Compare The 15 Best Project Management Software Of 2022

ClickUp is a project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5/user/month and offers additional functionality.

monday.com is an award-winning project management software used across diverse industries by companies like Hulu, BBC Studios, Coca-Cola, L’Oréal Paris, Adobe, and Deezer.

monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—Kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process. Read our in-depth monday.com review for a complete overview of the tool, as well as a short video tutorial of basic features.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

Celoxis is a comprehensive and web-based all-in-one platform for project portfolio management and work collaboration. One of the world’s most adopted tools in PM, Celoxis is the software of choice for brands like HBO, Rolex, Virgin Care, KPMG, Singapore Post, Del Monte, LG and Deloitte for streamlining their projects, processes and people.

Celoxis’ real world project schedules and powerful interactive Gantt Charts packs all of the team and work dynamicities including geographically distributed project teams working in different timezones, part-time resources, unavoidable absences, interim resource swaps, and even inter-project dependencies.

Task management within Celoxis is strong and unique. Teams get an edge over other tools by eliminating multiple software they’d use otherwise. Celoxis lets them see their tasks and to dos, report bugs, manage tickets, or fill time all from a single tool. They also get relevant notifications to their inbox and can send updates directly even without logging in. Collaboration is powerful with project discussions, @mention comments, file sharing, document version control, and activity stream. 80% of their typical actions such as starting a timer, attaching a file or updating status can be done straight from their dashboards.

Celoxis provides a single source of truth for executives with a real-time project tracker, resource availabilities and utilization, timesheets, project finances, risks, issues and to-dos.

Celoxis comes with powerful analytical capabilities and their rich and interactive charts breathe new life into your project data. Organizations can leverage their built-in best practice reports and dashboards to gather 360-degree real-time insights around project health, tracking actuals vs estimates, team utilization and profit margins. With their exhaustive custom field library including formula fields, you can easily track all of your financial KPIs such as NPV.

Celoxis is extremely customizable and flexible when it comes to different organizations and industries. With their unique custom apps, you have the power to create and configure intuitive project and business processes within the project management system.

Celoxis is one of the few project manager software programs to be available both in SaaS and on-premise flavors. SaaS costs $22.50/user/month (annually) and on-premise costs $450/user one-time. Both require a minimum 5-user sign-up and come with 30-day free trial.

Wrike is an award-winning project management software suitable for teams of five or more, as the software allows for an unlimited number of users. The tool is highly configurable and allows users to customize workflows, dashboards, reports, and request forms.

Wrike’s simple interface enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views, allowing them to choose how to visualize their priorities. Wrike also features task lists, subtasks, schedules, shared workflows, file sharing, and real-time communication and collaboration. Users can get advanced insights on their project with performance reporting tools, resource management and allocation, and more.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. You can switch between the home screen and timesheets, dashboards, calendars, reports, and stream (for notifications and messages). Wrike also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams. Users can also try a variety of templates for common organizational processes. Feel free to check out our in-depth Wrike review if you want more details or fancy watching our brief features tutorial video.

Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

Hive is a project management tool and collaboration platform that powers companies like Starbucks, Uber, WeWork, and IBM. As the world’s first community built software, Hive’s product roadmap is built entirely of customer requests.

With flexible project views, dependencies, unlimited projects, and thousands of integrations, Hive streamlines your work in one centralized platform. Used by teams of varying sizes, from 10 people to 1,000, Hive is a great option for a diverse range of companies and work styles.

Hive’s time tracking, analytics, and flexible view capabilities allow for transparent understanding of other team members work and upcoming projects. Hive also has full email integration in their project management tool, which allows you to send and receive Gmail and Outlook messages from the app. Choose Hive if you’re in the market for a well-laid-out, comprehensive project management tool that can be scaled up or down based on team needs.

The tool starts with a free package for 1-2 users, and the Hive Teams package is $12/user/month when billed annually.

Smartsheet is a spreadsheet-like project management tool. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Check out our in-depth Smartsheet review if you want a deep-dive into the tool or to watch our short tutorial video of some basic features.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

Kintone is a customizable project tracking software platform used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build no-code project tracking apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows.

Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.

Forecast is an all-in-one platform for resource and project management, used in 40+ countries worldwide, by agency, software, and consulting companies. It’s equipped with tools to manage everything from quote to invoice, plus it offers intelligent automation to predict project delivery dates, forecast capacity needs, and become more efficient. Their AI uses cumulative learnings from hundreds of thousands of projects and creates rules based on that user data.

Let’s talk about features. The Auto-Schedule feature is great for project scheduling, providing estimates, automatically assigning resources to tasks. It’s got a drag-and-drop module that lets you adjust plans and resources in an instant. Another cool feature is that the tool automatically builds a budget for every project with key financial metrics to track planned vs. actuals. It also supports various billing types (fixed price, time & materials) side-by-side and in real-time. It has advanced up-to-the-minute reports you can customize.

Forecast also introduced a one-of-its-kind feature to manage projects in a retainer setup. A dashboard with retainer periods and totals lets you track the financials of ongoing projects without losing sight of staff workloads and time spent on delivery.

Forecast integrations include several turnkey integrations with mainstream project management tools and two-way sync with Jira on the market. It also complements accounting systems like Quickbooks and Xero with PM capabilities.

Forecast costs from $31.76/user/month (€27/user/month) with a 10-seat minimum requirement. They offer a 14-day free trial.

GanttPRO is a project management software based on Gantt charts and useful for managing all kinds of projects and teams from different spheres. It stands out for its intuitive interface and powerful features.

The software includes features for breaking down projects in an efficient manner into subtasks, sibling tasks, and subprojects, as well as set dependencies and milestones. To get more visibility, users can choose between the Gantt chart, Board views, and task dashboards. GanttPRO also offers handy task management features such as statuses, priorities, duration & estimation, progress, dates and deadlines, assignees, and more.

The Gantt chart maker allows teams to collaborate in real-time using comments, mentions, and attachments. Resource management and workload features for monitoring team members workload and tasks are also included.

You can integrate your projects with Jira, Google Drive, Slack, and other applications. GanttPRO is widely used in software development, construction, healthcare, finances, events, education, and many other spheres.

Basic plans for 1 user start at $7.99/month if billed annually.

Zoho Projects is a project management application that can handle projects of all sizes and levels of complexity. The tool comes with features that imitate social networking sites such as feeds, forums, and discussions and is available on mobile for iOS, Android, and other systems.

For project planning and monitoring, Zoho Projects’ Gantt chart features let you break large projects down into manageable sections and actionable tasks, plan and visualize different tasks and milestones, and create tasks lists to help you plan in better detail. Zoho Projects’ Gantt charts can also be used for resource allocation, so you can visualize your project schedule and the team’s workload. The resource usage table tells you who is available, who is busy, and who is overloaded.

With Zoho Projects, you can define dependencies between tasks and assign them to the right people, schedule events in your calendar, and monitor the percentage of work that’s been completed once the work has begun. Automate routine tasks at regular intervals by setting up a recurring task, and set reminder emails for tasks.

You can also create or download project documents, presentations, and spreadsheets, as well as upload and share files for team collaboration. Record the hours spent on tasks and compare them with what you had originally planned. This can be done manually or with the help of an integrated timer. Entries are automatically recorded in your timesheet, and generating invoices from this information requires only a few clicks.

Being part of the Zoho ecosystem allows you to connect to several of Zoho’s other services such as Zoho Books and Zoho’s finance suite. The new Zoho marketplace allows 3rd party integrations as well, like Microsoft Office 365, Microsoft Teams, Google Drive, Zapier, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported.

Zoho Projects costs from $5/user/month and offers a 10-day free trial. Zoho Projects also offers a free plan for up to 3 users and 2 projects.

Used by Amazon and Netflix, TeamGantt is a project management tool with a freemium version for smaller groups and teams who don’t yet need an upgrade to a paid plan. Obviously, TeamGantt specializes in Gantt charts and other task planning but they also track workloads and team availability, collaboration features like chat and tagging, and customizable alerts.

Project managers should be aware that TeamGantt works best for simple projects but the software struggles to handle more complex projects across multiple teams. For example, it is not easy to gauge project status at a quick glance.

TeamGantt scores well in the Usability segment of the evaluation criteria, as it is incredibly flexible to use. The tool is accommodating to however you may want to set up and track your projects, no matter their structure or constraints. Additionally, providing an easy “read-only” URL makes it great for sharing with outside parties for input.

TeamGantt costs from $24.95/month and has a freemium version of the software for up to 3 users.

Asana is a task management solution with automation tools, a rule builder, and other workplace management items. Asana’s Timeline lets users create a plan that shows how the pieces of a project fit together and help keep work on track as things change.

Asana has a colorful, rich, and inviting user interface with everything from compartmentalized productivity items to playful cartoon animations that “zoom” across the screen to celebrate finishing a task. This scored them very well in the UX category of the evaluation criteria.

Integrations include Jira Cloud, Salesforce, Adobe Creative Cloud, Tableau, Slack, Microsoft Office 365, Gmail, CSV Importer, JotForm, EverHour, OneDrive, Zoho Cliq, Box, Mailbird, Instabug, DRopbox, Gitlab, Trello, VElocity, Tick, and many more per their website. Additionally, users can connect Asana to Zapier, Automate.io, and others to integrate with hundreds of more available apps.

One minor gripe is that having an active, real-time chat function would benefit this app in particular. Asana bills itself as more of a holistic solution to the project and task management but communication is limited to cumbersome comment sections.

Asana starts at $10.99/user/month and has a freemium version of the software.

Workzone is a great project management software for marketing, agency and operations teams of 5+ users. It’s powerful but it’s still easy to use and adopt. Organizations small and large run their projects and keep their teams in sync—it’s been used and developed for 20 years, so the company has built some really useful features to answer real-world problems.

Some of Workzone’s standout features include a useful all-projects dashboard, personalized to-do lists, and an interactive Gantt chart. Workzone also offers secure file management and creative review tools, customizable project intake forms, workload management, time and expense tracking, and powerful reporting. Flexible permissioning allows for giving different levels of access to different users, providing extra layers of security and control.

For new teams who aren’t used to working with a project management software, Workzone is a smart choice because they assist in implementing the software—their team helps your team build the foundation, processes, and discipline you need to get the most out of the software and use it to manage projects successfully. Their level of support is hard to find—they offer needs assessment, success planning, setup and customization, training, and ongoing coaching.

The tool integrates with standard industry software including various communication, IT, file sharing, time tracking, accounting, marketing, and CRM software. You can extend Workzone’s functionality through their extensive APIdeveloper API and Zapier.

Workzone pricing starts at $40/user/month for up to 5 users. Price per user lessens with the number of users…for instance, for 15 users the price per person starts at $24/user/month.

WorkOtter is easy to set up and use end-to-end project and resource management solution with a standout user experience and a library of “magic dashboards” to get PMOs automated quickly. Ideal for IT, Engineering, Consulting, or small/medium enterprises who value simplicity and a vendor partnering approach. It’s easily configured and fully integrated solutions for today’s PMOs.

The entire interface can be configured with drag and drop simplicity and works across mobile and desktop devices. Resource capacity planning includes portfolio what-if scenario planning and innovative ASK/GIVE interactivity between project and resource managers. Create your own “magic dashboards” or leverage over 100 templates designed and built by actual clients over many years.

WorkOtter syncs bi-directionally with MS Project, JIRA, and Excel. Teams can sync with Outlook and collaborate by email (without logging in). Document management integrated with Sharepoint, Dropbox, Box, and more. Integrates easily with Salesforce, Teams, Slack, QuickBooks, and more through open Swagger APIs. Dashboards and reports can also be emailed or exported in Excel, XML, CSV, Word, or PDF formats.

WorkOtter manager licenses cost $35/user/month and team members cost $20/user/month (billed annually). Implementation, support, and other license types are available. Perspective clients get an interactive demo, PMO best practice suggestions, cost estimates, and a PPM business case.

MS Projects is Microsoft’s answer to project management. This tool lets users manage agile projects using simple, visual task boards that support Scrum, Kanban, or custom workflows and choose whatever methodology makes sense for the project: agile, waterfall, or hybrid.

This PM software is particularly easy to use and learn if you are at all familiar with the Microsoft family of products, which most offices are these days. Online tutorials and forums can fill in any gaps, making the learning curve small. Thus, it evaluated well in Usability.

Side note: This is a standard and industry-accepted tool, but it’s not perfect. One major downside is that it’s not easy to run on iOS. If you like MS Projects but are looking for similar options that run on a Mac, check out my post on MS Project options for Mac.

MS Projects integrates easily with other Microsoft and Windows products.

One con is that this software tends to use quite a bit of memory and CPU, which is a common problem with Microsoft products.

MS Projects starts at $12.80/user/month and has a free 30-day trial.