20 Best Resource Tracking Software Reviewed For 2025

Scoro is an all-in-one business management software designed for agencies, consultancies, and other professional service businesses. It combines project management, sales and CRM, billing, and reporting into a single platform.

Scoro's resource planning feature allows you to allocate work based on your team's availability and skills. This helps in balancing workloads and avoiding overbooking or underutilization. With real-time visibility into who is working on what, you can make informed decisions to optimize your resources. 

The capacity planning tool provides insights into your team's workload, helping you forecast future resource needs. By analyzing historical data, you can predict upcoming demands and adjust your plans accordingly. This proactive approach ensures that you have the right people available for each project. 

Other key features include project management tools that help you track progress, set deadlines, and manage tasks effectively. The time tracking feature also allows your team to log billable and non-billable hours, ensuring accurate invoicing. 

Integrations include Google Calendar, Microsoft Exchange, QuickBooks, Xero, Stripe, PayPal, Jira, Asana, HubSpot, Salesforce, Dropbox, and Zapier.

Kantata (formerly Mavenlink + Kimble) is a professional services platform that includes everything from project management to billing. Its resource management module includes resource forecasting, capacity management, skills management, scenario planning, and role-based planning.

Its resource scheduling allows you to see a breakdown of the tasks your resources are working on at any given time. This will help you better address over allocation and communicate priorities based on project goals.

Kantata integrates with other tools through its M-Bridge integration platform, including Salesforce, Slack, Hubspot, Expensify, and Xero, among others.

Kantata offers customized pricing upon request. You can access a free 10-day trial and request a demo.

Accelo is a cloud-based platform designed to help professional service businesses manage client work, from prospecting to payment. It combines project management, time tracking, and billing into a single system, aiming to improve efficiency and profitability.​

One feature that stands out is Accelo's skills-based scheduling. This tool allows you to assign tasks to team members based on their specific skills and current availability, ensuring that the right people are working on the right projects. This targeted allocation helps improve efficiency and project outcomes by leveraging each team member's strengths.​

Another beneficial aspect is the resource utilization insights provided by Accelo. These insights give you a clear view of how your team's time is being spent, highlighting areas where resources may be under or over-utilized. With this information, you can make informed decisions to optimize workloads, prevent burnout, and ensure that projects are adequately staffed to meet deadlines.​

Accelo also offers an activity dashboard that offers a comprehensive overview of ongoing projects and team performance, helping you monitor progress and address issues promptly. Additionally, live profitability reporting provides real-time financial data on projects, enabling you to track costs, revenues, and margins to keep your projects financially on track.

Wrike is a cloud-based resource management platform that provides teams with the tools they need to collaborate effectively and efficiently on any project. It helps teams stay organized, keep projects on track, and monitor progress from start to finish. Users can easily assign tasks, set deadlines, manage their workloads, and access real-time data about team performance. Wrike also allows users to measure performance over time by tracking resources such as time spent on tasks or money allocated for each project. This makes it easy for managers to identify areas of improvement or waste to optimize processes and maximize productivity.

Wrike offers a variety of customization options that allow teams to tailor the software to fit their exact needs. Users can create custom fields for each project or task to ensure all relevant data is captured accurately within the platform. Additionally, users can customize the look and feel of Wrike by choosing from a variety of themes and color schemes so that the platform reflects their brand identity.

Wrike's resource allocation feature gives project managers visibility into which resources are available for various tasks allowing them to create realistic timelines with reasonable deadlines. It allows organizations to analyze past projects, anticipate roadblocks related to resource saturation, and prepare teams for success. This insight enables leaders to make accurate plans about personnel scheduling, tasking, workload realism, and project velocity–all components necessary for a successful project. Wrike offers advanced analytics that gives users insight into how they use their resources over time. It allows users to view detailed information about how each team member contributes to various projects or tasks and how much time they spend on specific activities.

Integrations include 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Parallax is a comprehensive resource-tracking software that provides businesses with an effective way to monitor and manage their resources. It allows users to track the status of their resources in real-time, generate reports, and provide invaluable insights into where the company’s resources are being allocated. Its user-friendly design allows organizations to manage roles, teams, resources, locations, products, and activities in one easy-to-use interface.

Parallax’s forecasting feature allows users to look ahead and identify demand areas for future projects or tasks. By proactively understanding resource needs and utilization patterns, companies can plan staffing decisions more effectively and maximize efficiency. This feature also helps users make data-driven decisions by presenting historical trends in an understandable format through graphical representations. Companies can review these graphs to estimate future opportunities and challenges so they can quickly pivot if necessary to address changing demands.

Parallax’s resource allocation feature allows users to quickly allocate resources to tasks or projects and track performance against budget. You can easily see which team members are over or underutilized and whether you're making the best possible use of your resources. With an eye on optimal expense management, Parallax ensures accurate and fair utilization of available resources with thorough breakdowns such as human resource departmental reports and current task trends.

Parallax supports various integrations with other business applications, allowing users to easily sync data between systems and ensure all information remains up-to-date.

Parallax offers customized pricing upon request. 

Resource Guru is a resource management software that is extremely intuitive and easy to navigate. The interface is clean and simple, with all the features you need to handle project resources. It even gives you fortune cookie 2.0 quotes on the top-right corner!

I liked many things about the platform. First, you can build everything you need to get started from the schedule view. By everything I mean book the resource, create the project they’re working on and the client it’s for without leaving that window.

Then, booking clash gives you a warning when you are overbooking a resource and gives you the option to book it as overtime. Finally, the ‘reports’ view is comprehensive. One quick look and you’ll know where you stand.

Resource Guru integrates with Google calendar, Apple calendar, Microsoft Outlook, or your calendar software of choice, plus thousands of apps through Zapier.

There is no free version, but pricing for paid plans starts at $3/user/month and offers a 30-day free trial.

Productive is an all-in-one work management platform that caters to the needs of agencies. It covers resource planning and tracking in addition to project and task management, budgeting, and other key tools for keeping your agency running smoothly.

The software's resourcing tools include visualizations of your team's workload and availability. You can group team members by skills, teams, or departments to facilitate resource allocation based on any of these factors. All of this helps you assign tasks effectively and distribute work evenly across your team.

As for tracking, time tracking is built into the platform to help you monitor how employee time is being allocated across tasks and projects. This data can then be connected to your capacity management, helping you to forecast future needs. Budgeting and financial planning are also included, and can be tied to the capacity and workload planning tools. This further helps you ensure teams don't go over budget on projects.

Other functionalities included in the software are project management, document management, billing, and reporting tools. Teams can connect the software with their other SaaS tools like Dropbox, Jira, Outlook, Microsoft Calendar, Slack, QuickBooks, and Xero. A Zapier integration is also available for configuring additional integrations.

Hub Planner is a resource management platform that is built as a core product + extensions (different modules basically). This makes the platform both flexible in pricing and functionality which can be helpful for small businesses looking for their first, basic resource tracking tool.

This tool has a great product tour when you first start, and it gives you all the basic info you need to hit the ground running. I liked that everything is customizable from the bar heights and colors to the project tags and vacation request details. Not the prettiest UI, but I liked how intuitive and informational it is.

Tip: Hit the refresh button every time you make changes. Seems to have a problem updating automatically.

Hub Planner has an integration with Zapier, which you can use to connect to over one thousand apps including project management platforms and productivity suites from Google and Microsoft.

Pricing plans start at $7/user/month and offer a 14-day free trial.

monday.com is a work os that can help you handle a bunch of project management related stuff, resources included. If you want to customize your software for it though, you will have to add the timeline and number (to track hours spent on a task) columns to your table view.

Workload is both available as a view and a widget within monday.com. Both will give you a view like the one on the screenshot where you have an allocation circle chart based on your max hours per resource per week. Overallocated resources will have red circles and you can always click on the circle to reveal the tasks involved and a drag-and-drop editor.

Note: Time tracking is included in the pro version, so make sure your wallet is fat enough before making the move.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier.

monday.com is free for up to 2 users and paid plans start at $8/user/month and offers a 14-day free trial.

Bonsai is a comprehensive business software that offers a range of tools for resource tracking, project management, time tracking, and invoicing. It helps agencies, consultancies, and professional services streamline their workflows and consolidate essential business functions in one place.

Bonsai's resource tracking features offer detailed insights into resource allocation and utilization. The platform allows for easy monitoring of time and expenses across various projects, ensuring professionals across teams and departments can effectively manage their workload and avoid over-committing resources. You can set individual capacities, factor in time off, and see who's over or under-capacity in real-time.

Another standout feature is Bonsai's task management system, which enables users to create, assign, and track tasks seamlessly. This system integrates with project timelines and milestones, allowing you to monitor progress and adjust resource allocation as needed. The platform's ability to track billable hours and expenses also facilitates easy invoice creation. Automated reminders and follow-ups for outstanding invoices help maintain a healthy cash flow, reducing the administrative burden and optimizing utilization.

Integrations include Google Sheets, Xero, HubSpot, Google Calendar, Calendly, ClickUp, Zapier, Slack, QuickBooks Online, Gmail, Trello, Google Drive, and more.

Paid plans start from $10 per user, per month, with a free trial available.