10 Best File Sharing Software Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
Get free help from our project management software advisors to find your match.
Sharing files shouldn’t be a hassle, but too often, it is. Your team wastes time hunting down documents, dealing with version control issues, or struggling with clunky permissions. The right file sharing software can solve these problems, keeping your files organized, accessible, and secure.
I test and review software independently, focusing on what actually works for project managers like you. In this article, I’ll walk you through the best file sharing tools available, breaking down their key features, ease of use, and how they fit into your workflow.
Whether you need real-time collaboration, secure external sharing, or seamless integration with your project management tools, I’ve got you covered. Here, you can weigh your options and find the right solution for your team.
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Compare Specs Side-By-Side
Here is a table you can use to compare the tools we just covered in the overviews.
Tool | Best For | Trial Info | Price | ||
---|---|---|---|---|---|
1 | Filecamp Filecamp allows users to store, manage and share brand and corporate image bank. | Best for Branding and Media Management | 30-day free trial | From $29/user/month | Website |
2 | Pics.io Keep track of all your digital assets using the system's robust organization features. | Best for organizing digital content | 7-day free trial | From $50/month (no users included) | Website |
3 | Stockpress Stockpress provides a centralized view of digital assets, allowing you to find and share what you need. | Best for customizable share links | Free plan available | From $39/month (billed annually) | Website |
4 | OneDrive OneDrive lets you personalize your folders through different color options. | Best for seamless Microsoft ecosystem integration | 30-day free trial | From $6/user/month | Website |
5 | Google Drive Google Drive provides access to various productivity apps which are easily accessible on the user interface. | Best for businesses using Google as an email client | Free version available | From $7.20/user/month | Website |
6 | Dropbox Dropbox provides document storage and sharing for different individual or business projects. | Best for seamless collaboration and syncing | Free forever for 2GB storage + 30-day free trial on other plans | Starts from $9.99/user/month | Website |
7 | Tresorit Tresorit allows you to arrange files on the dashboard for sharing and collaboration. | Best for end-to-end encrypted file sharing | 14-day free trial | From $19/user/month | Website |
8 | Filestage Filestage allows you to collect feedback from reviewers. | Best streamlined file review and approval platform | Free plan available | From $49/month (unlimited team members, billed annually) | Website |
9 | Egnyte Egnyte allows you to add a passcode lock to specific folders and save a fully-detailed version history. | Best to manage and control deletion and other content risks | Free trial available | From $20 /user/month | Website |
10 | OneHub Onehub stores your digital assets in a data room and makes them ready for sharing. | Best for sharing files with anonymity | 14-day free trial | From $20/user/month | Website |
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Smartsheet
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Wrike
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best File Sharing Software Reviews
Read below my list of the best file sharing software and what made me pick them for this list.
Filecamp file sharing software is suitable for people, especially hybrid workers, dealing with media files and who require a branded platform for sharing and organizing assets. Users can access, share, and collaborate on files from any location, and device using Filecamp’s DAM platform.
Why I picked Filecamp: First, I like this platform because it is a powerful file sharing and productivity tool that helps users reduce time spent on tasks such as searching for files, updating file versions, and controlling security and access. This makes it a great technology investment for any business, especially creative ones.
I also like this platform because it offers cutting-edge security features, so you will not worry about file leaks or document security breaches. You’ll securely create folders and upload or download files in any format you prefer, and only people you give access permissions can access the files, making your brand’s digital asset management easy and secure.
Filecamp Standout Features and Integrations
Standout features include online proofing and approval. These two will make your life so much easier as you won’t have to worry about collecting feedback via email or chasing people through multiple channels to get approvals.
Integrations include Mailchimp, Zoho, Salesforce, Adobe Photoshop, and DAM API access. Also, with a paid Zapier subscription, you can also access thousands of other apps based on your integration needs.
Pros and cons
Pros:
- Media library management with easy file sharing and commenting.
- Custom branding with company logo.
- Digital asset management (DAM) API provision.
Cons:
- Many features can be difficult to maneuver.
- Limited third-party integrations compared to other options.
Pics.io is a digital asset management (DAM) software that helps businesses store, organize, manage, and distribute their digital content efficiently. Users can store their digital assets in a cloud library with easy search capabilities to help find things quickly.
Why I picked Pics.io: I decided to include this platform on my list because of its features that support optimized organization of your digital assets. Version control lets you track changes and revert files to previous versions as needed, and collections can be made to sort related assets together. Metadata can be used for simplified search and organization.
The software is also customizable, so you can add your company’s branding for a personalized experience. Collaboration tools support teamwork directly in the platform—users can comment, tag one another, and set up approval flows for files. The tool supports a wide range of file formats, including images, videos, audio files, and documents.
Pics.io Standout Features & Integrations
Standout features include the platform’s integrations with both Google Drive and Amazon S3. This means that you can benefit from all of its features without needing to migrate all of your files. Another handy feature is the ability to share assets with team members and external parties, facilitating better collaboration.
Integrations include Google Drive, Amazon S3, Shopify, Slack, Adobe Photoshop, Figma, Hootsuite, HubSpot, Salesforce, Trello, and ZohoCRM.
Pros and cons
Pros:
- Dynamic AI-based tagging
- Folder support with unlimited subfolders
- Large portfolio of media extension previews
Cons:
- Limited options for displaying assets on websites
- Limited customization options
Stockpress is a digital asset management (DAM) platform designed to help teams of all sizes efficiently organize, search, collaborate, and share digital files.
Why I picked Stockpress: I like its ability to manage and organize digital assets with features like AI tagging and dynamic filters. These tools help you keep your files organized and easily searchable, making it simple to find what you need quickly. The platform also supports an unlimited number of users and customizable roles, which means your entire team can collaborate without worrying about user limits.
Additionally, StockPress allows for customizable share links with expiration dates and link tracking, giving you control over who has access to your files and for how long. This is especially useful when sharing sensitive information or collaborating with external partners. Stockpress also facilitates collaboration through comments and annotations, allowing you to gather feedback directly on your files.
Stockpress Standout Features & Integrations
Standout features include the ability to handle complex file management tasks like duplicate detection and version control. It also has a guest upload feature that lets external contributors add files without needing full access to your system. Additionally, Stockpress offers customizable collections that let you tailor how you organize files.
Integrations include Webflow, Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Box, Canva, Dropbox, Google Drive, Klaviyo, Mailchimp, Slack, and Okta.
Pros and cons
Pros:
- Can create custom collections for assets
- Good AI tagging features
- Manages large asset volumes
Cons:
- File migration support limited to enterprise plan
- Could offer more integrations
Microsoft OneDrive is a powerful file sharing software for individual use and team file sharing and collaboration. Its intuitive interface and features allow individuals to store files and teams to share files from any device, and anywhere with an internet connection.
Why I picked One Drive: OneDrive is Microsoft’s file storage software that can be cloud-based or on-premise and features auto or manual syncing. But what makes the platform even more outstanding is its services to companies or educational institutions giving them access to more spacious storage capacity than the personal versions, tighter security, and tools for extensive sharing and collaboration from desktop, iOS, and Android devices.
I’ve used OneDrive and its tight integration with Microsoft’s other popular business offerings, like Outlook, Microsoft 365, and Sharepoint server makes it even more attractive.
One Drive Standout Features and Integrations
Standout features include real-time collaboration, deep integration with Microsoft 365, version history, auto or manual syncing, expansive storage (up to 6 GB), and on-premise implementation. In addition, administrators can control user access rights, sharing permissions, and other collaborative features.
Integrations include Microsoft Office, Microsoft 365, Teams, Outlook, Notion, Google Workspace, Google Apps, Lexdocs, and Google Docs. Zapier lets you connect OneDrive with thousands of the most popular apps but requires an additional subscription.
Pros and cons
Pros:
- Sharing controls to authorized users.
- Automatic or manual document backup and version history.
- Advanced security, including encryption, 2FA, and expiration date for shared links.
- Seamless integration with Microsoft apps and easy collaboration within Microsoft Teams.
Cons:
- Limited storage for lower-tier plans.
- May require Microsoft and Microsoft Office ecosystem commitment.
Google Drive is a popular file sharing software ideal for individuals and businesses who rely on G Suite tools and need seamless collaboration within the Google ecosystem. The platform gives 15 GB of free storage, and allows storing any type of file and accessing files anytime, anywhere from your desktop or mobile devices, with control of how files are shared.
Why I picked Google Drive: Google Drive is probably the most popular virtual storage software partly because it comes as a package bundled with Gmail and other Google apps. I’ve included it in this list because of its ease of use, access, and navigation. As long as you have a Gmail account, you'll have all your files stored, categorized, and fully shareable at all times, and from all devices.
I like the platform because it's fully integrated with Google and Microsoft Suite products that eliminate clumsy downloads by providing instant sharing links. You can view the files as a viewer, editor, or commenter — providing real-time document sharing, and collaboration.
GoogleDrive Standout Features and Integrations
Standout features include real-time collaboration and integration with Google Workspace apps. Each document or file uploaded to this platform will have a dedicated chat space for it. There, you can have conversations with the team if you don’t want to use the commenting feature within the editor.
Integrations include Google Workspace apps, Slack, DocuSign, iCloud, Dropbox, Microsoft Office, Zoom, Slack, Facebook, Notion, Workplace, Asana, ClickUp, and webhooks access. It also provides API access. You can also access additional apps using a paid subscription with Zapier.
Pros and cons
Pros:
- Document revisions are automatically saved and can revert back.
- Expansively generous free storage.
- Efficient real-time collaboration.
- Deep integration with G Suite apps.
Cons:
- Large files make Google Docs sluggish.
- Limited offline access makes it only better when online.
Dropbox is a robust file sharing software Trusted by 700+ million users. It is an all-inclusive file sharing software known for its user-friendly interface and smooth synchronization between multiple devices and platforms (desktop, phone, tablet, Windows, Android and iOS).
Why I picked Dropbox: Dropbox file-sharing software is designed to help teams simplify the process of creating, organizing, sharing and collaborating on documents across multiple devices. It is particularly best for teams and students who need to quickly share, access and collaborate on documents and tasks in real time.
This tool stands out for its seamless collaboration and file syncing capabilities across multiple devices and platforms. It backs up and encrypts the user’s cloud-hosted data. But what makes it truly impressive is how it monitors storage access and real-time running tasks to detect unauthorized access making it ideal for hybrid workers, students, and teams who need to collaborate and access files from various devices.
Dropbox Standout Features and Integrations
Standout features include ease of backing up data, and real-time access monitoring making this platform stand out as an ideal file sharing tool.
Integrations are available with popular collaboration, CRM, productivity and communication tools, including Zoom, Slack, Trello, Microsoft Office, Google Workspace, Asana, Canvas, Hubspot, Autodesk, AWS, and Adobe Creative Cloud. It also has an integration with Zapier that you can use to access thousands of additional apps through a paid subscription.
Pros and cons
Pros:
- Efficient third-party app integrations.
- Real-time access monitoring to detect unauthorized access.
- Widespread compatibility and sync with various devices and file formats.
Cons:
- Advanced features come with higher pricing.
- Storage limitations in lower-tier plans.
Tresorit file sharing software stands out for its focus on zero-knowledge encryption, making it suitable for individuals and businesses that prioritize strong security. The platform stores, backs up, and syncs your files using the model of Swiss financial institutions’ security giving users total file security.
Why I picked Tresorit: I used many file-sharing solutions and most lack end-to-end encryption – making files vulnerable to deletion and cyber attacks. But I like Tresorit because it completely encrypts all your files, always, giving you total privacy, access control, and compliance no matter who or where your teams share files with. Its zero-knowledge privacy means other than your team, no other entity, including Tresorit, can see your data.
I also like the platform's storage provision apart from the security. Each user gets 1 TB of storage. If you have more than 10 team members, the cost per user per month is a reasonable investment to use the Tresorit platform.
Tresorit Standout Features and Integrations
Standout features include the e-sign module and revoke email capacity. The electronic signature feature allows you to confidently share sensitive information and gather signatures from multiple recipients. And speaking of recipients, the revoking feature lets you remove access to a file in case an email is sent to the wrong recipients.
Integrations include Outlook, Slack, Gmail, Microsoft Teams, SIEM integration, Active Directory, Admin center API, and Single Sign-On. You can also access thousands of additional apps through a paid subscription with Zapier.
Pros and cons
Pros:
- Local and remote wipe.
- Simple electronic signatures and reduced turnaround times.
- Email encryption system for information security.
- End-to-end encryption and Zero-knowledge encryption.
Cons:
- Might lack some advanced collaboration features.
- Higher pricing compared to some alternatives.
Filestage is a file sharing software designed for hybrid teams that require a structured document and file review and approval process, making feedback fast, focused, and easy to track. It allows you to upload any file type – including documents, images, videos, and audio files and share a link with stakeholders.
Why I picked Filestage: Filestage simplifies file sharing, feedback management, and document approval process for teams. Apart from allowing you to upload any file type and share the link, all invited reviewers on the platform can view, comment and/or approve the file without the need to log in.
I feel Filestage stands out even more because the platform lets organizations or teams invite multiple reviewers, establish custom workflows, and track file versions to streamline the file feedback/approval processes.
Filestage Standout Features and Integrations
Standout features include visual feedback, multiple file reviewers, automatic file versioning, annotation tools, an integrated to-do list, and customizable approval workflows. All of these features help smoothen team collaboration by providing a central hub for communication around feedback and file approvals.
Integrations include Google Drive, Dropbox, Adobe Premier, Notion, Miro, OneDrive, Asana, Adobe After Effects, Figma, Slack, Teams, and Jotform. Additionally, you can access thousands of other apps through Zapier. The platform also provides API Documentation with a RESTful interface, Single Sign On, and SLA.
Pros and cons
Pros:
- Automatic file versioning eliminates email clutter.
- Seamless and organized file review process.
- Simplifies document sharing and feedback collection.
Cons:
- Might not cover broader file sharing needs.
- Primarily focused on review workflows.
Egnyte file sharing platform is suitable for hybrid workers who need a hybrid cloud solution with a balance between on-premises and cloud storage. Egnyte will help you control your critical content, giving you an edge in document management and accessing your files from any device.
Why I picked Egnyte: Egnyte defines and delivers on its promise of making it simple and easy for IT to manage and control content risks such as accidental data deletion, data exfiltration, and privacy compliance. The platform does this while giving business users a faster and smarter way to share and collaborate on files from any cloud, any device, anywhere including external users.
I like Egnyte because the platform combines file sharing with content management and packs advanced features users can deploy on-premise or via the cloud for efficient file sharing and control. This platform is an excellent choice for protecting files and enhancing business agility.
EgnyteStandout Features and Integrations
Standout features include enterprise file sharing, automated and continuous backup, access controls and permissions, syncing, secure external file sharing, and synchronization between the cloud and on-premise. These features ensure that you are always looking at the latest version of each file and that only the people you have chosen to look at certain files are the ones who see them.
Integrations include Microsoft Office, Microsoft 365, Azure, Google Workspace, Salesforce, Practifi, AutoDesk, Raken, AWS, Teams, DocuSign, Science Exchange, and Procore. It also provides Developer API access for custom integrations and the option to connect to thousands of apps through Zapier.
Pros and cons
Pros:
- Hybrid storage options.
- Enterprise File Sharing capabilities.
- Modern user interface and content architecture.
- Controlled and secure external file sharing and content governance controls.
Cons:
- Feature-richness can be overwhelming for simpler needs.
- Pricing might be high for smaller businesses.
Onehub is a cloud-based virtual data room and collaboration tool that helps users securely store and share files with the ability to customize them to meet specific requirements. The platform is suitable for hybrid workers who require a platform for secure data room management, document sharing, and collaboration.
Why I picked Onehub: I picked Onehub because it combines efficient file collaboration and ultra-secure cloud storage (virtual rooms) into an easy-to-use file sharing platform. I also like the platform's ability to provide customizable client portals, great watermarking, stealth collaboration, role and permission control, and full audit trails for document access.
I liked the way you can configure roles by simply assigning each user roles such as administrator, downloader, collaborator, or viewer, which reduces the chances of compromising data.
Onehub Standout Features and Integrations
Standout features include custom branding, granular permissions, virtual data rooms for secure sharing, 2FA, Direct Google Drive integration, powerful document search and unlimited storage. I also liked the fact that client portals can be fully white-labeled, allowing you to customize the portal with your business logo and other design elements.
Integrations include Microsoft Office, Google Drive, Dropbox, Box, DocuSign, Microsoft 365, and Shift. Additional integrations are available through a paid subscription with Zapier.
Pros and cons
Pros:
- Powerful search through instant indexing.
- Comprehensive permission controls.
- Virtual data rooms for efficient and secure file sharing and management.
- Custom branding allows you to own your brand on the platform.
Cons:
- Steep learning curve for new users.
- User interface might not be as intuitive as other platforms.
Other File Sharing Software
Here are other file sharing software that did not make the top list but are worth your consideration.
- NordLocker
For file security and encryption
- ShareFile
For secure enterprise file sharing
- Jumpshare
For Visual Communication and Annotation
- WeTransfer
For simple, fast large file sharing via email
- Air
For sharing files among creative teams
- MEGA
For generous cloud storage and encryption for individuals and businesses.
- ClickUp
For flexible and customizable project and tasks management.
- monday.com
For visual workflow management with file sharing needs.
- Wrike
For medium to enterprise-level organizations.
- MediaFire
For simple and fast, straightforward file sharing for small businesses.
Related Reviews
If you still haven’t found what you’re looking for here, check out these other tools that we’ve tested and evaluated:
Selection Criteria for File Sharing Software
When selecting the best file sharing software to include on this list, I considered common buyer needs and pain points like ensuring secure file transfers and maintaining version control across teams. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion on this list, each solution had to fulfill these common use cases:
- Uploading and storing files
- Sharing files with internal and external users
- Setting user permissions and access controls
- Syncing files across multiple devices
- Supporting multiple file formats and sizes
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- End-to-end encryption for enhanced security
- Integration with project management and productivity tools
- Real-time co-editing and collaboration features
- Automated file versioning and rollback options
- AI-powered search and content organization
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Learning curve for first-time users
- Simplicity of file uploading, organizing, and sharing
- Clarity of the user interface and navigation
- Consistency of performance across desktop, mobile, and web apps
- Customization options for user preferences and workflows
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of interactive product tours and setup wizards
- Access to onboarding guides, tutorials, and knowledge bases
- Prebuilt templates for organizing and sharing files
- Availability of live training sessions and webinars
- Responsiveness of onboarding support teams
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of 24/7 customer support
- Response times for live chat, email, and phone support
- Help center resources, FAQs, and community forums
- Availability of dedicated account managers for enterprise users
- Customer feedback on support effectiveness and helpfulness
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Availability of free or affordable entry-level plans
- Pricing transparency and flexibility in scaling up
- Cost of additional storage and advanced features
- Comparison of features offered at similar price points
- Availability of free trials or money-back guarantees
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall sentiment regarding ease of use and reliability
- Feedback on security and access control features
- Reports on file syncing and collaboration effectiveness
- Complaints about performance issues or downtime
- Praise or concerns about pricing and hidden costs
How to Choose File Sharing Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
Factor | What to Consider |
Scalability | Ensure the software can handle your current needs and grow with your business. Look for flexible storage options, user limits, and performance under heavy loads. |
Integrations | Check if the software connects with tools your team already uses, like project management platforms, CRMs, or cloud storage providers, to streamline workflows. |
Customizability | Some tools let you define user permissions, branding, and workflow automations. Make sure you can tailor the software to fit your team’s specific needs. |
Ease of Use | A steep learning curve slows productivity. Look for an intuitive interface, drag-and-drop uploads, and quick access to frequently used files. |
Budget | Consider not just the base cost but also hidden fees like storage overages, extra users, or advanced security features. |
Security Safeguards | Strong encryption, access controls, and compliance with regulations (like GDPR or HIPAA) are must-haves to protect sensitive data. |
Collaboration Features | If teamwork is key, look for real-time editing, version history, and seamless file commenting to keep projects moving smoothly. |
Mobile Accessibility | Your team may need to access files on-the-go. Check for reliable mobile apps with offline access and syncing capabilities. |
Trends in File Sharing Software
In my research, I sourced countless product updates, press releases, and release logs from different file sharing software vendors. Here are some of the emerging trends I’m keeping an eye on:
- End-to-End Encryption by Default: More vendors are making strong encryption a standard instead of an optional add-on. Users no longer have to enable extra security settings manually, reducing the risk of human error. Some platforms even offer zero-knowledge encryption, meaning only the user—not the provider—can access files.
- AI-Powered File Organization: AI tools are being used to tag, categorize, and suggest file locations based on user behavior. Some platforms even auto-classify sensitive documents to prevent accidental sharing. This helps teams cut down on manual sorting and find files faster.
- Granular Expiry and Access Controls: Businesses want more control over who can access files and for how long. Vendors are responding with share links that auto-expire after a set time, role-based access tied to project stages, and notifications when files are downloaded or shared externally.
- Decentralized and Peer-to-Peer Sharing: Some platforms are moving away from centralized cloud storage and experimenting with peer-to-peer file sharing. This reduces reliance on servers, cuts storage costs, and improves privacy by keeping files on users' own devices instead of a third-party cloud.
- Embedded Collaboration Features: Instead of just sharing files, software is adding in-document commenting, approvals, and version comparisons. This reduces the need to download, edit, and re-upload files manually, keeping everything in one place and reducing version conflicts.
What is file sharing software?
File sharing software is a tool that lets users share and access files over the internet or a network. It supports the transfer of various file types, including documents, images, and videos, between different devices and users. This software often includes features for uploading, downloading, managing access, and ensuring the security of the shared files.
File sharing tools facilitate collaboration, allowing team members to easily work together on documents and projects, regardless of their location. They ensure that files are easily accessible, can be quickly updated, and are securely shared. This software is particularly useful in environments where teamwork and information sharing are essential, enhancing efficiency and reducing the need for physical storage.
Features of File Sharing Software
When selecting file sharing software, keep an eye out for the following key features:
- Granular permissions: Lets you control who can view, edit, or download specific files, reducing the risk of unauthorized access.
- End-to-end encryption: Protects files from being intercepted by encrypting data before it leaves your device and decrypting it only for the intended recipient.
- Version history: Saves past versions of a file, allowing you to track changes, restore previous versions, and avoid accidental data loss.
- Large file transfers: Supports sending and receiving large files without hitting size limits that often restrict email attachments.
- Expiring share links: Lets you set automatic expiration dates for shared files, ensuring temporary access without manual intervention.
- Activity tracking: Logs file views, edits, and shares so you can monitor who accessed your files and when.
- Built-in preview and editing: Enables users to view or edit files directly within the platform without downloading them first.
- Remote wipe: Allows you to delete shared files from a user’s device in case of a security breach or lost device.
- Offline access: Lets users access and edit files without an internet connection, syncing changes once they’re back online.
- Compliance support: Helps meet industry regulations like GDPR or HIPAA by providing audit logs, data residency options, and secure access controls.
Benefits of File Sharing Software
Implementing file sharing software can provide several benefits for your team and your business. Here are a few you can look forward to:
- Faster collaboration: Team members can access, edit, and comment on shared files in real time without waiting for email attachments.
- Better security: Encryption, access controls, and audit logs help protect sensitive files from unauthorized access or data leaks.
- Easier remote work: Cloud-based access ensures employees can retrieve and share files from anywhere, whether they’re in the office or on-the-go.
- More organized storage: Centralized file repositories with search, tagging, and version history make it easy to find and manage documents.
- Less reliance on email: Large file transfers, share links, and in-app collaboration reduce the need for back-and-forth email exchanges.
- Lower storage costs: Cloud-based options reduce the need for expensive physical storage and minimize duplicate file versions.
- Stronger compliance: Built-in security features and access tracking help businesses meet industry regulations and data protection requirements.
Costs & Pricing of File Sharing Software
Selecting file sharing software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in file sharing software solutions:
Plan Comparison Table for File Sharing Software
Plan Type | Average Price | Common Features |
Free Plan | $0 | Limited storage, basic file sharing, single-user access, and minimal security options. |
Personal Plan | $5-$15/user/month | Increased storage, file version history, mobile access, and basic encryption. |
Business Plan | $15-$30/user/month | Advanced security controls, team collaboration tools, admin controls, and audit logs. |
Enterprise Plan | $30-$50+/user/month | Custom storage limits, end-to-end encryption, compliance support, priority support, and advanced user permissions. |
File Sharing Software Frequently Asked Questions
Find answers to common questions other people ask about this topic.
What is file sharing?
File sharing is the act of transferring digital files between devices or users, via the Internet, for collaboration or distribution purposes. For example, sending a presentation to a colleague through email or sharing project files using a cloud storage service like Dropbox, Filestage, or Google Drive.
What is the main benefit of cloud-based file sharing?
The primary benefit of cloud-based file sharing is the ability to access and collaborate on files from anywhere with an internet connection, enabling seamless collaboration among distributed teams and eliminating the need for physical storage devices.
How secure is file sharing?
The security of file sharing depends on the type of file sharing software, methods, and tools used. While reputable cloud-based platforms often employ encryption and security measures to protect data, it’s important to choose trusted services, implement strong access controls, and user services that follow best practices to enhance security.
What are some alternatives to file sharing software?
If these file sharing tools aren’t quite what you’re looking for, you have options.When it comes to managing and sharing files, there are several alternatives to traditional file sharing software available. These alternatives often provide enhanced features for organizing, storing, and retrieving information. Here are some of the various tool types that can serve as effective alternatives:
What’s Next?
File sharing software and platforms are transforming how people collaborate on projects. It has mostly impacted teams and hybrid work environments but even in onsite businesses, files are constantly changing hands, making these tools important for every work and learning setting.
But speaking of documents you may want to create and share, we have two great guides on how to create a project plan in ten easy steps and a project communication plan (that comes with a template). Those files go out to stakeholders so I’m sure you’ll want to get them right the first time around.
I hope my detailed file transfer software guide and breakdown have helped you find the right fit or given you an idea of how to find one! If you wish to learn more about file sharing software and other productivity tools, solutions, subscribe to our newsletter.