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10 Best Workflow Automation Software To Use In 2023

Best Workflow Automation Software List

Here’s my list of the best workflow automation software:

  1. monday.com

    Workflow automation built into a popular project management platform

  2. Wrike

    Workflow enhancement driven by a powerful automation engine

  3. Integrify

    Automated workflow that helps you scale easily

  4. Height

    No-code workflow automations to help with repetitive & time-consuming tasks

  5. JIRA

    Workflow solutions for agile teams

  6. Qntrl

    Best for creating workflow automations that integrate with complex tech stacks

  7. Hive

    Build your workflow recipes by dragging items in a no-code environment

  8. Adobe Workfront

    Workflow automation built for enterprise-scale organizations

  9. Boomi Flow

    Low-code workflow automation

  10. Assembly

    Save time with 100s of customizable templates, automate any task, and get real-time insights

Managing complex projects manually soon becomes overwhelming. Mistakes are made, necessary steps are missed, and team members get lost and confused in the resulting mess. That’s no way to run a business. 

Fortunately, there’s a better way. Workflow automation software uses rule-based logic to run sequences of tasks without human intervention. You set up the rules once, and then the software takes care of getting things done.

In this article, I’m reviewing the best workflow automation software tools to help you make the right choice. I’ll show you the top picks and what makes each of them special. 

Comparison Criteria

What do I look for when I select the best workflow management apps? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): I look for workflow management tools that eliminate confusion and obfuscation
  2. Usability: I expect all team members to find the software easy to use and understand, so projects stay on track without bottlenecks. 
  3. Integrations: I look for integrations with popular productivity apps and business tools
  4. Value for $: I look for workflow automation that’s affordable even for smaller organizations

Workflow Automation Solution: Key Features

I expect workflow management systems to include core features such as:

  1. An intuitive user interface: deploying easy-to-understand solutions such as drag-and-drop designs, pre-built reports, customizable templates, and simple dashboards.
  2. Flexible visual workflows: allowing users to choose the view that suits them best, from Kanban boards to workflow diagrams.
  3. Automatic processes: reducing manual input and errors through automatic status updates, task assignments, API calls, etc.
  4. Comprehensive notifications: reminders sent via email, text, or within the platform to notify team members of pending tasks and approvals.
  5. Audit trails: predefined rules for dealing with issues and tracking the actions taken.
  6. Role-based access control: provisioning permissions and access levels according to employee job function and requirements.
  7. KPI-focused reports: feedback based on key performance indicators to ensure that priority issues get the attention they deserve.
  8. Status indicators: identifying issues that need attention, problems in the workflow, and oversights that need correction.
  9. Interoperability: well-implemented connections to apps such as ERP, CRM, document management and calendars.
  10. A cloud-based solution: taking advantage of cloud implementation to enable access from anywhere, lower costs, and reduced risk of data loss.
workflow automation software logos list

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Overviews Of The 10 Best Workflow Automation Software Solutions

Here’s a brief description of each workflow automation system to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface. 

1

monday.com

Workflow automation built into a popular project management platform

Monday.com is a code-free platform that delivers time savings and increased productivity. The workflow automation features cut out repetitive tasks and ensure that priority matters get the most attention.

Automatic due-date notifications can be added to tasks to ensure that deadlines are hit. Team members can easily confirm that they are on track. Alternatively, they can update the schedule in line with recent developments.

Monday.com integrates with many business tools such as Typeform, Trello and Twilio.

This platform costs from $6/user/month. A free plan with limited features is also available.

14-day free trial + freemium plan available

From $10/user/month

2

Wrike

Workflow enhancement driven by a powerful automation engine

Wrike is a proven work management platform that includes advanced workflow improvement features. The automation engine puts everyday business processes on autopilot, cutting out time-wasting busywork.

The software alerts team members of potential blocking issues that jeopardize timelines. Custom messaging, reminders, notifications, and @mentions keep everyone on track.

The automation engine uses rules, triggers, and actions to determine flow and required steps. Stakeholders are informed of task status changes, new projects, and potential risks.

Wrike integrates with over 400 cloud and on-premises apps, including CRM, email, chat, file storage, and business intelligence.

Wrike costs from $8/user/month. A free plan with limited features is also available.

14-day free trial

From $9.80/user/month

3

Integrify

Automated workflow that helps you scale easily

This workflow solution allows organizations to build automated processes, design dynamic forms, and create self-service portals. Integrify also helps track performance via reports and dashboards. Audit trails make it easy to review activity and analyze problems.

This platform is designed for large and small businesses that need to implement rapidly and scale. It delivers better workflow process visibility in business areas such as IT, HR, sales, operations, and finance. The software is available in cloud, private cloud and on-premise configurations.

Thanks to an open API, Integrify connects easily to ERP, CRM, and HRIS systems. This allows data to be moved freely between systems as part of any automated workflow.

Integrify offers customized pricing on request. There is no free trial.

No free trial is available for Integrify; interested parties can request a demo through the website.

Pricing upon request

4

Height

No-code workflow automations to help with repetitive & time-consuming tasks

Height is a flexible and inclusive project management tool that can be shared across the entire organization. It enables users to effectively centralize their workspace, allowing every team member and stakeholder to work together, share information, submit work requests, and keep track of tasks together.

The task management solution allows users to plan, organize, and manage their tasks and projects in one location. It will serve as a hub for team members working on the same project, where they will find their assigned tasks, share documents, and work together as a productive unit. The roadmaps feature enables project heads to plan, visualize, and share their vision for their product or upcoming project over a period of time.

Height app users can also run live brainstorming sessions with team members, key stakeholders, and clients to cook up and record new ideas, solutions, project proposals for key products and services. The app also offers reusable templates or premade to-do lists that can be used for marketing events, product launches, and new hire onboarding with just a few clicks.

Height now offers no-code automations to help with repetitive and time-consuming tasks. While it’s still in beta release, the automations feature is tailored to facilitate robust multi-step workflows. Users can use the tool to create complex workflows with as many triggers, actions, and filters as they want.

Integrations include GitHub, GitLab, Notion, Sentry, Zendesk, Slack, Discord, Figma, Slab, and Fivetran.

Pricing for the Height app starts from $6.99/user/month. A 30-day free trial is available as well as a completely free version with a few restrictions.

30-day free trial

From $8.50/user/month

5

JIRA

Workflow solutions for agile teams

In the world of agile software development, Jira is a leading project management tool. Jira Automation is a no-code builder that helps you build 'if-this-then-that' rules based on events within the system. Any task or process can be automated with a few clicks. Hundreds of automation templates are available to get you up to speed faster.

The global automation feature allows you to create one rule that automates across many or all projects. Additional features include advanced roadmaps, a sandbox, and admin insights.

Through the Atlassian marketplace, Jira integrates with platforms such as Slack, Zoom, GitHub, and Zendesk.

Jira costs from $7/user/month. A ‘forever free’ trial plan is also offered.

7-day free trial

$10/user/month

6

Qntrl

Best for creating workflow automations that integrate with complex tech stacks

Qntrl is an advanced orchestration and workflow automation software that improves productivity and efficiency in the workplace. At its core, it automates processes across different applications to reduce manual data entry and speed up workflows.

The software provides a unified platform that can integrate with existing systems, eliminating the need for multiple tools or applications to create automation. It allows users to create automated processes quickly and easily without extensive technical expertise or coding knowledge. Users can create workflows that are triggered by events or conditions, making it easy to customize the process based on user preferences. You can even set up automated responses when certain conditions are met or an event occurs.

Businesses can gain better insights into their operations via native data collection and analysis capabilities. The software collects data from various sources, such as web forms, customer feedback, and social media posts, and then analyzes it using machine learning algorithms that automatically populate the system to use within workflows.

The software has powerful integrations that allow users to access data from their existing applications, such as Salesforce, Google Sheets, and Slack, without manually entering information into each application. This helps automate tedious tasks like entering customer data or updating financial records by allowing users to connect multiple systems and create automated processes between them.

15-day free trial

$8/user/month

7

Hive

Build your workflow recipes by dragging items in a no-code environment

Hive is a project management platform that is constantly making improvements based on user feedback. The platform lets you see your information in different views, whether you are handling a single project or an entire portfolio.

Automations within Hive are known as recipes and they are created through the use of actions and triggers. The automation builder is a drag-and-drop interface where you can build recipes that involve either project information from Hive or import information from other software, known as apps.

Hive integrates with over a thousand different apps. These include Zoom, Jira, Slack, Google Drive, Microsoft Teams, and many more through a Zapier integration.

Pricing for this platform starts at $12/user/month and has a 14-day free trial. A free version is also available for individuals.

14-day free trial

From $16/user/month

8

Adobe Workfront

Workflow automation built for enterprise-scale organizations

Now an Adobe company, Workfront aims to unlock organizational productivity at the enterprise level. The process management software prioritizes requests, assigns work to teams, and automates approvals. From onboarding to delivery, digital assets are automatically built, reviewed, approved, and tagged to associated projects.

Workfront simplifies digital reviews and approvals, as well as providing real-time status updates. It accelerates content delivery by surfacing the correct information and tying project information to assets and social media.

Workfront integrates with many key business platforms, including Google Workspace, Gmail, Adobe Creative Cloud, Microsoft Teams, and Slack.

Customized pricing is available on request. There is no free trial.

Free demo available

Pricing upon request

9

Boomi Flow

Low-code workflow automation

Boomi Flow is an interactive multi-cloud platform that delivers low-code workflow automation. The drag-and-drop interface makes it simple to build workflows.

You can convert flow diagrams into fully-functional apps and publish automations with a single click. Boomi Flow is built for flexibility, running on any device, platform, or channel.

The low-code implementation encourages faster innovation and allows workflows to be deployed rapidly without custom coding. By removing the usability barriers caused by legacy software, Boomi Flow helps stakeholders work together for better results.

Via the Flow Services Server, Boomi Flow integrates with various CRM, ERP, and HR platforms—including AWS, SAP, Salesforce, and Oracle.

The company offers customized pricing on request. A 30-day free trial is available.

30 days free trial

Pricing upon request

10

Assembly

Save time with 100s of customizable templates, automate any task, and get real-time insights

Assembly makes it easy to take back your time by automating repetitive tasks.

Assembly is a FREE no-code workflow customization and productivity software where you can easily automate and create custom workflows or choose from over 100+ workflow templates.

As a project manager, Assembly helps you create clarity within any project or task. It gives your team a place to communicate, collaborate, and store critical information to increase productivity and accelerate decision-making.

Assembly also lets you customize and dynamically update your workflows to always include the people who need access to the content. You can engage your team with powerful features such as recognition, 1:1’s, standup, retrospectives, employee nominations, announcements, contests and more.

Assembly integrates with SSO, 40+ HRIS, and communication platforms. Some of the popular ones are Slack, Ceridian, Workday, BambooHR, Google G Suite, and ADP.

Assembly has a free starter plan for up to 10 users, and its paid plans start at $2.80/user/month.

Free trial available

From $2.80/user/month

Need expert help selecting the right Workflow Automation Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Workflow Automation Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

The 10 Best Workflow Automation Software Solutions Summary

Tool Free Option Price
1
monday.com

Workflow automation built into a popular project management platform

14-day free trial + freemium plan available

From $10/user/month Visit Website
2
Wrike

Workflow enhancement driven by a powerful automation engine

14-day free trial

From $9.80/user/month Visit Website
3
Integrify

Automated workflow that helps you scale easily

No free trial is available for Integrify; interested parties can request a demo through the website.

Pricing upon request Visit Website
4
Height

No-code workflow automations to help with repetitive & time-consuming tasks

30-day free trial

From $8.50/user/month Visit Website
5
JIRA

Workflow solutions for agile teams

7-day free trial

$10/user/month Visit Website
6
Qntrl

Best for creating workflow automations that integrate with complex tech stacks

15-day free trial

$8/user/month Visit Website
7
Hive

Build your workflow recipes by dragging items in a no-code environment

14-day free trial

From $16/user/month Visit Website
8
Adobe Workfront

Workflow automation built for enterprise-scale organizations

Free demo available

Pricing upon request Visit Website
9
Boomi Flow

Low-code workflow automation

30 days free trial

Pricing upon request Visit Website
10
Assembly

Save time with 100s of customizable templates, automate any task, and get real-time insights

Free trial available

From $2.80/user/month Visit Website

Other Options

Here’s a few more that didn’t make the top list.

  • OnTask - adds document routing, eSignature, and form-filling features to business applications
  • Hive - a project management platform that simplifies multi-step projects 
  • Integrately - integrates workflow automation through pre-built automations
  • Comindware Tracker - empowers non-technical users to design, run and modify processes with drag-and-drop simplicity
  • Aiwozo - integrates robotic business process management with artificial intelligence to deliver advanced process automation
  • Onspring - Non-coding software for workflow automation and productivity boost.
  • Proofhub - comprehensive project-planning software for organizing and delivering projects of all sizes.
  • Axonator - flexible, customizable workflows for organizations large and small.

Related List of Tools: 10 Best Workflow Diagram Software To Help Chart People & Processes [2023]

What do you think about this list?

Do you agree with my workflow automation choices? Either way, let us know what you think in the comments below.

Plus, be sure to sign up for the Digital Project Manager newsletter. You’ll get fascinating insights into this fast-moving world, together with the information you need to stay on top of your professional game. 

You may also like to check out our blog post on workflow management software or our article on the best workflow software for small teams.  And remember to check the blog regularly, because we’re always adding useful articles designed to help you succeed.

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By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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