- 1. RingCentral Webinar — Best for its robust webinar tool
- 2. Whereby — Best for beginners to video conferencing
- 3. Livestorm — Best communication tool for hosting online events
- 4. Microsoft Teams — Best for enterprise with an all-in-one solution
- 5. WebEx — Best for real-time attendee personal profiles
- 6. join.me — Best for screen share capabilities
- 7. Google Meet — Best for free video conferencing software
- 8. Adobe Connect — Best for built in tools, extras, and add-ons
- 9. GlobalMeet Collaboration — Best for in-browser video conferencing
- 10. uMeeting — Best for webinars
With so many different video conferencing solutions available after the pandemic forced us to be remote, figuring out which is right for you is tough. You know you want to connect people remotely for virtual meetings, discussions, and collaborations but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences using dozens of different tools with large teams and projects, with my picks of the best video conferencing software.
What is video conferencing software?
Video conferencing software is a tool that facilitates virtual meetings via audio and video. It connects individuals or groups globally, fostering effective communication and collaboration.
With features like screen sharing, session recording, chat, and multi-platform access, video conferencing software helps save time, enhance communication, and foster teamwork.
RingCentral Webinar is designed to make video conferencing a whole lot easier for remote teams. It's a part of the RingCentral suite, which is known for its robust communication tools.
Why I picked RingCentral Webinar: It's one of the most reliable video conferencing tools I've come across. It's not only the great video quality, but also the overall user experience. It's easy to set up, manage, and participate in webinars, which is a big plus for remote teams that need to stay connected and collaborate effectively.
RingCentral Webinar Features and Integrations:
Features that make RingCentral Webinar a cut above the rest include the ability to host webinars with up to 10,000 attendees, which is impressive. It also offers features like screen sharing, interactive polls, Q&A sessions, and even a 'raise hand' option for participants. Plus, it has a built-in analytics tool that gives you insights into attendee engagement and webinar performance.
Integrations include Marketo. They also have an API.
Pricing starts at $20/user/month and they offer both a 30-day free trial and a free demo.
Used by the likes of Shopify and Trello, Whereby is a video communication service that launched in 2013 and was acquired by Videonor in 2017. Their selling feature is video calling without the need for downloads or even log-ins for guests, so it can be used right in a web browser.
Whereby was ranked #1 easiest to use on G2 Crowd and we agree; the no download, no log-in feature is true to its promise to make using the tool quick and easy from the get-go. They scored highly in the Usability department because of this.
Integrations include Google Docs, Trello Boards, YouTube, and Slack.
One con is that certain integrations are limited to business and pro accounts only, meaning that you would be forced to upgrade even if you don’t need the increased user limits and other additions.
Whereby starts at $6.99/month and has a freemium version for 1 user.
Livestorm is a web-based communication and conferencing platform that enables teams to create a complete video communication strategy.
The tool is geared towards marketing, sales, customer success, or HR teams, and allows teams to create online events for their audiences. Livestorm can accommodate meetings, webinars, conferences, online training courses, podcast interviews, product demos, and more.
The tool is browser-based and teams can access it from a variety of devices. Other notable features include the ability to create custom landing pages; send promotional emails and reminders; host engaging online events with integrated chat, polls, and Q & A functionalities; and analyze event performance through an advanced analytics dashboard.
Livestorm offers a free plan that includes limited functionality, and paid plans start at €89 (~$108 USD).
- Can be used on desktop and mobile without download
- Advanced dashboard with features for promoting, hosting, and analyzing events
- Integrates with a variety of apps including HubSpot, Salesforce, Pipedrive, and more
- Performance is dependent on a stable internet connection
- Price point is higher than others on this list
Microsoft Teams is a project management solution that includes robust features for video calling and conference calls. They have account options for business use, educational use, and personal use, meaning there is a lot of flexibility for interested parties.
A stand-out feature of Microsoft Teams is their ability to gamify video conferencing; users will experience fun additions to the calls and chats, from GIF uploads to Snapchat-esque filters (yes, turning yourself into a potato is an option).
Integrations include other Microsoft software, like Word, Excel, Outlook, and Publisher, as well as third-party apps like Stack Overflow, LizardOpenDataBot, Skooler, Coreview, LeaveBot, Remind, GTMHub, and many more free and paid options that can be viewed in their Marketplace.
Microsoft Teams lost a few points in UX because of some navigation and clutter issues, resulting in decreased usability. The desktop app tends to have sluggish performance and it can be cumbersome to locate the latest version of any file.
Microsoft Teams starts at $4/user/month and has a free 30-day trial as well as a freemium plan available.
Cisco Webex has a range of solutions for a quick audio conference call or a full-fledged video conference with multiple locations or offices. This tool offers conference calls, screen sharing, support and storage, and an unlimited number of meetings no matter the plan you choose.
The quality of the live video and audio components is good and the bandwidth of the software is relatively low so you can avoid sputtering on a good internet connection. Integrations with Outlook and Gmail make adding web meetings to those respective calendars painless.
Integrations include Outlook, Google Drive, Github, Office 365, Salesforce, and Gmail.
Connecting through a browser was a challenge; mostly, the software will invasively prompt you to download the extension or entire application. This is fine if it’s your conference software of choice but they lost some marks in Usability because it can be hard to onboard new callers.
Cisco Webex offers custom pricing upon request, as well as a free demo.
Join.me offers video bubbles (floating visual images of you and the people you are meeting), local conference numbers in the U.S. and 50+ countries, optional toll-free numbers, and audio controls for meeting hosts such as Active Speaker, Individual Mute, and Roll Call.
Join.me scored well in the Usability segment of the evaluation criteria because it is quick and intuitive to get set-up and their free trial lets you make an account and host a meeting immediately. Swapping between presenters is easy, even for non-tech-savvy users.
Integrations include Outlook and Google Calendar, Trello, Slack, G Suite, HipChat, HubSpot, Highspot, Salesforce, Octiv, DocSend, Yesware, and more through either Zapier or their developer API.
A few cons to note: there was some lag noticed during video calls, perhaps more so than other items on this list. Additionally, the “video bubbles” that are pegged as a feature might be cumbersome for those who want larger images or are used to square frames.
Join.me starts at $10/month and has a free 14-day trial.
Google hangouts is a communication tool designed, as the name suggests, by Google and is a product housed within the G Suite package of solutions. This software has two primary components: Google Hangouts Meet (video-based) and Google Hangouts Chat (text-based).
Obviously, free-to-use software appeals to the Value for Cost segment of our evaluation criteria; Google Hangouts is also robust enough to satisfy most small business needs plus it’s easy to get started using.
Integrations include other Google software, like Gmail, Google Docs, and so on. Additionally, third-party services can be connected through Zapier or by using Google’s designated API.
The con of using a free video-conferencing tool is always that it will have paid-tools with a deeper expanse of features, or a more specific niche, and Google Hangouts is no exception. You may experience some connectivity issues, with audio echoing or not connecting right away.
Google Hangouts is free to use.
Adobe Connect is video conferencing and chats software with tools for online meetings, webinar solutions, and/or visual classroom solutions, depending on your company needs. The basic plan for meetings includes rich recording and editing tools and included storage and VoIP.
Adobe goes above and beyond for online meeting software, offering smart tools like chats and polls, video editing options, media sharing, on-demand recordings, and more. If you want a tool that lets you think outside of the box for web meetings, this could be it.
Integrations include Countdown Timer, Adobe Connect Clock, Randomizer, Custom Survey, and Polling Pod, Vantage Point, YouTube Player, StickyNotePages, UpVote, Talking Stick, Stage Lights, Star Rating, Canvas LMS Integration, SAP Enterprise Learning Integration, ScheduleOne, and even games like Odds and Evens or Tic Tac Toe. It's compatible with Windows, Mac, and Android.
The learning curve for Adobe Connect, like much of Adobe’s software, has a steep learning curve; this tool is better for experienced AV users or at least a team with a robust IT department. Thus, they lost some marks in the Usability section of the evaluation criteria.
Adobe Connect starts at $50/month and has a free 90-day trial.
GlobalMeet Collaboration is a no-download video conferencing solution with 24/7 in-meeting support offered for all users. They also have audio-only pricing available for those who don’t need video calls or are looking for calling features on a budget.
Easy to use and navigate, GlobalMeet scored favorably in the UX section of the evaluation criteria. The windows and menu are intuitive and clean, making their interface feel very self-explanatory upon looking at it.
Integrations include Microsoft Teams, Cisco, Tandberg, LifeSize, Polycom, Skype, Salesforce, Marketo, Hubspot, and more.
One con is that at $16-per-user, GlobalMeet tends to be quite costly compared to others on this list. They are certainly a feature-rich tool but many functions can be found elsewhere for cheaper.
GlobalMeet Collaboration offers pricing details upon request, as well as a freemium plan with limited features.
U Meeting has two different video software and virtual meeting software solutions, one with a focus on online meetings and the other with a focus on public webinars. “Invitation only” meetings allow hosts to control the list of participants who have access to certain confidential meetings.
U Meeting scores well in the UX section of the evaluation criteria, not only because the tool looks good but also because they have many interface “enhancement” options; they offer vanity options like AI-powered background blur, optimized lighting, and AR-powered touch-up tools.
Integrations were not mentioned on the U Meeting website, nor listed online by a third party.
The freemium version of the software has a maximum time of 30 minutes per meeting, making it less than ideal for important corporate discussions. However, this could be a good test run if you treat it more as you would a free trial for video conference software.
U Meeting starts at $29.99/user/month and offers a free version of the software.
Need expert help selecting the right Video Conferencing Software?
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Plus: Video Conferencing Hardware
- Poly G7500
- Logitech Group Video Conferencing Bundle
- Poly Studio
- Logitech Meetup
- Logitech ConferenceCam Connect
- Logitech Conference Cam
- Owl Labs
- Logitech Brio Webcam
Hardware Comparison Criteria
As you will see, we have a list of recommended video conferencing hardware below, as well. The evaluation criteria for that is slightly different, obviously, so I’ve done a brief outline of what I am looking for here:
1. Usability: Is the hardware easy to assemble, connect, and use?
2. Accessory Connectivity: Can other hardware be easily plugged in and used with the device (extra mics and cameras, as so on)?
3. Features & Functionality:
- Camera Stability – Does the camera have the means to produce sharp, clear focus despite different actions occurring on the scene? Does it recover seamlessly from the occasional bump or readjustment?
- 4K or HD video quality – Is the produced video of high quality? Is the quality maintained through the length of the call?
- Number of Participants – What is the average number of participants the hardware/camera can handle?
- Group Framing / Speaker Tracking – Does the hardware have a way to track the current focus of the meeting by movement, voice, or through manual input?
4. Integration: Does the hardware work with most of the popular video conferencing software on the market?
5. Value for $: How appropriate is the price for the features, capabilities, and use case?
Overviews Of The Best Video Conferencing Hardware
1. Poly G7500 – Best for digital whiteboarding.
This conference room system is made by Polycom and is a good fit for rooms that fit between 4-12 people, though certain configurations may allow for a larger audience. This package touts an EagleEye Cube 4k Camera with smart auto-framing technology.
This tool boats a native integration with Zoom, available without the need for additional computers in the conference room. This could be a pro for anyone who already uses Zoom or is undecided about their software choice.
The Poly G7500 evaluated favorably in Accessory Connectivity, as you can add or subtract different accessories within the bundle, changing the overall cost and number of functionalities covered.
The Poly G7500 starts at $4599.
2. Logitech Group Video Conferencing Bundle – Best for audio/video conference bundling.
The Logitech Group Video Conferencing Bundle can launch video meetings with a plug-and-play USB connection and is optimized for up to 20 participants. This system offers a D 1080p video with autofocus, digital pan/tilt/zoom, and premium Zeiss-certified optics. The zoom feature and stability of the camera are some of this hardware’s best features. It is compatible with all major video conferencing solutions, like Zoom, Gotomeeting, Web-tex, and Skype.
This tool scored highly for its Number of Participants features, which allow the camera and microphone to accommodate up to 20 individuals per meeting room, which is substantially more than other competitors.
The Logitech Group Video Conferencing Bundle starts at $1299.
3. Poly Studio – Best for active speaker tracking.
The Poly Studio is a business-class video conferencing hardware solution with automatic group framing and speaker tracking. This hardware works best for any home office, huddle room, or small conference rooms with automatic group framing and speaker tracking. Poly is a merging of technology companies Polycom and Plantronics and the Poly Studio is their answer to a video conferencing solution, boasting connectivity with Cisco Webex Meetings, Hangouts, Microsoft Teams and/or Zoom.
This tool evaluated well in the Features – Camera Stability segment of the evaluation criteria, mainly because the speaker tracking works well with the camera tracking the current source of voice/focus within a few seconds of speech.
The Poly Studio starts at $1120.
4. Logitech Meetup – Best for integration with any video conferencing software.
This software is compatible with Logitech’s premier ConferenceCam and is specifically designed for business grade video meetings in huddle rooms and small conference rooms. Features include a built-in audio system that features 3 microphones and multiple video resolutions, including ultra 4k, 1080p, and 720p. A stand out feature of this hardware is the wide-angle camera, which can easily capture the length of a conference room without warping. All of this for a very reasonable price, making it very suitable for small 5-6 person groups.
The flexibility of the video resolutions scored this tool highly in the Features – Video Quality segment of the evaluation criteria; everyone using this tool should be able to find a resolution that works for their purposes and with any preexisting hardware.
The Logitech Meetup starts at $899.99.
5. Logitech ConferenceCam Connect – Best for small teams.
The Logitech ConferenceCam Connect is a portable video conferencing solution with a sleek, easy to carry design. This tool also lets you connect mobile devices to the camera in order to display presentations and other content on a TV screen from a tablet or smartphone. The easy portability of this hardware is easily one of the most interesting features, as anyone who needs something “on the go” will find this possibility endlessly helpful. It is small enough to fit in a suitcase for business trips, too.
The Logitech ConferenceCam Connect scored highly for Usability, as it is designed to move with its user and is capable of a quick, easy set-up in changing remote locations for those on the go.
The Logitech ConferenceCam Connect starts at $499.99.
6. Logitech Conference Cam – Best for larger organizations.
The Logitech ConferenceCam features a microphone bandwidth of 200 Hz – 8 kHz; 720p HD video calling (up to 1280 x 720 pixels); 78-degree field of view and 180-degree remote-controlled video pan, tilt, zoom; and Omni-directional mic pickup and echo cancellation. Logitech works with most any video conferencing application or meetings service, including Skype for Business, BlueJeans, Broadsoft, Cisco Jabber, Cisco WebEx, Fuze, LifeSize Cloud, Vidyo, and Zoom—a huge plus for flexibility.
The Logitech Conference Cam scored well in Value for Price, as it is relatively inexpensive, as well as earning marks for general Connectivity Features that ensure it works with all popular web video software.
The Logitech Conference Cam starts at $248.99.
7. Owl Labs – Best for 360-degree video conferencing.
The Owl Labs Meeting Owl is a 360° smart video conferencing camera that has the capability to highlight and shift focus to different people in the room when they speak. It combines mic, camera, and speaker into one device and eight microphones pick up everyone within 12 feet. Flexible and affordable, Owl Labs easily plugs-and-plays with common video conferencing software like Zoom, Meet, Skype, Slack, BlueJeans, GoToMeeting, and more. Owl Labs scores well in the evaluation criteria for Value for Price and Connectivity, as it is relatively inexpensive and connects easily with all popular web-based video conferencing software.
Owl Labs starts at $799.
8. Logitech Brio Webcam – Best for zoom capabilities.
The Logitech Brio Webcam weighs approximately 336 g and sports dimensions of 2.5 x 2.5 x 10.2 cm; it fasteners atop most computer monitors at the top of the screen for an easy, portable video conferencing solution with a 4k image sensor, high dynamic range (HDR), and autofocus. This tool is certified for skype for business and cisco, and compatible with popular video meeting apps including Zoom, WebEx, BlueJeans, Facebook messenger, and more.
This hardware scored highly in the Value for Price section of the evaluation criteria along with Usability thanks to the flexibility and portability of the tool.
The Logitech Brio starts at $399.
Best for its robust webinar tool
30-day free trial + free demo available
|$20/user/month (billed annually)||Website|
Best for beginners to video conferencing
Free trial available
Best communication tool for hosting online events
|From € 89/month||Website|
Best for enterprise with an all-in-one solution
30-day free trial + freemium version available
Best for real-time attendee personal profiles
Free demo available
|Pricing upon request||Website|
Best for screen share capabilities
14 days free trial
Best for free video conferencing software
Best for built in tools, extras, and add-ons
90 days free trial
Best for in-browser video conferencing
|Pricing upon request||Website|
Best for webinars
- Skype for Business
Best for small businesses
Best for third-party integrations.
- Zoho Meeting
Best for streaming large meetings and webinars
Host free and instant video calls with your team right from your phone or browser.
Host up to 100 video participants and an unlimited number of meetings with their free plan.
Instantly join, host, or manage a video, audio, or web meeting from anywhere.
Video call directly from within a chat or channel and share your screen to get into details.
An all-in-one virtual events platform bringing people together for interactions around the world.
Dynamic video collaboration to schedule and host meetings instantly on any device.
Builds meeting highlights and transcription plus live meeting analytics and alerts.
Related Read: 10 Best Remote Project Management Tools Of 2023
Video Conferencing Software Comparison Criteria
What are we looking for when we select video conferencing software for review? Here’s a summary of my evaluation criteria:
1. User Interface (UI): Is it clean and attractive?
2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training?
4. Integrations: Is it easy to connect with other tools? Any pre-built integrations, such as calendar integrations?
5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?
Video Conferencing Key Features
Here are a few key features any good video conferencing tool should have.
- Interactivity Features – Does the tool allow ways to get your attendees involved in the presentation like polls, surveys, or a blackboard?
- Accessibility – Does the tool offer options for recording/playback, subtitles, closed captioning, screen capture, note-taking, and so on?
- Document sharing/collaboration options – Can users share, edit, mark up, and save documents within a collaborative space? Do these tools work seamlessly with video software to enhance the online meeting experience and team collaboration?
- Ease of Searchability – Whether it’s sifting through your contacts or looking over chat notes or call history, does the software make it easy to do so?
Is it a good idea to have remote workers?
What is video conferencing equipment?
What are some alternatives to Skype?
What is the best free online meeting software?
What Do You Think About the Webconference Software and Tools Listed Above?
Meeting face to face is invaluable but sometimes it’s just not possible for everyone to be in the same room. Video conference software saves you the time and cost associated with traveling to meet clients.
Check-in more frequently and with ease to ensure projects stay on track. Videoconference and web conference software can orient your meetings, connect your teammates and partners, and keep everyone on the same page.
Have you tried out any web conferencing tools listed above? What video chat app do you prefer, and why? Are we missing anything from our list? Let us know in the comments below.
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Also Worth Checking Out: Best Project Management Tools For Remote Teams