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There are seemingly countless enterprise workflow software solutions available, so figuring out which is best for you is tough. You want to enhance efficiency and productivity on a large scale by streamlining workflows but need to figure out which tool is the best fit. I've got you! In this post I make things simple, leveraging my experience managing workflows for large companies and using dozens of different workflow tools to bring you this shortlist of the best enterprise workflow software.

What Is Enterprise Workflow Software?

Enterprise workflow software is a tool that helps businesses manage and automate their regular processes and tasks. It acts like a roadmap for various tasks and activities, guiding them through the different stages of a process, from start to finish. This software typically allows for the creation, execution, and monitoring of workflows within an organization, ensuring that tasks are completed in an orderly and efficient manner.

Enterprise workflow tools streamline operations, improves communication, and enhances overall productivity within a company. It ensures that tasks are assigned to the right people and that they are aware of their responsibilities and deadlines. This leads to more efficient task management, reduces the likelihood of errors, and helps in maintaining consistency in business processes.

Overviews Of The 10 Best Enterprise Workflow Software

Here’s a brief description of each enterprise workflow software, along with best use cases and standout features. Feel free to check out how I picked this software at any time.

Best for scaling organizations

  • Freemium version available
  • From $9.80/user/month min. 2 seats
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Rating: 4.2/5

Wrike is an enterprise work management software that helps teams streamline workflows and improve team efficiency. It's a cloud-based solution that offers a range of features like task management, time tracking, document collaboration, automation, and more.

Why I picked Wrike: It's highly customizable, which allows you to tailor the platform to your specific needs. This flexibility is a big plus in an enterprise setting where different teams may have different workflow requirements. On top of that, the platform gives you the option to work on your workflows from scratch or get a headstart using pre-built templates. These can range from OKRs and goal management to request management that will help you collect approvals or feedback swiftly without disrupting your workflows.

Finally, you can look at all the information that comes out of your workflows using the dashboard view or pulling a report. These will give you full visibility of your projects and allow you to make decisions based on data that is up-to-date.

Wrike Standout Features & Integrations

Standout features include its no-code automation module and security features. The no-code automation builder will let you decide how information is routed within the organization depending on pre-defined triggers. You simply select from drop-down menus and connect boxes in a flowchart. The security features though... they're awesome! You can set permissions per role and relax knowing that your information is highly encrypted in a platform that complies with multiple ISO certifications and is CSA Star cloud security certified. SLA: 99.9% uptime.

Integrations include Salesforce, Zoom, Tableau, Jira, MediaValet, Hubspot, Dropbox, Okta, Slack, Adobe, and hundreds of additional pre-built integrations. However, it also has an API you can use to build custom integrations with your favorite tools.

Best for automating scheduled tasks

  • 14-day free trial + free plan available
  • From $25/user/month (billed annually)
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Rating: 4.6/5

Process Street is an efficient enterprise workflow software that streamlines business processes by helping organizations automate repetitive tasks.

Why I picked Process Street: The software offers an intuitive user interface that makes designing and managing complex workflows easy, allowing teams to move quickly and efficiently through their daily tasks. Its simple drag-and-drop interface allows users to create or modify workflows easily, and its chat feature enables team members to communicate with each other in real time, ensuring everyone stays on the same page.

Process Street includes a reporting and analysis feature that generates reports covering workflows, progress tracking, and bottlenecks or areas for improvement. This provides detailed insights into how workflows are performing, enabling organizations to optimize their processes and achieve their goals. Managers can track progress using visualization tools like dashboards or Gantt charts to navigate existing processes, identify gaps, and make necessary changes.

Process Street’s conditional logic tool allows businesses to add pre-set conditions to their workflows, which they can use to trigger automated tasks or skip stages in the workflow process. Companies can create custom workflows tailored to their needs, enhancing efficiency and automating repetitive tasks.

Process Street Standout Features and Integrations

Features include workflow management and automation tools, task scheduling & tracking, conditional logic, data visualization tools, process reporting, status notifications, and process modeling. Process Street also comes with a comprehensive template library that covers different industries, business departments, and functional areas. This is helpful as your managers won't need to spend time designing their own workflows or ensuring they meet industry standards. 

Integrations are available through a Zapier connection and include cloud storage platforms and project management tools to help organizations synchronize their workflows, collaborate more effectively, and manage all their processes in one place.

Best for co-creating while on video conference

  • Free plan available
  • From $8/user/month (billed annually)
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Rating: 4.8/5

Miro is an enterprise-grade online collaborative platform that connects your company to increase alignment and spend less time in meetings.

Why I picked Miro: The platform is GDPR compliant, ISO & SOC3 certified, and has advanced user management. It lets you brainstorm, diagram, map, and come together under one roof. Among its collaborative highlights are the use of sticky notes, voting, live reactions and a plethora of shapes that go from basic to shape packs from specific companies.

Working with Miro lets your team have a visual shared language and easy access to templates that can help with flowcharts, BPMN, UML, and complex architecture diagrams. Users can also upload charts from other apps for further work, express ideas in varied forms including videos, and utilize TalkTrack to record video explanations of process maps. This broadens communication options within teams, especially useful during video conferences. 

Miro Standout Features and Integrations

Features include mind mapping, the Miro Assist AI, a planner tool, quick diagramming, agile workflows, templates, keyword-based content search within Miro, privacy controls, board notes, comments, annotations, and live tracking of teammates.

Integrations include over 100 apps from the likes of InVision, Unsplash, Adobe Creative Cloud, Asana, Monday.com, Notion, Confluence, OneDrive, Slack, Box, and Zoom. Additionally, you can access thousands more through Zapier.

Best for fast, customizable project management

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually, min 3 seats)
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Rating: 4.7/5

Monday.com is a project management platform designed to cater to the diverse needs of teams across various industries, offering a suite of features including dashboards, integrations, automations, Gantt charts, and Kanban boards.

Why I picked monday.com: I selected this tool because of its user-friendly interface and a high degree of customization, which cater to various project management needs. I judge Monday.com to be particularly effective for fast, customizable project management because it streamlines the process of planning, executing, and monitoring projects, and has garnered positive feedback from its users.

Customization in this platform includes everything from changing the name of a column or state to creating custom fields, defining workflow rules and automating the flow of information within the software. I would finally like to point out that at this level, there are many security features you can expect like permissions by role, 2-factor authentication, SOC II type 2 and HIPAA compliance, data encryption, and panic mode which locks your account if you think your credentials have been compromised.

monday.com Standout Features & Integrations

It offers a range of features, including Gantt charts for planning, project dashboards for monitoring, and workload views for resource allocation. With project templates and custom automations, monday.com facilitates effective project execution, while enterprise-grade security and 24/7 support ensure a reliable and protected environment for managing work.

Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Basecamp, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier. There is also an API you can use to build custom integrations with your current tech stack.

Best for its real-time collaboration features

  • 7-day free trial + free plan available
  • From $6.67/user/month
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Rating: 4.6/5

Lucidchart is an intelligent diagramming application that helps your team work together on building workflows.

Why I picked Lucidchart: This is a tool that offers great collaboration features. Mapping process workflows is a team effort in most cases. Lucidchart provides a canvas where everyone can co-create, leave comments, engage in conversations around a specific item, and share their work with as many stakeholders as they need.

Additionally, the platform is CCPA and GDPR compliant and keeps your information secure, using encryption on transfer and rest. The cryptographic keys are protected by Amazon’s Key Management Services.

Lucidchart Standout Features and Integrations

Features include external sharing options, comments, mentions, real-time collaboration, revision history, and data linking.

Integrations include everything from Slack, Google Workspace, Asana, Atlassian, and Office365, to more industry-specific applications like Salesforce, AWS, Azure, and BambooHR. Lucidchart has a free plan available for individual users.

Best no/low code solution for automating complex enterprise workflows

  • Free demo available
  • From $15/user/monthly
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Rating: 4.3/5

Kissflow Workflow is a cloud-based enterprise workflow automation software that can simplify and streamline business operations. It automates processes without coding, making it easy for businesses to manage workflows across all functions.

Why I picked Kissflow Workflow: The software provides an easy-to-use drag-and-drop interface to help users quickly build complex workflows. It can handle workflow processes such as approvals, notifications, escalations, and rejections. Users can create workflows that cross departments, defining different routes for requests. This way, the software can route requests to other teams based on specific criteria, streamlining workflow processes for an enterprise organization.

The software offers customization options allowing users to define the form's fields, sections, and layout to fit their unique needs. The visual dashboard displays the progress of each task and follows a structured format, making complex workflow processes easier to manage.

Kissflow Workflow Standout Features & Integrations

Features include customized task deadlines that users set that send notifications to the relevant parties when their input is required. There are complex user-permission controls available that allow users to define who can access which workflows and forms. This feature benefits enterprise-level businesses that need to ensure that sensitive information is kept confidential and that only authorized staff members can access it.

The integration capabilities enable smoother and more efficient workflow management because tasks can be completed without switching back and forth between different software applications. Teams can leverage parallel workflows to work together on related functions without being held up by one another's progress. Visualizing each branch's progress also allows managers to quickly identify bottlenecks in the workflow process and allocate resources where necessary.

Integrations are offered natively or through Zapier, include Google Drive, Gmail, Google Calendar, MailChimp, Slack, Microsoft Outlook, and others.

Best for its numerous ways to extend the software’s capabilities

  • 15-day free trial
  • $8/user/month

Qntrl is a workflow orchestration software that helps you bring visibility, control, and automation to processes like purchasing, onboarding, and marketing.

Why I picked Qntrl: Qntrl gives you granular control over fields, forms, and permissions. It also lets you set business rules that apply across the board. This will let you set, for example, custom notifications every time a high-priority expense is submitted.

Additionally, process transitions will help you control processes that require multiple flows to happen in parallel. The system will automatically make sure that the next step is unlocked once all conditions are met.

Qntrl Standout Features and Integrations

Features include a workflow designer with parallel transitions, and common states, field access privileges, role-based access controls, audit capabilities, built-in reports, and custom notifications through email.

Integrations are available in many ways, there are pre-built connections with popular apps like Slack, Dropbox, and Google Drive, webhooks, extensions that can sync information, and scripting that you can use to build custom functions.

Best for its testing simulator

  • 21-day free trial
  • From $10/user/month when billed annually
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Rating: 4.9/5

Quixy is a no-code BPM and workflow platform that provides you the tools to model, automate, monitor, and optimize your business processes.

Why I picked Quixy: This platform is built to help you quickly deploy apps using no code. These apps are basically workflow automations that you can build by following a series of steps provided by Quixy. Within the app builder, you can name the project and build forms with custom fields that will help your users submit information, like approvals or feedback. Then, a workflow builder lets you map the process you want to automate and provides a ton of options for you to customize each step.

Finally, you can define business rules, section permissions where you can define user access per field, and a few parameters before publishing. If, however, you would like to preview how your forms look like, you can do so and switch between desktop and mobile views.

Quixy Standout Features and Integrations

Features include a drag-and-drop builder, unlimited workflow steps, workflow automation, configurable reminders, escalation options per step, templates for a quick start, data tables, and an inbuilt simulator.

Integrations are available through out-of-the-box connectors, webhooks, and 3000+ apps through Zapier.

Best for centralized digital asset management

  • Free demo available
  • Pricing available upon request
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Rating: 4.6/5

Acquia DAM (Widen) is a comprehensive digital asset management platform that allows users to store, organize, and manage various types of digital assets such as images, videos, and documents.

Why I picked Acquia DAM: It offers features for brand management, customer data management, omnichannel experiences, and commerce engagement. With its centralized approach, Acquia DAM (Widen) provides a solution for businesses to efficiently manage their digital assets in one place. This aspect of centralized digital asset management is a key purchase decision factor for organizations looking to streamline their asset management processes and improve productivity.

Acquia DAM Standout Features & Integrations

Features include hi-res previews, version control, asset history, predictive search, metadata keyword search, content syndication, channel portals, and time-based access to assets.

Integrations include Airtable, Clarifai, Asana, Box, Salesforce, OneDrive, Slack, Wrike, and Shutterstock. You can also find partner integrations from Adobe Creative Cloud, Enwove, Hootsuite, Modus, and Mediafly.

Acquia DAM has plans for standard and enterprise DAM solutions and a DAM+PIM offering.

Best for providing your team with visibility of process changes

  • 30-day free trial + demo available
  • From $25,000/year
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Rating: 4.5/5

Nintex is a business process mapping software that gives you complete visibility and control over your processes.

Why I picked Nintex: The builder has been recently redesigned to help you spend less time mapping workflows and more on making them efficient. The utility actions panel has all you need to add communication-related steps, logic and flow, operations, and more.

Additionally, the digital forms feature lets you collect information from users, whether that is a customer signing a contract, an employee giving feedback or field workers sharing information. Its mobile Process Manager allows you to collaborate and search for processes from your mobile device, making the information available at any time.

The best part is that all of this collaboration can be tracked, thanks to audit logs that make all your improvement conversations visible.

Nintex Standout Features and Integrations

Features include mobile access to processes, feedback tools, approval and escalation management, notifications, and personalized dashboards.

Integrations include cloud-based apps, ERP, CRM, and content management systems through the platform’s connectors.Out-of-the-box connectors include SharePoint Online, Dropbox, Twilio, Slack, OneDrive, Dynamics CRM, Salesforce, Azure AD, Google Drive, and SQL.

The 10 Best Enterprise Workflow Software Comparison Chart

Here is a table where you can compare all the tools we just covered in the overviews.

Tools Price
Wrike From $9.80/user/month min. 2 seats
Process Street From $25/user/month (billed annually)
Miro From $8/user/month (billed annually)
monday.com From $8/user/month (billed annually, min 3 seats)
Lucidchart From $6.67/user/month
Kissflow Workflow From $15/user/monthly
Qntrl $8/user/month
Quixy From $10/user/month when billed annually
Acquia DAM (Widen) Pricing available upon request
Nintex From $25,000/year
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Enterprise Workflow Software

Here are a few more worthwhile options that didn’t make the list.

  1. Creately

    Best for its extensive shape libraries and database management

  2. Integrify

    Best enterprise workflow software for document routing and tracking

  3. beSlick

    Best for enterprises looking to monitor how employees follow processes

  4. Visio

    Best for its process automation capabilities through Microsoft Power Automate

  5. Navvia

    Best for its automatic creation of process-related documentation

  6. Decisions

    Best for its version change control repository

  7. MeisterTask

    Best for secure team collaboration

  8. Studio Creatio

    Best for business process management

  9. Pneumatic Workflow

    Best enterprise workflow software for creating automated processes

  10. Kissflow

    Best visual enterprise workflow software

How I Picked the Best Enterprise Workflow Software

Allow me to explain how I selected the software on this list. It started with a broad search for tools that have diagramming capabilities. Then, I compared features and platform capabilities as I looked for software that could not only map, but automate workflows. After deciding on a list of top choices and popular enterprise workflow software, I narrowed down my options based on the criteria below.

Process builder

I searched for tools that offered easy-to-understand process builders because it is the basis of the work we want to do. Enterprise workflows can be complex, and we need a tool that helps us easily represent and understand the information.

Automation

I looked at the capacity to automate workflows so that the software sends notifications, documents, requests for approvals and signatures without human intervention. By removing dependency on human intervention, we can decrease execution times.

Software Integrations

I looked at the ways in which these platforms can expand their capabilities through third-party software integrations. While some have hundreds of pre-built integrations, others have the tools for you to connect your tech stack through custom integrations.

Pricing

I searched for tools that had straightforward pricing information instead of modular or add-on approaches to pricing. I looked for information on the price per month for monthly billing cycles, as well as free trials, and free version information.

Enterprise Workflow Software FAQs

Find answers to the most common questions around this topic.

What is an enterprise workflow?

Unlike traditional workflows which are a series of steps that sequentially take you to an objective, enterprise workflows have an increased level of complexity. These workflows are a representation of how the enterprise and its different components work together to deliver on business objectives.

What is enterprise workflow software?

Enterprise workflow software is software that allows you to model, monitor, optimize, and measure business processes and workflows.
This software typically includes a process mapping feature such as a drag-and-drop builder, reporting modules, and on occasion, testing features.

What is enterprise workflow automation?

Enterprise workflow automation is a series of rules, application behaviors, and notifications that allow you to create a predictable workflow that can take a team from A to B without human intervention.

Learn more in our guide to workflow automation.

What is the difference between workflow automation and process automation?

It’s mainly a matter of scope. Workflow automation involves making a series of steps work automatically to achieve a specific result. Now, workflow automation can be a subset of process automation. Process automation will look at making some workflows predictable to control the variability of the outcomes to get closer to achieving business objectives.

What’s Next?

If you are looking to refresh your knowledge of the basics of workflow diagrams, read our guide to workflow diagrams. It explains how to create them and use them to create a shared understanding of goals. You can also learn workflow design from Wes Knight's failed attempt.

Other related lists:

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Galen Low
By Galen Low

Galen is a digital project manager with over 10 years of experience shaping and delivering human-centered digital transformation initiatives in government, healthcare, transit, and retail. He is a digital project management nerd, a cultivator of highly collaborative teams, and an impulsive sharer of knowledge. He's also the co-founder of The Digital Project Manager and host of The DPM Podcast.