There are seemingly countless enterprise workflow software solutions available, so figuring out which is best for you is tough. You want to enhance efficiency and productivity on a large scale by streamlining workflows but need to figure out which tool is the best fit. I've got you! In this post I make things simple, leveraging my experience managing workflows for large companies and using dozens of different workflow tools to bring you this shortlist of the best enterprise workflow software.
What Is Enterprise Workflow Software?
Enterprise workflow software is a tool that helps businesses manage and automate their regular processes and tasks. It acts like a roadmap for various tasks and activities, guiding them through the different stages of a process, from start to finish. This software typically allows for the creation, execution, and monitoring of workflows within an organization, ensuring that tasks are completed in an orderly and efficient manner.
Enterprise workflow tools streamline operations, improves communication, and enhances overall productivity within a company. It ensures that tasks are assigned to the right people and that they are aware of their responsibilities and deadlines. This leads to more efficient task management, reduces the likelihood of errors, and helps in maintaining consistency in business processes.
Integrify is a workflow management and automation software that helps you reduce cycle times and increase productivity.
Why I picked Integrify: This software lets you map all your processes with ease. The drag-and-drop builder has user and system-facing items that you can pair up with forms, information sync with external software, and approval workflows. Additionally, a right-click menu gives you customization options for each workflow step.
Once you build out your processes, you can test them to see if it makes sense. If they do, you deploy to the organization and monitor the execution through custom reporting. You can analyze trends, identify bottlenecks, or share specific dashboards with someone else.
Integrify Standout Features and Integrations
Features include a drag-and-drop process builder, form designer, reporting, route documents, multi-tier approval, unlimited audit trails, and customizable service portals.
Integrations can be customized using its rest-based open API and AWS Lambda, where you can connect with external databases and a variety of enterprise systems.
Process Street is an efficient enterprise workflow software that streamlines business processes by helping organizations automate repetitive tasks.
Why I picked Process Street: The software offers an intuitive user interface that makes designing and managing complex workflows easy, allowing teams to move quickly and efficiently through their daily tasks. Its simple drag-and-drop interface allows users to create or modify workflows easily, and its chat feature enables team members to communicate with each other in real time, ensuring everyone stays on the same page.
Process Street includes a reporting and analysis feature that generates reports covering workflows, progress tracking, and bottlenecks or areas for improvement. This provides detailed insights into how workflows are performing, enabling organizations to optimize their processes and achieve their goals. Managers can track progress using visualization tools like dashboards or Gantt charts to navigate existing processes, identify gaps, and make necessary changes.
Process Street’s conditional logic tool allows businesses to add pre-set conditions to their workflows, which they can use to trigger automated tasks or skip stages in the workflow process. Companies can create custom workflows tailored to their needs, enhancing efficiency and automating repetitive tasks.
Process Street Standout Features and Integrations
Features include workflow management and automation tools, task scheduling & tracking, conditional logic, data visualization tools, process reporting, status notifications, and process modeling. Process Street also comes with a comprehensive template library that covers different industries, business departments, and functional areas. This is helpful as your managers won't need to spend time designing their own workflows or ensuring they meet industry standards.
Integrations are available through a Zapier connection and include cloud storage platforms and project management tools to help organizations synchronize their workflows, collaborate more effectively, and manage all their processes in one place.
Pneumatic Workflow is a workflow management software that you can use to create automated workflows and assign tasks to all of your employees.
Why I picked Pneumatic Workflow: Their software helps teams effectively minimize routine errors, improve communication between teams, and boost productivity. Their workflows can be launched in four ways, namely running the workflow manually, sharing kick-off forms, using external SaaS systems, and using the Pneumatic public API.
Their workflow features include workflow templates, workflow variables, activity highlights, and informative dashboards. Using these features, you can create and automate your workflows to manage your tasks more efficiently.
Pneumatic Workflow Standout Features and Integrations
Features include workflow tools, templates, shareable kick-off forms, conditional logic, a WYSIWYG editor, file versioning, and comment threads to help team members quickly communicate with one another about changes or updates they have made on any given project.
Integrations are available with popular business tools, including Gmail, Google Sheets, Microsoft Teams, Salesforce, Slack, Trello, and Workable.
Lucidchart is an intelligent diagramming application that helps your team work together on building workflows.
Why I picked Lucidchart: This is a tool that offers great collaboration features. Mapping process workflows is a team effort in most cases. Lucidchart provides a canvas where everyone can co-create, leave comments, engage in conversations around a specific item, and share their work with as many stakeholders as they need.
Additionally, the platform is CCPA and GDPR compliant and keeps your information secure, using encryption on transfer and rest. The cryptographic keys are protected by Amazon’s Key Management Services.
Lucidchart Standout Features and Integrations
Features include external sharing options, comments, mentions, real-time collaboration, revision history, and data linking.
Integrations include everything from Slack, Google Workspace, Asana, Atlassian, and Office365, to more industry-specific applications like Salesforce, AWS, Azure, and BambooHR. Lucidchart has a free plan available for individual users.
Kissflow Workflow is a cloud-based enterprise workflow automation software that can simplify and streamline business operations. It automates processes without coding, making it easy for businesses to manage workflows across all functions.
Why I picked Kissflow Workflow: The software provides an easy-to-use drag-and-drop interface to help users quickly build complex workflows. It can handle workflow processes such as approvals, notifications, escalations, and rejections. Users can create workflows that cross departments, defining different routes for requests. This way, the software can route requests to other teams based on specific criteria, streamlining workflow processes for an enterprise organization.
The software offers customization options allowing users to define the form's fields, sections, and layout to fit their unique needs. The visual dashboard displays the progress of each task and follows a structured format, making complex workflow processes easier to manage.
Kissflow Workflow Standout Features & Integrations
Features include customized task deadlines that users set that send notifications to the relevant parties when their input is required. There are complex user-permission controls available that allow users to define who can access which workflows and forms. This feature benefits enterprise-level businesses that need to ensure that sensitive information is kept confidential and that only authorized staff members can access it.
The integration capabilities enable smoother and more efficient workflow management because tasks can be completed without switching back and forth between different software applications. Teams can leverage parallel workflows to work together on related functions without being held up by one another's progress. Visualizing each branch's progress also allows managers to quickly identify bottlenecks in the workflow process and allocate resources where necessary.
Integrations are offered natively or through Zapier, include Google Drive, Gmail, Google Calendar, MailChimp, Slack, Microsoft Outlook, and others.
Qntrl is a workflow orchestration software that helps you bring visibility, control, and automation to processes like purchasing, onboarding, and marketing.
Why I picked Qntrl: Qntrl gives you granular control over fields, forms, and permissions. It also lets you set business rules that apply across the board. This will let you set, for example, custom notifications every time a high-priority expense is submitted.
Additionally, process transitions will help you control processes that require multiple flows to happen in parallel. The system will automatically make sure that the next step is unlocked once all conditions are met.
Qntrl Standout Features and Integrations
Features include a workflow designer with parallel transitions, and common states, field access privileges, role-based access controls, audit capabilities, built-in reports, and custom notifications through email.
Integrations are available in many ways, there are pre-built connections with popular apps like Slack, Dropbox, and Google Drive, webhooks, extensions that can sync information, and scripting that you can use to build custom functions.
Quixy is a no-code BPM and workflow platform that provides you the tools to model, automate, monitor, and optimize your business processes.
Why I picked Quixy: This platform is built to help you quickly deploy apps using no code. These apps are basically workflow automations that you can build by following a series of steps provided by Quixy. Within the app builder, you can name the project and build forms with custom fields that will help your users submit information, like approvals or feedback. Then, a workflow builder lets you map the process you want to automate and provides a ton of options for you to customize each step.
Finally, you can define business rules, section permissions where you can define user access per field, and a few parameters before publishing. If, however, you would like to preview how your forms look like, you can do so and switch between desktop and mobile views.
Quixy Standout Features and Integrations
Features include a drag-and-drop builder, unlimited workflow steps, workflow automation, configurable reminders, escalation options per step, templates for a quick start, data tables, and an inbuilt simulator.
Integrations are available through out-of-the-box connectors, webhooks, and 3000+ apps through Zapier.
Nintex is a business process mapping software that gives you complete visibility and control over your processes.
Why I picked Nintex: The builder has been recently redesigned to help you spend less time mapping workflows and more on making them efficient. The utility actions panel has all you need to add communication-related steps, logic and flow, operations, and more.
Additionally, the digital forms feature lets you collect information from users, whether that is a customer signing a contract, an employee giving feedback or field workers sharing information. Its mobile Process Manager allows you to collaborate and search for processes from your mobile device, making the information available at any time.
The best part is that all of this collaboration can be tracked, thanks to audit logs that make all your improvement conversations visible.
Nintex Standout Features and Integrations
Features include mobile access to processes, feedback tools, approval and escalation management, notifications, and personalized dashboards.
Integrations include cloud-based apps, ERP, CRM, and content management systems through the platform’s connectors.Out-of-the-box connectors include SharePoint Online, Dropbox, Twilio, Slack, OneDrive, Dynamics CRM, Salesforce, Azure AD, Google Drive, and SQL.
Creately is a visual collaboration platform with the power of a database that wants to help teams get things done and more efficiently.
Why I picked Creately: Creately works on desktop, mobile, browser, and across many operating systems. The platform is based on an infinite smart canvas that lets you connect items and instantly create automations based on your rules.
Creately works with MS Teams to bring your collaborators closer. You can engage with your team through video, collaborating in real time using Creately, and then taking any feedback straight to the process you are working on.
What I probably like the most is that each item within the canvas has a data set attached to it. Basically, information about the item and its relationship to others. However, if you decide to use this item in another workflow, it will remain linked to the data! Plus, this happens regardless of how you are using the item (sticky note, process step, etc.)
Creately Standout Features and Integrations
Features include information sync across the platform, notes, data, and link information on items, a workflow builder, custom databases, task management, real-time collaboration, and OKR alignment tools.
Integrations include 2-way sync with popular apps like Slack, Microsoft Teams, Google Workspace, Jira, and Confluence.
beSlick is a task and process management software that provides a collaborative space where users can create processes.
Why I picked beSlick: This software is more than a process builder. It can help you create consistency by turning processes into checklists that can be used as templates and followed time and time again. Additionally, its digital forms allow you to manage approvals, onboarding processes, purchase requests, and more.
On top of that, beSlick has a reporting module that helps you track how processes are being followed. It will show which tasks have been completed, which are yet to be done, and if there are any tasks overdue.
beSlick Standout Features and Integrations
Features include digital forms, templates, a searchable process library, unlimited guest users, task management, and reporting.
Integrations include over 3,000 apps to which you can connect through Zapier. This will require a paid subscription with that vendor.
Best enterprise workflow software for document routing and tracking
Free demo available
|Pricing upon request||Website|
Best for automating scheduled tasks
14-day free trial
Best enterprise workflow software for creating automated processes
14-day free trial + free plan available
|From $99/month (unlimited users)||Website|
Best for its real-time collaboration features
7-day free trial + free plan available
Best no/low code solution for automating complex enterprise workflows
Free demo available
Best for its numerous ways to extend the software’s capabilities
15-day free trial
Best for its testing simulator
21-day free trial
|From $10/user/month when billed annually||Website|
Best for providing your team with visibility of process changes
30-day free trial
Best for its extensive shape libraries and database management
Free plan available
Best for enterprises looking to monitor how employees follow processes
14-day free trial
Best for its process automation capabilities through Microsoft Power Automate
Best for its version change control repository
Best for its automatic creation of process-related documentation
Best for co-creating while on video conference
- Acquia DAM (Widen)
Best for centralized digital asset management
Best for scaling organizations
Best visual enterprise workflow software
Best for building custom business processes
Best for customization
Best for project and business process dashboards
How I Picked the Best Enterprise Workflow Software
Allow me to explain how I selected the software on this list. It started with a broad search for tools that have diagramming capabilities. Then, I compared features and platform capabilities as I looked for software that could not only map, but automate workflows. After deciding on a list of top choices and popular enterprise workflow software, I narrowed down my options based on the criteria below.
I searched for tools that offered easy-to-understand process builders because it is the basis of the work we want to do. Enterprise workflows can be complex, and we need a tool that helps us easily represent and understand the information.
I looked at the capacity to automate workflows so that the software sends notifications, documents, requests for approvals and signatures without human intervention. By removing dependency on human intervention, we can decrease execution times.
I looked at the ways in which these platforms can expand their capabilities through third-party software integrations. While some have hundreds of pre-built integrations, others have the tools for you to connect your tech stack through custom integrations.
I searched for tools that had straightforward pricing information instead of modular or add-on approaches to pricing. I looked for information on the price per month for monthly billing cycles, as well as free trials, and free version information.
What is an enterprise workflow?
What is enterprise workflow software?
What is enterprise workflow automation?
What is the difference between workflow automation and process automation?
If you are looking to refresh your knowledge of the basics of workflow diagrams, read our guide to workflow diagrams. It explains how to create them and use them to create a shared understanding of goals. You can also learn workflow design from Wes Knight's failed attempt.
Other related lists:
- Enterprise resource management software
- Workflow automation software
- Enterprise project management software
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