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10 Best Enterprise Workflow Software in 2023

Best Enterprise Workflow Software Shortlist

Here’s the shortlist of the best enterprise workflow tools that I’ll cover in this article, with detailed summaries below:

  1. 1. beSlick — Best for enterprises looking to monitor how employees follow processes
  2. 2. Quixy — Best for its testing simulator
  3. 3. Nintex — Best for providing your team with visibility of process changes
  4. 4. Creately — Best for its extensive shape libraries and database management
  5. 5. Qntrl — Best for its numerous ways to extend the software’s capabilities
  6. 6. Microsoft Visio — Best for its process automation capabilities through Microsoft Power Automate
  7. 7. Navvia — Best for its automatic creation of process-related documentation
  8. 8. Decisions — Best for its version change control repository
  9. 9. Miro — Best for co-creating while on video conference
  10. 10. Lucidchart — Best for its real-time collaboration features

If you are a person who admires the level of predictability and standardization that a company like McDonald’s offers to its clients, then enterprise workflow is a topic you should be interested in. Enterprise workflow software is one of the tools behind your delicious Sunday morning drive-in runs that give you pancakes, doughnuts, a burger and ice cream in the same order.

Although there is a workflow that is followed within the store, here we are talking about all the different processes outside of the store that need to be coordinated to bring you a predictable food offering and variety in their menu 24/7. To make this happen, the company needs well-defined workflows that involve several teams, departments, and stakeholders. Enterprise workflow software provides a platform where the company can map these workflows, provide visibility to all stakeholders, monitor execution, and optimize.

The result? Having your local McDonald’s fully stocked and operating efficiently.

How I Selected the Best Enterprise Workflow Software

Allow me to explain how I selected the software on this list. It started with a broad search for tools that have diagramming capabilities. Then, I compared features and platform capabilities as I looked for software that could not only map, but automate workflows. After deciding on a list of top choices and popular enterprise workflow software, I narrowed down my options based on the criteria below.

Process builder

I searched for tools that offered easy-to-understand process builders because it is the basis of the work we want to do. Enterprise workflows can be complex, and we need a tool that helps us easily represent and understand the information.

Automation

I looked at the capacity to automate workflows so that the software sends notifications, documents, requests for approvals and signatures without human intervention. By removing dependency on human intervention, we can decrease execution times.

Software Integrations

I looked at the ways in which these platforms can expand their capabilities through third-party software integrations. While some have hundreds of pre-built integrations, others have the tools for you to connect your tech stack through custom integrations.

Pricing

I searched for tools that had straightforward pricing information instead of modular or add-on approaches to pricing. I looked for information on the price per month for monthly billing cycles, as well as free trials, and free version information.

Overviews Of The 10 Best Enterprise Workflow Software

Here’s a brief description of each enterprise workflow software, along with best use cases, their noteworthy features, and integrations. I’ve also included screenshots to give you a snapshot of their user interface too.

1

beSlick

Best for enterprises looking to monitor how employees follow processes

beSlick is a task and process management software that provides a collaborative space where users can create processes.

Why I picked beSlick: This software is more than a process builder. It can help you create consistency by turning processes into checklists that can be used as templates and followed time and time again. Additionally, its digital forms allow you to manage approvals, onboarding processes, purchase requests, and more.

On top of that, beSlick has a reporting module that helps you track how processes are being followed. It will show which tasks have been completed, which are yet to be done, and if there are any tasks overdue.

beSlick Standout Features and Integrations

Features include digital forms, templates, a searchable process library, unlimited guest users, task management, and reporting.

Integrations include over 3,000 apps to which you can connect through Zapier. This will require a paid subscription with that vendor.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 9

14 days free trial

From $10/user/month.

2

Quixy

Best for its testing simulator

Quixy is a no-code BPM and workflow platform that provides you the tools to model, automate, monitor, and optimize your business processes.

Why I picked Quixy: This platform is built to help you quickly deploy apps using no code. These apps are basically workflow automations that you can build by following a series of steps provided by Quixy. Within the app builder, you can name the project and build forms with custom fields that will help your users submit information, like approvals or feedback. Then, a workflow builder lets you map the process you want to automate and provides a ton of options for you to customize each step.

Finally, you can define business rules, section permissions where you can define user access per field, and a few parameters before publishing. If, however, you would like to preview how your forms look like, you can do so and switch between desktop and mobile views.

Quixy Standout Features and Integrations

Features include a drag-and-drop builder, unlimited workflow steps, workflow automation, configurable reminders, escalation options per step, templates for a quick start, data tables, and an inbuilt simulator.

Integrations are available through out-of-the-box connectors, webhooks, and 3000+ apps through Zapier.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.9 82

21-day free trial

From $10/user/month when billed annually

3

Nintex

Best for providing your team with visibility of process changes

Nintex is a business process mapping software that gives you complete visibility and control over your processes.

Why I picked Nintex: The builder has been recently redesigned to help you spend less time mapping workflows and more on making them efficient. The utility actions panel has all you need to add communication-related steps, logic and flow, operations, and more.

Additionally, the digital forms feature lets you collect information from users, whether that is a customer signing a contract, an employee giving feedback or field workers sharing information. Its mobile Process Manager allows you to collaborate and search for processes from your mobile device, making the information available at any time.

The best part is that all of this collaboration can be tracked, thanks to audit logs that make all your improvement conversations visible.

Nintex Standout Features and Integrations

Features include mobile access to processes, feedback tools, approval and escalation management, notifications, and personalized dashboards.

Integrations include cloud-based apps, ERP, CRM, and content management systems through the platform’s connectors.Out-of-the-box connectors include SharePoint Online, Dropbox, Twilio, Slack, OneDrive, Dynamics CRM, Salesforce, Azure AD, Google Drive, and SQL.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5 1029

30-day free trial

$20,000 /year

4

Creately

Best for its extensive shape libraries and database management

Creately is a visual collaboration platform with the power of a database that wants to help teams get things done and more efficiently.

Why I picked Creately: Creately works on desktop, mobile, browser, and across many operating systems. The platform is based on an infinite smart canvas that lets you connect items and instantly create automations based on your rules.

Creately works with MS Teams to bring your collaborators closer. You can engage with your team through video, collaborating in real time using Creately, and then taking any feedback straight to the process you are working on.

What I probably like the most is that each item within the canvas has a data set attached to it. Basically, information about the item and its relationship to others. However, if you decide to use this item in another workflow, it will remain linked to the data! Plus, this happens regardless of how you are using the item (sticky note, process step, etc.)

Creately Standout Features and Integrations

Features include information sync across the platform, notes, data, and link information on items, a workflow builder, custom databases, task management, real-time collaboration, and OKR alignment tools.

Integrations include 2-way sync with popular apps like Slack, Microsoft Teams, Google Workspace, Jira, and Confluence.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4 229

Free plan with limited features

From $4/user/month

5

Qntrl

Best for its numerous ways to extend the software’s capabilities

Qntrl is a workflow orchestration software that helps you bring visibility, control, and automation to processes like purchasing, onboarding, and marketing.

Why I picked Qntrl: Qntrl gives you granular control over fields, forms, and permissions. It also lets you set business rules that apply across the board. This will let you set, for example, custom notifications every time a high-priority expense is submitted.

Additionally, process transitions will help you control processes that require multiple flows to happen in parallel. The system will automatically make sure that the next step is unlocked once all conditions are met.

Qntrl Standout Features and Integrations

Features include a workflow designer with parallel transitions, and common states, field access privileges, role-based access controls, audit capabilities, built-in reports, and custom notifications through email.

Integrations are available in many ways, there are pre-built connections with popular apps like Slack, Dropbox, and Google Drive, webhooks, extensions that can sync information, and scripting that you can use to build custom functions.

15-day free trial

$8/user/month

6

Microsoft Visio

Best for its process automation capabilities through Microsoft Power Automate

Microsoft Visio is a flowchart maker and diagram software that helps you streamline business processes, documentation, and communication across teams at all levels.

Why I picked MS Visio: Microsoft’s shapes and connectors comply with BPMN 2.0 standards. This top-level software lets you convert Excel files into processes and connect the diagram with the database. Visio will automatically update the diagram with any changes you make to the underlying information.

Additionally, Visio Plan 2 allows you to export your diagrams to Microsoft Power Automate. There, you can build workflow automations in a drag-and-drop, low-code environment.

MS Visio Standout Features and Integrations

Features include co-authoring, comments in real time, collaboration within MS Teams, templates, personalized document stencil collections, auto-save, and diagram creation from Excel files.

Integrations include all the apps that are part of the Microsoft 365 suite.

30-day free trial

From $5/user/month

7

Navvia

Best for its automatic creation of process-related documentation

Navvia is a process design and documentation software. It provides a secure cloud-based platform where employees can come together to create and enhance processes.

Why I picked Navvia: You can create processes from scratch or use one of the available templates. The process builder is intuitive to use, it has drag-and-drop capabilities, and lets you record any information relating to the process and technical requirements in a ‘task details’ section.

Also, Navvia allows you to create process-related documentation quickly by automatically creating contextual process guides for different stakeholders. RACI charts, mind maps, technical requirements, work instructions are just a few examples of what it can create by pulling the information from the information you place in the diagrams you create.

Navvia Standout Features and Integrations

Features include version control, approval workflow, document sharing, assessment projects, templates, customizable dashboards, and reporting.

Integrations include ServiceNow, and an API that allows you to build custom integrations with your current tech stack.

Ask about the one-time onboarding fee, as you will have to pay it when you first get the software.

15-day free trial

From $18,800 /year

8

Decisions

Best for its version change control repository

Decisions is an intelligent automations platform that includes powerful features that will help you build enterprise workflows.

Why I picked Decisions: The Decisions Workflow Manager includes a graphical, no-code interface that makes workflow design feel like a whiteboard session. Additionally, it digitizes every step and action to help you automate your business without custom code. Once you are done, its testing feature will show you real-time error notifications and tools to help you debug any issues.

Its workflow library includes 3,000+ specialized actions and interactions to choose from. And if something is missing, you can use their developer SDK to build your own.

Decisions Standout Features & Integrations

Features include graphical workflows, rule designing, form designer, instructor-led training, unlimited workflow executions, and unlimited API calls.

Integrations include pre-built connections and custom integrations using its API. Custom integrations can be built from scratch using webhooks and databases, or using a no-code wizard.

Free demo available

From $9,900/month

9

Miro

Best for co-creating while on video conference

Miro is an enterprise-grade online collaborative platform that connects your company to increase alignment and spend less time in meetings.

Why I picked Miro: The platform is GDPR compliant, ISO & SOC3 certified, and has advanced user management. It lets you brainstorm, diagram, map, and come together under one roof. Among its collaborative highlights are the use of sticky notes, voting, live reactions and a plethora of shapes that go from basic to shape packs from specific companies.

Working with Miro lets your team have a visual shared language and easy access to templates that can help with flowcharts, BPMN, UML, and complex architecture diagrams.

Miro Standout Features and Integrations

Features include mind mapping, diagramming, agile workflows, templates, keyword-based content search within Miro, privacy controls, board notes, comments, annotations, and live tracking of teammates.

Integrations include over 100 apps from the likes of InVision, Unsplash, Adobe Creative Cloud, OneDrive, Slack, Box, and Zoom. Additionally, you can access thousands more through Zapier.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.8 3414

Freemium plan available

From $8/user/month

10

Lucidchart

Best for its real-time collaboration features

Lucidchart is an intelligent diagramming application that helps your team work together on building workflows.

Why I picked Lucidchart: This is a tool that offers great collaboration features. Mapping process workflows is a team effort in most cases. Lucidchart provides a canvas where everyone can co-create, leave comments, engage in conversations around a specific item, and share their work with as many stakeholders as they need.

Additionally, the platform is CCPA and GDPR compliant and keeps your information secure, using encryption on transfer and rest. The cryptographic keys are protected by Amazon’s Key Management Services.

Lucidchart Standout Features and Integrations

Features include external sharing options, comments, mentions, real-time collaboration, revision history, and data linking.

Integrations include everything from Slack, Google Workspace, Asana, Atlassian, and Office365, to more industry-specific applications like Salesforce, AWS, Azure, and BambooHR. Lucidchart has a free plan available for individual users.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6 1575

Free trial available

From $7.95/user/month

The 10 Best Enterprise Workflow Software Summary

Tool Free Option Price
1
beSlick

Best for enterprises looking to monitor how employees follow processes

14 days free trial

From $10/user/month. Visit Website
2
Quixy

Best for its testing simulator

21-day free trial

From $10/user/month when billed annually Visit Website
3
Nintex

Best for providing your team with visibility of process changes

30-day free trial

$20,000 /year Visit Website
4
Creately

Best for its extensive shape libraries and database management

Free plan with limited features

From $4/user/month Visit Website
5
Qntrl

Best for its numerous ways to extend the software’s capabilities

15-day free trial

$8/user/month Visit Website
6
Microsoft Visio

Best for its process automation capabilities through Microsoft Power Automate

30-day free trial

From $5/user/month Visit Website
7
Navvia

Best for its automatic creation of process-related documentation

15-day free trial

From $18,800 /year Visit Website
8
Decisions

Best for its version change control repository

Free demo available

From $9,900/month Visit Website
9
Miro

Best for co-creating while on video conference

Freemium plan available

From $8/user/month Visit Website
10
Lucidchart

Best for its real-time collaboration features

Free trial available

From $7.95/user/month Visit Website

Other Enterprise Workflow Software

Here are a few more worthwhile options that didn’t make the list.

  1. Integrify

    Best enterprise workflow software for document routing and tracking

  2. Kissflow

    Best visual enterprise workflow software

  3. Process Street

    Best for automating scheduled tasks

  4. ProWorkflow

    Best for project and business process dashboards

  5. Wrike

    Best BPMS for teams of all sizes

  6. monday.com

    Best for customization

  7. Kintone

    Best for building custom business processes

Enterprise Workflow Software FAQs

Find answers to the most common questions around this topic.

What’s Next?

If you are looking to refresh your knowledge of the basics of workflow diagrams, read our guide to workflow diagrams. It explains how to create them and use them to create a shared understanding of goals.

Other content worth going through:

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By Hermann Fink

Hi! I'm Hermann Fink Fuentes, a technology enthusiast and chronic researcher. I've been in project management for over a decade, both as a technical lead for global corporations like Hewlett Packard, and as an entrepreneur. I'm constantly looking for tools that can help improve productivity, boost efficiency, consume as little budget as possible, and help shorten project completion timelines. Join me as I search for the perfect tool and share some content along the journey!

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