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There are seemingly countless enterprise workflow software solutions available, so figuring out which is best for you is tough. You want to enhance efficiency and productivity on a large scale by streamlining workflows but need to figure out which tool is the best fit. I've got you! In this post I make things simple, leveraging my experience managing workflows for large companies and using dozens of different workflow tools to bring you this shortlist of the best enterprise workflow software.

What Is Enterprise Workflow Software?

Enterprise workflow software is a tool that helps businesses manage and automate their regular processes and tasks. It acts like a roadmap for various tasks and activities, guiding them through the different stages of a process, from start to finish. This software typically allows for the creation, execution, and monitoring of workflows within an organization, ensuring that tasks are completed in an orderly and efficient manner.

Enterprise workflow tools streamline operations, improves communication, and enhances overall productivity within a company. It ensures that tasks are assigned to the right people and that they are aware of their responsibilities and deadlines. This leads to more efficient task management, reduces the likelihood of errors, and helps in maintaining consistency in business processes.

Overviews Of The 10 Best Enterprise Workflow Software

Here’s a brief description of each enterprise workflow software, along with best use cases and standout features. Feel free to check out how I picked this software at any time.

Best enterprise workflow software for document routing and tracking

  • Free demo available
  • Pricing upon request
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Rating: 4.4/5

Integrify is a workflow management and automation software that helps you reduce cycle times and increase productivity.

Why I picked Integrify: This software lets you map all your processes with ease. The drag-and-drop builder has user and system-facing items that you can pair up with forms, information sync with external software, and approval workflows. Additionally, a right-click menu gives you customization options for each workflow step.

Once you build out your processes, you can test them to see if it makes sense. If they do, you deploy to the organization and monitor the execution through custom reporting. You can analyze trends, identify bottlenecks, or share specific dashboards with someone else.

Integrify Standout Features and Integrations

Features include a drag-and-drop process builder, form designer, reporting, route documents, multi-tier approval, unlimited audit trails, and customizable service portals.

Integrations can be customized using its rest-based open API and AWS Lambda, where you can connect with external databases and a variety of enterprise systems. 

Best for automating scheduled tasks

  • 14-day free trial
  • From $12.50/user/month
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Rating: 4.6/5

Process Street is an efficient enterprise workflow software that streamlines business processes by helping organizations automate repetitive tasks.

Why I picked Process Street: The software offers an intuitive user interface that makes designing and managing complex workflows easy, allowing teams to move quickly and efficiently through their daily tasks. Its simple drag-and-drop interface allows users to create or modify workflows easily, and its chat feature enables team members to communicate with each other in real time, ensuring everyone stays on the same page.

Process Street includes a reporting and analysis feature that generates reports covering workflows, progress tracking, and bottlenecks or areas for improvement. This provides detailed insights into how workflows are performing, enabling organizations to optimize their processes and achieve their goals. Managers can track progress using visualization tools like dashboards or Gantt charts to navigate existing processes, identify gaps, and make necessary changes.

Process Street’s conditional logic tool allows businesses to add pre-set conditions to their workflows, which they can use to trigger automated tasks or skip stages in the workflow process. Companies can create custom workflows tailored to their needs, enhancing efficiency and automating repetitive tasks.

Process Street Standout Features and Integrations

Features include workflow management and automation tools, task scheduling & tracking, conditional logic, data visualization tools, process reporting, status notifications, and process modeling. Process Street also comes with a comprehensive template library that covers different industries, business departments, and functional areas. This is helpful as your managers won't need to spend time designing their own workflows or ensuring they meet industry standards. 

Integrations are available through a Zapier connection and include cloud storage platforms and project management tools to help organizations synchronize their workflows, collaborate more effectively, and manage all their processes in one place.

Best enterprise workflow software for creating automated processes

  • 14-day free trial + free plan available
  • From $99/month (unlimited users)
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Rating: 4.6/5

Pneumatic Workflow is a workflow management software that you can use to create automated workflows and assign tasks to all of your employees.

Why I picked Pneumatic Workflow: Their software helps teams effectively minimize routine errors, improve communication between teams, and boost productivity. Their workflows can be launched in four ways, namely running the workflow manually, sharing kick-off forms, using external SaaS systems, and using the Pneumatic public API.

Their workflow features include workflow templates, workflow variables, activity highlights, and informative dashboards. Using these features, you can create and automate your workflows to manage your tasks more efficiently.

Pneumatic Workflow Standout Features and Integrations

Features include workflow tools, templates, shareable kick-off forms, conditional logic, a WYSIWYG editor, file versioning, and comment threads to help team members quickly communicate with one another about changes or updates they have made on any given project.

Integrations are available with popular business tools, including Gmail, Google Sheets, Microsoft Teams, Salesforce, Slack, Trello, and Workable.

Best for fast, customizable project management

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually, min 3 seats)
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Rating: 4.7/5

Monday.com is a project management platform designed to cater to the diverse needs of teams across various industries, offering a suite of features including dashboards, integrations, automations, Gantt charts, and Kanban boards.

Why I picked monday.com: I selected this tool because of its user-friendly interface and a high degree of customization, which cater to various project management needs. I judge Monday.com to be particularly effective for fast, customizable project management because it streamlines the process of planning, executing, and monitoring projects, and has garnered positive feedback from its users.

Customization in this platform includes everything from changing the name of a column or state to creating custom fields, defining workflow rules and automating the flow of information within the software. I would finally like to point out that at this level, there are many security features you can expect like permissions by role, 2-factor authentication, SOC II type 2 and HIPAA compliance, data encryption, and panic mode which locks your account if you think your credentials have been compromised.

monday.com Standout Features & Integrations

It offers a range of features, including Gantt charts for planning, project dashboards for monitoring, and workload views for resource allocation. With project templates and custom automations, monday.com facilitates effective project execution, while enterprise-grade security and 24/7 support ensure a reliable and protected environment for managing work.

Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Basecamp, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier. There is also an API you can use to build custom integrations with your current tech stack.

Best for its real-time collaboration features

  • 7-day free trial + free plan available
  • From $7.95/user/month
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Rating: 4.6/5

Lucidchart is an intelligent diagramming application that helps your team work together on building workflows.

Why I picked Lucidchart: This is a tool that offers great collaboration features. Mapping process workflows is a team effort in most cases. Lucidchart provides a canvas where everyone can co-create, leave comments, engage in conversations around a specific item, and share their work with as many stakeholders as they need.

Additionally, the platform is CCPA and GDPR compliant and keeps your information secure, using encryption on transfer and rest. The cryptographic keys are protected by Amazon’s Key Management Services.

Lucidchart Standout Features and Integrations

Features include external sharing options, comments, mentions, real-time collaboration, revision history, and data linking.

Integrations include everything from Slack, Google Workspace, Asana, Atlassian, and Office365, to more industry-specific applications like Salesforce, AWS, Azure, and BambooHR. Lucidchart has a free plan available for individual users.

Best for its numerous ways to extend the software’s capabilities

  • 15-day free trial
  • $8/user/month

Qntrl is a workflow orchestration software that helps you bring visibility, control, and automation to processes like purchasing, onboarding, and marketing.

Why I picked Qntrl: Qntrl gives you granular control over fields, forms, and permissions. It also lets you set business rules that apply across the board. This will let you set, for example, custom notifications every time a high-priority expense is submitted.

Additionally, process transitions will help you control processes that require multiple flows to happen in parallel. The system will automatically make sure that the next step is unlocked once all conditions are met.

Qntrl Standout Features and Integrations

Features include a workflow designer with parallel transitions, and common states, field access privileges, role-based access controls, audit capabilities, built-in reports, and custom notifications through email.

Integrations are available in many ways, there are pre-built connections with popular apps like Slack, Dropbox, and Google Drive, webhooks, extensions that can sync information, and scripting that you can use to build custom functions.

Best for its testing simulator

  • 21-day free trial
  • From $10/user/month when billed annually
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Rating: 4.9/5

Quixy is a no-code BPM and workflow platform that provides you the tools to model, automate, monitor, and optimize your business processes.

Why I picked Quixy: This platform is built to help you quickly deploy apps using no code. These apps are basically workflow automations that you can build by following a series of steps provided by Quixy. Within the app builder, you can name the project and build forms with custom fields that will help your users submit information, like approvals or feedback. Then, a workflow builder lets you map the process you want to automate and provides a ton of options for you to customize each step.

Finally, you can define business rules, section permissions where you can define user access per field, and a few parameters before publishing. If, however, you would like to preview how your forms look like, you can do so and switch between desktop and mobile views.

Quixy Standout Features and Integrations

Features include a drag-and-drop builder, unlimited workflow steps, workflow automation, configurable reminders, escalation options per step, templates for a quick start, data tables, and an inbuilt simulator.

Integrations are available through out-of-the-box connectors, webhooks, and 3000+ apps through Zapier.

Best for providing your team with visibility of process changes

  • 30-day free trial
  • $20,000 /year
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Rating: 4.5/5

Nintex is a business process mapping software that gives you complete visibility and control over your processes.

Why I picked Nintex: The builder has been recently redesigned to help you spend less time mapping workflows and more on making them efficient. The utility actions panel has all you need to add communication-related steps, logic and flow, operations, and more.

Additionally, the digital forms feature lets you collect information from users, whether that is a customer signing a contract, an employee giving feedback or field workers sharing information. Its mobile Process Manager allows you to collaborate and search for processes from your mobile device, making the information available at any time.

The best part is that all of this collaboration can be tracked, thanks to audit logs that make all your improvement conversations visible.

Nintex Standout Features and Integrations

Features include mobile access to processes, feedback tools, approval and escalation management, notifications, and personalized dashboards.

Integrations include cloud-based apps, ERP, CRM, and content management systems through the platform’s connectors.Out-of-the-box connectors include SharePoint Online, Dropbox, Twilio, Slack, OneDrive, Dynamics CRM, Salesforce, Azure AD, Google Drive, and SQL.

Best for its extensive shape libraries and database management

  • Free plan available
  • From $4/user/month
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Rating: 4.4/5

Creately is a visual collaboration platform with the power of a database that wants to help teams get things done and more efficiently.

Why I picked Creately: Creately works on desktop, mobile, browser, and across many operating systems. The platform is based on an infinite smart canvas that lets you connect items and instantly create automations based on your rules.

Creately works with MS Teams to bring your collaborators closer. You can engage with your team through video, collaborating in real time using Creately, and then taking any feedback straight to the process you are working on.

What I probably like the most is that each item within the canvas has a data set attached to it. Basically, information about the item and its relationship to others. However, if you decide to use this item in another workflow, it will remain linked to the data! Plus, this happens regardless of how you are using the item (sticky note, process step, etc.)

Creately Standout Features and Integrations

Features include information sync across the platform, notes, data, and link information on items, a workflow builder, custom databases, task management, real-time collaboration, and OKR alignment tools.

Integrations include 2-way sync with popular apps like Slack, Microsoft Teams, Google Workspace, Jira, and Confluence.

Best for its automatic creation of process-related documentation

  • 15-day free trial
  • From $18,800 /year

Navvia is a process design and documentation software. It provides a secure cloud-based platform where employees can come together to create and enhance processes.

Why I picked Navvia: You can create processes from scratch or use one of the available templates. The process builder is intuitive to use, it has drag-and-drop capabilities, and lets you record any information relating to the process and technical requirements in a ‘task details’ section.

Also, Navvia allows you to create process-related documentation quickly by automatically creating contextual process guides for different stakeholders. RACI charts, mind maps, technical requirements, work instructions are just a few examples of what it can create by pulling the information from the information you place in the diagrams you create.

Navvia Standout Features and Integrations

Features include version control, approval workflow, document sharing, assessment projects, templates, customizable dashboards, and reporting.

Integrations include ServiceNow, and an API that allows you to build custom integrations with your current tech stack.

Ask about the one-time onboarding fee, as you will have to pay it when you first get the software.

The 10 Best Enterprise Workflow Software Comparison Chart

Here is a table where you can compare all the tools we just covered in the overviews.

Tools Price
Integrify Pricing upon request
Process Street From $12.50/user/month
Pneumatic Workflow From $99/month (unlimited users)
monday.com From $8/user/month (billed annually, min 3 seats)
Lucidchart From $7.95/user/month
Qntrl $8/user/month
Quixy From $10/user/month when billed annually
Nintex $20,000 /year
Creately From $4/user/month
Navvia From $18,800 /year
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	Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Enterprise Workflow Software

Here are a few more worthwhile options that didn’t make the list.

  1. Visio

    Best for its process automation capabilities through Microsoft Power Automate

  2. Decisions

    Best for its version change control repository

  3. Miro

    Best for co-creating while on video conference

  4. Acquia DAM (Widen)

    Best for centralized digital asset management

  5. MeisterTask

    Best for secure team collaboration

  6. Kissflow Workflow

    Best no/low code solution for automating complex enterprise workflows

  7. Wrike

    Best for scaling organizations

  8. beSlick

    Best for enterprises looking to monitor how employees follow processes

  9. Kissflow

    Best visual enterprise workflow software

  10. Kintone

    Best for building custom business processes

How I Picked the Best Enterprise Workflow Software

Allow me to explain how I selected the software on this list. It started with a broad search for tools that have diagramming capabilities. Then, I compared features and platform capabilities as I looked for software that could not only map, but automate workflows. After deciding on a list of top choices and popular enterprise workflow software, I narrowed down my options based on the criteria below.

Process builder

I searched for tools that offered easy-to-understand process builders because it is the basis of the work we want to do. Enterprise workflows can be complex, and we need a tool that helps us easily represent and understand the information.

Automation

I looked at the capacity to automate workflows so that the software sends notifications, documents, requests for approvals and signatures without human intervention. By removing dependency on human intervention, we can decrease execution times.

Software Integrations

I looked at the ways in which these platforms can expand their capabilities through third-party software integrations. While some have hundreds of pre-built integrations, others have the tools for you to connect your tech stack through custom integrations.

Pricing

I searched for tools that had straightforward pricing information instead of modular or add-on approaches to pricing. I looked for information on the price per month for monthly billing cycles, as well as free trials, and free version information.

Enterprise Workflow Software FAQs

Find answers to the most common questions around this topic.

What is an enterprise workflow?

Unlike traditional workflows which are a series of steps that sequentially take you to an objective, enterprise workflows have an increased level of complexity. These workflows are a representation of how the enterprise and its different components work together to deliver on business objectives.

What is enterprise workflow software?

Enterprise workflow software is software that allows you to model, monitor, optimize, and measure business processes and workflows.
This software typically includes a process mapping feature such as a drag-and-drop builder, reporting modules, and on occasion, testing features.

What is enterprise workflow automation?

Enterprise workflow automation is a series of rules, application behaviors, and notifications that allow you to create a predictable workflow that can take a team from A to B without human intervention.

Learn more in our guide to workflow automation.

What is the difference between workflow automation and process automation?

It’s mainly a matter of scope. Workflow automation involves making a series of steps work automatically to achieve a specific result. Now, workflow automation can be a subset of process automation. Process automation will look at making some workflows predictable to control the variability of the outcomes to get closer to achieving business objectives.

What’s Next?

If you are looking to refresh your knowledge of the basics of workflow diagrams, read our guide to workflow diagrams. It explains how to create them and use them to create a shared understanding of goals. You can also learn workflow design from Wes Knight's failed attempt.

Other related lists:

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By Galen Low

Galen is a digital project manager with over 10 years of experience shaping and delivering human-centered digital transformation initiatives in government, healthcare, transit, and retail. He is a digital project management nerd, a cultivator of highly collaborative teams, and an impulsive sharer of knowledge. He's also the co-founder of The Digital Project Manager and host of The DPM Podcast.