Skip to main content

There are seemingly countless project tracking solutions available, so figuring out which is best for you is tough. You want to ensure project progress is on target and to monitor tasks, resources, and timelines but you need to figure out which tool is the best fit. I've got you! In this post I make things simple, leveraging my experience managing big, complex projects, and using dozens of different PM tools to bring you this shortlist of the best project tracking software.

Why Trust Our Project Tracking Software Reviews

We’ve been testing and reviewing project tracking software since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software.

We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different Project Management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our project tracking software review methodology.

Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

How To Choose Project Tracking Software

With so many different project tracking software solutions available, it can be challenging to make decisions on what project tracking software is going to be the best fit for your needs.

As you're shortlisting, trialing and selecting project tracking software consider:

  • What you want to use it to do - Start by identifying the project tracking feature gap you're trying to fill to clarify the features and functionality the project tracking software needs to provide.
  • Who will need to use it - To evaluate cost and requirements, consider who will be using the software and how many licenses you'll need. You'll need to evaluate if it'll just be your team or the whole organization that will require access. When that's clear, it's worth considering if you're prioritizing ease of use for all, or speed for your project tracking power users.
  • What other tools it needs to work with - Clarify what tools you're replacing, what tools are staying, and the tools you'll need to integrate with, such as accounting, CRM or HR software. You'll need to decide if the tools will need to integrate together, or alternatively, if you can replace multiple tools with one consolidated project tracking software.
  • What outcomes are important - Consider the result that the software needs to deliver to be considered a success. Consider what capability you want to gain, or what you want to improve, and how you will be measuring success. For example, an outcome could be the ability to get greater visibility into performance. You could compare project tracking features until you’re blue in the face but if you aren’t thinking about the outcomes you want to drive, you could be wasting a lot of valuable time.
  • How it would work within your organization - Consider the software selection alongside your workflows and delivery methodology. Evaluate what's working well, and the areas that are causing issues that need to be addressed. Remember every business is different — don’t assume that because a tool is popular that it'll work in your organization.

Best Project Tracking Software Reviews

Here are the detailed overviews of each tool, highlighting why I picked them, their pricing information and a screenshot that will show you how the tool looks like.

1

Kantata

Best for project management with real-time tracking and collaboration features

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1
716 reviews

Free demo

Pricing upon request

Kantata is a SaaS product that's designed to help you keep track of your projects. It's not just a simple task manager, but a comprehensive tool that allows you to plan, track, and manage your projects from start to finish.

Why I picked Kantata: I chose this platform because it's designed for businesses of all sizes. So whether you're a solo entrepreneur or a part of a large corporation, Kantata can cater to your needs. It's also great for teams, as it promotes collaboration and communication, which makes project management a whole lot easier in my opinion.

One of the standout features for me is the Gantt chart. It's a visual timeline that shows you the progress of your project, and it's easy to understand and use. It also has a task management feature that allows you to assign tasks to team members, set deadlines, and track progress. Plus, I like that it has a time tracking feature that helps you keep track of how much time you're spending on each task.

Kantata Standout Features & Integrations

Features include built-in reports, custom reporting and trend analysis, resource management features like real-time utilization, resource forecasting and capacity management, and accounting tools like project costing, budget management, and invoicing.

Integrations include pre-built integrations with tools like Expensify, G Suite, Netsuite, Jira, Hubspot, Xero, Salesforce, Slack, Concur, Qualtrics, Dynamics 365, and Quickbooks. They also provide an integration platform called M-Bridge to help you build your own integrations.

2

ClickTime

Best for time tracking & project management

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3
157 reviews

14-day free trial

From $10/user/month

ClickTime is a comprehensive project time tracking system that helps organizations effectively manage their resources and achieve smarter time management.

Why I picked ClickTime: This project scheduling software offers features to help businesses effectively manage their projects and schedules, making it a great choice for my list. I chose it because it allows users to create and manage project schedules, assign tasks to team members, and track progress in real-time. It emphasizes accuracy in time logging and provides features such as automated timesheet reminders and completion dashboards to ensure timely and accurate time tracking.

I also appreciate that the software enables you to monitor a project’s profit, costs, and billings as teams work against a budget in real-time. The ability to visualize project metrics at-a-glance helps teams predict profitability and monitor project performance in one place.

ClickTime Standout Features & Integrations

Features include time-off management, reporting and business intelligence, resource management, milestone tracking, and expense tracking. Teams can also visualize the lifetime profitability metrics for a single project or across all projects for a client. 

Integrations include Sage, NetSuite, QuickBooks, Jira, BambooHR, HiBob, ADP, Zenefits, Salesforce, HubSpot, Zoho, Box, Google Drive, Slack, and ClickUp. ClickTime also boasts an award-winning API that makes any connection possible.

3

Polaris PSA By Replicon

Best project tracking software for managing large or growing project portfolios

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3
699 reviews

14-day free trial

From $6-29/month

Polaris PSA is an advanced Professional Services Automation (PSA) software designed to elevate project management for service-based businesses. With its AI-driven resource allocation, real-time project monitoring, predictive analytics, and customizable reporting, Polaris PSA empowers organizations to optimize resource utilization, make data-driven decisions, and enhance project success rates, ultimately streamlining operations and improving profitability.

Why I Picked Polaris PSA: Polaris PSA sets itself apart from competitors by offering an advanced AI-driven resource forecasting feature. The platform's AI algorithms analyze historical project data, resource availability, and skill sets to predict future resource needs accurately. This proactive approach enables businesses to plan ahead, ensure the right resources are available at the right time, and avoid resource bottlenecks, resulting in optimized project schedules and increased operational efficiency.

A pro tip for working with Polaris PSA is to leverage its customizable reporting and data visualization features to gain deeper insights into your projects and resources. Beyond the standard reports, explore the platform's capabilities to create tailored reports that align with your specific business needs and KPIs.

Polaris PSA Standout Features & Integrations 

Features are dependent on what plan you choose and may include time tracking, project tracking, expenses, PTO; and/or workforce management, labor compliance, attendance, time off; and/or professional service automation and project portfolio management. 

Integrations include SAP, ADP, Salesforce, Quickbooks, Atlassian, Microsoft Dynamics, Sage, Servicenow, Zero, Zoom, Outlook Calendar, Microsoft Teams, Microsoft Azure DevOps, Google Meet, Google Calendar, and other popular business software. 

For project time tracking, you're subscription fee will start at $12/month. To access the PSA components of the software, you'll need to subscribe to their PSA/PM plan at $29/month.

4

Wrike

Best for its focus on team collaboration and reporting

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2
2545 reviews

Free plan available

From $9.80/user/month

Wrike is a cloud-based project management software that helps teams organize their workflow, collaborate on different projects, and track their work.

Why I picked Wrike: This software comes with adaptable templates, so it’s easy to create and populate new projects. I chose it because you can customize your tasks and assign them statuses to let your team know what to prioritize. I also love that you can design and assign work schedules, and set due dates for individual tasks.

Wrike helps you track your team’s work with tasks lists, Kanban charts, or Gantt charts. Additionally, it helps you track your team's time by offering both a manual and semi-automatic way of tracking time. All of this information can later be reviewed through custom reporting to extract insights, which I found to be super helpful.

Wrike Standout Features & Integrations

Features include pre-built templates, custom request forms, interactive Gantt charts, visual proofing, workflow automations, time tracking, project portfolio management, and dashboards.

Integrations include over 400 pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

5

Bubble PPM

Best for Stage and Gate project management

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6
15 reviews

14-day free trial

From $17/user/month

Bubble PPM is a scalable, highly configurable platform designed for mid- to large size companies looking to improve project tracking and successful delivery of portfolio strategy.

Why I picked Bubble PPM: The Bubble platform is an intuitive PPM Software that’s designed with its end-users in mind. I chose it because it provides a range of customizable dashboards, reports, and tools to support portfolio-oriented company leaders and project delivery teams. I also like that the system offers a range of out-of-the-box tools based on best practices from their many years as a specialist consultancy, so that teams can hit the ground running. 

By leveraging a modular and permissions-based platform, the software is easily tailored to current organizational needs. But it can also grow and evolve as the company's needs change, which I appreciate for scalability. Bubble makes it easy for users to see the whole picture or just the views and slices of data that are relevant for their role. I also noticed its in-built notifications help to ensure that users are getting the right Information at the right time, to work proactively and mitigate risks.

Bubble PPM Standout Features & Integrations

Features include analytics, budgeting, dashboards, external integrations, password & access management, time management, reporting & compliance, risk assessment, form builder, API access, data import/export, email integration, project management, task scheduling/tracking, resource management, process reporting, notifications, expense tracking, Gantt chart, notifications, database, collaboration support, audit management, process modeling, and workflow management.

Integrations include over 400 native integrations with apps like SAP, JIRA, Confluence, MS Teams, Slack, Salesforce, Hubspot, Sailpoint, Power BI, and SSO/MFA. Plus, you can build your own integrations with their powerful API.

6

Productive

Best for boosting agency utilization

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
28 reviews

14-day free trial

From $11/user/month

Productive is an all-in-one agency management tool, providing features that cover project management, time tracking, budgeting, resource planning, sales tracking, and billing. It is aimed at professional service businesses and agencies that require a centralized system to manage various aspects of their operations. 

Why I picked Productive: Productive's project tracking software is designed to assist agencies and professional service businesses in managing their projects effectively. It provides a centralized system for budgeting, resource planning, and reporting, which are crucial for tracking project costs and performance. The project management feature allows for the organization of tasks, setting deadlines, and real-time collaboration among team members. 

Time tracking can also record work hours, which is essential for billing and productivity analysis. The platform additionally offers different views, such as Gantt, list, and table views, to visualize project timelines and deliverables. A workload view is available to monitor the allocation of team members and their availability.

Productive Standout Features & Integrations

Features include billing and invoices based on tracked time and expenses, document collaboration features, reporting features that provide insights into project profitability, team utilization, and overall company performance, and a sales pipeline that can track leads, proposals, and deals.

Integrations include Jira, HubSpot, Xero, Google Calendar, Exact, Slack, QuickBooks, Fortnox, Microsoft Outlook, and Uptime.

7

Zoho Projects

Best project tracking software for easy reporting & analytics

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2
286 reviews

Free trial available

From $5/user/month

Zoho Projects is a powerful project tracker that offers easy-to-use built-in tools for issue tracking, time tracking, and project reporting. As a project tracking solution, Zoho Projects delivers all kinds of information. This includes project progress, budget status, resource capacity, and any potential project issues.

Why I Picked Zoho Projects: Some of the key features of this software that made me choose it for my list are the well-rounded project visibility and reporting capabilities. In my opinion, a good project tracker ensures complete visibility into every aspect of the project, especially when it comes to performance and progress. The built-in project reporting is responsible for providing managers with all the information they need regarding their open and closed tasks, expenses, and the overall performance of their project.

Automated invoicing is another feature that made me want to include this platform. Project managers and stakeholders can easily bill their clients for time and materials that are recorded in the timesheets module, which I found to be super helpful. The system will auto-generate invoices with all the logged activity data from the entire team that worked on the project.

Zoho Projects Standout Features & Integrations

Features include roadmapping, project management, reporting & analytics, task scheduling/tracking, customer management, prioritization, and notifications.

Integrations include Microsoft Office 365, Microsoft Teams, Google Drive, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported. Being part of the Zoho ecosystem allows you to connect to several of Zoho’s own services for Sales, Marketing, CRM, customer service, and more.

8

Runn

Best for it integrated time-tracking, variance reporting, and financial forecasting

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
3.7
42 reviews

Free trial + free version available

From $10 /person managed/month

Runn is a project management software with time-tracking and financial forecasting capabilities. The platform gives you a bird’s-eye view of your team’s availability, workload, and capacity, helping them plan accordingly.

Why I picked Runn: Scheduling in this platform is easy and intuitive, which is one of the main reasons why I chose it for my list. You simply drag and drop to create project phases and allocations. Additionally, you can create project milestones, project notes and add time off. I also like that you can change between monthly, quarterly and 6-month views to plan for the short and long term. And if you don’t have the right person at the right time, you can use placeholders to define the requirements for the project.

One of the things I really appreciate about this software is that it enables you to track a project’s financials with ease. You can see a project’s profitability at a glance, compare its scheduled hours versus its worked hours, and schedule future work according to your budget.

Runn Standout Features & Integrations

Features include resource scheduling, project planning, capacity management, project forecasting, resource management, timesheets, and reporting.

Integrations include Clockify, Harvest, and WorkflowMax. The software’s REST API enables you to integrate it with other services.

The free version offers the same features as the paid version for up to five users.

9

Visor

Best for customizable data visualization

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
5
3 reviews

Free plan available

From $9/user/month

Visor is a project tracking tool designed to offer a streamlined approach to managing projects, prioritizing a user-friendly experience with just enough guidance to empower teams. It simplifies complex data into actionable insights, making it a reliable partner for project management.

Why I picked Visor: Visor provides a workspace where users can integrate data from various SaaS applications, including project management tools like Jira. This helps users by offering a unified view of project data, which can be customized into spreadsheets, Gantt charts, and roadmaps, allowing for real-time tracking of project progress and tasks. Visor's bi-directional sync also ensures that any updates made within Visor are automatically reflected in the connected applications, and vice versa, maintaining data consistency and accuracy.

The tool also supports secure collaboration, as users can set permissions for who can view or edit project information. This functionality aids in maintaining an organized and up-to-date overview of project milestones, deadlines, and responsibilities, which is critical for project tracking.

Visor Standout Features & Integrations

Features include custom views for different audiences, connected spreadsheets, secure sharing, a drag-and-drop interface, custom views and fields, colors and conditional formatting, and an advanced JQL importer.

Integrations include Slack, Trello, Asana, Jira, GitHub, GitLab, Microsoft Teams, Zoom, Google Calendar, and Dropbox.

10

Miro

Best for flexible end-to-end project management

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.8
3415 reviews

Free plan available

From $10/user/month

Miro is a cloud-based collaborative whiteboard platform that promotes visual collaboration, remote teamwork, and creative problem-solving. Its versatile framework allows teams to create entirely unique workflows based on what works best for them. However, it also offers numerous pre-built templates for teams that require more structure.

Why I picked Miro: Miro made it onto my list because it offers an expansive canvas that allows users to brainstorm and create workflows without limitations. I like how flexible this software is—users can zoom in and out, pan across the canvas, and freely arrange elements to build and structure their content. As a result, your team can create and iterate on project management workflows throughout the length of the project all in one large document.

I also appreciate that it offers time tracking capabilities that can help your teams monitor and analyze the time spent on projects or specific tasks. In my opinion, this feature can be useful for tracking productivity, estimating project timelines, or identifying areas for improvement. Additionally, Miro provides activity logs that record changes made to boards, allowing you to review the history of board edits and contributions.

Miro Standout Features & Integrations

Features include pre-built templates, including for mind maps, user story maps, and Kanban boards, commenting and @mentioning features, video conferencing and screensharing, and cross-device synchronization.

Integrations include Dropbox, Slack, Jira, Confluence, Atlassian, GitHub, Microsoft Teams, Trello, Unsplash, and Google Drive.

Other Project Tracking Software

Here are a few more tools that did not make it to the top 10, but are good options for you to review.

  1. Freedcamp

    Best project tracking software for small teams

  2. Teamwork.com

    Flexible project management solution for delivering projects with time tracking tools built-in

  3. Hubstaff

    Best for managing remote & field teams

  4. Adobe Workfront

    Best enterprise project tracking with automated workflows

  5. FunctionFox

    Best for creative professionals with project scope tracking and analysis

  6. Projectworks

    Best for its robust reporting features

  7. GoodDay

    Best integrated work management platform with an Action Required tracker

  8. OpenProject

    Best open source project tracking software

  9. ClickUp

    Best project tracking through multiple views

  10. monday.com

    Best project tracking through customized workflows

  11. Rocketlane

    Best client portals for project insight sharing

  12. Nifty

    Best project tracking software for tracking actual vs. planned progress

  13. Kintone

    Best for building custom project workflows

If you still haven't found what you're looking for here, check out these other project management tool reviews we've curated for you:

Selection Criteria For Project Tracking Software

This selection criteria requires a deep understanding of key functionalities that essentially enable project management teams to monitor tasks, assess progress, and achieve the set deliverables. Through extensive use and analysis of various tools and software, the selection process is influenced by defined percentages aimed at addressing distinct software buyer needs.

Core Project Tracking Software Functionality (25% of final scoring): Common features for project tracking software typically include task and milestone tracking, time logging, reporting and analytics, project budgeting, document and resource management, risk and issue tracking, workflow automation, team collaboration, and calendar/Gantt chart integration.

To be included in my list of the best project tracking software, the solution had to support the ability to fulfill common use cases, which include:

  • Task and Milestone Management
  • Time Tracking and Scheduling
  • Collaborative Workspace Functionality
  • Reporting and Analytics Capability
  • Effective Budget and Resource Management

Additional Standout Features (25% of final scoring): Unique attributes that the tool is adding to amplify the benefits or coverage of what it can do. For instance, a software that leverages AI for workflow automation creates a distinguishing factor. Other examples include gamification attributes for team engagement or advanced predictive analytics.

Usability (10% of final scoring): Crucial evaluation elements include user-friendly interface, navigability, and quick-access to core functions. This extends to tools facilitating drag-and-drop function for project scheduling and workflow setup, or dashboards that enable quick glimpse over project health status.

Onboarding (10% of final scoring): The focus here is on how seamless the transition into the software is. Items factoring in include the availability of comprehensive guides or tutorials, interactive product tours, pre-designed templates, training webinars and chatbot guidance for quick queries.

Customer Support (10% of final scoring): The responsiveness and effectiveness of the support team, 24/7 availability, dedicated account manager services (commonly found in enterprise plans), multilingual support, and multiple communication channels form the key evaluation criteria.

Value For Money (10% of final scoring): This criterion analyzes whether the software pricing offers a good balance between its features and cost, availability of tiered plans, flexible licensing and scaling costs, and whether there is a free trial or demo for assessing the software.

Customer Reviews (10% of final scoring): This criterion primarily looks at user experiences, ease of use, reliability, and software responsiveness. All tools are the best according to their websites. However, users help identify the real gaps in performance and functionality.

Here’s a sneak peek into some of the "must-know" trends of 2024:

  1. AI and Machine Learning Integration: Artificial intelligence has moved from a mere concept to becoming a significant component of project tracking software. This trend has driven automation to new heights, streamlining tasks such as smart scheduling, predictive analytics, and risk assessment, creating a seamless interaction between project collaterals.
  2. Advanced Blockchain Applications for Security: The incorporation and adoption of blockchain technology in project tracking software is a notable trend. Blockchain enhances project security and data integrity, offering tamper-proof project records and secure financial transactions. This increases transparency and accountability throughout the project lifecycle​.
  3. Automated Time Tracking: Project tracking software solutions are increasingly offering automated time tracking tools to ensure time tracking compliance from their teams. They provide real-time insights on team workloads, enhance project efficiency, and contribute to accurate project budgeting and resource management.

What Is Project Tracking Software?

Project tracking software is a specialized tool that helps you monitor and manage the progress of tasks, activities, and milestones within a project. It typically includes features such as task assignment, dependency identification, resource allocation, real-time progress tracking, milestone management, and reporting tools.

Project tracking software is an essential component of effective project management as it tool allows project managers to monitor the status of individual tasks and the overall project timeline.

Features of Project Tracking Software

Project tracking software plays an important role in delivering successful projects on time and within budget while effectively managing team productivity. Here are the most important features to look for:

  1. Task Management: Allows creating, assigning, and tracking tasks. Effective task management ensures clear assignment of responsibilities, tracks progress, and keeps the team aligned towards project goals.
  2. Gantt Charts: Visualizes project timelines and dependencies. Gantt charts provide a comprehensive overview of project schedules, critical milestones, and task dependencies, enabling effective timeline management and resource planning.
  3. Reporting and Analytics: Generates customizable reports and provides project performance analytics. Detailed reporting and analytics offer insights into project progress, identify bottlenecks, and support data-driven decision-making to enhance project outcomes.
  4. Budget Tracking: Monitors project expenses and budget allocations. Continuous budget tracking enables proactive cost management, identifies potential budget overruns, and facilitates timely adjustments to keep projects within budget constraints.
  5. Mobile Accessibility: Enables access to project data and updates on mobile devices. Mobile accessibility ensures real-time access to project information, facilitates quick decision-making, and allows team members to stay productive even while on the go.

Benefits Of Project Tracking Software

There's plenty of value you can get from adopting a project tracking tool. Here are five benefits:

  1. Improved Project Visibility: Provides clear insight into project progress and status. Enhanced project visibility enables project managers to identify bottlenecks, address issues promptly, and ensure projects stay on track, fostering accountability and transparency within the team.
  2. Efficient Resource Allocation: Facilitates optimal allocation of resources such as time, budget, and manpower. By efficiently managing resources, project tracking software helps maximize productivity, minimize wastage, and ensure resources are utilized effectively, leading to cost savings and improved project outcomes.
  3. Enhanced Collaboration: Promotes seamless collaboration among team members and stakeholders. With features like real-time updates, task assignments, and communication tools, project tracking software fosters collaboration, encourages knowledge sharing, and improves overall team cohesion, leading to increased productivity and faster project delivery.
  4. Better Decision-Making: Provides data-driven insights for informed decision-making. Through detailed reporting, analytics, and visualizations, project tracking software empowers project managers to make informed decisions, mitigate risks, and optimize project strategies, resulting in more successful project outcomes and improved business performance.
  5. Increased Client Satisfaction: Enables timely delivery of high-quality projects, leading to satisfied clients. By ensuring projects are delivered on time, within budget, and meet client expectations, project tracking software enhances client satisfaction, fosters long-term relationships, and strengthens the organization's reputation in the market.

Costs & Pricing For Project Tracking Software

I've conducted research on the plan and pricing options available for project tracking software to provide insights for potential buyers who may be new to this software category. Project tracking software offers various pricing plans tailored to meet the needs of different businesses and teams, with features ranging from basic task tracking to advanced project management functionalities.

Plan Comparison Table For Project Tracking Software

Plan NamePrice (per user/month)Features
Free$0Basic task tracking, limited users and projects, basic reporting
Basic$10 - $20Task tracking, simple reporting, basic integrations, limited users and projects
Standard$20 - $50Advanced task tracking, time tracking, reporting and analytics, integrations, multiple users/projects
Premium$50 - $100Advanced project management features, resource management, advanced reporting, unlimited users/projects

Prices for project tracking software can vary depending on the provider and the specific features included in each plan. Generally, the free plan offers basic functionalities with limited users and projects, making it suitable for small teams or individuals. As the pricing tiers increase, users can expect access to more advanced features such as time tracking, reporting and analytics, integrations with other tools, and support for larger teams and projects.

Project Tracking Software FAQs

Find the answers to common questions about this topic.

What does project tracking software do?

Project tracking software does exactly what it sounds like: it tracks the various status indicators across your project. Common items that require tracking are time and budget tracking but project tracking software could cover many different areas of any project.

A common way to track a project is by looking at the timeline or Gantt chart project views. These quickly provide information on task progress, dependencies, and deliverables. And because it’s so common, tools normally have project templates that can help you build your projects faster.

However, the most common way to track projects is using dashboards. These customizable views can give you a glimpse of different project dimensions. For example, you can see the tasks that are currently active, who’s working on them and how those are moving the needle in your projects. Then, you can look at project financials and how it compares to your planned costs. Finally, you are able to configure some sort of color-coded views to see what needs attention.

Overall, the visibility you get from a project tracking software can help you increase the productivity of your team.

What’s the difference between project and issue tracking?

Issue tracking is common among customer support teams and development teams alike. Issue tracking focuses on having lists of issues that need to be solved. Then, they are labeled based on how critical they are to the project. Think of checklists where each item is more important than the one that follows it.

Project tracking covers all elements of the project, including time tracking, progress tracking, resource tracking, and issue tracking. Project tracking covers a myriad of data areas, whereas issue tracking focuses on one type of tracking: just issues, bugs, problems, etc.

Keep in mind that a complex project might require both—and that’s okay!

Which features should I look for when selecting project tracking software?

What project management features are we looking for when we select project tracking software?

  • To-do Lists – Every basic project management platform for project tracking should have some sort of to-do list system to track progress on project tasks.
  • Objectives and Targets – Is it easy to set, change, and customize objectives for progress tracking so that you see future goals and how close (or far) you are from them?
  • Resource TrackingResource management is an important component of project management. Can the tool gather data about resources going in and out of the project and make projections accordingly? See if the tool supports unlimited users or a defined number of them.
  • Time Tracking – Time management that can track time according to tasks, projects, subtasks, team members, billable hours, etc. Even in a simple project, knowing how much time is spent on tasks can be a life saver whenever there is push back from the client.
  • Financial Management – Invoicing features, expense tracking, budget dashboards.
  • Customizable Alerts – Can alerts be customized to warn of overages in tracking initiatives and can they be deployed across platforms, like email, desktop, and mobile app notifications?
  • Reporting – Can the tool produce accessible and actionable reports? See if you can automate sending reports and the kind of custom fields that you can use for them.
  • User Permissions – Different users should have different levels of access to data on the platform, and I’m looking for a tool that accommodates this need.
  • Roadmaps – It will help you clearly visualize your project from start to finish in order to set up project tracking deadlines, metrics, and dependencies that make sense.

Is there any free project tracking software?

Yes! Budget-conscious teams and small teams rejoice. Like many project management tools, there are free and freemium options for you to choose from. Check out this list of free project management apps.

What are the types of tracking software?

There are plenty of elements of a job or project that you might need to track. Here are some examples of tracking software that you might encounter:

How do I use project tracking in software engineering?

Software development comes with its share of project tracking needs. Project scheduling and tracking in software engineering are particularly useful to make sure the project stays on track and on budget. As a software engineer, you need some type of tracking and team collaboration tool to ensure your project team doesn’t miss deadlines or bug tracking to keep a record of any issues that need to be addressed before launch.

What is Earned Value Management?

Earned Value Management (EVM) is a quantitative project tracking method that focuses on tracking project performance in terms of cost and schedule. It involves the use of key metrics, including the Earned Value (EV), Planned Value (PV), and Actual Cost (AC), to assess the project’s health.

EVM allows project managers to compare the planned progress and cost against the actual progress and cost, providing insights into project variances and performance. It is commonly used in complex projects, especially in industries like construction and engineering, defense, and aerospace.

project tracking software logos list

What's Next?

Speaking of project tracking, I thought you might find it useful to learn how to control a few more project-related topics. You can learn about project budgets, how to create a RACI chart and even get started with project portfolio management.

Related tool lists:

If you haven't already, subscribe to the Insider Membership Newsletter, where you can get weekly PM-related information, tips, and tricks in your inbox.

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. I'm a Certified Scrum Master, PRINCE2 Practitioner and productivity nut!