23 Best Project Tracking Software To Stay On Schedule In 2025
10 Best Project Tracking Software Shortlist
Here's my pick of the 10 best software from the 23 tools reviewed.
Get free help from our project management software advisors to find your match.
Keeping projects on track is no small task. Deadlines, shifting priorities, and roadblocks can leave your team feeling like they’re always playing catch-up. Thankfully, project tracking software can help you stay organized and feel in-control. These tools go beyond just digital to-do lists—they provide a clear view of tasks, timelines, and progress.
In this article, I’ll share my top picks for the best project tracking tools. After independently testing and reviewing each option, I’ve focused on tools that solve common challenges like missed deadlines and communication gaps. Here, you can survey your options and pick the best tool for you.
Why Trust Our Project Tracking Software Reviews
We’ve been testing and reviewing project tracking software since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software.
We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different Project Management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our project tracking software review methodology.
The Best Project Tracking Software Comparison Chart
Here is a table you can use to compare the tools we just covered in the overviews.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 |  Accelo The project management dashboard in Accelo provides a comprehensive view of project tasks and timelines. | Best for contextual project visibility | Free demo available | Available upon request | Website |
| 2 |  Kantata Kantata is great for large enterprises with a lot of digital resources. | Best for resource management | Not available | Pricing upon request | Website |
| 3 |  Wrike Track projects using task lists, Gantt charts, and Kanban charts to plot dependencies, subtasks, assignees, due dates, and milestones. | Best for custom workflows | Freemium version available | From $10/user/month (min of 2 seats) | Website |
| 4 |  monday.com Organize tasks based on their statuses and priorities. | Best for visual project planning | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website |
| 5 |  Polaris PSA By Replicon Polaris PSA helps you allocate and schedule project resources, ensuring optimal utilization of skills, availability, and workloads. | Best for professional service automation | 14-day free trial | From $6-29/month | Website |
| 6 |  Celoxis Celoxis allows you to track custom metrics with fully customizable portfolio dashboards. | Best for tracking dependencies and risks | 14-day free trial + free demo available | From $25/user/month (billed annually) | Website |
| 7 |  Scoro Track projects and individual tasks with Scoro's platform. | Best for project-wide visibility | 14-day free trial + free demo available | From $26/user/month (billed annually) | Website |
| 8 |  Bonsai Agency Software Bonsai provides a centralized place to view tasks, multiple projects, and budgets. | Best for end-to-end agency tracking | Free trial available | From $9/user/month (billed annually) | Website |
| 9 |  Bubble PPM At the portfolio level, chart-based or Gantt-based timeline views give an overview of project progress and risk, among other key indicators. | Best for portfolio management | 14-day free trial | From $17/user/month | Website |
| 10 |  ReptonPOD ReptonPOD allows users to manage a wide range of project functions, from requirements to planning. | Best for structured phase progression | 30-day free trial | From $31/user/month (billed annually) | Website |
How To Choose Project Tracking Software
With so many different project tracking software solutions available, it can be challenging to make decisions on what project tracking software is going to be the best fit for your needs.
As you're shortlisting, trialing and selecting project tracking software consider:
- What you want to use it to do - Start by identifying the project tracking feature gap you're trying to fill to clarify the features and functionality the project tracking software needs to provide.
- Who will need to use it - To evaluate cost and requirements, consider who will be using the software and how many licenses you'll need. You'll need to evaluate if it'll just be your team or the whole organization that will require access. Additionally, consider your team's technology adoption capacity:
A good project management tool is flexible enough to handle different kinds of projects but still user-friendly enough for teams that might not be very tech-savvy. It’s about finding that balance.
- When that's clear, it's worth considering if you're prioritizing ease of use for all, or speed for your project tracking power users.
- What other tools it needs to work with - Clarify what tools you're replacing, what tools are staying, and the tools you'll need to integrate with, such as accounting, CRM or HR software. You'll need to decide if the tools will need to integrate together, or alternatively, if you can replace multiple tools with one consolidated project tracking software.
- What outcomes are important - Consider the result that the software needs to deliver to be considered a success. Consider what capability you want to gain, or what you want to improve, and how you will be measuring success. For example, an outcome could be the ability to get greater visibility into performance. You could compare project tracking features until you’re blue in the face but if you aren’t thinking about the outcomes you want to drive, you could be wasting a lot of valuable time.
- How it would work within your organization - Consider the software selection alongside your workflows and delivery methodology. Evaluate what's working well, and the areas that are causing issues that need to be addressed. Remember every business is different — don’t assume that because a tool is popular that it'll work in your organization.
-
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best Project Tracking Software Reviews
Here are the detailed overviews of each tool, highlighting why I picked them, their pricing information and a screenshot that will show you how the tool looks like.
Accelo is a project management and professional services automation tool designed to help professional service businesses manage client work from start to finish. It combines project planning, tracking, and collaboration features to keep your team organized and projects on schedule. With Accelo, you can oversee your projects, time, expenses, tasks, and materials all in one place.
Why I picked Accelo: Accelo's project planning tools let you create detailed project plans with timelines and milestones, making it easier to keep your team on track. The drag-and-drop Gantt charts simplify scheduling and adjustments, so you can respond to changes without disrupting your workflow. This visual approach helps your team understand project timelines and dependencies in context, improving overall efficiency.
Another feature is Accelo's time tracking and budget management. Your team can log billable and non-billable hours directly within the platform, ensuring accurate invoicing and a clear view of project costs. Real-time budget tracking helps you monitor expenses and stay within financial limits, which is essential for project profitability.
Accelo Standout Features & Integrations
Features include client work tracking that seamlessly integrates project, time, and expense management into a unified view, providing unmatched visibility into service delivery. The platform's automated client communication tracking also captures and organizes emails, meetings, and notes across projects to ensure a complete record of client interactions.
Integrations include Google Workspace, Microsoft 365, Microsoft Exchange & Microsoft Outlook, Xero, QuickBooks Online, HubSpot, Mailchimp, Salesforce, Stripe, PayPal, Jira, Continuum, Zendesk, Practice Ignition, Google Analytics, and others.
Kantata is a SaaS product that's designed to help you keep track of your projects. It's not just a simple task manager, but a comprehensive tool that allows you to plan, track, and manage your projects from start to finish.
Why I picked Kantata: I chose this platform because it's designed for businesses of all sizes. So whether you're a solo entrepreneur or a part of a large corporation, Kantata can cater to your needs. It's also great for teams, as it promotes collaboration and communication, which makes project management a whole lot easier in my opinion.
One of the standout features for me is the Gantt chart. It's a visual timeline that shows you the progress of your project, and it's easy to understand and use. It also has a task management feature that allows you to assign tasks to team members, set deadlines, and track progress. Plus, I like that it has a time tracking feature that helps you keep track of how much time you're spending on each task.
Kantata Standout Features & Integrations
Features include built-in trend analysis features that provide actionable insights into project performance over time to help managers identify patterns and improve decision-making. Additionally, Kantata’s integration platform, M-Bridge, enables businesses to create custom integrations tailored to their unique workflows.
Integrations include pre-built integrations with tools like Expensify, G Suite, Netsuite, Jira, Hubspot, Xero, Salesforce, Slack, Concur, Qualtrics, Dynamics 365, and Quickbooks. They also provide an integration platform called M-Bridge to help you build your own integrations.
Wrike is a cloud-based project management software that helps teams organize their workflow, collaborate on different projects, and track their work.
Why I picked Wrike: This software comes with adaptable templates, so it’s easy to create and populate new projects. I chose it because you can customize your tasks and assign them statuses to let your team know what to prioritize. I also love that you can design and assign work schedules, and set due dates for individual tasks.
Wrike helps you track your team’s work with tasks lists, Kanban charts, or Gantt charts. Additionally, it helps you track your team's time by offering both a manual and semi-automatic way of tracking time. All of this information can later be reviewed through custom reporting to extract insights, which I found to be super helpful.
Wrike Standout Features & Integrations
Features include work intake capabilities, such as customizable request forms, that streamline the initiation of projects by capturing detailed requirements directly from stakeholders. The platform’s proofing and approval tools also enable real-time collaboration on creative assets, which reduces feedback loops and ensuring faster project delivery. Additionally, Wrike's project risk prediction feature leverages AI to proactively identify potential bottlenecks or delays.
Integrations include over 400 pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
monday is one of the most flexible tools you can use for project management. This software lets you organize tasks, track projects, create goals, and assess employee workload.
Why I picked monday.com: I chose monday.com because it enables you to implement effective work processes using a combination of statuses and priorities. I find that this helps your team members see which task they should work on at a glance. It also presents the information in multiple views, such as Kanban, timeline, Chart, and table. This way, you have the flexibility to track your project according to your preferences.
Additionally, monday.com lets you track your team's progress through customizable dashboards and reports. I like that you can track your team members tasks through the time tracking column in the table view. Once you add the column to your project schedule, each person from your team can start and stop a timer related to their task within that one view.
monday.com Standout Features & Integrations
Features include an automations builder that allows teams to create no-code workflows that automate repetitive tasks, such as status updates, notifications, and task assignments. Additionally, monday.com’s collaborative docs enable teams to work together in real-time on project-related documents, linking them directly to tasks for easy access and enhanced collaboration.
Integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, and many more through a paid plan with Zapier.
Polaris PSA is an advanced Professional Services Automation (PSA) software designed to elevate project management for service-based businesses. With its AI-driven resource allocation, real-time project monitoring, predictive analytics, and customizable reporting, Polaris PSA empowers organizations to optimize resource utilization, make data-driven decisions, and enhance project success rates, ultimately streamlining operations and improving profitability.
Why I Picked Polaris PSA: Polaris PSA sets itself apart from competitors by offering an advanced AI-driven resource forecasting feature. The platform's AI algorithms analyze historical project data, resource availability, and skill sets to predict future resource needs accurately. This proactive approach enables businesses to plan ahead, ensure the right resources are available at the right time, and avoid resource bottlenecks, resulting in optimized project schedules and increased operational efficiency.
A pro tip for working with Polaris PSA is to leverage its customizable reporting and data visualization features to gain deeper insights into your projects and resources. Beyond the standard reports, explore the platform's capabilities to create tailored reports that align with your specific business needs and KPIs.
Polaris PSA Standout Features & Integrations
Features include intelligent labor compliance tools that validate time entries and PTO requests against regional labor laws and organizational policies. Additionally, Polaris PSA’s advanced project portfolio management provides real-time visibility into project health across portfolios. Additionally, Polaris PSA’s AI-driven expense tracking integrates with project budgets to help teams stay within financial constraints while maximizing profitability.
Integrations include SAP, ADP, Salesforce, Quickbooks, Atlassian, Microsoft Dynamics, Sage, Servicenow, Zero, Zoom, Outlook Calendar, Microsoft Teams, Microsoft Azure DevOps, Google Meet, Google Calendar, and other popular business software.
Celoxis is a comprehensive project management software that enhances project tracking with its advanced tools and AI capabilities. Its intelligent features provide real-time insights into project performance, enabling managers to track progress, foresee risks, and respond proactively to dynamic project needs.
Why I picked Celoxis: Celoxis stands out with its ability to make reporting and tracking accessible for users of all technical levels. With simple AI-powered commands like “Show progress of Project X” or “Generate task performance report,” Celoxis enables users to retrieve key updates and generate detailed reports instantly. Celoxis' AI-driven schedule projections further enhance tracking by analyzing historical and real-time data to anticipate bottlenecks, recommend adjustments, and prevent delays.
The platform also excels in planned vs. actual tracking, allowing managers to compare real progress against baselines and quickly identify deviations. Visual health indicators provide an instant overview of project status, highlighting tasks that are on track, at risk, or delayed. For deeper performance analysis, Celoxis includes earned value analysis (EVA), offering detailed insights into cost and schedule efficiency. Additionally, its tools for cross-project dependency tracking allow managers to understand how changes in one project affect others, ensuring smooth coordination across portfolios.
Celoxis Standout Features & Integrations
Features include an earned value analysis (EVA) feature that is integrated directly into its tracking system, offering detailed insights into cost performance and schedule efficiency to help managers optimize project outcomes. Additionally, Celoxis supports multilingual project tracking, which allows global teams to collaborate more easily by working in their preferred languages while maintaining centralized project data.
Integrations include Microsoft Project, QuickBooks Online, Zapier, Excel, Google Drive, Outlook, Salesforce, JIRA, Slack, Trello, and more.
Scoro is an all-in-one work management software that includes features for project management, sales, customer relationship management, billing, and more.
Why I picked Scoro: As a project tracking software, Scoro offers full visibility into the real-time progress of tasks, events, and projects. It has an agile Gantt chart that keeps everything up to date in one place. This feature extends to workload planning and scheduling to help project managers and teams maintain balance and avoid overbooking. The platform also facilitates the management of recurring client work with automated billing processes.
Additionally, I like that Scoro's features go beyond simple project management to include other operations, like tracking time spent and billed and income and expenses. The platform even has a comprehensive CRM feature to provide a 360-view of customers, interactions, and deals.
Scoro Standout Features & Integrations
Features include a financial overview dashboard that combines project tracking with revenue, expenses, and profit margins to provide a comprehensive financial snapshot for every project. Additionally, Scoro’s solid retainer management feature allows teams to monitor recurring revenue streams, track progress against retainer budgets, and automate billing cycles for long-term client projects.
Integrations include Microsoft Exchange, Xero, QuickBooks, Sage Intacct, Expensify, Stripe, Google Calendar, Jira, Slack, Asana, Dropbox, PayPal, and more.
Bonsai is a business management software that integrates various features for client management, project management, and financial management.
Why I picked Bonsai: As a project tracking software, I like that Bonsai has a comprehensive feature set that includes capabilities to monitor project progress, manage tasks, and facilitate real-time collaboration. The platform allows users to assign tasks to team members, track time spent with timesheets, and view project status with intuitive Kanban boards.
Bonsai takes project tracking a step further with its integrated resource and financial tracking features. Users can allocate resources based on team capacity and build and track different types of budgets, whether it's fixed rates, hourly rates, or retainers. The platform even offers customizable reports and analytics so you can track project profitability, utilization, and billable and non-billable hours.
Bonsai Standout Features & Integrations
Features include contract and proposal integration within project tracking, which helps facilitate smooth transitions from client onboarding to project execution by keeping all related documents organized and accessible. Moreover, the tool's built-in client portal provides a centralized space for communication, file sharing, and project updates, ensuring clients stay informed and engaged throughout the project lifecycle.
Integrations include Xero, HubSpot, Gmail, Google Calendar, Calendly, Zapier, Slack, QuickBooks Online, ClickUp, Trello, Google Drive, Google Sheets, and more.
Bubble PPM is a scalable, highly configurable platform designed for mid- to large size companies looking to improve project tracking and successful delivery of portfolio strategy.
Why I picked Bubble PPM: The Bubble platform is an intuitive PPM Software that’s designed with its end-users in mind. I chose it because it provides a range of customizable dashboards, reports, and tools to support portfolio-oriented company leaders and project delivery teams. I also like that the system offers a range of out-of-the-box tools based on best practices from their many years as a specialist consultancy, so that teams can hit the ground running.
By leveraging a modular and permissions-based platform, the software is easily tailored to current organizational needs. But it can also grow and evolve as the company's needs change, which I appreciate for scalability. Bubble makes it easy for users to see the whole picture or just the views and slices of data that are relevant for their role. I also noticed its in-built notifications help to ensure that users are getting the right Information at the right time, to work proactively and mitigate risks.
Bubble PPM Standout Features & Integrations
Features include process modeling capabilities that allow teams to visualize and optimize workflows, ensuring alignment with organizational goals and best practices. Additionally, the platform's advanced risk assessment tools integrate directly with project tracking, enabling proactive identification and mitigation of potential project challenges.
Integrations include over 400 native integrations with apps like SAP, JIRA, Confluence, MS Teams, Slack, Salesforce, Hubspot, Sailpoint, Power BI, and SSO/MFA. Plus, you can build your own integrations with their powerful API.
ReptonPOD is a versatile project tracking software designed to help teams create, monitor, and control projects from start to finish.
Why I picked ReptonPOD: ReptonPOD excels at keeping your project plans on track with features like schedule monitoring and issue management. These tools let you stay ahead of deadlines and ensure that problems are addressed promptly before escalating. For instance, its built-in issue tracking system helps your team log, review, and resolve challenges as they arise, preventing disruptions to your workflow.
Additionally, ReptonPOD’s risk management feature ensures your team can proactively identify and mitigate project risks. This functionality helps you stay prepared for potential challenges and avoid delays or budget overruns. Its structured approach to managing phase progressions, assumptions, and constraints ensures that projects are planned and executed within realistic boundaries.
ReptonPOD Standout Features & Integrations
Features include monitoring and controlling project dependencies to ensure smooth workflows, recording and validating project assumptions for clarity, and maintaining an audit trail of critical decisions.
Integrations are not listed on their official site.
Other Project Tracking Software
Here are a few more tools that did not make it to the top 10, but are good options for you to review.
- Zoho Projects
For simplicity and ease of use
- Runn
For tracking project milestones
- Miro
For visual project tracking
- Rocketlane
Client portals for sharing insights
- Nifty
For goal alignment
- Kintone
For building custom project workflows
- Freedcamp
For small teams
- Teamwork.com
For flexibility
- Hubstaff
For managing remote teams
- Adobe Workfront
For automated workflows
- FunctionFox
For creative professionals
- Birdview
For resource capacity planning
- GoodDay
For project tracking alerts
Related Project Management Reviews
If you still haven't found what you're looking for here, check out these other project management tool reviews we've curated for you:
- Project Scheduling Software
- Project Management Software
- Resource Management Software
- Workflow Automation Software
- Time Tracking Software
- Task Management Software
Selection Criteria For Project Tracking Software
This selection criteria requires a deep understanding of key functionalities that essentially enable project management teams to monitor tasks, assess progress, and achieve the set deliverables. Through extensive use and analysis of various tools and software, the selection process is influenced by defined percentages aimed at addressing distinct software buyer needs.
Core Project Tracking Software Functionality (25% of final scoring): Common features for project tracking software typically include task and milestone tracking, time logging, reporting and analytics, project budgeting, document and resource management, risk and issue tracking, workflow automation, team collaboration, and calendar/Gantt chart integration.
To be included in my list of the best project tracking software, the solution had to support the ability to fulfill common use cases, which include:
- Task and Milestone Management
- Time Tracking and Scheduling
- Collaborative Workspace Functionality
- Reporting and Analytics Capability
- Effective Budget and Resource Management
Additional Standout Features (25% of final scoring): Unique attributes that the tool is adding to amplify the benefits or coverage of what it can do. For instance, a project tracker that leverages AI for workflow automation creates a distinguishing factor. Other examples include gamification attributes for team engagement or advanced predictive analytics.
Usability (10% of final scoring): Crucial evaluation elements include user-friendly interface, navigability, and quick-access to core functions. This extends to tools facilitating drag-and-drop function for project scheduling and workflow setup, or dashboards that enable quick glimpse over project health status.
Onboarding (10% of final scoring): The focus here is the seamlessness of the transition into the tool tracking system. Items factoring in include the availability of comprehensive guides or tutorials, interactive product tours, pre-designed templates, training webinars and chatbot guidance for quick queries.
Customer Support (10% of final scoring): The responsiveness and effectiveness of the support team, 24/7 availability, dedicated account manager services (commonly found in enterprise plans), multilingual support, and multiple communication channels form the key evaluation criteria.
Value For Money (10% of final scoring): This criterion analyzes whether the software pricing offers a good balance between its features and cost, availability of tiered plans, flexible licensing and scaling costs, and whether there is a free trial or demo for assessing the tracker tool.
Customer Reviews (10% of final scoring): This criterion primarily looks at user experiences, ease of use, reliability, and software tracker responsiveness. All tools are the best according to their websites. However, users help identify the real gaps in performance and functionality.
Trends In Project Tracking Software For 2025
Here’s a sneak peek into some of the "must-know" trends of 2025:
- AI and Machine Learning Integration: Artificial intelligence has moved from a mere concept to becoming a significant component of project tracking software. This trend has driven automation to new heights, streamlining tasks such as smart scheduling, predictive analytics, and risk assessment, creating a seamless interaction between project collaterals.
- Advanced Blockchain Applications for Security: The incorporation and adoption of blockchain technology in tracking applications is a notable trend. Blockchain enhances project security and data integrity, offering tamper-proof project records and secure financial transactions. This increases transparency and accountability throughout the project lifecycle.
- Automated Time Tracking: Project tracking software solutions are increasingly offering automated time tracking tools to ensure time tracking compliance from their teams. They provide real-time insights on team workloads, enhance project efficiency, and contribute to accurate project budgeting and resource management.
What Is Project Tracking Software?
Project tracking software is a specialized tool that helps you monitor and manage the progress of tasks, activities, and milestones within a project. It typically includes features such as task assignment, dependency identification, resource allocation, real-time progress tracking, milestone management, and reporting tools.
Project tracking software is an essential component of effective project management as it tool helps project managers keeping track of individual tasks and the overall project timeline.
Types of Project Tracking Software
Project tracking software comes in various types to meet the needs of different businesses. Below is a breakdown of common project tracker examples:
- Free Project Tracking Software - Free tools provide essential project tracking features, such as task management and basic progress tracking. They are ideal for small teams or individuals needing to keep track of projects without financial investment.
- Project Tracking Software for Small Businesses - Tailored to smaller teams, these platforms offer intuitive project trackers for managing limited resources, often integrating with other tracking tools to streamline operations.
- Project Tracking Software for Large Organizations - Large enterprises benefit from tracking multiple projects simultaneously with advanced features like resource allocation, budgeting, and progress tracking across portfolios, ensuring smooth management of complex initiatives.
- Construction Progress Tracking Software - Construction progress tracking software helps in managing construction projects by tracking materials, labor, and timelines. These tracking tools are often integrated with budgeting and compliance features, ensuring safety and cost efficiency.
- IT Project Tracking Software - Designed for IT teams, this type of project tracking system focuses on bug fixes, software development lifecycles, and user support.
- Creative Agency Project Tracking Software - Agencies can use project management trackers to manage client briefs, feedback loops, and design revisions. Tools to track project progress in creative industries often integrate with collaboration tools to facilitate smooth communication across design, marketing, and production teams.
- Healthcare Project Tracking Software - For healthcare projects, these tracking platforms are tailored to manage compliance with regulations, patient data, and equipment management. They ensure software tracking aligns with medical standards while maintaining efficiency.
- Manufacturing Project Tracking Software - Tool tracking software in manufacturing helps with resource allocation, production timelines, and equipment maintenance. These tools ensure that projects meet output deadlines while tracking critical tasks in assembly lines and production phases.
Features of Project Tracking Software
Project tracking software plays an important role in delivering successful projects on time and within budget while effectively managing team productivity. Here are the most important features to look for:
- Task Management: Allows creating, assigning, and tracking tasks. Effective task management ensures clear assignment of responsibilities, tracks progress, and keeps the team aligned towards project goals.
- Gantt Charts: Visualizes project timelines and dependencies. Gantt charts provide a comprehensive overview of project schedules, critical milestones, and task dependencies, enabling effective timeline management and resource planning.
- Reporting and Analytics: Generates customizable reports and provides project performance analytics. Detailed reporting and analytics offer insights into project progress, identify bottlenecks, and support data-driven decision-making to enhance project outcomes.
- Budget Tracking: Monitors project expenses and budget allocations. Continuous budget tracking enables proactive cost management, identifies potential budget overruns, and facilitates timely adjustments to keep projects within budget constraints.
- Mobile Accessibility: Enables access to project data and updates on mobile devices. Mobile accessibility ensures real-time access to project information, facilitates quick decision-making, and allows team members to stay productive even while on the go.
Benefits Of Project Tracking Software
There's plenty of value you can get from adopting a project tracking tool. Here are five benefits:
- Improved Project Visibility: Provides clear insight into project progress and status. Enhanced project visibility enables project managers to identify bottlenecks, address issues promptly, and ensure projects stay on track, fostering accountability and transparency within the team.
- Efficient Resource Allocation: Facilitates optimal allocation of resources such as time, budget, and manpower. By efficiently managing resources, project tracking software helps maximize productivity, minimize wastage, and ensure resources are utilized effectively, leading to cost savings and improved project outcomes.
- Enhanced Collaboration: Promotes seamless collaboration among team members and stakeholders. With features like real-time updates, task assignments, and communication tools, project tracking software fosters collaboration, encourages knowledge sharing, and improves overall team cohesion, leading to increased productivity and faster project delivery.
- Better Decision-Making: Provides data-driven insights for informed decision-making. Through detailed reporting, analytics, and visualizations, project tracking software empowers project managers to make informed decisions, mitigate risks, and optimize project strategies, resulting in more successful project outcomes and improved business performance.
- Increased Client Satisfaction: Enables timely delivery of high-quality projects, leading to satisfied clients. By ensuring projects are delivered on time, within budget, and meet client expectations, project tracking software enhances client satisfaction, fosters long-term relationships, and strengthens the organization's reputation in the market.
Costs & Pricing For Project Tracking Software
For many, pricing is one of the most important factors to consider when searching for a new program tracker. Project tracking software typically offers various pricing plans, each tailored to meet the needs of different businesses and teams, featuring everything from basic task tracking to advanced project management functionalities.
While it might seem that the only relevant prices are those attached to your chosen project status tracker, it's also a good idea to understand pricing trends across the market. This can help ensure that you don't pay for features you don't need or overpay for common features.
Here, I've compiled my research on the typical plans and pricing options available for project tracking software:
Plan Comparison Table For Project Tracking Software
| Plan Name | Price (per user/month) | Features |
|---|---|---|
| Free | $0 | Basic task tracking, limited users and projects, basic reporting |
| Basic | $10 - $20 | Task tracking, simple reporting, basic integrations, limited users and projects |
| Standard | $20 - $50 | Advanced task tracking, time tracking, reporting and analytics, integrations, multiple users/projects |
| Premium | $50 - $100 | Advanced project management features, resource management, advanced reporting, unlimited users/projects |
Prices for job tracking apps can vary depending on the provider and the specific features included in each plan. It's always a good idea to start with a free or basic plan to get a sense of the tool before committing to a larger investment. However, it's also important to research and understand your chosen tool's options for scalability.
Generally, free plans offer basic functionalities with limited users and projects, making them suitable for small teams or individuals. As the pricing tiers increase, users can expect access to more advanced features such as time tracking, reporting and analytics, integrations with other tools, and support for larger teams and projects.
Common stages when your company may want to upgrade their pricing plan include:
- Team Expansion: As the team grows, the need for additional user licenses increases.
- Increased Project Load: When the number of active projects increases, a higher tier may offer better management features.
- Advanced Reporting Needs: As the company grows, the need for detailed analytics and reporting becomes crucial for making informed decisions.
- Integration with Other Tools: When the company needs to integrate project tracking software with other tools like CRM, accounting, or communication platforms, scaling up to a higher tier may provide the necessary API access and integration capabilities.
- Enhanced Security and Compliance: For larger organizations or those in regulated industries, scaling up to a tier that offers advanced security features, compliance support, and enhanced data protection becomes necessary to safeguard sensitive information.
Ultimately, the right project tracking software plan should offer the features you need at a price that works for you. If you're going to invest your time and energy searching for the right tool, it should be worth it!
New & Noteworthy Product Updates
Below you’ll find our release notes and take on the latest and greatest project tracking software product updates. Discover what’s now possible through feature releases, improvements, and updates on web, desktop and mobile apps. Learn what’s new, if it’s hot - or not, and why it matters for tracking projects.
Q4 2024 Project Tracking Software Updates
Scoro Update Notes
In Q4, Scoro introduced ELI, an AI-powered chat assistant designed to enhance user experience by providing instant support and guidance within the platform. ELI offers real-time assistance that helps users navigate features, troubleshoot issues, and optimize their use of Scoro's tools, thereby improving overall efficiency.
ELI's integration into Scoro aims to streamline workflows by reducing the time users spend seeking help or learning new functionalities. By delivering immediate, context-specific responses, ELI enables users to resolve queries swiftly, allowing them to focus more on their core tasks and less on navigating the platform.
This update is particularly beneficial for project managers, team members, and new users who require quick assistance or are unfamiliar with certain features.
Verdict: Hot! AI may be becoming more commonplace, but it still counts as a hot new trend.
Runn Update Notes
In Q4, Runn introduced a feature allowing users to filter by job title on both the Project and People Planners. This enhancement enables more precise resource management by displaying individuals based on their specific job titles, facilitating efficient project assignments and team organization.
Previously, users could view job titles on the People Planner but lacked the ability to filter, search, or group individuals by this criterion. The new filtering capability addresses this limitation, providing a streamlined approach to managing personnel according to their roles and seniority levels.
This update is particularly beneficial for project managers, resource planners, and HR professionals who require detailed insights into team composition and need to allocate resources effectively based on job titles.
Verdict: Not. Iteration is always welcome, but this new feature is not particularly innovative.
Kantata Update Notes
In Q4, Kantata OX released Kantata Pulse, an integrated sentiment tool designed for professional services organizations to gather real-time feedback from clients and employees. By automating feedback collection across project phases, Pulse provides project managers with insights into how clients and team members feel about project progress. This tool helps detect issues early, combining sentiment data with quantitative metrics to give a fuller view of project health.
For organizations often hindered by disconnected, time-consuming feedback processes, Kantata Pulse is a valuable solution. Unlike post-project surveys, it captures feedback continuously, allowing for quicker interventions and strengthening relationships with clients and employees. The system is flexible, enabling both internal and external surveys without requiring additional user accounts, which enhances accessibility and participation rates.
Those likely to benefit from this release include project managers, account administrators, and client success teams who aim to improve project satisfaction and engagement.
Verdict: Hot! Automating feedback and analysis is a great way to make your business better, faster.
Check out Kantata's most recent pricing information.
Miro Update Notes
Miro has released several updates to enhance collaboration and customization. Key additions include Custom Shape Packs, which allow users to upload and share personalized shapes, and a Docs feature that supports AI-assisted drafting and integrates diagrams, images, and videos for seamless document creation within the workspace.
Miro has also improved integrations and the user interface. The Microsoft Copilot integration allows Miro boards to be accessed directly in Teams via search prompts, while the AWS Cloud View integration helps visualize AWS infrastructure in Miro, enabling collaborative assessment. Additionally, Miro expanded language support to Polish and Korean and introduced a streamlined UI for easier navigation.
These updates benefit design, project management, and IT professionals aiming to improve team collaboration.
Verdict: Hot! AI summarization is a trendy new feature, and expanding the languages available is just one more step to becoming a truly global tool.
Zoho Projects Update Notes
In Q4 2024, Zoho Projects enhanced its task and timesheet settings to provide users with greater control and customization over their project management processes. Key updates include the ability to maintain task order even after completion, assign unique prefixes and IDs to tasks, and set task durations in either days or hours. Additionally, users can configure task dependencies, enabling automatic adjustments to successor tasks when predecessor tasks are modified.
For timesheet management, Zoho Projects now offers settings to restrict time logging based on user roles, allowing only task or issue owners, any project member, or associated team members to log time. Users can also enable or disable time logging for closed tasks and issues, set daily and weekly log hour limits, and restrict time logs on holidays, weekends, or during leave periods. These features aim to enhance accuracy and compliance in time tracking.
These updates are particularly beneficial for project managers, team leads, and administrators who seek to optimize task management and time tracking within their projects. By leveraging these customizable settings, teams can improve workflow efficiency, ensure accurate time logging, and maintain better oversight of project timelines and resources.
Verdict: Not. While these updates certainly help make workflows more customizable and efficient, they are not particularly innovative.
Check out Zoho Projects' most recent pricing information.
monday.com Update Notes
The Engineering Performance Dashboard is a new feature in monday.com that integrates with GitHub to provide real-time insights into development workflows. It tracks key metrics such as time to pull request, code review, approval, merge, and overall cycle time, offering a comprehensive view of the development process.
This dashboard includes tables displaying items currently in each phase and their histories, detailing item names, pull request links, story points, owners, and time spent in each phase. These features can also help teams identify bottlenecks and make data-driven decisions to enhance efficiency.
Currently in beta, the Engineering Performance Dashboard is accessible to users with the GitHub integration enabled. Development teams, project managers, and stakeholders aiming to optimize their development cycles and improve workflow transparency will find this feature particularly beneficial.
Verdict: Hot! Accurate data tracking can be difficult, so anything that makes it easier is a great improvement.
FuntionFox Update Notes
FunctionFox has introduced a 'Campaigns' feature to enhance project management by allowing users to group related projects under a single campaign. This structure facilitates streamlined tracking and reporting across multiple projects, providing a comprehensive view of a campaign's progress and performance.
Within each campaign, users can monitor individual project timelines, budgets, and resources, ensuring alignment with overall campaign objectives. The feature also supports detailed reporting, enabling analysis of both individual project metrics and aggregated campaign data, which aids in informed decision-making and strategic planning.
This update is particularly beneficial for marketing teams, advertising agencies, and organizations managing multifaceted projects. By consolidating related projects under campaigns, teams can achieve better coordination, resource allocation, and performance assessment, leading to more efficient project execution and successful outcomes.
Verdict: Hot! Multitasking is hard, especially with project management. Anything that simplifies and streamlines is great to have!
Check out FunctionFox's most recent pricing information.
Kintone Update Notes
In Q4, Kintone introduced several updates to enhance application management and user experience. A key feature is the new Maintenance Mode, which allows administrators to temporarily make apps private during essential updates and checks. While in this mode, regular users are notified of the app's unavailability, ensuring that only administrators can access and modify settings. This functionality streamlines maintenance processes, improves operational efficiency, and ensures that critical updates can be performed without disrupting regular users
Additionally, Kintone has revamped its front-end architecture, particularly within the Kintone Marketplace, to facilitate faster product improvements. This overhaul includes updates to the design and layout of settings pages, enhancing user navigation and interaction. Furthermore, the REST API now supports streamlined management of inline editing permissions, allowing users to retrieve and update these settings across multiple apps more efficiently.
These updates are particularly beneficial for system administrators and developers who require greater control over app accessibility and maintenance.
Verdict: Hot! No one likes to have their work interrupted by updates, but this new feature at least makes those interruptions more manageable.
Check out Kintone's most recent pricing information.
Teamwork.com Update Notes
Teamwork.com has introduced a "Roles" feature to enhance team organization and resource management. This functionality allows users to assign specific roles to team members, such as "Junior Graphic Designer" or "Senior Illustrator," providing a clear understanding of each individual's responsibilities and expertise. Roles are managed within the People section but are accessible across various areas of the platform for comprehensive oversight.
The Roles feature significantly improves resource management by enabling users to group and filter team members based on their roles. This capability assists in identifying the appropriate personnel for specific tasks, thereby preventing bottlenecks and ensuring efficient project delivery. Role information is integrated throughout the Planning section, facilitating strategic resource allocation.
Project managers, team leads, and resource planners will find this update particularly beneficial. By leveraging the Roles feature, they can streamline task assignments, optimize team performance, and maintain clarity regarding each member's function within the project framework. This enhancement supports more effective project planning and execution.
Verdict: Not. All-in-one software is great, but this feature is pretty typical for a resource management program.
Check out Teamwork.com's most recent pricing information.
GoodDay Update Notes
GoodDay's Version 6.13 introduces the GoodDay Community—a platform for users to connect, share insights, and influence the platform's development. Accessible via the Help page, this community space enables discussions on features, improvement requests, and access to resources like news, roadmap updates, and guides.
Additionally, the update enhances the Help Center with a streamlined user interface for easier navigation. Users now have direct access to their Customer Success Manager and an improved support ticketing system for faster assistance. The inclusion of a feedback mechanism allows users to rate their support experience, aiding GoodDay in refining its customer service.
These enhancements are particularly beneficial for project managers, team leads, and organizations utilizing GoodDay for work management. The GoodDay Community fosters collaboration and knowledge sharing among users, while the upgraded Help Center ensures efficient support and resource accessibility, contributing to a more effective and user-friendly experience.
Verdict: Hot! In an increasingly remote work environment, any method of community support is a welcome addition to the online work space.
Project Tracking Software Frequently Asked Questions
Find the answers to common questions about this topic.
What does project tracking software do?
Project tracking software does exactly what it sounds like: it tracks the various status indicators across your project. Common items that require tracking are time and budget tracking but project tracking software could cover many different areas of any project.
A common way to track a project is by looking at the timeline or Gantt chart project views. These quickly provide information on task progress, dependencies, and deliverables. And because it’s so common, tools normally have project templates that can help you build your projects faster.
However, the most common way to track projects is using dashboards. These customizable views can give you a glimpse of different project dimensions. For example, you can see the tasks that are currently active, who’s working on them and how those are moving the needle in your projects. Then, you can look at project financials and how it compares to your planned costs. Finally, you are able to configure some sort of color-coded views to see what needs attention.
Overall, the visibility you get from a project tracking software can help you increase the productivity of your team.
What’s the difference between project and issue tracking?
Issue tracking is common among customer support teams and development teams alike. Issue tracking focuses on having lists of issues that need to be solved. Then, they are labeled based on how critical they are to the project. Think of checklists where each item is more important than the one that follows it.
Project tracking covers all elements of the project, including time tracking, progress tracking, resource tracking, and issue tracking. Project tracking covers a myriad of data areas, whereas issue tracking focuses on one type of tracking: just issues, bugs, problems, etc.
Keep in mind that a complex project might require both—and that’s okay!
Is there any free project tracking software?
Yes! Budget-conscious teams and small teams rejoice. Like many project management tools, there are free and freemium options for you to choose from. Check out this list of free project management apps.
What are the types of tracking software?
There are plenty of elements of a job or project that you might need to track. Here are some examples of tracking software that you might encounter:
- Time tracking (timesheet apps)
- Task tracking apps
- Budget tracking software
- Construction project tracking software
- PMO tracker or other portfolio-level tracking tools
How do I use project tracking in software engineering?
Software development comes with its share of project tracking needs. Project scheduling and tracking in software engineering are particularly useful to make sure the project stays on track and on budget. As a software engineer, you need some type of tracking and team collaboration tool to ensure your project team doesn’t miss deadlines or bug tracking to keep a record of any issues that need to be addressed before launch.
What is Earned Value Management?
Earned Value Management (EVM) is a quantitative project tracking method that focuses on tracking project performance in terms of cost and schedule. It involves the use of key metrics, including the Earned Value (EV), Planned Value (PV), and Actual Cost (AC), to assess the project’s health.
EVM allows project managers to compare the planned progress and cost against the actual progress and cost, providing insights into project variances and performance. It is commonly used in complex projects, especially in industries like construction and engineering, defense, and aerospace.
What are the most common challenges faced when implementing project tracking software?
Implementing project tracking software often comes with its hurdles. As a project manager, you might face resistance to change from your team, who may be comfortable with current workflows. There’s also the challenge of choosing a tool that fits your specific project needs and budget constraints, not to mention the learning curve associated with new software.
Moreover, ensuring the software integrates seamlessly with existing systems can be tricky, and getting everyone on board with consistent usage is another common obstacle. It’s all about finding the right balance between functionality, user-friendliness, and adaptability to your team’s workflow.
How do these project tracking tools facilitate team collaboration across different time zones?
Project tracking tools bridge the gap across time zones by offering features like real-time updates, shared calendars, and asynchronous communication options. This means team members can update their progress at their own time, yet everyone stays in the loop.
Tools with cloud-based access ensure also that no matter where someone is in the world, they can access project data and contribute without waiting on others to be online. They foster a sense of continuous collaboration, making geographical differences less of a barrier to project success.
Can project tracking software integrate with existing enterprise systems like ERP or CRM?
Absolutely, most project tracking software today is designed with integration capabilities in mind, allowing them to connect seamlessly with existing enterprise systems like ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management). This integration is key for streamlining processes, ensuring data consistency across platforms, and enhancing overall project visibility and decision-making.
By linking these systems, project data can flow freely, offering real-time insights and a comprehensive view of project health, resource allocation, and customer interactions, all within a unified interface. It’s a game-changer for maintaining project coherence and efficiency.
What security features are included in project tracking software?
When choosing the best tracking software to manage your projects, it’s essential to consider each option’s various security features to ensure that your data stays safe while you’re tracking project progress. Key security features in job tracking software include:
- Data Encryption: This feature ensures that all information within the tracking tool is encrypted both in transit and at rest, protecting it from unauthorized access.
- Compliance with Industry Standards: Many tracker tools comply with standards like GDPR, HIPAA, or ISO to guarantee the highest level of data protection.
- Access Control: Users can set role-based permissions, ensuring only authorized personnel can view or edit specific data in the tracking project software.
- Audit Logs: User tracking software often includes detailed logs that record every action, allowing administrators to monitor any changes and track software usage effectively.
- Two-Factor Authentication (2FA): This feature adds an additional layer of security, requiring users to verify their identity when accessing a project progress tracker.
What's Next?
Speaking of project tracking, I thought you might find it useful to learn how to control a few more project-related topics. You can learn about project budgets, how to create a RACI chart and even get started with project portfolio management.
Related tool lists:
If you haven't already, subscribe to the Insider Membership Newsletter, where you can get weekly PM-related information, tips, and tricks in your inbox.