10 Best Project Tracking Software In 2023

monday is one of the most flexible tools you can use for project management. This software lets you organize tasks, track projects, create goals, and assess employee workload.

Why I picked monday.com: It enables you to implement effective work processes using a combination of statuses and priorities, helping your team members see which task they should work on at a glance. It also presents the information in multiple views, such as Kanban, timeline, Chart, and table. This way, you have the flexibility to track your project according to your preferences.

Additionally, monday.com lets you track your team's progress through customizable dashboards and reports. If you are interested in tracking what your team is up to, regarding their tasks, the time tracking column brings time tracking to the table view. Once you add the column to your project schedule, each person from your team can start and stop a timer related to their task within that one view.

monday.com Standout Features & Integrations

Features include resource management, project management, time tracking, collaboration, file management, collaborative docs and reporting dashboards.

Integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, and many more through a paid plan with Zapier.

The software offers a free plan for up to two users, which includes 200+ templates, and unlimited boards and docs.

Wrike is a cloud-based project management software that helps teams organize their workflow, collaborate on different projects, and track their work.

Why I picked Wrike: This software comes with adaptable templates, so it’s easy to create and populate new projects. You can customize your tasks and assign them statuses to let your team know what to prioritize, design and assign work schedules, and set due dates for individual tasks.

Wrike helps you track your team’s work with tasks lists, Kanban charts, or Gantt charts. Additionally, it helps you track your team's time by offering both a manual and semi-automatic way of tracking time. All of this information can later be reviewed through custom reporting to extract insights.

Wrike Standout Features & Integrations

Features include pre-built templates, custom request forms, interactive Gantt charts, visual proofing, workflow automations, time tracking, project portfolio management, and dashboards.

Integrations include over 400 pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Rocketlane is a project tracking software purpose-built to run customer-facing projects.

Why I picked Rocketlane: It uniquely combines project management, document collaboration, and communication to help teams hit their project goals, and accelerate time-to-value. Rocketlane offers private and shared views for project plans and documents as well as a customer portal for stakeholder and client views. You can also codify your best practices with project and document templates to create them once and reuse them forever across projects.

If you want to have every project tracking tool in one software, time tracking within the platform is available but has to be activated from the software's settings so you can use it. The settings also allow you to set reminders, timesheet approvers, and submission days. Your team can access all of the time-tracking features from the clock on the left panel, and add time entries by filling in the required fields.

Rocketlane Standout Features & Integrations

Features include conversations tied to tasks, documents, and updates, native documents, live conversations, project management, resource management, task management, white-label customer portals, dashboards, and reporting.

Integrations include Slack, Jira software, Workato, and Salesforce. Additionally, you can connect Rocketlane to thousands of apps through its Zapier integration.

Zoho Projects is a powerful project tracker that offers easy-to-use built-in tools for issue tracking, time tracking, and project reporting. As a project tracking solution, Zoho Projects delivers all kinds of information. This includes project progress, budget status, resource capacity, and any potential project issues.

Why I Picked Zoho Projects: Some of the key features of Zoho Projects that greatly impact its role as a project tracking solution are the well-rounded project visibility and reporting capabilities. A good project tracker ensures complete visibility into every aspect of the project, especially when it comes to performance and progress. The built-in project reporting is responsible for providing managers with all the information they need regarding their open and closed tasks, expenses, and the overall performance of their project.

Automated invoicing is another feature from Zoho Projects that makes it at the very least a decent project tracking software solution. Project managers and stakeholders can easily bill their clients for time and materials that are recorded in the timesheets module. The system will auto-generate invoices with all the logged activity data from the entire team that worked on the project.

Zoho Projects Standout Features & Integrations

Features include roadmapping, project management, reporting & analytics, task scheduling/tracking, customer management, prioritization, and notifications.

Integrations include Microsoft Office 365, Microsoft Teams, Google Drive, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported. Being part of the Zoho ecosystem allows you to connect to several of Zoho’s own services for Sales, Marketing, CRM, customer service, and more.

Kintone is a customizable project tracking software used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide.

Why I picked Kintone: Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build no-code project tracking apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows. Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

Kintone Standout Features & Integrations

Features include a pre-built application library, enhanced process management, private messaging, real-time custom graphs and charts, and granular permission controls.

Integrations include Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone offers discounted prices for nonprofits and educators, and a free custom app build as part of the free trial process.

Runn is a project management software with time-tracking and financial forecasting capabilities. The platform gives you a bird’s-eye view of your team’s availability, workload, and capacity, helping them plan accordingly.

Why I picked Runn: Scheduling is easy and intuitive. You simply drag and drop to create project phases and allocations. Additionally, you can create project milestones, project notes and add time off, and change between monthly, quarterly and 6-month views to plan for the short and long term. If you don’t have the right person at the right time, use placeholders to define the requirements for the project.

One of the great things about Runn is that it enables you to track a project’s financials with ease. You can see a project’s profitability at a glance, compare its scheduled hours versus its worked hours, and schedule future work according to your budget.

Runn Standout Features & Integrations

Features include resource scheduling, project planning, capacity management, project forecasting, resource management, timesheets, and reporting.

Integrations include Clockify, Harvest, and WorkflowMax. The software’s REST API enables you to integrate it with other services.

The free version offers the same features as the paid version for up to five users.

Freedcamp is a project management and collaboration software that lets managers schedule, track, and review their team’s work.

Why I picked Freedcamp: The tool enables you to delegate tasks, set tasks goals, manage project timelines, and discuss projects using notes and comments. You can also set up custom notifications to let your team know when something changes. Freedcamp shows you the status of all your tasks in real-time, so you stay on top of things without endless calls, emails, or meetings. The software also helps you track projects using calendars, Kanban methods, Gantt charts, or a grid view.

Freedcamp Standout Features & Integrations

Features include item tagging, comments, task management with bulk edit, wiki-style documents, invoicing, issue tracking, dashboards, and reporting.

Integrations include Google apps, Dropbox, OneDrive, Slack, Trello, Jira, and hundreds of other tools.

The free plan includes all the essential features with unlimited storage, projects, tasks, and users.

Hubstaff is a full-featured, free project tracking software (with freemium upgrades) that’s best for remote or distributed teams. It’s a lightweight, native time tracking tool that includes screenshots, time tracking, and project management.

Why I picked Hubstaff: Its simple interface and design make it really easy for your team to enter their time and for you to track their progress.

Budget management is straightforward—using Hubstaff you can easily set time limits and budgets for your team to bill against with a maximum number of hours you want a member to be able to work in a week and the app will automatically prevent them from exceeding the limit.

When you’re working with a distributed team it can be hard to verify exactly what people are doing and how they’re spending their time so Hubstaff has some pretty handy tools to give you insight into what your team is doing in the time they’re logging to your project with screenshots and activity levels. Now you can also see which applications your team members are using and what URLs they are browsing while they’re tracking time.

Hubstaff Standout Features & Integrations

Features include agile project management, automated stand-ups, time tracking, sprint management, scheduling, invoicing, budgeting, and expense tracking.

Integrations are well supported across stacks of different tools including project management tools Asana, Jira, and Basecamp, payments, accounting and invoicing integrations including QuickBooks, Paypal as well as Salesforce and Zendesk among others.

Workfront is a robust project management software that helps you plan and organize workflows with easy-to-use automation features.

Why I picked Workfront: The software’s dashboard provides actionable insights that help project managers measure productivity, build strategies, allocate resources, and optimize work. The process management software prioritizes requests, assigns work to teams, and automates approvals. From onboarding to delivery, digital assets are automatically built, reviewed, approved, and tagged to associated projects.

Workfront’s automation features let you create custom reports and schedule their delivery to different users, making sure that they will receive the data they need, when they need it. The software also comes as a mobile app that works on Android and iOS, so your team can keep track of their projects on the go.

Adobe Workfront Standout Features & Integrations

Features include automations, templates, real-time reports, agile boards, online reviewing where stakeholders can comment, request changes, and approve projects, project goals, and real-time reporting.

Integrations include tools like Slack, Jira software, Salesforce, Dropbox, Google Drive, and Microsoft Teams. Additionally, it integrates with Adobe Creative Suite and Experience Manager to let your team work without leaving their design tools and has a rest API available for custom integrations.

FunctionFox is a timesheet and project management tool that enables you to keep multiple projects on track and on time.

Why I picked FunctionFox: The software is simple to set up and has a smooth learning curve, so your team should be able to use all of its features after watching the onboarding video tutorials.

This platform was designed with creatives in mind, so you can set up tasks with different hourly rates within the same project. You can assign different values for each project, so it’s easy to keep them within budget. You can then use Gantt charts to track the projects until completion. The Manager and CEO views provide detailed information about a project’s timeline, status, and costs, helping you provide estimates to your clients.

FunctionFox makes invoicing easy. Instead of asking team members to submit their timesheets, project managers can select a project and see at a glance how much time each member spent on it.

FunctionFox Standout Features & Integrations

Features include time tracking, retainer tracking, editable rates, project templates, to-do lists with email alerts, freelancer access, and email alerts on comments.

Integrations are not available at the moment.