10 Best Project Tracking Software In 2023

monday is one of the most flexible tools you can use for project management. This software lets you organize tasks, track projects, create goals, and assess employee workload.

Why I picked monday.com: It enables you to implement effective work processes using a combination of statuses and priorities, helping your team members see which task they should work on at a glance. It also presents the information in multiple views, such as Kanban, timeline, Chart, and table. This way, you have the flexibility to track your project according to your preferences.

Additionally, monday.com lets you track your team's progress through customizable dashboards and reports. If you are interested in tracking what your team is up to, regarding their tasks, the time tracking column brings time tracking to the table view. Once you add the column to your project schedule, each person from your team can start and stop a timer related to their task within that one view.

monday.com Standout Features & Integrations

Features include resource management, project management, time tracking, collaboration, file management, collaborative docs and reporting dashboards.

Integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, and many more through a paid plan with Zapier.

The software offers a free plan for up to two users, which includes 200+ templates, and unlimited boards and docs.

Wrike is a cloud-based project management software that helps teams organize their workflow, collaborate on different projects, and track their work.

Why I picked Wrike: This software comes with adaptable templates, so it’s easy to create and populate new projects. You can customize your tasks and assign them statuses to let your team know what to prioritize, design and assign work schedules, and set due dates for individual tasks.

Wrike helps you track your team’s work with tasks lists, Kanban charts, or Gantt charts. Additionally, it helps you track your team's time by offering both a manual and semi-automatic way of tracking time. All of this information can later be reviewed through custom reporting to extract insights.

Wrike Standout Features & Integrations

Features include pre-built templates, custom request forms, interactive Gantt charts, visual proofing, workflow automations, time tracking, project portfolio management, and dashboards.

Integrations include over 400 pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Kantata is a SaaS product that's designed to help you keep track of your projects. It's not just a simple task manager, but a comprehensive tool that allows you to plan, track, and manage your projects from start to finish.

Why I picked Kantata: It's designed for businesses of all sizes, so whether you're a solo entrepreneur or a part of a large corporation, Kantata can cater to your needs. It's also great for teams, as it promotes collaboration and communication, making project management a whole lot easier.

One of the standout features for me is the Gantt chart. It's a visual timeline that shows you the progress of your project, and it's easy to understand and use. It also has a task management feature that allows you to assign tasks to team members, set deadlines, and track progress. Plus, it has a time tracking feature that helps you keep track of how much time you're spending on each task.

Kantata Standout Features & Integrations

Features include built-in reports, custom reporting and trend analysis, resource management features like real-time utilization, resource forecasting and capacity management, and accounting tools like project costing, budget management, and invoicing.

Integrations include pre-built integrations with tools like Expensify, G Suite, Netsuite, Jira, Hubspot, Xero, Salesforce, Slack, Concur, Qualtrics, Dynamics 365, and Quickbooks. They also provide an integration platform called M-Bridge to help you build your own integrations.

Hub Planner is a SaaS product designed for project managers, resource managers, and teams who need to keep track of their project progress and resource utilization.

Why I picked Hub Planner: I chose Hub Planner as one of the best project tracking software because it offers a user-friendly interface, customizable project views, and intuitive resource allocation. Hub Planner helps me to manage my team's workload, track progress, and make adjustments on the fly.

Standout features:

One of the standout features of Hub Planner is its drag-and-drop scheduler, which allows me to easily assign tasks and move them around based on priority and resource availability. I also love the ability to create custom reports that help me to identify project trends and areas that need improvement.

Integrations:

Hub Planner integrates seamlessly with other popular project management tools like Trello, Asana, and Basecamp, making it easy to import and export data between systems.

Birdview PSA is a project tracking software that helps businesses manage their projects, resources, and finances all in one place. It's designed to make project management easier and more efficient, especially for professional services organizations like IT consulting, marketing agencies, and engineering firms.

Why I picked Birdview PSA: Birdview PSA offers robust project tracking capabilities with a strong emphasis on resource capacity planning tools. The platform enables organizations to effectively manage and monitor their resources by providing a centralized system that tracks the availability, skills, and workload of each team member. With features like resource forecasting, managers can proactively plan for future projects, ensuring that the right resources are available at the right time. The platform also offers insightful reporting and analytics, empowering stakeholders to make data-driven decisions and optimize resource allocation for enhanced project performance and successful delivery.

Birdview PSA Standout Features & Integrations

Features include 250+ ready-to-use dashboards and reports for business intelligence, including templates for executive summaries, project scorecards, demand projections, and expected vs actual budgets. I mentioned their resource planning tools above but one particular feature I wanted to highlight is their resource loading simulation tool. You can set up trial projects with available resources and track whether your estimates are accurate before committing to your plan.

Integrations include Microsoft Teams, Microsoft Project, Jira, Adobe Creative Cloud, MS Excel, Outlook, Hubspot, Salesforce, Oracle NetSuite, Gmail, Slack, Zoom, Github, Gitlab, HelpScout, HelpDocs, Olark, and other options for time tracking, design, ERP, and accounting software. You can also use their RESTful API to build additional integrations.

Bubble PPM is a scalable, highly configurable platform designed for mid- to large size companies looking to improve project tracking and successful delivery of portfolio strategy.

Why I picked Bubble PPM: The Bubble platform is an intuitive PPM Software that’s designed with its end-users in mind. It provides a range of customizable dashboards, reports, and tools to support portfolio-oriented company leaders and project delivery teams. The system also offers a range of out-of-the-box tools based on best practices from their many years as a specialist consultancy, so that teams can hit the ground running. 

By leveraging a modular and permissions-based platform, the software is easily tailored to current organizational needs, but can also grow and evolve as the company's needs change. Bubble makes it easy for users to see the whole picture or just the views and slices of data that are relevant for their role. In-built notifications also help to ensure that users are getting the right Information at the right time, to work proactively and mitigate risks.

Bubble PPM Standout Features & Integrations

Features include analytics, budgeting, dashboards, external integrations, password & access management, time management, reporting & compliance, risk assessment, form builder, API access, data import/export, email integration, project management, task scheduling/tracking, resource management, process reporting, notifications, expense tracking, Gantt chart, notifications, database, collaboration support, audit management, process modeling, and workflow management.

Integrations include over 400 native integrations with apps like SAP, JIRA, Confluence, MS Teams, Slack, Salesforce, Hubspot, Sailpoint, Power BI, and SSO/MFA. Plus, you can build your own integrations with their powerful API.

Zoho Projects is a powerful project tracker that offers easy-to-use built-in tools for issue tracking, time tracking, and project reporting. As a project tracking solution, Zoho Projects delivers all kinds of information. This includes project progress, budget status, resource capacity, and any potential project issues.

Why I Picked Zoho Projects: Some of the key features of Zoho Projects that greatly impact its role as a project tracking solution are the well-rounded project visibility and reporting capabilities. A good project tracker ensures complete visibility into every aspect of the project, especially when it comes to performance and progress. The built-in project reporting is responsible for providing managers with all the information they need regarding their open and closed tasks, expenses, and the overall performance of their project.

Automated invoicing is another feature from Zoho Projects that makes it at the very least a decent project tracking software solution. Project managers and stakeholders can easily bill their clients for time and materials that are recorded in the timesheets module. The system will auto-generate invoices with all the logged activity data from the entire team that worked on the project.

Zoho Projects Standout Features & Integrations

Features include roadmapping, project management, reporting & analytics, task scheduling/tracking, customer management, prioritization, and notifications.

Integrations include Microsoft Office 365, Microsoft Teams, Google Drive, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported. Being part of the Zoho ecosystem allows you to connect to several of Zoho’s own services for Sales, Marketing, CRM, customer service, and more.

Freedcamp is a project management and collaboration software that lets managers schedule, track, and review their team’s work.

Why I picked Freedcamp: The tool enables you to delegate tasks, set tasks goals, manage project timelines, and discuss projects using notes and comments. You can also set up custom notifications to let your team know when something changes. Freedcamp shows you the status of all your tasks in real-time, so you stay on top of things without endless calls, emails, or meetings. The software also helps you track projects using calendars, Kanban methods, Gantt charts, or a grid view.

Freedcamp Standout Features & Integrations

Features include item tagging, comments, task management with bulk edit, wiki-style documents, invoicing, issue tracking, dashboards, and reporting.

Integrations include Google apps, Dropbox, OneDrive, Slack, Trello, Jira, and hundreds of other tools.

The free plan includes all the essential features with unlimited storage, projects, tasks, and users.

Hubstaff is a full-featured, free project tracking software (with freemium upgrades) that’s best for remote or distributed teams. It’s a lightweight, native time tracking tool that includes screenshots, time tracking, and project management.

Why I picked Hubstaff: Its simple interface and design make it really easy for your team to enter their time and for you to track their progress.

Budget management is straightforward—using Hubstaff you can easily set time limits and budgets for your team to bill against with a maximum number of hours you want a member to be able to work in a week and the app will automatically prevent them from exceeding the limit.

When you’re working with a distributed team it can be hard to verify exactly what people are doing and how they’re spending their time so Hubstaff has some pretty handy tools to give you insight into what your team is doing in the time they’re logging to your project with screenshots and activity levels. Now you can also see which applications your team members are using and what URLs they are browsing while they’re tracking time.

Hubstaff Standout Features & Integrations

Features include agile project management, automated stand-ups, time tracking, sprint management, scheduling, invoicing, budgeting, and expense tracking.

Integrations are well supported across stacks of different tools including project management tools Asana, Jira, and Basecamp, payments, accounting and invoicing integrations including QuickBooks, Paypal as well as Salesforce and Zendesk among others.

Workfront is a robust project management software that helps you plan and organize workflows with easy-to-use automation features.

Why I picked Workfront: The software’s dashboard provides actionable insights that help project managers measure productivity, build strategies, allocate resources, and optimize work. The process management software prioritizes requests, assigns work to teams, and automates approvals. From onboarding to delivery, digital assets are automatically built, reviewed, approved, and tagged to associated projects.

Workfront’s automation features let you create custom reports and schedule their delivery to different users, making sure that they will receive the data they need, when they need it. The software also comes as a mobile app that works on Android and iOS, so your team can keep track of their projects on the go.

Adobe Workfront Standout Features & Integrations

Features include automations, templates, real-time reports, agile boards, online reviewing where stakeholders can comment, request changes, and approve projects, project goals, and real-time reporting.

Integrations include tools like Slack, Jira software, Salesforce, Dropbox, Google Drive, and Microsoft Teams. Additionally, it integrates with Adobe Creative Suite and Experience Manager to let your team work without leaving their design tools and has a rest API available for custom integrations.