This article will help you quickly compare and evaluate the best project management software with time tracking and other project tracking tools.
Project tracking software can be used to gauge where you are at with different elements of your project by gathering and projecting data back to you in real-time. It will help you plan, organize, and manage many aspects of your project while you power towards completion.
If you’re lucky, you’ll find the perfect software that tracks everything you need. That’s what this article is for: to introduce you to the many project tracking software options and then narrow down which one is the best fit for you.
Cloud-based collaboration and project management software that’s easy to scale and prioritizes collaboration and reporting
I also evaluate these aspects of a tool:
- User Interface (UI): Is it clean and attractive? Does the dashboard prioritize tracking essentials (time, budget, resources) or can it be customized to do so? Does the UI support quality of life functionality like drag-and-drop, checklists, custom fields, and so on?
- Usability: Is it intuitive and easy to learn for your entire team? Does the company offer good tech support, user support, tutorials, and training? Is their online community support, like user forums?
- Integrations: Is it easy to connect with other tools like your CRM or task management software? Any pre-built integrations with popular file-sharing tools like Google Drive and Dropbox, communication apps like Slack, and other common tools like Jira (for software teams)?
- Value for $: How appropriate is the price for the features, capabilities, and use case? How much does it cost per number of users? Is pricing clear, transparent, and flexible? Are there pricing ranges for a small business, freelancer, or enterprise?
Project Management Tracking Software: Key Features
What are we looking for when we select project tracking software for review? Here’s a summary of my evaluation criteria:
- To-do Lists – Every basic project management platform for project tracking should have some sort of to-to list system to track progress on project tasks.
- Objectives and Targets – Is it easy to set, change, and customize objectives for progress tracking so that you see future goals and how close (or far) you are from them?
- Resource Tracking – Can the tool gather data about resources going in and out of the project and make projections accordingly?
- Time Tracking – Time management that can track time according to tasks, projects, subtasks, team members, billable hours, etc.
- Financial Management – Invoicing features, expense tracking, budget dashboards.
- Customizable Alerts – Can alerts be customized to warn of overages in tracking initiatives and can they be deployed across platforms, like email, desktop, and mobile app notifications?
- Reporting – Can the tool produce accessible and actionable reports? Are there tools for automated sending of said reports? Will the report flag any tracking overages?
- User Permissions – Different users should have different levels of access to data on the platform and I’m looking for a tool that accomodates this need.
- Roadmaps – Can you clearly visualize your project from start to finish in order to set up project tracking deadlines, metrics, and dependancies that make sense.
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monday is one of the most flexible tools you can use for project management. This software enables project managers to customize their workplace to perfection, whether they start from scratch or use adaptable templates. And once you set the solution up, you can organize tasks, track projects, create goals, and assess employee workload.
monday enables project managers to implement effective work processes using a combination of statuses and priorities, helping their team members see which task they should work on at a glance.
monday integrates with Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, and many more through a paid plan with Zapier.
monday costs from $6/user/month and offers a free 14-day trial. The software also offers a free plan for up to two users. The free plan includes 200+ templates, and unlimited boards and docs.
Rocketlane is a project tracking software purpose-built to run customer-facing projects. It uniquely combines project management, document collaboration, and communication to help teams hit their project goals, accelerate time-to-value, and deliver a 5-star customer experience.
Rocketlane offers private and shared views for project plans and documents as well as a customer portal for stakeholder and client views. You can also codify your best practices with project and document templates to create them once and reuse them forever across projects.
With Rocketlane, you’ll be able to keep your customers involved and make them accountable with reminders, notifications, and actionable emails. You can work together and create new or embed existing documents, collaborate on them synchronously and experience Slack-like chat inside Rocketlane.
Rocketlane costs from $19/user/month and offers a free 14-day trial.
Kintone is a customizable project tracking software used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.
Kintone lets you build no-code project tracking apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.
Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.
What makes Kintone particularly great for project tracking are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows.
Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.
There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.
Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.
Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.
Wrike is a cloud-based project management software that helps teams organize their workflow, collaborate on different projects, and track their work.
This software comes with adaptable templates, so it’s easy to create and populate new projects. You can customize your tasks and assign them statuses to let your team know what to prioritize, design and assign work schedules, and set due dates for individual tasks. Wrike helps you track your team’s work with tasks lists, Kanban charts, or Gantt charts.
Wrike offers 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Wrike costs from $9.80/user/month. You can test the tool for free with a 14-day trial. The software also offers a free-forever plan. The free plan includes tasks and subtasks management, 2 GB of storage space, work schedules, interactive boards and spreadsheets, and unlimited users.
GoodDay is a project tracking software that gives you more than 20 ways to view your workload, schedules, goals, and progress. This work management platform can be used for planning, product and project management, and task organization.
GoodDay has a unique Action Required tracker that alerts the people involved regarding tasks and its corresponding schedules. GoodDay’s productivity suite includes a personal work scheduling (My Work) view where you can create custom views, adjust the user interface, customize fields, create your own task types, project templates, priorities, and workflows.
GoodDay integrates with hundreds of apps such as Google Drive, Google Calendar, Gmail, Slack, GitHub, Gitlab, Excel, Jira, Trello, and many others, accessible via native integration. More integrations are available through Zapier and GoodDay API.
GoodDay costs from $4/user/month and offers a free-forever version for up to 15-user teams.
Teamwork is a flexible tool that simplifies the work of project managers with milestone creation, time-tracking, invoicing, and billing features. The software has a clean interface, enabling managers to schedule tasks and oversee workflows with ease.
With Teamwork, you can see what all your team members are working on, identify bottlenecks, and attach relevant documents to tasks or subtasks. The built-in time-tracking features can help you pinpoint your organization’s most profitable services, so you can improve your resource allocation process.
Teamwork integrates with Google Drive, Box, OneDrive, Dropbox, Slack, Microsoft Teams, MS Office, Harvest, Quickbooks, Xero, Hubspot, SharePoint, Microsoft Project, SoftSync, and hundreds of others using a paid plan through Zapier.
Teamwork costs from $12.50/user/month. You can test the software for free for 30 days. The software also offers a free-forever plan for up to 5 users. The free plan includes basic project and task management features, milestones, and collaboration features.
Freedcamp is a project management and collaboration software that lets managers schedule, track, and review their team’s work. The tool enables team leaders to delegate tasks, set tasks goals, manage project timelines, and discuss projects using notes and comments. You can also set up custom notifications to let your team know when something changes.
Freedcamp shows you the status of all your tasks in real-time, so you stay on top of things without endless calls, emails, or meetings. The software also helps you track projects using calendars, Kanban methods, Gantt charts, or a grid view.
Freedcamp integrates with Google apps, Dropbox, OneDrive, Slack, Trello, Jira, and hundreds of other tools.
Freedcamp costs from $1.49/user/month. The software offers a free 14-day trial. There’s also a free-forever version you can sign up for. The free plan includes all the essential features with unlimited storage, projects, tasks, and users.
Runn is a project management software with time-tracking and financial forecasting capabilities. The platform gives project managers a bird’s-eye view on their team’s availability, workload, and capacity, helping them plan accordingly.
One of the great things about Runn is that it enables you to track a project’s financials with ease. You can see a project’s profitability at a glance, compare its scheduled hours versus its worked hours, and schedule future work according to your budget.
Runn integrates with Clockify, Harvest, and WorkflowMax. The software’s REST API enables you to integrate it with other services.
Runn costs from $10/user/month. The software has a free-forever version for up to five users. The free version offers the same features as the paid version.
OpenProject is an open-source project management and collaboration tool that lets you plan, schedule, and track your team’s activity. The software helps project managers organize their work and highlight important tasks using a combination of deadlines, statuses, and priorities.
The software is flexible, and you can adapt it to your needs. You can define filters and use them to track your projects. You can also create custom rows and columns for each project and fill them with tasks, subtasks, and notes, so your team will always know what to do, and when to do it.
Thanks to its adaptable format, OpenProject helps you integrate Agile and Scrum methodologies in your projects, and create custom reports for your clients.
OpenProject integrates with Microsoft Project, Slack, Toggl, Gitlab, GitHub, and Mattermost.
OpenProject costs from $8.50/user/month. The software offers a free 14-day trial.
Need expert help selecting the right Project Scheduling Software?
We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Project Scheduling Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.
It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
14 days free trial
|From $6/user/month||Check out monday.com|
Free 14 days trial
|$19/month/user||Check out Rocketlane|
30 days free trial (no credit card required)
|From $24/month/user with a minimum of 5 users||Check out Kintone|
Cloud-based collaboration and project management software that's easy to scale and prioritizes collaboration and reporting
14 days free trial
|From $9.80/user/month||Check out Wrike|
|From $4/user/month||Check out GoodDay|
30 days free trial
|From $10.99/user/month||Check out Asana|
30 days free trial. No credit card required.
|From $10/user/month||Check out Teamwork|
14 days free trial
|From $1.49/month/user||Check out Freedcamp|
14 days free trial
|From $10/user/month||Check out Runn|
|Per member per month. Billed monthly or annually.||Check out OpenProject|
Here’s a few more that didn’t make the top list. If you need additional suggestions for handy project tracking software, check these out.
- Celoxis – Popular, widely used web-based tool with comprehensive project and portfolio management features
- Airtable – Creative palette of app-like functionality that you can mix and match, with workflow management, features to automate processes on your teams.
- Notion – Used by WSJ and Notion, this task and project tracking app is a simple, beautiful workspace experience with 30+ types of content to add.
- Asana – Collaboration and basic project tracking that is free to use for unlimited projects and tasks for up to 15 team members.
- Avaza – Productive platform teams use to collaborate on projects, schedule resources, track time, manage expenses, and invoice customers.
- Harvest – Free time and expense tracking software plus robust reporting functionality for 1 person and up to 2 projects.
- Toggl – Simple time tracking synced across all your devices, from the browser extension, desktop app, phone app, and the website.
- Synergist – A leading job costing and project management system for creative agencies and other project-based businesses.
- ProjectManager.com – Project management software with flexible project views to address both Agile vs Waterfall workflows.
- Smartsheet – Flexible, no-code platform that empowers teams of any size to build the solution they need, and adapt as needs change.
- Clarizen – Configurable enterprise solutions that track resources, schedules, and tasks with full context and real-time insights.
- Mavenlink – Modern collaborative platform with tracking solutions to quickly and flexibly manage resources and projects.
- Clickup – Add Kanban boards, Gantt charts, calendars, with docs, conversations, reminders, and spreadsheets.
- Zoho Projects – Cloud-based issue and project tracking software that helps you plan your work, track it efficiently and collaborate with others.
- Easy Projects – Set budgets, monitor ongoing expenses, determine project profitability, and performance to minimize risk.
- LiquidPlanner – With everything in one place, you get instant insight into progress, risks, and budgets for all of your projects.
- Workzone – Instantly see which projects are on track, which ones are falling behind, and what every team member is working on at a glance.
- Scriforma – Enterprise-centric project and portfolio management software to estimate, plan, schedule, monitor, and collaborate easily.
- Basecamp – Project management and tracking with progress progress and messaging for stakeholders and external clients.
What’s The Difference Between Project And Issue Tracking?
Issue tracking might be a part of project tracking, which covers all elements of the project from time tracking, progress tracking, resource tracking, and more. Project tracking covers myriad areas of data, whereas issue tracking focuses on one type of tracking: just issues, bugs, problems, etc. Keep in mind that complex project imght require both—and that’s okay!
What Does Project Tracking Software Do?
Project tracking software does exactly what it sounds like: it tracks the various status indicators across your project. Common items that require tracking are time and budget tracking but project tracking software could cover many different areas of any project.
Are There Any Free Project Tracking Software?
Yes! Budget-conscious teams and small teams rejoice. Like many project management tools, there are free and freemium options for you to choose from. Check out this list of project management apps that includes some of the best free project tracking software.
How Do I Use Project Tracking in Software Engineering?
Software development comes with its share of project tracking needs. Project scheduling and tracking in software engineering are particularly useful to make sure the project stays on track and on budget. As a software engineer, you need some type of tracking and team collaboration tool to ensure your project team doesn’t miss deadlines or bug tracking to keep a record of any issues that need to be addressed before launch.
What Are the Types of Tracking Software?
There are plenty of elements of a job or project that you might need to track. Here are some examples of tracking software that you might encounter:
- Time tracking (timesheet apps)
- Task tracking apps
- Budget tracking software
- Construction project tracking software
- PMO tracker or other portfolio-level tracking tools
Not looking for a task tracking tool? Check out our other lists of top project management software:
- Before you get started, you need a plan. Check out the 10 Best Project Scheduling Software.
- Need help allocating resources across your teams and projects? Try the 10 Best Resource Management Software & Tools.
- Focused on boosting productivity this quarter? Take a look at this List Of The 18 Best Productivity Apps.
What Do You Think About These Project Tracking Software?
Project tracking software is designed to help you use a bird’s eye view of your project status in order to make smarter, more informed decisions about timelines, resources, and budgeting. Hopefully, some of the above tracking software options resonated with you so that you can put them to work for your team ASAP. Have you tried out any project tracking software listed above? Is there a tracking software solution that you would add to this list? Let me know in the comments below.
Related Read: What Is A Gantt Chart, And Why Is It Used?