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10 Best Project Tracking Software In 2023

List of Best Project Tracking Software

Here’s my list of the best project tracking software:

  1. monday.com

    Best project tracking through customized workflows

  2. Wrike

    Best for its focus on team collaboration and reporting

  3. Rocketlane

    Best client portals for project insight sharing

  4. Zoho Projects

    Best for easy reporting & analytics

  5. Kintone

    Best for building custom project workflows

  6. Runn

    Best resource and project tracking tool with integrated time-tracking, variance reporting, and financial forecasting

  7. Freedcamp

    Best project tracking for small teams

  8. Hubstaff

    Best for managing remote & field teams

  9. Adobe Workfront

    Best enterprise project tracking with automated workflows

  10. FunctionFox

    Best for creative professionals with project scope tracking and analysis

Project tracking software helps you handle an easy project and complex projects equally. This software lets you build a Gantt chart that reflects your schedule, assign resources, and track project progress using dashboards or some reporting-related feature.

On this list, you have a few of the best project tracking software on the market and details on what each one offers. Examples of this could be a time tracking feature, team collaboration around a specific project task, the capacity to organize agile teams, and all the things that will help you deliver your projects on time (we know they almost always are out of budget, so I'm not gonna say that).

How I Picked The Best Project Tracking Software

I evaluated and compared the most popular project tracking software on the market, both for its reviews and user interface. Then I weighed factors that make software a good option for project management, such as the ones that follow.

User Interface (UI)

I looked for PM software that is easy on the eye. Even if you are part of a startup and lead a small team, you need this software to have an attractive interface. This will help you quickly identify information that needs attention and affect navigation within the tool.

Gantt chart or timeline views

I searched for software that allows you to do project planning based on visuals. Project tracking becomes easier when you have bars showing dates, deadlines, milestones, or progress toward completion. Additionally, I selected software with drag-and-drop functionality so you can build and modify timelines faster.

Integrations

I researched the different ways in which a project management solution connects to other tools. This can be in the form of an import/export capability with software like MS Project, or a pre-built integration with the likes of Slack and Jira software. I also mention in the overviews if there are ways to build custom integrations using APIs or webhooks.

Pricing

Pricing information is a deciding factor most of the time, especially for a small business. Therefore, I look at the different plans and let you know the price per month on a monthly-billing basis. Any extra information you should know, such as discounts, demos or free versions is also included.

Overviews Of Each Project Tracking Software

Overviews of each tool, plus its standout features and integrations.

1

monday.com

Best project tracking through customized workflows

monday is one of the most flexible tools you can use for project management. This software lets you organize tasks, track projects, create goals, and assess employee workload.

Why I picked monday.com: It enables you to implement effective work processes using a combination of statuses and priorities, helping your team members see which task they should work on at a glance. It also presents the information in multiple views, such as Kanban, timeline, Chart, and table. This way, you have the flexibility to track your project according to your preferences.

Additionally, monday.com lets you track your team's progress through customizable dashboards and reports. If you are interested in tracking what your team is up to, regarding their tasks, the time tracking column brings time tracking to the table view. Once you add the column to your project schedule, each person from your team can start and stop a timer related to their task within that one view.

monday.com Standout Features & Integrations

Features include resource management, project management, time tracking, collaboration, file management, collaborative docs and reporting dashboards.

Integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, and many more through a paid plan with Zapier.

The software offers a free plan for up to two users, which includes 200+ templates, and unlimited boards and docs.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 6745

14-day free trial + freemium plan available

From $8/user/month (billed annually, min 3 seats)

2

Wrike

Best for its focus on team collaboration and reporting

Wrike is a cloud-based project management software that helps teams organize their workflow, collaborate on different projects, and track their work.

Why I picked Wrike: This software comes with adaptable templates, so it’s easy to create and populate new projects. You can customize your tasks and assign them statuses to let your team know what to prioritize, design and assign work schedules, and set due dates for individual tasks.

Wrike helps you track your team’s work with tasks lists, Kanban charts, or Gantt charts. Additionally, it helps you track your team's time by offering both a manual and semi-automatic way of tracking time. All of this information can later be reviewed through custom reporting to extract insights.

Wrike Standout Features & Integrations

Features include pre-built templates, custom request forms, interactive Gantt charts, visual proofing, workflow automations, time tracking, project portfolio management, and dashboards.

Integrations include over 400 pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 2544

Freemium version available

From $9.80/user/month

3

Rocketlane

Best client portals for project insight sharing

Rocketlane is a project tracking software purpose-built to run customer-facing projects.

Why I picked Rocketlane: It uniquely combines project management, document collaboration, and communication to help teams hit their project goals, and accelerate time-to-value. Rocketlane offers private and shared views for project plans and documents as well as a customer portal for stakeholder and client views. You can also codify your best practices with project and document templates to create them once and reuse them forever across projects.

If you want to have every project tracking tool in one software, time tracking within the platform is available but has to be activated from the software's settings so you can use it. The settings also allow you to set reminders, timesheet approvers, and submission days. Your team can access all of the time-tracking features from the clock on the left panel, and add time entries by filling in the required fields.

Rocketlane Standout Features & Integrations

Features include conversations tied to tasks, documents, and updates, native documents, live conversations, project management, resource management, task management, white-label customer portals, dashboards, and reporting.

Integrations include Slack, Jira software, Workato, and Salesforce. Additionally, you can connect Rocketlane to thousands of apps through its Zapier integration.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.8 299

14-day free trial

From $19/user/month

4

Zoho Projects

Best for easy reporting & analytics

Zoho Projects is a powerful project tracker that offers easy-to-use built-in tools for issue tracking, time tracking, and project reporting. As a project tracking solution, Zoho Projects delivers all kinds of information. This includes project progress, budget status, resource capacity, and any potential project issues.

Why I Picked Zoho Projects: Some of the key features of Zoho Projects that greatly impact its role as a project tracking solution are the well-rounded project visibility and reporting capabilities. A good project tracker ensures complete visibility into every aspect of the project, especially when it comes to performance and progress. The built-in project reporting is responsible for providing managers with all the information they need regarding their open and closed tasks, expenses, and the overall performance of their project.

Automated invoicing is another feature from Zoho Projects that makes it at the very least a decent project tracking software solution. Project managers and stakeholders can easily bill their clients for time and materials that are recorded in the timesheets module. The system will auto-generate invoices with all the logged activity data from the entire team that worked on the project.

Zoho Projects Standout Features & Integrations

Features include roadmapping, project management, reporting & analytics, task scheduling/tracking, customer management, prioritization, and notifications.

Integrations include Microsoft Office 365, Microsoft Teams, Google Drive, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported. Being part of the Zoho ecosystem allows you to connect to several of Zoho’s own services for Sales, Marketing, CRM, customer service, and more.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 286

10-day free trial

From $5/user/month

5

Kintone

Best for building custom project workflows

Kintone is a customizable project tracking software used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide.

Why I picked Kintone: Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build no-code project tracking apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows. Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

Kintone Standout Features & Integrations

Features include a pre-built application library, enhanced process management, private messaging, real-time custom graphs and charts, and granular permission controls.

Integrations include Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone offers discounted prices for nonprofits and educators, and a free custom app build as part of the free trial process.

30-day free trial

From $24/user/month

6

Runn

Best resource and project tracking tool with integrated time-tracking, variance reporting, and financial forecasting

Runn is a project management software with time-tracking and financial forecasting capabilities. The platform gives you a bird’s-eye view of your team’s availability, workload, and capacity, helping them plan accordingly.

Why I picked Runn: Scheduling is easy and intuitive. You simply drag and drop to create project phases and allocations. Additionally, you can create project milestones, project notes and add time off, and change between monthly, quarterly and 6-month views to plan for the short and long term. If you don’t have the right person at the right time, use placeholders to define the requirements for the project.

One of the great things about Runn is that it enables you to track a project’s financials with ease. You can see a project’s profitability at a glance, compare its scheduled hours versus its worked hours, and schedule future work according to your budget.

Runn Standout Features & Integrations

Features include resource scheduling, project planning, capacity management, project forecasting, resource management, timesheets, and reporting.

Integrations include Clockify, Harvest, and WorkflowMax. The software’s REST API enables you to integrate it with other services.

The free version offers the same features as the paid version for up to five users.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
3.7 41

14-day free trial and free plan

From $10/person managed/month

7

Freedcamp

Best project tracking for small teams

Freedcamp is a project management and collaboration software that lets managers schedule, track, and review their team’s work.

Why I picked Freedcamp: The tool enables you to delegate tasks, set tasks goals, manage project timelines, and discuss projects using notes and comments. You can also set up custom notifications to let your team know when something changes. Freedcamp shows you the status of all your tasks in real-time, so you stay on top of things without endless calls, emails, or meetings. The software also helps you track projects using calendars, Kanban methods, Gantt charts, or a grid view.

Freedcamp Standout Features & Integrations

Features include item tagging, comments, task management with bulk edit, wiki-style documents, invoicing, issue tracking, dashboards, and reporting.

Integrations include Google apps, Dropbox, OneDrive, Slack, Trello, Jira, and hundreds of other tools.

The free plan includes all the essential features with unlimited storage, projects, tasks, and users.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5 136

14-day free trial

Free version + pro starts at $1.49/user/month

8

Hubstaff

Best for managing remote & field teams

Hubstaff is a full-featured, free project tracking software (with freemium upgrades) that’s best for remote or distributed teams. It’s a lightweight, native time tracking tool that includes screenshots, time tracking, and project management.

Why I picked Hubstaff: Its simple interface and design make it really easy for your team to enter their time and for you to track their progress.

Budget management is straightforward—using Hubstaff you can easily set time limits and budgets for your team to bill against with a maximum number of hours you want a member to be able to work in a week and the app will automatically prevent them from exceeding the limit.

When you’re working with a distributed team it can be hard to verify exactly what people are doing and how they’re spending their time so Hubstaff has some pretty handy tools to give you insight into what your team is doing in the time they’re logging to your project with screenshots and activity levels. Now you can also see which applications your team members are using and what URLs they are browsing while they’re tracking time.

Hubstaff Standout Features & Integrations

Features include agile project management, automated stand-ups, time tracking, sprint management, scheduling, invoicing, budgeting, and expense tracking.

Integrations are well supported across stacks of different tools including project management tools Asana, Jira, and Basecamp, payments, accounting and invoicing integrations including QuickBooks, Paypal as well as Salesforce and Zendesk among others.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3 392

14-day free trial

From $7/user/month

9

Adobe Workfront

Best enterprise project tracking with automated workflows

Workfront is a robust project management software that helps you plan and organize workflows with easy-to-use automation features.

Why I picked Workfront: The software’s dashboard provides actionable insights that help project managers measure productivity, build strategies, allocate resources, and optimize work. The process management software prioritizes requests, assigns work to teams, and automates approvals. From onboarding to delivery, digital assets are automatically built, reviewed, approved, and tagged to associated projects.

Workfront’s automation features let you create custom reports and schedule their delivery to different users, making sure that they will receive the data they need, when they need it. The software also comes as a mobile app that works on Android and iOS, so your team can keep track of their projects on the go.

Adobe Workfront Standout Features & Integrations

Features include automations, templates, real-time reports, agile boards, online reviewing where stakeholders can comment, request changes, and approve projects, project goals, and real-time reporting.

Integrations include tools like Slack, Jira software, Salesforce, Dropbox, Google Drive, and Microsoft Teams. Additionally, it integrates with Adobe Creative Suite and Experience Manager to let your team work without leaving their design tools and has a rest API available for custom integrations.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1 896

Free demo available

Pricing upon request

10

FunctionFox

Best for creative professionals with project scope tracking and analysis

FunctionFox is a timesheet and project management tool that enables you to keep multiple projects on track and on time.

Why I picked FunctionFox: The software is simple to set up and has a smooth learning curve, so your team should be able to use all of its features after watching the onboarding video tutorials.

This platform was designed with creatives in mind, so you can set up tasks with different hourly rates within the same project. You can assign different values for each project, so it’s easy to keep them within budget. You can then use Gantt charts to track the projects until completion. The Manager and CEO views provide detailed information about a project’s timeline, status, and costs, helping you provide estimates to your clients.

FunctionFox makes invoicing easy. Instead of asking team members to submit their timesheets, project managers can select a project and see at a glance how much time each member spent on it.

FunctionFox Standout Features & Integrations

Features include time tracking, retainer tracking, editable rates, project templates, to-do lists with email alerts, freelancer access, and email alerts on comments.

Integrations are not available at the moment.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4 53

Free demo available

From $35/month + $3.75/user/month

Need expert help selecting the right Project Scheduling Software?

We’ve joined up with Crozdesk.com to give all our readers (yes, you!) access to Crozdesk’s software advisors. Just use the form below to share your needs, and they will contact you at no cost or commitment. You will then be matched and connected to a shortlist of vendors that best fit your company, and you can access exclusive software discounts!

Summary Of The Best Project Tracking Software

Below, we’ve put together a reader-friendly table neatly summarizing basic info about the tools described in this article. We’ve investigated the pricing and availability of free trials and demo versions for you to make a side-by-side comparison that much simpler.

Tool Free Option Price
1
monday.com

Best project tracking through customized workflows

14-day free trial + freemium plan available

From $8/user/month (billed annually, min 3 seats) Visit Website
2
Wrike

Best for its focus on team collaboration and reporting

Freemium version available

From $9.80/user/month Visit Website
3
Rocketlane

Best client portals for project insight sharing

14-day free trial

From $19/user/month Visit Website
4
Zoho Projects

Best for easy reporting & analytics

10-day free trial

From $5/user/month Visit Website
5
Kintone

Best for building custom project workflows

30-day free trial

From $24/user/month Visit Website
6
Runn

Best resource and project tracking tool with integrated time-tracking, variance reporting, and financial forecasting

14-day free trial and free plan

From $10/person managed/month Visit Website
7
Freedcamp

Best project tracking for small teams

14-day free trial

Free version + pro starts at $1.49/user/month Visit Website
8
Hubstaff

Best for managing remote & field teams

14-day free trial

From $7/user/month Visit Website
9
Adobe Workfront

Best enterprise project tracking with automated workflows

Free demo available

Pricing upon request Visit Website
10
FunctionFox

Best for creative professionals with project scope tracking and analysis

Free demo available

From $35/month + $3.75/user/month Visit Website

Other Tools

Here are a few more tools that did not make it to the top 10, but are good options for you to review.

  1. GoodDay

    Best integrated work management platform with an Action Required tracker

  2. OpenProject

    Best open source project tracking software

  3. ClickUp

    Track project progress, tasks, time, and activity with only a few clicks.

  4. Teamwork

    Flexible project management solution for delivering projects with time tracking tools built-in

  5. ESPMI

    Best for its thorough reporting features

  6. Celoxis

    Popular, widely used web-based tool with comprehensive project and portfolio management features

  7. Asana

    Lightweight and clutter-free work management tool that uses kanban-style cards to visually organize tasks, statuses, and deadlines

  8. Kanbanize

    A leading Kanban platforming with built-in business rules to automate processes and interactions among agile teams

  9. Scoro

    Business management software with enterprise-level reports covering every aspect of the business that are compiled automatically

Project Tracking Software FAQs

Find the answers to common questions about this topic.

project tracking software logos list

What's Next?

Speaking of project tracking, I thought you might find it useful to learn how to control a few more project-related topics. Why don't you take a peek at these?

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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