23 Best Resource Management Software Reviewed 2025
10 Best Resource Management Software Shortlist
Here are the best resource management software tools that made my shortlist:
Get free help from our project management software advisors to find your match.
Resource management software helps you manage your project team and other resources so can optimize your team's time and utilization, and complete projects on time and budget. Without the right tool, you'll run up against budget constraints, scheduling conflicts, and a lack of knowledge about who's working on what or when they're working on it.
In my years in project management, I've seen everything that can go wrong with resourcing. Resource management tools reduce the time and effort needed to resolve those issues. To that end, here are my picks for the best resource management software. I've reviewed each one and assessed whether it can address common resourcing challenges, so you can find the right fit for your projects and teams.
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Compare Specs Side-By-Side
Compare the pricing and specs for each tool on my shortlist below.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for visual, profitable resourcing | 30-day free trial available | From $6/scheduled user/month | Website | |
| 2 | Best for forecasting team utilization | 14-day free trial + free demo available | From $19.90/user/month (billed annually) | Website | |
| 3 | Best for real-time resource utilization | Not available | Pricing upon request | Website | |
| 4 | Best for simple workload planning | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website | |
| 5 | Best for hassle-free resource booking | 30-day free trial | From $4.16/user/month (billed annually) | Website | |
| 6 | Best for resource planning, capacity management & optimization | 60-day free trial | Pricing upon request | Website | |
| 7 | Best resource planning and capacity forecasting | 14-day free trial | From $9/month (billed annually) | Website | |
| 8 | Best for midsize and large companies | 14-day free trial + free demo available | From $7/user/month (billed annually) | Website | |
| 9 | Best for project-based work | 30-day free trial | From $9.50/user/month (billed annually) | Website | |
| 10 | Best for workload optimization | Free trial available | From $9/user/month (billed annually) | Website |
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monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
CRM Creatio
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2
Best Resource Management Software Reviews
Below, you’ll find my choices for the best resource management software and tools. I’ve provided a detailed summary of each, including screenshots, standout features, integrations, and some pros and cons.
Float is a resource management software that helps professional services teams allocate, scope, and report on client work to improve their profitability. You get the context and data you need to match the right people to the right projects when resourcing client work.
Why I picked Float: Float offers a visual setup to help you make smarter resourcing decisions by tracking profitability implications of your resourcing as you go. This means utilization, cost, and billable rates are all captured and tracked at the project or person level, making it easy to report on them live.
Scheduling resources in Float is also easy with color-coded drag-and-drop allocations, keyboard shortcuts, and the option to switch between hours or percentages. Plus, it lays in elements of capacity management, so you get instant feedback when resourcing. It shows you everything from open time slots to conflicts like over-allocations, tentative work, planned time off, or regional holidays. Overall, Float is perfect for professional services teams who don’t need the complexity and extra overhead of traditional PSA software.
Float Standout Features and Integrations
Features include a centralized resource schedule, capacity management, project scoping, actuals tracking, advanced reporting, cost and profitability tracking, rates, and placeholders (for contractors or new hires). While the Schedule is the center of the platform, the project plan is a great place to align client work expectations with current availability and budgets. When combined with the Rates features, Float’s Reporting allows you to forecast utilization, track the cost of your people, and anticipate project margins in real-time. And with time tracking that auto-fills based on scheduled work, capturing actuals is simple.
Integrations include Google Calendar, Outlook Calendar, Slack, Jira, Asana, Teamwork, and Trello. Float also has a Zapier app, which allows you to connect to a library of 1,000+ apps like your favorite project management systems or your CRM.
Pros and cons
Pros:
- 24-hour support
- Strong resourcing context and data
- Mobile app for iOS and Android
Cons:
- Time tracking requires you to get a higher plan
- Updating staff/personnel list takes time
Scoro is a resource management software that provides a suite of tools to assist businesses in managing their projects, finances, and resources within a single system.
Why I picked Scoro: I like the platform's robust features that allow users to plan and prioritize work, distribute tasks with a drag-and-drop planner or Kanban task board, and manage time with shared calendars, timesheets, and a built-in time tracker. Scoro also enables monitoring of billable and non-billable hours and ensures accountability for time spent on client work.
Furthermore, the platform has comprehensive forecasting tools that allow managers to gain a clearer view of current capacity levels, shortages, deadlines, and planned events and vacations. This foresight helps avoid over- or under-utilization of staff, leading to better workload balance and increased employee satisfaction.
Scoro Standout Features & Integrations
Features include advanced utilization tracking with real-time dashboards that combine resource allocation, project progress, and financial metrics into a single, cohesive view. Additionally, Scoro’s integrated billing and resource tracking ensure streamlined management of billable hours that enable precise invoicing and better financial oversight.
Integrations include Google Calendar, Microsoft Exchange, Xero, QuickBooks, Sage Intacct, Expensify, Stripe, Jira, Slack, Asana, Dropbox, PayPal, and more.
Pros and cons
Pros:
- Robust reporting and analytics
- Comprehensive view of team utilization
- Automated invoices
Cons:
- Learning curve for first time users
- Limited support for other languages
New Product Updates from Scoro
Scoro's New Updates: AI Insights, Project Metrics, and Usability Enhancements
Scoro's update introduces ELI insights for AI-driven reporting, enhanced project metrics with trends and alerts, and usability improvements like a revamped task list. For more details, visit Scoro Updates.
Kantata is a well-rounded tool that bridges the core planning, execution, project accounting, and analysis systems in a single operating environment. It has modules for project management, accounting, resource management, business intelligence, and team collaboration for services teams and agencies.
Why I picked Kantata: What appeals to me about Kantata is their system of dashboards, live time and expense tracking features, and their great documenting system. The resource management module offers real-time utilization and margins at the project and even the task level. From what I've seen, Kantata truly offers a comprehensive RM suite that even includes accounting tools like project costing, budget management, and invoicing. Despite requiring time to really master, Kantata has been widely recognized as being easy to use and learn and I believe that Kantata's benefits are worth the time.
Kantata Standout Features & Integrations
Features include dynamic margin tracking at both project and task levels that provide granular insights into profitability and allow businesses to optimize resources for maximum financial impact. Additionally, Kantata offers access to its BI Consultants, a team of experts who can design custom reports and provide tailored training to ensure your business can maximize the platform’s value while reducing implementation risks.
Integrations include pre-built integrations with tools like Expensify, G Suite, Netsuite, Jira, Hubspot, Xero, Salesforce, Slack, Concur, Qualtrics, Dynamics 365, and Quickbooks. They also provide an integration platform called M-Bridge to help you build your own integrations.
Pros and cons
Pros:
- Resourcing fully integrated with master planning
- Good reporting functionality for resource data
- Distinguish between soft and firm allocation
- Easy capacity management
Cons:
- Advanced features are available only in the Premier and Enterprise editions of the application
- Proofing solution is an add-on
- Custom reports can be difficult to create without training
New Product Updates from Kantata
Kantata Introduces Real-Time Sentiment Analytics
Kantata has unveiled In-App Sentiment Data in its Pulse solution, enhancing real-time sentiment analytics to improve team morale and project delivery. For more details, visit Kantata Press.
monday.com is a flexible work platform to help teams communicate in context and get a big picture of outstanding projects, available resources, and projected timelines.
Why I picked monday.com: I chose monday.com primarily for its smart design and straightforward interface. In my opinion, even team members who are lacking resource management experience can quickly get started planning timelines, assigning project ownership, and managing projects. The monday.com app also gives you the flexibility and power to run your team on the go, which I think is a great feature for busy managers. You can organize your daily work, projects, and teams as well as establish workflow automations, share documents, and create Gantt charts for further clarity.
monday.com Standout Features & Integrations
Features include a dependency tracking feature that ensures task assignments and timelines are automatically adjusted when project dependencies shift. Additionally, monday.com’s time estimation column allows teams to compare planned vs. actual time spent on tasks, which can help improve forecasting accuracy and enable data-driven resource planning.
Integrations include apps like Slack, Google Calendar, Jira, GitHub, Excel, Google Drive, Gmail, Trello, Dropbox, Typeform, and thousands more accessible via Zapier.
Pros and cons
Pros:
- New features being rolled out regularly
- Easily create boards dedicated to operational resource tracking
- Color coded status great for resource overviews
Cons:
- Comparatively complex pricing rubric
- May be too robust for small teams
- Gantt charts locked to mid-level plan
Resource Guru is a dedicated resource management software that aims to make resource management user-friendly with quick scheduling tools.
Why I picked Resource Guru: I chose Resource Guru for this list because of its conflict resolution capabilities. Resource management and team collaboration are built in to make resource booking more straightforward, with clash management, leave management, and a waiting list to prevent over-booking. It helps project managers make bookings simultaneously with no chance of stepping on each other’s toes. Clashes are automatically prevented, which I hope will save you a huge headache.
Resource Guru Standout Features & Integrations
Features include individual resource dashboards that allow team members to log in and view their specific tasks, bookings, and priorities in real time. The platform's 'availability bar' also visually displays resource capacity across the team, preventing overallocation and maintaining balanced workloads.
Integrations include calendar apps like Outlook calendar, Calendly, and Google calendar. Thousands of additional apps are accessible through Zapier.
Pros and cons
Pros:
- Daily resource summary emails
- Attractive and flexible UI
- Very affordable per-user rate
- Availability bar for capacity planning
Cons:
- No copy-paste of resource tasks
- Unable to sort resources by experience level
Saviom is a configurable and scalable resource management software built to combat the resourcing challenges across all industries. It can align resource capacity to changing demands for current and future projects in the pipeline.
Why I picked Saviom: I chose Saviom for its suite of advanced features, such as multidimensional scheduling, capacity planning, real-time optimization, talent planning, time management, and business intelligence reports. Its configurable software architecture can be customized and scaled up to meet the specific business requirements. Role-specific dashboards also enable various stakeholders to fast-track decision-making across matrix boundaries.
Saviom Standout Features & Integrations
Features include an all-in-one resource planner, which offers a host of advanced functionalities such as multi-dimensional analysis, heat mapping, intelligent matchmaking, early warning, and KPI forecaster. All these features collectively help boost billable utilization of every resource, bridge skills gaps proactively, reduce burnout, and minimize hiring/firing costs. The tool also provides scenario-based modeling and simulation that helps create the best resource plan with the existing constraints.
Integrations are available with popular business applications, although specific ones aren't mentioned.
Pros and cons
Pros:
- Highly configurable & customizable resource management tool
- Multidimensional forecasting and capacity planning
- Highly flexible real-time reports, analytics & dashboards
- Real-time resource optimization, modeling & simulation
Cons:
- More suitable for medium to large enterprises
- There is a learning curve as the tool comes with extensive features
Productive is a versatile platform that offers tools to simplify planning and team collaboration. It helps businesses handle multiple workflows and enables efficient tracking and allocation of resources across projects. The platform also caters to teams in service-oriented industries who need precision in resource planning and project delivery.
Why I picked Productive: Productive provides advanced forecasting tools that help your team plan and allocate resources effectively. Its capacity planning feature lets you monitor workloads and team availability, helping you make better decisions about upcoming projects.
Moreover, the platform's time tracking and profitability insights give you a clear picture of where resources are being used. You can also adjust schedules and reallocate team members on the go to maintain productivity and balance.
Standout features & integrations:
Features include role-based resource filters that allow you to assign tasks and allocate team members with precision to ensure the right people are working on the right tasks at the right time. Additionally, the platform’s scenario planning tool empowers teams to test various resource allocation strategies before committing, which helps minimize risks and improve project outcomes.
Integrations include Slack, QuickBooks Online, Xero, Zapier, HubSpot, Jira, Microsoft Teams, Google Workspace, Asana, and Trello.
Pros and cons
Pros:
- Built-in time management can bill multiple business entities
- Plenty of custom tags to choose from
- Quite easy to set up collaborative tasks
Cons:
- Invoicing and quotation features are limited
- Mobile app could be faster/more responsive
Hub Planner is a versatile solution designed for managing resources and projects at scale. It caters to companies with complex resource needs by helping teams allocate workloads and track time effectively. This software is particularly well-suited for organizations handling multiple projects and requiring detailed oversight.
Why I picked Hub Planner: Hub Planner offers advanced scheduling tools that allow you to assign tasks and visualize resource allocation effortlessly. Its timesheets feature integrates seamlessly with scheduling, helping your team track hours and analyze productivity. Additionally, the built-in reporting functionality provides actionable insights for improving project performance. These features are ideal for midsize and large companies managing diverse resources and complex projects.
Standout features & integrations:
Features include a vacation and leave management functionality that enables teams to plan around availability gaps without disrupting project timelines. The platform's resource utilization heatmaps also provide a quick visual overview of under- or over-utilized resources to ensure optimal workload distribution.
Integrations include Microsoft Outlook, Google Calendar, Slack, Zapier, Jira, Trello, Asana, Salesforce, Harvest, and Basecamp.
Pros and cons
Pros:
- Easy toggle between user/group
- Powerful & precise built-in reporting
- Search filter for available resources with skill sets & location
- Excellent capacity planning & forecasting
Cons:
- Need an API or intermediary for MS Teams
- Editing Custom Fields requires manual input or help from Hub Planner support
- Need to click into modal for more details on events/projects bookings
Silverbucket is a project resource planning software that helps businesses manage their project allocations effectively. Silverbucket is easy to use and allows users to view and compare resource plans and actual hours to get insights into the success of resource management activities, which I think makes it a great tool for those managing resources for projects
Why I picked Silverbucket: I chose Silverbucket because it not only helps you schedule your projects but also helps you delegate work to the right people. The software offers a clear view of your company’s resource allocations, including conflicts, workloads, and capacity levels. Its Gantt chart visualization can help you plan and view project timelines easily while skill management offers a way to find the right competencies for your project team.
With Silverbucket, the drag-and-drop functionality makes it easy to move allocations from a role to a person or vice versa. Additionally, allocation features such as the max function help prevent overbooking by ensuring you can reserve a person’s capacity ahead of time. Employees can also log their hours in the system, giving you the opportunity to compare actual hours to planned hours.
Silverbucket Standout Features & Integrations
Features include a soft booking functionality that enables tentative resource assignments, which can help teams plan ahead without committing fully until project details are confirmed. Additionally, the platform’s risk and conflict management tools proactively flag scheduling conflicts and potential resource shortages to ensure smoother project execution and better team efficiency.
Integrations include HubSpot, Microsoft Azure, Deltek, ValueFrame, PlanMill, Millnet, Power BI, Visma Severa, Marathon, Parm AG, and more.
Pros and cons
Pros:
- Competency management for finding right people for the project team
- Soft booking can be used to create tentative allocations
- Easily compare resource plans to actual hours
Cons:
- No ability to create “what if” resource planning scenarios
- No mobile application available
Bonsai is a comprehensive business management platform that offers all-in-one solutions for managing various aspects of a business. It consolidates projects, clients, and teams into one easy-to-use platform, and is ideal for businesses, like agencies, consultancies, and professional services firms, looking for integrated resource and business management.
Why I picked Bonsai: What I like about Bonsai is their all-in-one approach to managing a business. On the resource management side, the platform offers workload charts and planning functionalities. You can set daily limits for team members, schedule multiple projects, and log time off. Its dashboard gives you a comprehensive overview of current resource allocations, so you can see who is over and under-utilized. Bonsai's analytics also allow you to forecast future project needs, whether it's budget or human resources.
Bonsai Standout Features & Integrations
Features include an automated project prioritization feature that dynamically adjusts task order and resource allocation based on deadlines and project importance to ensure critical work is always on track. Its time-off impact analysis tool also allows managers to visualize how planned absences will affect team capacity and project timelines, which makes proactive adjustments easier.
Integrations include Zapier, Slack, QuickBooks Online, Gmail, Google Calendar, Calendly, ClickUp, Trello, Google Drive, Google Sheets, Xero, HubSpot, and more.
Pros and cons
Pros:
- Robust reporting and analytics
- Real-time capacity planning
- All-in-one business and resource management
Cons:
- May not be suitable for scaling businesses
- Lacks more advanced features
Other Resource Management Software Reviews
If you didn’t find what you were looking for above, here are a few more software tools that might fit the bill.
- Polaris PSA By Replicon
Resource management software with combined PSA and PPM functionality
- Wrike
For scalability
- Acuity PPM
For project portfolio resource management
- Microsoft Project
For Microsoft users
- Anaplan
For scenario planning
- ProjectManager
For resource monitoring through project dashboards
- Meisterplan
For role-based resource allocation
- ActiveCollab
For built-in invoicing
- Planview Clarizen
Enterprise-grade resource management tool
- Schedule It
For scheduling work shifts
- KeyedIn
For the PMO level
- Birdview
For simulating resource loading
- PSOhub
RM that integrates with CRMs
Video Walkthrough of Resource Management Tools
Check out our video on resource management software!
Related Resource Management Software Reviews
If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:
- Workflow Automation Software
- Time Tracking Software
- Task Management Software
- Collaboration Tools
- Gantt Chart Maker
- Productivity Tools
- Resource Scheduling Software
- Free Resource Management Software
- Marketing Resource Management Software
- Resource Booking Software
- Agency Resource Management Software
- Open Source Resource Management Software
- Web-based Resource Scheduling Software
- Inventory Resource Management Tools
Resource Management Software Selection Criteria
Through researching and testing a variety of resource management platforms, I've developed a series of selection criteria to help me determine which project resource planners are worth recommending to users.
Core Functionality (25% of total score)
To be considered for inclusion on this list, each solution had to fulfill these common use cases:
- Real-time visibility into resource availability
- Detailed resource scheduling capabilities
- Tools for demand forecasting and capacity planning
- Workforce skill and competency tracking
- Financial management features for budgeting and cost analysis
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Advanced AI for predictive analytics or specialized tools for industry-specific needs
- Improved resource visualization tools like interactive Gantt charts or heat maps for resource utilization
- Customizable dashboards and reporting tools that provide insights tailored to the specific needs of stakeholders within the organization
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- An intuitive interface that balances complexity with ease of use (i.e. drag-and-drop scheduling tools or easy filtering and tagging for resource identification)
- A clear and concise layout that allows for simple resource planning and minimizes the learning curve to improve the overall user experience
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- The availability of comprehensive training resources, including video tutorials, interactive product tours, and detailed documentation
- Access to a variety of templates that help speed up the setup process for new projects or resource allocation plans
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Responsive and knowledgeable customer support teams that are available through multiple channels, such as live chat, email, and phone
- A robust online community or forum where users can share tips, ask questions, and find solutions from peers
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing models that offer clear value for the features and capabilities provided, including transparent billing and flexible plans
- The availability of free trials or demo versions that allow potential buyers to assess the platform's suitability before committing to a purchase
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- High ratings for user satisfaction, particularly regarding ease of use, customer support, and overall impact on project and resource management efficiency
- Positive feedback on how well the platform scales with the business and adapts to changing needs and growing project complexity
How to Choose Resource Management Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Make sure the software can grow with your team. Look for options that can handle increasing resources, users, and projects without sacrificing performance or usability. |
| Integrations | Check whether the software integrates seamlessly with the tools your team already uses, like project management platforms, CRMs, or accounting software. |
| Customizability | Choose software that lets you tailor your workflows, permissions, and reporting to match your team’s specific needs and industry requirements. |
| Ease of Use | Opt for a platform with an intuitive interface and minimal learning curve so your team can adopt it quickly without frustration. |
| Budget | Make sure the pricing aligns with your software budget. Consider total costs, including subscription fees, add-ons, and potential scaling costs. |
| Security Safeguards | Prioritize software with robust security features like encryption, access controls, and regular updates to protect your team’s sensitive data. |
| Support Options | Look for reliable customer support through channels like chat, email, or phone, as well as access to a knowledge base or community forum for self-help. |
| Reporting Tools | Assess whether the software offers detailed reporting features to help you analyze resource usage and improve efficiency over time. |
It's worth emphasizing why integrations are especially important:
There are always limitations with these tools. Sometimes you have must-have requirements that the software can’t meet natively, and that’s when people start looking for integrations or workarounds.
Trends in Resource Management Software
In my research, I sourced countless product updates, press releases, and release logs from different resource management software vendors. Here are some of the emerging trends I’m keeping an eye on:
- AI-driven resource allocation: Software tools are implementing AI features that can predict staffing needs and assign resources based on skill sets, availability, and project priorities. This helps teams avoid overallocation, underutilization, and bottlenecks in complex projects.
- Scenario planning and modeling: Features for testing “what-if” scenarios are becoming standard. These tools allow you to manage risks and adjust plans quickly, and to visualize the impact of changes like shifting deadlines or reallocating resources without disrupting active projects.
- Skill mapping and development tracking: Platforms are integrating features that allow you to map team members’ skills and track their growth over time. You'll be able to make sure the right people are assigned to the right tasks and support the team's professional development.
- Real-time workload insights: Live dashboards can provide instant visibility into team workloads and capacity, as well as replace the need for static reports. You can quickly identify imbalances and adjust assignments to keep projects running smoothly.
- Sustainability and environmental tracking: Resource management tools are beginning to offer features for tracking sustainability metrics. This can help your business reduce waste and improve environmental impact.
What is Resource Management Software?
Resource management software is a tool that helps you allocate, schedule, and optimize resources (like personnel, equipment, and materials) to support project goals and objectives. The primary purpose is to make sure the right resources are available at the right time, in the right quantities, and in the right locations to complete project tasks within the budget and schedule.
If you lead specialized teams, you may need a variant, like engineering resource management software, for managing technical staff, tools, and deadlines in product development or construction projects.
Features of Resource Management Software
When selecting resource management software, keep an eye out for the following key features:
- Workload resource planning: Provides a view to monitor who is doing what, how much time it will take, potential bottlenecks, and who can handle more tasks
- Resource allocation automation: Automates the process of assigning tasks with no-code solutions like drag-and-drop builders, and reduces manual effort
- Alignment tools: Capacity planning and skill tracking features help match the right people to tasks while making sure workloads remain balanced and realistic
- Optimization tools: Provide insights into resource utilization, forecast demand, and budget usage to maximize efficiency and profitability
- Collaboration tools: Facilitate communication and coordination among team members and stakeholders
Benefits of Resource Management Software
Here are five primary benefits of using resource planner software:
- Efficient resource allocation: By providing insights into resource availability and workload, resources planning software helps you make sure resources are allocated optimally, minimize bottlenecks, and maximize productivity.
- Real-time visibility: With real-time updates on resource allocation and project progress, you'll have better visibility into project timelines and resource utilization. This lets you make informed decisions and proactive adjustments.
- Improved planning and forecasting: Resource allocation programs facilitate accurate planning and forecasting by analyzing historical data and resource trends, helping you anticipate future resource needs and allocate resources effectively.
- Better collaboration and communication: By centralizing resource information and allowing for collaboration among team members, the software fosters better communication, coordination, and alignment of resources with project goals. This also leads to improved project outcomes.
- Optimized project performance: Resource utilization software helps you optimize project performance by making sure the right resources are available at the right time, reducing delays, and increasing project delivery speed and quality.
Resource Management Software Costs & Pricing
Below is a breakdown of common resource management software plan types, their average prices, and the features typically included to help you determine which type of plan is right for you:
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free | $0 | Basic resource scheduling, limited projects, basic reporting |
| Basic | $10 - $20/user/month | Better scheduling, time tracking, basic analytics |
| Professional | $20 - $40/user/month | Advanced resource planning, real-time collaboration, full project management suite |
| Enterprise | Custom Pricing | Custom integrations, advanced security features, personalized onboarding and support |
You can always upgrade your plan if necessary. Common stages where your company may want to upgrade your pricing plan include:
- Growth in team size: When the team expands beyond the limits of the current plan, you might need additional user licenses or seats.
- Increased project complexity: When projects become more complex, you'll require advanced features such as improved reporting and analytics.
- Need for better support: You might require higher levels of customer support, such as 24/7 support or dedicated account managers, to keep things running smoothly and resolve issues quickly.
- Demand for more storage: When your current plan’s storage capacity becomes insufficient as you create project files, documents, and data, you'll need to upgrade to a plan with more storage.
- Integrations and customization: When you need more integrations with other software or require customization options that are only available in higher-tier plans, you'll need to upgrade.
New & Noteworthy Product Updates
Below you’ll find my notes and take on the latest and greatest resource management software product updates. Discover what’s now possible through feature releases, improvements, and updates on web, desktop and mobile apps. Learn what’s new, if it’s hot—or not—and why it matters for managing resources.
Q1 2025 Resource Management Software Updates
Kantata Update Notes
In March 2025, Kantata rolled out customizable pulse survey response options. You can choose from various response scales when creating survey questions, and there is now a preview function within the question creation interface which you can use to see how your survey will appear before deployment.
Another key update is expanded time tracking configuration options. You can now specify which project participants have permission to adjust time tracking settings at both the project and task levels. This allows for more project accountability and accuracy on time reports.
Project managers, HR managers, resource managers, and staffing coordinators will find these updates beneficial.
Verdict: Not. These improvements are great and will prove useful, but they aren't exactly innovative.
Check out Kantata's most recent pricing information.
Float Update Notes
Float’s latest update includes an improvement to its Zapier integration that makes it easier to synchronize project data across tools. You can now trigger workflows based on more specific project updates—such as when projects, tasks, phases, or milestones are created or modified. New actions allow automatic updates to elements like status, timelines, and tags.
This is especially useful for teams using project management tools like ClickUp, Basecamp, Monday.com, or Wrike alongside Float. It helps project managers and operations teams respond quickly to shifting project timelines and staffing needs.
With the updated Zapier connector, you can also now create clients and projects in Float automatically when deals reach a certain stage in the sales pipeline. This creates a smoother handoff from sales to delivery teams, reduces administrative workload, and accelerates project kickoff.
Verdict: Hot! Anything that will speed up and improve your workflows and boost overall productivity on your team is a win.
Check out Float's most recent pricing information.
monday.com Update Notes
monday.com CRM's new activity tracker widget gives sales managers a centralized, visual way to monitor reps' communication efforts, including emails and logged activities. This widget pulls data directly from CRM boards and offers a complete overview of sales activity. You can use this information to make data-driven decisions and prioritize deals.
You can view interaction data per sales rep, analyze trends, and identify potential gaps or inefficiencies. It features customizable settings for axes, chart types, and filters. These capabilities support more targeted coaching, performance tracking, and progress reviews during team check-ins.
Sales leaders and CRM admins will be most interested in this feature.
Verdict: Hot! Accurate performance tracking can be difficult, so anything that makes it easier is a great improvement.
Scoro Update Notes
Scoro's latest update focuses on improving work management tools across its platform. Time-off visibility is now more intuitive, with striped yellow backgrounds marking unavailable hours and clickable icons offering further details. There's also now a limit on recurring event end dates capping them at 10 years from their start date to reduce data clutter and ownership issues.
Utilization reporting also now includes a refined activity type filter. Previously, time entries were filtered by the task’s activity type. Now, the filter reflects the actual activity type assigned to each entry. This provides precise data for tracking productivity and resource allocation.
Verdict: Not. While these are solid improvements, there's not much that's new and noteworthy here.
MRPeasy Update Notes
MRPeasy's latest update introduced a new bookings report for purchase orders and deliveries which lets you view booking data associated with each purchase and adjust the storage locations of target lots. This is particularly helpful for improving inventory handling and reducing manual tracking errors.
The content report also now includes materials issued in subcontracting purchase orders, which offers a more complete view of stock usage. You can better track outsourced materials and keep inventory reporting accurate, which is valuable for production planners and supply chain managers.
Verdict: Hot! More reporting capabilities and ways of analyzing data and metrics for key for project and procurement managers.
Hub Planner Update Notes
Hub Planner has introduced custom field groups, which let you organize and manage custom fields more efficiently and manage complex data sets more easily within the platform. You can create, edit, and assign these groups across various projects, resources, or bookings.
This feature is particularly beneficial for project managers, resource planners, and team leads who require structured data to oversee projects and allocate resources effectively. It also supports scalability by accommodating the growing complexity of project data as organizations expand.
Verdict: Hot! This is another feature on this list that mean better data and better decision-making for project managers.
Resource Guru Update Notes
Resource Guru’s new heatmap views feature gives you a color-coded, visual way to understand team capacity and workload distribution. There are three views you can use—total utilization, billable utilization, and hours available—to spot who is under or overbooked and resolve bottlenecks before they affect project timelines.
The total and billable utilization views offer insight into how much of a team member’s time is being used and how much of that is generating revenue. The billable view is especially helpful for optimizing profitability by increasing focus on revenue-generating tasks.
Project managers, operations leads, resource planners, and agency teams managing multiple client projects will find this feature especially valuable for efficient scheduling and maximizing team productivity.
Verdict: Hot! Features like this make it easier to see utilization at a glance and adjust quickly if needed to prevent bottlenecks and delays.
Check out Resource Guru's most recent pricing information.
Resource Management Software Frequently Asked Questions
Find answers to common questions about resource management and resource management software.
How do you create a resource plan?
Here are the 3 main steps you can take to create a resource plan:
- Identify the different types of resources needed to complete the project. Resources could include team members, equipment, meeting rooms, or anything that’ll be required as part of the project process.
- Quantify the amount of each type of resource required. To quantify the resources, you’ll need to consider the resources and estimate their effort on the project.
- Schedule the consumption of each resource within the project. To schedule the resources, you’ll need a project schedule so you know who to book, when, and for how long.
What are 3 resource management techniques?
Three common resource management techniques include resource forecasting, leveling, and smoothing.
- Resource forecasting involves planning what resources and effort will be required to deliver a project. It often occurs in the initial phases of a project, even as early as the sales process. The resource forecast helps determine the project timeline, project budget, and the project estimate.
- Resource leveling is a technique where you have flexible start and end project dates. This flexibility comes from putting your resources first and trying to level the workload as evenly as you can given your project resources.
- Resource smoothing is the opposite of the leveling technique. In this one, you know you have to finish the project by a certain date which cannot be changed. Because time is your priority here, try to make the most efficient use of your resources. This is accomplished by avoiding peaks and troughs of resource utilization.
How do you calculate project resources?
A simple way to calculate the level of effort required is to look at past project performance and compare it with the current project plan to identify the current project team velocity.
You can then use the formula: current velocity/project estimate = resources required.
It’s important to calculate resources needed for a project so that you take the right amount of the team’s time. Resource too little, and they won’t have enough time to complete the work, and if you resource too much, you might inadvertently be pushing them to waste time or work slowly to fill in the time.
Do I need resource management software?
Yes, you do. Managing your team and its resources with resource management software means you’ll benefit from the right people working on the right things at the right time. It maximizes utilization, keeps people and projects on track, and makes sure projects get the resources they need to be delivered successfully.
Should I still be using spreadsheets for resource management?
Managing resources with spreadsheets is typically inefficient, error-prone, and lacking in essential features like budget tracking, time tracking, and real-time collaboration. Spreadsheets may handle basic resourcing, but they fall short of providing the robust tools needed for effective resource management.
However, a growing number of tools have evolved in recent years to fix the problem of resource management in Excel and create something better than the free resource management tools that actually brings additional business value on top of keeping everything organized.
What can you do with resource management software?
Sometimes referred to as resource capacity planning software, it’s a type of project management tool that lets you plan, allocate, and then track who’s working on what project, when, and for how long.
This software makes it easy for all stakeholders to see the resource availability and capacity of the organization and the available skills. Then, you can schedule and provide reporting to show historical and forecasted resource utilization.
Some software also has project management software features. These make it easy to plan, schedule, and reschedule projects, tasks, and resources in the same tool.
What's an example of an effective resource management system?
An effective resource management system is one that lets you see your resources, the projects and tasks they are assigned to, gives you a visual representation of how busy they are, and gives you options to balance the workload. It can be as simple as an Excel spreadsheet or Google sheet. However, it’s one that lets your organization deploy the resources at its disposal as efficiently and effectively as possible to make sure your project progresses smoothly.
An effective system lets your organization conduct resource planning in a way that maximizes the utilization of available resources and considers the availability of staff, their skills, their preferences, their location and timezone, and maps them against projects and organizational goals.
Is Jira a resource management tool?
No. Jira is an issue and project-tracking software that is not designed as a native resource management tool. Therefore, it does not allow you to see detailed information on your team at an individual level.
How do these software options facilitate collaboration between remote teams?
Resource management software facilitates collaboration among remote teams by providing tools that allow easy communication, project visibility, and real-time updates. These platforms often include features such as shared calendars, task assignments, file sharing, and integration with communication tools like Slack or Microsoft Teams. By centralizing information and resources, you can stay aligned on the project’s objectives, regardless of physical location.
When cloud-based, these solutions enable seamless access to resources and updates from any location or device with internet connectivity, ensuring continuity and flexibility for distributed teams. By centralizing information and resources, you can stay aligned on the project’s objectives, regardless of physical location.
Are there flexible pricing options or discounts for non-profits?
Many resource management software providers recognize the unique financial constraints of non-profit organizations and offer flexible pricing models, including discounts or even free tiers with limited capabilities. It’s best to directly inquire with the software providers as these options may not be widely advertised.
What's Next?
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