22 Best Free Project Management Software Reviewed For 2025

Wrike is an award-winning project management software for teams of five up to an unlimited number of users. The tool allows users to customize workflows, dashboards, reports, and request forms and get advanced insights with reporting tools, resource management, and allocation.

Why I picked Wrike: Its simple interface lets you switch between Kanban boards, drag-and-drop Gantt charts, and traditional workload views.

Wrike is easy to navigate with an interface that has distinct spaces for folders and tasks. You can switch between the home screen and timesheets, dashboards, calendars, reports, and stream (for notifications and messages). It also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a community.

Wrike also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams, and the tool offers a variety of templates for common organizational processes.

Wrike Standout Features & Integrations

Features include task lists, schedules, customizable workflows, file sharing, real-time communication and collaboration, dashboards, reports, requests forms, and resource management and allocation.

Integrations include 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Wrike Free is the best free work management software plan on the market. Those with a free plan can have unlimited users on their account, and with real-time edits and updates, app and cloud storage integrations, and newly added subtask management.

QuickBase offers a platform designed for dynamic work management, providing a robust solution for businesses to manage complex projects and processes. It distinguishes itself as a leading choice for dynamic work management by offering a no-code application platform that empowers teams to create, connect, and control their workflows with ease and efficiency.

Why I picked QuickBase: I included QuickBase in this list because their platform functions as a single source of truth for managing projects across numerous industries, including construction, manufacturing, property management, education, government, and legal.

Their platform is also recognized for its dynamic work management capabilities and low-code development options, which make it an ideal choice for companies seeking to create and manage enterprise apps without extensive coding knowledge.

QuickBase Standout Features & Integrations

Features include a no-code app builder (particularly useful if you don't have extensive IT resources) which lets you tailor the software to your specific needs without needing to be able to code. Select from starter apps that are ready to go, or pull together components to build your own. This is helpful for getting your projects up and running quickly.

Integrations include Salesforce, Slack, Microsoft Teams, Google Calendar, Gmail, Outlook, Dropbox, Box, Tableau, Jira, Procore, and Zapier. QuickBase also supports industry-specific integrations and custom connections through RESTful APIs.

What's Free: Their free plan lets you build custom apps, access their App Exchange, sync and report on data, and collaborate across teams.

Zoho Projects is a freemium project management software solution that allows project managers to map out their work breakdown structure with relative ease, using Zoho’s free project planner with core modules such as issue tracking, tasks, subtasks, task lists, and milestones.

Why I picked Zoho Projects: The project management system lets you categorize tasks and identify the most basic work items by assigning the right tags.

When it comes to project planning, Zoho Projects provides a built-in Gantt chart tool that is included in the free version. With a Gantt chart view, you can easily map out every step of your project and determine what the project timeline will look like.

Additionally, Zoho Projects’ free project management software comes with a color-coded calendar to help keep users up to date on all upcoming tasks, work items, meetings, and events. The free version also comes with a level of customizability, as it allows small businesses and startups to customize their portal with their company logo and a unique domain name.

Zoho Projects is endlessly scalable and flexible using its marketplace of tool connectors and app add-ons. Pick between hundreds of integrations, free and paid options, for customer relationship management, asset management, marketing, design, and more. You can sort add-ons by pricing, user rating, and/or functionality. Certain add-ons are limited to paid Zoho Projects plans, but many are open to freemium users, like Hubspot, DocuSign, and SugarCRM.

Zoho Projects Standout Features & Integrations

Features include virtual meeting tools (saving you from having to use a separate videoconferencing tool), a social-style feed to help you keep track of project activity, and a forum for discussing specific ideas, projects, and solutions.

Integrations include Microsoft Office 365, Microsoft Teams, Google Drive, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported. Being part of the Zoho ecosystem allows you to connect to several of Zoho’s own services for Sales, Marketing, CRM, customer service, and others.

Zoho Projects’ free subscription applies to teams of up to three active users.

Miro is a cloud-based collaboration platform that centralizes essential project management elements such as files, discussions, and resources in a single location. It features Kanban boards for organizing tasks, monitoring progress, and managing resources, catering to the needs of small businesses or individuals exploring the software.

Why I picked Miro: Miro offers a free plan that includes a vast array of templates, both pre-designed and community-generated, allowing for customization with various built-in elements. Miro's infinite canvas offers also expansive space for idea generation without constraints, while Quick Diagram tools enable swift alterations and diagram creation, streamlining the visualization of complex data. The tool also offers helpful features like comment fields and due dates, which allow teams to track the progress of their projects better.

Miro is accessible from both mobile and desktop devices, ensuring team members can stay connected and updated regardless of their location. Its collaboration tools, including voting, stickies, and comments, support real-time adjustments and feedback, making it a practical choice for project teams seeking a comprehensive and accessible project management tool. Miro also lets you set due dates, assign priority levels, and even provide detailed descriptions and comments on each task—ensuring that everyone knows what jobs must be completed and when they are due. 

Miro Standout Features & Integrations

Features include artificial intelligence capabilities that can help with things like clustering sticky notes or fleshing out rough ideas during brainstorming sessions. Miro also offers an extensive template library filled with common diagram types and other templates for specific use cases like project planning, kickoffs, and setting timelines.

Integrations include over 100 apps you can connect to, including Slack, Zoom, Google Drive, Sketch, Figma, Jira, Confluence, Notion, Confluence, Asana, Monday.com, and Microsoft Teams.

FigJam is a collaborative whiteboard and project management tool developed by Figma. It's designed to facilitate virtual brainstorming, ideation, workflow design, strategy and planning, and team collaboration.

Why I picked FigJam: This isn't your typical project management software with task lists and Gantt charts. Instead, the platform offers a more visual and interactive way to manage projects. It's like having a physical whiteboard, but online and with more features. The whiteboard is infinite, so you can zoom in or out as far as you need.

What makes FigJam a helpful project management tool is its pre-built templates. It has ready-made whiteboard layouts for project kickoff brainstorms, project roadmaps, project timelines, and flowcharts to design your workflows. It also has templates for things like weekly and daily status meetings, and many more.

FigJam Standout Features & Integrations

Features include agile workflows for your project processes, which you can create, manage, and edit, as well as fun collaboration features like audio and live chat, emoji reacts, and a music player. FigJam also lets you set up external collaborators with access and permissions, which is helpful for more hands-on clients or contractors.

Integrations include Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.

What's Free: A free plan is available with unlimited users and up to 3 FigJam files.

Freedcamp believes that collaboration is for everyone, so by making their core features free, startups, small businesses, and freelancers are able to take full advantage to complete almost any project.

Why I picked Freedcamp: Their software helps streamline projects, processes, workflows, as well as track time and issues. They also understand that work is done out of the office, so they provide users with iOS, Android, and desktop integrations.

Freedcamp is built for high-performance teams and freelancers. All plans include unlimited tasks, projects, and calendar features.

Freedcamp Standout Features & Integrations

Features include the ability to set up custom tags that can be used for projects, tasks, and comment threads, which you can use to organize and prioritize work and ideas. Another great feature from Freedcamp is smart quotes, which allow team members to respond directly to specific sections of comments or text to improve clarity and collaboration.

Integrations include thousands of apps available through Zapier and custom integrations that can be built using the developer API.

Teamwork lets your team manage multiple complex projects so you can scale your project portfolio. Trusted by over 20,000 businesses such as PayPal, Netflix, and Spotify, Teamwork offers simple-to-use Gantt charts, portfolio management, dashboards, and workload management features to simplify huge projects. By offering hundreds of simple integrations, teams can easily connect with the tools they know.

Teamwork is best for creative product and marketing teams working remotely and that need assistance with complex task management and project planning.

Redbooth is a well-rounded and flexible project management tool that can be adapted for use in small and mid-sized teams.

Why I picked Redbooth: They rolled out an AI component in early 2018: “Smart Redbooth.” It uses a prediction algorithm for various aspects of task assignment, such as selecting the best member for the task or predicting the amount of time needed to complete the task.

Redbooth also provides higher-level project management tools such as Gantt charts and the ability to turn work processes into templates.

Redbooth Standout Features & Integrations

Features include customizable dashboards for managing tasks, tracking updates from team members on their progress, and organizing and prioritizing work. Freedcamp also provides detailed productivity reports for keeping an eye on task status, how much time team members are spending on each task, and tracking overall progress.

Integrations include dozens of apps: Box, Slack, Zapier, WebEx, Evernote, Clockify, Dropbox, Google Drive, and several others. It also integrates with Gmail and Outlook in order to quickly convert emails into tasks in Redbooth. They offer a mobile app for both iOS and Android.

Hubstaff Tasks is a project management tool with multiple task tracking and collaboration features. Its interface is based on the Kanban methodology, making it easy to learn.

Why I picked Hubstaff: The app lets you organize tasks in different project stages, which are represented by columns. Each task can be categorized using color-coded labels. You can create checklists within each task and track them from the project view using progress bars. Files can also be attached to task cards, but has limited storage.

Switching to the Sprints view displays all your assigned tasks, organized by sprint. You can move tasks to current or future sprints or to the backlog with a drag-and-drop mechanism similar to Kanban. Custom workflows let you automate assigning tasks to team members at different project stages and moving them forward with one click.

Hubstaff Standout Features & Integrations

Features include custom workflows, invoicing, scheduling, attendance, client budgets, payments & payroll, timesheet approvals, expense tracking, and time off management.

Integrations include over 30 different tools, including Asana, Breeze, Insightly, Pivotal Tracker, Paymo, Jira, Slack, Payoneer, Gusto, and Salesforce.

Jira is a comprehensive project management solution by Atlassian. It’s built to facilitate agile product and project management frameworks.

Why I picked Jira: This platform provides a robust feature suite to plan, track, and launch projects. Kanban and Scrum boards are included as well as sprint planning and agile reporting tools. It’s well-suited to the needs of teams who want to remain agile and sort work items based on shifting priorities.

Tickets can be assigned to specific team members, given due dates, and outlined with custom fields. Each ticket can also be given a priority level, helping everyone to know what tasks are most important. Users can track time spent on tasks, completion rates, and status changes using the reporting tools built into the system.

Jira Standout Features & Integrations

Features include detailed issue hierarchy structures, such as epics, stories, and subtasks, which you can use to help your team organize and prioritize work. Jira also has built-in audit logs and compliance management tools which are useful for transparency and accountability throughout your project, especially if you're in a heavily regulated industry.

Integrations include thousands of apps available through the Atlassian marketplace, like Adobe, Confluence, Drobbox, Figma, Google Workspace, InVision, Microsoft, Miro, Slack, Trello, Zendesk, and Zoom.

A free plan is available for teams of up to 10 people, and includes unlimited project boards.