22 Best Free Project Management Software Reviewed For 2025
10 Best Free Project Management Software Shortlist
Get free help from our project management software advisors to find your match.
If you're on a limited budget, or looking to test out a bunch of software tools before committing to one, free project management software is the solution. But with so many options available, it's tough to find the right fit for your needs (and your budget).
I've shortlisted my picks for the best tools based on my personal experience with free project management software tools to help simplify your choice.
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The Best Free Project Management Software Comparison Chart
Compare your options at a glance with this table.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 |  Quickbase QuickBase's no-code platform can help you build custom apps and workflows to avoid any gaps. | Best for custom workflows | 30-day free trial + free demo available | From $35/user/month (billed annually, min 20 users) | Website |
| 2 |  Zoho Projects Zoho Projects lets you keep track of your task list, including dependencies, overbooked resources, milestones, and issues/bugs. | Best for scalability & flexibility | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website |
| 3 |  Hub Planner Hub Planner lets you track all your project resources in a simple view. | Best for resource scheduling | 14-day free trial + free demo available | From $7/user/month (billed annually) | Website |
| 4 |  Miro Miro's mind-mapping helps you visualize and organize complex ideas, tasks, and goals in an intuitive, interactive manner. | Best for pre-built templates | 30-day free trial + free plan available | From $8/user/month (billed annually) | Website |
| 5 |  FigJam The free virtual whiteboard comes with several pre-built templates to support your project management activities. | Best for customizability | Free plan available | From $15/seat/month (billed annually) | Website |
| 6 |  Freedcamp Freedcamp gives a clean and efficient view of day-to-day workflow and calendar notes. | Best for unlimited projects | 14-day free trial | From $1.49/user/month (billed annually) + free plan available | Website |
| 7 |  Teamwork.com Teamwork offers a Kanban board and other task management options. | Best for Kanban boards | 30-day free trial | From $10.99/user/month (min 3 users, billed annually) | Website |
| 8 |  Redbooth Redbooth displays notifications for categories of your choice: design, sales, new items. | Best for team collaboration and communication | 14-day free trial | From $9/user/month (billed annually) | Website |
| 9 |  Hubstaff Track tasks and projects on Kanban boards and cards with Hubstaff Tasks. | Best free tool for agile project management | 14-day free trial | From $4.99/user/month (billed annually) | Website |
| 10 |  Podio Use Podio to easily check the status of different clients, leads, and associated tasks. | Best for task management capabilities | Free plan available | From $11.20/month (billed annually) | Website |
How to Choose Free Project Management Software
As you're shortlisting, trialing, and selecting free project management software, consider the following:
- What problem are you trying to solve? Start by identifying the project management feature gap you're trying to fill to clarify the features and functionality the free project management software needs to provide.
- Who will need to use it? Consider who'll be using the software and how many licenses you'll need. Evaluate if it'll just be your project managers, or the whole organization that will require access. When that's clear, it's worth considering if you're prioritizing ease of use for all, or speed for your power users.
- What other tools it needs to work with? Clarify what tools you're replacing, what tools are staying, and the tools you'll need to integrate with, such as accounting, CRM. or HR software. Figure out whether you can replace multiple tools with one consolidated free project management tool.
- What outcomes are important? Consider the result that the software needs to deliver to be considered a success, what capability you want to gain, what you want to improve, and how you will be measuring success. For example, an outcome could be the ability to get greater visibility into performance.
- How it would work within your organization? Consider the software selection alongside your workflows and delivery methodology. Evaluate what's working well and the areas that are causing issues. Every business is different—don’t assume that because a tool is popular that it'll work in your organization. Look for free software that offers a great feature set and can scale in functionality as your needs grow.
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Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best Free Project Management Software Reviews
Find our project management software comparisons below, along with screenshots that show what each tool looks like. Scroll further down to find more options and FAQs.
QuickBase offers a platform designed for dynamic work management, providing a robust solution for businesses to manage complex projects and processes. It distinguishes itself as a leading choice for dynamic work management by offering a no-code application platform that empowers teams to create, connect, and control their workflows with ease and efficiency.
Why I picked QuickBase: I included QuickBase in this list because their platform functions as a single source of truth for managing projects across numerous industries, including construction, manufacturing, property management, education, government, and legal.
Their platform is also recognized for its dynamic work management capabilities and low-code development options, which make it an ideal choice for companies seeking to create and manage enterprise apps without extensive coding knowledge.
QuickBase Standout Features & Integrations
Features include a no-code app builder (particularly useful if you don't have extensive IT resources) which lets you tailor the software to your specific needs without needing to be able to code. Select from starter apps that are ready to go, or pull together components to build your own. This is helpful for getting your projects up and running quickly.
Integrations include Salesforce, Slack, Microsoft Teams, Google Calendar, Gmail, Outlook, Dropbox, Box, Tableau, Jira, Procore, and Zapier. QuickBase also supports industry-specific integrations and custom connections through RESTful APIs.
What's Free: Their free plan lets you build custom apps, access their App Exchange, sync and report on data, and collaborate across teams.
Zoho Projects is a freemium project management software solution that allows project managers to map out their work breakdown structure with relative ease, using Zoho’s free project planner with core modules such as issue tracking, tasks, subtasks, task lists, and milestones.
Why I picked Zoho Projects: The project management system lets you categorize tasks and identify the most basic work items by assigning the right tags.
When it comes to project planning, Zoho Projects provides a built-in Gantt chart tool that is included in the free version. With a Gantt chart view, you can easily map out every step of your project and determine what the project timeline will look like.
Additionally, Zoho Projects’ free project management software comes with a color-coded calendar to help keep users up to date on all upcoming tasks, work items, meetings, and events. The free version also comes with a level of customizability, as it allows small businesses and startups to customize their portal with their company logo and a unique domain name.
Zoho Projects is endlessly scalable and flexible using its marketplace of tool connectors and app add-ons. Pick between hundreds of integrations, free and paid options, for customer relationship management, asset management, marketing, design, and more. You can sort add-ons by pricing, user rating, and/or functionality. Certain add-ons are limited to paid Zoho Projects plans, but many are open to freemium users, like Hubspot, DocuSign, and SugarCRM.
Zoho Projects Standout Features & Integrations
Features include virtual meeting tools (saving you from having to use a separate videoconferencing tool), a social-style feed to help you keep track of project activity, and a forum for discussing specific ideas, projects, and solutions.
Integrations include Microsoft Office 365, Microsoft Teams, Google Drive, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported. Being part of the Zoho ecosystem allows you to connect to several of Zoho’s own services for Sales, Marketing, CRM, customer service, and others.
Zoho Projects’ free subscription applies to teams of up to three active users.
Hub Planner is a cloud-based resource scheduling software that offers a range of functionalities that help to streamline project planning by maximizing the use of your resources.
Why I picked Hub Planner: Although not a project management tool per se, it's an easy-to-use platform that helps project managers keep track of their resources, schedules, and timelines in real time. The platform offers a simple and intuitive user interface where you can schedule and allocate resources quickly, a real-time view of resource availability, and details on how it impacts your project phases and financial spending.
Hub Planner Standout Features & Integrations
Features include the ability to plan and adjust schedules to account for paid time off for team members. The tool also offers resource management features for requesting resources from other teams and capacity planning that takes into account both availability and skills of available team members.
Integrations include DIY options via the Hub Planner API and webhooks. Additionally, you can access thousands of apps using a Zapier account.
Miro is a cloud-based collaboration platform that centralizes essential project management elements such as files, discussions, and resources in a single location. It features Kanban boards for organizing tasks, monitoring progress, and managing resources, catering to the needs of small businesses or individuals exploring the software.
Why I picked Miro: Miro offers a free plan that includes a vast array of templates, both pre-designed and community-generated, allowing for customization with various built-in elements. Miro's infinite canvas offers also expansive space for idea generation without constraints, while Quick Diagram tools enable swift alterations and diagram creation, streamlining the visualization of complex data. The tool also offers helpful features like comment fields and due dates, which allow teams to track the progress of their projects better.
Miro is accessible from both mobile and desktop devices, ensuring team members can stay connected and updated regardless of their location. Its collaboration tools, including voting, stickies, and comments, support real-time adjustments and feedback, making it a practical choice for project teams seeking a comprehensive and accessible project management tool. Miro also lets you set due dates, assign priority levels, and even provide detailed descriptions and comments on each task—ensuring that everyone knows what jobs must be completed and when they are due.
Miro Standout Features & Integrations
Features include artificial intelligence capabilities that can help with things like clustering sticky notes or fleshing out rough ideas during brainstorming sessions. Miro also offers an extensive template library filled with common diagram types and other templates for specific use cases like project planning, kickoffs, and setting timelines.
Integrations include over 100 apps you can connect to, including Slack, Zoom, Google Drive, Sketch, Figma, Jira, Confluence, Notion, Confluence, Asana, Monday.com, and Microsoft Teams.
FigJam is a collaborative whiteboard and project management tool developed by Figma. It's designed to facilitate virtual brainstorming, ideation, workflow design, strategy and planning, and team collaboration.
Why I picked FigJam: This isn't your typical project management software with task lists and Gantt charts. Instead, the platform offers a more visual and interactive way to manage projects. It's like having a physical whiteboard, but online and with more features. The whiteboard is infinite, so you can zoom in or out as far as you need.
What makes FigJam a helpful project management tool is its pre-built templates. It has ready-made whiteboard layouts for project kickoff brainstorms, project roadmaps, project timelines, and flowcharts to design your workflows. It also has templates for things like weekly and daily status meetings, and many more.
FigJam Standout Features & Integrations
Features include agile workflows for your project processes, which you can create, manage, and edit, as well as fun collaboration features like audio and live chat, emoji reacts, and a music player. FigJam also lets you set up external collaborators with access and permissions, which is helpful for more hands-on clients or contractors.
Integrations include Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.
What's Free: A free plan is available with unlimited users and up to 3 FigJam files.
Freedcamp believes that collaboration is for everyone, so by making their core features free, startups, small businesses, and freelancers are able to take full advantage to complete almost any project.
Why I picked Freedcamp: Their software helps streamline projects, processes, workflows, as well as track time and issues. They also understand that work is done out of the office, so they provide users with iOS, Android, and desktop integrations.
Freedcamp is built for high-performance teams and freelancers. All plans include unlimited tasks, projects, and calendar features.
Freedcamp Standout Features & Integrations
Features include the ability to set up custom tags that can be used for projects, tasks, and comment threads, which you can use to organize and prioritize work and ideas. Another great feature from Freedcamp is smart quotes, which allow team members to respond directly to specific sections of comments or text to improve clarity and collaboration.
Integrations include thousands of apps available through Zapier and custom integrations that can be built using the developer API.
Teamwork lets your team manage multiple complex projects so you can scale your project portfolio. Trusted by over 20,000 businesses such as PayPal, Netflix, and Spotify, Teamwork offers simple-to-use Gantt charts, portfolio management, dashboards, and workload management features to simplify huge projects. By offering hundreds of simple integrations, teams can easily connect with the tools they know.
Teamwork is best for creative product and marketing teams working remotely and that need assistance with complex task management and project planning.
Redbooth is a well-rounded and flexible project management tool that can be adapted for use in small and mid-sized teams.
Why I picked Redbooth: They rolled out an AI component in early 2018: “Smart Redbooth.” It uses a prediction algorithm for various aspects of task assignment, such as selecting the best member for the task or predicting the amount of time needed to complete the task.
Redbooth also provides higher-level project management tools such as Gantt charts and the ability to turn work processes into templates.
Redbooth Standout Features & Integrations
Features include customizable dashboards for managing tasks, tracking updates from team members on their progress, and organizing and prioritizing work. Freedcamp also provides detailed productivity reports for keeping an eye on task status, how much time team members are spending on each task, and tracking overall progress.
Integrations include dozens of apps: Box, Slack, Zapier, WebEx, Evernote, Clockify, Dropbox, Google Drive, and several others. It also integrates with Gmail and Outlook in order to quickly convert emails into tasks in Redbooth. They offer a mobile app for both iOS and Android.
Hubstaff Tasks is a project management tool with multiple task tracking and collaboration features. Its interface is based on the Kanban methodology, making it easy to learn.
Why I picked Hubstaff: The app lets you organize tasks in different project stages, which are represented by columns. Each task can be categorized using color-coded labels. You can create checklists within each task and track them from the project view using progress bars. Files can also be attached to task cards, but has limited storage.
Switching to the Sprints view displays all your assigned tasks, organized by sprint. You can move tasks to current or future sprints or to the backlog with a drag-and-drop mechanism similar to Kanban. Custom workflows let you automate assigning tasks to team members at different project stages and moving them forward with one click.
Hubstaff Standout Features & Integrations
Features include custom workflows, invoicing, scheduling, attendance, client budgets, payments & payroll, timesheet approvals, expense tracking, and time off management.
Integrations include over 30 different tools, including Asana, Breeze, Insightly, Pivotal Tracker, Paymo, Jira, Slack, Payoneer, Gusto, and Salesforce.
Podio defines team roles and how your team works best by tailoring project processes step by step. Podio shines in its ability to build low code and customizable solutions, as well as its accessible, seemingly endless features. Web and mobile capabilities, task management, apps, and workspace management are all available with the free plan that offers up to 5 users.
If you have fewer project needs, you’ll be more than fine with Podio’s free plan, but in my opinion, larger teams will be more suited to the tool’s paid plans.
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Other Free Project Management Software
Here are some additional tools that didn’t make my final list, but are still good options for you to consider if you didn’t find a fit above.
- Bitrix24
For small teams
- Office Timeline
For PowerPoint Gantt charts
- Nutcache
Free project management software with custom workflows
- GoodDay
Free project productivity suite
- nTask Manager
Free project management software with unlimited users
- PivotalTracker
Free project management software with unlimited storage
- Plaky
For unlimited users
- ClickUp
For growing teams
- Project.co
For built-in client communication
- Celoxis
For data-driven project decisions
- Smartsheet
Free project management software with a mobile app
- Lucidspark
For project management collaboration, integrations, and templates
Related Project Management Software Reviews
If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:
- Project Management Software
- Resource Management Software
- Workflow Automation Software
- Time Tracking Software
- Task Management Software
- Collaboration Tools
Selection Criteria For Free Project Management Software
Through hands-on trials and thorough research, I've developed a set of criteria that guides my selection process for free project manager software and makes sure each tool I recommend offers significant value.
Core Project Management Software Functionality: 25% of total score
- Efficient task management and delegation
- Real-time collaboration and communication among team members
- Time tracking for better workload management
- Centralized document storage for easy access and organization
- Performance reporting for insights into project progress and team productivity
Additional Standout Features: 25% of total score
- Innovative project visualization tools, like interactive Gantt charts or advanced Kanban boards
- AI-driven analytics for predictive project management and risk assessment
- Integrated chat and video conferencing features
- Customizable dashboards and reports
- Automation of repetitive tasks and workflows
- Scalability
Usability: 10% of total score
- Intuitive interfaces, such as drag-and-drop scheduling tools
- Clean, uncluttered design that simplifies navigation and reduces the learning curve for new users
- Responsive design that ensures a seamless experience across desktop and mobile devices
Onboarding: 10% of total score
- Availability of comprehensive onboarding resources, including interactive tutorials, training videos, and product tours
- Pre-designed templates for various project types to help users get started quickly
- Access to a knowledge base or community forums for peer support and learning
Customer Support: 10% of total score
- Quick and helpful customer service through multiple channels, including live chat, email, and phone support
- Proactive support resources like FAQs, troubleshooting guides, and best practice tips
Value For Money: 10% of total score
- A free version that scales with users’ needs and offers the core functionalities without immediately pressuring you to upgrade
- Clear, transparent upgrade paths for when your needs grow
Customer Reviews: 10% of total score
- Positive feedback on ease of use and interface design, indicating a smooth user experience
- High ratings for customer support responsiveness and helpfulness
- Strong user satisfaction scores related to the free team management app’s value for money, especially considering its free features
Trends in Free Project Management Software For 2025
Here are several key trends that will continue to shape project management free tools.
- AI and machine learning features: Some of the best free project management apps have begun incorporating AI-driven analytics, predictive task management, and automated risk assessment. These advanced features offer insights and automation that were previously only available in premium tools.
- Virtual reality (VR) and augmented reality (AR) for project visualization: A few pioneering project planner free tools are experimenting with VR and AR to offer immersive project planning and visualization experiences. This novel use of technology allows team members to engage with project plans and designs in a more interactive and intuitive manner.
- Widespread adoption of cloud-based platforms: There's a significant shift towards cloud-based project management solutions (i.e. free project management software online) which means better accessibility, scalability, and collaboration. This trend caters to the increasing need for remote work capabilities, as team members can access the project management tool and project data from anywhere, at any time.
- Enhanced security measures: As project management tools for free become more integrated into the daily operations of businesses, the emphasis on security and data protection has grown. Features such as end-to-end encryption, two-factor authentication, and advanced access controls are becoming standard to address concerns about data breaches and unauthorized access.
What Is Free Project Management Software?
Free project management software is a tool that helps organize, track, and manage various aspects of a project without any cost to the user. It typically includes features such as task assignment, scheduling, progress tracking, and communication tools. This free personal project management can be found as a web-based service, desktop applications, or mobile apps.
Project management tools allow teams to collaborate more effectively by providing a centralized space for project information and communication. It's useful for tracking deadlines, delegating tasks, and maintaining an overview of the project's progress.
Features of Free Project Management Software
Here are the most important features to look for when selecting a free project management tools.
- Task management: This feature allows teams to create, assign, and track tasks through completion, so that every team member knows their responsibilities and deadlines.
- Collaboration tools: Whether through built-in chat functions, comment sections on tasks, or shared workspaces, these tools help keep everyone on the same page and facilitate real-time feedback and updates.
- Time tracking: This feature is crucial for managing workloads, meeting deadlines, and understanding team productivity, especially for teams working on time-sensitive projects.
- File sharing and management: Having a central repository for all project-related files makes sure team members can easily access the information they need, when they need it.
- Kanban boards: This intuitive interface helps teams quickly understand the status of different tasks and manage their work more effectively.
- Calendar and scheduling: Integrating project timelines with personal or team calendars makes sure everyone is aware of upcoming deadlines and important dates.
- Reporting and analytics: With this feature, teams can generate reports to track their achievements, identify bottlenecks, and make data-driven decisions to improve project outcomes.
- Mobile accessibility: This is particularly important for remote or distributed teams, as they can stay connected and productive regardless of their location.
- Integrations with other tools: The ability to integrate with email, cloud storage, and other productivity tools means that teams can streamline their workflows and avoid the friction of switching between multiple platforms.
- User-friendly interface: A straightforward and intuitive interface makes sure team members can quickly become proficient with the tool and focus more on their tasks and less on navigating the software.
Benefits of Free Project Management Software
Here are five primary benefits that free project management software offers to users and organizations:
- Cost efficiency: Drastically reduces operational costs. By eliminating the need for a financial investment in software, businesses can allocate their budgets to other areas where it is more urgently needed, which improves overall resource management and financial flexibility.
- Improved collaboration: Facilitates better teamwork and communication. Free project management software provides a platform where team members can collaborate in real-time, share documents, and update each other on progress, thereby improving workflows and productivity.
- Enhanced organization: Keeps tasks and deadlines clearly structured. Users benefit from features such as task lists, calendars, and Kanban boards, which help you organize projects more effectively and make sure all team members are aware of their responsibilities and timelines.
- Accessibility: Offers flexibility and convenience. Most free project management tools are online and cloud-based, so team members can access project information from anywhere, at any time, using any device with internet connectivity. This makes it easier to work remotely or on-the-go.
- Risk mitigation: Aids in identifying and addressing potential project risks early. The ability to track progress and generate reports helps in spotting bottlenecks or delays before they become critical issues, allowing for timely adjustments and decision-making to keep projects on track.
Costs & Pricing for Project Management Software
While free plans are a great starting point, especially for small teams and startups, it is still a good idea to be aware of the paid plans—and associated features—available on the market.
Below is a breakdown of the typical plan options, average pricing, and common features included in each plan to help guide your decision-making process.
Plan Comparison Table for Project Management Software
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free | $0 | Task and project management, basic collaboration tools, limited storage |
| Basic | $5-10 per user/month | Enhanced task management, time tracking, additional storage, basic reporting |
| Standard | $10-25 per user/month | Full project planning and scheduling, advanced collaboration features, integrations with other tools, enhanced security options |
| Premium | $25-50 per user/month | Resource management, advanced reporting and analytics, customizable dashboards, priority support |
| Enterprise | Custom pricing | Unlimited projects and users, dedicated support and training, advanced security and compliance, customizable features and integrations |
Free Project Management Software Frequently Asked Questions
Find common answers to questions other people are asking about this topic.
What is project management software?
Project management software is a computer program that lets you plan, execute, and control your projects across the five phases of the project life cycle. This software goes beyond a traditional to-do list and offers advanced features like resource management, workflow automation, and custom fields which let you handle complex projects.
Ultimately, a project management solution is intended to help you organize work and collaborate with your team and project stakeholders.
Is there a free Microsoft project management software?
No. While you can use certain Microsoft tools online for free, like Word, PowerPoint, Excel, and OneNote, there is no free project management-dedicated software from Microsoft. However, Microsoft has released Microsoft Project Online which starts at $10/user/month and the on-premise version starts at $679.
Should I use free agile project management software?
You should use any free software as long as its features fit your team’s needs and it provides security and data privacy features. If you are part of a small team that works on projects with a relatively small backlog, you may be able to use one of the tools on this list as your next agile software. However, some teams are going to require the larger feature set of paid agile project management software.
As long as you have a Kanban board you can work on, you are good to go.
What types of free tools can I find?
Free or freemium PM software comes in many forms. Here is just a sample of what you might come across:
- Free workflow software: Any tool that helps you chart your course, organize task lists, sort resources, manage budgets, and assign duties.
- Free collaboration tools: Any tool that helps your team, near and far, communicate and collaborate in real-time to keep the workflow moving.
- Free Agile tools: Any tool that helps you organize your projects according to agile methodologies.
- Free Project Scheduling Software For PMs. Any tool that can help you plan tasks and sequence them according to a timeline.
What are some free open source project management software options?
If you are looking for open source project management options in particular, try: OpenProject, Odoo, OrangeScrum, project-open, TaskJuggler, Freedcamp, or ProjectLibre.
If you’re starting to bring PM practices to a small or new team, you might start with free project management software. Sometimes free tools are a major help in getting the job done right. Sure, you might miss out on some fancier features but there is plenty of free project management software that’s still really useful.
Are there additional free tools that I can try?
Sure! There are hundreds of project management apps out there. Here are a few extra ones:
- Todoist: Best for building task lists and prioritizing tasks
- Zenkit: Best for built-in mind mapping capabilities
- Notion: Best custom company wikis
- Asana: Best clean and colorful user interface
- Paymo: Best free project management tool for freelancers
- Toggl Plan: Best for managing multiple projects
Does Google have a free project management software?
No. Although they offer a project management certification, Google does not have a tool specifically built to handle projects. If you would like to use a Google Workspace app to manage projects for free, I suggest you open a free template on Google Sheets.
Consider that doing this is the equivalent of handling your projects using Excel, so it’s not ideal as you miss collaboration and task management opportunities that other project management software offer.
What other project management tools can I use?
If free project management software isn’t the right fit for your needs, there are plenty of other project management tools out there that might suit you better. Check out some of our other project management software reviews:
What's Next?
Once you outgrow a free tool, you will have to transition to a paid tool. Learn how to get the most out of software demos and 8 reasons why you should use PM software.