Best Free Project Management Software
Free project management software has its limitations. While some restrict the number of user starts, others can limit the number of projects or offer less knowledge support for you to learn to use the software.
Therefore, depending on your needs and the size of your company, you can opt for an open-source solution or a free version of software that can scale with you whenever you need to unlock more features.
These tools are necessary elements of any project management system, whether you are a small start-up or a large enterprise. This is why we put together a list of project management apps that are free-to-use, free-trial applicable, or offer a freemium.
Scroll ahead if you want to get to the overviews. If however, you have more general questions around the topic, you can go to the FAQ section at the bottom of this list. There you can also find how I picked the software on this list.
The Best Free Project Management Software Overviews
You can find our project management software comparisons below. Here are the best free project management apps:
Best free project management software for customizable views
Wrike is an award-winning project management software for teams of five up to an unlimited number of users. The tool allows users to customize workflows, dashboards, reports, and request forms and get advanced insights with reporting tools, resource management, and allocation.
Wrike’s simple interface enables users to switch between Kanban boards, drag-and-drop Gantt charts, and traditional workload views. Wrike also features task lists, subtasks, schedules, shared workflows, file sharing, and real-time communication and collaboration.
Wrike is easy to navigate with an interface that has distinct spaces for folders and tasks. You can switch between the home screen and timesheets, dashboards, calendars, reports, and stream (for notifications and messages). Wrike also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a community.
Wrike also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams, and the tool offers a variety of templates for common organizational processes.
Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Wrike Free is the best free work management software plan on the market. Those with a free plan can have unlimited users on their account, and with real-time edits and updates, app and cloud storage integrations, and newly added subtask management.
For companies with additional needs or who would like even more customizability, Wrike offers four paid plans to suit any size organization, starting at $9.80/user/month. From small establishments to large enterprises, Wrike helps all teams do the best work of their lives.
Best for scalability & flexibility
Zoho Projects is a freemium project management software solution that allows project managers to map out their work breakdown structure with relative ease, using Zoho’s free project planner with core modules such as issue tracking, tasks, subtasks, task lists, and milestones. The project management system also enables project managers to categorize their tasks and identify the most basic work items by assigning the right tags. This cloud-based project management platform is available for free for up to three users.
When it comes to project planning, Zoho Projects provides a built-in Gantt chart tool that is included in the free version. With a Gantt chart view, project managers can easily map out every step of their project and determine what their project timeline will look like.
Additionally, Zoho Projects’ free project management software comes with a color-coded calendar to help keep users up to date on all upcoming tasks, work items, meetings, and events. The free version also comes with a level of customizability, as it allows small businesses and startups to customize their portal with their company logo as well as a unique domain name.
Zoho Projects is endlessly scalable and flexible using its marketplace of tool connectors and app add-ons. Pick between hundreds of integrations, free and paid options, for customer relationship management, asset management, marketing, design, and more. You can sort add-ons by pricing, user rating, and/or functionality. Certain add-ons are limited to paid Zoho Projects plans but many are open to freemium users, like Hubspot, DocuSign, and SugarCRM.
Features include roadmapping, project management, task scheduling/tracking, customer management, prioritization, and notifications.
Integrations include Microsoft Office 365, Microsoft Teams, Google Drive, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported. Being part of the Zoho ecosystem allows you to connect to several of Zoho’s own services for Sales, Marketing, CRM, customer service, and others.
Zoho Projects’ free subscription applies to teams of up to three active users.
Best free project management software with unlimited projects
Freedcamp believes that collaboration is for everyone, so by making their core features free, startups, small businesses, and freelancers are able to take full advantage to complete almost any project.
Their software helps streamline projects, processes, workflows, as well as track time and issues. They also understand that work is done out of the office, so they provide users with iOS, Android, and desktop integrations.
Freedcamp is built for high-performance teams and freelancers. Their free plan includes unlimited storage for any number of projects for free. Also, all plans include unlimited tasks, projects, and calendar features.
Best for team collaboration and communication
Redbooth is a well-rounded and flexible project management tool that can be adapted for use in small and mid-sized teams. Something unique about Redbooth is that they rolled out an AI component in early 2018: “Smart Redbooth”. It uses a prediction algorithm for various aspects of task assignment, such as selecting the best member for the task or predicting the amount of time needed to complete the task.
Redbooth features include multiple task management views (timeline, list, and board views), dashboards, and reports, whose intuitive graphic visualizations are above average. Right now, their communication tools include comments and HD video meetings (available in the Pro plan at $9/user/month), and a group chat feature is on their roadmap. Redbooth also provides higher-level project management tools such as Gantt charts and the ability to turn work processes into templates.
Redbooth integrations include dozens of apps: Box, Slack, Zapier, WebEx, Evernote, Clockify, Dropbox, Google Drive, and several others. It also integrates with Gmail and Outlook in order to quickly convert emails into tasks in Redbooth. They offer a mobile app for both iOS and Android.
Redbooth is free for up to 2 users. After that, paid plans start at $12/user/month. They also offer a 14-day free trial.
Best free tool for agile project management
Hubstaff Tasks is a project management tool with multiple task tracking and collaboration features. Its interface is based on the Kanban methodology, making it easy to learn.
The app lets you organize tasks in different project stages, which are represented by columns. Each task can be categorized using color-coded labels.
You can create checklists within each task and track them from the project view using progress bars. Files can also be attached to task cards, but the free plan only allows up to 100 MB of storage per user.
Switching to the Sprints view displays all your assigned tasks, organized by sprint. You can move tasks to current or future sprints or to the backlog with a drag-and-drop mechanism similar to Kanban.
One of its notable features is custom workflows. These let you automate assigning tasks to team members at different project stages and moving them forward with one click.
Hubstaff Tasks is free for up to 5 users and 10 projects. The premium plan starts at $7/user/month, and includes a 14-day free trial.
- Find tasks from any project with the search feature
- Sprints make it valuable to agile teams
- Almost all features are included in the free plan
- Limited storage
- Only integrates with one app
- Free plan limited to 5 users
Best for small teams
Bitrix24 software manages all your projects, optimizes your sales funnel, and acts as an e-commerce store. The tool offers curated features, and best encompasses marketing, human resources (HR), project management, and customer service sectors. Their software aids each part individually by putting a strong focus on customers, task creation for managers, keeping track of marketing budget and efforts, storing timecards, and creating announcement boards.
Startups and small businesses will be able to quickly adapt and grow with their starter business suite package. The plan provides an unlimited number of users with online storage, a CRM, task and project management, sales, and marketing intelligence.
Best free project management software with custom workflows
Nutcache is a free project management tool that provides an integrated workspace for managing projects. It includes unlimited projects and tasks, as well as project budgeting, task management, time tracking, expense tracking, online invoicing, and reporting capabilities.
The tool includes a suite of collaboration features such as live editing, commenting, and mentions. Nutcache is fully customizable and allows you to create custom workflows. It offers multiple views for projects, including Kanban boards or list views, as well as simple time tracking.
Nutcache’s free plan is robust and includes all project-related basic features. It also includes 10 GB of document storage for any number of projects.
Integrations include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, Google Sign In, and GitHub.
Nutcache costs from $12.49/user/month with PRO plan with a minimum of 5 users.
Best free project management software with unlimited users
Used in 155 countries all over the world, nTask Manager takes on the bigger task of resource management and resource allocation. With the tool’s ability to manage projects with a larger scope, budgeting, organizing finances, and setting project milestones become easier to manage.
nTask Manager offers a unique plan structure. The tool offers a basic plan suited to freelancers and individual teams that allows for up to 5 users and provides unlimited work areas. If the basic plan doesn’t cover enough, they currently offer an awesome premium plan for $1/user/month.
Best free project productivity suite
GoodDay is a free project management software that helps you keep track of your projects and tasks. It's simple to use and easy to get started with. You can create a project, add tasks, and set deadlines. GoodDay will then help you keep track of your progress and remind you of upcoming due dates.
I love GoodDay for its productivity suite, which is included in all paid and unpaid plans. You can set meetings, plan events, customize reminders, keep and share notes, manage files and documents, track time, access collaboration tools, build to-do lists, and track your work on a flexible dashboard.
Features include product management, task scheduling/tracking, custom workflows, time tracking, analytics, dashboards, customer portal, user roles & permissions, Gantt chart, and API.
Integrations include Google Workspace, DropBox, Box, single sign-on, GitHub, and GitLab. You can also do basic data import/export with Jira, Asana, Trello, CSV, and PDF.
GoodDay is free to use for up to 15 users per account and unlimited projects, tasks, and events.
Best for task management capabilities
Podio defines team roles and how your team works best by tailoring project processes step by step. Podio shines in its ability to build low code and customizable solutions, as well as its accessible, seemingly endless features. Web and mobile capabilities, task management, apps, and workspace management are all available with the free plan that offers up to 5 users.
If you have fewer project needs, you’ll be more than fine with Podio’s free plan, but in my opinion, larger teams will be more suited to the tool’s paid plans.
Need expert help selecting the right Project Management Software?
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The Best Free Project Management Software Summary Chart
Freemium version available
|From $9.80/user/month||Visit Website|
10-day free trial
|From $5/user/month||Visit Website|
14-day free trial
|Free version + pro starts at $1.49/user/month||Visit Website|
14-day free trial
|From $12/user/month||Visit Website|
14-day free trial
|From $7/user/month||Visit Website|
Freemium version available
|From $61/5 users/month||Visit Website|
Free trial, no credit required
|From $12.49/user/month on a yearly basis||Visit Website|
14 days free trial for paid plans
|From $2.99/user/month||Visit Website|
Free version available
|From $6/user/month||Visit Website|
Free plan for up to five employees
|From $7.20 per user/month||Visit Website|
Other Tools to Consider
Here are some additional tools that did not make the final list, but are good options for you to consider and will help you track project progress with ease.
Best free project management software with unlimited storage
Best for creating Gantt charts
Best free project management software for teams of all sizes
Best for Kanban boards feature
Best free project management software for non-project managers
Best for automation capabilities
Best for its free plan with unlimited bases and 2 GB of attachment space per base
How I Picked The Best Free Project Management Software
I evaluated and compared the most popular project management tools on the market, both for their free versions and free trials. Then I weighed factors that make software a good option for project management, such as the criteria that follow.
User Interface (UI)
A hard thing to ask for tools that are completely free. However, the UI makes a big difference between one and another software. A clean interface helps us identify elements much more easily, aids in navigation, and basically makes our brains save energy.
The worst thing that can happen to you is having a glitchy, unreliable project management app which you feel it's going to crash every two minutes. Therefore, I looked at tools that seem more stable, and have the proper documentation to show you how to learn and master the software. This includes knowledge bases, tutorials, videos, and FAQ sections.
How easy is it to connect with other tools? In this section I include pre-built integrations, connections to other apps through third-party software, and custom integrations that your team can build using APIs and Webhooks.
Since this is a list that includes free software along with free versions and free trials, I give details on the different pricing. I also mention other relevant information like bulk discounts or special discounts for certain types of organizations.
Free Project Management Software FAQs
Find common answers to questions other people are asking about this topic.
What is project management software?
Is there a free Microsoft Project Management Software?
Should I use free agile project management software?
What types of free tools can I find?
What are some free open source project management software options?
Are there additional free tools that I can try?
Free project software can be a quick and easy way to jumpstart smaller projects or teams who don’t yet have the budget (or need) for a full suite of tools. However, if the free tools with limited features don’t cut it, learn how to get the most out of software demos and check out our list of the best project management software and project management tools for pretty much any use case.
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