10 Best Online Project Management Tools Of 2022

Smartsheet is a spreadsheet-like project management tool. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Check out our in-depth Smartsheet review if you want a deep-dive into the tool or to watch our short tutorial video of some basic features.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

monday.com is a great project management tool that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

monday.com’s features for managing projects include resource and project management, time tracking, collaboration, and reporting. Users can upload and attach files to cards, make comments, mention teammates, and more.

It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities. You can also use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

ClickUp is a project management tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.

Kintone is a customizable project planning platform used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Apps can be built either from scratch, using templates, or from existing spreadsheets for data management, business processes, and workflow purposes. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build agile project management apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more. Your agile project management solution can look and work however you want it to.

What makes Kintone particularly great for agile project management is that it empowers project managers to track all facets of their project, from individual tasks and project data to workflows and communication—and then use their findings to rapidly improve their processes as they go. Because the end-users are also the app designers, feedback loops are instant, continuous, and actionable.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.

MeisterTask is a task and project management tool designed primarily for agile teams. The tool has all the key task management features: the ability to assign users and task watchers, set due dates, track time, and more. Also included is a timelines feature, Kanban boards, custom dashboards, and the ability for team members to create personal agendas organized to fit their way of working. MeisterTask is intuitive and simple to use, with a clean interface

The tool also allows users to create custom fields and checklists for tasks, add attachments and share files, set task dependencies and relationships, and use tags to organize tasks. The timeline feature works similarly to a Gantt chart, displaying all tasks within a project according to due dates and the order in which they should be completed. Users can drag-and-drop to adjust deadlines and add tasks, as well as colour-code items on the timeline.

MeisterTask also offers a variety of automations, the ability to create recurring tasks, and Kanban boards. Users can also set up backlogs and manage tasks on them collaboratively. Real-time notifications keep both the project team and the product owner up to date about project progress, while detailed statistics and reports provide insight into the team’s performance. Communication features include comments, mentions, and email notifications.

MeisterTask integrates with sister software MindMeister as well as Gmail, Outlook, Slack, Microsoft Teams, GitHub, Zendesk, Google Drive, and more.

MeisterTask costs from $8.25/user/month. They also offer a freemium plan.

Paymo is the best project management tool for small and medium teams, especially in digital, creative, and marketing ecosystems. It gives freelancers and teams all the needed features to lead a project from planning to payment.

Paymo keeps your PM tools in one place to help you manage projects and tasks, track work time, and bill clients from one platform. Create workflows and templates for your tasks, assign multiple users, collaborate in real-time, and monitor the progress by switching between multiple views including Kanban. Track time spent on tasks and projects and turn those timesheets into reports and invoices.

You can manage everything on the go using the mobile app for both iOS and Android. Use the app for its native stopwatch, add time manually or in bulk and see who’s working on what through the ‘active timers’ view. You have all the tasks in place, which you can group by priority, progress, or due date.

Paymo offers integrations with Google, Zapier, Slack, and other useful apps.

Free for freelancers and teams of up to 10 users. Paid plans start at $9.95/user/month. Paymo comes with a 15-day free trial.

GoodDay is an online project management tool for planning, project and product management, and task organization. It comes with templates and features for Waterfall, Scrum, and Kanban methodologies, and over 20 ways to view your workload, goals, schedules, and progress.

GoodDay’s unique Action Required tracker flags tasks that require action from the assigned team member. On the My Work personal scheduler, you can see when new tasks come in and how they fit in your current schedule. Managers can tap into these workspaces to get an idea of each member’s workload and to assign work.

GoodDay’s productivity suite also comes with group and private chats, meetings management, project and personal events, built-in documents and wiki, and unlimited file storage.

GoodDay integrates with hundreds of apps such as Google Drive, Google Calendar, Gmail, Slack, GitHub, Gitlab, Excel, Jira, Trello, and many others, accessible via native integration. More integrations are available through Zapier and GoodDay API.

GoodDay costs from $4/user/month and offers a free-forever version for up to 15-user teams.

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

One of Miro’s many functionalities is as a project management tool with a focus on interactive, visual work boards. Project management is seamless with built-in video conferencing, Agile workflows, ideation and brainstorming templates, and wireframing tools. Paid plans allow guest and visitor access so you can collaborate with clients and stakeholders.

At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

Zoho Projects is a low cost project management software that comes with features such as Gantt charts to plan projects, Kanban boards to organize work items, resource utilization charts to allocate work, and numerous dashboards, reports and charts to analyze and track project metrics.

Zoho Projects allows team members to virtually meet online, converse over chats, discuss in comments, or collaborate within documents. Zoho Projects also provides time tracking, issue tracking, budgeting and portfolio management capabilities. Users can check in and check out from work right within Zoho Projects.

Zoho Projects lets you automate routine work processes like assigning users to work items, updating fields or sending notifications with workflow rules and blueprints.

Zoho Projects integrates with tools such as Google Drive, Google Calendar, Slack, Github, Bitbucket, and Dropbox. Access even more integrations through Zapier.

Zoho Projects costs from $4/user/month (billed annually) and offers a 10-day free trial. They have a free plan for up to 3 users.

Nutcache is a project management tool with a suite of communication and collaboration tools built into daily workflow processes.

Use the Gantt chart to plan, track, and organize visually your tasks with easy drag-drop-and-click editing techniques. Nutcache offers tools to prioritize and focus on critical tasks: build custom workflows and attach multiple assignees to a task, break down each phase of your project, make adjustments to reschedule your tasks, and visualize project deadlines.

Nutcache lets you use custom workflows, divide work into manageable chunks, prioritize tasks, assign multiple assignees to a task, define budget alerts, Set budget tracking by hour or amount, use KPIs to stay on budget, and has a promising roadmap of features to come (like the introduction of a freelancer version of the app).

Integrations include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.

Nutcache costs from $6/user/month with a “Pro” plan that requires 5 users.