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10 Best Online Project Management Tools Of 2022

List Of The Best Project Management Tools

  1. Smartsheet

    Best for flexibility & customizability

  2. monday.com

    Best for workflow automation

  3. ClickUp

    Best free plan for project management tool

  4. Kintone

    Best for building custom project workflows

  5. MeisterTask

    Best project management tool for agile teams

  6. Paymo

    Best project management tool for small & medium teams

  7. GoodDay

    Best for detailed task and action tracking

  8. Miro

    Best for collaborative whiteboarding & visualization

  9. Zoho Projects

    Best for team collaboration

  10. Nutcache

    Best project management tool for Scrum

I’ve summed up my top favorite PM tools that I consider to be the best project management tools on the market today. You’ll find them in a shortlist, followed by a detailed overview of each tool with screenshots, features, pricing, and more.

In this context, “project management tools” refers to general PM tools that can be used for a variety of project management activities like project planning, resource management, internal and external project communication, workflow management, and more.

We’ve included a list of specific types of project management tools along with links to reviews at the end of this article if you’re looking for a more specialized project management tool.

If you’re looking for a general project management tool that can do it all, you’re in the right place!

Project Management Tool Comparison Criteria

What do I look for when I select the best project management tools? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is it clean and attractive?
  2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training?
  3. Integrations: Is it easy to connect with other tools that can fill any gaps in the software, such as time tracking software, Gantt chart software, workflow management tools, and more? Any pre-built integrations?
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

Project Management Tool Key Features

Here are the core features that any project management tool should have:

  1. Task management: This includes the ability to create, assign, and monitor tasks as they progress. Can you set due dates, group tasks and subtasks, and create checklists?
  2. Project scheduling: The tool should allow users to set timelines and deadlines. Can you map out timelines on multiple views such as calendars, Gantt charts, and more?
  3. File sharing: This includes the ability to upload and share files. Can you upload, organize, and share files amongst team members?
  4. Communication: Users should be able to have project-specific conversations and discussions. Can you tag team members with @ mentions, create threaded discussions, and keep conversations organized?
  5. Reporting: The tool should allow users to generate reports on project progress, budget usage, and resource usage. Can users easily generate and share reports using data from the software?
project management tools logos list

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Overviews Of The 10 Best Project Management Tools

1

Smartsheet

Best for flexibility & customizability

Smartsheet is a spreadsheet-like project management tool. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Check out our in-depth Smartsheet review if you want a deep-dive into the tool or to watch our short tutorial video of some basic features.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

30 days free trial

From $7/user/month

2

monday.com

Best for workflow automation

monday.com is a great project management tool that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

monday.com’s features for managing projects include resource and project management, time tracking, collaboration, and reporting. Users can upload and attach files to cards, make comments, mention teammates, and more.

It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities. You can also use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $6/user/month

3

ClickUp

Best free plan for project management tool

ClickUp is a project management tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.

Free forever with paid plans starting at $5/user/month

4

Kintone

Best for building custom project workflows

Kintone is a customizable project planning platform used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Apps can be built either from scratch, using templates, or from existing spreadsheets for data management, business processes, and workflow purposes. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build agile project management apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more. Your agile project management solution can look and work however you want it to.

What makes Kintone particularly great for agile project management is that it empowers project managers to track all facets of their project, from individual tasks and project data to workflows and communication—and then use their findings to rapidly improve their processes as they go. Because the end-users are also the app designers, feedback loops are instant, continuous, and actionable.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.

30 days free trial

From $24/user/month

5

MeisterTask

Best project management tool for agile teams

MeisterTask is a task and project management tool designed primarily for agile teams. The tool has all the key task management features: the ability to assign users and task watchers, set due dates, track time, and more. Also included is a timelines feature, Kanban boards, custom dashboards, and the ability for team members to create personal agendas organized to fit their way of working. MeisterTask is intuitive and simple to use, with a clean interface

The tool also allows users to create custom fields and checklists for tasks, add attachments and share files, set task dependencies and relationships, and use tags to organize tasks. The timeline feature works similarly to a Gantt chart, displaying all tasks within a project according to due dates and the order in which they should be completed. Users can drag-and-drop to adjust deadlines and add tasks, as well as colour-code items on the timeline.

MeisterTask also offers a variety of automations, the ability to create recurring tasks, and Kanban boards. Users can also set up backlogs and manage tasks on them collaboratively. Real-time notifications keep both the project team and the product owner up to date about project progress, while detailed statistics and reports provide insight into the team’s performance. Communication features include comments, mentions, and email notifications.

MeisterTask integrates with sister software MindMeister as well as Gmail, Outlook, Slack, Microsoft Teams, GitHub, Zendesk, Google Drive, and more.

MeisterTask costs from $8.25/user/month. They also offer a freemium plan.

30 days free trial

From $8.25/month

6

Paymo

Best project management tool for small & medium teams

Paymo is the best project management tool for small and medium teams, especially in digital, creative, and marketing ecosystems. It gives freelancers and teams all the needed features to lead a project from planning to payment.

Paymo keeps your PM tools in one place to help you manage projects and tasks, track work time, and bill clients from one platform. Create workflows and templates for your tasks, assign multiple users, collaborate in real-time, and monitor the progress by switching between multiple views including Kanban. Track time spent on tasks and projects and turn those timesheets into reports and invoices.

You can manage everything on the go using the mobile app for both iOS and Android. Use the app for its native stopwatch, add time manually or in bulk and see who’s working on what through the ‘active timers’ view. You have all the tasks in place, which you can group by priority, progress, or due date.

Paymo offers integrations with Google, Zapier, Slack, and other useful apps.

Free for freelancers and teams of up to 10 users. Paid plans start at $9.95/user/month. Paymo comes with a 15-day free trial.

15 days free trial

From $9.95/user/month

7

GoodDay

Best for detailed task and action tracking

GoodDay is an online project management tool for planning, project and product management, and task organization. It comes with templates and features for Waterfall, Scrum, and Kanban methodologies, and over 20 ways to view your workload, goals, schedules, and progress.

GoodDay’s unique Action Required tracker flags tasks that require action from the assigned team member. On the My Work personal scheduler, you can see when new tasks come in and how they fit in your current schedule. Managers can tap into these workspaces to get an idea of each member’s workload and to assign work.

GoodDay’s productivity suite also comes with group and private chats, meetings management, project and personal events, built-in documents and wiki, and unlimited file storage.

GoodDay integrates with hundreds of apps such as Google Drive, Google Calendar, Gmail, Slack, GitHub, Gitlab, Excel, Jira, Trello, and many others, accessible via native integration. More integrations are available through Zapier and GoodDay API.

GoodDay costs from $4/user/month and offers a free-forever version for up to 15-user teams.

From $4/user/month

8

Miro

Best for collaborative whiteboarding & visualization

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

One of Miro’s many functionalities is as a project management tool with a focus on interactive, visual work boards. Project management is seamless with built-in video conferencing, Agile workflows, ideation and brainstorming templates, and wireframing tools. Paid plans allow guest and visitor access so you can collaborate with clients and stakeholders.

At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

From $8/user/month

Pros

  • Free forever plan available
  • Intuitive and easy setup
  • Built-in communication features for streamlined collaboration

Cons

  • Visitor/guest accounts locked to paid plans only
  • Zooming can be jumpy on larger projects
  • Free version does not allow high-quality export to pdf
9

Zoho Projects

Best for team collaboration

Zoho Projects is a low cost project management software that comes with features such as Gantt charts to plan projects, Kanban boards to organize work items, resource utilization charts to allocate work, and numerous dashboards, reports and charts to analyze and track project metrics.

Zoho Projects allows team members to virtually meet online, converse over chats, discuss in comments, or collaborate within documents. Zoho Projects also provides time tracking, issue tracking, budgeting and portfolio management capabilities. Users can check in and check out from work right within Zoho Projects.

Zoho Projects lets you automate routine work processes like assigning users to work items, updating fields or sending notifications with workflow rules and blueprints.

Zoho Projects integrates with tools such as Google Drive, Google Calendar, Slack, Github, Bitbucket, and Dropbox. Access even more integrations through Zapier.

Zoho Projects costs from $4/user/month (billed annually) and offers a 10-day free trial. They have a free plan for up to 3 users.

10 day free trial

From $4/user/month (billed annually)

10

Nutcache

Best project management tool for Scrum

Nutcache is a project management tool with a suite of communication and collaboration tools built into daily workflow processes.

Use the Gantt chart to plan, track, and organize visually your tasks with easy drag-drop-and-click editing techniques. Nutcache offers tools to prioritize and focus on critical tasks: build custom workflows and attach multiple assignees to a task, break down each phase of your project, make adjustments to reschedule your tasks, and visualize project deadlines.

Nutcache lets you use custom workflows, divide work into manageable chunks, prioritize tasks, assign multiple assignees to a task, define budget alerts, Set budget tracking by hour or amount, use KPIs to stay on budget, and has a promising roadmap of features to come (like the introduction of a freelancer version of the app).

Integrations include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.

Nutcache costs from $6/user/month with a “Pro” plan that requires 5 users.

From $6/user/month with a Pro plan that requires 5 users.

Need expert help selecting the right Project Management Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Project Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

The Best Project Management Tools Comparison Chart

Tool Free Option Price
1
Smartsheet

Best for flexibility & customizability

30 days free trial

From $7/user/month Check out Smartsheet
2
monday.com

Best for workflow automation

14 days free trial

From $6/user/month Check out monday.com
3
ClickUp

Best free plan for project management tool

Freemium version

Free forever with paid plans starting at $5/user/month Check out ClickUp
4
Kintone

Best for building custom project workflows

30 days free trial

From $24/user/month Check out Kintone
5
MeisterTask

Best project management tool for agile teams

Freemium version

30 days free trial

From $8.25/month Check out MeisterTask
6
Paymo

Best project management tool for small & medium teams

Freemium version

15 days free trial

From $9.95/user/month Check out Paymo
7
GoodDay

Best for detailed task and action tracking

Freemium version

From $4/user/month Check out GoodDay
8
Miro

Best for collaborative whiteboarding & visualization

Not available

From $8/user/month Check out Miro
9
Zoho Projects

Best for team collaboration

Freemium version

10 day free trial

From $4/user/month (billed annually) Check out Zoho Projects
10
Nutcache

Best project management tool for Scrum

Not available

From $6/user/month with a Pro plan that requires 5 users. Check out Nutcache

Other Project Management Tool Options

Here’s a few more that didn’t make the top list.

  1. Asana – Best project portfolio management tool
  2. Jira – Best for software development teams
  3. Celoxis – Best for complex project scheduling
  4. LiquidPlanner – Best enterprise project management tool
  5. Mavenlink – Best for resource management and planning
  6. Podio – Best project management tool for customization
  7. ProofHub – Best easy learning curve and onboarding

What Are The Different Types Of Project Management Tools?

As mentioned above, there are a wide variety of project management tools for specific use cases (such as tools specifically for remote work and remote teams), functionalities, or for processes and activities closely related to project management.

I’ve written overviews of many types of project management tools that I’ve used in my projects, from task management software to collaboration tools to full-blown project management systems.

Below, I’ve listed the software reviews I’ve written according to the type of tools they cover so you can check out the other project management platform lists on The Digital Project Manager site and find the best project management software for your needs:

Agency Project Management Tools

Project Management Tools For Project And Resource Planning

  • Project management software: Includes everything from tools for project scheduling and project planning to enterprise project management with PPM and program management.
  • Online project management software: This list covers tools that are specifically web-based (more of those here) or delivered as a SaaS, rather than on-premise.
  • Project management software for Mac: Project managers looking for software that works well on Mac should start with these options.
  • Project scheduling software: Scheduling software helps you plan your projects, create a project roadmap, and get a grip on what’s currently happening as the project unfolds.
  • Resource scheduling software: Resource scheduling software can help plan, organize, and manage resources. They can be used to develop resource plans and forecasts.
  • Resource management software: Resource management software makes it easy to plan and schedule projects, see capacity and available skills, and forecast utilization.
  • Gantt chart maker: This includes project timelines and schedules, interdependent tasks and subtasks, time estimates, schedules for status reports, assignments, and more.
  • Mind mapping software: Also called concept mapping software, this is a brainstorming tool that enables you to create visual diagrams of your ideas.
  • Project planning tools: This type of tool provides a range of planning features, including Gantt charts, timelines, schedule builders, budget planning, task lists, and more.
  • Project management calendar tools: These tools are specifically intended for scheduling and planning, keeping track of deadlines, and managing timelines.
  • Visual project management software: This list covers project management tools with a strong visual organization component. Think colour-coding, Gantt charts and other visualizations, file previews and image uploads, and more.

Project Management Software For Small Orgs

Agile Project Management Tools

  • Agile project management software: This type of software functions similarly to project management software, but it’s tailored specifically for agile teams and agile ways of working.
  • Scrum tools: Scrum software is designed to facilitate the Scrum framework, as well as assist with communication, organizing workload, and planning for multiple iterations.
  • Agile tools: Agile tools help manage projects with popular methods like Scrum and Kanban, collaborate with cross-functional teams, and track metrics that matter.

Collaboration And Communication Project Management Tools

  • Communication tools: Communication tools include tools like email and phones, as well as software for web conferencing, screen sharing, sharing files, and group messaging.
  • Collaboration tools: An online collaboration tool provides a unified platform for team discussion, file sharing, online storage, task assignments, and real-time collaboration.
  • Team project management tools: These are more general project management tools with a specific focus on communication and collaboration.

Project Management Tools For Work Management

  • Time tracking software: Time tracking tools help users fill in timesheets, understand how you’re tracking on budget, how much you should invoice clients, and profitability.
  • Productivity apps: These tools can help carry out the important work of being effective with your time by automating, tracking, syncing, and reminding.
  • Workflow management software: Workflow tools offer an interface for representing workflow, optimizing moving parts, scheduling tasks, managing workloads, and more.
  • Change management tools: Change management tools are anything that can be used to alleviate tensions that arise during a shift in process, staff, or software.
  • Flowchart software: Flowchart software is a program or app that can create a sequence diagram that outlines the flow, hierarchy, order, or structure of a plan or idea.
  • Task management software: This type of tool includes task templates, task tags and organization, multiple task views, and real-time updates.

Project Management Tools For Software Development Projects

  • Bug tracking tools: These tools bring bugs to your attention in a systematic way, and assist with isolating, backtracking, categorizing, prioritizing, and fixing bugs.
  • Requirements management tools: Requirements management tools help you remove ambiguity from requirements and operate with clear and agreed-upon requirements.
  • Wireframe tools: Wireframe software helps you mock up a wireframe layout and drag and drop placeholder elements to help you get a feel for your first draft design.
  • ALM tools: ALM tools support your organization through all phases of the software development lifecycle, and help with business management and software engineering.
  • Business intelligence tools: Business intelligence tools collect, process, analyze, and display large volumes of data, from sources like documents, forms, files, and more.
  • Risk management software: This set of tools helps organizations estimate, plan for, measure, and mitigate risks by plotting risks, calculating costs, and keeping a database.
  • GRC (governance, risk, and compliance) software: GRC tools help organizations manage IT-related operations and ensure they meet compliance and risk standards.
  • Digital asset management software: Digital asset management systems make the process of storing, sharing, and tracking digital assets much easier.
  • PPM tools: PPM software helps use project data to make decisions, allocate resources, create executive reports, fix performance issues, and assess risks across a portfolio.
  • BPMS (business process management systems): BPM systems provide a process database and automations, and allow users to model workflows and processes visually.
  • Help desk software: Help desk software is a digital hub where customers can send queries to be logged, organized, and resolved.
  • CRMs for small business: These tools enable small teams to track customer details, collect feedback from customers, trace the sales cycle, develop campaigns, and more.
  • Trello alternatives: Trello is a collaboration software with Kanban boards. These alternatives provide more oomph, such as extra functionality or integrations.
  • Microsoft Project alternatives: If you’re looking for an alternative to Microsoft Project, there are dozens of paid and free MS Project alternatives that can do the job.
  • Microsoft Project for Mac: MS Project does not work on Macs—but there are workarounds and alternative tools that perform the same functions.
  • Basecamp alternatives: Basecamp lacks in some areas where Basecamp alternatives have jumped in with their own solutions. Here are 10 Basecamp alternatives.
  • Clickup alternatives: If Clickup is over-engineered for your needs, there are more basic alternatives to get up and running quickly. This list also includes options that include specific features that Clickup is missing.
  • Hive alternatives: Hive doesn’t offer a ton of integrations (although it does include the basic ones), and it’s missing certain features, such as invoicing, that these alternatives offer.
  • Mavelink alternatives: Mavelink can be expensive for small teams that don’t require its wide range of features. This list provides some cheaper alternatives.
  • monday.com alternatives: monday.com is missing invoicing and advanced time tracking features, which might be critical for your needs. Try these alternatives.
  • Smartsheet alternatives: If you’re not already working with spreadsheets and databases, Smartsheet’s UI might not work for you. Here’s some other options.
  • Wrike alternatives: Wrike’s UI can be challenging to learn, and there is often a steep learning curve. Find simpler and less complex options in this list.

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By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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