10 Best Online Project Management Software List
Here's my pick of the 10 best software from the 29 tools reviewed.
Get free help from our project management software advisors to find your match.
Managing projects isn’t easy, especially when you’re managing deadlines, resources, and team communication across scattered tools. It’s even more frustrating when those tools don’t work well together, leaving you feeling more overwhelmed than organized.
That’s where cloud-based project management software can make a difference. These tools bring everything—tasks, schedules, files, and updates—together in one place, accessible anytime, whether you’re at your desk or on the go.
In this list, I’ll share my top picks for the best cloud-based project management software. With years of experience in project management, I’ve independently reviewed each tool to give you an honest take on how they can help your team stay organized and deliver results.
Why Trust Our Software Reviews
We’ve been testing and reviewing cloud-based project management software since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software.
We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different Project Management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our cloud-based project management software review methodology.
Compare Software Specs Side-by-Side
Here is a convenient table where you can look at all the tools we just covered in the overviews. If, however, you would like to expand your research, we have more tools below.
Tool | Best For | Trial Info | Price | ||
---|---|---|---|---|---|
1 | Smartsheet Smartsheet Dashboard. | Best for sheet-based project management | 30-day free trial | From $9/user/month (billed annually) | Website |
2 | ReptonPOD ReptonPOD allows users to manage a wide range of project functions, from requirements to planning. | Best for structured project phases | 30-day free trial | From $31/user/month (billed annually) | Website |
3 | monday.com monday.com offers a visually clear and intuitive interface to help you see your important project data at a glance. | Best for flexible, customizable workflows | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website |
4 | Celoxis You can gather information about your projects with easily customizable dashboards. | Best for project portfolio management | 14-day free trial + free demo available | From $25/user/month (billed annually) | Website |
5 | Zoho Projects Zoho Projects gives you a compact overview of all the work assigned to you as well as work happening across all projects. | Best for a user-friendly interface | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website |
6 | Kintone The project creation screen takes you through the basics of building your custom project. | Best for automated workflows | 30-day free trial | From $24/user/month | Website |
7 | Teamwork.com Teamwork offers a board view for tasks and projects, along with several other views for ease of use. | Best for platform customizability | 30-day free trial | From $10.99/user/month (min 3 users, billed annually) | Website |
8 | Hubstaff Closely track projects with task cards that include comments, checklists, due dates, assignees, and more. | Best for progress tracking | 14-day free trial | From $4.99/user/month (billed annually) | Website |
9 | PSOhub HubSpot users love PSOhub for it's automation and predictive analysis capabilities. | Best for CRM integration | 30 days free trial (no credit card) | From $8.50/user/month | Website |
10 | Nutcache Customize Kanban boards according to your workflow. | Best for mobile time tracking | Free plan available | From $12.49 project-planning/user/month (billed annually) | Website |
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Smartsheet
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Wrike
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best Cloud-Based Project Management Software Reviews
Read the individual tool overviews to find what makes this tool great for hosting projects online. The description includes stand-out features, integrations, and pricing information.
Smartsheet is a spreadsheet-like project management tool that has won a few awards for quickly becoming a favorite business app. It’s an excellent project management software if you’re comfortable working in Excel but want a break from complicated formula.
Why I picked Smartsheet: It performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.
In Smartsheet, team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The 'critical path' feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.
Smartsheet Standout Features & Integrations
Features include a cell linking feature that allows you to connect data across multiple sheets to ensure updates in one sheet are automatically reflected on the others. Additionally, Smartsheet offers built-in content collaboration tools, such as proofing and annotation features, which streamline the review and approval process for creative assets directly within the platform.
Integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.
Pros and cons
Pros:
- Easily customizable dashboards
- Import quickly from Excel, MS Project, Trello, and Google Sheets
- Many project templates & resources
- Sheet-to-sheet linking
Cons:
- Can't customize chart colors
- Changes don’t update in real-time
- Jira, Salesforce, Dynamics connector limited to Premier plan
ReptonPOD is a cloud-based project management software designed to help teams create, monitor, and control their projects efficiently. It offers tools for managing everything from project phases to documentation, making it a one-stop solution for project oversight.
Why I picked ReptonPOD: ReptonPOD stands out because of its structured approach to managing project phases and workflows. Its six-phase progression system ensures that your team moves methodically from planning to execution, reducing confusion and improving project outcomes. Additionally, its ability to create, review, and approve key project documents ensures all stakeholders stay aligned and informed throughout the lifecycle of a project.
I also like its focus on risk and issue management. ReptonPOD enables teams to identify, review, and manage risks proactively, preventing potential pitfalls. The tool also includes functionality for tracking and resolving issues as they arise.
ReptonPOD Standout Features & Integrations
Features include tools for maintaining project cost plans, enabling you to stay within budget constraints. The software also helps record and validate key project assumptions, providing clarity and alignment among stakeholders. Additionally, ReptonPOD’s audit trail for key decisions ensures accountability and transparency.
Integrations are not listed on their official site.
Pros and cons
Pros:
- Risk and issue management
- Good stakeholder management
- Can handle a wide range of project management functions
Cons:
- Navigating the platform could be more intuitive
- Outdated interface
monday.com is a great project management software because of the way the tool has done away with a lot of the trimmings of typical management tools and focused on simple, visually appealing layouts that help clarify the sequence of work.
Why I picked monday.com: With this software, you can upload and attach files to cards, comment, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.
Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.
monday.com Standout Features & Integrations
Features include conditional color-coding, which enables teams to highlight tasks based on status, priority, or custom criteria for easier visualization. Furthermore, monday.com includes a built-in request tracker that allows external stakeholders or team members to submit project requests through customizable forms, streamlining intake processes and prioritization.
Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Basecamp, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.
Pros and cons
Pros:
- Helpful visual/color coding customization
- Easy to customize a workflow or Board
- Long list of supported integrations
- Huge focus on collaboration
Cons:
- Timeline & Gantt views not available in free version
- Complex pricing rubric
Celoxis is an award-winning all-in-one project management software tool that’s backed by over 17 years of company experience and provides solutions for businesses of all sizes. The tool is the platform of choice for brands like HBO, Bombardier, KPMG, Tesla, Adobe, University of Washington, and The World Bank.
Why I picked Celoxis: It helps you plan and manage diverse project portfolios. It is customizable to suit a variety of business needs, such as time and expense tracking, resource management, financial tracking, and work collaboration. The help centre is packed with easy-to-use self-help resources such as getting started guides, product FAQs and how-tos, short explainer videos, product documentation manual, and community forums.
Celoxis' comprehensive features address the complexities of managing projects across organizations. Businesses can get rid of multiple applications and spreadsheets to manage schedules, resources, budgets, costs, invoices, communication, approvals, risks, issues, and change requests. You also get access to 24/5 customer support with their paid plan.
Celoxis Standout Features & Integrations
Features include an advanced workload forecasting feature that allows managers to predict resource availability and plan allocations months in advance. Additionally, Celoxis offers robust KPI dashboards that consolidate data from multiple projects, providing actionable insights to support strategic decision-making.
Integrations include over 400 business applications including Google Drive, Microsoft Project, Jira, QuickBooks Online, Salesforce, Microsoft Active Directory, Evernote, Slack, Zendesk, Wufoo, Google Forms, Trello, Freshdesk, Survey Monkey, and a growing list of others.
Pros and cons
Pros:
- Support for multiple billing models
- Available in 8 international languages
- Free client portal
- Scheduling accommodates geographically distributed teams
Cons:
- Substantial updates may require additional training time
- No mobile app
- Basic users may find the UI visually cluttered
Zoho Projects is a project management tool that's built with customization features that enable it to adapt to just about any industry. It allows users to virtually meet online, collaborate over chats, discuss comments or collaborate within documents.
Why I picked Zoho Projects: The tool provides Gantt charts with a simple drag-and-drop interface to plan projects, resource utilization charts to plan work allocation, and numerous reports and charts to analyze and track project metrics. Other capabilities include time tracking, issue tracking, budgeting and portfolio management. Users can also automate routine work processes like assigning users to work items, updating fields, or sending notifications with workflow rules and blueprints.
Zoho Projects Standout Features & Integrations
Features include a dependency tracking feature that visually maps task relationships, which enables teams to identify and address bottlenecks before they impact project timelines. Zoho Projects also offers baseline tracking to compare planned progress against actual progress, helping teams stay aligned with project goals and schedules.
Integrations include tools such as Google Drive, Google Calendar, Slack, Github, Bitbucket, and Dropbox. Access even more integrations through Zapier.
Pros and cons
Pros:
- Time tracking & timesheets functionality
- Integrates with other Zoho solutions
- Freemium plan available
Cons:
- Steep learning curve
- Vast feature list results in cluttered dashboard
Kintone is a web-based project management tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide.
Why I picked Kintone: Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.
Kintone lets you build online project management apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.
Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your online project management solution can look and work however you want it to.
What makes Kintone particularly great for online project management are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows. Because Kintone is a cloud-based platform, users can also view, edit, and update workflows from a desktop web browser or the platform’s mobile app.
Kintone Standout Features & Integrations
Features include dynamic workflow management that allows you to visually map out and automate multi-step processes. Moreover, its audit trail functionality tracks all changes to data and tasks, giving teams full visibility into project histories and updates.
Integrations let you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.
Pros and cons
Pros:
- Excellent list of integrations & plug-ins
- Excellent list of integrations & plug-ins
- Discounts for educators & NGOs
Cons:
- Storage above 5GB/user costs extra
- All account types require min. 5 users
- No freemium plan
Teamwork is a project management platform that provides tools to organize tasks, track progress, and collaborate effectively. It’s designed for businesses managing complex workflows and offers flexibility to adapt to diverse industries and team structures. The platform emphasizes customizability, making it suitable for teams with unique project management needs.
Why I picked Teamwork: Teamwork allows you to tailor project boards, task fields, and workflows to match your team’s specific processes. Custom dashboards give you complete control over what data is displayed, helping you focus on the metrics that matter most.
You can also set up recurring tasks and templates to save time when managing similar projects. The platform’s time tracking feature integrates directly with tasks, making it easy to track hours and ensure accurate billing. Additionally, Teamwork supports collaboration with clients through customizable client portals.
Standout features & integrations:
Features include advanced resource scheduling tools that allow you to allocate team members to tasks based on availability and expertise. The platform's project risk tracking feature can also help identify and mitigate potential issues before they impact deadlines or budgets.
Integrations include Slack, Google Drive, Dropbox, HubSpot, Outlook, QuickBooks, Salesforce, Xero, Zapier, and Microsoft Teams.
Pros and cons
Pros:
- Intuitive and easy-to-use UI
- Built-in time tracking capabilities
Cons:
- Steep learning curve due to number of features
- Lack of useful reporting tools
Hubstaff Tasks is a cloud-based project management tool that offers several task organization and progress tracking features. Users can stay on top of projects and collaborate with teams on one platform.
Why I picked Hubstaff: It uses Kanban as its user interface, and you can create task cards and organize them in different columns based on their respective project stages. You can create labels, set deadlines, and attach files to your tasks. The app also lets you communicate with teammates through task comments, which notify them when they are mentioned.
The app has a Sprints view that shows users all the tasks assigned to them in one location, eliminating the need to manually search through each project board. In this view, you can organize tasks by current sprint, future sprint, or backlog.
Hubstaff Tasks also lets you create custom workflows, which can automate moving tasks to different project stages and assigning them to team members.
Hubstaff Standout Features & Integrations
Features include built-in project templates that enable teams to quickly set up new projects using pre-defined workflows, saving time and ensuring consistency across projects. The tool also provides milestone tracking, so you can monitor progress against key project goals and stay aligned with deadlines.
Integrations include over 30 different tools, including Asana, Breeze, Insightly, Pivotal Tracker, Paymo, Jira, Slack, Payoneer, Gusto, and Salesforce.
Pros and cons
Pros:
- Automate moving tasks forward with custom workflows
- Switch between Kanban and Sprints views for better project planning
- Team notifications make collaboration simpler
- Intuitive and easy to navigate interface
Cons:
- Limited free plan
- Only one integration
- No reporting features
PSOhub is a cloud-based solution that combines project management, time tracking, and contract management in one platform. It is designed for businesses looking to optimize operations and create a streamlined workflow between sales, project execution, and billing. The platform focuses on automation and integration to enhance efficiency and collaboration.
Why I picked PSOhub: PSOhub integrates tightly with popular CRM tools, making it easy to transition from sales to project execution without data loss. Its smart contract management feature automatically links signed agreements to project workflows, reducing manual effort.
You can also monitor project progress with visual timelines, track time against budgets, and automate recurring tasks. Built-in invoicing tools simplify billing by generating and sending invoices directly from project data. Furthermore, the system provides detailed financial insights to ensure projects remain on track and within budget.
Standout features & integrations:
Features include automated project creation based on CRM data, customizable contract templates, and AI-driven time tracking to reduce manual input. PSOhub also offers detailed project health dashboards to monitor progress and identify potential risks early. Its self-driving invoicing feature ensures timely and accurate billing based on time tracked and milestones completed.
Integrations include HubSpot, Salesforce, Outlook, Gmail, Xero, QuickBooks, Google Calendar, Office 365, Zapier, and Microsoft Dynamics.
Pros and cons
Pros:
- User-friendly, easy to onboard
- Excellent integration opportunities
- Robust time tracking tool built-in
Cons:
- Resource management module limited to highest plan
- No freemium plan
Nutcache is a cloud-based project management platform that combines task organization, time tracking, and invoicing features in a single solution. It is designed for teams and businesses of all sizes to help manage projects from planning to billing. The platform emphasizes ease of use and flexibility for handling complex workflows and team collaboration.
Why I picked Nutcache: Nutcache makes mobile time tracking easy with its intuitive app that allows users to log hours on the go. It supports automatic time tracking for tasks and projects, letting you monitor productivity and allocate resources more effectively. The platform includes tools for project budgeting, so you can keep an eye on costs in real-time. It also integrates invoicing with time-tracked data, ensuring accurate billing for completed work. Additionally, Nutcache offers multiple project views, like Gantt charts and Kanban boards, to suit different team workflows.
Standout features & integrations:
Features include a client approval workflow feature that simplifies the process of obtaining feedback and sign-offs on project deliverables. Additionally, Nutcache supports multi-currency invoicing, which enables businesses to manage international projects and clients without manual currency conversions.
Integrations include QuickBooks, Google Drive, Google Calendar, Zapier, Dropbox, Stripe, PayPal, Xero, Microsoft Outlook, and Slack.
Pros and cons
Pros:
- Customizable workflows
- Unique time management features
- Easy to set up and learn
Cons:
- Limited customization in the invoicing module
- Notes can’t be quickly added to stopwatch
- No option to create recurring tasks
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Other Cloud-Based Project Management Software
Here are other online software options that did not make it to the top 10 but are worth your consideration.
- GoodDay
For Scrum and Kanban
- Ravetree
For professional services
- Plaky
For visual project management
- ESPMI
For managing diverse project portfolios
- CROOW
For customizable templates
- Favro
For agile methodologies
- Height
For Mac and Windows
- GanttPRO
For Gantt charts
- ClickUp
For consolidating multiple tools
- Bonsai Agency Software
For end-to-end agency projects
- Wrike
For complex projects
- Kissflow
For easy navigation
- Hub Planner
For tracking project costs
- Visor
For real-time collaboration
- PathPro
For product development teams
- Freedcamp
Intelligent project management system used by Airbnb and Google with iOS, Android, and desktop applications
- Avaza
Powerful collaboration with email enabled-discussions and 50+ real-time reports that can be customized and scheduled for automatic delivery.
- Asana
Lightweight task management interface that uses kanban-style cards to visually organize tasks, statuses, and deadlines
- Forecast
For AI and automation capabilities
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Selection Criteria for Cloud-Based Project Management Software
When selecting the best cloud-based project management software to include in this list, I considered common buyer needs and pain points like balancing ease of use with robust features and ensuring seamless integrations with existing tools. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Managing project timelines
- Assigning tasks to team members
- Tracking project progress
- Enabling file sharing
- Generating basic reports
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- AI-powered project suggestions
- Industry-specific templates
- Real-time resource allocation
- Visual dashboards with customizable widgets
- Multi-language support
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive navigation
- Minimal required clicks to complete tasks
- A clean, modern interface
- Fast load times
- Adaptability to mobile devices
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Interactive product tours
- Onboarding webinars or demos
- Pre-built templates for quick setup
- Training videos available on-demand
- Easy migration from existing tools
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 support options
- Live chat for instant assistance
- A detailed knowledge base
- Ticket tracking for complex issues
- Multilingual support
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Transparent pricing tiers
- A free trial or demo
- Effectively balanced features and cost
- Minimal additional fees for integrations
- Discounts for annual plans
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Ease of implementation
- Responsiveness of support
- Any frequent system issues
- Feedback on specific features
- Common user pain points
How to Choose Cloud-Based Project Management Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
Factor | What to Consider |
Scalability | Make sure the software can grow with your team. Look for features like increased storage, advanced user permissions, or tools for managing large projects. |
Integrations | Check if the software can connect seamlessly with your existing tools like Slack, Google Drive, or accounting platforms. This saves time and avoids duplicate work. |
Customizability | Ensure you can tailor dashboards, workflows, and reports to match your processes. Flexibility is key for meeting your team’s specific needs. |
Ease of Use | Choose a tool your team can adopt quickly. Intuitive navigation, a clean interface, and robust customer support are must-haves. |
Budget | Evaluate both upfront and hidden costs, like add-ons or user licenses. Make sure the pricing aligns with your business’s financial goals. |
Security Safeguards | Look for data encryption, two-factor authentication, and compliance with standards like GDPR or SOC 2 to keep your information secure. |
Mobile Access | Confirm the software works well on mobile devices so your team can stay productive on-the-go, especially for remote or hybrid work setups. |
Collaboration Features | Ensure the tool offers features like task comments, file sharing, and real-time updates to streamline teamwork and communication across your projects. |
Trends in Cloud-Based Project Management Software for 2025
In my research, I sourced countless product updates, press releases, and release logs from different cloud-based management systems vendors. Here are some of the emerging trends I’m keeping an eye on:
- AI-Driven Insights: Many cloud management software tools now use AI to predict project risks, recommend task prioritization, or offer resource allocation suggestions. For example, some cloud planning software platforms can use AI to highlight potential bottlenecks based on historical data.
- Employee Well-Being Tracking: Many cloud-based programs now offer features focusing on tracking team workload and burnout risk. For instance, some cloud task management solutions include dashboards to visualize task distribution and flag overburdened team members.
- Sustainability Metrics: Platforms are increasingly adding tools to measure and manage the environmental impact of cloud projects, such as energy consumption or resource waste. This is becoming a key feature in cloud business management software tools for companies with green initiatives.
- Voice-Activated Commands: A few cloud software management tools now let users create tasks, update timelines, or pull reports using voice commands, simplifying workflows for hands-free scenarios.
- Scenario Planning Tools: Vendors are now integrating what-if analysis to help teams evaluate different strategies for project management in the cloud. These features let users test timelines, budgets, or resources before committing to a strategy.
What is Cloud-Based Project Management Software?
Cloud-based project management software is a type of cloud-based software that helps teams organize, track, and execute projects using tools hosted online. These cloud softwares are commonly used by project managers, team leads, and other professionals who need to collaborate on tasks and meet deadlines efficiently. Features like task assignment, project timelines, and file sharing can help with team collaboration, progress tracking, and managing resources. Overall, cloud-based management software simplifies complex workflows and make it easier to complete projects on time and within budget.
Features of Cloud-Based Project Management Software
When selecting cloud-based management software, keep an eye out for the following key features:
- Task management tools: Allows users to assign, prioritize, and track tasks, ensuring everyone knows their responsibilities.
- Project timelines: Visualizes schedules for cloud-based projects with Gantt charts or calendars to monitor deadlines and dependencies.
- Collaboration features: Enables team members to share files, comment on tasks, and communicate in real time within a cloud business management software suite.
- Resource allocation: Helps managers distribute workloads and monitor team capacity.
- Customizable workflows: Let teams adapt processes to fit their unique needs and project requirements.
- Reporting and analytics: Provides insights into project performance with metrics like progress, budget, and resource usage.
- Mobile accessibility: Ensures teams can access the platform on-the-go via mobile apps, making cloud-based IT management easier for remote teams.
- Integration capabilities: Connects seamlessly with tools like email, CRM, or accounting software to consolidate workflows and boost efficiency.
- Security features: Protects sensitive project data with encryption, access controls, and compliance with regulations, critical for cloud storage management software.
- Scalability options: Allows the software to grow with your business, ensuring it remains a good fit for future needs.
Benefits of Cloud-Based Project Management Software
Implementing cloud-based business management software can provide several benefits for your team and your business. Here are a few you can look forward to:
- Improved collaboration: Work together in real time, share files, and comment on tasks from anywhere to make cloud project management smoother and more efficient.
- Better resource management: Track workloads and allocate resources efficiently to avoid overburdening your team and maximize productivity.
- Increased flexibility: Access projects and tools from any device with internet access, a key advantage of cloud based softwares.
- Enhanced data security: Features like encryption and access controls protect sensitive information and keep your projects secure.
- Time savings: Automating repetitive tasks and using built-in templates speeds up workflows and reduces manual effort.
- Scalability for growth: Add more users or manage larger projects as your business grows without switching systems.
- Improved decision-making: Real-time analytics and reporting provide insights into project performance, helping users of cloud IT management software tools online make smarter choices.
Costs & Pricing For Cloud-Based Project Management Software
Selecting cloud-based project management software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in cloud-based project management software solutions:
Plan Comparison Table for Cloud-Based Project Management Software
Plan Type | Average Price | Common Features |
Free Plan | $0 | Basic task management, limited users, file sharing, and simple collaboration tools. |
Personal Plan | $5-$25/user/month | Task management, basic reporting, timeline views, and limited integrations. |
Business Plan | $25-$50/user/month | Advanced project tracking, team collaboration, customizable workflows, and resource management. |
Enterprise Plan | $50-$100+/user/month | Full-featured project tools, advanced reporting, unlimited integrations, and enterprise security. |
Cloud-Based Project Management Software FAQs
Find out answers to common questions about this topic.
What is cloud-based project management software?
Cloud-based project management software refers to a type of project management tool that operates on a cloud computing platform, allowing users to access and manage their projects and related data online. It is any digital tool that can help the facilitation of day-to-day team management and workflow, including communication tools (direct messaging, social feeds, alerts), task lists (todos, Kanban boards), calendars and schedules (monthly/weekly views, Gantt charts), and reporting and analytics functions.
Examples of online project management software include:
Trello – Board-based SaaS for more visual project management. Using Trello for project management can help PMs easily manage their workflows and collaborate with team members.
Asana – Browser-based Saas for cross-functional work. Project managers can use Asana to help with organizing, tracking, and managing work tasks and projects.
Teamwork – Project platform with real-time collaboration for remote teams.
What is the difference between cloud-based and on-premise software?
The main difference between cloud-based software and on-premise software lies in how they are hosted and accessed. The choice between the two usually depends on a business’s specific needs, resources, and goals.
Cloud base software is hosted on remote servers and accessed through the internet, allowing users to work from anywhere without needing specialized hardware. This makes it ideal for businesses seeking flexibility, scalability, and real-time collaboration. For example, in industries like construction, the best cloud based construction management software is often preferred for its ability to support remote teams and integrate with cloud software planning tools.
On-premise software, on the other hand, is installed locally on a company’s servers and hardware. While it provides greater control over data and security, it typically requires higher upfront costs and ongoing maintenance.
How much does cloud-based project management software usually cost?
Discounting freeware, which obviously doesn’t have a cost, you can expect to pay anywhere from $5/user/month up to upwards of $100/user/month. The average tends to be between $10-15/user/month for a basic plan.
What is cloud project management software used for?
Cloud-based project management software helps people get stuff done throughout an organization—whether they work in marketing, sales & CRM, design, software development, HR, or real estate. There’s even cloud-based construction management software. Here are some of the use cases that online project management software can offer for your project, team, and organization.
- Project planning
- Resource management
- Visualization tools
- Reporting
- Tracking personnel
Find more information about what project management software is used for.
How does cloud-based software ensure secure data management?
Cloud-based software ensures secure data management by implementing advanced security protocols and technologies, such as encryption, firewalls, and multi-factor authentication. These measures protect sensitive information during storage and transmission, making software with cloud-based solutions highly reliable for businesses. Many of the best cloud applications comply with stringent security standards like GDPR or ISO 27001 to safeguard user data.
Additionally, cloud software planning tools often include features like role-based access controls, regular backups, and real-time monitoring to minimize risks and detect potential breaches quickly. By leveraging the infrastructure of trusted providers, businesses using cloud solutions can achieve robust security without the need for extensive on-site IT resources
Why are integrations important for cloud project management software?
Integrations are vital for cloud project management software because they allow the platform to connect seamlessly with other tools and systems that teams rely on daily. For example, integrating cloud-based service management software with a project management platform can streamline workflows by syncing tasks, resources, and updates in real time. This reduces manual work and ensures all team members have access to the most accurate and up-to-date information.
For businesses using cloud-based production management software, integrations enable smooth collaboration across departments, linking production schedules with resource planning or inventory systems. The ability to combine these tools with the best cloud applications, like email, CRM, or accounting software, ensures a cohesive workflow, enhances productivity, and minimizes errors caused by working in siloed systems.

What's Next?
Once you decide on a project management software, I suggest you learn how to get the most out of a demo. You may also want to check out how to build a Gantt chart and create a project kickoff that will leave everyone with open mouths.
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