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10 Best Project Dashboards In Software And Apps For 2023

The Best Dashboard Software List

Here’s a shortlist of the best project management dashboard software tools:

  1. monday.com

    Size-adjustable widgets to make your dashboard personalized.

  2. Wrike

    Best project dashboard tool for integrations

  3. Smartsheet

    Cloud-based platform that dashboards that are ready to scale to an enterprise level.

  4. ProjectManager.com

    Project dashboard software with project management functionalities and live dashboards to plan, schedule, and update in real-time

  5. Hive

    Export your entire dashboard to an image or PDF file to share with your team.

  6. KeyedIn

    A top-down, strategy-led portfolio management solution that can help you improve utilization, margins, and forecast accuracy

  7. ProWorkflow

    A dashboard built into your homepage, so you don't miss an overdue item again.

  8. ITM Platform

    Set project goals and assess results through robust reporting features on this real-time information task dashboard

  9. Project Insight

    Dashboards that display aggregated data from integrations.

  10. Genius Project

    Dashboards that include reports, charts, and documents that can be customized to your project-specific requirements

Why is having appealing project dashboard software what we should be aiming for? Consider these two scenarios:

Scenario 1: Scattered sticky notes, rogue Google documents, Excel spreadsheets for days, budgeting books, email follow-ups galore, deadlines scrawled on personal calendars. (Probably sounds like a nightmare, huh?)

Scenario 2: Interactive dashboards with everything you need to know about project progress , a specific metric you are after, and resources of your project in one view. (Much better, right?)

In the unlikely event you prefer scenario 1, it is not efficient to have all your information scattered around and there's a big chance you might miss an important update. The project management tools on this list will help you have something closer to scenario 2.

In my analysis, I will try to find the tool that has the best project status dashboard, one that will make your projects easy to track, give you the opportunity to drill down into specific projects, and save you time so you can focus on other important tasks.

Dashboard Reporting Software Comparison Criteria

Good project management dashboard software will be intuitive, aesthetically pleasing, display task progress and allow data customization. Customization can be through a widget, an integration, or simply selecting the type of graph you want to use to display certain information.

What am I looking for when I select dashboard reporting software? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is the office team dashboard UX clean, attractive, and easy to navigate? Does it have good use of space and enough whitespace to properly display project data?
  2. Sources of data: I want to know the places where the software can pull information from. Is it only from a specific module, the entire platform, or even third party applications?
  3. Integrations: I see if it is easy to connect with other tools. Mainly pre-built integrations and native ones. Can my dashboard connect to these tools through an external connector, web hook or similar?
  4. Value for $: I look at pricing and paid tiers. Also, the level at which dashboards are available, and any information on free trials and free versions of the software.

Key Features

These are must-haves for any dashboard reporting solution.

  • Real-time data updates – The dashboard connects to your project and displays real-time data. It requires no manual effort other than setting it up for the first time.
  • Customizable interface – The user can decide what, when, where, and how they want to view different areas of their data dashboard. Moreover, customization should be intuitive and easy to learn.
  • Interactive charts, dashboard templates or graphs – The best dashboard software will incorporate some element of interactive visuals. Also, it should have templates to help beginners get started.
  • Project health analysis – Users can quickly and easily spot bottlenecks, delays, problems, missed deadlines, resource warnings, and other indicators for their projects. Therefore, helping you make decisions.
project dashboards logos list

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Overviews of the Best Project Dashboard Software

Here’s a brief description of each of the dashboard tools that are featured on this list.

1

monday.com

Size-adjustable widgets to make your dashboard personalized.

monday.com allows you to allocate & prioritize tasks, use various views in order to see where everything stands, and track multiple projects using project dashboards that provide high-level insights in a visual and intuitive way. The platform is completely customizable so you will be able to adjust it to your workflow. The platform also provides powerful and customizable notifications and automation so you and your team can focus on what’s important.

Dashboards can be added by clicking on the 'add new' button at the bottom of your workspace menu. Every workspace in monday.com can have its dashboard and it is widget-based. Once you open your dashboard you can start adding widgets and connecting them to specific boards. The last step is to arrange your elements. Drag items by clicking on the top left of a widget. Adjust the size by dragging from the bottom-right corner.

Note: They recently added the option to add apps to your dashboards. These can be social feeds, whiteboards, and other cool stuff.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

monday.com costs from $8/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14-day free trial + freemium plan available

From $10/user/month

2

Wrike

Best project dashboard tool for integrations

Wrike is an award-winning, easy-to-use project dashboard software trusted by 20,000+ organizations worldwide. The tool is suitable for teams with anywhere from five members to an unlimited number of team members. It’s highly configurable and allows users to customize workflows, dashboards, reports, request forms, and more.

Wrike’s simple project dashboard software enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views, allowing users to tailor their views and dashboards to their needs. Wrike also features task lists, shared workflows, file sharing, and project health analysis tools such as flagging roadblocks.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. Users can toggle between the home screen and timesheets, dashboards, calendars, reports, and an activity stream. Wrike has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike offers 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Pricing starts at $9.80 per user per month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

14-day free trial

From $9.80/user/month

Pros

  • View projects and tasks in different views (list, table, Kanban, Gantt)
  • User-friendly and intuitive for all skill levels
  • Users have access to a variety of fully customizable dashboards

Cons

  • Time tracking is included in Business and Enterprise plans only
  • Only 2GB of storage space with the freemium plan
  • Shareable dashboards are limited to paid plans
3

Smartsheet

Cloud-based platform that dashboards that are ready to scale to an enterprise level.

Smartsheet is a spreadsheet-like project management software. The tool is fully featured and ready to scale up to an enterprise level. It’s a nice tool to use if you’re used to Excel but want a break from complicated formulas. Their dashboards will provide you with real-time data and display it on a widget-based dashboard view.

In addition, those widgets allow you to build customized dashboards. You can easily edit and restructure as needed for different projects. Simply go to the builder, select widgets and connect them to your projects. To create this dashboard, head to the navigation menu, click on the dotted matrix and select 'solution centre'. Then, select the 'create dashboard/portal option'.

Note: By default, only the admin and owner can edit the dashboard.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and web hooks.

Smartsheet paid plans start at $7/user/month and offer a 30-day free trial. Dashboards are available starting at the Pro level.

30-day free trial

From $9/user/month

4

ProjectManager.com

Project dashboard software with project management functionalities and live dashboards to plan, schedule, and update in real-time

ProjectManager.com is a well-rounded, award-winning project management software with real-time project dashboards. The tool's cloud-based software runs on both Windows and Mac computers with no downloads or complex installation needed.

Using this tool, you can create project plans, manage tasks, create reports, and manage timesheets, expenses, and workloads. ProjectManager.com also includes the ability to switch between Gantt chart, task list, and Kanban board views. You can use the in-app communication features to comment on tasks and assign them to team members.

Their real-time reports are easy to use—you can use their pre-set reports (project status, timesheets, expenses), or set up your own custom reports. You can also use the real-time dashboard to get an overview of your current project stats.

ProjectManager.com integrations include native integrations with Google Apps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. For all other integrations, you can use Zapier to sync ProjectManager.com with other tools.

Pricing for ProjectManager.com starts at $15/user/month, with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30 day free trial (a credit card is required to sign up for a free trial).

30-day free trial

From $16/user/month

Pros

  • Multilingual and very flexible
  • Time and expense tracking
  • Customizable schedule templates
  • Excellent high level view of project

Cons

  • Doesn’t output schedule files to .mpp
  • No way to update partially complete tasks
  • No mobile app
5

Hive

Export your entire dashboard to an image or PDF file to share with your team.

Hive is a robust tool for project management, collaboration, and flexible task coordination. It lets users organize projects in a Gantt chart, Kanban board, table, or calendar and easily switch between each layout. Its dashboard is now called 'workspace overview' and includes an overview, overdue actions, actions due timeframe, and actions completed timeframe section.

The Hive dashboard provides an overview of progress across all projects, and lets users create project custom fields. If you feel like sharing your dashboard, you can export it to a .csv or PDF file. Project dashboards can be sorted by current status, team member, or assigned labels for a birds-eye-view of progress and milestones.

Note: The tool displays additional filters on the right panel if you wish to drill into data.

Hive integrates with Google Drive, Salesforce, Jira, Dropbox, Slack, Zoom, One Drive, Box, and more than one thousand other tools through Zapier. It also imports tasks from tools including Asana, Trello, Basecamp, Smartsheet, and a few others.

Hive has a free forever version, and paid plans start at $12/user/month with a 14-day free trial.

14-day free trial

From $16/user/month

6

KeyedIn

A top-down, strategy-led portfolio management solution that can help you improve utilization, margins, and forecast accuracy

KeyedIn was recognized as an August 2019 Gartner Peer Insights Customer Choice for Project and Portfolio Management. Key features include portfolio insights, revenue forecasting, executive oversight, capacity planning, and CRM and ERP integrations.

KeyedIn is particularly good at striking a balance between being easy-to-use and also feature-rich. When addressing blind spots in the tool’s capabilities, the dynamic customer support team is quick to point out viable alternatives. This scored them very well in Usability per the evaluation criteria.

Integrations include Jira, Microsoft Dynamics CRM, Dynamics 365, SharePoint, QuickBooks, Microsoft Outlook, Sage Intacct, Salesforce App Cloud, SugarCRM, SAP CRM, Pivotal Tracker, Microsoft Dynamics GP, VersionOne, Fulcrum. Additionally, the software uses API Version 3 that makes it easier for its customers to share or extract project and portfolio data with other business software solutions.

One negative aspect of this software is that the ability to construct and run custom reports could use some fine-tuning and is a bit clunky as it stands now.

KeyedIn offers pricing upon request and has a free trial.

Not available

Available upon request

Pros

  • Supports multiple languages and currencies
  • Robust forecast dashboard with charts
  • Data-rich dashboards with multiple views

Cons

  • No customer portal available yet
  • Project hierarchy gets complex for multiple projects
  • Must scroll through tabs to get a holistic view
7

ProWorkflow

A dashboard built into your homepage, so you don't miss an overdue item again.

Created in 2002, ProWorkflow was designed as a project management solution that supports internal workflow and communication needs. When you log in to this tool, you immediately see a dashboard showing details on your current and future tasks and projects. This dashboard lives in the homepage section of the software.

The ProWorkflow dashboard color codes your information to help you prioritize your work. Additionally, it is a readable, aesthetically-pleasing spot to get the lowdown on data like tracked time, quotes and invoices, recent actions, and recent logins. Overdue projects and tasks will show in red at the top of the dashboard page, so time-sensitive material remains front and center.

ProWorkflow integrates with tools like Xero, Quickbooks, KashFlow, FreshBooks, MYOB AccountRight, Box Storage, DropBox, Google Drive, Microsoft OneDrive, and hundreds more through Zapier.

ProWorkflow's paid plans start at $20/user/month and offer a 14-day free trial.

14-day free trial

From $20/user/month

8

ITM Platform

Set project goals and assess results through robust reporting features on this real-time information task dashboard

Headquartered in Madrid, Spain, is a SaaS program and portfolio management tool with robust project dashboard capabilities. Features include the ability to plan or execute tasks, control costs and revenues, assign resources, control risks, and administrate all the documentation.

This tool is hugely customizable and many teams will find the flexibility useful to their objectives. For example, custom fields are easy-to-add and endlessly useful.

Integrations include Slack, Microsoft Project, Jira, and Teambot. More integration options are available by linking the software to Zapier or using their API that allows you to integrate with third-party tools, like PowerBI or an ERP.

ITM Platform has quite a severe learning curve at first, particularly since the UX is quite cluttered and muted. This lost some marks in the Usability segment of the evaluation criteria.

ITM Platform offers pricing upon request and has a free 14-day trial.

14 days free trial

Pricing per request

Pros

  • Accessible price
  • Initiative user interface
  • Customizable properties and fields
  • Program and project prioritization

Cons

  • No desktop or mobile versions
  • No drag and drop functionality
9

Project Insight

Dashboards that display aggregated data from integrations.

Project Insight is a work & project management software with a complete dashboard tool designed to act as a personalized source of information for you and your team members. The personalized dashboard feature is available as an add-on and will unlock a higher level of collaboration for your projects.

The tool's dashboard gives you access to all projects, tasks, and other items assigned to you. Like many other dashboards, you can drag and drop items to rearrange them according to your needs. Additionally, select from 12 different layout options to personalize it even further! One thing I'd like to point out is that Project Insight will aggregate information from the software you integrate into it. Then, it will use that information and your saved projects as a source of data for anything ranging from project management to HR.

Project Insight integrates with applications like Jira, Zendesk, DevOps, and QuickBooks. Additional integrations include Trello, Office 365, Microsoft Project, Gmail, Google Drive, Slack, and Microsoft Teams.

Project Insight has a free version for startups and small teams. Add-ons will cost you $3/user/month each, and your plan will upgrade to Enterprise after purchasing 12 add-ons.

From $3/user/month

10

Genius Project

Dashboards that include reports, charts, and documents that can be customized to your project-specific requirements

Genius Project’s dashboard configuration is highly flexible and adaptable to your business model. When you move ahead with a solution, a toolset is provided to enable you to take your business language, processes, and information and map it to their system.

Genius Project excels in configurability and a huge number of functions, making it ideal for managing complex processes. Though training may be required to reach these functions, the GP team offers great personal support.

Genius Project’s integration platform allows you access to The Genius API, allowing your organization to integrate with a wide range of enterprise applications. Whether you need to integrate the system with your CRM such as Salesforce, ERP system including SAP, Oracle and Microsoft or another 3rd party application, you will have access to the Genius Project Open REST API.

Genius Project’s UX is quite drab compared to others on this list with muted color tones and small, all-caps fonts. This lost them a few points in the UX category of the evaluation criteria.

Genius Project offers pricing upon request and has a free 15-day trial.

Pricing upon request

Pros

  • Excellent tracking and reporting
  • Has HTML5 Planner
  • Ease of use and accessibility
  • Fully configurable

Cons

  • No client portal
  • No customizable templates

Need expert help selecting the right Reporting Dashboard Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Reporting Dashboard Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

The Best Beautiful Project Dashboard Software Tools Summary Chart

Tool Free Option Price
1
monday.com

Size-adjustable widgets to make your dashboard personalized.

14-day free trial + freemium plan available

From $10/user/month Visit Website
2
Wrike

Best project dashboard tool for integrations

14-day free trial

From $9.80/user/month Visit Website
3
Smartsheet

Cloud-based platform that dashboards that are ready to scale to an enterprise level.

30-day free trial

From $9/user/month Visit Website
4
ProjectManager.com

Project dashboard software with project management functionalities and live dashboards to plan, schedule, and update in real-time

30-day free trial

From $16/user/month Visit Website
5
Hive

Export your entire dashboard to an image or PDF file to share with your team.

14-day free trial

From $16/user/month Visit Website
6
KeyedIn

A top-down, strategy-led portfolio management solution that can help you improve utilization, margins, and forecast accuracy

Not available

Available upon request Visit Website
7
ProWorkflow

A dashboard built into your homepage, so you don't miss an overdue item again.

14-day free trial

From $20/user/month Visit Website
8
ITM Platform

Set project goals and assess results through robust reporting features on this real-time information task dashboard

14 days free trial

Pricing per request Visit Website
9
Project Insight

Dashboards that display aggregated data from integrations.

Not available

From $3/user/month Visit Website
10
Genius Project

Dashboards that include reports, charts, and documents that can be customized to your project-specific requirements

Not available

Pricing upon request Visit Website

Other Project Management Tracking Tools

Here are a few more that didn’t make the top list. If you need additional suggestions for handy status dashboards, check these out:

  1. KeyedIn – best for agile portfolio management 
  2. Genius Project – best risk and change management dashboards 
  3. Bubble – best enterprise PPM dashboards 
  4. ITM Platform – best project prioritization system
  5. Smartsheet – best for construction and facilities management

Project Dashboard Software FAQ

See answers to some common questions about project dashboard software below.

What is a project dashboard?
A project dashboard presents you with information surrounding your key performance indicators. Whether you are tracking key metrics for conversion rate, click-through rate, resource scheduling, or employee log time, a project dashboard will display a summary of the relevant data on a single page, sometimes called a KPI dashboard, for you to peruse quickly and easily.

What to put on a project management dashboard?
Building a dashboard can be a challenging first step. Good dashboard design will be data-rich, thorough, clean, easy to read, and contains summaries of all of your key performance indicators (KPIs). You will want to create dashboards that include items that pertain to your long-term and short-term goals, like customer conversion, lead collection, page views, social impressions, time-spent per task, resource allocation, error/bug reports, and more.

Learn more about setting up project management dashboards here.

What is a portfolio dashboard?
A project portfolio dashboard is meant to help you with tracking multiple projects at once. It will most likely display a birds-eye-view of every account you have on the go with options to narrow in on specific clients, projects, tasks, and goals. A portfolio dashboard is particularly helpful for agencies that have an ever-changing list of clients and projects at any given time.

What are the different types of dashboards?
Different types of dashboards will specialize in different types of data display (sales versus impression, for example) and also might specialize in different types of industries (a marketing dashboard will look much different than an accounting dashboard, for example). You might encounter dashboards like marketing dashboard, task management dashboard, business intelligence (BI) dashboard, team workload dashboard, and more.

Not looking for dashboard reporting tools? Check out our other lists of useful project tools:

  1. If you want dashboards and project tracking specifically for marketing projects, marketing project management tools will have what you need.
  2. Take a look at business intelligence tools that come with great dashboards and analytics tools.

What Do You Think About These Dashboard Tools?

Have you tried out any of the PMO dashboards listed above? Do you prefer the free project tracking tools that are available on the web or do you require the more robust functions of their paid counterparts? Do you have any software that we missed that you might add to a list for dashboard tools? Let us know your thoughts in the comments below.

Related Read: Beginner’s Guide To Project Portfolio Management—Critical Steps, Tools, Benefits

Check This Out: How To Use A Project Management Portfolio To Nab A New Job

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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