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10 Best Project Dashboards In Software And Apps For 2022

The Best Dashboard Software List

Here’s a shortlist of the best project management dashboard software tools:

  1. monday.com

    Size-adjustable widgets to make your dashboard personalized.

  2. Smartsheet

    Cloud-based platform that dashboards that are ready to scale to an enterprise level.

  3. Celoxis

    Display up to ten reports in a single dashboard and update information without switching views.

  4. Hive

    Export your entire dashboard to an image or PDF file to share with your team.

  5. ProWorkflow

    A dashboard built into your homepage, so you don’t miss an overdue item again.

  6. Deltek Project & Portfolio Management

    In-depth information dashboard that requires analysis to obtain actionable insights.

  7. Project Insight

    Dashboards that display aggregated data from integrations.

  8. Acuity PPM

    Portfolio-level dashboards that help you see risk and make decisions across different projects.

  9. Changepoint

    Best dashboards for demand management

  10. KeyedIn

    A top-down, strategy-led portfolio management solution that can help you improve utilization, margins, and forecast accuracy

Why is having appealing project dashboard software what we should be aiming for? Consider these two scenarios:

Scenario 1: Scattered sticky notes, rogue Google documents, Excel spreadsheets for days, budgeting books, email follow-ups galore, deadlines scrawled on personal calendars. (Probably sounds like a nightmare, huh?)

Scenario 2: Interactive dashboards with everything you need to know about project progress , a specific metric you are after, and resources of your project in one view. (Much better, right?)

In the unlikely event you prefer scenario 1, it is not efficient to have all your information scattered around and there’s a big chance you might miss an important update. The project management tools on this list will help you have something closer to scenario 2.

In my analysis, I will try to find the tool that has the best project status dashboard, one that will make your projects easy to track, give you the opportunity to drill down into specific projects, and save you time so you can focus on other important tasks.

Dashboard Reporting Software Comparison Criteria

Good project management dashboard software will be intuitive, aesthetically pleasing, display task progress and allow data customization. Customization can be through a widget, an integration, or simply selecting the type of graph you want to use to display certain information.

What am I looking for when I select dashboard reporting software? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is the office team dashboard UX clean, attractive, and easy to navigate? Does it have good use of space and enough whitespace to properly display project data?
  2. Sources of data: I want to know the places where the software can pull information from. Is it only from a specific module, the entire platform, or even third party applications?
  3. Integrations: I see if it is easy to connect with other tools. Mainly pre-built integrations and native ones. Can my dashboard connect to these tools through an external connector, web hook or similar?
  4. Value for $: I look at pricing and paid tiers. Also, the level at which dashboards are available, and any information on free trials and free versions of the software.

Key Features

These are must-haves for any dashboard reporting solution.

  • Real-time data updates – The dashboard connects to your project and displays real-time data. It requires no manual effort other than setting it up for the first time.
  • Customizable interface – The user can decide what, when, where, and how they want to view different areas of their data dashboard. Moreover, customization should be intuitive and easy to learn.
  • Interactive charts, dashboard templates or graphs – The best dashboard software will incorporate some element of interactive visuals. Also, it should have templates to help beginners get started.
  • Project health analysis – Users can quickly and easily spot bottlenecks, delays, problems, missed deadlines, resource warnings, and other indicators for their projects. Therefore, helping you make decisions.
project dashboards logos list

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Overviews of the Best Project Dashboard Software

Here’s a brief description of each of the dashboard tools that are featured on this list.

1

monday.com

Size-adjustable widgets to make your dashboard personalized.

monday.com allows you to allocate & prioritize tasks, use various views in order to see where everything stands, and track multiple projects using project dashboards that provide high-level insights in a visual and intuitive way. The platform is completely customizable so you will be able to adjust it to your workflow. The platform also provides powerful and customizable notifications and automation so you and your team can focus on what’s important.

Dashboards can be added by clicking on the ‘add new’ button at the bottom of your workspace menu. Every workspace in monday.com can have its dashboard and it is widget-based. Once you open your dashboard you can start adding widgets and connecting them to specific boards. The last step is to arrange your elements. Drag items by clicking on the top left of a widget. Adjust the size by dragging from the bottom-right corner.

Note: They recently added the option to add apps to your dashboards. These can be social feeds, whiteboards, and other cool stuff.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

monday.com costs from $8/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $8/user/month

2

Smartsheet

Cloud-based platform that dashboards that are ready to scale to an enterprise level.

Smartsheet is a spreadsheet-like project management software. The tool is fully featured and ready to scale up to an enterprise level. It’s a nice tool to use if you’re used to Excel but want a break from complicated formulas. Their dashboards will provide you with real-time data and display it on a widget-based dashboard view.

In addition, those widgets allow you to build customized dashboards. You can easily edit and restructure as needed for different projects. Simply go to the builder, select widgets and connect them to your projects. To create this dashboard, head to the navigation menu, click on the dotted matrix and select ‘solution centre’. Then, select the ‘create dashboard/portal option’.

Note: By default, only the admin and owner can edit the dashboard.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and web hooks.

Smartsheet paid plans start at $7/user/month and offer a 30-day free trial. Dashboards are available starting at the Pro level.

30 days free trial

From $7/user/month

3

Celoxis

Display up to ten reports in a single dashboard and update information without switching views.

Celoxis is web-based software for managing projects, resources, project reporting, project health and issues, risks, timesheets, workflows, and collaboration. The project dashboard layout is fully customizable, and has a limit of 10 reports per dashboard. The breakdown is six personal reports and four metric ones. Why? Performance declines after that number, so they limited the amount.

The project dashboards offer real-time data and insights on projects, resources, and financials. Also, some reports can be filtered from within the dashboard to display ad-hoc information. Celoxis offers solid pre-built dashboards that you can work from or customize, as well as the option to create dashboards from scratch. You will find the iconography useful to identify if you are adding a bar chart, histogram, line chart, and other types of graphs.

Celoxis has available integrations with over 400 apps, including Google Drive, Salesforce, Slack, Trello, and Mailchimp. Plus over a thousand integrations through Zapier.

Celoxis offers a 30-day free trial, and paid plans start at $25/user/month with a minimum of 5 users.

30 days free trial

From $22.50/user/month (minimum 5 users)

4

Hive

Export your entire dashboard to an image or PDF file to share with your team.

Hive is a robust tool for project management, collaboration, and flexible task coordination. It lets users organize projects in a Gantt chart, Kanban board, table, or calendar and easily switch between each layout. Its dashboard is now called ‘workspace overview’ and includes an overview, overdue actions, actions due timeframe, and actions completed timeframe section.

The Hive dashboard provides an overview of progress across all projects, and lets users create project custom fields. If you feel like sharing your dashboard, you can export it to a .csv or PDF file. Project dashboards can be sorted by current status, team member, or assigned labels for a birds-eye-view of progress and milestones.

Note: The tool displays additional filters on the right panel if you wish to drill into data.

Hive integrates with Google Drive, Salesforce, Jira, Dropbox, Slack, Zoom, One Drive, Box, and more than one thousand other tools through Zapier. It also imports tasks from tools including Asana, Trello, Basecamp, Smartsheet, and a few others.

Hive has a free forever version, and paid plans start at $12/user/month with a 14-day free trial.

14 days free trial

From $12/user/month

5

ProWorkflow

A dashboard built into your homepage, so you don’t miss an overdue item again.

Created in 2002, ProWorkflow was designed as a project management solution that supports internal workflow and communication needs. When you log in to this tool, you immediately see a dashboard showing details on your current and future tasks and projects. This dashboard lives in the homepage section of the software.

The ProWorkflow dashboard color codes your information to help you prioritize your work. Additionally, it is a readable, aesthetically-pleasing spot to get the lowdown on data like tracked time, quotes and invoices, recent actions, and recent logins. Overdue projects and tasks will show in red at the top of the dashboard page, so time-sensitive material remains front and center.

ProWorkflow integrates with tools like Xero, Quickbooks, KashFlow, FreshBooks, MYOB AccountRight, Box Storage, DropBox, Google Drive, Microsoft OneDrive, and hundreds more through Zapier.

ProWorkflow’s paid plans start at $20/user/month and offer a 14-day free trial.

14 days free trial

From $20/user/month

6

Deltek Project & Portfolio Management

In-depth information dashboard that requires analysis to obtain actionable insights.

Deltek is a software company that develops products to support project-based organizations. Their project dashboards live within a product called wInsight Analytics, which is responsible for showing metrics to assess project performance. The display of information can be a bit overwhelming, so it requires you to be okay with large amounts of data.

Having said that, if handling loads of information is your passion, this will definitely inform your decisions and let you identify trends and issues in the data. Deltek’s major advantage is how robust it is as a major open-source platform, which opens avenues for accounting, deliverable tracking, change management, resource allocation, time and scheduling, and CRM.

Deltek has built integrations with Google products, Microsoft Suite, calendar apps, Jira, Okta, Salesforce, and many more.

Deltek Project & Portfolio Management offers pricing upon request and has a free trial.

Free trial

Pricing upon request

7

Project Insight

Dashboards that display aggregated data from integrations.

Project Insight is a work & project management software with a complete dashboard tool designed to act as a personalized source of information for you and your team members. The personalized dashboard feature is available as an add-on and will unlock a higher level of collaboration for your projects.

The tool’s dashboard gives you access to all projects, tasks, and other items assigned to you. Like many other dashboards, you can drag and drop items to rearrange them according to your needs. Additionally, select from 12 different layout options to personalize it even further! One thing I’d like to point out is that Project Insight will aggregate information from the software you integrate into it. Then, it will use that information and your saved projects as a source of data for anything ranging from project management to HR.

Project Insight integrates with applications like Jira, Zendesk, DevOps, and QuickBooks. Additional integrations include Trello, Office 365, Microsoft Project, Gmail, Google Drive, Slack, and Microsoft Teams.

Project Insight has a free version for startups and small teams. Add-ons will cost you $3/user/month each, and your plan will upgrade to Enterprise after purchasing 12 add-ons.

From $3/user/month

8

Acuity PPM

Portfolio-level dashboards that help you see risk and make decisions across different projects.

Started by a Portfolio Management consultant with years of experience working with Fortune 500 companies, Acuity PPM is about “software with services” (as they call it) with a lightweight project dashboard that even non-tech folks can get behind. The tool offers project and portfolio tracking, analytics and reporting, and project status report.

Acuity PPM is great for data visualization across your portfolio. Thanks to their RAG rating scale, you can see how your different projects measure against strategic goals. Also, it can display portfolio risk, information on your resources, and all other information stored within your projects. Great information for leadership to make decisions that protect the portfolio’s value and company investments.

Additional features include project prioritization, risk-value bubble charts, status reports, roadmaps, work intake for new proposals, and resource management.

Acuity PPM integrates with Jira, Smartsheet, monday.com, Asana, Tableau, Trello, Wrike, and more.

Acuity PPM starts at $599/month and offers a free trial.

Free trial available

From $599/month

9

Changepoint

Best dashboards for demand management

Changepoint was built for purpose project portfolio, services lifecycle, and enterprise architecture management solutions. This tool’s dashboard solutions enable real-time visibility across enterprise resources, projects, capacity, and technology.

This software has a particular standout UX with bright colors, a variety of visualizations, neatly compartmentalized data, an aesthetic workflow, and a general sense of tidiness. Thus, they scored well in the UX section of the evaluation criteria.

Changepoint integrates with popular software from big-name apps like Google and Microsoft.

One minor con is that knowledge of SQL is highly desirable for the full and easy use of this tool; it can be a bit cumbersome to use overall.

Changepoint costs $24/user/month and has a free demo.

Free demo

From $24/user/month

Pros

  • Dashboard good for estimates-vs-actual
  • Ease of report creation and dashboarding
  • Wide array of customizations available
  • Resource capacity, planning, and allocation in one view

Cons

  • Inability to move views or fields around
  • Steep learning curve if you don't know SQL
10

KeyedIn

A top-down, strategy-led portfolio management solution that can help you improve utilization, margins, and forecast accuracy

KeyedIn was recognized as an August 2019 Gartner Peer Insights Customer Choice for Project and Portfolio Management. Key features include portfolio insights, revenue forecasting, executive oversight, capacity planning, and CRM and ERP integrations.

KeyedIn is particularly good at striking a balance between being easy-to-use and also feature-rich. When addressing blind spots in the tool’s capabilities, the dynamic customer support team is quick to point out viable alternatives. This scored them very well in Usability per the evaluation criteria.

Integrations include Jira, Microsoft Dynamics CRM, Dynamics 365, SharePoint, QuickBooks, Microsoft Outlook, Sage Intacct, Salesforce App Cloud, SugarCRM, SAP CRM, Pivotal Tracker, Microsoft Dynamics GP, VersionOne, Fulcrum. Additionally, the software uses API Version 3 that makes it easier for its customers to share or extract project and portfolio data with other business software solutions.

One negative aspect of this software is that the ability to construct and run custom reports could use some fine-tuning and is a bit clunky as it stands now.

KeyedIn offers pricing upon request and has a free trial.

Free trial

Pricing upon request

Pros

  • Data-rich dashboards with multiple views
  • Robust forecast dashboard with charts
  • Supports multiple languages and currencies

Cons

  • Must scroll through tabs to get a holistic view
  • Project hierarchy gets complex for multiple projects
  • No customer portal available yet

Need expert help selecting the right Reporting Dashboard Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Reporting Dashboard Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

The Best Beautiful Project Dashboard Software Tools Summary Chart

Tool Free Option Price
1
monday.com

Size-adjustable widgets to make your dashboard personalized.

14 days free trial

From $8/user/month Visit Website
2
Smartsheet

Cloud-based platform that dashboards that are ready to scale to an enterprise level.

30 days free trial

From $7/user/month Visit Website
3
Celoxis

Display up to ten reports in a single dashboard and update information without switching views.

30 days free trial

From $22.50/user/month (minimum 5 users) Visit Website
4
Hive

Export your entire dashboard to an image or PDF file to share with your team.

14 days free trial

From $12/user/month Visit Website
5
ProWorkflow

A dashboard built into your homepage, so you don't miss an overdue item again.

14 days free trial

From $20/user/month Visit Website
6
Deltek Project & Portfolio Management

In-depth information dashboard that requires analysis to obtain actionable insights.

Free trial

Pricing upon request Visit Website
7
Project Insight

Dashboards that display aggregated data from integrations.

Freemium version

From $3/user/month Visit Website
8
Acuity PPM

Portfolio-level dashboards that help you see risk and make decisions across different projects.

Free trial available

From $599/month Visit Website
9
Changepoint

Best dashboards for demand management

Free demo

From $24/user/month Visit Website
10
KeyedIn

A top-down, strategy-led portfolio management solution that can help you improve utilization, margins, and forecast accuracy

Free trial

Pricing upon request Visit Website

Other Project Management Tracking Tools

Here are a few more that didn’t make the top list. If you need additional suggestions for handy status dashboards, check these out:

  1. KeyedIn – best for agile portfolio management 
  2. Genius Project – best risk and change management dashboards 
  3. Bubble – best enterprise PPM dashboards 
  4. ITM Platform – best project prioritization system
  5. Smartsheet – best for construction and facilities management

Project Dashboard Software FAQ

See answers to some common questions about project dashboard software below.

What is a project dashboard?
A project dashboard presents you with information surrounding your key performance indicators. Whether you are tracking key metrics for conversion rate, click-through rate, resource scheduling, or employee log time, a project dashboard will display a summary of the relevant data on a single page, sometimes called a KPI dashboard, for you to peruse quickly and easily.

What to put on a project management dashboard?
Building a dashboard can be a challenging first step. Good dashboard design will be data-rich, thorough, clean, easy to read, and contains summaries of all of your key performance indicators (KPIs). You will want to create dashboards that include items that pertain to your long-term and short-term goals, like customer conversion, lead collection, page views, social impressions, time-spent per task, resource allocation, error/bug reports, and more.

What is a portfolio dashboard?
A project portfolio dashboard is meant to help you with tracking multiple projects at once. It will most likely display a birds-eye-view of every account you have on the go with options to narrow in on specific clients, projects, tasks, and goals. A portfolio dashboard is particularly helpful for agencies that have an ever-changing list of clients and projects at any given time.

What are the different types of dashboards?
Different types of dashboards will specialize in different types of data display (sales versus impression, for example) and also might specialize in different types of industries (a marketing dashboard will look much different than an accounting dashboard, for example). You might encounter dashboards like marketing dashboard, task management dashboard, business intelligence (BI) dashboard, team workload dashboard, and more.

Not looking for dashboard reporting tools? Check out our other lists of useful project tools:

  1. If you want dashboards and project tracking specifically for marketing projects, marketing project management tools will have what you need.
  2. Take a look at business intelligence tools that come with great dashboards and analytics tools.

What Do You Think About These Dashboard Tools?

Have you tried out any of the PMO dashboards listed above? Do you prefer the free project tracking tools that are available on the web or do you require the more robust functions of their paid counterparts? Do you have any software that we missed that you might add to a list for dashboard tools? Let us know your thoughts in the comments below.

Related Read: Beginner’s Guide To Project Portfolio Management—Critical Steps, Tools, Benefits

Check This Out: How To Use A Project Management Portfolio To Nab A New Job

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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