- 1. monday.com — Best for integrations, add-ons, and widgets
- 2. Wrike — Best for aligning employees, contractors, & stakeholders
- 3. Smartsheet — Best dashboards system for robust project portfolios
- 4. ProjectManager.com — Best for pre-set reports & dashboard templates
- 5. KeyedIn — Best for ease of use
- 6. ProWorkflow — Best dashboard built right into your homepage
- 7. ITM Platform — Best for goal setting & tracking via dashboards
- 8. Project Insight — Best for startups & small teams
- 9. Changepoint — Best dashboard UX/UI
- 10. ClickUp — Best for dashboard widgets for expanded functions
Why is having appealing project dashboard software what we should be aiming for? Consider these two scenarios:
Scenario 1: Scattered sticky notes, rogue Google documents, Excel spreadsheets for days, budgeting books, email follow-ups galore, deadlines scrawled on personal calendars. (Probably sounds like a nightmare, huh?)
Scenario 2: Interactive dashboards with everything you need to know about project progress , a specific metric you are after, and resources of your project in one view. (Much better, right?)
In the unlikely event you prefer scenario 1, it is not efficient to have all your information scattered around and there's a big chance you might miss an important update. The project management tools on this list will help you have something closer to scenario 2.
In my analysis, I will try to find the tool that has the best project status dashboard, one that will make your projects easy to track, give you the opportunity to drill down into specific projects, and save you time so you can focus on other important tasks.
How I Chose the Best Dashboard Reporting Software
If you're wondering how I selected the best project dashboard software, here's where I'll break it all down for you. First of all, I started with project dashboard software that have high user review and satisfaction ratings. Then, using my experience in project management, I discerned what key criteria were most important for project dashboard software and compared how each of them stacked up against the rest.
What am I looking for when I select dashboard reporting software? Here’s a summary of my evaluation criteria:
User Interface (UI): Is the office team dashboard UX clean, attractive, and easy to navigate? Does it have good use of space and enough whitespace to properly display project data?
Data Sources: I want to know the places where the software can pull information from. Is it only from a specific module, the entire platform, or even third-party applications?
Integrations: I see if it is easy to connect with other tools. Mainly pre-built integrations and native ones. Can my dashboard connect to these tools through an external connector, webhook or similar?
Pricing: I look at pricing and paid tiers. Also, the level at which dashboards are available and any information on free trials and free software versions.
monday.com allows you to allocate & prioritize tasks, use various views to see where everything stands and track multiple projects using project dashboards that provide high-level insights visually and intuitively. Dashboards can be added by clicking on the 'add new' button at the bottom of your workspace menu.
Why I Picked monday: The platform is completely customizable so you will be able to adjust it to your workflow. The platform also provides powerful and customizable notifications and automation so you and your team can focus on what’s important.
Every workspace in monday.com can have its dashboard and it is widget-based. Once you open your dashboard you can start adding widgets and connecting them to specific boards. The last step is to arrange your elements. Drag items by clicking on the top left of a widget. Adjust the size by dragging from the bottom-right corner.
monday Standout Features & Integrations
Features include project management, task scheduling/tracking, resource management, scheduling, budgeting, API, calendar management, Gantt charts, file sharing, time management, email integration, third-party plugins, and notifications.
Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more accessible via Zapier.
- Intuitive task tracking, assigning, collaboration features
- Offers a free forever plan
- Tons of integrations to connect to tools you already use
- Reporting is manual & time-consuming
- Multi-level permissions settings only for Enterprise accounts
Wrike is an award-winning, easy-to-use project dashboard software trusted by 20,000+ organizations worldwide. The tool is suitable for teams with anywhere from five members to an unlimited number of team members. It’s highly configurable and allows users to customize workflows, dashboards, reports, request forms, and more.
Why I Picked Wrike: Wrike’s simple project dashboard software enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views, allowing users to tailor their views and dashboards to their needs. Wrike also features task lists, shared workflows, file sharing, and project health analysis tools such as flagging roadblocks.
Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. Users can toggle between the home screen and timesheets, dashboards, calendars, reports, and an activity stream. Wrike has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.
Wrike Standout Features & Integrations
Features include project management, task scheduling/tracking, resource management, expense tracking, API, budgeting, Gantt charts, marketing automations, collaboration support, and reporting.
Integrations include 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
- Users have access to a variety of fully customizable dashboards
- User-friendly and intuitive for all skill levels
- View projects and tasks in different views (list, table, Kanban, Gantt)
- Shareable dashboards are limited to paid plans
- Only 2GB of storage space with the freemium plan
- Time tracking is included in Business and Enterprise plans only
Smartsheet is a spreadsheet-like project management software. The tool is fully featured and ready to scale up to an enterprise level. It’s a nice tool to use if you’re used to Excel but want a break from complicated formulas. Their dashboards will provide you with real-time data and display it on a widget-based dashboard view.
Why I Picked Smartsheet: In addition, those widgets allow you to build customized dashboards. You can easily edit and restructure as needed for different projects. Simply go to the builder, select widgets and connect them to your projects. To create this dashboard, head to the navigation menu, click on the dotted matrix and select 'solution centre'. Then, select the 'create dashboard/portal option'.
Smartsheet Standout Features & Integrations
Features include project management, task scheduling/tracking, calendar management, timesheets, time management, expense tracking, file sharing, Gantt charts, budgeting, email integration, and lead management.
Integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and web hooks.
- Custom and versatile dashboards
- Shareable reports with advanced data filtering
- Easily customize fields for granular organization
- Larger learning curve than other tools
- Smaller row count compared to Excel
ProjectManager.com is a well-rounded, award-winning project management software with real-time project dashboards. The tool's cloud-based software runs on both Windows and Mac computers with no downloads or complex installation needed.
Why I Picked ProjectManager.com: Using ProjectManager.com, you can create project plans, manage tasks, create reports, and manage timesheets, expenses, and workloads. ProjectManager.com also includes the ability to switch between Gantt chart, task list, and Kanban board views. You can use the in-app communication features to comment on tasks and assign them to team members.
Their real-time reports are easy to use—you can use their pre-set reports (project status, timesheets, expenses), or set up your own custom reports. You can also use the real-time dashboard to get an overview of your current project stats.
ProjectManager.com Standout Features & Integrations
Features include project management, Gantt charts, resource management, time tracking, collaboration, reporting, customizable dashboards, mobile app, Agile processes, and third-party integrations.
Integrations include Google Apps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. For all other integrations, you can use Zapier to sync ProjectManager.com with other tools.
- Excellent high level view of project
- Customizable schedule templates
- Time and expense tracking
- Multilingual and very flexible
- No mobile app
- No way to update partially complete tasks
- Doesn’t output schedule files to .mpp
KeyedIn was recognized as an August 2019 Gartner Peer Insights Customer Choice for Project and Portfolio Management. Key features include portfolio insights, revenue forecasting, executive oversight, capacity planning, and CRM and ERP integrations.
Why I Picked KeyedIn: KeyedIn is particularly good at striking a balance between being easy-to-use and also feature-rich. When addressing blind spots in the tool’s capabilities, the dynamic customer support team is quick to point out viable alternatives. This scored them very well in Usability per the evaluation criteria.
KeyedIn Standout Features & Integrations
Features include customizable dashboards, project management, resource management, time tracking, collaboration, flexible workflows, reporting & analytics, mobile app, Agile methodologies, project portfolio management, and third-party integrations.
Integrations include Jira, Microsoft Dynamics CRM, Dynamics 365, SharePoint, QuickBooks, Microsoft Outlook, Sage Intacct, Salesforce App Cloud, SugarCRM, SAP CRM, Pivotal Tracker, Microsoft Dynamics GP, VersionOne, Fulcrum. Additionally, the software uses API Version 3 that makes it easier for its customers to share or extract project and portfolio data with other business software solutions.
- Data-rich dashboards with multiple views
- Robust forecast dashboard with charts
- Supports multiple languages and currencies
- Must scroll through tabs to get a holistic view
- Project hierarchy gets complex for multiple projects
- No customer portal available yet
Created in 2002, ProWorkflow was designed as a project management solution that supports internal workflow and communication needs. When you log in to this tool, you immediately see a dashboard showing details on your current and future tasks and projects. This dashboard lives in the homepage section of the software.
Why I Picked ProWorkflow: The ProWorkflow dashboard color codes your information to help you prioritize your work. Additionally, it is a readable, aesthetically-pleasing spot to get the lowdown on data like tracked time, quotes and invoices, recent actions, and recent logins. Overdue projects and tasks will show in red at the top of the dashboard page, so time-sensitive material remains front and center.
Features include project management, task scheduling/tracking, customer management, scheduling, third-party plugins, contact management, dashboards, data visualizations, Gantt charts, notifications, budgeting, and expense tracking.
Integrations include Xero, Quickbooks, KashFlow, FreshBooks, MYOB AccountRight, Box Storage, DropBox, Google Drive, Microsoft OneDrive, and hundreds more through Zapier.
- Wide range of reporting and analytics tools
- Simple to learn with intuitive UI
- Integrated time tracking tool
- Guest accounts cost full per-user price
- Client-facing invoicing templates could use design work
Headquartered in Madrid, Spain, ITM Platform is a SaaS portfolio management tool with robust project dashboard capabilities. ITM Platform is hugely customizable and many teams will find the flexibility useful to their objectives. For example, custom fields are easy-to-add and endlessly useful.
Why I Picked ITM Platform: One of the strengths of ITM Platform is its project portfolio management capabilities as they align with individual and team goals. The software provides tools for aligning project goals with overall business strategy and managing multiple projects more effectively. This allows organizations to prioritize projects based on their strategic importance and allocate resources accordingly.
ITM Platform also provides comprehensive resource management features, allowing users to track utilization, resolve conflicts, and optimize resource allocation. Additionally, the software includes a time tracker that enables users to track time spent on tasks and bill clients for time worked.
ITM Platform Standout Features & Integrations
Features include project portfolio management, resource management, time tracking, task management, collaboration, flexible workflows, reporting & analytics, mobile app, Agile methodologies, financial management, and third-party integrations.
Integrations include Slack, Microsoft Project, Jira, and Teambot. More integration options are available by linking the software to Zapier or using their API that allows you to integrate with third-party tools, like PowerBI or an ERP.
- Program and project prioritization
- Customizable properties and fields
- Initiative user interface
- Accessible price
- No drag and drop functionality
- No desktop or mobile versions
Project Insight is a work and project management software with a complete dashboard tool designed to act as a personalized source of information for you and your team members. The personalized dashboard feature is available as an add-on and will unlock a higher level of collaboration for your projects.
Why I Picked Project Insight: Project Insight's dashboard gives you access to all projects, tasks, and other items assigned to you. Like many other dashboards, you can drag and drop items to rearrange them according to your needs. Additionally, select from 12 different layout options to personalize it even further! One thing I'd like to point out is that Project Insight will aggregate information from the software you integrate into it. Then, it will use that information and your saved projects as a source of data for anything ranging from project management to HR.
Project Insight Standout Features & Integrations
Features include customizable dashboards, project management, resource planning, collaboration, flexible workflows, Agile support, financial management, reporting & analytics, mobile app, time tracking, mobile app, and third-party integrations.
Integrations include Jira, Zendesk, DevOps, and QuickBooks. Additional integrations include Trello, Office 365, Microsoft Project, Gmail, Google Drive, Slack, and Microsoft Teams.
- Flexible, drag-and-drop dashboards
- Comprehensive project management tools
- Agile support
- Somewhat outdated UI
- Has a learning curve
Changepoint was built for purpose project portfolio, services lifecycle, and enterprise architecture management solutions. This tool’s dashboard solutions enable real-time visibility across enterprise resources, projects, capacity, and technology.
Why I Picked Changepoint: Changepoint has a particular standout UX with bright colors, a variety of visualizations, neatly compartmentalized data, an aesthetic workflow, and a general sense of tidiness. Thus, they scored well in the UX section of the evaluation criteria.
One minor con is that knowledge of SQL is highly desirable for the full and easy use of this tool; it can be a bit cumbersome to use overall.
Changepoint Standout Features & Integrations
Features include project portfolio management, resource planning, collaboration, time tracking, financial management, agile support, customizable workflows, reporting & analytics, mobile app, customizable dashboards, custom reports, task management, and third-party integrations
Changepoint integrates with popular software from big-name apps like Google and Microsoft.
- Dashboard good for estimates-vs-actual
- Ease of report creation and dashboarding
- Wide array of customizations available
- Resource capacity, planning, and allocation in one view
- Inability to move views or fields around
- Steep learning curve if you don't know SQL
ClickUp is a project management and project dashboard software that offers customizable dashboards with real-time project data. ClickUp's dashboards are made up of widgets, which users can customize with data from project tasks, resources, apps like Google Sheets or Figma, time tracking, and more.
Why I Picked ClickUp: With ClickUp, there are 50+ widget variations you can use from. After trying out a few of them, I can tell you that having interactive widgets like task lists, chat, or ClickUp docs bring collaboration into your dashboards. I remember dashboards used to be these graphs that just displayed information, but with these widgets, you can sort information, edit, and get more overall value from them.
ClickUp Standout Features & Integrations
Features include task scheduling/tracking, project management, resource management, budgeting, contact management, data visualizations, employee database, expense tracking, file sharing, third-party plugins, collaboration support, timesheets, roadmapping, chat, customer management, email integration, feedback management, and process reporting.
Integrations include native integrations with Slack, Google Workspace, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier (may incur additional costs).
- Free forever plan allows unlimited members
- 50+ widgets to customize your dashboard
- Read-only guest permissions are limited to paid account
Need Expert Help Selecting The Right Reporting Dashboard Software?
We’ve joined up with Crozdesk.com to give all our readers (yes, you!) access to Crozdesk’s software advisors. Just use the form below to share your needs, and they will contact you at no cost or commitment. You will then be matched and connected to a shortlist of vendors that best fit your company, and you can access exclusive software discounts!
Best for integrations, add-ons, and widgets
14-day free trial + free plan available
|From $8/user/month (billed annually, min 3 seats)||Visit Website|
Best for aligning employees, contractors, & stakeholders
Free plan available
|From $9.80/user/month||Visit Website|
Best dashboards system for robust project portfolios
Freemium version available
|From $7/user/month||Visit Website|
Best for pre-set reports & dashboard templates
30-day free trial
|From $16/user/month||Visit Website|
Best for ease of use
Free interactive product tour available
|Available upon request||Visit Website|
Best dashboard built right into your homepage
14-day free trial
|From $20/user/month||Visit Website|
Best for goal setting & tracking via dashboards
14 days free trial
|Pricing per request||Visit Website|
Best for startups & small teams
|From $3/user/month||Visit Website|
Best dashboard UX/UI
|No pricing details||Visit Website|
Best for dashboard widgets for expanded functions
Freemium plan available
|From $9/user/month||Visit Website|
Best for team collaboration & planning
Best project dashboard in an enterprise asset management software
Best for ad hoc budgeting & costs dashboards
- Birdview PSA
Best resource capacity planning dashboards
- Zoho Analytics
Segment comprehensive project intelligence data according to any criteria
Tile-based dashboards with support for multiple project management methodologies.
- Acuity PPM
Portfolio-level dashboards that help you see risk and make decisions across different projects.
- Genius Project
Dashboards that include reports, charts, and documents that can be customized to your project-specific requirements
- Deltek Project & Portfolio Management
In-depth information dashboard that requires analysis to obtain actionable insights.
Live data and automated reporting tools designed to be highly configurable and supportive of your existing processes
Not looking for dashboard reporting tools? Check out our other lists of useful project tools:
- If you want dashboards and project tracking specifically for marketing projects, marketing project management tools will have what you need.
- Take a look at business intelligence tools that come with great dashboards and analytics tools.
What is a project dashboard?
What to put on a project management dashboard?
What is a portfolio dashboard?
What are the different types of dashboards?
What are the key features of dashboard reporting software?
What Do You Think About These Dashboard Tools?
So there you have it: My list of the best project dashboard software. I've done all the testing and research so that you don't have to. I hope you we able to find a solution that fits your needs.
Check This Out: How To Use A Project Management Portfolio To Nab A New Job