20 Best Design Project Management Software For 2025

Scoro is an all-in-one business management software designed to help professional and creative services streamline their operations. It combines project management, time tracking, sales, billing, and reporting into a single platform, enabling teams to work more efficiently. 

One reason I chose Scoro is its real-time Gantt chart feature. This tool lets you track progress, tasks, dependencies, and events in an always up-to-date view, helping you adapt quickly to changes and understand how delays or logged hours impact your plans. By minimizing manual updates and avoiding double bookings, your team can focus more on the creative aspects of design projects.​

I also like Scoro's resource planning capabilities. With a drag-and-drop planner or Kanban task board, you can distribute tasks effectively, ensuring balanced workloads and preventing overlaps. Shared calendars, timesheets, and a built-in time tracker help manage your team's time efficiently while monitoring billable and non-billable hours ensures accountability for time spent on client work.​

Integrations include Google Calendar, Microsoft Exchange, QuickBooks, Xero, Stripe, PayPal, Jira, Asana, HubSpot, Salesforce, Dropbox, and Zapier.

Wrike is a powerful project management software that enables design teams to create their own customized workflows based on their unique needs. Streamline work intake, simplify proofing, configure creative workflows, and increase delivery in a single collaborative platform. Spend less time on repetitive administrative tasks and more time producing high-quality design projects. 

 Pre-built templates will help you create design workflows and launch design projects quickly and efficiently. Wrike features customizable briefs and request forms, visual and customizable workload management, space for team members to provide feedback, and reporting and analytics. Customize workflows, dashboards, reports, and request forms with highly configurable software that’s designed to eliminate time-consuming admin, so your team can spend more time creating high-value assets.

Wrike has an easy-to-use interface with distinct Spaces, folders, and tasks. You can switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views to visualize priorities. Or navigate between the home screen and timesheets, dashboards, calendars, reports, and a stream for notifications and messages. Users also have access to a variety of pre-built templates for common organizational processes that allow teams to launch projects faster.

Wrike has over 400 integrations, including with Adobe Creative Cloud, giving you the visibility and efficiency you need without disrupting your team’s creativity. The Wrike extension for Adobe is free for all Wrike subscribers and is available for Photoshop CC, Illustrator CC, InDesign CC, and Premiere Pro CC.

Productive is an all-in-one project management tool that helps you manage your entire workflow, from sending proposals and planning resources to delivering projects and billing clients. 

Productive provides a focus on profitability. It allows you to run each project like a separate profit and loss statement, giving you clear insights into your financial performance. This feature helps you understand which projects are most profitable and where you might need to adjust your strategies.

Another useful aspect is Productive's resource planning capabilities. You can allocate your team's time effectively, ensuring that everyone is working on the right tasks at the right time. This helps prevent overbooking or underutilizing your team members, leading to more efficient project completion.

Integrations include Google Calendar, Jira, Slack, QuickBooks, Xero, Zapier, Sage, BambooHR, and HubSpot.

monday.com is a feature-rich tool that will allow you to handle almost any project that comes your way. Their creative request workflow template allows you to centralize all the design work in one place, standardize request intakes, organize and manage assets.

Want to start simple? Build a ‘creatives board’. It will give you some structure on the main table view, like a status and file column. Add a kanban view to your board, start changing the status to the stages of your design project cycle and voila! You have your first attempt at a design project board.

Once you upload files, anyone added to the board can click on it, add comments, and download files. Great to keep your client and team feedback in one place.

Designers rejoice! monday.com has developed a plugin for you to use with your Adobe Creative Cloud software. You can review the tasks assigned to you, read briefs, and upload designs directly to your monday.com account once you are done.

monday.com is free for up to 2 users and paid plans start at $8/user/month and offers a 14-day free trial.

ProWorkflow is a project management and time tracking software designed to boost productivity in various industries, including design. It provides essential tools that help manage projects, track time, and optimize resources, ensuring that your team stays organized and on track.

I picked ProWorkflow because it offers a centralized dashboard that allows you to prioritize tasks and manage your design projects efficiently. The platform's customizable templates are perfect for tailoring your project plans to fit specific design needs, making it easier to keep everything organized. Additionally, the communication tools within ProWorkflow facilitate better collaboration between team members, ensuring everyone is on the same page.

ProWorkflow also offers comprehensive client management features, which are crucial for handling feedback and approvals in design projects. The software's resource planning capabilities help you allocate your team's time and skills effectively, ensuring that projects are completed on schedule. With ProWorkflow, you can also benefit from detailed reporting tools that provide insights into project performance, helping you make informed decisions.

Features include cost tracking, which helps you monitor project budgets and ensure profitability, and invoicing, which simplifies the billing process by generating invoices directly from the platform. ProWorkflow also has a mobile app that provides on-the-go access to important project details, so you can stay updated and meet deadlines even when you're not at your desk. These features make ProWorkflow a reliable choice for managing design projects.

Integrations include Xero, QuickBooks Online, MYOB Business, FreshBooks, Zapier, Box, Google Drive, Dropbox, Salesforce, Slack, HubSpot, and Microsoft Teams.

Kantata is a project management platform designed to help design agencies and creative services teams manage their work from start to finish. Beyond task management, it brings together workflow, resource planning, financial oversight, and collaboration in one system.

The software supports your team throughout the entire project lifecycle. Real-time dashboards and financial tracking help you stay ahead of risks, while task and resource management tools ensure the right designers are assigned to the right projects. Built-in collaboration features also keep communication flowing between internal teams and clients, so your creative work stays on track and feedback is addressed quickly.

For design teams managing multiple client accounts or large portfolios of creative work, Kantata provides portfolio-level visibility alongside project-specific details. You can track profitability, capacity, and progress across campaigns while drilling into task-level execution. This makes it easier to balance resources, hit deadlines, and deliver quality creative consistently.

Kantata integrates with several other workplace tools, including Slack, Sage, Quickbooks, Expensify, BambooHR, NetSuite, Jira, Salesforce, Xero, and Google Workspace.

Quire is a collaborative project management tool designed to help teams plan, track, and execute their work. It offers a flexible workspace where you can break down big ideas into smaller, manageable tasks.

One way Quire allows you to break down complex design projects is through its nested list feature. This hierarchical structure helps in organizing work logically, making it easier to track progress and maintain clarity throughout the project lifecycle. Additionally, the dynamic timeline, featuring Gantt charts, allows you to plan and track project milestones, ensuring you meet deadlines and stay on schedule. Its simple drag-and-drop interface also makes it easy to adjust timelines as your design work shifts with roadblocks and priorities.

Additionally, the platform integrates Kanban boards with these nested task lists. This combination allows you to visualize your workflow and track task progress through various stages, enhancing transparency and accountability within the team. The ability to switch between different views offers further flexibility in how you manage and interact with your projects.

Some of Quire's integrations include Google Calendar, Gmail, Slack, Outlook, Zoho Flow, GitHub, Apple Calendar Sync, Box, Dropbox, Google Drive, and Microsoft Teams.

Bonsai is a comprehensive business management platform tailored for creative and digital agencies, consultancies, and professional service providers. It offers a suite of tools essential for design project management, including client management, project management, and financial management. 

Its client management features, including CRM capabilities, enable designers to maintain detailed records of client interactions, preferences, and project history, facilitating personalized service and efficient communication. Additionally, Bonsai’s project management tools allow for the seamless organization of tasks, deadlines, and milestones, ensuring that every aspect of the design process is tracked and managed effectively for both budgeting and billing purposes.

Bonsai also offers built-in invoicing, time tracking, and expense tracking, so designers can easily manage their finances without needing separate software. Automated invoicing and integrated payment processing further improve the billing process, while detailed financial reports provide insights into project profitability and overall business health. 

Integrations include Trello, Google Sheets, Google Drive, Slack, Gmail, Google Calendar, ClickUp, Calendly, Zapier, Xero, Mailchimp, HubSpot CRM, QuickBooks Online, and more.

Miro is a visual collaboration platform tailored for design project management, offering an extensive virtual whiteboard space. It supports various forms of idea expression, including shapes, flowcharts, sticky notes, and multimedia elements. Additional key features include an infinite canvas for unrestricted ideation, TalkTrack for asynchronous video explanations of process maps, and asynchronous collaboration tools, like comments and reactions, to facilitate continuous feedback.

Miro also comes with a large bank of templates for agile workflows, roadmaps and strategy planning, brainstorm sessions, and various other use cases. Overall, it's a highly flexible solution that's well suited to the needs of design teams who may need a customizable workspace that accommodates diverse working styles and schedules.

The software integrates with other workplace tools like Zoom, Microsoft Teams, Slack, Google Workspace, Asana, monday.com, Jira, Dropbox, OneDrive, Notion, Airtable, ClickUp, and Unito, among others. A free plan is available and paid plans start from $10 per user per month.

FigJam is a virtual whiteboard solution that offers real-time collaboration tools. It's created by Figma, and designed to integrate with Figma's design platform. The flexible and versatile platform can facilitate project planning, task tracking, and more, and you can then sync up the assets you create with your Figma account.

Because of how freeform of a solution it is, the whiteboarding tool is helpful for more than just project management. You can use it for ideation, rough prototyping, and other use cases. Its automations can do things like auto-sort your sticky notes or consolidate notes into clear action items. There's also lots of support documentation available, both from Figma and from the Figma community.

What makes FigJam especially useful for design teams is its integration with Figma's design platform. For product and design teams, this is super useful because you can plan, manage, and execute your work all within the same environment.

Native integrations are available for Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.

A freemium plan is available for up to 3 boards, and paid plans start from $3 per user, per month.