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Creating flowcharts and diagrams can take a lot of time—mapping out the process manually, consulting with the team, and making decisions about what happens when all take valuable time away from actually doing the project work.

Flowchart software alleviates this burden and helps reduce errors, bottlenecks, and delays. Choosing the right option for your org's needs is tough, but you're in luck. I've reviewed dozens of flowchart tools below, many of which I've used over the years, to help you find a good fit.

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What is online flowchart software?

Online flowchart software is a web-based tool that allows users to create, edit, and share flowcharts and diagrams directly through their internet browser. These tools provide a range of shapes, lines, and formatting options to visually map out processes, systems, or workflows. They often come with collaborative features, enabling multiple people to work on the same flowchart simultaneously, regardless of their location.

Online flowchart tools simplify complex processes or ideas into understandable, visual representations. This is particularly helpful in planning projects, illustrating workflows, or brainstorming ideas. It also improves team collaboration, which enhances clarity in communication, making it easier to explain and understand processes.

Overviews Of The Best Flowchart Software

Here’s a brief description of each of the flowchart software solutions that are featured on this top 10 list.

Best flowchart with collaboration and data import features

  • 7-day free trial
  • From $6.67/user/month + free plan available
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Rating: 4.6/5

Lucidchart is an intelligent diagramming application with data visualization and collaboration features. It’s designed to support teams and businesses as they improve and visualize processes and systems.

Why I picked Lucidchart: It's very easy to build any type of flowchart, including process maps, data flowcharts, BPMN diagrams, entity relationship diagrams, swimlane flowcharts, cross-functional flowcharts, and hundreds more. Users can also import data to generate visuals automatically.

Several features, like comments, tasks, sharing, revision history, and embedding, make collaboration simpler and easier for remote and hybrid teams. Its intuitive and clear interface makes navigating Lucidchart really easy. Lucidchart has a diverse set of features and capabilities, so it includes “Feature Find,” which allows users to quickly search for any feature or tool they’re looking for.

Lucidchart Standout Features & Integrations

Features include external sharing options, comments, mentions, real-time collaboration, revision history, and data linking.

Integrations include everything from Slack, Google Workspace, Asana, Atlassian, and Office365, to more industry-specific applications like Salesforce, AWS, Azure, and BambooHR. Lucidchart has a free plan available for individual users.

Lucidchart has a free version where you can access 80+ templates and work on a maximum of 3 documents. Perfect for a test run!

Best flowchart with built-in communication features

  • 30-day free trial + free plan available
  • From $8/user/month (billed annually)
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Rating: 4.8/5

Miro serves as a collaborative online whiteboard platform, recognized for its versatility across over 1,000 templates including flowcharts, mind maps, Kanban boards, and more. 

Why I picked Miro: Miro's platform stands out for its ability to merge various forms of idea expression, from uploading and expanding on existing charts to incorporating diverse elements like images and videos into flowcharts. The platform also promotes interactive team collaboration through tools for voting, stickies, and comments, ensuring that teams can communicate and ideas can be refined in real-time.

Miro's infinite canvas also allows for the unbounded mapping of concepts, while the TalkTrack feature supports asynchronous communication by enabling video explanations of process maps. Additionally, integration with key project management tools like Notion and Asana embeds Miro's functionalities directly into workflows, making collaboration accessible and straightforward.

Miro Standout Features & Integrations

Features include live cursors that can help you see what others are working on, quick diagramming tools, the ability to bring everyone to your location on the canvas whenever you are leading a brainstorming session, a dependencies app that can sort dependencies between tasks on different teams and specific to each task, and annotations that can serve as a starting point for a conversation in its in-app chat.

Integrations include a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Monday.com, Confluence, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Pros and cons

Pros:

  • Built-in communication features for streamlined collaboration
  • Intuitive and easy setup
  • Free forever plan available

Cons:

  • Free version does not allow high-quality export to pdf
  • Zooming can be jumpy on larger projects
  • Visitor/guest accounts locked to paid plans only

Best for creating online flowcharts quickly using 300+ built-in templates

  • Free plan available
  • From $3/user/month
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Rating: 4.7/5

FigJam is an online diagramming tool that's part of the Figma family. It's designed to make brainstorming and collaboration super easy, especially for teams that need to create flowcharts.

Why I picked FigJam: I included FigJam in this list because their flowchart tool is easy to use and doesn't require a lot of training to quickly create flowcharts. You can get started even faster using one of their 300+ ready-to-use templates, or you can just drag-and-drop elements onto a clean whiteboard to start.

What I really appreciate, though, are FigJam's collaboration features. You can invite your team to work on a flowchart with you, and you can see their changes in real-time. It's like you're all in the same room, even if you're miles apart.

FigJam Standout Features & Integrations

Features include shapes and connectors that easily snap to the grid, real-time collaboration features, and numerous templates for the flowcharts you'll want to whip up, including organization charts, flow charts, swimlane diagrams, and entity relationship diagrams. You can also use their color picker to make your flow charts match your corporate branding too.

Integrations are available with Asana, Dropbox, Figma, Google Drive, Microsoft Teams, Notion, Slack, Trello, and numerous tools for prototyping, user testing, and developer handoff.

Best free flowchart software

  • 30-day free trial + free plan available
  • From $5/user/month
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Rating: 4.4/5

Creately is a data-connected visual workspace where you can plan and brainstorm new projects.

Why I picked Creately: The software is built to help you make flowcharts quickly and easily. To start with, they have an extensive library of templates ranging across industries and topics, including everything from UI/UX user flows to HR recruitment processes, so finding an example that fits your needs is pretty simple.

The interface itself is clean and aesthetically pleasing. The most commonly used shapes are arranged right where you need them and simple drag-and-drop functionality lets you create your flowchart structure. It also has a clever contextual toolbar that suggests relevant shapes as you draw, which really streamlines the process.

What sets Creately apart are its collaborative features. Some flowchart tools are meant to be used by individuals working by themselves, but Creately lets you collaborate in real-time in a few different ways. For instance, it has video conferencing built right into the canvas so you can discuss ideas with your teammates as you draw. You can leave comments and track changes in real-time with other users on the canvas. Additionally, you can export in PNG, SVG, and JPEG formats.

Creately Standout Features & Integrations

Features include an infinite canvas, real-time cursors, seventy types of diagram types, spotlight so you can follow someone's work, comments, tasks, and advanced sharing permissions.

Integrations include Microsoft Teams, Slack, Zoom, Google Workspace, Confluence, and Jira.

Best app for making fast flowcharts

  • Free trial available
  • From $10/user/month
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Rating: 4.5/5

Whimsical is a flowchart software that lets you create flowcharts without the learning curve of a traditional design tool. Whimsical gives you the ability to create flowcharts and diagrams by connecting objects with a single click and a wide variety of keyboard shortcuts.

Whimsical is intentionally designed to allow you to move at the speed of thought and not have to waste time on styling or layouts. You don't have to download any additional apps or extensions to use Whimsical flowcharts, as everything is available within your browser.

Whimsical flowcharts can be integrated with other Whimsical files, giving you the ability to switch between mind maps, wireframes, projects, and docs.

Whimsical has a direct integration with Github and can be embedded in Notion docs. It also supports two-factor authentication with any authenticator app.

Whimsical costs from $10/user/month.

Best online flowchart software for real-time team collaboration

  • 14-day free trial
  • From $6/user/month

Cacoo is an online diagramming tool by Nulab, where you can collaborate on wireframes, flowcharts, and more.

Edit, track changes, and collaborate on flowcharts that you design and update with easy sharing links and embed links designed to make collaboration simple and intuitive. Keep team assets organized with shared project folders, save work directly in Cacoo, monitor project status with activity notifications, and more.

Cacoo is quite easy to learn and navigate, grating it high scores in the evaluation criteria sections for usability and UX. It’s both nice to look at and intuitive to figure out, even for those who are not super tech-savvy. The wealth of available integrations makes it a cince to adapt into your regularly established workflow, too.

Integrations listed include Google Drive and Google Docs, Typetalk, AWS, Adobe Creative Cloud, Slack, Dropbox, Visio, and Box. They also offer a “suggestion box” for ideas of what app they should implement integration with in the future.

Screen space can be a minor challenge to navigate, like the clunky zoom-in function, for example. However, this is a minor critique given what else the software has to offer. A few more things you might want to watch out for include the inability to save to PDF formats and the shaky responsiveness of the software on some mobile devices.

Cacoo starts from $5/user/month and has a free 14-day trial.

Best for enterprise teams looking for powerful features and affordable prices

  • 7-day free trial
  • From $8.25/user/month (billed annually, min 3 seats)

Pick between the desktop edition or the online edition, depending on your use case needs. They have quick-start diagram templates for over 70 different diagram types (and over 4,500 templates overall), intelligent automatic formatting, over 34,000 symbols, collaboration online or behind a firewall, draw and print architectural and engineering diagrams to scale, and more.

SmartDraw is a robust diagramming tool that speaks to all of my evaluation criteria for Features & Functionality, particularly the easy of drawing tools, many different templates to choose from, and ease of use so fair that even beginners can jump right in.

Any SmartDraw drawing can be inserted into Word, Excel, PowerPoint as well as Google Docs and Sheets. The app easily integrates with Microsoft, Google, Confluence, Jira, WordPress, Dropbox, Trello, and Box.

The app was a little finicky, some progress saving issues resulted in lost work and the software has a tendency to crash on top of that. I would recommend working in the cloud to instigate auto-saving in order to combat these issues.

Smartdraw starts from $5.95/user/month and has a free trial.

Best flowchart software for Windows

  • 30-day free trial
  • From $5/user/month

With Visio flowcharts, multiple team members can work on diagrams at the same time. You can connect your flowcharts and diagrams to real-time data so that changes in underlying data is reflected through applied shape formatting. A web version of the software lets you work on your flowcharts anywhere, in any browser.

In the Usability and Features sections of our evaluation criteria, we stress one thing: Variety! A good flowchart app will let you pick through a library of useful diagrams and chart templates in order to cater to each unique use case. MS Visio does this well, offering charting options fitted to different needs.

MS Visio would benefit from a more seamless integration with apps like PowerPoint, Excel, Google Sheets, and Google Slides. Being able to easily import or drag-and-drop diagrams into common visual presentation tools would take this app to the next level.

Visio doesn’t have a ton of software integrations to tout but, of course, it connects with Microsoft OneDrive. Third-party integrations include: Lucidchart, The VIP Test Modeller, AxisTV, netTerrain Logical, and Digital Enterprise Suite.

Microsoft Visio starts from $6.40/user/month and has a free trial.

Best flowchart tool for Confluence & Jira (native Atlassian integrations)

  • 14-day free trial
  • From $6/user/month (billed annually)

Gliffy diagram and flowchart software is a drag-and-drop based diagram building that lets you sketch and share your flowchart ideas with little to no fuss. Templates and themes are available for time-saving starting points and the ability to preserve and track changes will make sure you never lose something important.

Gliffy nails many of the requirements we have in the evaluation criteria for features and functionality: Intuitive interface, including for object importing; shapes conveniently snap to grid; revisions can be rolled back in the event of an error, and it has easy editing and sharing capabilities.

A broader color customization pallet would have helped the charts tell a better data story, particularly in flowcharts with a lot going on visually. Furthermore, the software was a little buggy in the Google Chrome browser. Minor complaints for an otherwise solid tool.

Gliffy software integrates with many other apps, including WordPress, Jira Software and Jira Service Desk, Lucidchart, Atlassian Confluence, Bitium, and Nuclino.

Best flowchart software download (buy a one-time license)

  • 21 days free trial
  • From $199

Design custom stencils, arrange and format diagrams of any complexity using revamped side panels, format and order position tools for professional-looking flowcharts, create a dynamic chart that can change in visual appearance based on external data source files, and more.

ConceptDraw Diagram’s asset organization is superb, including organizing thousands of images in contextual groups, object formatting and more. Therefore, they scored quite highly in our Features and Functionality evaluation criteria, where graphical elements, template options, and exporting flexibility reign supreme.

Integrations listed include the ability to import and export to the Visio file format. That’s it. In fact, they have a whole section denouncing the need for further integrations. See below for more details.

While ConceptDraw Diagram considers itself;f a “toolbelt” with features like INGYRE technology, intelligent topics, smart inputs and outputs, live Objects, ConceptDraw Solutions, dashboards, and dynamic presentations, they don’t play well with third-party software outside of their own app. This is the biggest con of the program.

ConceptDraw Diagram starts at $199 and has a free 21-day trial.

The Best Flowchart Software Comparison Chart

Here is a table where you can compare the tools we just covered in the overviews.

Tools Price
Lucidchart From $6.67/user/month + free plan available
Miro From $8/user/month (billed annually)
FigJam by Figma From $3/user/month
Creately From $5/user/month
Whimsical From $10/user/month
Cacoo From $6/user/month
SmartDraw From $8.25/user/month (billed annually, min 3 seats)
Visio From $5/user/month
Gliffy From $6/user/month (billed annually)
ConceptDraw Diagram From $199
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Flowchart Maker Options

Here’s a few more that didn’t make the top list. If you need additional suggestions for handy process flow diagram software, check these out.

How I Picked The Best Flowchart Software

I evaluated and compared the most popular flowchart software on the market, both for its reviews and user interface. Then I weighed factors that make software a good option for flowchart diagrams, such as the ones that follow.

Key Features

  1. Drag & Drop: Arrange shapes, lines, and grids intuitively with drag and drop. Even better if the flowcharting software offers auto-align and auto-snap features to speed up the process.
  2. Lots of Graphical Elements: Any good process mapping software should supply a large variety of objects to work with. You’ll need standard options like shapes (ovals, diamonds) and connectors. The best apps also let you make your own shapes and add your own images.
  3. Templates: I mention this feature as part of overall usability. While not everyone wants templates, in general, a robust template library helps you put the tool to immediate use. My advice is to check the template library before getting started to make sure the tool offers the type of templates you’ll need.
  4. Collaboration: At its most basic, collaboration features include comments. Some of the more advanced flowchart diagramming software includes some form of groupware that lets users edit simultaneously in real-time on the same diagram, which can be really useful for remote teams.
  5. Exporting and Presentation: Your flow diagrams should be easy to present, share, and export in a range of formats. Keep in mind that if you’re printing your diagrams in a large format, the software needs to support vector file exports.

User Interface (UI)

Is it clean with attractive presentation tools for sharing your flowchart diagram with clients and teams? Above all, flowchart software is a visual tool, so the graphical interface is a top consideration.

Usability

Is the flowchart software easy to learn and master? Does the company offer good tech support, templates, tutorials, and training? It should feel equally easy to build an org chart, a UML diagram, and a complex flowchart. 

Integrations

Here, I look at how the software expands its functionality through third-party software. These can include pre-built integrations, apps you have to connect through an external vendor like Zapier, and custom integrations using an API.

Pricing

How is the pricing structure? I look at tiers, plans, starting prices, free trials, and free versions of the software. I find this information an important factor in your decision.

Costs & Pricing For Flowchart Software

Pricing generally increases as you add more features, scalability, and support options to your plan. Here are the most common pricing tiers and what's included with each, so you can get an idea of what flowchart software might cost you.

Comparison Table For Flowchart Software

Plan TypeAverage PriceCommon Features IncludedBest For
Free Option$0Basic tools for diagramming and mapping workflows, limited templates, a small amount of cloud storage, limited options for exporting flowchartsSmaller startups, single users, students
Basic$5 - $10/monthMore advanced flowchart capabilities, access to a template library, extra cloud storage, basic integrations with other software toolsSmall businesses, or smaller teams within a larger company
Standard$10 - $25/monthAll of the above, plus an increased number of team members, more cloud storage, more options for exporting flowcharts, more integration optionsMedium-sized businesses, or departments within a larger company
Premium$25 - $75/monthAll of the above, plus the ability to add more (or unlimited) team members, additional cloud storageLarge businesses where everyone needs access
EnterpriseCustom PricingAll of the above, plus additional customization options for integrations, security, and deployment (i.e. on-premise)Large enterprises and/or company with strict requirements for security and compliance

Flowchart Software FAQs

Find answers to common questions about this topic.

What are flowcharts good for?

Flowcharts continue to be a great way to visualize data. And visualizing data helps us comprehend and remember information, identify relationships and patterns, and communicate ideas from one person to another. Therefore, it is commonly used to analyze complex processes within organizations.

The first “flow process chart” was described by Frank and Lillian Gilbreth in 1921 as a way to present every detail of a project where every part of the process is dependent upon or affected by every other part.

Today, flowcharts are taught even in grade school as a way to sort ideas, brainstorm, visualize data, build organizational charts, network diagrams, data flow diagrams, and more.

Related Read: What Is Mind Mapping? (+ How To Do It & Best Software)

What are the basic flowchart symbols?

The basic symbols are ovals, arrows, lines, parallelograms, rectangles, and diamonds.

Typically, an oval means a start or end point; an arrow (or line) shows a connection, relationship or pathway; a parallelogram indicates some sort of input or output; a rectangle stands for a process; and a diamond represents a decision-making moment.

Using these symbols, you can build out any basic process that represents flow of information from beginning to end and the decision-making checkpoints along the way. For more advanced diagrams, there are symbols that represent documents, manual input, mergine, subroutines, databases and more.

What are the common types of flowcharts?

There are three common types of flowcharts: Process Flowchart, Data Flowchart, and Business Process Modeling Diagram.

However, there are many different types of flowcharts, including but not limited to Swimlane Flowchart, EPC Diagram, SDL Diagram, Cross Functional Flowchart (or Deployment Flowchart), IDEF Flowchart, and Workflow Flowchart.

What are the best free flowchart tools?

Some free flowchart tools (or tools with decent freemium offers) include LucidChart, Creately, Google Drawings, Gliffy, yED, OpenOffice.org Draw, Calligra Flow, and Draw.io. However, the free versions of said software might limit the number of diagrams and shapes you can create/use or limit how many users can collaborate.

flowchart software logos list

What's Next?

Since we are on the topic of process representation and mapping stuff, you might be interested in reading about other tools such as workflow diagrams or mind mapping. What you cannot miss, though, is our guide on how to build workflow diagrams from scratch.

Related tool lists:

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Ben Aston
By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. I'm a Certified Scrum Master, PRINCE2 Practitioner and productivity nut!