With so many different online flowchart software solutions available, figuring out which is right for you is tough. You know you want to collaborate on flowcharts with your team no matter where they're located but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences using dozens of different flowchart tools with remote teams and large projects, with my picks of the best online flowchart software.
What is online flowchart software?
Online flowchart software is a web-based tool that allows users to create, edit, and share flowcharts and diagrams directly through their internet browser. These tools provide a range of shapes, lines, and formatting options to visually map out processes, systems, or workflows. They often come with collaborative features, enabling multiple people to work on the same flowchart simultaneously, regardless of their location.
Online flowchart tools simplify complex processes or ideas into understandable, visual representations. This is particularly helpful in planning projects, illustrating workflows, or brainstorming ideas. It also improves team collaboration, which enhances clarity in communication, making it easier to explain and understand processes.
Lucidchart is an intelligent diagramming application with data visualization and collaboration features. It’s designed to support teams and businesses as they improve and visualize processes and systems.
Why I picked Lucidchart: It's very easy to build any type of flowchart, including process maps, data flowcharts, BPMN diagrams, entity relationship diagrams, swimlane flowcharts, cross-functional flowcharts, and hundreds more. Users can also import data to generate visuals automatically.
Several features, like comments, tasks, sharing, revision history, and embedding, make collaboration simpler and easier for remote and hybrid teams. Its intuitive and clear interface makes navigating Lucidchart really easy. Lucidchart has a diverse set of features and capabilities, so it includes “Feature Find,” which allows users to quickly search for any feature or tool they’re looking for.
Lucidchart Standout Features & Integrations
Features include external sharing options, comments, mentions, real-time collaboration, revision history, and data linking.
Integrations include everything from Slack, Google Workspace, Asana, Atlassian, and Office365, to more industry-specific applications like Salesforce, AWS, Azure, and BambooHR. Lucidchart has a free plan available for individual users.
Lucidchart has a free version where you can access 80+ templates and work on a maximum of 3 documents. Perfect for a test run!
FigJam is an online diagramming tool that's part of the Figma family. It's designed to make brainstorming and collaboration super easy, especially for teams that need to create flowcharts.
Why I picked FigJam: I included FigJam in this list because their flowchart tool is easy to use and doesn't require a lot of training to quickly create flowcharts. You can get started even faster using one of their 300+ ready-to-use templates, or you can just drag-and-drop elements onto a clean whiteboard to start.
What I really appreciate, though, are FigJam's collaboration features. You can invite your team to work on a flowchart with you, and you can see their changes in real-time. It's like you're all in the same room, even if you're miles apart.
FigJam Standout Features & Integrations
Features include shapes and connectors that easily snap to the grid, real-time collaboration features, and numerous templates for the flowcharts you'll want to whip up, including organization charts, flow charts, swimlane diagrams, and entity relationship diagrams. You can also use their color picker to make your flow charts match your corporate branding too.
Integrations are available with Asana, Dropbox, Figma, Google Drive, Microsoft Teams, Notion, Slack, Trello, and numerous tools for prototyping, user testing, and developer handoff.
Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins.
Why I picked Miro: Its visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.
On a Miro board, you can build out stunning flowcharts collaboratively with a vast shape and icon library. Bonus: You can do it with built-in communication features, from notes and comments to video and reactions. Miro’s flowchart templates are great for team brainstorms, meetings and 1:1s, and product UX and design.
At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).
Miro Standout Features & Integrations
Features include live cursors that can help you see what others are working on, the ability to bring everyone to your location on the canvas whenever you are leading a brainstorming session, and annotations that can serve as a starting point for a conversation in its in-app chat.
Integrations include a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.
- Free forever plan available
- Intuitive and easy setup
- Built-in communication features for streamlined collaboration
- Visitor/guest accounts locked to paid plans only
- Zooming can be jumpy on larger projects
- Free version does not allow high-quality export to pdf
Creately is a data-connected visual workspace where you can plan and brainstorm new projects.
Why I picked Creately: The software is built to help you make flowcharts quickly and easily. To start with, they have an extensive library of templates ranging across industries and topics, including everything from UI/UX user flows to HR recruitment processes, so finding an example that fits your needs is pretty simple.
The interface itself is clean and aesthetically pleasing. The most commonly used shapes are arranged right where you need them and simple drag-and-drop functionality lets you create your flowchart structure. It also has a clever contextual toolbar that suggests relevant shapes as you draw, which really streamlines the process.
What sets Creately apart are its collaborative features. Some flowchart tools are meant to be used by individuals working by themselves, but Creately lets you collaborate in real-time in a few different ways. For instance, it has video conferencing built right into the canvas so you can discuss ideas with your teammates as you draw. You can leave comments and track changes in real-time with other users on the canvas. Additionally, you can export in PNG, SVG, and JPEG formats.
Creately Standout Features & Integrations
Features include an infinite canvas, real-time cursors, seventy types of diagram types, spotlight so you can follow someone's work, comments, tasks, and advanced sharing permissions.
Integrations include Microsoft Teams, Slack, Zoom, Google Workspace, Confluence, and Jira.
Whimsical is a flowchart software that lets you create flowcharts without the learning curve of a traditional design tool. Whimsical gives you the ability to create flowcharts and diagrams by connecting objects with a single click and a wide variety of keyboard shortcuts.
Whimsical is intentionally designed to allow you to move at the speed of thought and not have to waste time on styling or layouts. You don't have to download any additional apps or extensions to use Whimsical flowcharts, as everything is available within your browser.
Whimsical flowcharts can be integrated with other Whimsical files, giving you the ability to switch between mind maps, wireframes, projects, and docs.
Whimsical has a direct integration with Github and can be embedded in Notion docs. It also supports two-factor authentication with any authenticator app.
Whimsical costs from $10/user/month.
Cacoo is an online diagramming tool by Nulab, where you can collaborate on wireframes, flowcharts, and more.
Edit, track changes, and collaborate on flowcharts that you design and update with easy sharing links and embed links designed to make collaboration simple and intuitive. Keep team assets organized with shared project folders, save work directly in Cacoo, monitor project status with activity notifications, and more.
Cacoo is quite easy to learn and navigate, grating it high scores in the evaluation criteria sections for usability and UX. It’s both nice to look at and intuitive to figure out, even for those who are not super tech-savvy. The wealth of available integrations makes it a cince to adapt into your regularly established workflow, too.
Integrations listed include Google Drive and Google Docs, Typetalk, AWS, Adobe Creative Cloud, Slack, Dropbox, Visio, and Box. They also offer a “suggestion box” for ideas of what app they should implement integration with in the future.
Screen space can be a minor challenge to navigate, like the clunky zoom-in function, for example. However, this is a minor critique given what else the software has to offer. A few more things you might want to watch out for include the inability to save to PDF formats and the shaky responsiveness of the software on some mobile devices.
Cacoo starts from $5/user/month and has a free 14-day trial.
The sheer number of templates, icons and shapes make Edraw a stand-out competitor in our evaluation criteria for Features & Functionality. Graphic elements aplenty and a robust templates stockpile are one of the selling features of this tool.
Some more traditional app integrations would have been a nice touch, although Edraw’s communication with PowerPoint is of great value. Furthermore, some sort of eraser tool would go a long way to making Edraw feel complete.
Integrates with the likes of PowerPoint. They also have an unconventional integration offer where OEM partners can integrate Edraw technologies with their own procust and distribute that package to customers as a sublicence. You can also export your drawings to a variety of familiar file formats, such as Visio, PDF, Word, PPT, JPEG, Html, and more.
Edraw Max starts from $8.25/month and has a free 30-day trial.
Gliffy diagram and flowchart software is a drag-and-drop based diagram building that lets you sketch and share your flowchart ideas with little to no fuss. Templates and themes are available for time-saving starting points and the ability to preserve and track changes will make sure you never lose something important.
Gliffy nails many of the requirements we have in the evaluation criteria for features and functionality: Intuitive interface, including for object importing; shapes conveniently snap to grid; revisions can be rolled back in the event of an error, and it has easy editing and sharing capabilities.
A broader color customization pallet would have helped the charts tell a better data story, particularly in flowcharts with a lot going on visually. Furthermore, the software was a little buggy in the Google Chrome browser. Minor complaints for an otherwise solid tool.
Gliffy software integrates with many other apps, including WordPress, Jira Software and Jira Service Desk, Lucidchart, Atlassian Confluence, Bitium, and Nuclino.
With Visio flowcharts, multiple team members can work on diagrams at the same time. You can connect your flowcharts and diagrams to real-time data so that changes in underlying data is reflected through applied shape formatting. A web version of the software lets you work on your flowcharts anywhere, in any browser.
In the Usability and Features sections of our evaluation criteria, we stress one thing: Variety! A good flowchart app will let you pick through a library of useful diagrams and chart templates in order to cater to each unique use case. MS Visio does this well, offering charting options fitted to different needs.
MS Visio would benefit from a more seamless integration with apps like PowerPoint, Excel, Google Sheets, and Google Slides. Being able to easily import or drag-and-drop diagrams into common visual presentation tools would take this app to the next level.
Visio doesn’t have a ton of software integrations to tout but, of course, it connects with Microsoft OneDrive. Third-party integrations include: Lucidchart, The VIP Test Modeller, AxisTV, netTerrain Logical, and Digital Enterprise Suite.
Microsoft Visio starts from $6.40/user/month and has a free trial.
Pick between the desktop edition or the online edition, depending on your use case needs. They have quick-start diagram templates for over 70 different diagram types (and over 4,500 templates overall), intelligent automatic formatting, over 34,000 symbols, collaboration online or behind a firewall, draw and print architectural and engineering diagrams to scale, and more.
SmartDraw is a robust diagramming tool that speaks to all of my evaluation criteria for Features & Functionality, particularly the easy of drawing tools, many different templates to choose from, and ease of use so fair that even beginners can jump right in.
Any SmartDraw drawing can be inserted into Word, Excel, PowerPoint as well as Google Docs and Sheets. The app easily integrates with Microsoft, Google, Confluence, Jira, WordPress, Dropbox, Trello, and Box.
The app was a little finicky, some progress saving issues resulted in lost work and the software has a tendency to crash on top of that. I would recommend working in the cloud to instigate auto-saving in order to combat these issues.
Smartdraw starts from $5.95/user/month and has a free trial.
Best flowchart with collaboration and data import features
7-day free trial + free plan available
FigJam by Figma
Best for creating online flowcharts quickly using 300+ built-in templates
Free plan available
Best flowchart with built-in communication features
Free plan available
Best free flowchart software
Free plan available
Best app for making fast flowcharts
Free trial available
Best online flowchart software for real-time team collaboration
14-day free trial
Best all-purpose diagramming software
30 days free trial
Best flowchart tool for Confluence & Jira (native Atlassian integrations)
14-day free trial
Best flowchart software for Windows
30-day free trial
Best for enterprise teams looking for powerful features and affordable prices
Free trial available
How I Picked The Best Flowchart Software
I evaluated and compared the most popular flowchart software on the market, both for its reviews and user interface. Then I weighed factors that make software a good option for flowchart diagrams, such as the ones that follow.
- Drag & Drop: Arrange shapes, lines, and grids intuitively with drag and drop. Even better if the flowcharting software offers auto-align and auto-snap features to speed up the process.
- Lots of Graphical Elements: Any good process mapping software should supply a large variety of objects to work with. You’ll need standard options like shapes (ovals, diamonds) and connectors. The best apps also let you make your own shapes and add your own images.
- Templates: I mention this feature as part of overall usability. While not everyone wants templates, in general, a robust template library helps you put the tool to immediate use. My advice is to check the template library before getting started to make sure the tool offers the type of templates you’ll need.
- Collaboration: At its most basic, collaboration features include comments. Some of the more advanced flowchart diagramming software includes some form of groupware that lets users edit simultaneously in real-time on the same diagram, which can be really useful for remote teams.
- Exporting and Presentation: Your flow diagrams should be easy to present, share, and export in a range of formats. Keep in mind that if you’re printing your diagrams in a large format, the software needs to support vector file exports.
User Interface (UI)
Is it clean with attractive presentation tools for sharing your flowchart diagram with clients and teams? Above all, flowchart software is a visual tool, so the graphical interface is a top consideration.
Is the flowchart software easy to learn and master? Does the company offer good tech support, templates, tutorials, and training? It should feel equally easy to build an org chart, a UML diagram, and a complex flowchart.
Here, I look at how the software expands its functionality through third-party software. These can include pre-built integrations, apps you have to connect through an external vendor like Zapier, and custom integrations using an API.
How is the pricing structure? I look at tiers, plans, starting prices, free trials, and free versions of the software. I find this information an important factor in your decision.
What are flowcharts good for?
What are the basic flowchart symbols?
What are the common types of flowcharts?
What are the best free flowchart tools?
Since we are on the topic of process representation and mapping stuff, you might be interested in reading about other tools such as workflow diagrams or mind mapping. What you cannot miss, though, is our guide on how to build workflow diagrams from scratch.
Related tool lists:
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