10 Best Approval Workflow Software Solutions In 2025

Wrike is a work management platform that lets you create automated approval workflows in a no-code environment.

Why I picked Wrike: You can eliminate time wasted chasing approvals with Wrike’s advanced customization capabilities and enable your team to create more high-quality work every day.

Wrike offers a user-friendly experience with advanced customization capabilities. For example, you can organize, see, and manage project timelines using Kanban boards, drag-and-drop Gantt charts, and detailed dashboards. Additionally, you have access to visual proofing, which allows your approvers to comment and interact with your team during the approval process.

Proofing is available in the Business Plus and Enterprise plans. If you are an approver, you will receive all your pending approval notifications in your Wrike Inbox, or you can add a widget to your dashboard to show approvals.

Wrike Standout Features & Integrations

Features include time tracking, project portfolio management, pre-built templates, custom request forms, interactive Gantt charts, visual proofing, workflow automations, and dashboards.

Integrations include native pre-built integrations with more than 400 popular platforms, including Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Streamwork is a creative workflow management tool designed to simplify the review, approval, and management of creative projects. It consolidates various creative assets such as videos, images, and documents into a single platform.

Why I picked Streamwork: I like its ability to manage multiple approval stages and reviewers, ensuring that all necessary stakeholders are involved at the appropriate times. This feature is particularly beneficial for maintaining brand compliance and ensuring that all creative assets meet the required standards before final approval. Additionally, Streamwork allows for easy updates to creative files, enabling teams to pause and resume workflows

Streamwork Standout Features & Integrations

Features include real-time feedback on creative assets, shareable links, version tracking, comment prioritization, real-time status updates, campaign management, task management, and to-do workflows.

Integrations include Slack, Asana, Trello, various DAMs, and many more tools.

Hub Planner is an online scheduling and resource management tool that can help businesses with planning and project management.

Why I picked Hub Planner: Its customizable approval workflow system. You can set up your own approval process and easily manage time off requests from your employees. The tool also allows employees to request time off directly through the system, which saves time and ensures that all requests are tracked in one place.

Hub Planner also has detailed reporting capabilities. You can generate custom reports on a wide range of metrics, such as resource utilization, team performance, and project profitability. This makes it easy to stay on top of your projects and make data-driven decisions.

Hub Planner Standout Features & Integrations

Features include direct approvals from the dashboard, resource management, PTO planning, timesheets, reporting, skills matching, task management, templates, drag-and-drop scheduler, project budgets, approval flows, and smart scheduler.

Integrations include DIY options via the Hub Planner API and webhooks. Additionally, you can access thousands of apps using a Zapier account.

Miro's approval workflow software serves as a collaborative platform that aids teams in managing project workflows and approval processes. It provides a visual space where team members can track project status, customize workflow templates, and collaborate in real time. The software is designed to keep all stakeholders aligned on what requires approval and what is ready for production, thereby reducing uncertainty and improving workflow management.

Why I picked Miro: Miro aims to provide users with a single integrated workspace for large-scale collaboration, allowing for faster feedback cycles and approval workflows, visualization of complex systems, automation of tasks, and integration with popular task management tools. It offers an infinite canvas, pre-built templates, and a variety of widgets to facilitate brainstorming, planning, and collaboration.

The platform also enables both asynchronous and synchronous collaboration, with features such as mouseover collaboration, easy screen sharing, and embedded video, chat, and commenting. It additionally includes deadline reminders, the ability to comment or request additional materials, and transparent guidelines for marking approved projects. This facilitates an organized and efficient approval process, especially for remote teams, and supports agile product development across various organizational types.

Miro Standout Features & Integrations

Features include support for retrospectives, which are meetings held by teams to reflect on the process of work to continuously improve, and the Miro Assist AI tool, which helps automate mundane tasks. Miro can also be used for mind mapping, whiteboarding, planning products at scale, technical diagramming, customer journey mapping, wireframing, strategy and planning, diagramming and process mapping, product development workflows, and content and data visualization.

Integrations include Zoom, Atlassian, Slack, Google Workspace, monday.com, Slack, Asana, ClickUp, Jira, and Smartsheet.

Jotform Enterprise provides a powerful, easy-to-use data collection process for businesses looking to optimize their workflow management processes. With Jotform, businesses will have access to offline forms, surveys for product feedback and reviews, collaboration tools, approvals for automated workflows, and conditional logic for a personalized customer form experience. They specialize in B2B businesses but can be adapted to various customer markets and industries.

Why I picked Jotform Enterprise: It offers a modern online form builder that allows you to organize and manage events, register volunteers, and collect donations from a single unified platform. You can choose from thousands of themes and templates to customize without any design experience or even writing a single line of code. Everything is done through the simple drag-and-drop form builder.

Account admins can leverage multiuser options with admin and user-level features for the entire team. It enables single sign-on (SSO) integration, which enables project managers and team leaders to easily manage team members/users through their existing SSO provider when necessary.

Jotform Enterprise is fully capable of automating and streamlining approval workflows for project managers and team leaders with its powerful online forms. Users can easily set up their workflow using the platform’s drag-and-drop interface. They can then track approvals through various tools, including email, mobile apps, and via built-in applications. Moreover, Jotform also has unique features like the e-signature widget, which stakeholders can use to approve forms with minimal effort.

Jotform Enterprise Standout Features & Integrations

Features include workflow automations, conditional logic, e-sign documents with automated signing orders, webhooks, API, and helpful ways to integrate feedback into your workflow.

Integrations include Box, OneDrive, Airtable, Google Drive, PayPal Business, Google Sheets, Google Calendar, Slack, HubSpot, monday.com, and other apps.

IntelligenceBank is a digital asset management (DAM) platform that helps you manage digital assets and recently upgraded its online proofing and approvals feature.

Why I picked IntelligenceBank: With this update, it’s possible to collaborate on marketing campaigns and content reviews. As you automate your approvals, create brand checklists to make sure that the person responsible for the review knows the steps required from a compliance standpoint. Have a section you want to highlight? You can draw on top of the content so you make sure no one misses the spot you are discussing.

IntelligenceBank Standout Features & Integrations

Features include an online brand portal, creative templates, approval history, approval status list, approval time tracking, file proofing with audit trails, comments, annotations, and file management using tags.

Integrations. Intelligencebank has connectors built to integrate with Adobe Creative Cloud, Salesforce, Google Workspace, Drupal, and more.

Filestage is a GDPR-compliant review and approval platform used by marketing teams, agencies, and production companies around the world. Why? Probably because it takes minutes for you to set up approval workflows, whether that's manually or using one of the available templates.

Why I picked Filestage: This tool centralizes your approval workflow into a single dashboard. From there, you can see every review step, file format, version, and reviewer in your project, with status indicators to show who’s approved what. Additionally, the platform allows you to save each comment, so you can go back and check who said what.

But it’s not until you start using the platform that the time-saving tricks really reveal themselves. Tap on videos instead of writing time codes in your comments. Compare versions side by side to provide more accurate feedback. Automatically share content with your external reviewers once it’s been approved by your internal team.

Filestage Standout Features & Integrations

Features include an approval progress tracker, annotations, unlimited file sharing, feedback in context, one-click approvals, and version history.

Integrations include native connections with Slack, Microsoft Teams, Adobe Creative Cloud, and Asana – plus thousands more apps through their integration partners, like Pabbly.

You can also invite an unlimited number of reviewers and external uploaders to your account for free.

Ziflow is a review and approval workflow solution used by creative teams everywhere. It streamlines the feedback and approval process through its support for almost any media type, rich discussion threads, and automated workflows.

Why I picked Ziflow: Instead of sorting through feedback and chasing approvals, you can use Ziflow to automate your approval process. Likewise, you can give your creative team instant visibility on each project, asset, and individual stakeholder. The platform's customizable and automated workflows, along with tracking, make sure everyone stays on task to get projects done on time.

Ziflow Standout Features & Integrations

Features include collaborative discussions, annotations, comments, version comparison, intuitive sign-off on collateral, multi-stage approvals, and approval tracking.

Integrations include Adobe Creative Suite, Dropbox, Slack, Basecamp, and more right out of the box. Also, they have an integration platform called Ziflow connect, with which you can connect it to 1000+ more apps.

Kissflow is a low-code/no-code work management platform enabling businesses to easily design and build applications and workflow processes. The workflow management module is equipped with a visual user interface, a suite of task management tools, and an extensive gallery of templates to help you start creating your custom workflows and apps.

Why I picked Kissflow: the platform's workflow and automation features are designed to boost your team's productivity and efficiency in tackling tasks and projects. It is easy to use, regardless of your coding skills, as it doesn't require you to write even a line of code to create workflows quickly. The software uses a visual form and workflow designer to help you design and build automated workflows.

Kissflow Workflow can be leveraged to streamline multiple approval steps and reduce the output and execution time, thanks to its built-in approval management system. The approval workflows can be broken down into five easy steps: design the visual form, build the workflow, set the parameters (rules and exceptions), choose the team members to be added, perform the analysis, and make adjustments when necessary.

Kissflow Standout Features & Integrations

Features include Kissflow's approval management system that creates a unified view, giving project managers access to a centralized console that contains all items that need immediate action and approval. Users can implement role-based access by defining user roles and responsibilities and granting access permissions to key actions and steps. Project managers can also design and create workflows with multiple approval steps using a no-code drag-and-drop function. In addition, Kissflow Workflow offers algorithmic task assignments, automated workflow routing, reporting capabilities, contextual collaboration, and third-party integrations.

Integrations include Google Workspace (Gmail, Google Docs, etc.), and an API is available to build additional integrations.

Birdview PSA is a resource management software designed to help project managers streamline their approval workflows and manage their projects more efficiently. It's a comprehensive tool that combines project management, resource management, and financial management into one platform, making it easier for teams to collaborate and stay on top of their work.

Why I picked Birdview PSA: Birdview PSA is an exceptional solution for agencies and professional service organizations as it offers comprehensive project management capabilities, allowing agencies to efficiently plan, track, and deliver projects. With robust resource management tools, Birdview PSA enables organizations to effectively allocate and utilize their resources based on workload capacity or skill matching. The platform's intuitive dashboards and reporting features provide valuable insights into project performance, resource utilization, and financials.

Birdview PSA offers robust collaboration features, with a particular focus on workflow proofing and approvals. The platform facilitates seamless collaboration among team members, enabling them to share and review project assets, documents, and deliverables in a centralized workspace. Through workflow proofing, stakeholders can provide feedback, make annotations, and suggest changes directly on the documents, streamlining the review process and ensuring clear communication.

Birdview PSA Standout Features & Integrations

Features include 250+ ready-to-use dashboards and reports for project scheduling, tracking, and business intelligence. I mentioned their resource planning tools above but one particular feature I wanted to highlight is their resource loading simulation tool. You can set up trial projects with available resources and track whether your estimates are accurate before committing to your plan. You can also do resource loading by skill. Track what each team member is trained in and then pull them into projects based on their unique talents. 

Integrations include Microsoft Teams, Microsoft Project, Jira, Adobe Creative Cloud, MS Excel, Outlook, Hubspot, Salesforce, Oracle NetSuite, Gmail, Slack, Zoom, Github, Gitlab, HelpScout, HelpDocs, Olark, and other options for time tracking, design, ERP, and accounting software. You can also use their RESTful API to build additional integrations.