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15 Best Project Management Software & Apps For Mac In 2022

List Of Best Project Management Software For Mac

Here’s a list of the best project management software for Mac:

  1. monday.com

    Best for communication and collaboration features

  2. Smartsheet

    Cloud-based platform that allows organizations of all sizes to plan, capture, manage, automate, and report on work being done

  3. ClickUp

    Best free plan for project management software compatible with Mac

  4. MeisterTask

    Best for personalized dashboards

  5. Teamwork

    Best for team workload management

  6. Miro

    Miro – Best for collaborative whiteboards & visualizations

  7. TeamGantt

    Best for Gantt chart capabilities

  8. Hive

    Best for creating and automating workflows

  9. Nutcache

    Best for invoicing, time tracking, and financial features

  10. Yanado Task

    Best Mac project management software for Gmail users

  11. ProWorkflow

    Best for at-a-glance overviews of projects and tasks

  12. Project Online

    Best for Mac users that want the MS Project experience

  13. Tom's Planner

    PM software for Mac for those who need more than Excel, but less than comprehensive project management app suites

  14. RationalPlan

    Portfolio management, collaboration, and resource management rolled into a Mac-friendly PM software that follows the PMBOK

  15. GanttProject

    Best free project management software for Mac

If you have ever found yourself longing for Microsoft Project for Mac, you’re not alone. Project management apps are endlessly useful—and often vital—tools to organize, engage, evaluate, and replicate any successful job. MS Project is particularly ubiquitous, so it’s no wonder that many MacOS users are looking for Apple-friendly options.

In this article, I will explore the best PM software that works on Mac devices, including a few good MS Project alternatives for Mac users. I will also answer some common FAQs around Mac project management tools and outline my evaluation criteria for how I define the “best project management software.”

What is the best Gantt chart software for Mac?

Many apps offer Gantt chart tools designed for Mac. Some useful options include GanttProject, Wrike, Monday, and OmniPlan 3.

Is there a Mac version of Microsoft Project?

While MS Project is incompatible with MacOS, you still have options for using Microsoft Project on your Mac. Like most Microsoft-designed software, this particular tool was built specifically for Windows devices. However, the Project Online web app is designed by Microsoft, comes with Microsoft 365 for Mac, and is a fully functional project management software.

Not looking for project management software for Mac? Check out our other lists of other top project planning software:

  1. Gantt charts are endlessly useful for project management leaders and their teams. Check out this list of my favorite Gantt chart tools.
  2. Here’s a post if you’re looking for a Microsoft Project alternative. I walk through the avenues you can explore: (1) Install something locally that is compatible with MacOS (2) Use a cloud-based project management platform (3) use a browser-based online app, like MS Project Online.

Project Management Software for Mac Comparison Criteria

What are we looking for when we select tools for review? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is it clean and attractive? Would it appeal to a user who is used to Mac’s high level of aesthetic appeal?
  2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Is it easy to access anywhere through a phone app or a cloud platform?
  3. Features & Functionality:
    Scheduling and allocation: does the software include simple calendars, grids, the ability to set deadlines and dependencies, and easy drag-and-drop features for moving resources around? Auto-scheduling features are a great plus.
    Skills tracking: does the software provide the ability to input employee schedules, create profiles listing their skills, and easily search by skills? Additionally, the better tools offer powerful search functionality that allows you to filter by essentially any project variable: tag, department, client, etc.
    Forecasting: does the software collect data on sales, development, launches, schedules, and more, and can it make resourcing recommendations to help you anticipate demand? The ability to measure and allocate resources with ease is also a plus.
    Utilization management: this usually takes the form of analytics and reporting features that give insight into capacity, utilization, and performance for projects, clients, and individuals.
  4. Integrations: How easy it is to connect with other project tools?
  5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?
project management software for mac logos list

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Overviews Of The Best Mac PM Software

Here’s a brief description of each of the project management apps for Mac that are featured on this top 15 list.

1

monday.com

Best for communication and collaboration features

Monday is a colorful, flexible, jack-of-all-trades PM software that works on Mac as well as PC. Monday lets you pick from a variety of project templates in order to hit the ground running. They encourage customization, letting you use columns to capture and visualize all the info you need and nothing more. Team conversations, files, briefs, checklists, and sheets are all kept in a single location to foster easy collaboration.

In the Features and Functionality section of the evaluation criteria, I mention collaboration. Collaboration capabilities are vital to any successful PM app. No one does collaboration quite like Monday. It’s easy and satisfying to contact team members, assign tasks, send and receive notifications, and share pages.

Integrations include Dropbox, Excel, Google Calendar, Google Drive, Integromat, Slack, Trello, and over a thousand more with a paid plan through Zapier.

Despite its bright and user-friendly look, Monday comes with a bit of a steep learning curve. This is partly because new features are frequently being pushed through, which adds training time when you need to figure them out.

Monday costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $6/user/month

2

Smartsheet

Cloud-based platform that allows organizations of all sizes to plan, capture, manage, automate, and report on work being done

Smartsheet is a spreadsheet-like project management tool that is also available for Apple users. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software for mac if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

30 days free trial

From $7/user/month

3

ClickUp

Best free plan for project management software compatible with Mac

ClickUp is a Mac-compatible project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.

Free forever with paid plans starting at $5/month

4

MeisterTask

Best for personalized dashboards

MeisterTask is a multi-platform collaboration tool that makes task management more efficient and cooperative. The tool’s Kanban-style project boards enable communication and collaboration throughout projects and allow team members to set deadlines and dependencies.

Tasks can be grouped together in various ways, so project managers can stay in touch with teams and monitor progress on an ongoing basis. Tasks also provide space for real-time communication.

Another great feature is the personalized dashboard, which provides each team member with an overview of their open tasks, tracked time, and notifications from other team members. Contributors to tasks can collaborate in real-time via comments, mentions, instant notifications, and “watching.”

MeisterTask costs $8.25/user/month.

30 days free trial

Offers a free basic plan, and paid subscriptions start at $8.25/user/month

5

Teamwork

Best for team workload management

Teamwork is a work and project management software that helps in-house teams and agencies improve collaboration, visibility, accountability, and results. It is a flexible, Mac-compatible project management solution that helps you to manage the entire project lifecycle from start to finish.

Teamwork includes features that help you structure your projects and milestones: create task lists, tasks, and subtasks to break down the work into action items for your team. You can add due dates, priority, description, supporting documents, or tags to help mark up your tasks with useful information.

There’s also a useful “Workload” feature that provides a big picture of your team’s capacity. The collaboration features in this project management software are great—collaborate with clients and/or your internal team with comments on tasks.

Overall, Teamwork is an intuitive and highly customizable tool. It has a lot of features, so it does come with a learning curve to get up to speed. However this is made much easier with ongoing webinars, access to help docs, an online resource center, and a dedicated customer support team.

Teamwork integrates easily with other tools including Gmail, Harvest, HubSpot, QuickBooks, Slack, Dropbox, and more.

Teamwork costs from $10/user/month. They also offer a 30 day free trial.

30 days free trial. No credit card required.

From $10/user/month

6

Miro

Miro – Best for collaborative whiteboards & visualizations

Miro allows hybrid teams to collaborate through text, graphics, video, and more on a visual workspace in real time.

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

Miro has a shared visual workspace for remote project management teams, with interactive displays, video conferencing, and work on mobile devices (Android and iOS). You can choose from a library of readymade templates to decide how your team should visualize each project. Higher level paid plans allow for guest and visitor access so you can collaborate with clients and stakeholders.

At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

From $8/user/month

7

TeamGantt

Best for Gantt chart capabilities

TeamGantt is a browser-based online project management solution, so it’s compatible with any OS, Mac included. Users can plan and manage projects using Gantt charts, as well as invite co-workers, teammates, and friends to view and edit work.

You can create your Gantt chart by dragging and dropping your tasks to plan your project. The software makes it easy to make changes, and has a simple interface and a lean learning curve.

TeamGantt’s project management capabilities let you keep all of your tasks, documents, conversations, and team availability in one place. You can also connect documents and conversations directly to tasks or milestones.

TeamGantt integrates with Slack, Trello, Basecamp, Google Calendar, iCal, and Outlook. Or, build a custom integration using TeamGantt’s public RESTful API.

TeamGantt is free for up to 3 users and 1 project. Paid plans cost from $24.95/month.

14 days free trial

From $24.95/month

8

Hive

Best for creating and automating workflows

Hive is a robust tool for project management, collaboration, and flexible task management. Users can organize projects in a Gantt chart, Kanban board, table, or calendar, and easily switch between each layout. Updates are reflected across all project views so your whole team stays informed on project updates.

Users can design custom workflows and automate routine tasks to streamline processes and communication. Hive also lets you create action templates to pre-plan repeat tasks, so you can layout required steps in advance and assign tasks to the right team members whenever needed.

It’s worth noting that if you’re switching to Hive from another tool, you can import tasks from tools including Asana, Trello, Basecamp, Smartsheet, and a few others. Hive integrates with Google Drive, Salesforce, Jira, Dropbox, Slack, Zoom, OneDrive, Box, and more than a thousand other tools through Zapier.

Hive costs from $12/user/month.

14 days free trial

From $12/user/month

9

Nutcache

Best for invoicing, time tracking, and financial features

Nutcache is a project management tool for organizing projects through color-coded schedules, task organization queues, and data reporting.

This software supplies the standard Gantt chart tools, so you can visually track and organize your tasks with drag-drop-and-click editing techniques that are easy to pick up with minimal training. You can also use the software for Agile or Scrum project management, depending on team preferences.

Nutcache offers time logging tools where users can log, track, and invoice time and expenses so project managers can keep track of budget throughout the project. The tool also offers features to create, customize, and manage unlimited invoices.

App integrations for Nutcache include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.

Nutcache costs from $6/user/month with a “Pro” plan that requires 5 users.

14 days free trial

From $6/user/month

10

Yanado Task

Best Mac project management software for Gmail users

Yanado Task + Project Management manages all of your projects and tasks right in Gmail, including items like editorial calendars, marketing activities, and goals. The tool has email templates and email tracking, and can automate basic and repetitive tasks to help users manage their sales pipeline and boost sales productivity.

You can use a Kanban board to track your operations and visualize and monitor deadlines, milestones, and dependencies. Along with these project management capabilities, Yanado also includes lots of useful email and task management features. For example, to-do lists are pretty easy to create, plus you can also create tasks directly from emails. Another great feature is the shared inboxes, which allow you to share and assign emails and then manage them like tasks from your inbox.

A native integration with Slack is available and hundreds of more integration options can be accessed through Zapier or the Yanado REST API.

Yanado Task + Project Management has a free plan and paid plans with additional features start at $6/user/month.

14 days free trial

From $6/user/month

11

ProWorkflow

Best for at-a-glance overviews of projects and tasks

ProWorkflow is a project management solution that supports internal workflow and communication needs. When you log in to this tool, you immediately see a user-friendly dashboard with a visual summary of your current stats for active, completed, and upcoming work. You can see active projects and tasks, time tracked, quotes and invoices, recent actions, and recent logins at a glance. Other great features include the ‘Recent Work’ tab and the ability to see who is currently working on what.

This tool also supplies comprehensive messaging features that are integrated with your existing email. Recipients can reply to messages from their email client and replies are added to the project discussion.

The ProWorkflow mobile app includes core features like time tracking and task management, as well as document management and internal messaging.

ProWorkflow integrates with tools like Xero, Quickbooks, KashFlow, FreshBooks, MYOB AccountRight, Box Storage, Dropbox, Google Drive, Microsoft OneDrive, and hundreds more through Zapier.

ProWorkflow costs from $10/user/month, which includes a maximum of 10 active projects.

14 days free trial

From $10/user/month

12

Project Online

Best for Mac users that want the MS Project experience

Project Online is a cloud-based version of MS Projects. While Microsoft asserts that they are different tools, you will still find many familiar features between them. Project Online provides built-in templates and familiar scheduling tools for anyone who has used Microsoft software for project management or adjacent tasks.

Task and time management features, resource tracking, visual task boards that support Scrum and Kanban, timesheet and invoicing management—Projects Online has everything you would expect from a PM app.

If you are looking for top-notch resource allocation and scheduling, then Projects Online is for you. I scored it favorably in the Features & Functions evaluation category specifically for this reason. Drag-and-drop capabilities make modifying schedules and resources easy, too.

Available app integrations include anything from the Microsoft software ecosystem, Power BI, Wrike, Celoxis, WorkOtter, Zoho Projects, Easy Projects, GanttPro, Premier, GamePlan, Replicon TimeBill, Meisterplan, Intellect, Genius Project, RationalPlan, Projectplace, and many more.

Projects Online, much like other Microsoft software solution packages, tends to be on the pricey side of things compared to other apps available on the current market. Furthermore, some nodes of the interface were cumbersome and challenging to master. These are a few cons that potential users should keep in mind.

Projects Online costs from $9/user/month and offers a 30 day free trial.

30 days free trial

From $9/user/month

13

Tom's Planner

PM software for Mac for those who need more than Excel, but less than comprehensive project management app suites

Despite being so easy to use, Tom’s Planner has a lot of depth. Create and share professional Gantt charts in minutes, zoom in to see who’s doing what and when drag-and-drop to make changes quickly, view yearly or by-the-minute schedules, quickly filter and search, and more. With a professional plan, you can have unlimited collaborators and up to 20 live Gantt charts.

Tom’s Planner takes the cake when it comes to our evaluation criteria for Usability. For proof, you can watch a tutorial video that shows a Gantt chart being made in 1 minute on their site. Furthermore, the software is simple enough that you only need basic computer knowledge to get started. If you can use Excel, you can use Tom’s.

Integrations include Trello, WordPress, Basecamp, SharePoint, Atlassian Confluence, Microsoft Project, and Google Calendar. Tom’s Planner also lets you export Gantt charts to Excel, MS Project, PDF, CVS, or image files. They also let you import projects to and from Trello, Basecamp, Excel, MS Project, and more.

Considering that Tom’s Planner bills itself as “just enough”, they charge about the same as many of the full service, in-depth PM options on this list. Despite being a solid app, this alone might push some users elsewhere.

Tom’s Planner costs from $9.95/user/month and offers a 14-day free trial.

14 day free trial

From $9.95/user/month

14

RationalPlan

Portfolio management, collaboration, and resource management rolled into a Mac-friendly PM software that follows the PMBOK

Project Online s a cloud-based version of MS Projects. While Microsoft asserts that they are different tools, you will still find many familiar features between them. Project Online provides built-in templates and familiar scheduling tools for anyone who has used Microsoft software for project management or adjacent tasks.

Task and time management features, resource tracking, visual task boards that support Scrum and Kanban, timesheet and invoicing management—Projects Online has everything you would expect from a PM app.

RationalPlan’s pay-once licensing and a freemium version make it a standout pick in value for the price. For small teams, the free 2 user experience may be more than enough to satisfy needs. For companies wary of subscriptions or ongoing contracts, a one-and-done payment method is refreshing.

With RationalPlan, you can open and edit any version of Microsoft Project files. It also integrates well with Google Drive, Dropbox, and Google Calendar.

The primary con is that the integrations list leaves much to be desired. While MS Project compatibility is great, it would be nice to seem some other helpful tools on this list like Slack, Trello, QuickBooks, and so on.

RationalPlan costs from $70 per license and offers a freemium version for up to 2 users with a maximum of 2 projects.

From $70 per license

15

GanttProject

Best free project management software for Mac

This project management software for Mac is completely free and boasts an assertive feature list. You’ll find start date and duration for tasks, priority and cost indicators, color and fill patterns for organizational flair, Gantt and PERT charts, monitors for bottlenecking, exporting to PDF and JPEG files, and more.

GanttProject is free, functions well for what it is, and is universal in that it meshes with MS Project and CSV files, which is why I marked it highly on the evaluation criteria for Value for Price. While it may not have the complexity of larger, paid programs, it gets the job done well for smaller teams.

If you are looking for easy integration with your favorite PM software, you may want to gander elsewhere. Because GanttProject is primarily free, integrations will have to come through third-party developers—or you can try your hand at building your own code contributions to handle this.

Other than the lack of integration options, some cons to GanttProject include weak reporting features, poor resource allocation and analysis (bars track time spent but not other useful indicators), and collaboration tools could definitely use some beefing up.

GanttProject is free to use, although you can pay to support the project if you so choose.

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Summary Of The 15 Best Project Management Software For Mac

Tool Free Option Price
1
monday.com

Best for communication and collaboration features

14 days free trial

From $6/user/month Check out monday.com
2
Smartsheet

Cloud-based platform that allows organizations of all sizes to plan, capture, manage, automate, and report on work being done

30 days free trial

From $7/user/month Check out Smartsheet
3
ClickUp

Best free plan for project management software compatible with Mac

Freemium version

Free forever with paid plans starting at $5/month Check out ClickUp
4
MeisterTask

Best for personalized dashboards

Freemium version

30 days free trial

Offers a free basic plan, and paid subscriptions start at $8.25/user/month Check out MeisterTask
5
Teamwork

Best for team workload management

Freemium version

30 days free trial. No credit card required.

From $10/user/month Check out Teamwork
6
Miro

Miro – Best for collaborative whiteboards & visualizations

Freemium version

From $8/user/month Check out Miro
7
TeamGantt

Best for Gantt chart capabilities

14 days free trial

From $24.95/month Check out TeamGantt
8
Hive

Best for creating and automating workflows

14 days free trial

From $12/user/month Check out Hive
9
Nutcache

Best for invoicing, time tracking, and financial features

14 days free trial

From $6/user/month Check out Nutcache
10
Yanado Task

Best Mac project management software for Gmail users

14 days free trial

From $6/user/month Check out Yanado Task
11
ProWorkflow

Best for at-a-glance overviews of projects and tasks

14 days free trial

From $10/user/month Check out ProWorkflow
12
Project Online

Best for Mac users that want the MS Project experience

30 days free trial

From $9/user/month Check out Project Online
13
Tom's Planner

PM software for Mac for those who need more than Excel, but less than comprehensive project management app suites

14 day free trial

From $9.95/user/month Check out Tom's Planner
14
RationalPlan

Portfolio management, collaboration, and resource management rolled into a Mac-friendly PM software that follows the PMBOK

Freemium version

From $70 per license Check out RationalPlan
15
GanttProject

Best free project management software for Mac

Not available

Free Check out GanttProject

Other Tools

Here’s a few others I’ve briefly tried out, if you are looking for more options.

  1. FastTrack Schedule

    Best for collaboration between Mac and PC users

  2. Merlin Project

    Best for mind mapping and brainstorming features

  3. Zoho Projects

    Plan, track, and collaborate on your Mac with Zoho

  4. GanttPRO

    Best Gantt chart maker for advanced planning and project management on Mac

What Do You Think?

My personal favorite tools are listed above but I am always interested in hearing what the community uses for their Mac-oriented PM software. Let me know what you think of our selection in the comments below; or, drop a link to your favorite MacOS PM software and let me know why you love it.

Make sure to subscribe to our DPM newsletter to stay up to date on all the latest software reviews. If you’re looking for more general project management tools, start with this list here.

Related Read: How To Choose Project Management Software: A Simple Buyer’s Guide

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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2 Comments

  • image
    Great job

    Reply

  • image
    Which would you recommend for PERT charting (what MS Project no worries calls network diagrams)? Thank you kindly

    Reply

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