There are so many different project management tools but finding those that play nicely with MacOS and iOS devices can be tricky. You want all the features that help you plan, manage, and control your projects like you would on Windows - but for Apple devices! I've got you covered! In this post I share from my personal experience managing projects using a Mac and share my picks of the best project management software for fellow MacOS and iOS users.
What is project management software for Mac?
Project management software for Mac is software that works on Apple devices using MacOS and iOS either through the native apps or through a browser. These Apple PM software applications provide comparable project management features, including task and timeline management, collaboration tools, resource allocation, time tracking, and reporting functionality that you'd find on Windows supported applications.
Project management software for Mac allows you to keep using the MacOS you love (without having to run a second Windows device just to manage aspects of your projects).
Monday is a colorful, flexible, jack-of-all-trades PM software that works on Mac as well as PC.
Why I picked monday.com: It lets you pick from a variety of project templates to hit the ground running. They encourage customization, letting you use columns to capture and visualize all the info you need and nothing more. Team conversations, files, briefs, checklists, and sheets are all kept in a single location to foster easy collaboration.
Collaboration capabilities within the software include in-app chat, mentions, and all the standard features found on a software of this calibre. Additionally, it offers forms to collect information from your clients, as well as a digital whiteboard and collaborative documents you can use to connect your team.
monday.com Standout Features & Integrations
Features include resource and project management, time tracking, task management, file management, collaborative docs and reporting dashboards.
Integrations include Dropbox, Excel, Google Calendar, Google Drive, Integromat, Slack, Trello, and over a thousand more with a paid plan through Zapier.
Overall, monday.com is a great option if you have an Apple computer, as it has a macOS-native app and the added flexibility of a web-based platform.
Smartsheet is a spreadsheet-like project management tool that is also available for Apple users. It has won a few awards for quickly becoming a favorite business app.
Why I picked Smartsheet: It’s a nice project management software for mac if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.
Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.
Smartsheet Standout Features & Integrations
Features include workflow automation, digital asset management through Brandfolder, proofing, automated alerts, dashboards, customer-facing portals, and resource management.
Integrations include Microsoft and Google apps, as well as development essentials like Jira and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.
Smartsheet is a great tool for people used to dealing with Excel or any spreadsheet-based software and supports Safari for web-based access.
QuickBase is a cloud-based application development platform that enables users to build custom business applications to manage and automate workflows, track data, and create reports without requiring coding skills.
Why I picked QuickBase: QuickBase serves as project management software for Mac users by providing a cloud-based platform that is accessible through web browsers, ensuring compatibility with macOS. This enables Mac users to design workflows, automate processes, and collaborate in real time, regardless of their location. The tool also allows teams to create custom applications for tracking projects, managing tasks, and analyzing data without the need for local software installation.
QuickBase's real-time data reporting and dashboard capabilities additionally offer Mac users insights into project performance and progress. As a web-based solution, QuickBase ensures that Mac users have access to the same features and functionalities as users on other operating systems, facilitating a unified project management experience.
QuickBase Standout Features & Integrations
Features include mobile capabilities, security and compliance tools, AI capabilities, role-based admin and governance, end-to-end visibility, and resources such as eBooks, research reports, and webinars to help users learn and stay updated on the latest technology trends.
Integrations include Salesforce, Microsoft Teams, Google Calendar, Tableau, QuickBase Pipelines, Slack and Zapier.
Pricing for QuickBase starts from $35/user/month (billed annually). A 30-day free trial is also available.
Wrike is an award-winning project management software with dedicated iOS and desktop apps, and it’s highly configurable, allowing users to customize workflows, dashboards, reports, request forms, and more.
Why I picked Wrike: Its simple interface enables users to switch between Kanban boards, one-click Gantt charts, and traditional workload views, allowing them to choose how to visualize their priorities. Wrike also features task lists, subtasks, calendars, shared workflows, and file sharing. Unlock advanced insights with performance reporting tools, resource management and allocation, time tracking, and more.
Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. Users can toggle quickly between the home screen and timesheets, dashboards, calendars, reports, and the notification stream. Wrike has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.
Wrike Standout Features & Integrations
Features include pre-built templates, custom request forms, interactive Gantt charts, visual proofing, workflow automations, time tracking, project portfolio management, and dashboards.
Integrations include 400+ pre-built native integrations, including integrations with the most popular file management tools from Adobe Creative Cloud, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
here are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.
ClickUp is a Mac-compatible project management software tool with powerful features for managing and completing all your team's projects in one platform.
Why I picked ClickUp: Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.
Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.
ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.
ClickUp Standout Features & Integrations
Features include real-time reporting, whiteboards and shared documents for collaboration, task management with different views, goal tracking, and templates.
Integrations include native ones with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp's unlimited plan starts at $5 a month per user and offers a macOS-native app.
Zoho Projects is an award-winning project management and collaboration tool from Zoho. It offers flexibility and customizations to suit the needs of traditional project managers as well as agile teams.
Why I picked Zoho Projects: It supports multiple platforms. Some of the core features include a Gantt chart maker, a kanban board, inbuilt chat, and a highly collaborative social feed. Zoho Projects also packs features that help managers such as resource utilization charts, task automation features, customizable dashboards, baseline, critical path, and budgeting features.
The interface and modules are highly customizable. All aspects of the UI from theme colors to arrangement and visibility of the various modules can be changed to suit a user’s preferences. Zoho projects also offer free onboarding for its customers and a comprehensive online help guide for all users.
Zoho Projects stands out in cases where there are multiple hand-offs involved. It is especially popular among IT companies, consultants and education organizations. The tool is trusted by over three million users and hundreds of big brands across the globe.
Zoho Projects Standout Features & Integrations
Features include task management, task automation, blueprints, time and issue tracking, reporting, and forums for detailed discussions with your team.
Integrations. Being part of the Zoho ecosystem allows you to connect to several of Zoho’s other services such as Zoho Books and Zoho’s finance suite. The new Zoho marketplace allows 3rd party integrations as well, like Microsoft Office 365, Microsoft Teams, Google Drive, Zapier, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported.
Zoho is free for up to 3 users. Being part of Zoho’s ecosystem allows Projects to connect to several of Zoho’s own services such as Zoho Books, Zoho CRM, and Zoho’s finance suite. The new Zoho marketplace allows 3rd party integrations as well.
Miro allows hybrid teams to collaborate through text, graphics, video, and more on a visual workspace in real time.
Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.
Miro has a shared visual workspace for remote project management teams, with interactive displays, video conferencing, and work on mobile devices (Android and iOS). You can choose from a library of readymade templates to decide how your team should visualize each project. Higher level paid plans allow for guest and visitor access so you can collaborate with clients and stakeholders.
At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).
Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.
Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).
Project Online is a cloud-based version of the classic project management software we used to use on our computers running Windows XP.
Why I picked Project Online: This cloud-based version can be used on any device, using a web browser. Therefore, after many years of suffering the effects of compatibility, Mac users can finally access this software. It provides built-in templates and familiar scheduling tools for anyone who has used Microsoft software before.
Microsoft Project is a proven product in the market, with features that can scale as the company grows. Hence, you will find the basic task management features, like a Gantt chart view, and robust functionalities, such as portfolio management and demand planning.
Microsoft Project Standout Features & Integrations
Features include task and time management features, roadmap, coauthoring, multiple task views that support Scrum and Kanban, resource tracking, timesheet and invoicing management.
Integrations include anything from the Microsoft software ecosystem, Power BI, Wrike, Celoxis, WorkOtter, Zoho Projects, Easy Projects, GanttPro, Premier, GamePlan, Replicon TimeBill, Meisterplan, Intellect, Genius Project, RationalPlan, Projectplace, and many more.
Projects Online, much like other Microsoft software solution packages, tends to be on the pricey side of things compared to other apps available on the current market. Therefore, make sure you do your math before making the investment.
MeisterTask is a multi-platform collaboration tool that makes task management more efficient and cooperative.
Why I picked MeisterTask: The tool's Kanban-style project boards enable communication and collaboration throughout projects and allow team members to set deadlines and dependencies. Tasks can be grouped together in various ways, so you can stay in touch with teams and monitor progress on an ongoing basis. Additionally, these tasks also provide space for real-time communication as they can be used to mention other team members.
Another great feature is the personalized dashboard, which provides each team member with an overview of their open tasks, tracked time, and notifications from other team members. Contributors to tasks can collaborate in real-time via comments, mentions, instant notifications, and 'watching.'
MeisterTask Standout Features & Integrations
Features include automations, unlimited projects, recurrent tasks, WIP limits, a searchable task archive, multiple checklists, statistics, and reports.
Integrations include Gmail, Outlook, Slack, MS Teams, Timely, Zendesk, and Trello. It also has an API available for you to build custom integrations and a connection with Zapier for you to access 1000+ additional apps.
If you want MeisterTask to support your entire project cycle, from ideation to completion, explore their MeisterSuite, that includes a mind-mapping tool.
ProjectManager.com is a cloud-based project management software that runs on both Windows and Mac computers with no downloads or complex installation needed.
Why I picked Projectmanager.com: This is a project management solution where you can simply plan projects, assign tasks, track progress, and collaborate with teams easily. Using this tool, you can create project plans, manage tasks, create reports, and manage timesheets, expenses, and workloads. This Gantt chart application also provides a useful feature that lets you easily switch between views—between Gantt chart, task list, and Kanban board views. You can use in the in-app communication features to comment on tasks and assign team members.
Their real-time reports are easy to use—get pre-set reports (project status, timesheets, expenses) in a single click, or set up your own custom reports. You can also use the real-time dashboard to get a glimpse of your current project stats. And you can use all of these features to schedule and report across multiple projects, as well.
Projectmanager.com Standout Features & Integrations
Features include Gantt charts, dashboards, reporting, workflow automation, templates, critical path management, timesheets, and project portfolio management.
Integrations include native connections with GoogleApps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. For all other integrations, you can use Zapier to sync ProjectManager.com with other tools.
Overall, this software has the features to support hybrid methodologies, scale to an enterprise level, and enable you to connect in multiple ways (and devices) to your projects.
FunctionFox is an online timesheet & project management software that is entirely web-based and compatible with all browsers, so users on both Mac and PC can work together seamlessly.
Why I picked FunctionFox: FunctionFox allows for team collaboration through project scheduling, the allocation of specific tasks through action assignments and to-do lists and facilitates communication through the project blog. With their availability tool, you can monitor your team’s capacity and utilize everyone’s time effectively.
Their service team provides dedicated onboarding in order to get you up and running, and all customer support is unlimited, ongoing, and included in your subscription cost. If you have account-related questions, or would like to review specific features, the customer success team can assist you over the phone, by email, or via scheduled webinars customized to your needs. Their website also includes a help center, and there are detailed help files included within the software itself.
A dedicated account manager is available to assist you with evaluating each FunctionFox platform, including reviewing features, answering questions, and looking at available customization options in order to best fit your business.
FunctionFox Standout Features & Integrations
Features include customized project intake forms, stopwatch timer, retainer tracking, timesheets, estimate tracking, budget tracking, to-do lists, alerts, and comprehensive reports.
Integrations are not supported at this moment.
FunctionFox is easy to use and made easier with the tutorials and support provided. Although its pricing is a bit confusing at first, going to its detailed pricing sheet displays tables with monthly and annual costs that are easy to understand.
ProWorkflow is a project management solution that supports internal workflow and communication needs.
Why I picked ProWorkflow: When you log in to this tool, you immediately see a user-friendly dashboard with a visual summary of your current stats for active, completed, and upcoming work. You can see active projects and tasks, time tracked, quotes and invoices, recent actions, and recent logins at a glance. Other great features include the 'Recent Work' tab and the ability to see who is currently working on what.
This tool also supplies comprehensive messaging features that are integrated with your existing email. Recipients can reply to messages from their email client, and replies are added to the project discussion.
The ProWorkflow mobile app includes core features like time tracking and task management, as well as document management and internal messaging.
ProWorkflow Standout Features & Integrations
Features include task management, time management, templates, invoice manager, quotes manager, timesheets, resource management, and custom reporting tools.
Integrations include tools like Xero, Quickbooks, KashFlow, FreshBooks, MYOB AccountRight, Box Storage, Dropbox, Google Drive, Microsoft OneDrive, and hundreds more through Zapier.
ProWorkflow has great reporting features and free support that will help you set up your tool according to your needs.
Nutcache is a project management tool for organizing projects through color-coded schedules, task organization queues, and data reporting.
Why I picked Nutcache: This software supplies the standard Gantt chart tools, so you can visually track and organize your tasks with drag-drop-and-click editing techniques that are easy to pick up with minimal training. You can also use the software for Agile or Scrum project management, depending on team preferences.
Nutcache offers time logging tools where users can log, track, and invoice time and expenses so you can keep track of the budget throughout the project. The tool also offers features to create, customize, and manage unlimited invoices.
Nutcache Standout Features & Integrations
Features include multiple task views, workload management, task automation, real-time project budgeting, time & invoicing reports, and expense management.
Integrations for Nutcache include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.
Nutcache offers a time-tracking iOS mobile app and is a great tool for teams needing real-time budgeting and professional services automation.
Yanado is a task and project management tool for Gmail that includes items like editorial calendars, marketing activities, and goals.
Why I picked Yanado: The tool has email templates and email tracking, and can automate basic and repetitive tasks to help users manage their sales pipeline and boost sales productivity. You can also use a Kanban board to track your operations and visualize and monitor deadlines, milestones, and dependencies.
Along with these project management capabilities, Yanado also includes lots of useful email and task management features. For example, to-do lists are pretty easy to create, plus you can also create tasks directly from emails. Another great feature is the shared inboxes, which allow you to share and assign emails and then manage them like tasks from your inbox.
Yanado Standout Features & Integrations
Features include task and list templates, collaboration tools such as mentions and shared tasks, team management, custom automated workflows, and reports that you can run by members or teams.
Integrations include a native one with Slack and an integration with Zapier, so you can connect Yanado to over 2000 additional apps. You can also use its REST API to build custom integrations with your current tech stack.
Yanado is a great tool to have if you use Gmail-based accounts and want to have all your communication in the same space.
Merlin Project is a project management app specifically built for Mac, iPhone and iPad.
Why I picked Merlin Project: It includes all the features you would expect from a project management software. Its Gantt charts are easy to build and colourful, you can attach files to tasks, and connect to external apps. The whole system offers many customization options, and the ability to create mind maps that you can turn into timelines with tasks.
Their patented MagicSync automatically reconciles changes between all devices, which works with Dropbox, iCloud Drive, Merlin Server, and so on.
Merlin Project Standout Features & Integrations
Features include brainstorming and notes, Agile and Waterfall workflows, team engagement, collaboration tools, easy file attaching
Integrations include a range of apps and software, like Apple Calendar, Apple Contacts, Dropbox, Box.com, iCloud Drive, Microsoft Excel, Apple Numbers, OpenOffice, FreeMind, Apple Mail, MindJet, NovaMind, OmniOutliner, and more. Merlin can also export any view as images in multiple formats including JPG, PNG, TIFF, BMP, GIF, & PDF.
Merlin Project is a good option if you are looking for PM software exclusively for Mac environments.
Get the PM Software Buyer's Guide
Best for communication and collaboration features
14-day free trial + free plan available
|From $8/user/month (billed annually, min 3 seats)||Website|
Best for its digital asset management capabilities
Freemium version available
Best for dynamic project management
30-day free trial
|From $35/user/month (billed annually)||Website|
Best project management software for teams of all sizes
Free plan available
Best free plan for project management software compatible with Mac
Freemium plan available
Best for its integration with the Zoho app ecosystem
Free trial available
Best for collaborative whiteboards & visualizations
Free plan available
Best for Mac users that want the MS Project experience
30-day free trial
Best for personalized dashboards
Free trial available
|From $8.25/month (billed annually)||Website|
Best for custom reporting features
30-day free trial
Best Mac project management software for usability
Free demo available
|From $35/month + $3.75/user/month||Website|
Best for at-a-glance overviews of projects and tasks
14-day free trial
Best for invoicing, time tracking, and real-time budgeting
Free plan available
|From $6/user/month (5 users minimum)||Website|
Best Mac project management software for Gmail users
14-day free trial
Best for mind mapping and brainstorming features
30 days free trial
|From $16.99 / month||Website|
Best Mac-friendly project management software for side-by-side data analyses
- FastTrack Schedule
Best for collaboration between Mac and PC users
- Tom's Planner
PM software for Mac for those who need more than Excel, but less than comprehensive project management app suites
Best for Gantt chart capabilities
Best Gantt chart maker for advanced planning and project management on Mac
Best for team workload management
Best for creating and automating workflows
Mac-friendly PM software that follows the PMBOK
Web-based, all-in-one project management platform
Best for customized project data formatting options, like color-coding
How I Picked The Best PM Software For Mac
After researching dozens of tools, I evaluated and compared the most popular project management tools on the market, both for their reviews and user interface. Then I weighed the below factors to guide my evaluation.
User Interface (UI)
The user interface plays a big part in tool adoption. Is it clean and attractive? Would it appeal to a user who is used to Mac’s high level of aesthetic appeal?
The best project management software will have a balance of an efficient user interface that optimizes user experience and the functionality that makes it solve your problems and get through projects with minimal hiccups.
- Scheduling and allocation: does the software include simple calendars, grids, the ability to set deadlines and dependencies, and easy drag-and-drop features for moving resources around? Auto-scheduling features are a great plus.
- Skills tracking: does the software provide the ability to input employee schedules, create profiles listing their skills, and easily search by skills? Additionally, the better tools offer powerful search functionality that allows you to filter by essentially any project variable: tag, department, client, etc.
- Forecasting: does the software collect data on sales, development, launches, schedules, and can it anticipate demand? The ability to measure and allocate resources with ease is also a plus.
- Utilization management: this usually takes the form of analytics and reporting features. These give insight into capacity, utilization, and performance for projects, clients, and individuals.
I basically analyze the tool from the perspective of its learning curve. I look at how easy it is to learn and master the tool. This implies looking into available tech support, user support, tutorials, and training material. Also if it can be accessed from a phone app or a cloud platform.
To me one of the key features of any software nowadays. The tool has to be able to expand its reach to other tools in your tech stack. Therefore, I give you information about pre-built integrations. Also, I look at APIs that let you build custom connections and third-party vendors like Zapier that let you connect to thousands of apps through a subscription.
A very important factor in our journey. Especially for small businesses that are running on tight budgets. I give you the price per month on a monthly payment plan and specify those with annual pricing.
What is the Apple equivalent of MS Project?
What is the best Gantt chart software for Mac?
Is there a Mac version of Microsoft Project?
How do I select the right project management software?
If, like many others, you were recently hired as the first PM in your company, learn how to become a digital project manager and surprise your new boss! You can also find information on the importance of project management to an organization and more in our 'how to manage schedules' topic.
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