15 Best Project Management Software & Apps For Mac In 2023

Wrike is an award-winning project management software with dedicated iOS and desktop apps, and it’s highly configurable, allowing users to customize workflows, dashboards, reports, request forms, and more.

Why I picked Wrike: Its simple interface enables users to switch between Kanban boards, one-click Gantt charts, and traditional workload views, allowing them to choose how to visualize their priorities. Wrike also features task lists, subtasks, calendars, shared workflows, and file sharing. Unlock advanced insights with performance reporting tools, resource management and allocation, time tracking, and more.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. Users can toggle quickly between the home screen and timesheets, dashboards, calendars, reports, and the notification stream. Wrike has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike Standout Features & Integrations

Features include pre-built templates, custom request forms, interactive Gantt charts, visual proofing, workflow automations, time tracking, project portfolio management, and dashboards.

Integrations include 400+ pre-built native integrations, including integrations with the most popular file management tools from Adobe Creative Cloud, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

here are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

ClickUp is a Mac-compatible project management software tool with powerful features for managing and completing all your team's projects in one platform.

Why I picked ClickUp: Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp Standout Features & Integrations

Features include real-time reporting, whiteboards and shared documents for collaboration, task management with different views, goal tracking, and templates.

Integrations include native ones with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp's unlimited plan starts at $5 a month per user and offers a macOS-native app.

Monday is a colorful, flexible, jack-of-all-trades PM software that works on Mac as well as PC.

Why I picked monday.com: It lets you pick from a variety of project templates to hit the ground running. They encourage customization, letting you use columns to capture and visualize all the info you need and nothing more. Team conversations, files, briefs, checklists, and sheets are all kept in a single location to foster easy collaboration.

Collaboration capabilities within the software include in-app chat, mentions, and all the standard features found on a software of this calibre. Additionally, it offers forms to collect information from your clients, as well as a digital whiteboard and collaborative documents you can use to connect your team.

monday.com Standout Features & Integrations

Features include resource and project management, time tracking, task management, file management, collaborative docs and reporting dashboards.

Integrations include Dropbox, Excel, Google Calendar, Google Drive, Integromat, Slack, Trello, and over a thousand more with a paid plan through Zapier.

Overall, monday.com is a great option if you have an Apple computer, as it has a macOS-native app and the added flexibility of a web-based platform.

Smartsheet is a spreadsheet-like project management tool that is also available for Apple users. It has won a few awards for quickly becoming a favorite business app.

Why I picked Smartsheet: It’s a nice project management software for mac if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet Standout Features & Integrations

Features include workflow automation, digital asset management through Brandfolder, proofing, automated alerts, dashboards, customer-facing portals, and resource management.

Integrations include Microsoft and Google apps, as well as development essentials like Jira and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet is a great tool for people used to dealing with Excel or any spreadsheet-based software and supports Safari for web-based access.

Height is a project management software that works on Mac devices and includes an iPhone app. Its simple and intuitive design allows you to easily track and manage your projects from start to finish. You can create and share project plans, monitor progress, and collaborate with team members using their built-in messaging system.

Why I picked Height: Their collaboration features allow organizations to combine their members' perspectives, insights, and ideas into one collective space. In any given group, multiple users can simultaneously chat with each other to brainstorm ideas or complete tasks. When collaborating in real-time, users can @mention another user to get someone’s attention and share files directly within the conversation.

Height's custom views feature allows you to customize their reports and visualizations based on your needs. It includes a wide array of filters to tailor how your data is displayed, allowing you to focus on the metrics you care about most. Moreover, this feature makes creating multiple customized views within one report easy, enabling the comparison of different analyses side-by-side. This saves time and helps users gain valuable insights faster.

Height also offers reacjis, GIFs, and stickers within chats, adding style and personality to each conversation—further customizing the user's messaging experience in whatever way desired. Height's customizable keyboard shortcuts give users the power to do more with their existing keyboards. They can create commands and hotkeys quickly while avoiding the need to memorize keystrokes or fumble with menus.

Height Standout Features & Integrations

Features include project templates, automated workflows, task assignments, subtasks, deadlines, progress tracking, custom attributes, data visualization tools, and real-time updates. These features work together to ensure your tasks are completed on time and that your projects stay on track. Height also helps identify potential issues early on so they can be addressed quickly, and offers user or role-based permission settings.

Integrations are available with popular platforms like Discord, Figma, Fivetran, Git Hub & Git Lab, Notion, Sentry, Slab, Slack, and Zendesk. You can also connect your Height workspace with other third-party applications like Google Drive, Dropbox, and OneDrive.

Zoho Projects is an award-winning project management and collaboration tool from Zoho. It offers flexibility and customizations to suit the needs of traditional project managers as well as agile teams.

Why I picked Zoho Projects: It supports multiple platforms. Some of the core features include a Gantt chart maker, a kanban board, inbuilt chat, and a highly collaborative social feed. Zoho Projects also packs features that help managers such as resource utilization charts, task automation features, customizable dashboards, baseline, critical path, and budgeting features.

The interface and modules are highly customizable. All aspects of the UI from theme colors to arrangement and visibility of the various modules can be changed to suit a user’s preferences. Zoho projects also offer free onboarding for its customers and a comprehensive online help guide for all users.

Zoho Projects stands out in cases where there are multiple hand-offs involved. It is especially popular among IT companies, consultants and education organizations. The tool is trusted by over three million users and hundreds of big brands across the globe.

Zoho Projects Standout Features & Integrations

Features include task management, task automation, blueprints, time and issue tracking, reporting, and forums for detailed discussions with your team.

Integrations. Being part of the Zoho ecosystem allows you to connect to several of Zoho’s other services such as Zoho Books and Zoho’s finance suite. The new Zoho marketplace allows 3rd party integrations as well, like Microsoft Office 365, Microsoft Teams, Google Drive, Zapier, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported.

Zoho is free for up to 3 users. Being part of Zoho’s ecosystem allows Projects to connect to several of Zoho’s own services such as Zoho Books, Zoho CRM, and Zoho’s finance suite. The new Zoho marketplace allows 3rd party integrations as well.

Miro allows hybrid teams to collaborate through text, graphics, video, and more on a visual workspace in real time.

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

Miro has a shared visual workspace for remote project management teams, with interactive displays, video conferencing, and work on mobile devices (Android and iOS). You can choose from a library of readymade templates to decide how your team should visualize each project. Higher level paid plans allow for guest and visitor access so you can collaborate with clients and stakeholders.

At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

Project Online is a cloud-based version of the classic project management software we used to use on our computers running Windows XP.

Why I picked Project Online: This cloud-based version can be used on any device, using a web browser. Therefore, after many years of suffering the effects of compatibility, Mac users can finally access this software. It provides built-in templates and familiar scheduling tools for anyone who has used Microsoft software before.

Microsoft Project is a proven product in the market, with features that can scale as the company grows. Hence, you will find the basic task management features, like a Gantt chart view, and robust functionalities, such as portfolio management and demand planning.

Microsoft Project Standout Features & Integrations

Features include task and time management features, roadmap, coauthoring, multiple task views that support Scrum and Kanban, resource tracking, timesheet and invoicing management.

Integrations include anything from the Microsoft software ecosystem, Power BI, Wrike, Celoxis, WorkOtter, Zoho Projects, Easy Projects, GanttPro, Premier, GamePlan, Replicon TimeBill, Meisterplan, Intellect, Genius Project, RationalPlan, Projectplace, and many more.

Projects Online, much like other Microsoft software solution packages, tends to be on the pricey side of things compared to other apps available on the current market. Therefore, make sure you do your math before making the investment.

MeisterTask is a multi-platform collaboration tool that makes task management more efficient and cooperative.

Why I picked MeisterTask: The tool's Kanban-style project boards enable communication and collaboration throughout projects and allow team members to set deadlines and dependencies. Tasks can be grouped together in various ways, so you can stay in touch with teams and monitor progress on an ongoing basis. Additionally, these tasks also provide space for real-time communication as they can be used to mention other team members.

Another great feature is the personalized dashboard, which provides each team member with an overview of their open tasks, tracked time, and notifications from other team members. Contributors to tasks can collaborate in real-time via comments, mentions, instant notifications, and 'watching.'

MeisterTask Standout Features & Integrations

Features include automations, unlimited projects, recurrent tasks, WIP limits, a searchable task archive, multiple checklists, statistics, and reports.

Integrations include Gmail, Outlook, Slack, MS Teams, Timely, Zendesk, and Trello. It also has an API available for you to build custom integrations and a connection with Zapier for you to access 1000+ additional apps.

If you want MeisterTask to support your entire project cycle, from ideation to completion, explore their MeisterSuite, that includes a mind-mapping tool.

ProjectManager.com is a cloud-based project management software that runs on both Windows and Mac computers with no downloads or complex installation needed.

Why I picked Projectmanager.com: This is a project management solution where you can simply plan projects, assign tasks, track progress, and collaborate with teams easily. Using this tool, you can create project plans, manage tasks, create reports, and manage timesheets, expenses, and workloads. This Gantt chart application also provides a useful feature that lets you easily switch between views—between Gantt chart, task list, and Kanban board views. You can use in the in-app communication features to comment on tasks and assign team members.

Their real-time reports are easy to use—get pre-set reports (project status, timesheets, expenses) in a single click, or set up your own custom reports. You can also use the real-time dashboard to get a glimpse of your current project stats. And you can use all of these features to schedule and report across multiple projects, as well.

Projectmanager.com Standout Features & Integrations

Features include Gantt charts, dashboards, reporting, workflow automation, templates, critical path management, timesheets, and project portfolio management.

Integrations include native connections with GoogleApps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. For all other integrations, you can use Zapier to sync ProjectManager.com with other tools.

Overall, this software has the features to support hybrid methodologies, scale to an enterprise level, and enable you to connect in multiple ways (and devices) to your projects.

Hive is a robust tool for project management, collaboration, and flexible task management. Users can organize projects in a Gantt chart, Kanban board, table, or calendar, and easily switch between each layout. Updates are reflected across all project views so your whole team stays informed on project updates.

Users can design custom workflows and automate routine tasks to streamline processes and communication. Hive also lets you create action templates to pre-plan repeat tasks, so you can layout required steps in advance and assign tasks to the right team members whenever needed.

It’s worth noting that if you’re switching to Hive from another tool, you can import tasks from tools including Asana, Trello, Basecamp, Smartsheet, and a few others. Hive integrates with Google Drive, Salesforce, Jira, Dropbox, Slack, Zoom, OneDrive, Box, and more than a thousand other tools through Zapier.

Hive costs from $12/user/month.

FunctionFox is an online timesheet & project management software that is entirely web-based and compatible with all browsers, so users on both Mac and PC can work together seamlessly.

Why I picked FunctionFox: FunctionFox allows for team collaboration through project scheduling, the allocation of specific tasks through action assignments and to-do lists and facilitates communication through the project blog. With their availability tool, you can monitor your team’s capacity and utilize everyone’s time effectively.

Their service team provides dedicated onboarding in order to get you up and running, and all customer support is unlimited, ongoing, and included in your subscription cost. If you have account-related questions, or would like to review specific features, the customer success team can assist you over the phone, by email, or via scheduled webinars customized to your needs. Their website also includes a help center, and there are detailed help files included within the software itself.

A dedicated account manager is available to assist you with evaluating each FunctionFox platform, including reviewing features, answering questions, and looking at available customization options in order to best fit your business.

FunctionFox Standout Features & Integrations

Features include customized project intake forms, stopwatch timer, retainer tracking, timesheets, estimate tracking, budget tracking, to-do lists, alerts, and comprehensive reports.

Integrations are not supported at this moment.

FunctionFox is easy to use and made easier with the tutorials and support provided. Although its pricing is a bit confusing at first, going to its detailed pricing sheet displays tables with monthly and annual costs that are easy to understand.

ProWorkflow is a project management solution that supports internal workflow and communication needs.

Why I picked ProWorkflow: When you log in to this tool, you immediately see a user-friendly dashboard with a visual summary of your current stats for active, completed, and upcoming work. You can see active projects and tasks, time tracked, quotes and invoices, recent actions, and recent logins at a glance. Other great features include the 'Recent Work' tab and the ability to see who is currently working on what.

This tool also supplies comprehensive messaging features that are integrated with your existing email. Recipients can reply to messages from their email client, and replies are added to the project discussion.

The ProWorkflow mobile app includes core features like time tracking and task management, as well as document management and internal messaging.

ProWorkflow Standout Features & Integrations

Features include task management, time management, templates, invoice manager, quotes manager, timesheets, resource management, and custom reporting tools.

Integrations include tools like Xero, Quickbooks, KashFlow, FreshBooks, MYOB AccountRight, Box Storage, Dropbox, Google Drive, Microsoft OneDrive, and hundreds more through Zapier.

ProWorkflow has great reporting features and free support that will help you set up your tool according to your needs.

Nutcache is a project management tool for organizing projects through color-coded schedules, task organization queues, and data reporting.

Why I picked Nutcache: This software supplies the standard Gantt chart tools, so you can visually track and organize your tasks with drag-drop-and-click editing techniques that are easy to pick up with minimal training. You can also use the software for Agile or Scrum project management, depending on team preferences.

Nutcache offers time logging tools where users can log, track, and invoice time and expenses so you can keep track of the budget throughout the project. The tool also offers features to create, customize, and manage unlimited invoices.

Nutcache Standout Features & Integrations

Features include multiple task views, workload management, task automation, real-time project budgeting, time & invoicing reports, and expense management.

Integrations for Nutcache include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.

Nutcache offers a time-tracking iOS mobile app and is a great tool for teams needing real-time budgeting and professional services automation.

Yanado is a task and project management tool for Gmail that includes items like editorial calendars, marketing activities, and goals.

Why I picked Yanado: The tool has email templates and email tracking, and can automate basic and repetitive tasks to help users manage their sales pipeline and boost sales productivity. You can also use a Kanban board to track your operations and visualize and monitor deadlines, milestones, and dependencies.

Along with these project management capabilities, Yanado also includes lots of useful email and task management features. For example, to-do lists are pretty easy to create, plus you can also create tasks directly from emails. Another great feature is the shared inboxes, which allow you to share and assign emails and then manage them like tasks from your inbox.

Yanado Standout Features & Integrations

Features include task and list templates, collaboration tools such as mentions and shared tasks, team management, custom automated workflows, and reports that you can run by members or teams.

Integrations include a native one with Slack and an integration with Zapier, so you can connect Yanado to over 2000 additional apps. You can also use its REST API to build custom integrations with your current tech stack.

Yanado is a great tool to have if you use Gmail-based accounts and want to have all your communication in the same space.