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With so many different team project management software available, figuring out which is right for you is tough. You know you want to plan, manage, and control your team's projects better but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences using dozens of different PM tools with a variety of teams and projects, with my picks of the best team project management tools.

What Are Team Project Management Tools?

Team project management tools are software that assist teams in organizing, managing, and executing projects. They provide functionalities for task assignment, progress tracking, scheduling, resource management, and team communication, all centralized in one platform. These tools are essential for coordinating team activities and ensuring efficient project execution.

The benefits of using team project management tools include enhanced collaboration among team members, improved organization of tasks and resources, and increased productivity through streamlined processes. They provide clear accountability by assigning specific tasks, allow for real-time tracking of project progress, and support data-driven decision-making. These tools are adaptable to various project sizes and complexities, ultimately leading to better project outcomes and team efficiency.

Overviews Of The Best Team Project Management Tools

Here’s a brief description of each of the tools on my list showing what it does best, plus screenshots to showcase some of the features.

Best team project management tool for Gantt charts

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually, min 3 seats)
Visit Website
Rating: 4.7/5

monday.com is a super user-friendly team project management tool with features for marketing campaigns, CRM and sales, HR and recruitment, workflow automation, calendars and timelines, (including Gantt charts), and a ton of third-party integrations. Their Gantt charts (all their timelines and charts, actually) are so easy to use that non-tech members of your team can figure it out—drag and drop organization, minimal menuing for basic functions, and colorful UI.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

Pros and cons

Pros:

  • Excellent collaborative features
  • Simple organization by dragging and dropping tasks
  • Very easy to invite others, share timelines, and assign tasks

Cons:

  • Best features locked to Standard or Pro versions
  • Automations are not fully customizable
  • No bottleneck identification or assistance

Best team project management tool for marketing teams

  • Freemium version available
  • From $9.80/user/month min. 2 seats
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Rating: 4.2/5

Wrike is a powerful and customizable team project management tool that is best for teams with between five and an unlimited number of members. Wrike includes tools to configure custom workflows, dashboards, reports, and request forms, as well as collaboration tools such as real-time updates, mentions, and live editing capabilities.

Wrike enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views so each team member can choose the way of working that suits them best. Wrike also features powerful automation with custom request forms that auto-assign tasks, push notifications, and deadline tracking.

Wrike has an easy-to-use interface with navigation between distinct spaces, folders, and tasks. The tool also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community. Users also have access to a variety of templates for common organizational processes.

Wrike includes over 400 pre-built native integrations, including integrations with the most popular file management software from Microsoft, Slack, Google Drive, and Dropbox.

Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

Pros and cons

Pros:

  • Variety of project views meet different user needs
  • Holistic, comprehensive task modeling
  • Ease of use and setup

Cons:

  • The commenting system needs to be more prominent
  • Best features limited to Business plan

Best enterprise team project management tool

  • Freemium plan available
  • From $7/user/month
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Rating: 4.7/5

Clickup is a PM team management tool with modules for tasks, documents, and goals on either browser or mobile apps. Clickup is great for enterprise for two reasons.

One, their enterprise-oriented feature set, including streamlined workflows, goal and OKR setting, and workload visibility. Two, they have two plans, free and unlimited, the second of which has an excellent pricing scheme that won’t gouge you just because you need enterprise-level support.

ClickUp costs from $5/user/month and offers a free version with limited features.

Pros and cons

Pros:

  • Impressive organization: create folders, sub-groups, and sub-tasks
  • Huge number of customization options
  • Easy to switch between unrelated project plans

Cons:

  • More third-party integrations would be welcome
  • Tricky to email with attachments, files sometimes unopenable
  • Steep learning curve due to the number of features

Best for agencies and professional services teams

  • Free trial available
  • $10/user/month
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Rating: 4.4/5

Bonsai is a comprehensive business and project management platform designed to consolidate team, project, and client management into a single system, making it ideal for agencies and professional services looking for an integrated solution.

The software includes features that allow users to organize and track the progress of their projects, like assigning tasks to team members, setting deadlines, and monitoring budgets. Furthermore, Bonsai's time tracking capability allows for the recording of time spent on various tasks, which is useful for client billing and monitoring time utilization rates.

Since Bonsai offers a centralized place for project management, teams across different departments can gain full visibility into aspects relevant to them, whether it's viewing the original agreement, monitoring payment statuses, creating and managing invoices, tracking task statuses, or keeping clients in the loop through the client portal.

Bonsai integrates with various tools like Slack, Trello, QuickBooks Online, Zapier, Gmail, Google Sheets, Xero, HubSpot, Google Calendar, Calendly, ClickUp, Google Drive, and more.

Pricing starts from $10/user/month with a free trial available.

Pros and cons

Pros:

  • Task and budget tracking features
  • Centralized CRM management
  • Customizable templates for proposals and contracts

Cons:

  • Limited report customization options
  • May not be best for scalability

Best with team collaboration features

  • 10-day free trial + free plan available
  • From $4/user/month (min 6 users, billed annually)
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Rating: 4.2/5

Zoho Projects is a cloud-based project management software that helps users plan and track their projects and collaborate virtually with other colleagues. To plan out projects, users can create and assign tasks and add deadlines and dependencies. Users can also create project templates for quicker future planning, and automate repeated tasks using the software. Gantt charts, issue management, reminders, and sprints help keep everything organized and accounted for.

The software's team collaboration module has tools and features that facilitate remote and hybrid teamwork. An interactive feed provides team members with quick updates across all active projects. Users can post comments, upload attachments, and tag other members of a project to stay up-to-date and aligned. Mentions allow users to specify individuals, roles, or teams in their status updates, chats, comments, or forum posts. These various communication streams keep conversations organized and segmented.

Time tracking and reporting are also available in the platform. Timesheets help all team members keep track of the billable and non-billable hours they've contributed to various tasks and projects. The reporting dashboard helps users keep an eye on project performance, team productivity, and resource utilization.

The software is free for teams of up to three users. Paid plans start at $5/user/month, while an enterprise account goes for $10/user/month. Both Premium and Enterprise plans include a free 10-day trial.

Pros and cons

Pros:

  • Layouts, views, and templates can all be customized
  • Pre-built and custom reports are available
  • Team collaboration tools support virtual teamwork

Cons:

  • Multiple communication streams could cause information to go unseen
  • Templates must be built, no pre-made ones are available

Best collaborative whiteboard for remote teams

  • Free plan available
  • From $8/user/month (billed annually)
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Rating: 4.8/5

Miro is a collaborative online whiteboard utilized by remote teams, offering over 1,000 templates for a variety of planning and design tasks. It's widely adopted by leading global companies, demonstrating its effectiveness in project management within hybrid work environments.

Miro's platform allows for diverse idea expression, including the import and adaptation of existing charts, and the use of an infinite canvas for unrestricted brainstorming. Quick diagram tools and flexible expression options also enable teams to communicate complex ideas easily.

Real-time collaboration is additionally bolstered by features like voting, stickies, and comments, alongside the TalkTrack feature for asynchronous video explanations of process maps. Overall, Miro's comprehensive approach to visual collaboration supports teams in navigating project management challenges efficiently.

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Monday.com, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, Confluence, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

Pros and cons

Pros:

  • Built-in communication features for streamlined collaboration
  • Intuitive and easy setup
  • Free forever plan available

Cons:

  • Free version does not allow high-quality export to pdf
  • Zooming can be jumpy on larger projects
  • Visitor/guest accounts locked to paid plans only

Best for managing your projects, resources, and finances in one

  • Free demo available
  • From $29/user/month
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Rating: 4.7/5

Forecast is a team project management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of agencies, consulting companies, SMBs, and enterprises.

PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow every team member to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of work: fixed price, time and material, or retainer.

Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast costs from $29/user/month with a minimum of 10 users and offers a 14-day free trial.

Pros and cons

Pros:

  • Automated cost and budget estimations
  • Excellent iOS and Android apps
  • AI powered auto-scheduling and time entry suggestions
  • Projects, resources and financials connected in one platform

Cons:

  • Minimum of 10 seats
  • No asset management
  • No browser extension for time tracking

Best for remote teams

  • 15-day free trial + free version available
  • From $5.9/user/month (billed annually)
Visit Website
Rating: 4.6/5

Paymo is a team project management software with features for planning and scheduling, communication and messaging, resource allocation, timesheets and time tracking, and feedback reports. Remote teams will particularly benefit from their global Meta Kanban Board for joint task planning as well as transparent performance reporting using customizable and comprehensive metrics. Paymo also has a reliable app for iOS and Android smart devices.

Paymo costs from $9.95/user/month and offers a 15-day free trial.

Pros and cons

Pros:

  • Easy to share content with external stakeholders
  • Organizes jobs intuitively and can easily archive jobs
  • Time tracking easily runs in the background with little interference

Cons:

  • Budgets from projects to tasks can be difficult to calculate
  • Project table layout categories challenging to edit
  • Large learning curve compared to others

Best free team management tool plan

  • 30-day free trial
  • From $10/user/month (billed annually)
Visit Website
Rating: 4.4/5

Teamwork is a team project management tool used by the likes of Disney, Netflix, PayPal, and Spotify. Teams can create tasks and projects, upload files, and add comments to collaborate easily and remotely. Managers will benefit from their workload capacity features to help organize and schedule the team’s day, week, and month in advance. Their free plan is quite generous and offers space for 5 users and 2 projects; plus, it comes with 100MB storage.

Teamwork costs from $10/user/month and offers a free version for up to 5 users.

Pros and cons

Pros:

  • Easily track comments and feedback from clients
  • Easy and comprehensive report building
  • Excellent time tracking features

Cons:

  • Can be difficult to move/adjust milestones
  • Doesn’t sync with QuickBooks
  • Billing and invoicing limited to paid plans

Best team project management tool for time tracking

  • 30-day free trial
  • From $13/user/month (billed annually)
Visit Website
Rating: 4.4/5

ProjectManager is a management and teamwork tool with an approach to workflow that blends both Agile and Waterfall frameworks for high flexibility. Users can choose what style of working they like best, be it Gantt charts, task lists, Kanban boards, or a hybrid system. They have a particularly robust time tracking system that updates in real time and offers a multitude of tags, groups, and labels by which to sort each entry with hyper specific detail.

ProjectManager costs from $15/user/month and offers a 30-day free trial.

Pros and cons

Pros:

  • Fits well into an Agile framework
  • Easy to use project scheduling
  • Good for costing and construction work monitoring

Cons:

  • Most reports require a manual clean-up
  • No way to sort Agile Boards by project, only by task
  • No way to track and update partially complete tasks

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The Best Team Project Management Tools Comparison Chart

Here is a table where you can compare the tools we just covered in the overviews.

Tools Price
monday.com From $8/user/month (billed annually, min 3 seats)
Wrike From $9.80/user/month min. 2 seats
ClickUp From $7/user/month
Bonsai Agency Software $10/user/month
Zoho Projects From $4/user/month (min 6 users, billed annually)
Miro From $8/user/month (billed annually)
Forecast From $29/user/month
Paymo From $5.9/user/month (billed annually)
Teamwork.com From $10/user/month (billed annually)
ProjectManager.com From $13/user/month (billed annually)
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Team Project Management Tools

Here are a few more that didn’t make the top list but are worth your consideration:

  1. Basecamp

    Best for its message boards with centralized conversation threads

  2. Ravetree

    Best for professional services providers

  3. CROOW

    Best team project management tools with time tracking

  4. MeisterTask

    Best for Kanban boards

  5. Smartsheet

    Best for portfolio management

  6. Celoxis

    Best software with a free client portal for external stakeholder collaboration

  7. Hive

    Best for agencies

  8. Kantata

    Best team tool for managing professional services

  9. Hub Planner

    Best for team scheduling, capacity planning, & requesting work

  10. Plaky

    Best for visual task management

  11. Trello

    Best task management cards

  12. Workzone

    Best for marketing work management

  13. Sciforma

    Best project tasks scoring system

  14. Scoro

    Best invoicing system

  15. ProWorkflow

    Best client/stakeholder/guest portal

  16. Airtable

    Best for software development teams

  17. EasyProjects

    Best to track time remotely

  18. Asana

    Best visual messaging

  19. KeyedIn

    Best for a high number of projects

How I Picked The Best Team Project Management Tools

I picked a wide range of project management solutions that are popular in the market. Then I weighed them against each other based on their collaboration features and other factors that make a platform great for team collaboration. Finally, I developed a set of criteria for my analysis. Below are the criteria I used to evaluate the tools covered in this list:

User Interface (UI)

Team project management requires a UX that updates in real-time, is customizable based on user needs, and streamlines communication processes. Team members should be able to spot and use collaboration features easily, even for complex projects. Features like drag-and-drop interface, unlimited users, custom fields, and interactive board view are a plus.

Usability

Project teams need to be up and running fast, so the PM tool should be incredibly user-friendly with a help desk team that is ready to assist at all times. Does the tool also have tutorials, webinars, whitepapers, a community forum, and other self-help features?

Integrations

Teamwork rarely relies on a sole tool so the PM software in question should integrate easily with other popular project management apps and tools, like Slack, Dropbox, Google Drive, Microsoft Excel, Microsoft Project, Jira, Asana, and more.

Pricing

How appropriate is the price for the features, capabilities, and use case? Are there multiple pricing tiers for easy scalability as your team grows? Does the price come with a version for all platforms: iOS, Mac, Android, PC, and all common internet browsers?

What key features are in team project management tools?

Here is a list of project management features you should look out for when selecting a tool for your team.

  1. Workflow automation – Automate common and repeating tasks and processes.
  2. Task lists with dependencies – Easily gauge what order tasks need to happen to prevent bottle-necking.
  3. Project planning templates – A variety of project templates made available to quick-start new projects. Project templates can go from simple to-do lists to complex projects that require multi-step approvals.
  4. Workspace customization – Effective work management requires a space that you can understand and navigate through. Customization options, like seeing your information on a calendar view instead of a timeline, custom fields, and even brand personalization options can help with this.
  5. Unlimited projects – Access to unlimited projects allows you to focus on the work to be done and removing the need to keep an eye on plan limitations.
  6. Time management – Track time and access team timesheets right in the app. Time tracking provides the insight needed for resource management and can directly feed invoicing software or financial modules within the PM tool.
  7. Agile functionality – Supports agile work for fast iteration and improvement. This can include Kanban boards, support for scrum, epics, and stories. Having agile functionality is particularly important for software development teams.

What are collaborative workspaces?

Collaborative workspaces are places where you can bring people together to do a job.

Services like Google Workspace, Microsoft 365, and platforms like Trello, Asana, or Notion allow team members to work on documents, spreadsheets, and presentations together in real time. Meanwhile, tools like Miro and ClickUp offer whiteboards where teams can co-create.

This not only enhances productivity but also ensures that everyone is on the same page and can provide input regardless of their location. Encourage your team to use these features for brainstorming sessions, project planning, and document review.

Still looking for a tool?

You’ve read through this list and maybe you’ve found good team collaboration software for your projects (hooray!). If you’re still hunting, I’ve covered some similar types of use cases and tools in these other articles:

  1. Start with our list of the best overall project management tools
  2. Overall best project management software
  3. The best project management software for startups
  4. The best project management software for small businesses
  5. The best software for creative agencies
team project management tools logos list

What's Next?


Uniting remote teams is a great idea because it helps the team work better together and feel like they're part of the same group. This is important in today's world where many people work from different places, and it makes the team more successful in their projects. Learn how collaboration fuels digital projects and why it matters for startups, small businesses, and large enterprises alike.

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Ben Aston
By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. I'm a Certified Scrum Master, PRINCE2 Practitioner and productivity nut!