Below you’ll find an overview of each of the 10 best team project management tools, with screenshots, feature overviews, and pricing.
Team project management is all about collaboration and communication. However, this can be challenging to achieve in an increasingly remote or mixed work environment. Team project management software can ease pain points by providing a unified work environment.
In this article, I’ll compare some of the best team project management tools and create a trustworthy list of apps designed to foster teamwork, meet due dates, and knock out tough tasks.
I’ll also dive into what makes each PM tool special so that you can match them up to your unique needs and find something that compliments your team’s workflow.
Team Project Management Tools Comparison Criteria
Here’s a summary of my evaluation criteria:
- User Interface (UI): Team project management requires a UX that updates in real-time, is customizable based on user needs, and streamlines communication processes. Team members should be able to spot and utilize collaboration features easily, even for complex projects. Features like drag-and-drop interface, custom fields, and interactive board view are a plus.
- Usability: Project teams need to be up and running fast, so the PM tool should be incredibly user-friendly with a help desk team that is ready to assist at all times. Does the tool also have tutorials, webinars, whitepapers, a community forum, and other self-help features?
- Integrations: Teamwork rarely relies on a sole tool so the PM software in question should integrate easily with other popular programs, like Slack, Dropbox, Google Drive, Microsoft Excel, Microsoft Project, Jira, Asana, and more.
- Value for $: How appropriate is the price for the features, capabilities, and use case? Are there multiple pricing tiers for easy scalability as your team grows? Does the price come with a version for all platforms: iOS, Mac, Android, PC, and all common internet browsers?
Team Project Management Tools Key Features
- Workflow automation – automate common and repeating tasks and processes
- Task lists with dependencies – easily gauge what order tasks need to happen to prevent bottle-necking
- Project planning templates – variety of project templates made available to quick-start new projects
- Workspace customization – your team’s work is supported by the flexibility to make each dashboard and flow most useful to your needs
- Unlimited projects – supporting all of your projects without needing to cull them because of plan limitations
- Time management – track time and access team timesheets right in the app
- Agile functionality – supports agile work for fast iteration and improvement
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monday.com is a super user-friendly team project management tool with features for marketing campaigns, CRM and sales, HR and recruitment, workflow automation, calendars and timelines, (including Gantt charts), and a ton of third-party integrations. Their Gantt charts (all their timelines and charts, actually) are so easy to use that non-tech members of your team can figure it out—drag and drop organization, minimal menuing for basic functions, and colorful UI.
monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.
- Excellent collaborative features
- Simple organization by dragging and dropping tasks
- Very easy to invite others, share timelines, and assign tasks
- Best features locked to Standard or Pro versions
- Automations are not fully customizable
- No bottleneck identification or assistance
Wrike is a powerful and customizable team project management tool that is best for teams with between five and an unlimited number of members. Wrike includes tools to configure custom workflows, dashboards, reports, and request forms, as well as collaboration tools such as real-time updates, mentions, and live editing capabilities.
Wrike enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views so each team member can choose the way of working that suits them best. Wrike also features powerful automation with custom request forms that auto-assign tasks, push notifications, and deadline tracking.
Wrike has an easy-to-use interface with navigation between distinct spaces, folders, and tasks. The tool also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community. Users also have access to a variety of templates for common organizational processes.
Wrike includes over 400 pre-built native integrations, including integrations with the most popular file management software from Microsoft, Slack, Google Drive, and Dropbox.
Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.
- Variety of project views meet different user needs
- Holistic, comprehensive task modeling
- Ease of use and setup
- The commenting system needs to be more prominent
- Best features limited to Business plan
Forecast is a team project management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of agencies, consulting companies, SMBs, and enterprises.
PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow every team member to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of work: fixed price, time and material, or retainer.
Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.
Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.
Forecast costs from $29/user/month with a minimum of 10 users and offers a 14-day free trial.
- Automated cost and budget estimations
- Excellent iOS and Android apps
- AI powered auto-scheduling and time entry suggestions
- Projects, resources and financials connected in one platform
- Minimum of 10 seats
- No asset management
- No browser extension for time tracking
Paymo is a team project management software with features for planning and scheduling, communication and messaging, resource allocation, timesheets and time tracking, and feedback reports. Remote teams will particularly benefit from their global Meta Kanban Board for joint task planning as well as transparent performance reporting using customizable and comprehensive metrics. Paymo also has a reliable app for iOS and Android smart devices.
Paymo costs from $9.95/user/month and offers a 15-day free trial.
- Easy to share content with external stakeholders
- Organizes jobs intuitively and can easily archive jobs
- Time tracking easily runs in the background with little interference
- Budgets from projects to tasks can be difficult to calculate
- Project table layout categories challenging to edit
- Large learning curve compared to others
Meistertask is a user-friendly, feature-rich team PM tool that was named an Editor’s Choice in the Apple App store and maintains a high 4.7/5 score on Google Play. They have task relationship charting, action automation, checklists and recurring tasks, time tracking, and custom fields for data entry. Their Kanban board is straightforward to set up and very easy to maintain with easy drag-and-drop cards and simple point-and-click commands.
MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.
- Access to unlimited project boards
- Very easy to manage several projects at the same time
- Intuitive and user-friendly UI
- After loading a file into a task it cannot be downloaded immediately
- File attachments limited to 200 MB per file
- Timeline and custom fields are restricted to Business accounts
ProjectManager is a management and teamwork tool with an approach to workflow that blends both Agile and Waterfall frameworks for high flexibility. Users can choose what style of working they like best, be it Gantt charts, task lists, Kanban boards, or a hybrid system. They have a particularly robust time tracking system that updates in real time and offers a multitude of tags, groups, and labels by which to sort each entry with hyper specific detail.
ProjectManager costs from $15/user/month and offers a 30-day free trial.
- Fits well into an Agile framework
- Easy to use project scheduling
- Good for costing and construction work monitoring
- Most reports require a manual clean-up
- No way to sort Agile Boards by project, only by task
- No way to track and update partially complete tasks
Hive is a collaborative team project management tool with modules for project management, operations, education, and startups. They offer a flexible approach to task management using Kanban boards, Gantt charts, or tables. Hive also boasts an in-app proofing and approvals system. Agencies can lean on their tailored approach to client retention using campaign planning software, robust satisfaction and performance metrics, and proposal planning.
Hive costs from $12/user/month and offers a 14-day free trial.
- Add external users without paying for a seat
- Task owners can turn sub-tasks into separate projects
- Infinite sub-tasks available
- Have to delete all sub-actions manually after deleting a phase
- Comments could be made more prominent
- Mobile app notifications are unreliable
CROOW is an innovative project management platform designed to unify business leaders, project managers, and creatives. CROOW is a versatile end-to-end platform that accommodates all of your project management needs and business growth ambitions. The platform is powered by advanced collaboration for teams and clients. Collaborate from concept to delivery in a functional environment made to organize, manage and communicate around all aspects of a project that creates a truly centralized platform for generating superior deliverables.
CROOW is an engaging, user-friendly platform that features powerful project and business management functionality, including: asset creation & management; automated processes & notifications; forecasting & reporting; Kanban & Gannt views; team & workload scheduling; and team management.
Create an unlimited free account to try out the basic features of the tool. Simplified onboarding and quick setup results in an easy and free platform built for managing projects, teams and clients.
CROOW is free to use. Paid plans with additional features cost from $19/month.
- Minimal set up time to get registered, build and invite your team
- Flexible sharing options that allow you to bring your clients directly into the process
- Robust reporting dashboards for real-time BI
- CROOW Teams enable roles, departments, and permissions
- Free plan allows for unlimited team creation
- Depending on workspace or project size some page load speeds can be longer than industry or best practice standards
- Limited online support (human) but offers a number of educational resources
- Access to full business performance reporting requires paid plan
Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.
One of Miro’s many functionalities is as a project management tool with a focus on interactive, visual work boards. Project management is seamless with built-in video conferencing, Agile workflows, ideation and brainstorming templates, and wireframing tools. Paid plans allow guest and visitor access so you can collaborate with clients and stakeholders.
At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).
Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.
Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).
- Built-in communication features for streamlined collaboration
- Intuitive and easy setup
- Free forever plan available
- Free version does not allow high-quality export to pdf
- Zooming can be jumpy on larger projects
- Visitor/guest accounts locked to paid plans only
Clickup is a PM team management tool with modules for tasks, documents, and goals on either browser or mobile apps. Clickup is great for enterprise for two reasons.
One, their enterprise-oriented feature set, including streamlined workflows, goal and OKR setting, and workload visibility. Two, they have two plans, free and unlimited, the second of which has an excellent pricing scheme that won’t gouge you just because you need enterprise-level support.
ClickUp costs from $5/user/month and offers a free version with limited features.
- Impressive organization: create folders, sub-groups, and sub-tasks
- Huge number of customization options
- Easy to switch between unrelated project plans
- More third-party integrations would be welcome
- Tricky to email with attachments, files sometimes unopenable
- Steep learning curve due to the number of features
Need expert help selecting the right Project Management Software?
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Other Team Project Management Tools
Here’s a few more that didn’t make the top list, and a bit about what they do:
- Basecamp – Best remote resource management
- Scoro – Best invoicing system
- Zoho Projects – Best for CRM
- Asana – Best visual messaging
- Trello – Best task management cards
- Airtable – Best for software development teams
- Keyedin – Best for a high number of projects
- Workzone – Best for marketing work management
- Proworkflow – Best client/stakeholder/guest portal
- EasyProjects – Best to track time remotely
- Sciforma – Best project tasks scoring system
Still looking for a tool?
You’ve read through this list and maybe you’ve found good team collaboration software for your projects (hooray!). If you’re still hunting, I’ve covered some similar types of use cases and tools in these other articles:
- Start with our list of the best overall project management tools
- Overall best project management software
- The best project management software for startups
- The best project management software for small businesses
- The best software for creative agencies
Which Project Management Tools Do You Use?
Have you tried any of these team project management systems? What project management app do you use for team collaboration? Is there a collaboration-focused project management solution that you would add to this list if you could? What do you think is the best project management software for small teams? Let us know in the comments!
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