10 Best Team Project Management Tools For 2023

Wrike is a powerful and customizable team project management tool that is best for teams with between five and an unlimited number of members. Wrike includes tools to configure custom workflows, dashboards, reports, and request forms, as well as collaboration tools such as real-time updates, mentions, and live editing capabilities.

Wrike enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views so each team member can choose the way of working that suits them best. Wrike also features powerful automation with custom request forms that auto-assign tasks, push notifications, and deadline tracking.

Wrike has an easy-to-use interface with navigation between distinct spaces, folders, and tasks. The tool also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community. Users also have access to a variety of templates for common organizational processes.

Wrike includes over 400 pre-built native integrations, including integrations with the most popular file management software from Microsoft, Slack, Google Drive, and Dropbox.

Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

monday.com is a super user-friendly team project management tool with features for marketing campaigns, CRM and sales, HR and recruitment, workflow automation, calendars and timelines, (including Gantt charts), and a ton of third-party integrations. Their Gantt charts (all their timelines and charts, actually) are so easy to use that non-tech members of your team can figure it out—drag and drop organization, minimal menuing for basic functions, and colorful UI.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

Clickup is a PM team management tool with modules for tasks, documents, and goals on either browser or mobile apps. Clickup is great for enterprise for two reasons.

One, their enterprise-oriented feature set, including streamlined workflows, goal and OKR setting, and workload visibility. Two, they have two plans, free and unlimited, the second of which has an excellent pricing scheme that won’t gouge you just because you need enterprise-level support.

ClickUp costs from $5/user/month and offers a free version with limited features.

Basecamp is an all-in-one project management tool that helps teams communicate, collaborate, and organize projects. The software provides a centralized team platform to share files, messages, events, and to-do lists.

Basecamp offers an intuitive task management feature where you can set deadlines, add notes and files, and clarify what contribution is required from each team member. The message board lets you create project-specific discussions, send private messages to colleagues, and use the ‘campfire’ chat to hold quick on-the-spot conversations. People can attach files, include mentions, and even forward messages to external email addresses.

Basecamp's automated check-ins allow you to automatically poll your team, reducing the need for constant check-ins and reports. As your team replies, you can track their answers in dedicated threads. If your clients are actively involved in the project, Basecamp lets you create a separate to-do list for them. Clients can view updates, comment on the work, and keep track of the project's progress, making them feel included in the process.

Zoho Projects is a cloud-based project management software that helps users plan and track their projects and collaborate virtually with other colleagues. To plan out projects, users can create and assign tasks and add deadlines and dependencies. Users can also create project templates for quicker future planning, and automate repeated tasks using the software. Gantt charts, issue management, reminders, and sprints help keep everything organized and accounted for.

The software's team collaboration module has tools and features that facilitate remote and hybrid teamwork. An interactive feed provides team members with quick updates across all active projects. Users can post comments, upload attachments, and tag other members of a project to stay up-to-date and aligned. Mentions allow users to specify individuals, roles, or teams in their status updates, chats, comments, or forum posts. These various communication streams keep conversations organized and segmented.

Time tracking and reporting are also available in the platform. Timesheets help all team members keep track of the billable and non-billable hours they've contributed to various tasks and projects. The reporting dashboard helps users keep an eye on project performance, team productivity, and resource utilization.

The software is free for teams of up to three users. Paid plans start at $5/user/month, while an enterprise account goes for $10/user/month. Both Premium and Enterprise plans include a free 10-day trial.

Hub Planner is a resource management tool that helps organizations schedule and allocate personnel, track time, and manage project workflows. Hub Planner offers a range of features to support effective team project management. With the ability to allocate team members to specific projects and tasks, managers can ensure that resources are being used efficiently and that workloads are balanced across the team. The software also enables managers to set and track project timelines, milestones, and budgets, providing a clear view of project progress and enabling early identification of potential issues. With built-in time tracking and reporting tools, team members can easily log their hours and managers can quickly generate reports to monitor progress against project goals. Additionally, the software offers collaboration tools to facilitate communication and feedback between team members, helping to ensure that everyone is aligned and working towards a common goal.

Hub Planner costs from $7/resource/month (billed annually) and offers a 30-day free trial.

Ravetree is an all-in-one work management software that provides tools for managing multiple projects, tasks, timelines, workflows, resources, and clients all in a single platform.

The software's Kanban board has a clean user interface with drag-and-drop functionality, allowing team members to easily move work items as tasks are completed and projects progress. Team members can be added into different groups to work on shared initiatives, where they'll have their own custom board view and sprint planning tools. Users can draw up reports based on team's productivity metrics and output.

Ravetree can be a good choice for agencies and service providers because of its client-facing features. The software has a built-in CRM to manage lead and customer contact data, email outreach, and sales pipelines. Additionally, client portals can be created to keep customers up-to-date on the status of projects. Team members can send out client communications through the system, helping to reduce app-switching.

Expenses and billing can also be handled with the software, including drafting quotes and invoicing. Request forms can be configures for handling client or internal requests. Resource management tools including time off requests and forecasting are also available.

Ravetree pricing starts from $29/user/month, with a 7-day free trial available.

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

One of Miro’s many functionalities is as a project management tool with a focus on interactive, visual work boards. Project management is seamless with built-in video conferencing, Agile workflows, ideation and brainstorming templates, and wireframing tools. Paid plans allow guest and visitor access so you can collaborate with clients and stakeholders.

At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

Forecast is a team project management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of agencies, consulting companies, SMBs, and enterprises.

PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow every team member to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of work: fixed price, time and material, or retainer.

Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast costs from $29/user/month with a minimum of 10 users and offers a 14-day free trial.

Paymo is a team project management software with features for planning and scheduling, communication and messaging, resource allocation, timesheets and time tracking, and feedback reports. Remote teams will particularly benefit from their global Meta Kanban Board for joint task planning as well as transparent performance reporting using customizable and comprehensive metrics. Paymo also has a reliable app for iOS and Android smart devices.

Paymo costs from $9.95/user/month and offers a 15-day free trial.