27 Best Team Project Management Tools Reviewed For 2024
10 Best Team Project Management Tools List
Here's my pick of the 10 best software from the 30 tools reviewed.
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With so many different team project management software available, figuring out which is right for you is tough. You know you want to plan, manage, and control your team's projects better but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences using dozens of different PM tools with a variety of teams and projects, with my picks of the best team project management tools.
What Are Team Project Management Tools?
Team project management tools are software that assist teams in organizing, managing, and executing projects. They provide functionalities for task assignment, progress tracking, scheduling, resource management, and team communication, all centralized in one platform. These tools are essential for coordinating team activities and ensuring efficient project execution.
The benefits of using team project management tools include enhanced collaboration among team members, improved organization of tasks and resources, and increased productivity through streamlined processes. They provide clear accountability by assigning specific tasks, allow for real-time tracking of project progress, and support data-driven decision-making. These tools are adaptable to various project sizes and complexities, ultimately leading to better project outcomes and team efficiency.
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Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
Hub Planner
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
Miro
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8
Overviews Of The Best Team Project Management Tools
Here’s a brief description of each of the tools on my list showing what it does best, plus screenshots to showcase some of the features.
Shortcut is a project management tool designed to help software teams organize their work, collaborate effectively, and manage projects using agile methodologies. It offers a flexible platform that works for both small and large teams, providing tools like Kanban boards, epics, and roadmaps.
You can organize users into cross-functional teams, ensuring that everyone has clear ownership of stories, epics, and sprints. This structure allows teams to work independently while staying connected to the bigger picture. Shortcut also lets you plan and assign iterations (sprints) to teams and track their progress using visual reporting tools, like burndown charts and cumulative flow diagrams.
You can also customize workflows to match how your teams work, ensuring that every step, from creation to completion, is visible and manageable. This flexibility helps teams use agile methodologies like Scrum or Kanban and switch between them as needed. Additionally, epics allow teams to manage larger initiatives by grouping smaller tasks together.
Integrations include Slack, GitHub, GitLab, Figma, Codestream, Bitbucket, Notion, Loom, Dailybot, Plecto, LinearB, Lambda Test, Testlodge, Google Calendar, Sentry, FireHydrant, and Vanta.
Pros and cons
Pros:
- Supports real-time collaboration
- Provides clear visualization of project progress
- Automates and manages workflows
Cons:
- Advanced custom fields are limited to higher-tier plans
- Can't track time without integrations
monday.com is a super user-friendly team project management tool with features for marketing campaigns, CRM and sales, HR and recruitment, workflow automation, calendars and timelines, (including Gantt charts), and a ton of third-party integrations. Their Gantt charts (all their timelines and charts, actually) are so easy to use that non-tech members of your team can figure it out—drag and drop organization, minimal menuing for basic functions, and colorful UI.
monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.
Pros and cons
Pros:
- Excellent collaborative features
- Simple organization by dragging and dropping tasks
- Very easy to invite others, share timelines, and assign tasks
Cons:
- Best features locked to Standard or Pro versions
- Automations are not fully customizable
- No bottleneck identification or assistance
Wrike is a powerful and customizable team project management tool that is best for teams with between five and an unlimited number of members. Wrike includes tools to configure custom workflows, dashboards, reports, and request forms, as well as collaboration tools such as real-time updates, mentions, and live editing capabilities.
Wrike enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views so each team member can choose the way of working that suits them best. Wrike also features powerful automation with custom request forms that auto-assign tasks, push notifications, and deadline tracking.
Wrike has an easy-to-use interface with navigation between distinct spaces, folders, and tasks. The tool also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community. Users also have access to a variety of templates for common organizational processes.
Wrike includes over 400 pre-built native integrations, including integrations with the most popular file management software from Microsoft, Slack, Google Drive, and Dropbox.
Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.
Pros and cons
Pros:
- Variety of project views meet different user needs
- Holistic, comprehensive task modeling
- Ease of use and setup
Cons:
- The commenting system needs to be more prominent
- Best features limited to Business plan
Clickup is a PM team management tool with modules for tasks, documents, and goals on either browser or mobile apps. Clickup is great for enterprise for two reasons.
One, their enterprise-oriented feature set, including streamlined workflows, goal and OKR setting, and workload visibility. Two, they have two plans, free and unlimited, the second of which has an excellent pricing scheme that won’t gouge you just because you need enterprise-level support.
ClickUp costs from $5/user/month and offers a free version with limited features.
Pros and cons
Pros:
- Impressive organization: create folders, sub-groups, and sub-tasks
- Huge number of customization options
- Easy to switch between unrelated project plans
Cons:
- More third-party integrations would be welcome
- Tricky to email with attachments, files sometimes unopenable
- Steep learning curve due to the number of features
Best for integrated team, project, and client management
Bonsai is a comprehensive business and project management platform designed to consolidate team, project, and client management into a single system, making it ideal for agencies and professional services looking for an integrated solution.
The software includes features that allow users to organize and track the progress of their projects, like assigning tasks to team members, setting deadlines, and monitoring budgets. Furthermore, Bonsai's time tracking capability allows for the recording of time spent on various tasks, which is useful for client billing and monitoring time utilization rates.
Since Bonsai offers a centralized place for project management, teams across different departments can gain full visibility into aspects relevant to them, whether it's viewing the original agreement, monitoring payment statuses, creating and managing invoices, tracking task statuses, or keeping clients in the loop through the client portal.
Bonsai integrates with various tools like Slack, Trello, QuickBooks Online, Zapier, Gmail, Google Sheets, Xero, HubSpot, Google Calendar, Calendly, ClickUp, Google Drive, and more.
Pricing starts from $10/user/month with a free trial available.
Pros and cons
Pros:
- Task and budget tracking features
- Centralized CRM management
- Customizable templates for proposals and contracts
Cons:
- Limited report customization options
- May not be best for scalability
Zoho Projects is a cloud-based project management software that helps users plan and track their projects and collaborate virtually with other colleagues. To plan out projects, users can create and assign tasks and add deadlines and dependencies. Users can also create project templates for quicker future planning, and automate repeated tasks using the software. Gantt charts, issue management, reminders, and sprints help keep everything organized and accounted for.
The software's team collaboration module has tools and features that facilitate remote and hybrid teamwork. An interactive feed provides team members with quick updates across all active projects. Users can post comments, upload attachments, and tag other members of a project to stay up-to-date and aligned. Mentions allow users to specify individuals, roles, or teams in their status updates, chats, comments, or forum posts. These various communication streams keep conversations organized and segmented.
Time tracking and reporting are also available in the platform. Timesheets help all team members keep track of the billable and non-billable hours they've contributed to various tasks and projects. The reporting dashboard helps users keep an eye on project performance, team productivity, and resource utilization.
The software is free for teams of up to three users. Paid plans start at $5/user/month, while an enterprise account goes for $10/user/month. Both Premium and Enterprise plans include a free 10-day trial.
Pros and cons
Pros:
- Layouts, views, and templates can all be customized
- Pre-built and custom reports are available
- Team collaboration tools support virtual teamwork
Cons:
- Multiple communication streams could cause information to go unseen
- Templates must be built, no pre-made ones are available
Best for team scheduling, capacity planning, & requesting work
Hub Planner is a resource management tool that helps organizations schedule and allocate personnel, track time, and manage project workflows. Hub Planner offers a range of features to support effective team project management. With the ability to allocate team members to specific projects and tasks, managers can ensure that resources are being used efficiently and that workloads are balanced across the team. The software also enables managers to set and track project timelines, milestones, and budgets, providing a clear view of project progress and enabling early identification of potential issues. With built-in time tracking and reporting tools, team members can easily log their hours and managers can quickly generate reports to monitor progress against project goals. Additionally, the software offers collaboration tools to facilitate communication and feedback between team members, helping to ensure that everyone is aligned and working towards a common goal.
Hub Planner costs from $7/resource/month (billed annually) and offers a 14-day free trial.
Pros and cons
Pros:
- Integration with other tools
- Built-in reporting tools
- Effective resource management
Cons:
- Slight learning curve
- No mobile support
Miro is a collaborative online whiteboard utilized by remote teams, offering over 1,000 templates for a variety of planning and design tasks. It's widely adopted by leading global companies, demonstrating its effectiveness in project management within hybrid work environments.
Miro's platform allows for diverse idea expression, including the import and adaptation of existing charts, and the use of an infinite canvas for unrestricted brainstorming. Quick diagram tools and flexible expression options also enable teams to communicate complex ideas easily.
Real-time collaboration is additionally bolstered by features like voting, stickies, and comments, alongside the TalkTrack feature for asynchronous video explanations of process maps. Overall, Miro's comprehensive approach to visual collaboration supports teams in navigating project management challenges efficiently.
Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Monday.com, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, Confluence, and Webex. Some integrations are limited to paid plans only.
Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).
Pros and cons
Pros:
- Built-in communication features for streamlined collaboration
- Intuitive and easy setup
- Free forever plan available
Cons:
- Free version does not allow high-quality export to pdf
- Zooming can be jumpy on larger projects
- Visitor/guest accounts locked to paid plans only
Meistertask is a user-friendly, feature-rich team PM tool that was named an Editor’s Choice in the Apple App store and maintains a high 4.7/5 score on Google Play. They have task relationship charting, action automation, checklists and recurring tasks, time tracking, and custom fields for data entry. Their Kanban board is straightforward to set up and very easy to maintain with easy drag-and-drop cards and simple point-and-click commands.
MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.
Pros and cons
Pros:
- Access to unlimited project boards
- Very easy to manage several projects at the same time
- Intuitive and user-friendly UI
Cons:
- After loading a file into a task it cannot be downloaded immediately
- File attachments limited to 200 MB per file
- Timeline and custom fields are restricted to Business accounts
Teamwork is a team project management tool used by the likes of Disney, Netflix, PayPal, and Spotify. Teams can create tasks and projects, upload files, and add comments to collaborate easily and remotely. Managers will benefit from their workload capacity features to help organize and schedule the team’s day, week, and month in advance. Their free plan is quite generous and offers space for 5 users and 2 projects; plus, it comes with 100MB storage.
Teamwork costs from $10/user/month and offers a free version for up to 5 users.
Pros and cons
Pros:
- Easily track comments and feedback from clients
- Easy and comprehensive report building
- Excellent time tracking features
Cons:
- Can be difficult to move/adjust milestones
- Doesn’t sync with QuickBooks
- Billing and invoicing limited to paid plans
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The Best Team Project Management Tools Comparison Chart
Here is a table where you can compare the tools we just covered in the overviews.
| Tools | Price | |
|---|---|---|
| Shortcut | From $8.50/user/month | Website |
| monday.com | From $8/user/month (billed annually) | Website |
| Wrike | From $10/user/month (min of 2 seats) | Website |
| ClickUp | From $7/user/month | Website |
| Bonsai Agency Software | From $9/user/month (billed annually) | Website |
| Zoho Projects | From $4/user/month (billed annually) | Website |
| Hub Planner | From $7/user/month (billed annually) | Website |
| Miro | From $8/user/month (billed annually) | Website |
| MeisterTask | From $8.25/user/month (billed annually) + free plan available | Website |
| Teamwork.com | From $10.99/user/month (min 3 users, billed annually) | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare Software
How I Picked The Best Team Project Management Tools
I picked a wide range of project management solutions that are popular in the market. Then I weighed them against each other based on their collaboration features and other factors that make a platform great for team collaboration. Finally, I developed a set of criteria for my analysis. Below are the criteria I used to evaluate the tools covered in this list:
User Interface (UI)
Team project management requires a UX that updates in real-time, is customizable based on user needs, and streamlines communication processes. Team members should be able to spot and use collaboration features easily, even for complex projects. Features like drag-and-drop interface, unlimited users, custom fields, and interactive board view are a plus.
Usability
Project teams need to be up and running fast, so the PM tool should be incredibly user-friendly with a help desk team that is ready to assist at all times. Does the tool also have tutorials, webinars, whitepapers, a community forum, and other self-help features?
Integrations
Teamwork rarely relies on a sole tool so the PM software in question should integrate easily with other popular project management apps and tools, like Slack, Dropbox, Google Drive, Microsoft Excel, Microsoft Project, Jira, Asana, and more.
Pricing
How appropriate is the price for the features, capabilities, and use case? Are there multiple pricing tiers for easy scalability as your team grows? Does the price come with a version for all platforms: iOS, Mac, Android, PC, and all common internet browsers?
What key features are in team project management tools?
Here is a list of project management features you should look out for when selecting a tool for your team.
- Workflow automation – Automate common and repeating tasks and processes.
- Task lists with dependencies – Easily gauge what order tasks need to happen to prevent bottle-necking.
- Project planning templates – A variety of project templates made available to quick-start new projects. Project templates can go from simple to-do lists to complex projects that require multi-step approvals.
- Workspace customization – Effective work management requires a space that you can understand and navigate through. Customization options, like seeing your information on a calendar view instead of a timeline, custom fields, and even brand personalization options can help with this.
- Unlimited projects – Access to unlimited projects allows you to focus on the work to be done and removing the need to keep an eye on plan limitations.
- Time management – Track time and access team timesheets right in the app. Time tracking provides the insight needed for resource management and can directly feed invoicing software or financial modules within the PM tool.
- Agile functionality – Supports agile work for fast iteration and improvement. This can include Kanban boards, support for scrum, epics, and stories. Having agile functionality is particularly important for software development teams.
What are collaborative workspaces?
Collaborative workspaces are places where you can bring people together to do a job.
Services like Google Workspace, Microsoft 365, and platforms like Trello, Asana, or Notion allow team members to work on documents, spreadsheets, and presentations together in real time. Meanwhile, tools like Miro and ClickUp offer whiteboards where teams can co-create.
This not only enhances productivity but also ensures that everyone is on the same page and can provide input regardless of their location. Encourage your team to use these features for brainstorming sessions, project planning, and document review.
Still looking for a tool?
You’ve read through this list and maybe you’ve found good team collaboration software for your projects (hooray!). If you’re still hunting, I’ve covered some similar types of use cases and tools in these other articles:
- Start with our list of the best overall project management tools
- Overall best project management software
- The best project management software for startups
- The best project management software for small businesses
- The best software for creative agencies
What's Next?
Uniting remote teams is a great idea because it helps the team work better together and feel like they're part of the same group. This is important in today's world where many people work from different places, and it makes the team more successful in their projects. Learn how collaboration fuels digital projects and why it matters for startups, small businesses, and large enterprises alike.
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