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10 Best Team Project Management Tools For 2023

Best Team Project Management Tools List

Here’s a shortlist of the best team project management tools:

  1. 1. Wrike — Best tool for marketing teams
  2. 2. monday.com — Best for Gantt charts
  3. 3. ClickUp — Best enterprise team project management tool
  4. 4. Basecamp — Best for its message boards with centralized conversation threads
  5. 5. Zoho Projects — Best with team collaboration features
  6. 6. Hub Planner — Best for team scheduling, capacity planning, & requesting work
  7. 7. Ravetree — Best for professional services providers
  8. 8. Miro — Best collaborative whiteboard for remote teams
  9. 9. Forecast — Best for managing your projects, resources, and finances in one
  10. 10. Paymo — Best for remote teams

Below you’ll find an overview of each of the 10 best team project management tools, with screenshots, feature overviews, and pricing.

Team project management is all about collaboration and communication. However, this can be challenging to achieve in an increasingly remote or mixed work environment. Team project management software can ease pain points by providing a unified work environment.

In this article, I’ll compare some of the best team project management tools and create a trustworthy list of apps designed to foster teamwork, meet due dates, and knock out tough tasks.

I’ll also dive into what makes each PM tool special so that you can match them up to your unique needs and find something that compliments your team’s workflow.

Team Project Management Tools Comparison Criteria

Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Team project management requires a UX that updates in real-time, is customizable based on user needs, and streamlines communication processes. Team members should be able to spot and utilize collaboration features easily, even for complex projects. Features like drag-and-drop interface, custom fields, and interactive board view are a plus.
  2. Usability: Project teams need to be up and running fast, so the PM tool should be incredibly user-friendly with a help desk team that is ready to assist at all times. Does the tool also have tutorials, webinars, whitepapers, a community forum, and other self-help features?
  3. Integrations: Teamwork rarely relies on a sole tool so the PM software in question should integrate easily with other popular programs, like Slack, Dropbox, Google Drive, Microsoft Excel, Microsoft Project, Jira, Asana, and more.
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? Are there multiple pricing tiers for easy scalability as your team grows? Does the price come with a version for all platforms: iOS, Mac, Android, PC, and all common internet browsers?

Team Project Management Tools Key Features

  1. Workflow automation – automate common and repeating tasks and processes
  2. Task lists with dependencies – easily gauge what order tasks need to happen to prevent bottle-necking
  3. Project planning templates – variety of project templates made available to quick-start new projects
  4. Workspace customization – your team’s work is supported by the flexibility to make each dashboard and flow most useful to your needs
  5. Unlimited projects – supporting all of your projects without needing to cull them because of plan limitations
  6. Time management – track time and access team timesheets right in the app
  7. Agile functionality – supports agile work for fast iteration and improvement
team project management tools logos list

Overviews Of The 10 Best Team Project Management Tools

Here’s a brief description of each of the tools on my list showing what it does best, plus screenshots to showcase some of the features.

1

Wrike

Best tool for marketing teams

Wrike is a powerful and customizable team project management tool that is best for teams with between five and an unlimited number of members. Wrike includes tools to configure custom workflows, dashboards, reports, and request forms, as well as collaboration tools such as real-time updates, mentions, and live editing capabilities.

Wrike enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views so each team member can choose the way of working that suits them best. Wrike also features powerful automation with custom request forms that auto-assign tasks, push notifications, and deadline tracking.

Wrike has an easy-to-use interface with navigation between distinct spaces, folders, and tasks. The tool also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community. Users also have access to a variety of templates for common organizational processes.

Wrike includes over 400 pre-built native integrations, including integrations with the most popular file management software from Microsoft, Slack, Google Drive, and Dropbox.

Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 2544

Free plan available

From $9.80/user/month

Pros

  • Variety of project views meet different user needs
  • Holistic, comprehensive task modeling
  • Ease of use and setup

Cons

  • The commenting system needs to be more prominent
  • Best features limited to Business plan
2

monday.com

Best for Gantt charts

monday.com is a super user-friendly team project management tool with features for marketing campaigns, CRM and sales, HR and recruitment, workflow automation, calendars and timelines, (including Gantt charts), and a ton of third-party integrations. Their Gantt charts (all their timelines and charts, actually) are so easy to use that non-tech members of your team can figure it out—drag and drop organization, minimal menuing for basic functions, and colorful UI.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 8065

14-day free trial + freemium plan available

From $8/user/month (billed annually, min 3 seats)

Pros

  • Excellent collaborative features
  • Simple organization by dragging and dropping tasks
  • Very easy to invite others, share timelines, and assign tasks

Cons

  • Best features locked to Standard or Pro versions
  • Automations are not fully customizable
  • No bottleneck identification or assistance
3

ClickUp

Best enterprise team project management tool

Clickup is a PM team management tool with modules for tasks, documents, and goals on either browser or mobile apps. Clickup is great for enterprise for two reasons.

One, their enterprise-oriented feature set, including streamlined workflows, goal and OKR setting, and workload visibility. Two, they have two plans, free and unlimited, the second of which has an excellent pricing scheme that won’t gouge you just because you need enterprise-level support.

ClickUp costs from $5/user/month and offers a free version with limited features.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 4135

Freemium plan available

From $9/user/month

Pros

  • Impressive organization: create folders, sub-groups, and sub-tasks
  • Huge number of customization options
  • Easy to switch between unrelated project plans

Cons

  • More third-party integrations would be welcome
  • Tricky to email with attachments, files sometimes unopenable
  • Steep learning curve due to the number of features
4

Basecamp

Best for its message boards with centralized conversation threads

Basecamp is an all-in-one project management tool that helps teams communicate, collaborate, and organize projects. The software provides a centralized team platform to share files, messages, events, and to-do lists.

Basecamp offers an intuitive task management feature where you can set deadlines, add notes and files, and clarify what contribution is required from each team member. The message board lets you create project-specific discussions, send private messages to colleagues, and use the ‘campfire’ chat to hold quick on-the-spot conversations. People can attach files, include mentions, and even forward messages to external email addresses.

Basecamp's automated check-ins allow you to automatically poll your team, reducing the need for constant check-ins and reports. As your team replies, you can track their answers in dedicated threads. If your clients are actively involved in the project, Basecamp lets you create a separate to-do list for them. Clients can view updates, comment on the work, and keep track of the project's progress, making them feel included in the process.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1 5034

30-day free trial

From $15/user/month (billed annually)

Pros

  • All features included in the basic plan
  • Automatic check-in feature to keep tabs on activities
  • User-friendly interface that is intuitive

Cons

  • The tool's look-and-feel is a little outdated
  • Kanban boards still new and not as intuitive
5

Zoho Projects

Best with team collaboration features

Zoho Projects is a cloud-based project management software that helps users plan and track their projects and collaborate virtually with other colleagues. To plan out projects, users can create and assign tasks and add deadlines and dependencies. Users can also create project templates for quicker future planning, and automate repeated tasks using the software. Gantt charts, issue management, reminders, and sprints help keep everything organized and accounted for.

The software's team collaboration module has tools and features that facilitate remote and hybrid teamwork. An interactive feed provides team members with quick updates across all active projects. Users can post comments, upload attachments, and tag other members of a project to stay up-to-date and aligned. Mentions allow users to specify individuals, roles, or teams in their status updates, chats, comments, or forum posts. These various communication streams keep conversations organized and segmented.

Time tracking and reporting are also available in the platform. Timesheets help all team members keep track of the billable and non-billable hours they've contributed to various tasks and projects. The reporting dashboard helps users keep an eye on project performance, team productivity, and resource utilization.

The software is free for teams of up to three users. Paid plans start at $5/user/month, while an enterprise account goes for $10/user/month. Both Premium and Enterprise plans include a free 10-day trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 286

10-day free trial + freemium plan available

From $5/user/month

Pros

  • Layouts, views, and templates can all be customized
  • Pre-built and custom reports are available
  • Team collaboration tools support virtual teamwork

Cons

  • Multiple communication streams could cause information to go unseen
  • Templates must be built, no pre-made ones are available
6

Hub Planner

Best for team scheduling, capacity planning, & requesting work

Hub Planner is a resource management tool that helps organizations schedule and allocate personnel, track time, and manage project workflows. Hub Planner offers a range of features to support effective team project management. With the ability to allocate team members to specific projects and tasks, managers can ensure that resources are being used efficiently and that workloads are balanced across the team. The software also enables managers to set and track project timelines, milestones, and budgets, providing a clear view of project progress and enabling early identification of potential issues. With built-in time tracking and reporting tools, team members can easily log their hours and managers can quickly generate reports to monitor progress against project goals. Additionally, the software offers collaboration tools to facilitate communication and feedback between team members, helping to ensure that everyone is aligned and working towards a common goal.

Hub Planner costs from $7/resource/month (billed annually) and offers a 30-day free trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 16

30-day free trial

From $7/user/month (billed annually)

Pros

  • Integration with other tools
  • Built-in reporting tools
  • Effective resource management

Cons

  • Slight learning curve
  • No mobile support
7

Ravetree

Best for professional services providers

Ravetree is an all-in-one work management software that provides tools for managing multiple projects, tasks, timelines, workflows, resources, and clients all in a single platform.

The software's Kanban board has a clean user interface with drag-and-drop functionality, allowing team members to easily move work items as tasks are completed and projects progress. Team members can be added into different groups to work on shared initiatives, where they'll have their own custom board view and sprint planning tools. Users can draw up reports based on team's productivity metrics and output.

Ravetree can be a good choice for agencies and service providers because of its client-facing features. The software has a built-in CRM to manage lead and customer contact data, email outreach, and sales pipelines. Additionally, client portals can be created to keep customers up-to-date on the status of projects. Team members can send out client communications through the system, helping to reduce app-switching.

Expenses and billing can also be handled with the software, including drafting quotes and invoicing. Request forms can be configures for handling client or internal requests. Resource management tools including time off requests and forecasting are also available.

Ravetree pricing starts from $29/user/month, with a 7-day free trial available.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1 23

7-day free trial

From $29/user/month

Pros

  • Video and chat support
  • Personalized onboarding
  • Project, resource, and finance management in one

Cons

  • Limited internal communication tools
  • Large feature set comes with a learning curve
8

Miro

Best collaborative whiteboard for remote teams

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

One of Miro’s many functionalities is as a project management tool with a focus on interactive, visual work boards. Project management is seamless with built-in video conferencing, Agile workflows, ideation and brainstorming templates, and wireframing tools. Paid plans allow guest and visitor access so you can collaborate with clients and stakeholders.

At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.8 3414

Free plan available

From $10/user/month

Pros

  • Built-in communication features for streamlined collaboration
  • Intuitive and easy setup
  • Free forever plan available

Cons

  • Free version does not allow high-quality export to pdf
  • Zooming can be jumpy on larger projects
  • Visitor/guest accounts locked to paid plans only
9

Forecast

Best for managing your projects, resources, and finances in one

Forecast is a team project management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of agencies, consulting companies, SMBs, and enterprises.

PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow every team member to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of work: fixed price, time and material, or retainer.

Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast costs from $29/user/month with a minimum of 10 users and offers a 14-day free trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 246

14-day free trial

From $29/user/month

Pros

  • Automated cost and budget estimations
  • Excellent iOS and Android apps
  • AI powered auto-scheduling and time entry suggestions
  • Projects, resources and financials connected in one platform

Cons

  • Minimum of 10 seats
  • No asset management
  • No browser extension for time tracking
10

Paymo

Best for remote teams

Paymo is a team project management software with features for planning and scheduling, communication and messaging, resource allocation, timesheets and time tracking, and feedback reports. Remote teams will particularly benefit from their global Meta Kanban Board for joint task planning as well as transparent performance reporting using customizable and comprehensive metrics. Paymo also has a reliable app for iOS and Android smart devices.

Paymo costs from $9.95/user/month and offers a 15-day free trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6 561

Free plan available

From $5.95/user/month

Pros

  • Easy to share content with external stakeholders
  • Organizes jobs intuitively and can easily archive jobs
  • Time tracking easily runs in the background with little interference

Cons

  • Budgets from projects to tasks can be difficult to calculate
  • Project table layout categories challenging to edit
  • Large learning curve compared to others

Need expert help selecting the right Project Management Software?

We’ve joined up with Crozdesk.com to give all our readers (yes, you!) access to Crozdesk’s software advisors. Just use the form below to share your needs, and they will contact you at no cost or commitment. You will then be matched and connected to a shortlist of vendors that best fit your company, and you can access exclusive software discounts!

Summary Of The Best Team Project Management Tools

Tool Free Option Price
1
Wrike

Best tool for marketing teams

Free plan available

From $9.80/user/month Visit Website
2
monday.com

Best for Gantt charts

14-day free trial + freemium plan available

From $8/user/month (billed annually, min 3 seats) Visit Website
3
ClickUp

Best enterprise team project management tool

Freemium plan available

From $9/user/month Visit Website
4
Basecamp

Best for its message boards with centralized conversation threads

30-day free trial

From $15/user/month (billed annually) Visit Website
5
Zoho Projects

Best with team collaboration features

10-day free trial + freemium plan available

From $5/user/month Visit Website
6
Hub Planner

Best for team scheduling, capacity planning, & requesting work

30-day free trial

From $7/user/month (billed annually) Visit Website
7
Ravetree

Best for professional services providers

7-day free trial

From $29/user/month Visit Website
8
Miro

Best collaborative whiteboard for remote teams

Free plan available

From $10/user/month Visit Website
9
Forecast

Best for managing your projects, resources, and finances in one

14-day free trial

From $29/user/month Visit Website
10
Paymo

Best for remote teams

Free plan available

From $5.95/user/month Visit Website

Other Team Project Management Tools

Here’s a few more that didn’t make the top list, and a bit about what they do:

  • Basecamp – Best remote resource management
  • Scoro – Best invoicing system
  • Zoho Projects – Best for CRM
  • Asana – Best visual messaging
  • Trello – Best task management cards
  • Airtable – Best for software development teams
  • Keyedin – Best for a high number of projects
  • Workzone – Best for marketing work management
  • Proworkflow – Best client/stakeholder/guest portal
  • EasyProjects – Best to track time remotely
  • Sciforma – Best project tasks scoring system

Still looking for a tool?

You’ve read through this list and maybe you’ve found good team collaboration software for your projects (hooray!). If you’re still hunting, I’ve covered some similar types of use cases and tools in these other articles:

  1. Start with our list of the best overall project management tools
  2. Overall best project management software
  3. The best project management software for startups
  4. The best project management software for small businesses
  5. The best software for creative agencies

Which Project Management Tools Do You Use?

Have you tried any of these team project management systems? What project management app do you use for team collaboration? Is there a collaboration-focused project management solution that you would add to this list if you could? What do you think is the best project management software for small teams? Let us know in the comments!

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By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. Ben's a Certified Scrum Master, PRINCE2 Practitioner and productivity nut.

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