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If you’ve ever struggled with scattered information, unclear timelines, or tracking work across teams, you’re not alone. That’s where visual project management software comes in. By using interactive dashboards, dynamic reports, and intuitive workflows, these tools help you get a clear, real-time picture of your projects at a glance.

However, with so many different tools that offer visuals, figuring out which is best for you is tough. Therefore, in this post I make things simple, leveraging my experience managing big, complex projects, and using dozens of different PM tools to bring you this shortlist of the best visual project management software.

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The Best Visual Project Management Solutions Software Comparison Chart

Overviews Of The 10 Best Visual Project Management Solutions

If you’ve ever struggled with scattered information, unclear timelines, or tracking work across teams, you’re not alone. That’s where visual project management software comes in. By using interactive dashboards, dynamic reports, and intuitive workflows, these tools help you get a clear, real-time picture of your projects at a glance.Here’s a brief description of each of the visual project management software that is featured on this list.

Best free plan with bold color-coding of tasks

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually)
Visit Website
Rating: 4.6/5

monday.com is a bold, easy-to-use visual project management software that lets you view your projects, tasks, and milestones in a variety of ways—Gantt chart, calendar views, task lists, Kanban boards, and completion-level bar charts. Each user can build their own visual dashboard using widgets to pull in and display the data they need mostar in their day-to-day.

monday also has in-app commenting and messaging, making for easy workflow collaboration and approvals. Team members can attach documents right into the project space, including graphics, text files, videos, and spreadsheets. Plus, monday.com boasts fully featured iOS and Android mobile apps.

Higher level paid plans will unlock simple, point-and-click automations that can change statuses or send notifications as soon as certain conditions are met. This greatly reduces the organizational and administrative burden on your project management team.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

Best collaborative visual project management software

  • Freemium version available
  • From $10/user/month (min of 2 seats)
Visit Website
Rating: 4.2/5

Wrike is a project management software suitable for teams of five or more, as the software allows for an unlimited number of users. The tool is highly configurable and allows users to customize workflows, dashboards, reports, and request forms.

Wrike enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views, allowing them to choose how to visualize priorities. Wrike also features task lists, subtasks, schedules, shared workflows, file sharing, and real-time communication and collaboration. Users can get advanced insights on their project with performance reporting tools, resource management and allocation, and time tracking.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. You can switch between the home screen and timesheets, dashboards, calendars, reports, and stream (for notifications and messages). Wrike also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams. Users can also try a variety of templates for common organizational processes.

Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

New Product Updates from Wrike

Wrike Unveils New Features: API Console and Dashboard
Wrike's new feature allowing users to set their Dashboard as the home screen.
June 1 2025
Wrike Unveils New Features: API Console and Dashboard

Wrike introduced updates including a modern API console, dashboard home screen feature, workflow views, mobile notification controls, timesheet approvals. More details: Wrike Blog.

Best for capacity planning visualization

  • 7-day free trial
  • Pricing upon request
Visit Website
Rating: 4.6/5

Screendragon is a work management platform tailored for marketing, agency, and professional services teams. It centralizes project activities, enabling teams to manage projects, tasks, resources, workflows, and budgets within a single hub.

One reason I like Screendragon is its capacity planning heatmaps. These provide a clear, visual representation of your team's workload, allowing you to see who's working on what and when. This insight is invaluable for optimizing resource allocation and ensuring projects are appropriately staffed. 

The platform also has custom workflow capabilities. You can design workflows that automatically route tasks and assets to the right team members at the right time for review and approval. This automation not only accelerates project delivery but also reduces the chances of bottlenecks and miscommunication.

Other features include an estimate builder that forecasts future revenues and resourcing needs, helping you keep project spending on track. The online proofing tool allows for real-time collaboration on various media types, facilitating quicker approvals. Additionally, the platform offers customizable dashboards, enabling you to tailor project data presentations to your team's preferences.

Screendragon integrates with MS Power BI, Slack, MS Teams, Zapier, Google Drive, Trello, Microsoft 365, Box, Jira, Microsoft OneDrive, and PeopleSoft.

Best for remote or hybrid teams

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually)

Notion is an easy-to-use project planning tool with a focus on docs & wiki building and is used by teams from Loom, Spotify, Slack, Nike, and Pixar. The interface is designed to marry your daily task view with knowledge base documentation in the same space so that you don't need to jump back and forth or worry about straying from the project expectations. This approach is particularly useful for remote or hybrid teams, who may not have 1:1 access to management support at all times.

Key features include drag-and-drop dashboards, a community-curated template library, real-time collaboration with in-app commenting and discussions, and granular permission levels. They offer a web-based SaaS or on-premise option, as well as versions for both macOS and Windows. They also have a free mobile app.

Notion's API for integrations is currently in the beta stage. They do not advertise any native third-party connections, which puts them at somewhat of a disadvantage when compared to others on this list.

Notion is free to use with some feature limitations. Paid plans cost from $10/user/month.

Best for collaborative whiteboards & visualizations

  • Free plan available
  • From $8/user/month
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Rating: 4.8/5

Miro is a collaborative online whiteboard widely adopted for its vast template library, supporting everything from mind maps to flowcharts. Esteemed by leading corporations, it streamlines project management with visual boards and built-in video conferencing, alongside Agile and wireframing tools.

For project oversight, Miro's Planner feature allows users to visualize tasks using various categories for clearer project landscapes. Miro's Dependencies App also aids in identifying task interconnections across sprints, ensuring informed planning decisions. Furthermore, the tool's capacity planner option offers insights into team bandwidth, aiding in sprint adjustments based on actual task completion timelines.

Overall, Miro's integration of planning tools and project visualization aids teams in visualizing content workflows and navigating project complexities in today's hybrid work setups.

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Monday.com, Confluence, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

Pros and cons

Pros:

  • Built-in communication features for streamlined collaboration
  • Intuitive and easy setup
  • Free forever plan available

Cons:

  • Free version does not allow high-quality export to pdf
  • Zooming can be jumpy on larger projects
  • Visitor/guest accounts locked to paid plans only

Best for a flexible board with real-time collaboration

  • Free plan available
  • From $15/seat/month (billed annually)
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Rating: 4.7/5

FigJam is an online whiteboard tool created by Figma. It's a flexible and versatile tool that can be used for various aspects of your project planning and management. Because you start with a blank canvas, it can facilitate everything from brainstorming and ideation to workflow mapping and task tracking. The software comes with several pre-built templates you can draw from, too.

Whiteboards can be customized with stickers, comments, shapes, lines, arrows, images, and more. You can use these boards to map out concepts, ideas, and plans. Templates available cover things like project brainstorm structures, roadmaps, flowcharts, timelines, and more. There's also lots of support documentation available, both from Figma and from the Figma community.

What makes FigJam particularly useful in my opinion is its integration with Figma's design platform. For product and design teams, this is super useful because you can plan, manage, and execute your work all within the same environment.

Native integrations are available for Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.

A freemium plan is available for up to 3 boards, and paid plans start from $3 per user, per month.

Best for software devs

  • Free plan available
  • From $35/month
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Rating: 4.5/5

Backlog is project management and code management united, making it particularly well suited for software development teams who want a modern, visual workspace. Backlog has everything that you would expect from a visual project management tool: sprint planning, communication tools, real-time updates, and a healthy number of workflow-related integrations. Backlog has both an iOS and Android mobile app, as well.

Backlog also has all the stuff that software dev PMS need: issue and bug tracking, remote work support, version controls, and tons of built-in storage space 100 GB for enterprise level plans). You can even add issues directly from whatever email solution you use. They also empower code review and collaboration through Git, Subversion (SVN), and wikis.

Backlog integrates with Typetalk, Cacoo, Nulab Pass, Slack, Redmine, Jira Importer, Jenkins, iCal Sync, email platforms, Google Sheets, and LambdaTest. You can also build your own integrations and add-ons with Backlog's API.

Backlog is free for up to 10 users and 1 project. Paid plans cost from $35/month for up to 30 users and come with a 30-day free trial.

Best looking customizable dashboard

  • 30-day free trial
  • From $13/user/month (billed annually)
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Rating: 4.4/5

ProjectManager is an online project management solution currently used by over 375K users and counting, including teams from NASA, Volvo, and Ralph Lauren. The tool lets you share projects and collaborate online with features such as Gantt charts, visual dashboards, real-time reporting, and time tracking functionality.

ProjectManager is a highly flexible tool used by teams in construction, manufacturing, IT & dev work, professional services, engineering, product management, and more. It comes with free onboarding and free training to ensure that the tool is set-up to meet the specific needs of your industry and team.

ProjectManager integrates with MS Project, Excel, Office 365, Salesforce CRM, QuickBooks, Xero, Dropbox, Desk.com, JIRA, Hubspot, Slack,Zendesk, Evernote, OneLogin, OneDrive, and the complete Google Suite. They also have a powerful REST API to help you build against internal or external tools.

ProjectManager is free to use for up to 3 users. Paid plans cost from $14/user/month and come with a 30-day free trial.

Best for making charts pop

  • Free interactive product tour available
  • Available upon request
Visit Website
Rating: 4.3/5

KeyedIn is a visual project management tool that combines all of your PMO’s projects, tasks, resources, and reports across a modern, clean interface. Simple dashboard views can flag overdue deliveries, tasks, and actions so that your team can address them quickly. They also offer risk & issue management features: track, manage and resolve risks and issues associated with portfolio projects.

KeyedIn is available in over a dozen languages, inlucing English (US & UK), Spanish (Mexico & Spain), Chinese Manderin, and French. They also offer their services in different hyper-focused modules to address things like manufacturing enterprise resource planning, project portfolio management, or professional services PM.

KeyedIn integrates with Salesforce, Cherwell, JIRA, CAST Software Intelligence, Sage, Microsoft BI, and other apps not listed directly on their site. Their enterprise-level plan boasts support for third-party integrations for things like predictive analytics, IT product analysis, advanced reporting, and AL/machine learning.

KeyedIn costs from $15.30/user/month depending on permissions/feature needs. They also offer a free trial for new users.

Best for PowerPoint project visuals

  • Free plan available
  • From $21/year (billed annually)
Visit Website
Rating: 4.3/5

Office Timeline is a project management tool designed to help users create project visuals like timelines and Gantt charts within PowerPoint. It stands out for its capacity to produce professional and persuasive visuals, which is why it is considered the best tool for PowerPoint project visuals, aiding in better project planning and communication.

I chose Office Timeline for its proficiency in generating sophisticated project visuals such as timelines and Gantt charts within PowerPoint. Its distinction lies in the blend of simplicity and powerful features, coupled with the adaptability of its collaborative web tool. I believe Office Timeline is best suited for PowerPoint project visuals due to its desktop tool's richness, enabling detailed customization of graphics, which is crucial for presenting projects compellingly to stakeholders.

Standout Features include a timeline maker, a Gantt chart maker, swimline diagrams, a variety of pre-designed templates that users can select and customize to create their timelines quickly, and online collaboration tools that enable multiple users to view and edit timelines in real-time.

Integrations include Jira, Microsoft Project, Microsoft Excel, Microsoft PowerPoint, Wrike, and Smartsheet.

Pricing starts at $99 per year and includes a free plugin.

Other Visual Project Management Options

Here are a few more that didn’t make the top list. If you need additional suggestions for handy visual PM apps, check these out.

  1. Nutcache

    For visualizing project development

  2. Plaky

    For simple visual project planning with no user limits

  3. Height

    For its free plan with unlimited members, guests, and tasks

  4. CROOW

    Visual project management software with time tracking

  5. GanttPRO

    For building Gantt charts

  6. ClickUp

    Hyper-customizable visual interface to let you emphasize what is important to you.

  7. Lucidchart

    To visualize complex data and processes

  8. Lucidspark

    Infinite canvas for project planning and collaboration

  9. Bynder

    Digital asset management for visual project management

  10. Celoxis

    Visual project management software with real-time financial reporting

  11. Bonsai Agency Software

    For Kanban and list views

  12. Zoho Projects

    For visualizing projects of varying complexity

  13. Walling

    For visually managing project tasks and ideas

  14. Microsoft Project

    For integration with MS software like Powerpoint.

  15. Forecast

    For managing your projects, resources, and finances in one

  16. ProWorkflow

    For visualizing resource management.

  17. airfocus

    For scalability, large or small teams.

  18. Process Street

    For aesthetic project timelines.

  19. Teamwork.com

    Free plan for small businesses that need a visual approach.

  20. Trello

    For Kanban board task lists.

  21. Airtable

    For integrations

  22. Hive

    For visual time tracking & timesheets for projects.

  23. Bubble PPM

    As an intuitive, easy-to-use visual PM tool.

  24. Acuity PPM

    Customer support resources.

  25. Genius Project

    For easy, visual project tracking.

  26. Project Insight

    For appealing analysis reports.

  27. Odoo ERP

    Open source project management tool

  28. Jira

    For agile workflows.

  29. TeamGantt

    For Gantt charts and other planning.

  30. Kantata

    For building roadmaps.

Visual Project Management Software Selection Criteria

When selecting the best visual project management software to include in this list, I considered common buyer needs and pain points like the need for intuitive visual interfaces and real-time collaboration capabilities. I also used the following framework to keep my evaluation structured and fair:

Core Functionality (25% of total score) To be considered for inclusion in this list, each solution had to fulfill these common use cases:

  • Task management
  • Project tracking
  • Collaboration tools
  • Visual dashboards
  • Reporting and analytics

Additional Standout Features (25% of total score) To help further narrow down the competition, I also looked for unique features, such as:

  • Custom automation
  • Real-time collaboration
  • Advanced integrations
  • Interactive whiteboards
  • Customizable templates

Usability (10% of total score) To get a sense of the usability of each system, I considered the following:

  • Intuitive interface
  • Easy navigation
  • Minimal learning curve
  • Aesthetic design
  • Responsive performance

Onboarding (10% of total score) To evaluate the onboarding experience for each platform, I considered the following:

  • Availability of training videos
  • Access to templates
  • Interactive product tours
  • Chatbot assistance
  • Webinars and workshops

Customer Support (10% of total score) To assess each software provider’s customer support services, I considered the following:

  • 24/7 support availability
  • Live chat options
  • Phone support
  • Email response time
  • Knowledge base resources

Value For Money (10% of total score) To evaluate the value for money of each platform, I considered the following:

  • Competitive pricing
  • Feature set offered
  • Scalability options
  • Pricing transparency
  • Discounts for annual plans

Customer Reviews (10% of total score) To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:

  • Feedback on functionality
  • User experience insights
  • Support satisfaction
  • Ease of use opinions
  • Feature requests or complaints

How to Choose Visual Project Management Software

It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:

FactorWhat to Consider
ScalabilityEnsure the software can grow with your team. Consider if it can handle an increase in users or projects without performance issues.
IntegrationsCheck if the tool connects with your existing apps like Slack, Google Workspace, or Trello to streamline your workflows and avoid data silos.
CustomizabilityLook for options to tailor features to your team's needs. This includes creating custom fields, workflows, or dashboards to match your processes.
Ease of UseChoose a platform with an intuitive interface that your team can pick up quickly without extensive training. Consider the learning curve involved.
BudgetAssess the cost against your budget. Look for transparent pricing plans that fit your financial constraints and offer good value for the features.
Security SafeguardsEvaluate the platform’s data protection measures. Ensure it complies with industry standards like GDPR and offers features like encryption and access controls.
Collaboration ToolsConsider tools that support real-time teamwork, such as shared boards or live updates, to enhance team communication and project efficiency.
Support and ResourcesLook for software with strong customer support and a wealth of resources like tutorials, forums, and FAQs to assist your team when needed.

In my research, I sourced countless product updates, press releases, and release logs from different visual project management software vendors. Here are some of the emerging trends I’m keeping an eye on:

  • AI-Powered Insights: AI is being used to predict project outcomes and provide insights, helping teams make better decisions. Tools like Wrike are integrating AI to analyze project data and suggest improvements.
  • Virtual Reality (VR) Collaboration: VR is being explored to create more immersive collaboration experiences, allowing teams to interact in a virtual space. Miro is experimenting with VR to enhance remote team collaboration. Although this is a trend that could be more fitting for a creative agency project management software, it seems to be spreading to less specialized software as well.
  • Template Marketplaces: More platforms are offering marketplaces for user-created templates, making it easier to find and share workflows. Notion is expanding its template gallery with community contributions.
  • Enhanced Data Visualization: New tools are focusing on advanced data visualization to help teams understand project metrics at a glance. Monday.com offers customizable dashboards to visualize data effectively.
  • Focus on Sustainability: Some vendors are incorporating features to track and reduce the environmental impact of projects. This trend is gaining traction as businesses prioritize sustainability in their operations.

What is visual project management software?

Visual project management software is a type of project management software specialized in visual representations to facilitate project planning, tracking, and communication. It goes beyond traditional text-based interfaces, offering graphical elements such as charts, diagrams, and dashboards to present project information in a more digestible and actionable format.

Visual project management software helps streamline project oversight by providing a visually intuitive platform that fosters better communication with stakeholders, understanding of complex information, and decision-making throughout the project lifecycle.

Visual Project Management FAQs

Find answers to common questions other people ask about this topic.

What key features are in visual PM software?

  1. Drag-and-drop visual organization of tasks and project planning
  2. Color coding (for due dates, project status, or project progress)
  3. Task management including task dependencies, custom fields, etc.
  4. File sharing or the ability to exchange and manage docs
  5. Reporting and analytics dashboards to measure productivity and output
  6. Checklists or to-do lists for individual or shared task prioritization
  7. Multiple project views like Gantt charts, Kanban boards, timeline views, calendar views, etc.
  8. Collaboration tools so remote teams can work together in real-time
  9. Agile project management features to manage the project lifecycle
  10. The ability to visualize and track complex projects in progress

What is the benefit of using visual PM software?

The main benefit is the positive impact on your productivity and your team’s productivity. This is related to the objectives pursued by user interface design and is caused by a reduction in thinking time. The less you think about finding the information, the more you spend time analyzing it, drawing conclusions, and executing.

How do you visually track a project?

There are 4 common ways to visually track projects:

  1. Gantt charts. Seeing your project schedule in a timeline view is a great way to see where you are standing, dependencies between tasks, and your main deliverables.
  2. Kanban boards. Similar to timelines, boards let you have your workflows in a single view. This helps teams work with agile frameworks and quickly change the status of a task with a simple drag and drop.
  3. Dashboards. A quick way to get summarized information of various project components.
  4. Project roadmaps. A high-level visual overview of a project’s goals, milestones, and key deliverables over time. Roadmaps are particularly helpful for strategic planning and stakeholder communication.

visual project management software logos list

What's Next?

Have you tried out any visual project management apps listed above? Is there a SAAS visual project management tool that you would add to this list? Sound off in the comments.

Related tool lists:

If you’re still looking, find other types of project management software and overviews in this article.

Ben Aston
By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. I'm a Certified Scrum Master, PRINCE2 Practitioner and productivity nut!