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There are seemingly countless project management software solutions that offer visuals, so figuring out which is best for you is tough. You want to have understand project performance through visuals that turn complex data into simple and actionable insights but need to figure out which tool is the best fit. I've got you! In this post I make things simple, leveraging my experience managing big, complex projects, and using dozens of different PM tools to bring you this shortlist of the best visual project management software.

What is visual project management software?

Visual project management software is a specialized tool that leverages visual representations to facilitate project planning, tracking, and communication. It goes beyond traditional text-based interfaces, offering graphical elements such as charts, diagrams, and dashboards to present project information in a more digestible and actionable format.

Visual project management software helps streamline project oversight by providing a visually intuitive platform that fosters better communication with stakeholders, understanding of complex information, and decision-making throughout the project lifecycle.

Overviews Of The 10 Best Visual Project Management Solutions

Here’s a brief description of each of the visual project management software that is featured on this list.

Best free plan with bold color-coding of tasks

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually, min 3 seats)
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Rating: 4.7/5 is a bold, easy-to-use visual project management software that lets you view your projects, tasks, and milestones in a variety of ways—Gantt chart, calendar views, task lists, Kanban boards, and completion-level bar charts. Each user can build their own visual dashboard using widgets to pull in and display the data they need mostar in their day-to-day.

monday also has in-app commenting and messaging, making for easy workflow collaboration and approvals. Team members can attach documents right into the project space, including graphics, text files, videos, and spreadsheets. Plus, boasts fully featured iOS and Android mobile apps.

Higher level paid plans will unlock simple, point-and-click automations that can change statuses or send notifications as soon as certain conditions are met. This greatly reduces the organizational and administrative burden on your project management team.’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier. costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

Best collaborative visual project management software

  • Freemium version available
  • From $9.80/user/month min. 2 seats
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Rating: 4.2/5

Wrike is a project management software suitable for teams of five or more, as the software allows for an unlimited number of users. The tool is highly configurable and allows users to customize workflows, dashboards, reports, and request forms.

Wrike enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views, allowing them to choose how to visualize priorities. Wrike also features task lists, subtasks, schedules, shared workflows, file sharing, and real-time communication and collaboration. Users can get advanced insights on their project with performance reporting tools, resource management and allocation, and time tracking.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. You can switch between the home screen and timesheets, dashboards, calendars, reports, and stream (for notifications and messages). Wrike also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams. Users can also try a variety of templates for common organizational processes.

Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

Best for simple visual project planning with no user limits

  • Free forever plan available
  • From $3.99/user/month (billed annually)
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Rating: 1/5

Plaky is a highly visual project management software that supports a wide range of teams in managing their tasks, projects, and overall workflows. The platform makes project management more accessible to teams by offering simple but effective features for planning and a free forever plan with unlimited projects and users.

Plaky allows you to understand your projects from a wide range of views, including lists, Kanban boards, Gantt charts, customizable boards, and ready-made board templates. This feature provides teams with tailored options for organizing their workflows. Plaky also offers features for assigning tasks, setting due dates, sharing files, and viewing project timelines and statuses.

Furthermore, the platform supports team collaboration through commenting and mentioning features. It's also available through a mobile app, making work accessible on the go, which is especially useful for remote teams.

The software integrates with Clockify to help teams track time spent on tasks and Pumble to facilitate live communication.

Plaky has a free plan that supports unlimited projects and users with some feature limitations. Paid plans start at $3.99/user/month (billed annually).

Best for collaborative whiteboards & visualizations

  • 30-day free trial + free plan available
  • From $8/user/month (billed annually)
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Rating: 4.8/5

Miro is a collaborative online whiteboard widely adopted for its vast template library, supporting everything from mind maps to flowcharts. Esteemed by leading corporations, it streamlines project management with visual boards and built-in video conferencing, alongside Agile and wireframing tools.

For project oversight, Miro's Planner feature allows users to visualize tasks using various categories for clearer project landscapes. Miro's Dependencies App also aids in identifying task interconnections across sprints, ensuring informed planning decisions. Furthermore, the tool's capacity planner option offers insights into team bandwidth, aiding in sprint adjustments based on actual task completion timelines.

Overall, Miro's integration of planning tools and project visualization aids teams in visualizing content workflows and navigating project complexities in today's hybrid work setups.

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams,, Confluence, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

Pros and cons


  • Built-in communication features for streamlined collaboration
  • Intuitive and easy setup
  • Free forever plan available


  • Free version does not allow high-quality export to pdf
  • Zooming can be jumpy on larger projects
  • Visitor/guest accounts locked to paid plans only

Best for a flexible board with real-time collaboration

  • Free plan available
  • From $3/user/month
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Rating: 4.7/5

FigJam is an online whiteboard tool created by Figma. It's a flexible and versatile tool that can be used for various aspects of your project planning and management. Because you start with a blank canvas, it can facilitate everything from brainstorming and ideation to workflow mapping and task tracking. The software comes with several pre-built templates you can draw from, too.

Whiteboards can be customized with stickers, comments, shapes, lines, arrows, images, and more. You can use these boards to map out concepts, ideas, and plans. Templates available cover things like project brainstorm structures, roadmaps, flowcharts, timelines, and more. There's also lots of support documentation available, both from Figma and from the Figma community.

What makes FigJam particularly useful in my opinion is its integration with Figma's design platform. For product and design teams, this is super useful because you can plan, manage, and execute your work all within the same environment.

Native integrations are available for Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.

A freemium plan is available for up to 3 boards, and paid plans start from $3 per user, per month.

Best for integrations

  • 14-day free trial + free plan available
  • From $20/user/month (billed annually)
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Rating: 4.6/5

Airtable is a super robust and highly customizable visual project management software with smart sorting and filtering capabilities, an assortment of different data visualization styles, and very flexible workflow automations to accommodate any process. It can be tricky to learn all the ins and outs of the system but it’s well worth the effort.

Airtable is so data dense and informationally rich that its internal search function tends to lag behind what is needed for the tool. Don’t let this stop you from trying it out, though, as you’ll definitely find the broad functionality of the system gets you a bang for your buck.

Airtable integrates with Asana, Basecamp, Dropbox, Box, Email, Eventbrite, Evernote, Facebook, Github, Gmail, Google Drive/calendar/contacts, Instagram, JotForm, MailChimp, LinkedIn, MeetUp, Pocket, Slack, SMS, Soundcloud, Stripe, Trello, Tumblr, Twilio, Twitter, Typeform, WordPress, Wunderlist, YouTube, and Zendesk. You can connect to thousands of other apps using Zapier, Workato, Integromat, or (may require a paid plan) or leverage their robust API to do the same.

Airtable offers a free plan with some feature and size limitations. Paid plans cost from $10/user/month and come with a 14-day free trial.

Best for managing your projects, resources, and finances in one

  • Free demo available
  • Pricing upon request
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Rating: 4.7/5

Forecast is a visual project management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of agencies, consulting companies, SMBs, and enterprises.

PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow every team member to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of work: fixed price, time and material, or retainer.

Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast cost from $29/user/month with a minimum of 10 users and offers a 14-day free trial.

Best for software devs

  • 30-day free trial
  • From $35/month for up to 30 users
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Rating: 4.5/5

Backlog is project management and code management united, making it particularly well suited for software development teams who want a modern, visual workspace. Backlog has everything that you would expect from a visual project management tool: sprint planning, communication tools, real-time updates, and a healthy number of workflow-related integrations. Backlog has both an iOS and Android mobile app, as well.

Backlog also has all the stuff that software dev PMS need: issue and bug tracking, remote work support, version controls, and tons of built-in storage space 100 GB for enterprise level plans). You can even add issues directly from whatever email solution you use. They also empower code review and collaboration through Git, Subversion (SVN), and wikis.

Backlog integrates with Typetalk, Cacoo, Nulab Pass, Slack, Redmine, Jira Importer, Jenkins, iCal Sync, email platforms, Google Sheets, and LambdaTest. You can also build your own integrations and add-ons with Backlog's API.

Backlog is free for up to 10 users and 1 project. Paid plans cost from $35/month for up to 30 users and come with a 30-day free trial.

Best looking customizable dashboard

  • 30-day free trial
  • From $13/user/month (billed annually)
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Rating: 4.4/5

ProjectManager is an online project management solution currently used by over 375K users and counting, including teams from NASA, Volvo, and Ralph Lauren. The tool lets you share projects and collaborate online with features such as Gantt charts, visual dashboards, real-time reporting, and time tracking functionality.

ProjectManager is a highly flexible tool used by teams in construction, manufacturing, IT & dev work, professional services, engineering, product management, and more. It comes with free onboarding and free training to ensure that the tool is set-up to meet the specific needs of your industry and team.

ProjectManager integrates with MS Project, Excel, Office 365, Salesforce CRM, QuickBooks, Xero, Dropbox,, JIRA, Hubspot, Slack,Zendesk, Evernote, OneLogin, OneDrive, and the complete Google Suite. They also have a powerful REST API to help you build against internal or external tools.

ProjectManager is free to use for up to 3 users. Paid plans cost from $14/user/month and come with a 30-day free trial.

Best for making charts pop

  • Free interactive product tour available
  • Available upon request
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Rating: 4.3/5

KeyedIn is a visual project management tool that combines all of your PMO’s projects, tasks, resources, and reports across a modern, clean interface. Simple dashboard views can flag overdue deliveries, tasks, and actions so that your team can address them quickly. They also offer risk & issue management features: track, manage and resolve risks and issues associated with portfolio projects.

KeyedIn is available in over a dozen languages, inlucing English (US & UK), Spanish (Mexico & Spain), Chinese Manderin, and French. They also offer their services in different hyper-focused modules to address things like manufacturing enterprise resource planning, project portfolio management, or professional services PM.

KeyedIn integrates with Salesforce, Cherwell, JIRA, CAST Software Intelligence, Sage, Microsoft BI, and other apps not listed directly on their site. Their enterprise-level plan boasts support for third-party integrations for things like predictive analytics, IT product analysis, advanced reporting, and AL/machine learning.

KeyedIn costs from $15.30/user/month depending on permissions/feature needs. They also offer a free trial for new users.

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The Best Visual Project Management Solutions Software Comparison Chart

Tools Price From $8/user/month (billed annually, min 3 seats)
Wrike From $9.80/user/month min. 2 seats
Plaky From $3.99/user/month (billed annually)
Miro From $8/user/month (billed annually)
FigJam by Figma From $3/user/month
Airtable From $20/user/month (billed annually)
Forecast Pricing upon request
Backlog From $35/month for up to 30 users
ProjectManager From $13/user/month (billed annually)
KeyedIn Available upon request
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

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How I Picked The Best Visual Project Management Software

What am I looking for when we select visual tools for review? Here’s a summary of my evaluation criteria:

User Interface (UI)

A clean user interface will help streamline your use of the tool and prevent bottlenecks caused by tool navigation problems. The tools on this list have tons of features that range from task management to team collaboration features. Therefore, it is easy for a UI to look crowded.


Ideally, you want to reduce the user's learning curve, increase tool adoption, and ensure they can master it. Therefore, I look at the tool's tech support, user support, tutorials, and knowledge bases. I also look into versions of the software on mobile devices.


Is it easy to connect with other tools? Any pre-built integrations? Does it connect with whatever project management tool you may already use in your day-to-day? Does it connect to image storage systems like Google Drive?


How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

Visual Project Management FAQs

Find answers to common questions other people ask about this topic.

What key features are in visual PM software?

  1. Drag-and-drop visual organization of tasks and project planning
  2. Color coding (for due dates, project status, or project progress)
  3. Task management including task dependencies, custom fields, etc.
  4. File sharing or the ability to exchange and manage docs
  5. Reporting and analytics dashboards to measure productivity and output
  6. Checklists or to-do lists for individual or shared task prioritization
  7. Multiple project views like Gantt charts, Kanban boards, timeline views, calendar views, etc.
  8. Collaboration tools so remote teams can work together in real-time
  9. Agile project management features to manage the project lifecycle
  10. The ability to visualize and track complex projects in progress

What is the benefit of using visual PM software?

The main benefit is the positive impact on your productivity and your team’s productivity. This is related to the objectives pursued by user interface design and is caused by a reduction in thinking time. The less you think about finding the information, the more you spend time analyzing it, drawing conclusions, and executing.

How do you visually track a project?

There are 3 common ways to visually track projects:

  1. Gantt charts. Seeing your project schedule in a timeline view is a great way to see where you are standing, dependencies between tasks, and your main deliverables.
  2. Kanban boards. Similar to timelines, boards let you have your workflows in a single view. This helps teams work with agile frameworks and quickly change the status of a task with a simple drag and drop.
  3. Dashboards. A quick way to get summarized information of various project components.

visual project management software logos list

What's Next?

Have you tried out any visual project management apps listed above? Is there a SAAS visual project management tool that you would add to this list? Sound off in the comments.

Related tool lists:

If you’re still looking, find other types of project management software and overviews in this article.

Ben Aston
By Ben Aston

I’m Ben Aston, a digital project manager and founder of I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. I'm a Certified Scrum Master, PRINCE2 Practitioner and productivity nut!