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With so many different project task management solutions available, figuring out which is right for you is tough. You know you want to organize, prioritize, and track tasks within your projects more effectively but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences using dozens of different task management tools with a variety of projects, with my picks of the best Project task management software.

What is project task management software?

Project task management software is a tool that helps you organize and keep track of different tasks in a project. It allows you to create a list of tasks, assign them to people, set deadlines, and monitor the progress of each task. This type of software can be really helpful for keeping everything in one place, so you don’t have to juggle information across different platforms or lose track of what needs to be done.

The main benefit of using project task management software is that it makes managing projects a lot simpler and clearer. It helps you see at a glance what needs to be done, who’s working on what, and when tasks need to be completed. This can be really helpful for teams, as everyone knows what they should be doing and can collaborate more effectively. It’s also great for making sure that nothing gets forgotten or left behind, and it can help keep projects on schedule.

 

Overviews Of The 10 Best Project Task Management Software Solutions

Here are the juicy details on each tool and what they offer.

Project task management software with built-in project management templates

  • Freemium version available
  • From $9.80/user/month min. 2 seats
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Rating: 4.2/5

Wrike is a work management platform with dashboards, workflows, and request forms you can use to complete tasks and projects. It has Gantt charts and Kanban boards you can use to visually assess your team’s progress and help you determine if you can meet a deadline or if you need more time from your client. Wrike has a file-sharing functionality that allows project members to collaborate to beat project due dates.

Large projects take time, and they are easier to manage if you break them down into phases. If you need project task management software with built-in and customizable templates, then Wrike should be on top of your list. Wrike lets you create multiple phases for a project and further break down phases into tasks to make them easier to complete. You can also assign milestones or due dates for each phase, so assignees know exactly how much time they have to complete a task.

Wrike integrates with other time management and work management tools like Microsoft OneDrive, MS Excel, MS Project, Microsoft Office 365, Dropbox, etc.

Wrike has a free version, while the pricing for the paid version starts at $9.80/user/month. Wrike offers a 14-day free trial.

Best for seamless collaboration and visualization for effective project management

  • Free plan available
  • From $8/user/month (billed annually)
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Rating: 4.8/5

Miro is an online whiteboard platform tailored for collaborative and visual work in project management. It's a tool where teams, whether co-located or remote, can bring their ideas to life in a shared, interactive space. This project task management software caters to a variety of team types and sizes, from tech developers to marketers and small businesses.

The platform's flexibility allows everyone to express ideas, allowing users to incorporate various data forms, including images, videos, and text, into their project boards. This adaptability aids in creating detailed and informative visual elements for projects. Additionally, Miro's planner feature offers a visual representation of tasks by different categories, such as sprints or status, while the dependencies app provides insights into task interdependencies, assisting teams in navigating and managing project complexities.

Integrations include Asana, monday.com, Notion, Webex, Figma, Jira, Azure DevOps, Confluence, Trello, Slack, Microsoft Teams, Google Workspace, Zoom, and 100+ others. You can access thousands of additional tools using a Zapier integration. This may require an additional expense.

Project task management software with resource management features

  • Free demo available
  • From $29/user/month.
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Rating: 4.7/5

Forecast is a unified platform you can use to manage your operations, employees, and resources to ensure project completion. It uses artificial intelligence to help you with workforce scheduling and forecasting to ensure that you have enough human resources to deliver projects and products on time. You can use Forecast to generate reports on work utilization and billability so you can gauge the profitability of your operations.

If you want to ensure that project tasks get completed on time and by the right employee, then Forecast is the best project task management software for you because it has resource management features to ensure that you match tasks with proper resources. You can use Forecast to understand the workload of employees to prevent bottlenecks that can result in delays in task completion. Forecast lets you assess how much time employees spend on tasks to help you determine tasks that take longer to complete to schedule training sessions to improve employee skill sets.

Forecast integrates with project task management tools like Trello, Xero, Pipedrive, Jira, Harvest, and others.

Forecast pricing starts at $29/seat/month, and they offer a free trial.

Project task management software for prioritizing tasks

  • 30-day free trial + free plan available
  • From $7/user/month
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Rating: 4.8/5

Profit.co is an OKR (Objectives and Key Results) software to help you measure and achieve company goals. Profit.co helps you plan your to-do-list to focus on urgent task assignments throughout the day. You can use Profit.co to track tasks easily by sorting tasks and projects according to their progress or level of importance, ensuring that you prioritize projects with approaching due dates. Profit.co also lets you create workspaces where you communicate and collaborate with team members in private to protect confidential or sensitive projects.

As much as we want to treat all tasks equally, some tasks are critical and require immediate attention, making Profit.co an ideal project task management for prioritizing tasks. When you create a task using Profit.co, it lets you set a priority level, so assignees know that you need a specific task completed quickly. The software also lets you assign a date and time when a project task is due, so team members know when to complete their task and estimate if they require extensions.

Profit.co works well with other project task management tools like Microsoft Planner, Asana, G Suite, BambooHR, and others.

Profit.co has a free plan for up to 5 users, while the pricing for plaid plans starts at $7/user/month. They also offer a free 30-day trial.

Project task management software with a portfolio of projects and their status

  • 30-day free trial
  • From $10/user/month (billed annually)
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Rating: 4.4/5

Teamwork is an all-in-one project management platform that allows you to manage projects, clients, and employees in one place. You can use Teamwork to plan resources for upcoming projects to ensure that projects have enough resources to complete them on time. Teamwork allows you to bring clients into your projects to make collaboration easier and help team members build rapport with clients. This feature can also help ensure that project managers and team members can communicate with clients easily if needed.

If you want to see all your projects and their statuses in one dashboard, then Teamwork is ideal because it lets you sort existing projects according to their status. This feature also allows you to see the project manager responsible for each project, so you know who to coordinate with. With access to status projects, you’ll see which projects are lagging behind, so you can take a closer look at which tasks your team members are struggling with, allowing you to lend help, add manpower, or adjust due dates.

Teamwork has a free plan for up to five users while the pricing of its paid versions starts at $10/user/month and they offer a 30-day free trial.

Teamwork integrates with other task management tools like Slack, MS Teams, Microsoft Project, Float, and SoftSync for Jira.

Best for its focus on simplicity

  • 14-day free trial + free plan
  • Starts from $11/month for up to 3 users
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Rating: 4.3/5

ActiveCollab is a collaborative project management software with features that are meant to make work easier for project managers.

The software has multiple task views, such as list, column (Kanban), and timeline (Gantt). The list view lets you have a clear view of tasks, assigned resources, due dates, and labels. Then, the column view shows you all tasks at the same time based on the stage they are at. Finally, the timeline view will give you a clear image of tasks and their dependencies across phases of the project.

ActiveCollab integrates with Slack, Quickbooks, Timecamp, Stripe, Braintree, and thousands more through an integration with Zapier. Importing from other project management tools like Asana, Trello, and Wrike is also available.

Pricing starts at $9/member/month, and you can have a 14-day free trial.

Project task management software with time tracking feature

  • Free plan available
  • Starts from $35/month
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Rating: 4.4/5

FunctionFox is a timesheet and project management software to help you manage tasks and projects while maintaining accurate timesheet records. Its time tracking feature can help you save time because there is no need to compile timesheets for payroll processing manually. FunctionFox has a calendar view that lets you assess the status of various projects, so you know which projects are ahead of schedule and which ones are likely to miss their deadlines.

Projects cost money to complete, making FunctionFox an excellent online task management software because it helps you manage tasks and timesheets in one platform. Its time and expense tracking feature allows you to assess the resources projects use to stay within budget. You can use FunctionFox to track how much time tasks take to complete for proper billing and client invoicing. This time tracking feature is also critical to project planning because it gives you a clear idea of how long it takes to complete tasks so you can set realistic deadlines.

FunctionFox pricing starts at $35/month/for the first user plus $5/month/additional users. They offer a free demo upon request.

Best for managing projects, resources, and requests in one place

  • 7-day free trial
  • From $29/user/month
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Rating: 4.1/5

Ravetree is an online work management platform designed for project-driven teams and agencies. It provides agile project management tools alongside resource planning, client and contact management, and budget management and billing tools.

The software's project management solution allows teams to break their projects down into tasks with deadlines, assignees, and checklists for completion. Dependencies can also be set up to show how various aspects of a project relate to one another, and where blockers and bottlenecks might arise. Teams can establish recurring tasks and set notifications about when those repeated assignments are coming back up.

Teams can turn both projects and tasks into templates to be reused in the future, helping to speed up project planning. They can also set milestones within projects to ensure deadlines are met for specific tasks or pieces of work. Projects can be grouped together within a portfolio if teams are working on multiple initiatives for a single client, internal or external.

The system is flexible enough to be used by multiple teams across an organization, and resource management is included in the platform. Request forms can be configured to manage cross-departmental and client requests. Budget tracking and invoicing can also be handled within the software.

Paid plans start from $29/user/month, and a 7-day free trial is available.

Project task management software that lets you outline project tasks

  • 30-day free trial
  • From $9.99/user/month

Mosaic is an IA-powered workforce management software that provides managers and company leaders visibility on the tasks that team members are handling. It uses artificial intelligence to forecast workloads to ensure that you can plan and anticipate workforce requirements to prevent project delays. Mosaic has pre-built report templates you can use to get insights on your company and its projects so you can come up with fact-based decisions.

Mosaic is an excellent project task management software to ensure that each team member understands what they need to accomplish because it lets you create project task outlines. With Mosaic, you can leave detailed instructions ensuring that team members follow to ensure consistency and accuracy in execution. This feature can also help promote accountability because it allows team members to understand task dependencies and how their tasks affect their team members.

Mosaic pricing starts at $9.99/user/month, and they offer a free demo upon request.

Efficient task and project management for remote teams.

  • 30-day free trial
  • From $8.50/user/month

Height is a cloud-based project management software that enables teams to plan, track and collaborate on their tasks and projects from anywhere.

I found Height to be one of the best project task management software tools out there because it's designed to meet the needs of remote teams. Height makes it easy to collaborate with team members, assign tasks, track progress, and manage timelines in real-time. The intuitive interface and user-friendly features make it easy for me to manage my projects effectively.

One of the standout features of Height is its Kanban board, which makes it easy to visualize your project progress, track tasks, and collaborate with your team in real-time. I also appreciate the drag-and-drop functionality, which makes it easy to move tasks around as needed. Another standout feature is the Time Tracking feature, which enables me to track how much time I spend on each task, making it easy to bill clients accurately and monitor my productivity.

Height also integrates seamlessly with other popular project management tools like Asana, Trello, and Jira, which makes it easy to transition to using Height. The Slack integration also helps my team stay on top of their tasks and deadlines, without having to leave the chat window.

Overall, I think Height is an excellent tool for remote teams, freelancers, and small businesses looking to improve their project and task management. Its intuitive interface, powerful features, and easy integrations make it stand out from the other project task management software tools out there.

 

The 10 Best Project Task Management Software Compartison Chart

Here is a table you can use to compare the tools we just covered in the overviews.

Tools Price
Wrike From $9.80/user/month min. 2 seats
Miro From $8/user/month (billed annually)
Forecast From $29/user/month.
Profit.co From $7/user/month
Teamwork.com From $10/user/month (billed annually)
ActiveCollab Starts from $11/month for up to 3 users
FunctionFox Starts from $35/month
Ravetree From $29/user/month
Mosaic From $9.99/user/month
Height From $8.50/user/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Project Task Management Options

Here’s a few more that didn’t make the top list.

  1. ClickUp

    Project task management software that lets you break down big projects into subtasks

  2. monday.com

    Project task management software with Gantt and Kanban views for visually tracking project tasks

  3. MeisterTask

    Best for brainstorming, ideation, and task management in one

  4. Smartsheet

    Project task management software that lets you automate tasks

  5. Celoxis

    Best for managing connected projects within a portfolio

  6. Productive

    Best all-in-one work management solution for agencies

  7. Hive

    Best for teams looking for a user-friendly interface

  8. Kantata

    Project task management software with team collaboration tools

  9. Birdview

    Best for resource allocation and portfolio management

  10. Connecteam

    People management software with a task management feature

  11. Adobe Workfront

    Web-based work and project management software for enterprises

  12. ZenHub

    Project management software with agile automation to help save time

  13. Airtable

    Cloud collaboration platform with task management feature

  14. Asana

    Work management platform for assigning and managing project tasks

  15. Scoro

    SaaS with time, project, and task management capabilities

  16. Flowlu

    Collaboration tool you can use to delegate, prioritize, and manage project tasks

  17. Runn

    Resource management software for scheduling workforce and projects

  18. Jira

    Task management software for agile projects

  19. Notion

    A software for connecting teams, projects, and docs in one platform to improve collaboration in task completion

  20. SuiteDash

    All-in-one business suite with a simple task management feature

How I Picked The Best Project Task Management Software

I first researched and selected all the popular tools on the market based on user reviews and ratings. Then, I narrowed down the list using my experience in project management to define what makes for a good project task management tool. Finally, I created the criteria below to use as a base for my evaluation of the top tools.

User Interface (UI)

A project task management software is something that all employees will use, so I look for software with an intuitive and user-friendly interface with important features that are always within reach.

Usability

A task management software should be easy to master so I look for user-friendly software that with easy to learn features and functions.

Integrations

A project task management software is just one of the many software my company uses so I look for one that works great with my other software.

Pricing

Project task management software ranges in size and scope and each tool should have a price compatible with what they offer.

Which are the key features of project task management software?

  1. Dashboards – Allows users to view current projects and tasks so users can assess progress.
  2. Resource management – Gives users the ability to gauge and allocate available resources to ensure that tasks have enough budget and human resources for a successful completion.
  3. Collaboration tools - Allow members working on the same task or project to communicate and share information, ideas, and documents. 
  4. Automation – Allows users to automate simple and repetitive tasks to save time and resources.
  5. Reporting and analytics – Allows users to generate and analyze reports to gauge work utilization and productivity.
project task management software logos list

What do you think about this list?

Freelancers, small teams, small businesses, and even enterprises rely on task management to complete projects which is why having the right project task management software is critical. With the help of the best project task management, you can manage your workforce to ensure that tasks get completed in time with excellent quality. 

If you want to learn about the latest software and tools your company can use to improve production and efficiency, be sure to subscribe to The Digital Project Manager.

Ben Aston
By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. I'm a Certified Scrum Master, PRINCE2 Practitioner and productivity nut!