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10 Best Project Task Management Software [2022]

Best Project Task Management Software List

Here’s my list of the best software for project task management.

  1. monday.com

    Project task management software with Gantt and Kanban views for visually tracking project tasks

  2. Mosaic

    Project task management software that lets you outline project tasks

  3. Teamwork

    Project task management software with a portfolio of projects and their status

  4. Mavenlink by Kantata

    Project task management software with team collaboration tools

  5. ClickUp

    Project task management software that lets you break down big projects into subtasks

  6. Wrike

    Project task management software with built-in project management templates

  7. Smartsheet

    Project task management software that lets you automate tasks

  8. Profit.co

    Project task management software for prioritizing tasks

  9. FunctionFox

    Project task management software with time tracking feature

  10. Forecast

    Project task management software with resource management features

According to the Pulse of the Profession study by the Project Management Institute, having a clear project management structure can help a company increase its project success rate by up to 38%. By delivering more successful projects, you can attract more clients to fuel your company’s growth. A huge part of a project’s success stems from how capable your team is in executing the tasks assigned to them. Good project task management software can help you and your team manage tasks efficiently. 

This article will tell you about some of the best project task management software and how each can help your company rise to the top by delivering successful projects all the time. 

Comparison Criteria

What do I look for when I select the best project task management platform? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): A project task management software is something that all employees will use, so I look for software with an intuitive and user-friendly interface with important features that are always within reach.
  2. Usability:  A task management software should be easy to master so I look for user-friendly software that with easy to learn features and functions.
  3. Integrations: A project task management software is just one of the many software my company uses so I look for one that works great with my other software.
  4. Value for $: Project task management software ranges in size and scope and each tool should have a price compatible with what they offer.

Project Task Management App: Key Features

  1. Dashboards – Allows users to view current projects and tasks so users can assess progress.
  2. Resource management – Gives users the ability to gauge and allocate available resources to ensure that tasks have enough budget and human resources for a successful completion.
  3. Collaboration tools – Allow members working on the same task or project to communicate and share information, ideas, and documents. 
  4. Automation – Allows users to automate simple and repetitive tasks to save time and resources.
  5. Reporting and analytics – Allows users to generate and analyze reports to gauge work utilization and productivity.
project task management software logos list

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Overviews Of The 10 Best Project Task Management Software Solutions 

1

monday.com

Project task management software with Gantt and Kanban views for visually tracking project tasks

monday.com is a cloud-based platform for handling projects, tasks, and marketing campaigns. It allows team members to communicate effectively and share files, documents, and ideas to successfully complete projects. It has an automation feature you can use on recurring tasks so you can save time and devote your attention to critical tasks. monday.com has a mobile version that works on iOS and Android mobile devices so team members can access the application wherever they are.

If you want project task management software for visually assessing the status of project tasks, then monday.com is an excellent option because it has Gantt and Kanban views. With monday.com, you can pull up your dashboard and see the status of tasks and which team members are handling them, so you know who to send follow-ups to. This feature also lets you determine the availability of team members if you need to assign new tasks.

monday.com integrates with other project management tools, including Slack, Dropbox, Google Drive, Zoho CRM, Adobe Creative Cloud and others.

monday.com has a free version for up to two users, while the pricing for the paid plans starts at $6/user/month. They offer a 14-day free trial.

14 days free trial

From $6/user/month

2

Mosaic

Project task management software that lets you outline project tasks

Mosaic is an IA-powered workforce management software that provides managers and company leaders visibility on the tasks that team members are handling. It uses artificial intelligence to forecast workloads to ensure that you can plan and anticipate workforce requirements to prevent project delays. Mosaic has pre-built report templates you can use to get insights on your company and its projects so you can come up with fact-based decisions.

Mosaic is an excellent project task management software to ensure that each team member understands what they need to accomplish because it lets you create project task outlines. With Mosaic, you can leave detailed instructions ensuring that team members follow to ensure consistency and accuracy in execution. This feature can also help promote accountability because it allows team members to understand task dependencies and how their tasks affect their team members.

Mosaic pricing starts at $9.99/user/month, and they offer a free demo upon request.

Free demo upon request

From $9.99/user/month

3

Teamwork

Project task management software with a portfolio of projects and their status

Teamwork is an all-in-one project management platform that allows you to manage projects, clients, and employees in one place. You can use Teamwork to plan resources for upcoming projects to ensure that projects have enough resources to complete them on time. Teamwork allows you to bring clients into your projects to make collaboration easier and help team members build rapport with clients. This feature can also help ensure that project managers and team members can communicate with clients easily if needed.

If you want to see all your projects and their statuses in one dashboard, then Teamwork is ideal because it lets you sort existing projects according to their status. This feature also allows you to see the project manager responsible for each project, so you know who to coordinate with. With access to status projects, you’ll see which projects are lagging behind, so you can take a closer look at which tasks your team members are struggling with, allowing you to lend help, add manpower, or adjust due dates.

Teamwork has a free plan for up to five users while the pricing of its paid versions starts at $10/user/month and they offer a 30-day free trial.

Teamwork integrates with other task management tools like Slack, MS Teams, Microsoft Project, Float, and SoftSync for Jira.

30 days free trial

From $10/user/month

4

Mavenlink by Kantata

Project task management software with team collaboration tools

Mavenlink is a professional services automation software with project management and team collaboration features. It has a workflow automation feature to automate repetitive and simple tasks to help save time. Mavenlink has a master planning feature that allows you to manage resources to maximize utilization and quickly respond to changes in demand and supply. It also provides optimized resource recommendations so you can get the best resources without straining your budget.

Team collaboration is a critical factor in ensuring the successful completion of project tasks, and if you want software that helps foster teamwork then Mavenlink is an excellent choice. Mavenlink lets team members communicate in private to ensure that confidential project details remain secret. You can use Mavenlink to share documents, proposals, and critical files with project team members, limiting access on a need-to-know basis.

Mavenlink integrates with other project task management and productivity tools like SAP Concur, Jira, Intuit QuickBooks, Oracle, Salesforce, etc.

Mavenlink provides customized pricing and free demo upon request.

Free demo upon request

Pricing upon request

5

ClickUp

Project task management software that lets you break down big projects into subtasks

ClickUp is productivity software that lets you plan, track, and manage projects and tasks. It has dashboards that give you real-time information on the progress of projects and tasks. ClickUp’s whiteboard feature allows team members to contribute ideas that can help improve projects and complete tasks quickly. ClickUp has a mobile app version that works on iOS and Android devices so team members can access the software while working on the field.

If you frequently handle big projects, you know that it is better to break them down into subtasks to make them more manageable, and ClickUp can help you in this regard. ClickUp allows you to create subtasks to make handling project tasks easier. In creating subtasks, you can assign employees with a particular set of skills on a specific part of a project and reassign them to other projects once they complete their subtasks. Creating subtasks also lets you simplify complex projects and provide detailed instructions on how you want your team to handle project tasks.

ClickUp integrates with other project task management tools like GitHub, Google Drive, Google Calendar, Outlook, Chrome, Zendesk, etc.

ClickUp has a free forever personal plan, while the pricing for paid plans starts at $5/user/month.

Free forever personal plan

From $5/user/month

6

Wrike

Project task management software with built-in project management templates

Wrike is a work management platform with dashboards, workflows, and request forms you can use to complete tasks and projects. It has Gantt charts and Kanban boards you can use to visually assess your team’s progress and help you determine if you can meet a deadline or if you need more time from your client. Wrike has a file-sharing functionality that allows project members to collaborate to beat project due dates.

Large projects take time, and they are easier to manage if you break them down into phases. If you need project task management software with built-in and customizable templates, then Wrike should be on top of your list. Wrike lets you create multiple phases for a project and further break down phases into tasks to make them easier to complete. You can also assign milestones or due dates for each phase, so assignees know exactly how much time they have to complete a task.

Wrike integrates with other time management and work management tools like Microsoft OneDrive, MS Excel, MS Project, Microsoft Office 365, Dropbox, etc.

Wrike has a free version, while the pricing for the paid version starts at $9.80/user/month. Wrike offers a 14-day free trial.

14 days free trial

From $9.80/user/month

7

Smartsheet

Project task management software that lets you automate tasks

Smartsheet is a SaaS with team collaboration and task management features to help you manage your company’s workload. It has a dashboard where team members can view their individual tasks and the entire team’s task lists, giving members a better idea of how their tasks affect team tasks. You can use Smartsheet to communicate not just with team members but with clients and stakeholders about critical task items to make clarifications easier. Smartsheet has Gantt charts you can use to track the progress of projects and tasks. With the ability to monitor task progress and project progress, you can add resources to ensure project completion or reassess and adjust deadlines.

Project tasks require your undivided attention. If you want to focus your time on critical project tasks, then Smartsheet is the best task management software for you because it enables you to automate simple and repetitive tasks. You can automate alerts and follow-ups like asking for weekly project task updates or reminding members of due dates to ensure that members keep you in the loop all the time. You can also automate sending notifications or messages to team members if a project task description has changed to ensure they are aware of changes that might affect their assigned tasks.

Smartsheet integrates with other project task management tools like DocuSign, Google Forms, Zapier, Google Calendar, and others.

Smartsheet pricing starts at $7/user/month and they offer a free trial upon request.

Free trial upon request

From $7/user/month

8

Profit.co

Project task management software for prioritizing tasks

Profit.co is an OKR (Objectives and Key Results) software to help you measure and achieve company goals. Profit.co helps you plan your to-do-list to focus on urgent task assignments throughout the day. You can use Profit.co to track tasks easily by sorting tasks and projects according to their progress or level of importance, ensuring that you prioritize projects with approaching due dates. Profit.co also lets you create workspaces where you communicate and collaborate with team members in private to protect confidential or sensitive projects.

As much as we want to treat all tasks equally, some tasks are critical and require immediate attention, making Profit.co an ideal project task management for prioritizing tasks. When you create a task using Profit.co, it lets you set a priority level, so assignees know that you need a specific task completed quickly. The software also lets you assign a date and time when a project task is due, so team members know when to complete their task and estimate if they require extensions.

Profit.co works well with other project task management tools like Microsoft Planner, Asana, G Suite, BambooHR, and others.

Profit.co has a free plan for up to 5 users, while the pricing for plaid plans starts at $7/user/month. They also offer a free 30-day trial.

30 days free trial

From $7/user/month

9

FunctionFox

Project task management software with time tracking feature

FunctionFox is a timesheet and project management software to help you manage tasks and projects while maintaining accurate timesheet records. Its time tracking feature can help you save time because there is no need to compile timesheets for payroll processing manually. FunctionFox has a calendar view that lets you assess the status of various projects, so you know which projects are ahead of schedule and which ones are likely to miss their deadlines.

Projects cost money to complete, making FunctionFox an excellent online task management software because it helps you manage tasks and timesheets in one platform. Its time and expense tracking feature allows you to assess the resources projects use to stay within budget. You can use FunctionFox to track how much time tasks take to complete for proper billing and client invoicing. This time tracking feature is also critical to project planning because it gives you a clear idea of how long it takes to complete tasks so you can set realistic deadlines.

FunctionFox pricing starts at $35/month/for the first user plus $5/month/additional users. They offer a free demo upon request.

Free demo upon request

From $35/month/for the first user

10

Forecast

Project task management software with resource management features

Forecast is a unified platform you can use to manage your operations, employees, and resources to ensure project completion. It uses artificial intelligence to help you with workforce scheduling and forecasting to ensure that you have enough human resources to deliver projects and products on time. You can use Forecast to generate reports on work utilization and billability so you can gauge the profitability of your operations.

If you want to ensure that project tasks get completed on time and by the right employee, then Forecast is the best project task management software for you because it has resource management features to ensure that you match tasks with proper resources. You can use Forecast to understand the workload of employees to prevent bottlenecks that can result in delays in task completion. Forecast lets you assess how much time employees spend on tasks to help you determine tasks that take longer to complete to schedule training sessions to improve employee skill sets.

Forecast integrates with project task management tools like Trello, Xero, Pipedrive, Jira, Harvest, and others.

Forecast pricing starts at $29/seat/month, and they offer a free trial.

Offer a free trial

From $29/seat/month

Need expert help selecting the right Task Management Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Task Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

The 10 Best Project Task Management Software Solutions 

Tool Free Option Price
1
monday.com

Project task management software with Gantt and Kanban views for visually tracking project tasks

14 days free trial

From $6/user/month Check out monday.com
2
Mosaic

Project task management software that lets you outline project tasks

Free demo upon request

From $9.99/user/month Check out Mosaic
3
Teamwork

Project task management software with a portfolio of projects and their status

30 days free trial

From $10/user/month Check out Teamwork
4
Mavenlink by Kantata

Project task management software with team collaboration tools

Free demo upon request

Pricing upon request Check out Mavenlink by Kantata
5
ClickUp

Project task management software that lets you break down big projects into subtasks

Free forever personal plan

From $5/user/month Check out ClickUp
6
Wrike

Project task management software with built-in project management templates

14 days free trial

From $9.80/user/month Check out Wrike
7
Smartsheet

Project task management software that lets you automate tasks

Free trial upon request

From $7/user/month Check out Smartsheet
8
Profit.co

Project task management software for prioritizing tasks

30 days free trial

From $7/user/month Check out Profit.co
9
FunctionFox

Project task management software with time tracking feature

Free demo upon request

From $35/month/for the first user Check out FunctionFox
10
Forecast

Project task management software with resource management features

Offer a free trial

From $29/seat/month Check out Forecast

Other Options

Here’s a few more that didn’t make the top list.

  1. Runn.io – Resource management software for scheduling workforce and projects
  2. Asana – Work management platform for assigning and managing project tasks
  3. Airtable – Cloud collaboration platform with task management feature
  4. SuiteDash – All-in-one business suite with a simple task management feature
  5. Flowlu – Collaboration tool you can use to delegate, prioritize, and manage project tasks
  6. Jira – Task management software for agile projects
  7. Notion – A software for connecting teams, projects, and docs in one platform to improve collaboration in task completion
  8. Connecteam – People management software with a task management feature
  9. Scoro – SaaS with time, project, and task management capabilities
  10. Form – Task management software for mobile workers
  11. Adobe Workfront – web-based work and project management software for enterprises
  12. Shortcut – Project management platform for streamlining and evolving workflows
  13. ZenHub – Project management software with agile automation to help save time

What do you think about this list?

Freelancers, small teams, small businesses, and even enterprises rely on task management to complete projects which is why having the right project task management software is critical. With the help of the best project task management, you can manage your workforce to ensure that tasks get completed in time with excellent quality. 

If you want to learn about the latest software and tools your company can use to improve production and efficiency, be sure to subscribe to The Digital Project Manager.

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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