25 Best Project Scheduling Software To Stay on Track In 2025

monday.com is a project management platform with intuitive collaboration features that are easy to learn and quickly understand. It’s a highly customizable tool that helps you clarify the sequence of work and see the progress and status of your projects at a glance.

Why I picked monday.com: Most of the project scheduling features in monday.com are in the “timeline” feature—this is where you can plan projects, set deadlines, assign team members, break down tasks, and set dependencies. I find it super handy that you can reassign tasks by simply clicking and dragging. I also like that you can view your timelines as spreadsheets, as lists, on a map, on a Kanban board, and other views.

With monday.com you can create summary charts and export and share project plans in a variety of formats (XML, PDF, etc). Apart from that, the platform enables big-picture views using reporting dashboards that collect data from multiple boards, allowing better progress tracking. In my opinion, all of this is helpful for being more data-driven in your business.

All said and done, monday.com technically doesn’t enable you to make Gantt charts in the very traditional sense (nor can you import or export MPP files). However, it’s a flexible, intuitive schedule management software tool that helps you see where tasks are bottlenecking, understand who’s currently working on what, etc. What’s more, the customizable fields and the drag-and-drop functionality makes it easy to quickly set up and start using. So for those reasons, I decided to include it in my roundup.

monday.com Standout Features & Integrations

Features include a timeline overlap view that allows users to see task overlaps and dependencies across multiple projects. The platform also offers a timeline zoom functionality that allows users to view schedules at various levels of granularity, from hourly breakdowns to long-term project overviews.

Integrations include apps like Slack, Excel, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and thousands more accessible via Zapier.

Runn is a real-time project scheduling and resource planning tool with integrated time tracking and powerful forecasting capabilities.

Why I picked Runn: Scheduling is easy and intuitive in Runn, which made it an easy choice to add it to my list. You can simply drag-and-drop to create project phases and allocations. You can also create project milestones, project notes and add project budgets easily. I like how intuitive it is to flick between monthly, quarterly and half-yearly views to plan for the short and long term. If you don’t have the right person at the right time, use placeholders to define the requirements for the project.

Runn makes planning dynamic and visual, which I also appreciate. Watch the charts and reports update as you plan your projects. You can see visualizations of capacity, workload, availability, and billable and non-billable utilization. I like how you can plan out tentative projects to see how your resourcing plans might change if the work gets confirmed.

Track projects, view forecasts, and get relevant metrics within Runn. You’ll have up-to-date data in one place to keep tabs on insights like utilization, project variance, and overall financial performance. You can also use Runn’s built-in timesheets to understand how much time was worked on your projects compared to what was planned.

Runn Standout Features & Integrations

Features include a tentative project planning feature that allows users to simulate potential projects and evaluate their impact on resources and finances before confirming them. Its real-time project variance tracking also highlights differences between planned and actual performance, which can help teams identify issues early and adjust accordingly.

Integrations include apps like Harvest, WorkflowMax, and Clockify for importing project, client, and people data and syncing time entries. With Runn’s API, you can build your own integration to send data across your favorite tools.

Kantata is a resource management & PSA software with modules for project scheduling and management, accounting, resource management, business intelligence, and team collaboration.

Why I picked Kantata: I chose this software because it offers a system of dashboards, live time and expense tracking features, and a great document management system. All of these best-in-class features are delivered through straightforward and minimalistic design.

For project scheduling specifically, I find that Kantata offers a comprehensive set of useful features. As you make detailed project plans, the tool support a multi-level work breakdown structure that lets you define the project by a series of granular tasks and subtasks. Other scheduling features I noticed include: Gantt chart-based project plan capabilities, schedule management, multi-level WBS, workflow planning, task assignment and scheduling, and critical path and variance analysis.

It also has some good contextual collaboration features to communicate around tasks, projects, and many other project objects. All of this combined makes it a full suite. It takes some time to truly master, but the simple, streamlined UI shortens the learning curve significantly in my experience.

Kantata Standout Features & Integrations

Features include a multi-level work breakdown structure (WBS) that allows teams to break projects into granular tasks and subtasks, offering precise control over project execution and scheduling. Additionally, Kantata’s built-in trend analysis provides actionable insights into project performance over time, which can help teams to adjust strategies proactively and improve long-term outcomes.

Integrations include pre-built integrations with tools like Expensify, G Suite, Xero, Salesforce, Netsuite, Jira, Hubspot, Slack, Concur, Dynamics 365, Qualtrics, and Quickbooks. They also provide an integration platform called M-Bridge to help you build your own integrations.

Resource Guru is a dedicated resource management software. The tool allows team members to visualize tasks on calendars, shows what everyone is working on, and clearly displays availability so project managers can maximize utilization.

Why I picked Resource Guru: Project managers can make resource bookings simultaneously while ensuring they aren’t overbooking resources—a handy functionality that earned this software a spot on my list! Because of this, resource and project clashes are automatically prevented, which I really appreciate.

Another capability of the software that I like is that bookings can be added to a waiting list and used for capacity planning later. Each staff member gets their own resource dashboard so they can log in and know exactly what they should be working on. Finally, I love how the powerful reporting features allow users to monitor utilization and business performance, as well as help with capacity planning.

Resource Guru Standout Features & Integrations

Features include a time buffers tool that enables project managers to allocate contingency time between bookings to prevent schedule overlaps and burnout. Additionally, the platform includes multi-project scheduling, which allows users to seamlessly manage overlapping projects by displaying dependencies and conflicts across all active schedules in one unified view.

Integrations include calendar apps like Outlook calendar, Calendly, and Google calendar. Thousands of additional apps are accessible through Zapier.

Scoro is a work management software with features for managing your projects, finances, and resources all from the same system. It's well-suited to the needs of professional services businesses.

Why I picked Scoro: This platform earned its spot on my list because of how comprehensive its feature suite is, and also because of its features that cater specifically to agencies, consultancies, and other professional service providers. These include time tracking for billable and non-billable hours as well as quote and billing management, plus retainer management for recurring clients and projects.

As for project scheduling, users can create Gantt charts to manage resources, timelines, and projects in a single view. You can also set up fixed fees, timelines, and materials to ensure you stay within established scopes of work. For projects your team will repeat, you can create templates to easily re-use for simplified schedule management.

Scoro Standout Features & Integrations

Features include a project margin tracking feature that provides real-time visibility into the profitability of projects by analyzing budgets, costs, and revenue at a granular level. The tool also offers an automated late fee calculation for invoicing that ensures accurate billing while saving time on manual adjustments, especially for recurring clients.

Integrations include Xero, QuickBooks, Sage Intacct, Microsoft Exchange, Expensify, Stripe, Google Calendar, Jira, Slack, Asana, Dropbox, PayPal, and more.

Bonsai is an all-in-one business management platform that helps businesses manage various aspects of their operations. The platform unifies client, team, and project management into a single intuitive interface, and is ideal for a wide range of organizations, like consultancies, professional services firms, and agencies, looking for an integrated solution for project and overall business management.

Why I picked Bonsai: I like that Bonsai helps you keep your projects on track with its clear Kanban view. The platform's project scheduling features allow you to assign tasks to specific team members and track time. Bonsai also integrates with calendars to prevent double bookings.

Furthermore, Bonsai's capacity planning feature provides an overview of your team's current capacity. You can set a daily capacity for your team to ensure that when projects are scheduled, no one is over- or under-utilized. This feature also lets you log time off, so you know who's available to work on tasks and when.

Another standout feature of Bonsai is its financial management capabilities, which seamlessly integrate with your project scheduling and overall business management. You can get insights on project profitability, billable and non-billable hours, and utilization rate with the platform's reports dashboard. These unified features help align all aspects of your business, from project planning to overall objectives.

Bonsai Standout Features & Integrations

Features include an auto-scheduling feature that automatically adjusts timelines based on changes in task dependencies or team availability. Additionally, Bonsai provides schedule sync alerts that notify users of potential scheduling conflicts or delays when integrating external calendars or project updates, ensuring projects stay on track without manual oversight.

Integrations include Zapier, Slack, QuickBooks Online, Gmail, Google Calendar, Calendly, ClickUp, Trello, Google Drive, Google Sheets, Xero, HubSpot, and more.

Zoho Projects is a project management and project scheduling software from Zoho. It offers flexibility and customizations to suit the needs of traditional project managers as well as agile teams.

Why I picked Zoho Projects: I chose this software because it has multiple ways of viewing information, like lists, Kanban, or Gantt charts. With task tags and custom views and filters, you can organize your tasks and find them with ease. In addition to timeline planning, you can plan your resources effectively with the drag-and-drop resource utilization module.

I like how easy it is to keep everyone in the loop right inside Projects via inbuilt chat, forums, and comments, or take the social route with the project portal feed. Add to that the integrated advanced analytics capabilities to generate more than 50 types of charts and reports.

The colorful dashboards are also fully customizable so that users can make Zoho Projects their own. The interface and modules are highly customizable. All aspects of the UI from theme colors to arrangement and visibility of the various modules can be changed to suit a user’s preferences. I really appreciate all of these customization options.

Zoho projects also offer free onboarding for customers and a comprehensive online help guide for all users, which I found to be super useful. The platform stands out in cases where there are multiple hand-offs involved. It is especially popular among IT companies, consultants, and education organizations.

Zoho Projects Standout Features & Integrations

Features include a blueprint feature that enables users to design and automate custom workflows, ensuring consistency and efficiency in managing task handoffs and approvals. Additionally, Zoho Projects’ integrated social collaboration tools, including project portal feeds and forums, foster smooth communication and engagement among team members.

Integrations. Being part of Zoho’s ecosystem allows Projects to connect to several of Zoho’s own services such as Zoho Books, Zoho CRM, and Zoho’s finance suite. The new Zoho marketplace allows 3rd party integrations as well.

Screendragon is a work management platform designed for marketing, agency, and professional services teams. It combines project management, workflow automation, resource management, and budgeting in one solution. 

Why I picked Screendragon: The platform offers an automated resourcing capability. You can auto-populate schedules from scope staff plans and make adjustments through a drag-and-drop interface. This dynamic scheduling ensures that your team is always aligned with project demands, allowing for real-time budget updates as changes occur. 

The platform also offers visualized workflows that simplify project oversight, ensuring everyone is aligned and progressing efficiently. All aspects of a project—tasks, timelines, budgets, and resources—are centralized, providing a holistic view that enhances decision-making and keeps projects on track. 

Screendragon Standout Features & Integrations

Features include smart forms that guide users on necessary inputs, automatically routing data to the appropriate personnel based on permission levels. This ensures that information is captured accurately and reaches the right team members promptly. Additionally, the platform's budget module offers early warnings to maintain project financial health, allowing you to compare estimated, budgeted, and actual costs for up-to-date financial insights.

Integrations include MS Power BI, Slack, MS Teams, Zapier, Google Drive, Trello, Microsoft 365, Box, Jira, Microsoft OneDrive, and PeopleSoft.

Miro is a visual workspace tool that offers a wide range of features such as process mapping, project management, and content visualization, making it the best tool for visual innovation workspaces.

Why I picked Miro: I chose Miro as the project scheduling software after determining its unique capabilities in providing a visual workspace for innovation. It stands out due to its comprehensive suite of tools that support creativity, collaboration, and productivity, which are essential for managing complex projects. I believe Miro is best for visual innovation workspaces because it enables real-time collaboration and visualization of complex systems, ideas, and organizational structures, which is crucial for teams to innovate effectively and efficiently.

Miro Standout Features and Integrations

Features include voting and polling features can also streamline decision-making by allowing teams to gather feedback and prioritize tasks collaboratively in real time. Additionally, Miro’s TalkTrack functionality lets users record explanations and walkthroughs directly on the canvas, ensuring clarity and context for distributed teams working asynchronously.

Integrations include Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Monday.com, Confluence, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Microsoft Project is a project management software built over 35 years ago to help you keep track of all your work.

Why I picked Microsoft Project: I like that this software can be purchased with Office 365 (which many companies use) or as a stand-alone item. Microsoft Project has the honed functionality of an Excel file with scheduling-specific tools for project management pros, which makes it friendly and approachable, in my opinion.

If you need project scheduling help, try the intuitive and robust Gantt chart generator to navigate product timelines. And for adapting to our current needs, MS Project is available in both cloud-based and on-premise options, which I definitely think is worth mentioning.

MS Project Standout Features & Integrations

Features include portfolio modeling, which helps organizations evaluate and prioritize projects based on strategic goals and resource constraints. Furthermore, the tool's coauthoring capabilities enable real-time collaboration on project schedules, allowing multiple team members to work simultaneously and stay aligned on timelines.

Integrations include other Microsoft software, like Outlook, Excel, Skype, and more.

Nifty is a project management platform that helps teams plan and track their work. Its roadmapping capabilities help you schedule your projects effectively and keep a high-level view of what's in the pipeline.

Why I picked Nifty: This software offers a comprehensive roadmapping module that helps you plan out and oversee projects at a team, department, or company level, which I really appreciate. I like that you can view your project roadmap as a traditional timeline spreadsheet (Gantt chart), or opt for the swimlane view to break up projects by focus. The software allows you to set milestones, including recurring milestones, and create custom fields for added context.

Beyond its project scheduling capabilities, the software also has task management, document and file sharing, and reporting tools. You can manage portfolios and create forms, too. Finally, employee management and collaboration tools like time tracking and in-app discussions help reduce app-switching. In my opinion, all this makes it quite a comprehensive solution.

Nifty Standout Features and Integrations

Features include a recurring milestones feature that allows teams to streamline repetitive project goals to ensure consistent progress tracking across similar workflows. Moreover, the platform's project homes serve as centralized hubs that bring together tasks, timelines, documents, and discussions for an at-a-glance overview of each project. Additionally, the built-in form builder enables users to create custom intake forms that feed directly into projects, simplifying the process of gathering requirements and initiating new tasks.

Integrations include Slack, Zoom, Harvest, Github, Miro, Typeform, Google Drive, Google Calendar, Microsoft Suite, and Webex. You can also import your project data from Jira, Asana, Basecamp, Clickup, Wrike, Trello, or a .CSV file. Additional integrations can be configured with Zapier.

ActiveCollab is a project management software with a simple interface approach to helping you keep track of work.

Why I picked ActiveCollab: With this software, you know when every stage of the project is due. You can also establish your own processes that work well both for your team and your clients, which I appreciate. Features like drag-and-drop task lists, collective updates across gamified social feeds, time and cost estimation tools, and billing solutions make it a well-rounded solution in my opinion.

I like that this software is a simple tool at its core. There are even sample projects that cover anything from web design to editorial calendars to help project management newbies thrive. This made it easy for me to get up and running quickly!

ActiveCollab Standout Features & Integrations

Features include a timeline planning tool that lets you map out entire projects visually, making it easier to spot overlaps or gaps in schedules. The tool also offers project phase tracking, which enables teams to break schedules into distinct phases and monitor progress at each stage. Lastly, ActiveCollab integrates budget forecasting with scheduling, which can help teams align timelines with financial constraints for more realistic planning.

Integrations include Google Drive, Dropbox, Trello, Basecamp, Asana, Wrike, Slack, Hubstaff, TimeCamp, Quickbooks, Xero, Authorize.Net, Braintree, PayPal, Stripe, and hundreds of other third-party apps using Zapier.

Adobe Workfront is a project management software that helps enterprises connect projects and tasks to strategic goals.

Why I picked Workfront: One of the strongest points of this tool is its ability to sync with other products in the Adobe ecosystem.

It has an impressive project scheduling tool that can create tasks, milestones, and predecessors, and allocate resources while monitoring progress within set time frames. It is a great collaboration tool where team members stay in sync through threaded conversations, status updates, and comments. They can even assign milestones to each other and get live notifications of any changes taking place. For reporting, Workfront offers 50 report templates to analyze and share the status of your project. You can even create your own dashboard and combine multiple reports into one.

Workfront Standout Features & Integrations

Features include an advanced workload balancer that reallocates resources based on team capacity and project deadlines to ensure schedules remain realistic. Furthermore, Workfront’s real-time portfolio scheduler allows managers to prioritize and reschedule tasks across multiple projects to ensure alignment with shifting strategic goals while maintaining visibility into overall timelines.

Integrations include out-of-the-box software, like Adobe Creative Cloud & Experience Manager, Jira, Slack, Salesforce, and MS Teams. You can also build custom integrations using Workfront Fusion, an integration platform for any web-based application.

KeyedIn is a project portfolio management software for growing and scaling PMOs.

Why I picked KeyedIn: Its flexible, adaptive timelines and dynamic prioritization systems help you manage all of your project scheduling needs. Their agile portfolio management solution allows a backlog of key initiatives to be reprioritized as needed, making scheduling easier.

KeyedIn supports multiple languages and currencies, making it a good choice for large or small enterprises that need to do business across borders. Additionally, their customer service team has a reputation for honesty and transparency in the implementation process.

KeyedIn Standout Features & Integrations

Features include predictive scheduling analytics that use historical project data to forecast potential delays and recommend schedule optimizations. Furthermore, KeyedIn’s adaptive resource leveling feature reallocates resources in real-time to ensure optimal utilization and minimize scheduling conflicts.

Integrations include Jira, Microsoft Dynamics CRM, Dynamics 365, SharePoint, QuickBooks, Microsoft Outlook, Sage Intacct, Salesforce App Cloud, SugarCRM, SAP CRM, Pivotal Tracker, Microsoft Dynamics GP, VersionOne, and Fulcrum. Additionally, the software uses API Version 3 that makes it easier for its customers to share or extract project and portfolio data with other business software solutions.

Birdview PSA is a project scheduling software that helps businesses manage their projects, resources, and finances in one place. It's a part of the Easy Projects platform, which offers a range of project management tools and features. Birdview PSA is designed to help professional service organizations, like consulting firms, marketing agencies, and software development companies, streamline their project planning and execution processes.

Why I Picked Birdview PSA: I chose Birdview PSA as one of the best project scheduling software because it offers a comprehensive set of features that cater to the specific needs of professional service organizations. It's not just a generic project management tool, but rather a specialized solution that understands the unique challenges faced by businesses in this sector. Plus, it's super user-friendly and easy to navigate, which is always a big plus in my book.

Birdview PSA also offers a robust project planning and scheduling module that supports different types of project methodologies, like Agile, Waterfall, or a hybrid approach. You can create detailed project plans, set up dependencies, and track progress using Gantt charts, Kanban boards, or other visual tools. Finally, the collaboration and communication features in Birdview PSA are top-notch. You can set up project-specific discussion boards, share files, and even integrate with popular communication tools like Slack or Microsoft Teams to keep everyone on the same page.

Standout Features & Integrations

Features include a milestone alignment tool that ensures all project milestones are synchronized across dependent projects to prevent delays in interconnected workflows. The platform also features a dynamic timeline adjustment tool that recalculates schedules automatically when dependencies or resource availabilities change. For long-term planning, Birdview PSA also includes a multi-year roadmap view that enables organizations to align schedules with strategic objectives.

Integrations include Microsoft Teams, Microsoft Project, Jira, Adobe Creative Cloud, MS Excel, Outlook, Hubspot, Salesforce, Oracle NetSuite, Gmail, Slack, Zoom, Github, Gitlab, HelpScout, HelpDocs, Olark, and other options for time tracking, design, ERP, and accounting software. You can also use their RESTful API to build additional integrations.