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15 Best Project Scheduling Software Of 2022

The Best Project Scheduling Software

Here are the top 15 project scheduling tools I’ve included in this review:

  1. monday.com

    Best for ready-made templates

  2. Kantata

    Best project scheduling tool for workflow automation

  3. Resource Management by Smartsheet

    Best for matching resources and team members to specific projects

  4. Hub Planner

    Best for medium and large enterprises

  5. Runn

    Best project scheduling tool for growing IT and software teams

  6. Celoxis

    Best for complex project scheduling

  7. Resource Guru

    Best for beginners who want to scale from a low-cost option

  8. TeamGantt

    Best project scheduling tool for beginners

  9. MS Projects

    Best project scheduling software for general users

  10. Workfront

    Best for robust feature set

  11. Microsoft Project Online

    Best for general users

  12. Notion

    Best project scheduling tool for small businesses

  13. KeyedIn

    Best project scheduling software for international enterprises

  14. ActiveCollab

    Best for project scheduling for small teams

  15. ProWorkflow

    Best project scheduling software for beginners who want simple UI


Project scheduling is one of the basic skills any project manager should have. It is the mechanism we use to shine in front of our stakeholders by showing how we’ll approach a new project.

It starts at a high level when we create the master schedule and give the client a rough idea of what to expect. After guiding the first couple of conversations, we then use the result to inform our detailed project schedule. Finally, having gathered internal feedback, we present the final version which can be resource loaded, and it becomes the baseline against which you’ll be measuring project progress.

That’s a lot of pressure and the reason why it’s important to have software that properly supports your scheduling, from tasks to resources. Your job as project manager is to ensure everything runs smoothly—from putting a team together, allocating those resources, running meetings, budget planning, and forecasting.

Selection Criteria

When selecting software, I research and analyze certain categories which are relevant to the project management app.

  1. User Interface (UI): I look at the distribution of elements on screen as well as how attractive the design is. Having ‘pretty’ software is important if you see it every day, in my opinion.
  2. Usability: I experience the tool as a new user and try to analyze how intuitive it is. Also, I approach it as someone who would need to teach others how to use this tool to other people. Is it easy to learn?
  3. Integrations: At a minimum, most project management software will have pre-built integrations with Google Suite, Dropbox, and Box. Something to watch for is integrations with or the ability to sync with calendar apps—while it may seem like a no-brainer, not all tools have pre-built integrations with calendar apps that you’re already using (or you have to upgrade your plan to access that functionality).
  4. Pricing: How does this tool’s price compare to other tools with similar feature sets? I also search for free trials or free versions of the software that allow you to test their functionality for yourself. Small teams with simple project scheduling needs might be able to get by with free project scheduling software.

Project Scheduling Software Features

Let’s review some of the features that we can find in project scheduling solutions.

  1. Budget planning: Fields or specific modules where you can keep track of the money and how it’s being spent.
  2. Task management: The software should offer various ways to manage project tasks. Likewise, it should have views that let you see these tasks in different ways, such as Gantt charts, calendar views, table views, and Kanban boards.
  3. Communication: A lot of PM software has some kind of communication tool built-in. These include team chat, messaging, integrations with email for automatic notifications, a live activity stream or notifications feed, and task comments.
  4. Resource management: When we schedule tasks, we also schedule resources. Therefore, the software should have a module where we can look at our team, allocation, workload, and some kind of project dashboard where we can track activity.
  5. Analytics & reporting: One of the main benefits of project scheduling software is its ability to easily provide loads of project data and compile it into reports. The best project planning software offers analytics and reporting features like configurable reports, real-time and interactive reporting features, automatic report generation, and advanced analytics that track time, resource utilization, costs, and other key project metrics.
project scheduling software logos list


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The Best Tools For Project Scheduling

1

monday.com

Best for ready-made templates

monday.com is a scheduling tool with intuitive collaboration features that’s easy to learn and quickly understand. It’s a highly customizable tool that helps you clarify the sequence of work and see the progress and status of your projects at a glance.

Most of the project scheduling features in monday.com are in the “timelines” feature—this is where you can plan projects, set deadlines, assign team members, break down tasks, and set dependencies. You can reassign tasks by simply clicking and dragging, and you can view your timelines as spreadsheets, as lists, on a map, on a Kanban board, and other views.

monday.com offers the ability to create summary charts as well as export and share project plans in a variety of formats (XML, PDF, etc). Apart from that, monday.com enables big picture views using reporting dashboards that collect data from multiple boards, allowing better progress tracking.

All said and done, monday.com technically doesn’t enable you to make Gantt charts in the very traditional sense (nor can you import or export MPP files). However, it’s a flexible, intuitive schedule management software tool that helps you see where tasks are bottlenecking, understand who’s currently working on what, etc. What’s more, the customizable fields and the drag-and-drop functionality makes it easy to quickly set up and start using.

monday.com’s integrates with apps like Slack, Excel, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and others, accessible via Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $6/user/month

Pros

  • Colorful, graphically pleasant schedule interface
  • Easy to use calendar and task scheduling
  • Resource scheduling tools included

Cons

  • UI navigation can lag
  • Complicated pricing structure
2

Kantata

Best project scheduling tool for workflow automation

Kantata is a well-rounded tool with modules for project scheduling and management, accounting, resource management, business intelligence, and team collaboration—all in one. On top of this, it offers a system of dashboards, live time and expense tracking features, and a great document management system. All of these best-in-class features are delivered through straightforward and minimalistic design.

For project scheduling specifically, Kantata offers a complete set of useful features. As you make detailed project plans, the tool support a multi-level work breakdown structure that lets you define the project by a series of granular tasks and subtasks. Other scheduling features include: Gantt chart-based project plan capabilities, schedule management, multi-level WBS, workflow planning, task assignment and scheduling, and critical path and variance analysis.

Kantata is really much more than a project plan software, as it offers some resource management features (real-time utilization, resource forecasting, capacity management), analytics (built-in reports, custom reporting, trend analysis) and accounting tools (project costing, budget management, invoicing). It also has some good contextual collaboration features to communicate around tasks, projects, and many other project objects. It’s a full suite that takes time to truly master, but the simple, streamlined UI shortens the learning curve significantly.

Kantata takes a unique approach to integrations. As part of their “API-first strategy”, they’ve built a solution that doesn’t require a third party in order to integrate with any apps. They provide an integration platform (called M-Bridge) that’s designed to simplify integration between Kantata and other business apps like CRM, HCM, and financial software. On top of the M-Bridge platform, Kantata provides several pre-built integrations with these tools: Expensify, G Suite, Xero, Salesforce, Netsuite, Jira, Hubspot, Slack, Concur, Dynamics 365, Qualtrics, Quickbooks, and Sage Intacct.

Kantata offers plans to meet your needs. Choose from resource management to complete PSA with advanced BI. To receive accurate pricing information, contact Kantata directly.

From $19/user/month

Pros

  • Aesthetic, simplistic calendaring
  • Various scheduling data views
  • Drag-and-drop Gantt chart timeline
  • Improved task tracking since older versions of the software

Cons

  • Lack of global search function
  • No schedule sharing without log-in
3

Resource Management by Smartsheet

Best for matching resources and team members to specific projects

Resource Management by Smartsheet, a high-level resource management and scheduling software, helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real time.

Built-in timesheets, mobile time tracking, and expense tracking, enables you to create rich project reports by filtering project data with just a few clicks. Reports can give insight into historical data or offer a forecasted view of team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.

Over 1,000 of the most innovative companies in the world rely on Resource Management by Smartsheet, from 10-person shops and 100-person teams within global brands to 1,000+ person professional services firms. Resource Management by Smartsheet has been recognized for its design excellence with awards from FastCo, SXSW, IxDA + IDSA.

Resource Management by Smartsheet easily integrates with a variety of internal workflows and software suites. Additionally, it provides a flexible API and Zapier integration that can connect with top operational tools for analytics, communications, PM, ERP, and finance.

With a unique project and resource matching feature, Resource Management by Smartsheet helps match team members to the project’s requirements according to different criteria like disciplines, skills, availability, and more.

30 days free trial

From $25/user/month

Pros

  • Combines time tracking and resourcing
  • Able to forecast resource utilization
  • Skills database helps resource allocation
  • Intuitive for keeping timesheets and assigning hours

Cons

  • Initial resource set-up takes time
  • Could use better data visualization
  • Bulk project edits don’t apply to resource field
4

Hub Planner

Best for medium and large enterprises

Hub Planner is a resource management software with a full suite of project scheduling, time entry, and reporting features. The core feature is the simple and usable Scheduler, which allows for project and resource planning and visualization. Users can drag and drop to plan projects and schedule resources. The tool also offers a multi function menu, powerful filtering, and a dynamic team capacity bar. Multiple view modes allow for both high-level birds-eye views and granular views of projects.

Hub Planner has a powerful reporting engine with 70+ pre-formatted templates. If you can’t find what you’re looking for in a template, you can create reports from scratch.

Hub Planner also has a number of inline workflows for timesheets, requesting vacation time, and a slick resource requesting & approval option. Their Unassigned Work feature is great for scheduling and forecasting ahead of the pipeline, and users can create custom fields at the resource or project level. Users can also customize schedule notifications and reminders.

They’ve taken a modular approach so you have the option to add or remove extensions to the base product, allowing teams to increase functionality or turn off bits they don’t need. Inline integrations with Basecamp, Slack, iCal, REst API, and Zapier are available.

Hub Planner offers a pretty extensive 60 days free trial with everything included. There is an extensive knowledge base with tutorial videos, and their customer support is excellent.

Licenses begin at $7 per month, per resource with annual discounts available.

60 days free trial

From $7/user/month

Pros

  • Filter planning & forecasting data by project, resource, group or skill set
  • Easily track several projects and generate reports
  • Good overview of staff task/time allocations and availability

Cons

  • Need to click into modal for more details on events/projects bookings
  • To customize views and schedule layout you need to edit settings
  • Would be nice to view more project booking information like custom fields in iCal
5

Runn

Best project scheduling tool for growing IT and software teams

Runn is a real-time project scheduling and resource planning tool with integrated time tracking and powerful forecasting capabilities. Get a bird’s-eye view of all projects and people to stay on top of your business. Collaborate with co-workers to remain up-to-date and on the same page with remote teams.

Scheduling is easy and intuitive in Runn–simply drag-and-drop to create project phases and allocations. Create project milestones, project notes and add project budgets. Flick between monthly, quarterly and half-yearly views to plan for the short and long term. If you don’t have the right person at the right time, use placeholders to define the requirements for the project.

Runn makes planning dynamic and visual. Watch the charts and reports update as you plan your projects. You can see visualisations of capacity, workload, availability, and billable and non-billable utilisation. Plan out tentative projects to see how your resourcing plans might change if the work gets confirmed.

Track projects, view forecasts, and get relevant metrics within Runn. You’ll have up-to-date data in one place to keep tabs on insights like utilization, project variance, and overall financial performance. Use Runn’s built-in timesheets to understand how much time was worked on your projects compared to what was planned.

Runn integrates with Harvest, WorkflowMax, and Clockify for importing project, client, and people data and syncing time entries. With Runn’s API, you can build your own integration to send data across your favorite tools.

Try Runn free for 14 days, no credit card required. Runn has three pricing plans: Free for Startup (5 or fewer people), $10 per person for Pro, and custom pricing for Enterprise. There is also a 20% discount on annual plans.

14 days free trial

From $10/user/month

Pros

  • Clean UI that’s easy to use & navigate
  • Free version available for 5 users
  • Native integrations & API available

Cons

  • No time tracking built in
  • Cant keep notes on projects
  • Colors are not customisable
6

Celoxis

Best for complex project scheduling

When it comes to project scheduling, Celoxis comes packed with powerful planning and scheduling tools to help you build dynamic project plans that automatically adjust to changing real-world conditions. Armed with one of the most flexible, fast, and responsive interactive Gantt charts, Celoxis can effortlessly handle large project plans involving multiple levels of sub-tasks, inter-project dependencies and even multiple resources per task.

Its automatic scheduling feature accommodates almost every real-world scenario to provide a robust and reliable project schedule. With features like automatic email alerts, RAG health indicators, and critical path analysis, Celoxis makes project tracking a breeze. Celoxis provides visibility into what every member is doing and gives you the ability to track resource loads in real-time. With built-in team and client collaboration features, one can effortlessly share files, discuss, and exchange comments not just with other team members but also with your clients. Several best-practice and custom reports including drill-down charts that let you gather 360-degree real-time insights around your projects and resources.

Celoxis integrates out-of-the-box with popular apps likes Google Drive, Excel, MS Project, Jira, Salesforce, and Quickbooks Online. It is also fully integrated with Zapier, which allows you to use sync with thousands of apps. It also has an easy-to-use web-based API to connect with other services and legacy business apps.

Celoxis is one of the few tools that offer SaaS and On-Premise deployment options. Celoxis costs $25/user/month with additional commitment discounts.

30 days free trial

From $25/user/month

Pros

  • Pre-built project matrix report
  • Has resource management and loading
  • Supports advanced predecessor conditions
  • Great value for small teams

Cons

  • Heavy, complex interface
  • Clients cannot be assigned tasks
7

Resource Guru

Best for beginners who want to scale from a low-cost option

Resource Guru is a dedicated resource scheduling software tool. The tool allows team members to visualize tasks on calendars, shows what everyone is working on, and clearly displays availability so project managers can maximize utilization. Project managers can make resource bookings simultaneously while ensuring they aren’t overbooking resources.

Resource and project clashes are automatically prevented. Bookings can be added to a waiting list and used for capacity planning later. Each staff member gets their own resource dashboard so they can log in and know exactly what they should be working on. Powerful reporting features allow users to monitor utilization and business performance, as well as help with capacity planning.

Resource Guru costs from $2.50/user/month.

30 days free trial

From $2.50/user/month

Pros

  • Availability bar feature for capacity planning
  • Clash management capabilities to prevent overbooking
  • Powerful resource filters

Cons

  • Integrations are mainly via Zapier, rather than as native integrations
  • No copy-paste of resource tasks
8

TeamGantt

Best project scheduling tool for beginners

Used by Amazon and Netflix, TeamGantt is a project management tool with a freemium version for smaller groups and teams who don’t yet need an upgrade to a paid plan. Obviously, TeamGantt specializes in Gantt charts and other task planning but they also track workloads and team availability, collaboration features like chat and tagging, and customizable alerts.

Project managers should be aware that TeamGantt works best for simple projects but the software struggles to handle more complex projects across multiple teams. For example, it is not easy to gauge project status at a quick glance.

TeamGantt scores well in the Usability segment of the evaluation criteria, as it is incredibly flexible to use. The tool is accommodating to however you may want to set up and track your projects, no matter their structure or constraints. Additionally, providing an easy “read-only” URL makes it great for sharing with outside parties for input.

TeamGantt costs from $24.95/month and has a freemium version of the software for up to 3 users.

14 days free trial

From $24.95/month

Pros

  • Progress bars for schedule tracking
  • Easily share schedule progress with public URL
  • View timelines and task lists for multiple projects
  • Schedule multiple people to any task

Cons

  • Unable to add many dependencies
  • No early/late start & finish options
9

MS Projects

Best project scheduling software for general users

Microsoft Projects can be purchased with Office 365 or as a stand-alone item; any team already accustomed to Microsoft programs’ interfaces will find that learning this software is straightforward. If you’re not using the MS ecosystem, I’d suggest checking out some MS Project alternatives. Top features include start date restraint rules and visualization in a grid, board, or timeline.

Microsoft Projects has the honed functionality of an Excel doc with scheduling-specific tools for project management pros. If you need project scheduling help, try their intuitive and robust Gantt chart generator to navigate product timelines.

Integrations include other Microsoft software, like Outlook, Excel, Skype, and more.

One critique to note is that MS Projects, like any Microsoft software, tend to be a bit of a memory and CPU hog. Thus, they lost a few points in Usability, as it may limit the performance of your computing machine if it’s not up to snuff.

MS Projects starts at $7/user/month and has a free 30-day trial.

30 days free trial

From $7/user/month

Pros

  • Plan and schedule multiple projects at once
  • Simple planning and scheduling tools with Microsoft UI
  • Good at allocating and scheduling resources
  • Project schedule accommodate changes automatically

Cons

  • Can’t easily rename schedule column headings
  • Changing dates always defaults to project start date
  • Visuals not very customizable
10

Workfront

Best for robust feature set

If you are looking for a complete project management solution, Workfront is your go-to software. It has everything from file sharing, customizable reports, workflow automation, resource management, capacity planning, and collaboration tools. It also features a help-desk and issues tracking tool which can help to identify any potential problems and solve them. It’s a more complete project and portfolio management solution, with a higher price tag. One of the strongest points of this tool is its ability to sync all of your other business apps.

It has an impressive project scheduling tool that can create tasks, milestones, predecessors, and allocate resources while monitoring progress within set time-frames. It is a great collaboration tool where team members stay in sync through threaded conversations, status updates, and comments. They can even assign milestones to each other and get live notifications of any changes taking place. For reporting, Workfront offers 50 report templates to analyze and share the status of your project. You can even create your own dashboard and combine multiple reports into one.

Workfront integrates with out-of-the-box apps likes Dropbox, Google Docs, SharePoint, Jira, Jive, AEM, and Salesforce. They also have an integration platform called Workfront Fusion that’s specifically designed to connect 100s of business apps, syncing tools like Airtable, Amazon SNS, Asana, Atlassian Confluence, Google Analytics, Mailchimp, Mavenlink, Oracle, Netsuite, Quickbooks, and dozens more.

Workfront costs from $30/user/month.

30 days free trial

From $30/user/month

Pros

  • Quantify and evaluate creative work
  • Multiple time-logging options
  • Clear request vs assignment handling
  • Thorough documentation

Cons

  • More complex navigation
  • Tasks can only be marked at 0 or %100 completion
  • Easy-to-miss conversation/comment placement
11

Microsoft Project Online

Best for general users

Learning how to use Microsoft Project scheduling software (Microsoft Project Online) can prove to be difficult for some because it is a huge program which requires experience to master. It’s available as a desktop app with an Office 365 subscription in order to use it. You can use any MS viewer software to view the MPP files even if you do not have the Microsoft Project license.

Microsoft scheduling software is used by many multi-million dollar companies. Despite the fact that it’s a legacy project management software (or maybe because of it), many new project managers and mid-sized agencies prefer Microsoft project alternatives because MS project files are usually very big and cannot always be shared easily online.

MS Project Online allows you to work remotely from anywhere by collaborating with your team members and stakeholders. It is useful for managing projects, planning budgets, allocating resources with Gantt charts, and creating diagrams to visualize project data. You can use colors to highlight critical data and keep track of the progress so you don’t miss any deadlines.

MS Project Online integrates with other Microsoft Office products—but keep in mind that it only works only on Windows platforms.

Microsoft Project Online costs from $7/user/month.

30 days free trial

From $7/user/month

Pros

  • Can generate a Gantt chart from a spreadsheet
  • Helpful project template descriptions for guidance
  • Driver prioritization module for ranking strategies/objectives
  • Easy integration with other Microsoft software

Cons

  • Limitations on collaboration tools
  • Steep learning curve
  • Few customization options
12

Notion

Best project scheduling tool for small businesses

Notion’s content editor helps teams structure their thinking and mention coworkers when they need input on a project scheduling arrangement. Use Notion to build an all-in-one workspace for your notes, tasks, wikis, and databases for scheduling and more.

Notion has many features that can be useful to project scheduling, like task management, product guidelines, team bios, to-dos, notes, headlines, comments, and different calendar visualizations.

Integrations were not listed on Notion’s site and both Zapier and Automate.io report integrations with Notion as upcoming/coming soon.

As a project scheduling option, one con of this tool is the limitations placed on calendar events; for example, it lacks Google Calendar integrations and there is no way to automate recurring tasks. Thus, they lost a few points in the Usability and UX review criteria.

Notion starts at $8/user/month and has a freemium version of the software as well as a free 30 day trial for paid plans.

30 days free trial

From $8/user/month

Pros

  • Feature-rich
  • Useful scheduling templates
  • Abundance of data and input types
  • Flexible content within pages

Cons

  • No activity/news feed
  • No utilization reporting
  • No weekly calendar view
  • No public facing AP
13

KeyedIn

Best project scheduling software for international enterprises

Use the flexible, adaptive timelines and dynamic prioritization systems provided by KeyedIn to manage all of your project scheduling needs. Their agile portfolio management solution allows a backlog of key initiatives to be reprioritized as needed, making scheduling easier.

KeyedIn supports multiple languages and currencies, making it a good choice for large or small enterprises who need to do business across borders. Additionally, their customer service team has a reputation for honesty and transparency in the implementation process.

Integrations include Jira, Microsoft Dynamics CRM, Dynamics 365, SharePoint, QuickBooks, Microsoft Outlook, Sage Intacct, Salesforce App Cloud, SugarCRM, SAP CRM, Pivotal Tracker, Microsoft Dynamics GP, VersionOne, and Fulcrum. Additionally, the software uses API Version 3 that makes it easier for its customers to share or extract project and portfolio data with other business software solutions.

Opening up more options for charts and dashboards would help KeyedIn greatly elevate their performance for project scheduling, which often requires much data analysis. Thus, they lost a few marks in the evaluation for Usability.

KeyedIn offers pricing upon request and has a free trial.

Free trials are available

Offers pricing upon request and has a free trial

Pros

  • Data-rich dashboards with multiple views
  • Robust forecast dashboard with charts
  • Supports multiple languages and currencies

Cons

  • Must scroll through tabs to get a holistic view
  • Project hierarchy gets complex for multiple projects
  • No customer portal available yet
14

ActiveCollab

Best for project scheduling for small teams

Know when every stage of the project is due and establish your own processes that work well both for your team and your clients with features like drag-and-drop task lists, collective updates across gamified social feeds, time and cost estimation tools, and billing solutions.

ActiveCollab goes above and beyond with their current free trial offer, which covers over 3X the average length offered by software companies. Because of this, they scored highly in the Value for Cost review, made even better by the very affordable per-user monthly price.

Integrations include Google Drive, Dropbox, Trello, Basecamp, Asana, Wrike, Slack, Hubstaff, TimeCamp, Quickbooks, Xero, Authorize.Net, Braintree, PayPal, Stripe, and hundreds of other third-party apps using Zapier.

One con to note is that larger projects tend to slow the software way down; additional manpower may also be required when uploading files and documents, which must be done one at a time rather than in bulk.

ActiveCollab starts at $7/user/month and has a free 90-day trial.

90 days free trial

From $7/user/month

Pros

  • Easy to invite collaborators
  • People/roll management
  • Fully customizable API
  • Great organization of task overview

Cons

  • No schedule/resource forecasting
  • No kanban scheduling
  • Can’t duplicate task lists
15

ProWorkflow

Best project scheduling software for beginners who want simple UI

ProWorkflow lets users schedule with color-coded bars and dependency lines to identify in-progress, completed, or at-risk projects and tasks. Execute scheduling tasks with critical path functions, custom timelines with multiple filtering options, and coding tasks to identify at-risk work.

ProWorkflow has an easy-to-understand, aesthetically pleasing, and sensible user interface. The scheduling tools are simple to navigate and welcoming to users of all ages. Thus, this software scored favorably in Usability.

Integrations include Xero, QuickBooks Online, QuickBooks Desktop, KashFlow, FreshBooks, MYOB AccountRight, File Storage Integrations, Box Storage, Dropbox, Google Drive, Microsoft OneDrive, and over a thousand more using Zapier.

A few critiques to note are that A) it’s difficult to figure out how to add or delete contacts and companies and B) the templates for invoicing look a bit messy and may need some manual intervention before sending them off to professional contacts.

ProWorkflow starts at $10/user/month and has a free trial.

14 days free trial

From $10/user/month

Pros

  • Great support for agile sprints
  • Easy to manage multiple projects
  • Real-time resources capacity tracking
  • Excellent task detailing

Cons

  • No percent-complete tracking
  • Limited template options

Need expert help selecting the right Project Scheduling Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Project Scheduling Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership, you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

Best Project Scheduling Software Summary Chart

We go into detail about the pros & cons and main features of each project software scheduling tool based on our criteria. Here, the info is summarized in a simple chart:

Tool Free Option Price
1
monday.com

Best for ready-made templates

14 days free trial

From $6/user/month Visit Website
2
Kantata

Best project scheduling tool for workflow automation

Not available

From $19/user/month Visit Website
3
Resource Management by Smartsheet

Best for matching resources and team members to specific projects

30 days free trial

From $25/user/month Visit Website
4
Hub Planner

Best for medium and large enterprises

60 days free trial

From $7/user/month Visit Website
5
Runn

Best project scheduling tool for growing IT and software teams

Freemium version

14 days free trial

From $10/user/month Visit Website
6
Celoxis

Best for complex project scheduling

30 days free trial

From $25/user/month Visit Website
7
Resource Guru

Best for beginners who want to scale from a low-cost option

30 days free trial

From $2.50/user/month Visit Website
8
TeamGantt

Best project scheduling tool for beginners

Freemium version

14 days free trial

From $24.95/month Visit Website
9
MS Projects

Best project scheduling software for general users

30 days free trial

From $7/user/month Visit Website
10
Workfront

Best for robust feature set

30 days free trial

From $30/user/month Visit Website
11
Microsoft Project Online

Best for general users

30 days free trial

From $7/user/month Visit Website
12
Notion

Best project scheduling tool for small businesses

30 days free trial

From $8/user/month Visit Website
13
KeyedIn

Best project scheduling software for international enterprises

Free trials are available

Offers pricing upon request and has a free trial Visit Website
14
ActiveCollab

Best for project scheduling for small teams

90 days free trial

From $7/user/month Visit Website
15
ProWorkflow

Best project scheduling software for beginners who want simple UI

14 days free trial

From $10/user/month Visit Website

Other Tools You Might Find Useful

There are many project scheduling tools out there and here are a couple of honorable mentions that we haven’t included in this review. Check them out!

  1. ClickUp

    Best for DPMs looking for one tool to centralize their project scheduling.

7 Reasons Why You Should Use Project Scheduling Software

Especially if your organization is scaling. Here are a few key benefits of project scheduling software:

  1. Define the project workflow and keep the team focused on the right tasks.
  2. Identify and track your project’s critical path to leverage flex in the schedule.
  3. Waste less time rescheduling with priorities & dependencies that automatically adjust.
  4. Set project baselines to track your project plan against your execution.
  5. Free up time and energy by setting up the tool to provide automatic deadline reminders.
  6. Easily visualize, compare, spot holes, and adjust your resource availability.
  7. Generate reports on utilization, organizational demand, and capacity, and review trends to forecast future hiring needs.

There are many more benefits—and they will continue to grow in number as technology evolves, providing more opportunities for automating tasks and making smarter decisions.

Project-Scheduling-Software-1

Project Scheduling Software FAQ

What does project scheduling software do?

Scheduling software helps you plan not only your projects but also get a grip on what’s currently happening as the project unfolds. It also allows you to centralize all work-related activities such as planning, task allocation, resource management, and reporting.

In addition, project scheduling tools create transparency with stakeholders and team members who want to know what’s expected of them.

What is project scheduling in software project management?

Project scheduling in project management is part of project planning. It’s the process of defining a project’s phases, milestones, resources, and workflow. In addition, you plot these key components on a timeline that factors in the dependencies between the different parts.

Throughout the lifecycle of a software project, you refer to the project schedule to understand its critical path and track progress on deliverables and the project as a whole.

When there are changes, a well-made project schedule helps you to factor in the effects of any changes. This can be done through dependencies laid out initially, providing a visual tool to understand the relationship between different roles, tasks, and phases of a project.

Which tool is used for project scheduling?

The most common tool used for project scheduling is the Gantt chart. The reason is that this view gives a large amount of numerical and visual information in one glance.

A Gantt chart view is commonly arranged in 2 panels that live side-by-side. The left panel contains a table with detailed information on the tasks, due dates and dependency between tasks. The right panel contains bars along a timeline that visually represent task duration and show what happens when. Therefore, this right panel is useful to quickly understand the sequence of events that must happen for successful completion.

What are some common project scheduling techniques?

Most project scheduling techniques make use of a Gantt chart or similar chart, and they include:

  • The Critical Path Method (CPM): a mathematically-based technique where you create a schedule by using your scope to list tasks, their durations, and dependencies
  • Program Evaluation and Review Technique (PERT or PERT Analysis): a technique similar to CPM. However, you calculate a weighted average duration for tasks based on your confidence level in their timing. These can be optimistic, pessimistic, and most likely duration.
  • Fast tracking: a form of Duration Compression where you shorten a project schedule by overlapping tasks that can be done simultaneously
  • Crashing: a form of Duration Compression where you get tasks done faster by adding more resources to the project timeline
  • Simulation: modeling “what if” scenarios to forecast possible durations of a project
  • Resource Leveling: adjusting a schedule so there’s as little over- or under-utilization of resources as possible

What Do You Think?

What do you use to put your project schedules together? Is there a project management tool that you feel does it all, or have you figured out a magic combination of tools that works especially well? Share it with our community of digital project managers below.

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By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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5 Comments

  • It is a great list admin but you missing DeskFlex. you should need to add it to your list. because DeskFlex Project Scheduling Software provides Each staff member their own resource dashboard so they can log in and know exactly what they should be working on. Powerful reporting features allow users to monitor utilization and business performance, as well as help with capacity planning. you can get more information about DeskFlex here: https://www.deskflex.com/

    Reply

  • Nice blog Thank you for sharing the informative information about project scheduling software. I want to tell you zepth is also best project scheduling software.

    Reply

  • Nice blog! I really like the article and very helpful for me. Thanks for sharing.

    Reply

  • Thanks for adding eSilentPARTNER Ben! https://esilentpartner.com/features.html

    Reply

  • A good list. But let me expand it a little giving readers the opportunity to choose exactly that tool they are looking for and that is able to solve all their scheduling issues. Please pay attention to GanttPRO project sheduling software https://ganttpro.com/project-scheduling-software. It will help to schedule tasks, milestones, organize team and resource workload as well as budget and other project related activities.

    Reply

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