- 1. eResource Scheduler — Best for real-time resource visibility and management
- 2. Resource Guru — Best for simple, fast, and flexible resource management
- 3. Hub Planner — Best for capacity planning and team scheduling
- 4. Forecast — Best for cutting down on non-billable work using AI
- 5. Ganttic — Best for resource planning using Gantt-based visual workflows
- 6. Float — Best to prefill timesheets with assigned tasks
- 7. ClickUp — Best for importing from other resource management tools
- 8. monday.com — Best for its color-coded workload view
- 9. Productive — Best resource planning tool to track plans against budget
- 10. Wrike — Best for an all-in-one resource and work management platform
Resource booking software plays a key role in helping you organize projects effectively, ensuring that you have access to the staff, equipment, and facilities needed to complete each initiative successfully.
But with so many options available in this niche, it’s hard to choose which tool is best for your needs. So I created this article to help you make the right choice quickly and easily. I researched the top-rated resource booking systems, analyzed their pros and cons, then drew up my shortlist of the top selections.
eResource Scheduler is a comprehensive resource booking software that allows organizations to effectively manage and schedule their shared resources. With its intuitive interface and powerful features, eResource Scheduler simplifies the process of reserving and tracking resources, leading to improved resource utilization and streamlined operations.
Why I picked eResource Scheduler: eResource Scheduler excels as a resource booking software due to its strong emphasis on real-time resource visibility and management and resource sharing. With its intuitive dashboard, organizations gain a clear and instant overview of resource availability, enabling them to efficiently allocate and book resources based on real-time information.
The software allows users to view and manage resource schedules, track conflicts or overlaps, and make adjustments on the fly. By providing accurate and up-to-date information, eResource Scheduler empowers organizations to make informed decisions, minimize downtime, and maximize the utilization of their shared resources.
eResource Scheduler Standout Features and Integrations
Features include its robust conflict management system that enables efficient resource allocation. The software automatically detects conflicts or overlaps in resource bookings and provides alerts, allowing users to resolve conflicts and prevent scheduling issues.
The platform also offers comprehensive reporting and analytics capabilities. Users can generate customized reports, track resource utilization, and analyze data to identify trends and make data-driven decisions.
Integrations include Jira and Microsoft Outlook. It also has a REST API available for your team to build custom integrations with your current tech stack.
- Customizable reporting and analytics
- Conflict detection and resolution
- Real-time resource visibility
- Integrations are limited out-of-the-box
- Steeper learning curve to set up
Resource Guru offers resource management for teams seeking a system that’s simple yet fast and powerful.
Why I picked Resource Guru: This platform offers drag-and-drop scheduling and waiting lists for in-demand resources. On top of that, booking your resources is great because you can use filters that they have built into the tool. These let you find resources based on their skills, department, location, or whatever custom field you have configured.
Daily schedule emails and personal dashboards ensure that everyone is in the loop at all times. And the leave management features help you track vacations, sick days, parental leave, and other absences.
Resource Guru Standout Features and Integrations
Features include planning, resource allocation optimization, content & document controls, project management, and remote collaboration.
Integrations include Basecamp, Google Calendar, Google Sheets, Gmail, Jira, Maintenance Care, Outlook, Slack, Teamwork, and Wrike.
- Useful email updates
- Quality reporting
- Clear, big-picture view
- Limited search features
- No dark theme
Hub Planner is a versatile, scalable resource management solution designed to optimize capacity planning and team scheduling.
Why I picked Hub Planner: Hub Planner allows you to view the availability and utilization of resources, schedule team members on various projects, and create accurate timesheets.
You can measure the actual time worked against the forecasted time, to get detailed insights into your teams’ performance. Using your dashboard, you can drill down to track individual resources and dig deep into project performance.
Hub Planner Standout Features and Integrations
Features include resource scheduling, project planning, timesheets, approvals, reporting, analytics, and a mobile interface.
Integrations are available through the Hub Planner API or via Zapier.
- Excellent capacity planning
- Bird’s eye view of resource utilization
- Ability to add notes to ongoing work
- No notifications for timesheet approvals
- Reports may be hard to customize
Forecast is an AI project and resource management software that uses integrated intelligence to cut down on non-billable work such as project planning, resource allocation, and filling timesheets.
Why I picked Forecast: Placeholders and tentative bookings let you plan for projects that you have in the pipeline. This can help you identify resource needs and make hiring plans if needed.
You get complete visibility into the operational and financial aspects of your portfolio, helping you make strategic decisions faster. The software can automatically calculate utilization for you at a company-wide level. Additionally, real-time reporting helps you monitor and analyze key business metrics.
Forecast Standout Features and Integrations
Features include access controls, permissions, resource availability management, capacity management, collaboration tools, data import/export, drag & drop, employee management, and employee scheduling.
Integrations include Google Drive, HubSpot, Jira, Microsoft Excel, Microsoft Teams, Pipedrive, QuickBooks, Salesforce, Slack, and Xero. Additionally, the developers API can help you build custom integrations with tools you currently use.
- Regular feature updates
- Good mix of Kanban and Scrum
- Real-time project information
- No mobile app
- Occasional bugs
Ganttic is a resource planning tool that creates a visual workflow of all your resources, tasks, and projects.
Why I picked Ganttic: Using Ganttic, you can quickly drag and drop new work into your schedule, then adjust quickly when conflicts arise. You can get a new perspective on your data and develop a clear action plan for your team.
The flexible design makes it easy to rotate your Gantt chart and see plans from the perspective of tasks or resources. You can also use the high-level overview or separate points of view, to understand how your plans work together.
Ganttic Standout Features and Integrations
Features include Gantt chart views, resource management, customizable project templates, drag-and-drop scheduling, collaboration tools, time tracking, multiple project views, reporting, analytics, an API, and a mobile app.
Integrations include Google Calendar, Microsoft Azure, Microsoft Outlook, and OneLogin. Other integrations are available via Zapier.
- Great for planning multiple projects
- Numerous color options
- Makes it easy to see bottlenecks
- Outdated UI
- Tutorials could be improved
Float is a resource capacity and work scheduling tool that helps you make the most effective use of the resources at your disposal.
Why I picked Float: Using Float, you can centralize all your people and projects into one live timeline, then assign work and resources according to the available capacity.
Timesheets are prefilled with scheduled tasks so team members can log their hours easily, while managers can compare estimated versus actual time. You can sync events with your preferred calendar, import tasks from your project management system, and send hours to your billing software.
Float Standout Features and Integrations
Features include Gantt views, capacity planning, due dates, forecasting, corrections, templates, and reporting.
Integrations include Asana, Google Calendar, Jira, Outlook Calendar, Slack, Teamwork, Trello, WorkflowMax, and Zapier.
- Powerful team manager
- Automatic reporting
- Single, comprehensive dashboard
- No self-hosted solution
- Limited customization options
ClickUp is a cloud-based collaboration and project management tool suitable for all kinds of organizations.
Why I picked ClickUp: ClickUp helps you plan, track, and manage any type of work or resources to increase business productivity. The box view displays resource information on workload and resource-specific task progress information to help you make quick decisions.
Additionally, you can assign comments and tasks to specific team members, mark comments and tasks as resolved or in progress, or create custom statuses. You can view projects from an Agile dashboard, or organize them by assignee.
ClickUp Standout Features and Integrations
Features include communication tools, collaboration features, task assignments, custom statuses, alerts, task toolbars, task management, recurring checklists and reminders.
Integrations include Dropbox, Gmail, Google Calendar, Harvest, HubSpot, Loom, Make, Slack, Unito, and Zoom. You can also use ClickUp’s API to build custom integrations with your current tech stack.
- Clear notification system
- Available on multiple devices
- Informative dashboards
- Can be overwhelming
- Occasionally slow
monday.com aims to be the work operating system that lets you shape workflows the way that suits your organization best. It helps you boost your team’s alignment, efficiency, and productivity.
Why I picked monday.com: This software centralizes all your work, processes, tools and files in one system with customizable dashboards. The workload view displays real-time information on how your resources are booked and if anyone is overallocated.
Your team members can collaborate effectively, staying in the loop through easy-to-use automations and real-time notifications.
monday.com Standout Features and Integrations
Features include an intuitive visual interface, timeline planning, project templates, progress tracking, collaboration tools, and customizable dashboards.
Integrations include Dropbox, Excel, Gmail, Google Calendar, LinkedIn, Microsoft Teams, OneDrive, Outlook, Slack, and Zoom.
- Flexible and customizable
- Real-time collaboration
- Visual representation of progress
- High cost compared to alternatives
- No offline mode
Productive is a resource management software solution for agencies of all types and sizes, designed to give you a strong grip on operations and profitability.
Why I picked Productive: Productive acts as a scalable platform that helps agencies consolidate data, run projects, budget effectively, and plan the optimal use of resources.
The software lets you manage your resources, set project budgets, and see how each resource allocation impacts project financials. You can monitor budgets and profit margins, keep team members focused on priorities, and generate accurate invoices.
Productive Standout Features and Integrations
Features include time-off management, placeholders for capacity planning, sales pipeline, project management, time tracking, profitability tracking, and customer relations management.
Integrations include Exact, Fortnox, Google Calendar, Harvest Import, Jira, Outlook, Personio, Quickbooks, Slack, and Xero.
- All-in-one agency solution
- Flexible views
- Continually improving roadmap
- More filters required
- Occasional glitches
Wrike is an all-in-one platform for managing projects, organizing work, enhancing collaboration and accelerating execution across your entire organization.
Why I picked Wrike: Wrike streamlines resource management to maximize productivity. It allows you to see your team’s workload and quickly reallocate tasks to prevent burnout. It empowers teams to collaborate, manage projects, drive strategic initiatives, and achieve goals.
You can focus priorities and adapt workflows, using Wrike as your central hub. It’s easy to outline targets for your team, and increase visibility across teams and departments with fully-customizable dashboards.
Wrike Standout Features and Integrations
Features include workspaces, anticipated resource demand, custom fields, dynamic request forms, templates, time tracking, blueprints, and AI work integration.
Integrations include Dropbox, GitHub, Google Drive, Google Sheets, Jira, Microsoft Sharepoint, Miro, Salesforce , Slack, and Zoom.
- Flexible project management
- Helpful dashboards
- Powerful scheduling
- RM features only available on Business Plan and above
- Limited recurring task functionality
Best for real-time resource visibility and management
14-day free trial
|From $5/resource/month||Visit Website|
Best for simple, fast, and flexible resource management
30-day free trial available
|From $3/user/month||Visit Website|
Best for capacity planning and team scheduling
30-day free trial
|From $7/user/month (billed annually)||Visit Website|
Best for cutting down on non-billable work using AI
14-day free trial
|From $29/user/month||Visit Website|
Best for resource planning using Gantt-based visual workflows
14 days free trial
|From $25 month/20 resources/ unlimited users||Visit Website|
Best to prefill timesheets with assigned tasks
Best for importing from other resource management tools
Freemium plan available
|From $9/user/month||Visit Website|
Best for its color-coded workload view
14-day free trial + free plan available
|From $8/user/month (billed annually, min 3 seats)||Visit Website|
Best resource planning tool to track plans against budget
14-day free trial
|From $9/user/month (billed annually)||Visit Website|
Best for an all-in-one resource and work management platform
Free plan available
|From $9.80/user/month||Visit Website|
- Birdview PSA
Best for professional services companies
Best for what-if forecasting based on tentative resources
Best resource planning with built-in time tracking
Best for professional services firms
- Zoho Projects
Best for optimizing resource utilization
Best for a work management solution based on advanced spreadsheets
Best for its role-based resource allocation prior to staffing
Best all-in-one resource booking for services teams and agencies
Best for tracking the financial aspects of resource usage
Best for its AI-powered resource planning
Best for highly-customizable, scalable resource management
Best for a user-friendly resource planning system
Best for professional services companies
Best for project scheduling based on Gantt charts
How I Picked the Best Resource Booking Software
To build this top 10 list, I evaluated and compared a wide range of resource booking tools with positive user ratings. After determining my long list of top choices, I further honed my list by weighing factors that make resource management software good for booking resources. Finally, I drew on my years of digital project management experience to define the criteria used for the evaluation.
Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best software for this article:
I’m looking for resource booking software that’s easy to use and understand. A good tool will have an intuitive user interface, logical navigation, and color indicators to make data easy to understand.
I look for tools that offer you the full range of features needed for resource booking. Therefore, I see if the tools have integrated time tracking. This makes the information automatically reflected in reports and utilization statistics. Many resources such as staff members, equipment, and meeting rooms may need to be scheduled. Time tracking ensures that such resources are used optimally.
Where employees or freelancers are involved in a project, it’s important to track the time they spend on the job, but also on vacation or absent. Time-off management helps you schedule resources accordingly.
The best resource booking software will integrate with the most popular software systems teams use every day. This maximizes efficiency and keeps everyone well organized.
Any SaaS software tool should offer a strong return on investment. The system should be affordable for organizations of all sizes on a per-user basis.
What is resource booking?
What is resource booking software?
What are the key features of resource booking software?
How does the software handle conflicts or double-bookings?
That brings us to the conclusion of my deep dive into the world of the best resource booking software. But we have much more to offer you, you may like to check out our step-by-step guide to resource allocation or our ultimate guide to project resource management plans. With the help of the best resource booking software, you can improve efficiency, save money, and get projects completed on time—and on budget.
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