10 Best Workflow Apps For Better Process Management In 2024

Monday.com is a flexible platform that lets you create workflows that meet various needs—from project management to sales or software development.

Why I picked monday.com: Boards are central to the tool. These are spreadsheet-like documents that allow you to create almost any data input. You can create tasks, set statuses and priorities, add tags, attach files, and assign tasks to users. You can then view these sheets in Kanban, Gantt, timeline, or calendar views.

The flexibility of the entries means it's possible to create workflows for anything from a task management tool to a CRM. And if you don’t want to start from scratch, the tool also offers a large library of templates you can use to start out.

monday.com offers plenty of integrations and automation. You can connect all your tools, such as Slack, Dropbox, and Adobe, and then automate workflows across each one. For example, you can set task reminders to go out in Slack or automatically add email attachments to relevant entries in your board.

monday.com Standout Features & Integrations

Features include workflow data visualization, templates, workflow automation, managing task status, assignees, due dates, hours spent, and robust workflow customization for task boards.

Integrations include Slack, Google Drive, Gmail, GitHub, Trello, Google Calendar, Jira, Dropbox, and Typeform. You can also access additional apps using a paid Zapier account.

Connecteam is an employee management software designed to assist businesses in managing their workforce, particularly those with non-desk employees. The platform offers a range of features including time tracking, job scheduling, task management, and employee communication tools. 

Why I Picked Connecteam: One of its most notable features is the customizable checklists and forms, which enable users to standardize their workflows and ensure that every step is followed precisely. These checklists can be tailored to suit various tasks and processes, making it easy for teams to maintain consistency and quality in their work. Additionally, Connecteam's task management system allows managers to assign tasks, set deadlines, and track progress in real time. 

Another key feature of Connecteam is its robust notification system, which keeps everyone informed and up-to-date. With real-time notifications, team members receive instant updates about new tasks, changes to existing tasks, or any other important information. This helps to reduce delays and miscommunications, ensuring that everyone is always aware of their responsibilities and deadlines. 

Furthermore, Connecteam's mobile accessibility means that team members can access their tasks and checklists from anywhere, allowing for greater flexibility and responsiveness, especially for frontline employees. Whether in the office or on the go, users can stay connected and manage their workflows efficiently.

Connecteam Standout Features & Integrations

Features include time tracking, employee scheduling, GPS tracking, shift management, document management, training and onboarding, employee recognition, in-app chat, and customizable reports. 

Integrations include QuickBooks Online, Xero, Gusto, Zapier, Zoom, Microsoft Outlook, Google Calendar, Microsoft Teams, Google Workspace, Slack, Okta, OneLogin, Office 365, SAML, Microsoft Azure Active Directory, and PayPal.

Pneumatic is a workflow management solution designed for businesses working in different sectors such as finance, human resources, product development, web design, sales, and marketing.

Why I picked Pneumatic Workflow: Its workflow builder allows you to create any task or workflow you need for your team, with pre-defined variables like names, assignees, descriptions, and required policies or standard operating procedures (SOPs). Once built, the dashboards can help you track workflows and see what is in progress, started, and completed, and the same applies to tasks that you have been assigned.

If at any point the workflow requires external people to intervene, the software lets you add guest performers at no extra cost. You simply have to click on the “Add Guest” button and enter their email address.

Admins can also use Pneumatic’s workflow management software to configure role-based access permissions for staff members and teams, limiting specific team members’ ability to access certain aspects of the project. They can also be restricted from editing or deleting tasks, processes, and workflows.

Pneumatic Workflow has a built-in API that enables teams to integrate the workflow management software with several third-party systems, including helpdesk, customer relationship management (CRM), and accounting solutions like Zendesk, Salesforce, Checker.com, and Slack. It also enables managers to generate filtered and customized reports to obtain actionable insights into workflow performance and task activities, as well as receive weekly process summaries.

Pneumatic Workflow Standout Features & Integrations

Features include templates, unlimited workflows, external guests, kick-off forms that you can publicly share, conditional workflow logic, and granular access controls.

Integrations include thousands of applications that you can connect using Zapier or Make.

Lucidchart Enterprise is a comprehensive solution for visual collaboration, specifically designed for enterprise teams. It merges diagramming capabilities with a virtual whiteboard, facilitating both real-time and asynchronous collaboration.

Why I Picked Lucidchart: Lucidchart stands out for its robust security measures, including domain restrictions, document permissions, and publishing restrictions, ensuring a secure environment for collaborative diagramming. The Enterprise plan is what you need to unlock team spaces, a virtual whiteboard, and a collaborative AI for things like brainstorming new ideas.

Lucidchart works as a workflow app partially due to its robust features that cater to secure, collaborative diagramming. In the realm of project management tools, it stands out due to its focus on visual communication and collaboration. Its ability to create flowcharts, network diagrams, org charts, and other visual documentation makes it a unique tool in the digital project management space. It allows teams to visualize complex processes and systems, which can be instrumental in understanding and managing digital projects.

Lucidchart Standout Features & Integrations

Features include diagramming tools, templates, flowcharts, process maps, network diagrams, a library of shapes and lines, real-time collaboration, co-editing, in-editor chat, commenting, single sign-on (SSO), data loss prevention (DLP), user access and permissions, and team spaces.

Integrations include Slack, Salesforce, GitHub, and LinkedIn Sales Navigator, and fits within a suite of additional Lucid Software products for collaboration and ideation (Lucidspark) and cloud visualization (Lucidscale).

Miro is a versatile online collaboration tool designed to facilitate project management, diagramming, process mapping, and content visualization.

Why I Picked Miro: I like that Miro has an infinite canvas, which allows users to create comprehensive and interconnected workflows without spatial constraints. This is particularly useful for visualizing complex processes and ensuring that every step is clearly defined and easily accessible.

Another reason Miro stands out is its set of pre-built templates and customizable boards. Whether you are managing a project, conducting a sprint planning session, or tracking progress with a Kanban board, Miro offers a wide variety of templates that can be tailored to fit specific needs with a simple drag-and-drop interface.

The platform also has features for task assignment, deadline tracking, and progress monitoring. Miro's visual task boards and timelines help in organizing tasks efficiently and tracking the progress of individual and collective efforts.

Miro Standout Features & Integrations

Features include agile workflows, remote team collaboration, Kanban boards, mind mapping, brainstorming tools, digital sticky notes, presentation mode, flowcharts, diagramming, customizable templates, project management tools, feedback loops, sketching tools, video chat integration, screen sharing, and user story mapping.

Integrations include Asana, Microsoft Teams, Google Drive, Box, Airtable, Notion, Azure, Webex, Jira, Slack, Monday.com, Confluence, Zoom, and Figma.  

Nifty PM calls itself a “collaboration hub”, and it aims to unite projects, allowing teams to better focus on their goals (milestones). These are the goals that each project is structured around. Each milestone is broken down into individual tasks, and a visual completion bar goes up as you complete each task.

Why I picked Nifty: Managers can see an overview of everything their team is working on and how each milestone is progressing. The workflows view is a valuable way to view your team's work, and it shows how much each employee is doing, ensuring no one is under or overworked.

An interesting feature of the tool is the built-in discussion board. While other workflow tools integrate with messaging software, Nifty PM has it built-in. Teams can use this to discuss the projects they are working on from within the app.

Nifty Standout Features & Integrations

Features include a Kanban view to help you better control your workflows, task automation where you can make a resource responsible for a type of tasks, recurring tasks, custom fields, time tracking, forms, file sharing, discussion threads, and reporting.

Integrations include Webex, Slack, Harvest, Zoom, Miro, and Typeform. Additionally, you can access over 2000 apps using Zapier, and custom integrations using Nifty's API.

Kintone is a workplace platform that lets teams build and share custom workflows. Each team can use the tool to create the apps they need, whether a CRM, an expense report, or a content calendar.

The tool offers over 1,000 templates you can use to deploy the apps you need. You can also customize these to ensure they meet your specific workflow needs. Meanwhile, the No-Code interface means it is easy for anyone on your team to create the tools they need.

The tool also has plenty of integrations you can use to manage external data within your app. For example, you can add Dropbox files to the app or record information collected in emails.

Kintone starts at $24 per user per month for a minimum of five users. There is also a $15 per month plan for education, government, and nonprofits.

Studio Creatio is a no-code platform designed to automate workflows and build applications without requiring technical expertise.

Why I picked Studio Creatio: Studio Creatio stands out as an exceptional workflow application due to its robust no-code platform that empowers users to automate workflows and build applications without requiring extensive programming knowledge.

One of the most compelling features of Studio Creatio is its intuitive drag-and-drop interface, which simplifies the process of creating and modifying workflows. Additionally, the platform's composable architecture supports extensive integration capabilities, enabling connectivity with various systems and data stores.

The platform also includes a business process builder, a UI designer, and a marketplace for ready-to-use solutions and templates.

Studio Creatio Standout Features & Integrations

Features include built-in validation tools for easier debugging, multi-level architecture that can scale, AI automation for a wide range of tasks like customer profiling and call routing, an integrated development environment (IDE) for professional developers, and a mobile app.

Integrations include Microsoft Excel, Gmail, Mailchimp, Google Calendar, Microsoft Word, Tableau, Microsoft Outlook, Meta for Business, Twitter/X, Google Contacts, Brandwatch, Asterisk, Pentaho, and Avaya Experience Platform.

GatherContent is a workflow management and collaboration platform designed for content production teams. You can use it to streamline your content creation process, produce new content in a collaborative way, and track each piece through the development process.

Why I picked GatherContent: This isn't just a generic project management software, it's designed specifically for teams who work on content projects. Whether you're a marketing team, agency, publisher, or a company in the media industry, you won't have to adapt the tool to suit your needs because it was made with content production in mind.

You can manage your production workflows with the software, and design various workflows to represent how different types of content are created. This allows you to map and track the various stages of development as your team works on multiple projects. The software can also auto-assign tasks to specific team members, and you can create an editorial calendar for an overview of what's coming up.

In addition to its project management tools, the platform also has a content editor your team can use to collaborate on their projects. You can embed your style guide and set content guidelines and field rules. Team members can also exchange inline comments and keep a revision history on every document. You can also build out a template library to use for future content production.

GatherContent Standout Features & Integrations

Features include multiple workflows, template library, access control, editorial calendar, content editor, inline commenting and tagging, style guide embedding, content guidelines, and revision history.

Integrations include Adobe PDF, Microsoft Word, Wordpress, Slack, Drupal, Kentico, Adobe Experience Manager, Sitecore, Sitefinity, Craft CMS, Gatsby, and Episerver, among others.

Kissflow Workflow is a comprehensive low-code platform that enables users to manage tasks, track project status, and monitor team performance effectively.

Why I picked Kissflow: It offers an easy-to-use drag-and-drop interface that allows team members to create workflows without technical expertise using a visual designer that makes creating and editing workflows straightforward and intuitive.

The software includes a powerful analytics dashboard and detailed analytics and reporting tools to help track key performance metrics and gain insights into all aspects of the workflow process. You can track workflow status, turnaround time, and cycle time, which helps identify areas for improvement and make data-driven decisions backed by real-world data. You can also generate reports in various formats, making it easier to share information with stakeholders.

Kissflow Workflow offers full transparency by providing real-time status updates on all current projects. This feature ensures that everyone involved in the project knows what the team is doing, making communication easier. It also allows team members to vet their progress and lets managers quickly detect and solve project roadblocks. In addition, Kissflow Workflow facilitates easy collaboration between team members, incorporating features such as real-time messaging, file sharing, and project forums.

The app complies with industry-standard data-security requirements and offers access restrictions and permission settings that enable organizations to control access rights and assign users to appropriate roles.

Kissflow Standout Features & Integrations

Features include pre-built reports to track workflows, a drag-and-drop builder, templates, workflow turnaround time and cycle time, a form designer, dashboards, and direct chat with voice message options.

Integrations include ActiveCampaign, Adobe Sign, Mailchimp, Basecamp, Twilio, Dropbox, QuickBooks, HubSpot, Google Drive, and Slack.