16 Best On-Premise Project Management Software Picks For 2025
10 Best On-Premise Project Management Software Shortlist
Here’s my shortlist of the best self-hosted solutions that I’ll cover in this article:
Get free help from our project management software advisors to find your match.
You know you need a project management tool, but strict data privacy and compliance requirements in your company or industry might limit the choices you have available.
Here are my picks for the best on-premise project management software that will keep you compliant and offer the project management features you need to assign tasks, manage resources, and track progress. I've used my personal experience deploying on-premise solutions to help you find the right fit for your organization.
Compare Specs Side-By-Side
Compare the specs for each on-premise project management tool on my shortlist here:
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best on-premise solution to track profit margins across projects | 14-day free trial + free demo available | From $25/user/month (billed annually) | Website | |
| 2 | Best for teams that work within the Microsoft ecosystem | 30-day free trial | From $10/user/month (billed annually) | Website | |
| 3 | Best cloud-based option for its enterprise-grade security | 14-day free trial | From $1.49/user/month (billed annually) + free plan available | Website | |
| 4 | Best for portfolio-based work with personalized hosting | 30-day free trial | From $119 /month | Website | |
| 5 | Best free on-premise open source tool for agile teams | 30 day free trial | From $7/user/month (billed annually) | Website | |
| 6 | Best for teams that need to track time and invoice clients | 14-day free trial + free plan | Starts from $11/month for up to 3 users | Website | |
| 7 | Best for its extended on-premise tool trial | 14-day free trial | From $8 per user/month | Website | |
| 8 | Best on-premise open source software | Free plan available | From $8.50/user/month (min of 5 seats) | Website | |
| 9 | Best on-premise software for its free, unlimited extra plugins | Free version and demo available | From $299 for 5 users | Website | |
| 10 | Best flexible work allocation tools | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website |
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monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2
Best On-Premise Project Management Software Reviews
Here’s a brief description of each tool that showcases its best use case, standout features, and integrations
Celoxis
Best on-premise solution to track profit margins across projects
Celoxis is a project portfolio management software that offers a cloud-based version of its software that you can try for free if you are interested in the on-premise option.
Why I picked Celoxis: When you get the on-premise solution, it comes with a year of free support. If this is your first time using a self-hosted solution, trust me, you will need this. Additionally, it includes free clients and virtual users.
Celoxis Standout Features & Integrations
Features include project accounting, intake management, what-if analysis, project planning with auto adjusting to project variables, resource management, client portals, and dynamic dashboards.
Integrations include Google Drive, Jira, Salesforce, Active Directory, Evernote, Slack, Trello, Mailchimp, and Harvest. You can also access thousands of additional tools through Zapier.
Best for teams that work within the Microsoft ecosystem
Microsoft Project is a project management software that has been around for over 30 years, and is popularly known for having an on-premise version.
Why I picked Microsoft Project: This tool used to be either license-based or on-premise until fairly recently. Now, Microsoft has an online version of the software, but has kept its self-hosted options.
Microsoft Project Standout Features & Integrations
Features include portfolio management, an up-to-date desktop app, task management, reporting, business intelligence, resource management, and timesheet submissions.
Integrations include all the tools within the MS ecosystem, like Word, PowerPoint, Excel, and Teams.
Freedcamp is a web-based project management software with an enterprise option that offers advanced analytics and enterprise-grade support.
Why I picked Freedcamp: Although it is a cloud-based software, you can pay an extra fee every year and choose where your information is hosted. Therefore, you can research their locations and select the one where you believe your information will be less vulnerable to, lets say, earthquakes.
The enterprise version of this software offers security features that will make you feel like you are hosting it yourself. For example, you can have access to daily snapshots of all your data and control access through 2FA.
Freedcamp Standout Features & Integrations
Features include a white label product, custom fields for projects, personalized dashboards, data encryption in transit, secure password sharing, flexible permissions, and streamlines file editing.
Integrations include a public API that you can use to build custom integrations and access to thousands of apps through Zapier.
MeisterPlan is a portfolio-level resource management software that supports traditional and agile project work.
Why I picked MeisterPlan: Despite it being an online tool, MeisterPlan allows you to choose where to host your system. They have locations in the US and Germany. Additionally, they host with AWS and it offers all the security features you need to keep your information secure.
MeisterPlan’s portfolio focus lets you analyze resources, track financials, build roadmaps and display all your project information in straightforward lists that help you make high-level decisions.
MeisterPlan Standout Features & Integrations
Features include what-if scenarios to simulate realistic portfolio plans, Kanban-style portfolio boards, resource capacity information, and useful dashboards for quick decision making.
Integrations include Jira, Looker Studio, Azure, Power BI, Smartsheet, Tableau, and ServiceNow. Additionally, you can access thousands of apps using Zapier and build custom integrations using its API.
Taiga is an open-source agile project management platform that offers an intuitive user interface where agile teams can work together.
Why I picked Taiga: The tool’s on-premise solution is free, is available in more than 20 languages, and can be customized according to your needs. Teams can use Taiga to plan, execute, and track their projects using agile best practices, which can help them deliver better results more quickly.
The tool also offers a powerful search functionality that allows teams to quickly find and filter information, as well as customizable workflows and project templates. Additionally, Taiga provides real-time notifications and alerts, which can help team members stay up to date with the latest project developments.
Taiga Standout Features & Integrations
Features include custom tags and fields, team roles and permissions, personal dashboards, issue tracking, sprint support, an estimation tool, and swim lanes.
Integrations include some of the most popular tools, like GitHub, GitLab, Slack, and Trello. These integrations allow teams to sync data between Taiga and other tools and automate workflows. Additionally, Taiga offers an API that allows you to build custom integrations with other tools and platforms.
Best for teams that need to track time and invoice clients
ActiveCollab is a collaborative project management software that is focused on simplicity, so you can get work done faster.
Why I picked ActiveCollab: The tool has both an online and on-premise deployment. The self-hosted version of the software is installed on the server you choose. The team at ActiveCollab can train your system administrator, but after that, it’s all in your hands. The tools has a free trial of the online tool that can give you a good idea of the user experience in the on-premise version.
ActiveCollab Standout Features & Integrations
Features include task dependencies, automatic rescheduling, real-time collaboration using the in-app chat, project templates, time management, resource management, and reporting.
Integrations include Hubstaff and Timecamp for time tracking, plus thousands of additional apps through an integration with Zapier.
OrangeScrum is a project management software and task management tool that makes it easy to track and manage your resources and projects.
Why I picked OrangeScrum: Its enterprise self-hosted edition offers SSO & LDAP security, free data migration from your current solution, free training and a year of product updates.
Orangescrum offers a mobile app where you can review and approve project documentation and collaborate on the go. Additionally, the tool has features to support traditional and agile project management methodologies.
OrangeScrum Standout Features & Integrations
Features include epics, stories, backlogs, story points, multiple task views, checklist, subtasks, resource availability and allocation, custom workflows, billing rates, and advanced reporting.
Integrations include Slack, Zoom, Google Drive, Dropbox, and GitHub. It also includes and integration with Zapier that you can use to connect thousands of additional applications.
Open Project is an open-source project management software that provides top-grade security for your business critical and sensitive data.
Why I picked Open Project: This tool is an open source alternative to other tools on this list. Open Project is focused on improving and delivering on both their cloud-based and on-premise solutions. The on-premise deployment has two versions, community and enterprise.
The community edition is a free version of the software that includes a wide range of features and continuous developments and maintenance from the community. The enterprise edition offers professional support as well as additional features like white-labeling, graphs on project overviews, and custom notifications.
Open Project Standout Features & Integrations
Features include custom fields, placeholder users, help texts for additional information about features, a team planner with workload information, and advanced agile boards.
Integrations can be built using its API. This can help you connect to any other tool on your tech stack.
Best on-premise software for its free, unlimited extra plugins
Kendo Manager is a project management tool that provides a simple and intuitive way for teams to plan, execute, and track their projects.
Why I picked Kendo Manager: Kendo has an on-premise variant of its software. This option gives you access to a consultation with the tool’s team to help you figure out the workflows that work for you. One of the key benefits of using Kendo Manager is that it offers a visual and interactive project management experience that makes it easy for your team to collaborate and stay on the same page. The tool also offers a flexible and customizable approach to project management, which allows you to tailor the tool to their specific needs and workflows.
Kendo Manager offers a wide range of features that can help you manage your projects more effectively. The dashboard provides an overview of the project status, as well as detailed reports that can be used to track progress and identify areas for improvement. Additionally, Kendo Manager offers a mobile app that allows you to access the tool on the go and stay up to date with the latest project developments.
Kendo Manager Standout Features & Integrations
Features include task management, team collaboration, project timelines, project templates, and custom fields.
Integrations include Jira, Trello, Asana, and Zapier. This last one is a third-party service that helps you connect thousands of app if you subscribe. Additionally, Kendo Manager offers an API that allows teams to build custom integrations with other tools and platforms.
Zoho Projects is an online project management tool that is designed to help teams collaborate and manage projects effectively.
Why I picked Zoho Projects: The company takes information safety seriously. They host their system in facilities that require biometric access and are monitored 24/7. One reason why Zoho Projects is a good tool for project management is that it provides a comprehensive set of features that cover all aspects of project management, from planning and tracking to collaboration and reporting.
With Zoho Projects, you can create and manage tasks, set up project milestones, track time and expenses, and communicate with team members in real-time. The tool also offers advanced features such as Gantt charts, resource allocation, and risk management, which make it easier for teams to plan and execute complex projects.
Zoho Projects Standout Features & Integrations
Features include task management, project planning, time tracking, document management, and team collaboration. You can also set up custom workflows, create project templates, and generate detailed reports to track progress and analyze project data.
Integrations include a variety of third-party tools, including Google Drive, Dropbox, and Zapier. Additionally, Zoho Projects offers native integrations with other Zoho applications such as Zoho CRM, Zoho Invoice, and Zoho Analytics.
Other Options
Here are other tools that you may want to consider if you didn’t find what you were looking for above.
- RationalPlan
For teams looking for a tool that follows PMBOK guidelines
- OneDesk
On-premise helpdesk and project management software
- monday.com
For building custom workflows across teams
- ClickUp
For unlimited users/seats
- Smartsheet
For low-code project management automation
- Height
For startups that need to build products faster
On-Premise Project Management Software Selection Criteria
When selecting the best on-premise project management software to include in this list, I considered common buyer needs and pain points like data security concerns and the need for complete control over system configurations. I used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Task and project tracking
- Resource management
- Gantt charts and timeline visualization
- Reporting and analytics
- User roles and permissions
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Self-hosted deployment flexibility
- Offline access capabilities
- Integration with legacy systems
- Custom workflow automation
- Strong security and compliance controls
Usability (10% of total score)
To get a sense of the usability of each system, I considered whether each tool had the following:
- An intuitive interface design
- Minimal learning curve for new users
- Efficient navigation and workflow efficiency
- Customization options for dashboards and views
- Mobile accessibility and responsiveness
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the availability of each of following:
- Documentation and training resources
- Interactive product tours and guided setup
- Pre-built templates for common use cases
- Dedicated onboarding support from the vendor
- Data migration assistance and tools
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered whether each tool offered the following:
- 24/7 support
- Multiple support channels (chat, phone, email)
- High responsiveness and resolution speed
- Knowledge base and community forums
- Dedicated account management for enterprise clients
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following for each tool:
- Pricing transparency and affordability
- Availability of tiered plans or flexible licensing
- Cost of implementation and maintenance
- Scalability without significant cost increases
- Included features vs. additional paid add-ons
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I looked at whether customer reviews highlighted the following:
- Overall user sentiment and ratings
- Common praise for ease of use and functionality
- Frequent complaints and recurring issues
- Support responsiveness and problem resolution
- Adoption rate and long-term user retention
How to Choose On-Premise Project Management Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Make sure the software can grow with your business. Check for support for increasing users, larger projects, and expanding data storage needs without major disruptions. |
| Integrations | Your team likely relies on other tools, like ERP or document management systems. Choose software that integrates smoothly with your existing stack to avoid workflow headaches. |
| Customizability | Every team has unique processes. Look for software that lets you tailor workflows, dashboards, and permissions to fit your exact needs. |
| Ease of Use | Complicated systems slow down adoption. Make sure the interface is intuitive and that your team can quickly learn and navigate the platform without extensive training. |
| Budget | Consider not just the upfront cost but also ongoing maintenance, upgrades, and support fees. Make sure it aligns with your long-term financial plans. |
| Security Safeguards | Since you’re hosting the software yourself, you need strong security features. Look for data encryption, role-based access, audit logs, and compliance with industry standards. |
| Onboarding & Support | Check for setup assistance, training materials, and responsive customer support. The smoother the onboarding, the faster your team can start seeing value. |
| Performance & Reliability | On-premise solutions require server resources. Make sure the system runs efficiently on your infrastructure and can handle high workloads without downtime. |
What is On-Premise Project Management Software?
On-premise project management software refers to the deployment of project management software in a private infrastructure, a.k.a. your servers. As a company, you buy servers, connect them to the internet, configure them, and install software that you will use within your organization. This helps you have better data control and security.
On-premise software normally offers the same features as cloud-based software, with the caveat that your IT team has to maintain that software by installing updates and security patches.
Features of On-Premise Project Management Software
When selecting on-premise project management software, keep an eye out for the following key features:
- Task management: Organize, assign, and track tasks to make sure projects stay on schedule and team members know their responsibilities.
- Resource allocation: Manage workloads, track availability, and optimize resource distribution to prevent bottlenecks and burnout.
- Custom workflows: Adapt project processes to fit your team’s unique needs by creating tailored approval steps, task dependencies, and automation rules.
- Gantt charts & timelines: Visualize project progress, deadlines, and dependencies to keep teams aligned and avoid scheduling conflicts.
- Role-based access controls: Restrict access to sensitive data and functionalities by assigning user roles and permissions based on responsibilities.
- Offline functionality: Keep work uninterrupted by allowing users to access and update project data even when disconnected from the network.
- Reporting & analytics: Generate detailed reports on project performance, resource utilization, and task completion to make data-driven decisions.
- Audit logs & compliance: Maintain a secure record of user actions and changes for regulatory compliance and internal oversight.
- On-premise integrations: Connect seamlessly with your existing software and databases to streamline workflows without relying on third-party cloud services.
- Scalability & performance optimization: Make sure the system can handle growing workloads and be fine-tuned for high performance on your internal infrastructure.
Benefits of On-Premise Project Management Software
Implementing on-premise project management software provides several benefits for your team and your business. Here are a few you can look forward to:
- More control over data: By keeping sensitive project information stored on your own servers, you reduce reliance on third-party providers and lower your security risks.
- Better performance reliability: Since the software runs on your infrastructure, you’re not affected by internet outages or external service disruptions.
- Custom setup options: You can configure the software to fit your team’s specific needs, from security settings to workflow automation and reporting.
- Lower long-term costs: Avoid ongoing subscription fees by investing in a one-time license and managing upgrades and maintenance on your own schedule.
- Easier compliance management: Stay in control of security protocols and industry regulations by keeping your project data within your organization’s IT environment.
- No forced updates: Decide when and how to upgrade your system instead of dealing with automatic cloud-based updates that might disrupt your workflows.
- Stronger integration flexibility: Connect with internal tools and databases without depending on cloud-based APIs or external service providers.
On-Premise Project Management Software FAQs
Here are some of the questions other people ask about this topic.
Is on-premise software better than cloud-based software?
On-premise project management software is better than cloud-based software when it come to security, but not when it comes to your budget.
Self-hosted solutions will always give you better control over information security and access to critical information. However, it can all go away if your team does not follow best practices to maintain and access the servers.
However, self-hosted solutions need a significant investment in both hardware and software. While a cloud-based tool charges you a fee per month, having your own software will represent a rent for the space where your servers are located, salaries of the personnel that maintain it, and the cost of the software. Therefore, self-hosted solutions are sometimes too expensive.
What’s Next?
Remember that if you want to have more information about a specific use case, you can always schedule a demo with the vendor. This will clarify how the tool can solve the particular problems you are trying to solve.
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