30 Best Remote Project Management Tools Reviewed For 2025
10 Best Remote Project Management Tools List
Here's my pick of the 10 best software from the 30 tools reviewed.
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Managing projects remotely comes with its own particular set of hurdles, as you must facilitate communication, assign tasks, and meet deadlines—all without face-to-face interaction. Without the right tools to keep everyone aligned, projects can easily veer off course.
That’s why I’ve put together this list of remote project management tools. These solutions are designed to help your team stay connected, organized, and productive, no matter where they’re working from.
I’ve personally reviewed each tool to offer you an honest, unbiased assessment of their features and benefits. In this article, you’ll find a clear overview of what each remote project management option provides so you can choose the best fit for your team.
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Compare Specs Side-by-Side
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best remote PM tool for 3rd-party integrations | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website | |
| 2 | Best for remote collaboration across departments | Freemium version available | From $10/user/month (min of 2 seats) | Website | |
| 3 | Best for breaking down complex projects | Free plan available | From $7.65/user/month | Website | |
| 4 | Best remote project planning software with collaboration features | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website | |
| 5 | Best project management in an all-in-one work platform | 14-day free trial | From $29/user/month (billed annually, min 5 seats) | Website | |
| 6 | Best collaborative whiteboard for hybrid teams | Free plan available | From $8/user/month | Website | |
| 7 | Best tool for online, remote task management | Free trial available | From $8.25/user/month (billed annually) + free plan available | Website | |
| 8 | Best for building custom project workflows | 30-day free trial | From $24/user/month | Website | |
| 9 | Best for large companies and enterprises | 30-day free trial | From $10.99/user/month (min 3 users, billed annually) | Website | |
| 10 | Best software for remote teams using hybrid project methodologies | 30-day free trial | From $13/user/month (billed annually) | Website |
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monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
CRM Creatio
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7 -
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4
Best Remote Project Management Tool Reviews
Here’s a brief description of each of the remote project management tools on my list showing what it does best, plus screenshots to showcase some of the features.
monday.com is a colorful, user-friendly, jack-of-all-trades remote workspace tool for modern teams. Plan, track, and deliver projects using hundreds of visual and customizable templates. View data on a map, calendar, timeline, kanban board, and more. Automate repetitive administrative tasks, like creating new lead entries according to incoming emails.
monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.
Pros and cons
Pros:
- Excellent collaborative features
- Simple organization by dragging and dropping tasks
- Very easy to invite others, share timelines, and assign tasks
Cons:
- Best features locked to Standard or Pro versions
- Automations are not fully customizable
- No bottleneck identification or assistance
New Product Updates from monday.com
Update Item & Subitem Blocks
monday.com introduces Update Item & Subitem blocks for streamlined workflows, allowing multiple column updates simultaneously to enhance efficiency and maintain consistency. For more details, visit: monday.com/whats-new.
Wrike is a cloud-based work management platform with robust remote workflow functionality, and it’s a popular choice among enterprise and agency teams. PMs will appreciate being able to build custom dashboards and workflows as well as implement team-specific workflow automation. Progress reporting is easily shareable across clients, stakeholders, and team members no matter where they are located.
Wrike offers a free plan with limited features and a free trial for paid plans.
Pros and cons
Pros:
- Variety of project views meet different user needs
- Holistic, comprehensive task modeling
- Ease of use and setup
Cons:
- The commenting system needs to be more prominent
- Best features limited to Business plan
New Product Updates from Wrike
Launch of the Wrike MCP Server
Wrike's MCP Server enables AI agents to access real-time work data, facilitating automation and insights with robust security measures, transforming AI into integrated workflow partners. For more details, visit Wrike News.
Quire is a cloud-based project management tool designed to help teams organize tasks, collaborate efficiently, and achieve their goals.
The platform's nested list view enables your team to break down complex projects into manageable subtasks, maintaining clarity and efficiency. This hierarchical structure helps in organizing tasks within a clear framework, allowing teams to focus on specific components without losing sight of the overall project.
The dynamic timeline feature in Quire also allows you to visualize your project's journey, meet deadlines, and achieve milestones. By adjusting timelines and tracking progress, your team can collaborate for more efficient project management.
Some of Quire's integrations include Google Calendar, Gmail, Slack, Outlook, Zoho Flow, GitHub, Apple Calendar Sync, Box, Dropbox, Google Drive, and Microsoft Teams.
Pros and cons
Pros:
- Multiple project views, including lists, boards, and timelines
- Easy to collaborate with team members
- Ability to create nested tasks and subtasks, allowing for detailed project breakdowns
Cons:
- Potential for notification overload, especially when working with large teams
- The mobile version lacks some features available on the desktop
Best remote project planning software with collaboration features
Zoho Projects is a cloud-based project management solution that can support distributed and remote teams. The software is capable of supporting multiple projects and has a secure online storage space that serves as a centralized database for all relevant project information.
Ready-made templates can speed up project planning, helping to ensure no details are missed. Users can create multiple tasks and subtasks, and distribute them among different team members. Dependencies can be identified and managed, and users can automate key processes and reminders.
The software is also equipped with collaboration tools that support remote project management. Team members can comment on tasks, chat, share files, and notify each other of completed tasks. The platform's reporting data gives detailed insights into productivity and project performance.
Zoho Projects is completely free for up to three users. Paid plans start at $5 per user/month with the Premium package.
Pros and cons
Pros:
- Migrate from another software provider
- Free for up to 2 projects and up to 3 users
- Collaboration features support virtual teamwork
Cons:
- Minimal support documentation
- Takes time to get familiar with the large feature set
New Product Updates from Zoho Projects
Zoho Projects Revamped Settings Panel Layout
The Settings panel layout in Zoho Projects has been revamped to ensure the last module remains visible, enhancing usability when configuring flows. For more details, visit Zoho Flow Release Notes.
Ravetree is an all-in-one, cloud-based work management platform that includes project management, time tracking, budgeting, resource management, file management, and contact management capabilities. As for the software's project management features, teams can outline their projects, assign tasks, and track their progress through a calendar, spreadsheet, or Kanban board. Employees are notified about their upcoming deadlines, and can track how they spend their time using the software.
Remote teams will benefit from the fact that so many parts of their operations are combined in this platform. In addition to project management, they can set up request forms for internal or external use and create client portals to keep customers updated on project progress. Time off requests and resource utilization can be managed through the software, and project budgets and expenses can be tracked as well. A file management system is also included, helping remote workers keep track of their shared documents and collaborate more easily from afar.
Plans start from $29/user/month, and a 7-day free trial is available.
Pros and cons
Pros:
- 7-day free trial available
- Customized onboarding
- Video and chat support
Cons:
- Limited customization options
- Broad functionality comes with learning curve
Miro provides an online whiteboard designed for the unique dynamics of hybrid teams. It is designed to integrate product planning, execution, and teamwork, and is supported by over 1,000 templates ranging from Kanban boards to Gantt charts.
Miro's features facilitate project management through the visualization of tasks, allowing for a detailed view of sprints, status, epics, and team capacities. Teams can accurately estimate task sizes and adjust sprints based on collective capacity, considering factors like availability and workload. Additionally, the Dependencies App aids in identifying and managing the interconnections between tasks, helping to prevent bottlenecks. With integrations across a suite of tools, Miro acts as a cohesive environment for teams to plan, track, and collaborate on projects, ensuring smooth workflow and alignment across all project facets.
Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Confluence, monday.com Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.
Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).
Pros and cons
Pros:
- Built-in communication features for streamlined collaboration
- Intuitive and easy setup
- Free forever plan available
Cons:
- Free version does not allow high-quality export to pdf
- Zooming can be jumpy on larger projects
- Visitor/guest accounts locked to paid plans only
MeisterTask allows remote teams to organize and manage tasks in a beautifully designed, customizable environment that adapts to individual user needs. Kanban-style project boards allow teams to create streamlined, automated workflows no matter where they are physically located in the world. Their app is available for Android and iOS, as well.
MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.
Pros and cons
Pros:
- Access to unlimited project boards
- Very easy to manage several projects at the same time
- Intuitive and user-friendly UI
Cons:
- After loading a file into a task it cannot be downloaded immediately
- File attachments limited to 200 MB per file
- Timeline and custom fields are restricted to Business accounts
Kintone is a web-based project management tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.
Kintone lets you build online project management apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.
Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your online project management solution can look and work however you want it to.
What makes Kintone particularly great for online project management are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows. Because Kintone is a cloud-based platform, users can also view, edit, and update workflows from a desktop web browser or the platform’s mobile app.
Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.
Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.
Pros and cons
Pros:
- Good price point for what you get
- Endlessly flexible and customizable
- Ease of use and adaptability
Cons:
- Deeper search functionality welcomed
- Takes time to set up your own apps
Teamwork contains all the project management essentials that you need in a collaborative remote team: the ability to create tasks and projects, upload and share files, and add comments to tasks. Use Gantt charts, board views, portfolio management tools, time tracking, reporting dashboards, and workload management tools. Access readily available project health status updates for all remote employees.
Teamwork costs from $10/user/month and offers a free version for up to 5 users.
Pros and cons
Pros:
- Easily track comments and feedback from clients
- Easy and comprehensive report building
- Excellent time tracking feature
Cons:
- Can be difficult to move/adjust milestones
- Doesn't sync with QuickBooks
- More integrations with popular CRMs would be welcome
Best software for remote teams using hybrid project methodologies
ProjectManager blends Agile and Waterfall methodologies to bring teams a collaborative solution that can adapt to hybrid methods or changes in your methodology from project to project. Gantt chart tools can help you and your team plan and schedule; build simple task lists with powerful features, and manage full agile sprints with drag-and-drop Kanban cards.
ProjectManager costs from $15/user/month and offers a 30-day free trial.
Pros and cons
Pros:
- Fits well into an Agile framework
- Easy to use project scheduling
- Good for costing and construction work monitoring
Cons:
- Most reports require a manual clean-up
- No way to sort Agile Boards by project, only by task
- No way to track and update partially complete tasks
Other Remote Project Management Tools
Here’s a few more that didn’t make the top list.
- Kissflow
Simple project management software for remote teams
- GoodDay
For customizable personal workspaces
- Height
For organizing and streamlining complex projects
- ClickUp
Remote project management tool for screen recording
- Smartsheet
Remote project management tool for sales reps
- Celoxis
Remote project management for growing portfolios
- Shortcut
For Agile and Scrum teams
- Hive
Tool for project templates
- Kantata
Remote project management software for service businesses
- Hub Planner by Milient
For team scheduling, capacity planning, & requesting work
- PathPro
For product development teams
- Basecamp
For IT teams
- Sciforma
For scalability
- Paymo
Remote project management tool for freelancers
- Forecast
For managing your projects, resources, and finances in one
- Trello
For Kanban-style organization
- Workzone
For file management
- ProWorkflow
For remote collaboration
- Asana
Free remote project management
Best Remote Project Management Tool Selection Criteria
When selecting the best remote project management tools to include on this list, I considered common buyer needs and pain points like ensuring clear collaboration across distributed teams and maintaining visibility into project progress. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion on this list, each solution had to fulfill these common use cases:
- Enabling task and project management
- Providing team communication tools
- File sharing and document collaboration
- Progress tracking and reporting
- Multi-device accessibility
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Time zone management for distributed teams
- Built-in video conferencing
- Advanced workflow automation
- AI-driven project insights
- Offline access to project data
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- An intuitive interface design
- A minimal learning curve for new users
- Easy customization of dashboards
- Quick navigation between features
- Responsive system performance
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Interactive product tours
- A comprehensive library of training materials
- Ready-to-use templates for quick setup
- Availability of webinars or live demos
- Responsive chatbots or live support during onboarding
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 support availability
- A dedicated account manager option
- Live chat and email support
- A detailed knowledge base
- Quick response times for technical issues
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Transparent pricing plans
- A free trial or freemium option
- Scalability with team size
- Price balanced with features offered
- Minimal hidden fees or add-ons
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Frequent positive mentions of unique features
- Ease of use highlighted in reviews
- Satisfaction with customer support
- Successful remote team implementation
- Consistent system reliability
How to Choose Remote Project Management Tools
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Ensure the tool can grow with your team’s needs, from small projects to enterprise-level workloads. |
| Integrations | Check for compatibility with the tools you already use, such as Slack, Google Workspace, or Asana. |
| Customizability | Look for options to tailor dashboards, workflows, and task views to match your team’s preferences. |
| Ease of Use | Prioritize a clean interface and intuitive design that won’t overwhelm your team. |
| Budget | Assess whether the pricing aligns with your team size and feature needs without unexpected add-ons. |
| Security Safeguards | Make sure the tool offers features like data encryption, role-based access, and regular backups. |
| Collaboration Features | Confirm that the tool supports real-time chat, file sharing, and progress updates to keep everyone aligned. |
| Reporting Tools | Look for detailed analytics and custom reports to track progress and identify bottlenecks. |
Trends in Remote Project Management Tools
In my research, I sourced countless product updates, press releases, and release logs from different remote project management tool vendors. Here are some of the emerging trends I’m keeping an eye on:
- AI-Driven Insights: Tools are increasingly using AI to predict project delays, allocate resources more efficiently, and provide actionable insights. These features analyze past project data and patterns to help teams make better decisions and optimize workflows.
- Focus on Mental Health: Vendors are adding features like workload balancing and team well-being metrics to reduce burnout. Tools now include pulse surveys and features that encourage healthier work habits for distributed teams.
- Advanced Collaboration for Hybrid Teams: Tools are evolving to offer virtual workspaces where remote and in-office teams can collaborate effectively. These include shared visual spaces, real-time communication tools to mimic in-person interaction, and screen-sharing capabilities for presentations and collaborative problem-solving during meetings.
- Sustainability Tracking: More and more, project management tools are incorporating carbon footprint tracking and resource usage monitoring to help businesses meet sustainability goals.
- Visual-First Interfaces: Platforms are prioritizing Kanban boards, Gantt charts, and other visual workflows to simplify managing complex projects. These designs reduce reliance on text-heavy formats, making it easier for teams to see project progress at a glance.
What are Remote Project Management Tools?
Remote project management tools are software solutions that help teams plan, organize, and track work, even when members are in different locations. These tools are commonly used by project managers, team leads, and freelancers who need to collaborate and manage projects remotely. Features like task tracking, team communication, and file sharing help teams stay aligned, meet deadlines, and avoid miscommunication. Overall, these tools make it easier to manage projects efficiently, no matter where team members are located.
Features of Remote Project Management Tools
When selecting remote project management tools, keep an eye out for the following key features of project management software:
- Task management: Lets you assign, track, and prioritize tasks to keep projects organized and on schedule.
- Team communication: Provides built-in messaging or discussion boards to simplify communication among team members.
- File sharing: Allows teams to upload, share, and store documents in a centralized location for easy access.
- Time tracking: Helps monitor how much time is spent on tasks and projects to improve productivity and budgeting. See our picks for best remote time tracking software.
- Progress tracking: Offers visual tools like Gantt charts or Kanban boards to track project milestones and deadlines.
- Resource allocation: Ensures team members and assets are assigned efficiently to avoid overloading or underutilization.
- Mobile access: Lets team members manage tasks and collaborate from smartphones or tablets while on the go.
- Project reporting: Generates reports and insights to evaluate project performance and identify areas for improvement.
- User permissions: Allows admins to set role-based access for secure and controlled use of the platform.
- Integration options: Connects with other tools like calendars, email, and CRM systems to keep workflows connected.
Benefits of Remote Project Management Tools
Implementing remote project management tools can provide several benefits for your team and your business. Here are a few you can look forward to:
- Improved collaboration: Helps your team stay connected with features like chat, file sharing, and real-time updates, no matter where they’re working.
- Increased productivity: Keeps tasks organized and visible so team members can focus on what matters most.
- Better resource management: Tracks workloads and availability to ensure no one is overworked or underutilized.
- Enhanced transparency: Gives everyone access to progress updates and deadlines, reducing confusion and miscommunication.
- Time savings: Automates repetitive tasks like reminders and reporting, freeing up time for more important work.
- Cost control: Tracks time and resources spent on projects to help you stay within budget.
- Scalability: Adapts to your growing team or changing project needs, ensuring long-term usefulness.
Costs and Pricing of Remote Project Management Software
Selecting remote project management software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in remote project management software solutions:
Plan Comparison Table for Remote Project Management Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0/user/month | Basic task management, limited storage, simple collaboration tools, and access for small teams. |
| Personal Plan | $5-$15/user/month | Task prioritization, basic reporting tools, integrations with calendars, and limited file sharing. |
| Business Plan | $15-$40/user/month | Advanced reporting, time tracking, workflow automation, unlimited storage, and custom dashboards. |
| Enterprise Plan | $40+/user/month | Dedicated support, advanced security features, custom integrations, scalability, and API access. |
Remote Project Management Software FAQs
Here are some answers to common questions about remote project management software:
Can remote project management software integrate with other tools we use?
Is data security a concern with remote project management software?
How can remote project management software improve team collaboration?
How do I implement project management tools?
What are the costs associated with implementing remote project management software?
Can remote project management software be customized to fit our workflow?
What sort of advanced features do remote PM tools offer?
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