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With so many different remote project management software available, figuring out which is right for you is tough. You know you want to coordinate, communicate, and collaborate effectively from any location but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences using dozens of different PM tools with remote teams on a variety of projects, with my picks of the best remote project management tools.

What Are Remote Project Management Tools?

Remote project management tools are software that facilitate the management of projects by teams working from different locations. These tools enable planning, execution, monitoring, and communication for projects, accommodating the needs of remote or distributed teams. They offer features like task assignment, progress tracking, file sharing, and online collaboration, all accessible over the internet.

The benefits of using remote project management tools include improved collaboration among team members who are geographically dispersed, enhanced productivity by streamlining processes, and providing flexibility in work locations. They offer real-time updates on project progress, efficient resource management, centralized documentation, and scalability for different project sizes. Additionally, these tools ensure data security for sensitive project information in a remote working environment.

Overviews Of The 10 Best Remote Project Management Tools

Here’s a brief description of each of the remote project management tools on my list showing what it does best, plus screenshots to showcase some of the features.

Best remote PM tool for 3rd-party integrations

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually, min 3 seats)
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Rating: 4.7/5

monday.com is a colorful, user-friendly, jack-of-all-trades remote workspace tool for modern teams. Plan, track, and deliver projects using hundreds of visual and customizable templates. View data on a map, calendar, timeline, kanban board, and more. Automate repetitive administrative tasks, like creating new lead entries according to incoming emails.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

Pros and cons

Pros:

  • Very easy to invite others, share timelines, and assign tasks
  • Simple organization by dragging and dropping tasks
  • Excellent collaborative features

Cons:

  • No bottleneck identification or assistance
  • Automations are not fully customizable
  • Best features locked to Standard or Pro versions

Best remote project planning software with collaboration features

  • Free trial available
  • From $5/user/month (billed annually).
Visit Website
Rating: 4.2/5

Zoho Projects is a cloud-based project management solution that can support distributed and remote teams. The software is capable of supporting multiple projects and has a secure online storage space that serves as a centralized database for all relevant project information.

Ready-made templates can speed up project planning, helping to ensure no details are missed. Users can create multiple tasks and subtasks, and distribute them among different team members. Dependencies can be identified and managed, and users can automate key processes and reminders.

The software is also equipped with collaboration tools that support remote project management. Team members can comment on tasks, chat, share files, and notify each other of completed tasks. The platform's reporting data gives detailed insights into productivity and project performance.

Zoho Projects is completely free for up to three users. Paid plans start at $5 per user/month with the Premium package.

Pros and cons

Pros:

  • Collaboration features support virtual teamwork
  • Free for up to 2 projects and up to 3 users
  • Migrate from another software provider

Cons:

  • Takes time to get familiar with the large feature set
  • Minimal support documentation

Best for team scheduling, capacity planning, & requesting work

  • 30-day free trial
  • From $7/user/month (billed annually)
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Rating: 4.2/5

Hub Planner is an all-in-one remote project management and scheduling software designed to help businesses manage their teams and projects more efficiently. Its comprehensive features include resource allocation and tracking, advanced scheduling, time tracking, collaboration tools, and customizability, making it an ideal solution for businesses of all sizes. Hub Planner stands out for its comprehensive resource management and scheduling features, user-friendly interface, and excellent customer support. I also appreciated the platform's ability to track and allocate resources effectively and visualize project progress through its Gantt chart feature. The platform's flexibility and customizability, as well as its integration with other software tools, are also highly praised.

Hub Planner costs from $7/resource/month (billed annually) and offers a 30-day free trial.

Pros and cons

Pros:

  • Comprehensive resource management system
  • Customizable with custom fields, templates, and reports
  • Time tracking and collaboration features

Cons:

  • Limited mobile app capabilities
  • Learning curve for some users

Best collaborative whiteboard for hybrid teams

  • Free plan available
  • From $10/user/month
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Rating: 4.8/5

Miro provides an online whiteboard designed for the unique dynamics of hybrid teams. It is designed to integrate product planning, execution, and teamwork, and is supported by over 1,000 templates ranging from Kanban boards to Gantt charts.

Miro's features facilitate project management through the visualization of tasks, allowing for a detailed view of sprints, status, epics, and team capacities. Teams can accurately estimate task sizes and adjust sprints based on collective capacity, considering factors like availability and workload. Additionally, the Dependencies App aids in identifying and managing the interconnections between tasks, helping to prevent bottlenecks. With integrations across a suite of tools, Miro acts as a cohesive environment for teams to plan, track, and collaborate on projects, ensuring smooth workflow and alignment across all project facets.

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Confluence, monday.com Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

Pros and cons

Pros:

  • Free forever plan available
  • Intuitive and easy setup
  • Built-in communication features for streamlined collaboration

Cons:

  • Visitor/guest accounts locked to paid plans only
  • Zooming can be jumpy on larger projects
  • Free version does not allow high-quality export to pdf

Best for managing your projects, resources, and finances in one

  • Free demo available
  • Pricing upon request
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Rating: 4.7/5

Forecast is a remote project management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of remote- and hybrid agencies, consulting companies, SMBs, and enterprises.

PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow remote team members to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of remote work: fixed price, time and material, or retainer.

Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast cost from $29/user/month with a minimum of 10 users and offers a 14-day free trial.

Pros and cons

Pros:

  • Projects, resources and financials connected in one platform
  • AI powered auto-scheduling and time entry suggestions
  • Excellent iOS and Android apps
  • Automated cost and budget estimations

Cons:

  • No browser extension for time tracking
  • No asset management
  • Minimum of 10 seats

Best remote project management tool for freelancers

  • 15-day free trial + free version available
  • From $5.95/user/month
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Rating: 4.6/5

Paymo serves remote workforces across creative and marketing agencies, law firms, business consultants, architecture firms, and freelancers. Remote teams can take advantage of easy time tracking, resource planning, Gantt charts, reports, Kanban boards, expenses, and invoicing tools. You can schedule and monitor activity in real-time and easily make adjustments using flexible Gantt Charts and other types of project views.

Paymo costs from $9.95/user/month and offers a 15-day free trial.

Pros and cons

Pros:

  • Time tracking easily runs in the background with little interference
  • Organizes jobs intuitively and can easily archive jobs
  • Easy to share content with external stakeholders

Cons:

  • Large learning curve compared to others
  • Project table layout categories challenging to edit
  • Budgets from projects to tasks can be difficult to calculate

Best for large companies and enterprises

  • 30-day free trial
  • From $10/user/month (billed annually)
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Rating: 4.4/5

Teamwork contains all the project management essentials that you need in a collaborative remote team: the ability to create tasks and projects, upload and share files, and add comments to tasks. Use Gantt charts, board views, portfolio management tools, time tracking, reporting dashboards, and workload management tools. Access readily available project health status updates for all remote employees.

Teamwork costs from $10/user/month and offers a free version for up to 5 users.

Pros and cons

Pros:

  • Excellent time tracking feature
  • Easy and comprehensive report building
  • Easily track comments and feedback from clients

Cons:

  • More integrations with popular CRMs would be welcome
  • Doesn't sync with QuickBooks
  • Can be difficult to move/adjust milestones

Best software for remote teams using hybrid project methodologies

  • 30-day free trial
  • From $13/user/month (min 5 seats) (billed annually)
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Rating: 4.4/5

ProjectManager blends Agile and Waterfall methodologies to bring teams a collaborative solution that can adapt to hybrid methods or changes in your methodology from project to project. Gantt chart tools can help you and your team plan and schedule; build simple task lists with powerful features, and manage full agile sprints with drag-and-drop Kanban cards.

ProjectManager costs from $15/user/month and offers a 30-day free trial.

Pros and cons

Pros:

  • Good for costing and construction work monitoring
  • Easy to use project scheduling
  • Fits well into an Agile framework

Cons:

  • No way to track and update partially complete tasks
  • No way to sort Agile Boards by project, only by task
  • Most reports require a manual clean-up

Best for customizable personal workspaces

  • Free version available
  • From $6/user/month
Visit Website
Rating: 4.3/5

GoodDay is a work management platform remote teams can use for project and product management. GoodDay comes with a productivity suite that includes personal work scheduling (My Work), group and private chats, meetings management, project & personal events, built-in documents & wiki, and unlimited file storage.

GoodDay's Action Required tracker alerts members of new tasks assigned to them, alerts members they choose to collaborate with, and is visible on each member's personal schedule and workspace.

Each workspace comes with customizable views, an adjustable user interface, customizable fields, and task types as well as project templates, priorities, and workflows.

GoodDay integrates with hundreds of apps such as Google Drive, Google Calendar, Gmail, Slack, GitHub, Gitlab, Excel, Jira, Trello, and many others, accessible via native integration. More integrations are available through Zapier and GoodDay API.

GoodDay costs from $4/user/month.

Pros and cons

Pros:

  • Real collaboration transparency with Action Required
  • Shallow learning curve

Cons:

  • Some native integrations require paid plan
  • No offline access
  • Custom Reports available to Enterprise users only

Best for organizing and streamlining complex projects

  • 30-day free trial
  • From $8.50/user/month

Height is a cloud-based software that allows project managers to create and assign tasks to team members, keep track of project progress, and communicate with team members using a variety of mediums.

It can be accessed from anywhere, at any time, and from any device, making it a versatile tool for remote teams. Project managers can keep everyone on the same page and ensure tasks are completed on time and within budget. Height boasts an array of highly specialized features that enable efficient and streamlined management of projects. Its project overview page presents an organized and comprehensive summary of all ongoing projects, providing project managers with a clear view of what stage each project is in, upcoming deadlines, and important tasks.

Height provides a task management system that enables users to create tasks and assign them to team members, with the ability to set deadlines and priorities. This feature ensures team members clearly understand their duties and allows them to prioritize workloads accordingly. Users can view and track progress in real time and receive notifications and automated reminders for upcoming deadlines. Communication is vital to successful project management, and Height ensures this through features like direct messaging and group messaging, which enable team members to reach out to one another, discuss project-related topics, and share feedback.

The platform integrates with different communication tools, including Slack and Trello, making it easy for teams to communicate on their preferred platforms. The software includes a file management system that enables project managers to store and track essential project documents, ensuring every team member can access the files they need remotely. Ultimately, Height's biggest strength lies in its ability to organize and streamline complex projects, providing valuable insights.


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Summary Of The Best Remote Project Management Tools

Tools Price
monday.com From $8/user/month (billed annually, min 3 seats)
Zoho Projects From $5/user/month (billed annually).
Hub Planner From $7/user/month (billed annually)
Miro From $10/user/month
Forecast Pricing upon request
Paymo From $5.95/user/month
Teamwork.com From $10/user/month (billed annually)
ProjectManager.com From $13/user/month (min 5 seats) (billed annually)
GoodDay From $6/user/month
Height From $8.50/user/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Remote Project Management Tools

Here’s a few more that didn’t make the top list.

  1. ClickUp

    Best remote project management tool for screen recording

  2. MeisterTask

    Best tool for online, remote task management

  3. Kintone

    Best for building custom project workflows

  4. Smartsheet

    Best remote project management tool for sales reps

  5. Hive

    Best tool for project templates

  6. Wrike

    Best for remote collaboration across departments

  7. Celoxis

    Best remote project management for growing portfolios

  8. Kantata

    Best remote project management software for service businesses

  9. Ravetree

    Best project management in an all-in-one work platform

  10. Kissflow

    Best simple project management software for remote teams

  11. ProWorkflow

    Best for remote collaboration

  12. Basecamp

    Best for IT teams

  13. Sciforma

    Best for scalability

  14. Trello

    Best for Kanban-style organization

  15. Asana

    Best free remote project management

  16. Workzone

    Best for file management

  17. EasyProjects

    Best for product lifecycle

  18. KeyedIn

    Best for PMO analytics

Selection Criteria For The Best Remote Project Management Tools

First, I selected the most popular remote project management tools based on user reviews and ratings. Then, I narrowed down the list using my experience and project management and remote work needs. Next, I weighed the tools against each other based on their key features. Finally, I chose the top tools and defined my evaluation criteria:

Core Functionality

As a baseline, I looked for online project management tools that allow you to outline your project plan, break down projects into tasks, and then track your outputs against your project timeline.

Key Features

Beyond the basic functionality outlined above, here are some key project management features I looked for in my research:

  • Roadmap tools: The ability to outline a project or product roadmap, that may comprise multiple projects contributing to a greater goal.
  • Task management: Specific tools to outline and break down tasks. This may include task dependencies, due dates, assignees, to-do lists or checklists, etc.
  • Collaboration tools: File sharing, video calling, screen sharing, live chat, shared docs, and other tools to help your project team work together. Real-time as well as asynchronous collaboration features are appreciated, particularly when team members work in different time zones.
  • Workflow management: The ability to establish, streamline, and automate your workflows. This could mean how you set up your product board, creating automated notifications, auto-fill custom fields, etc.
  • Reporting and analytics: Dashboards to monitor project progress and team productivity. This helps with future project planning and management, too.

Usability

How user-friendly a platform is can make a world of difference. Especially for remote teams trying to get their work done together, from afar. I look at the overall usability of a platform as well as whether it comes as a project management app for mobile devices (Android or iOS). This allows for on-the-go access and more flexibility for teams working separately. I also look for additional usability factors like custom onboarding and priority support.

Integrations

Remote work requires that all your tools communicate as much as possible. From collaboration tools to time tracking to task management and productivity tools. Does the remote project software integrate with other popular apps in these categories and beyond, including but not limited to Slack, Jira, Zoom or Skype, DropBox, Google Drive, Microsoft apps, Proofhub, and other popular remote work tools? Does it connect with your CRM systems?

Pricing

Cost is always an important factor when you’re implementing a new tool. Depending how you’ll use your project management software, you may need a higher-tier plan that provides advanced features, or unlimited users. That said, many free plans are available that are suitable for small businesses, small teams, and startups. I’ve noted the pricing information and free plan or free trials available for each tool in my overviews.

remote project management tools logos list

What's Next?

How do you navigate different projects and teams remotely? We have a list of 12 remote PM best practices that you will find useful. You can also read about people data and how to use it to build high-performance teams.

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By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. I'm a Certified Scrum Master, PRINCE2 Practitioner and productivity nut!