- 1. monday.com — Best remote PM tool for 3rd-party integrations
- 2. Height — Best for organizing and streamlining complex projects
- 3. Zoho Projects — Best remote project planning software with collaboration features
- 4. Hub Planner — Best for team scheduling, capacity planning, & requesting work
- 5. Miro — Best collaborative whiteboard for hybrid teams
- 6. Forecast — Best for managing your projects, resources, and finances in one
- 7. Paymo — Best remote project management tool for freelancers
- 8. MeisterTask — Best tool for online, remote task management
- 9. ProjectManager.com — Best software for remote teams using hybrid project methodologies
- 10. GoodDay — Best for customizable personal workspaces
Remote project management tools are designed to help virtual teams with everything from communication to team management.
You and your team members may find yourself struggling with the new remote workforce standards. Whether working from home is new or old to you and your team, it can be a challenge to ensure regular check-ins with remote workers. Distributed teams may need extra resources for things like video conferencing or messaging, for example, which can help replace the face-to-face collaboration of in-person workplaces.
With more teams working remotely, the lines between standard project management software and the tools specifically designed for remote teams are blurring. Even so, I think it’s useful to evaluate tools based on how good they are for remote teams, so I’ve created a trustworthy list of remote workforce tools. I’ve highlighted what the best project management tools can do specifically for remote and WFH teams, as opposed to when they are used in-office.
monday.com is a colorful, user-friendly, jack-of-all-trades remote workspace tool for modern teams. Plan, track, and deliver projects using hundreds of visual and customizable templates. View data on a map, calendar, timeline, kanban board, and more. Automate repetitive administrative tasks, like creating new lead entries according to incoming emails.
monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.
- Very easy to invite others, share timelines, and assign tasks
- Simple organization by dragging and dropping tasks
- Excellent collaborative features
- No bottleneck identification or assistance
- Automations are not fully customizable
- Best features locked to Standard or Pro versions
Height is a cloud-based software that allows project managers to create and assign tasks to team members, keep track of project progress, and communicate with team members using a variety of mediums.
It can be accessed from anywhere, at any time, and from any device, making it a versatile tool for remote teams. Project managers can keep everyone on the same page and ensure tasks are completed on time and within budget. Height boasts an array of highly specialized features that enable efficient and streamlined management of projects. Its project overview page presents an organized and comprehensive summary of all ongoing projects, providing project managers with a clear view of what stage each project is in, upcoming deadlines, and important tasks.
Height provides a task management system that enables users to create tasks and assign them to team members, with the ability to set deadlines and priorities. This feature ensures team members clearly understand their duties and allows them to prioritize workloads accordingly. Users can view and track progress in real time and receive notifications and automated reminders for upcoming deadlines. Communication is vital to successful project management, and Height ensures this through features like direct messaging and group messaging, which enable team members to reach out to one another, discuss project-related topics, and share feedback.
The platform integrates with different communication tools, including Slack and Trello, making it easy for teams to communicate on their preferred platforms. The software includes a file management system that enables project managers to store and track essential project documents, ensuring every team member can access the files they need remotely. Ultimately, Height's biggest strength lies in its ability to organize and streamline complex projects, providing valuable insights.
Zoho Projects is a cloud-based project management solution that can support distributed and remote teams. The software is capable of supporting multiple projects and has a secure online storage space that serves as a centralized database for all relevant project information.
Ready-made templates can speed up project planning, helping to ensure no details are missed. Users can create multiple tasks and subtasks, and distribute them among different team members. Dependencies can be identified and managed, and users can automate key processes and reminders.
The software is also equipped with collaboration tools that support remote project management. Team members can comment on tasks, chat, share files, and notify each other of completed tasks. The platform's reporting data gives detailed insights into productivity and project performance.
Zoho Projects is completely free for up to three users. Paid plans start at $5 per user/month with the Premium package.
- Collaboration features support virtual teamwork
- Free for up to 2 projects and up to 3 users
- Migrate from another software provider
- Takes time to get familiar with the large feature set
- Minimal support documentation
Hub Planner is an all-in-one remote project management and scheduling software designed to help businesses manage their teams and projects more efficiently. Its comprehensive features include resource allocation and tracking, advanced scheduling, time tracking, collaboration tools, and customizability, making it an ideal solution for businesses of all sizes. Hub Planner stands out for its comprehensive resource management and scheduling features, user-friendly interface, and excellent customer support. I also appreciated the platform's ability to track and allocate resources effectively and visualize project progress through its Gantt chart feature. The platform's flexibility and customizability, as well as its integration with other software tools, are also highly praised.
Hub Planner costs from $7/resource/month (billed annually) and offers a 30-day free trial.
- Comprehensive resource management system
- Customizable with custom fields, templates, and reports
- Time tracking and collaboration features
- Limited mobile app capabilities
- Learning curve for some users
Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.
Miro has a shared visual workspace for remote project management teams, with interactive displays, video conferencing, and work on mobile devices (Android and iOS). You can choose from a library of readymade project templates to decide how your team should visualize each project. To get started, you can check out Miro’s free Hybrid Team Collaboration Guide.
At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).
Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.
Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).
- Free forever plan available
- Intuitive and easy setup
- Built-in communication features for streamlined collaboration
- Visitor/guest accounts locked to paid plans only
- Zooming can be jumpy on larger projects
- Free version does not allow high-quality export to pdf
Forecast is a remote project management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of remote- and hybrid agencies, consulting companies, SMBs, and enterprises.
PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow remote team members to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of remote work: fixed price, time and material, or retainer.
Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.
Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.
Forecast cost from $29/user/month with a minimum of 10 users and offers a 14-day free trial.
- Projects, resources and financials connected in one platform
- AI powered auto-scheduling and time entry suggestions
- Excellent iOS and Android apps
- Automated cost and budget estimations
- No browser extension for time tracking
- No asset management
- Minimum of 10 seats
Paymo serves remote workforces across creative and marketing agencies, law firms, business consultants, architecture firms, and freelancers. Remote teams can take advantage of easy time tracking, resource planning, Gantt charts, reports, Kanban boards, expenses, and invoicing tools. You can schedule and monitor activity in real-time and easily make adjustments using flexible Gantt Charts and other types of project views.
Paymo costs from $9.95/user/month and offers a 15-day free trial.
- Time tracking easily runs in the background with little interference
- Organizes jobs intuitively and can easily archive jobs
- Easy to share content with external stakeholders
- Large learning curve compared to others
- Project table layout categories challenging to edit
- Budgets from projects to tasks can be difficult to calculate
MeisterTask allows remote teams to organize and manage tasks in a beautifully designed, customizable environment that adapts to individual user needs. Kanban-style project boards allow teams to create streamlined, automated workflows no matter where they are physically located in the world. Their app is available for Android and iOS, as well.
MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.
- Intuitive and user-friendly UI
- Very easy to manage several projects at the same time
- Access to unlimited project boards
- Timeline and custom fields are restricted to Business accounts
- File attachments limited to 200 MB per file
- After loading a file into a task it cannot be downloaded immediately
ProjectManager blends Agile and Waterfall methodologies to bring teams a collaborative solution that can adapt to hybrid methods or changes in your methodology from project to project. Gantt chart tools can help you and your team plan and schedule; build simple task lists with powerful features, and manage full agile sprints with drag-and-drop Kanban cards.
ProjectManager costs from $15/user/month and offers a 30-day free trial.
- Good for costing and construction work monitoring
- Easy to use project scheduling
- Fits well into an Agile framework
- No way to track and update partially complete tasks
- No way to sort Agile Boards by project, only by task
- Most reports require a manual clean-up
GoodDay is a work management platform remote teams can use for project and product management. GoodDay comes with a productivity suite that includes personal work scheduling (My Work), group and private chats, meetings management, project & personal events, built-in documents & wiki, and unlimited file storage.
GoodDay's Action Required tracker alerts members of new tasks assigned to them, alerts members they choose to collaborate with, and is visible on each member's personal schedule and workspace.
Each workspace comes with customizable views, an adjustable user interface, customizable fields, and task types as well as project templates, priorities, and workflows.
GoodDay integrates with hundreds of apps such as Google Drive, Google Calendar, Gmail, Slack, GitHub, Gitlab, Excel, Jira, Trello, and many others, accessible via native integration. More integrations are available through Zapier and GoodDay API.
GoodDay costs from $4/user/month.
- Real collaboration transparency with Action Required
- Shallow learning curve
- Some native integrations require paid plan
- No offline access
- Custom Reports available to Enterprise users only
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Get the PM Software Buyer's Guide
Best remote PM tool for 3rd-party integrations
14-day free trial + free plan available
|From $8/user/month (billed annually, min 3 seats)||Visit Website|
Best for organizing and streamlining complex projects
30-day free trial
|From $8.50/user/month||Visit Website|
Best remote project planning software with collaboration features
Free trial available
|From $5/user/month||Visit Website|
Best for team scheduling, capacity planning, & requesting work
30-day free trial
|From $7/user/month (billed annually)||Visit Website|
Best collaborative whiteboard for hybrid teams
Free plan available
|From $10 /user/month||Visit Website|
Best for managing your projects, resources, and finances in one
14-day free trial
|From $29/user/month||Visit Website|
Best remote project management tool for freelancers
15-day free trial
|From $5.95/user/month||Visit Website|
Best tool for online, remote task management
Free trial available
|From $8.25/month (billed annually)||Visit Website|
Best software for remote teams using hybrid project methodologies
30-day free trial
|From $16/user/month||Visit Website|
Best for customizable personal workspaces
Free version available
|From $6/user/month||Visit Website|
Best remote project management tool for screen recording
Best for building custom project workflows
Best remote project management tool for sales reps
Best for large companies and enterprises
Best for remote collaboration across departments
Best tool for project templates
Best remote project management for growing portfolios
Best remote project management software for service businesses
Best project management in an all-in-one work platform
Best simple project management software for remote teams
Best for remote collaboration
Best for IT teams
Best for Kanban-style organization
Best for scalability
Best free remote project management
Best for file management
Best for PMO analytics
Best for product lifecycle
How I Picked The Best Remote Project Management Tools
First, I selected the most popular tools based on user reviews and ratings. Then, I narrowed down the list using my experience and project management and remote work needs. Next, I weighed the tools against each other based on their key features. Finally, I chose the top tools and defined my evaluation criteria:
User Interface (UI)
Remote teams need a UI that is attractive and easy to use for everyone, from the highest tech individual to the lowest. Is the user interface easy to navigate, good for screen sharing, and attractive to look at for 8 hours a day?
Remote teams often don’t have the in-house support of an IT professional or PM. Therefore, any software introduced should have ample customer support resources. This includes video tutorials, webinars, live chat, support docs, Q&A forums, whitepapers, and other easily accessible documentation.
Remote work requires that all your tools communicate as much as possible. From collaboration tools to time tracking to task management. Does the remote project software integrate with other popular apps in these categories and beyond, including but not limited to Slack, Jira, Zoom or Skype, DropBox, Google Drive, Microsoft apps, Proofhub, and other popular remote work tools? Does it connect with your CRM systems?
Remote Project Management Tools Key Features
- You can access them remotely with minimal stipulations (not everyone has access to a hard-wired internet connection—the more accessible, the better)
- Secure cloud storage for file sharing on-the-go
- Automating business processes to unify separate work environments
- Simplifying communication channels
- Engagement and productivity tools
How do you navigate different projects and teams remotely? We have a list of 12 remote PM best practices that you will find useful. You can also read about people data and how to use it to build high-performance teams.
Related tool list:
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