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10 Best Remote Project Management Tools Of 2023

Best Remote Project Management Tools List

Here’s a shortlist of the best remote project management tools:

  1. 1. monday.com — Best remote PM tool for 3rd-party integrations
  2. 2. Height — Best for organizing and streamlining complex projects
  3. 3. Zoho Projects — Best remote project planning software with collaboration features
  4. 4. Hub Planner — Best for team scheduling, capacity planning, & requesting work
  5. 5. Miro — Best collaborative whiteboard for hybrid teams
  6. 6. Forecast — Best for managing your projects, resources, and finances in one
  7. 7. Paymo — Best remote project management tool for freelancers
  8. 8. MeisterTask — Best tool for online, remote task management
  9. 9. ProjectManager.com — Best software for remote teams using hybrid project methodologies
  10. 10. GoodDay — Best for customizable personal workspaces

Remote project management tools are designed to help virtual teams with everything from communication to team management.

You and your team members may find yourself struggling with the new remote workforce standards. Whether working from home is new or old to you and your team, it can be a challenge to ensure regular check-ins with remote workers. Distributed teams may need extra resources for things like video conferencing or messaging, for example, which can help replace the face-to-face collaboration of in-person workplaces.

With more teams working remotely, the lines between standard project management software and the tools specifically designed for remote teams are blurring. Even so, I think it’s useful to evaluate tools based on how good they are for remote teams, so I’ve created a trustworthy list of remote workforce tools. I’ve highlighted what the best project management tools can do specifically for remote and WFH teams, as opposed to when they are used in-office.

Overviews Of The 10 Best Remote Project Management Tools

Here’s a brief description of each of the remote project management tools on my list showing what it does best, plus screenshots to showcase some of the features.

1

monday.com

Best remote PM tool for 3rd-party integrations

monday.com is a colorful, user-friendly, jack-of-all-trades remote workspace tool for modern teams. Plan, track, and deliver projects using hundreds of visual and customizable templates. View data on a map, calendar, timeline, kanban board, and more. Automate repetitive administrative tasks, like creating new lead entries according to incoming emails.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 8599

14-day free trial + free plan available

From $8/user/month (billed annually, min 3 seats)

Pros

  • Very easy to invite others, share timelines, and assign tasks
  • Simple organization by dragging and dropping tasks
  • Excellent collaborative features

Cons

  • No bottleneck identification or assistance
  • Automations are not fully customizable
  • Best features locked to Standard or Pro versions
2

Height

Best for organizing and streamlining complex projects

Height is a cloud-based software that allows project managers to create and assign tasks to team members, keep track of project progress, and communicate with team members using a variety of mediums.

It can be accessed from anywhere, at any time, and from any device, making it a versatile tool for remote teams. Project managers can keep everyone on the same page and ensure tasks are completed on time and within budget. Height boasts an array of highly specialized features that enable efficient and streamlined management of projects. Its project overview page presents an organized and comprehensive summary of all ongoing projects, providing project managers with a clear view of what stage each project is in, upcoming deadlines, and important tasks.

Height provides a task management system that enables users to create tasks and assign them to team members, with the ability to set deadlines and priorities. This feature ensures team members clearly understand their duties and allows them to prioritize workloads accordingly. Users can view and track progress in real time and receive notifications and automated reminders for upcoming deadlines. Communication is vital to successful project management, and Height ensures this through features like direct messaging and group messaging, which enable team members to reach out to one another, discuss project-related topics, and share feedback.

The platform integrates with different communication tools, including Slack and Trello, making it easy for teams to communicate on their preferred platforms. The software includes a file management system that enables project managers to store and track essential project documents, ensuring every team member can access the files they need remotely. Ultimately, Height's biggest strength lies in its ability to organize and streamline complex projects, providing valuable insights.


30-day free trial

From $8.50/user/month

3

Zoho Projects

Best remote project planning software with collaboration features

Zoho Projects is a cloud-based project management solution that can support distributed and remote teams. The software is capable of supporting multiple projects and has a secure online storage space that serves as a centralized database for all relevant project information.

Ready-made templates can speed up project planning, helping to ensure no details are missed. Users can create multiple tasks and subtasks, and distribute them among different team members. Dependencies can be identified and managed, and users can automate key processes and reminders.

The software is also equipped with collaboration tools that support remote project management. Team members can comment on tasks, chat, share files, and notify each other of completed tasks. The platform's reporting data gives detailed insights into productivity and project performance.

Zoho Projects is completely free for up to three users. Paid plans start at $5 per user/month with the Premium package.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 286

Free trial available

From $5/user/month

Pros

  • Collaboration features support virtual teamwork
  • Free for up to 2 projects and up to 3 users
  • Migrate from another software provider

Cons

  • Takes time to get familiar with the large feature set
  • Minimal support documentation
4

Hub Planner

Best for team scheduling, capacity planning, & requesting work

Hub Planner is an all-in-one remote project management and scheduling software designed to help businesses manage their teams and projects more efficiently. Its comprehensive features include resource allocation and tracking, advanced scheduling, time tracking, collaboration tools, and customizability, making it an ideal solution for businesses of all sizes. Hub Planner stands out for its comprehensive resource management and scheduling features, user-friendly interface, and excellent customer support. I also appreciated the platform's ability to track and allocate resources effectively and visualize project progress through its Gantt chart feature. The platform's flexibility and customizability, as well as its integration with other software tools, are also highly praised.

Hub Planner costs from $7/resource/month (billed annually) and offers a 30-day free trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 16

30-day free trial

From $7/user/month (billed annually)

Pros

  • Comprehensive resource management system
  • Customizable with custom fields, templates, and reports
  • Time tracking and collaboration features

Cons

  • Limited mobile app capabilities
  • Learning curve for some users
5

Miro

Best collaborative whiteboard for hybrid teams

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

Miro has a shared visual workspace for remote project management teams, with interactive displays, video conferencing, and work on mobile devices (Android and iOS). You can choose from a library of readymade project templates to decide how your team should visualize each project. To get started, you can check out Miro’s free Hybrid Team Collaboration Guide.

At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.8 3414

Free plan available

From $10 /user/month

Pros

  • Free forever plan available
  • Intuitive and easy setup
  • Built-in communication features for streamlined collaboration

Cons

  • Visitor/guest accounts locked to paid plans only
  • Zooming can be jumpy on larger projects
  • Free version does not allow high-quality export to pdf
6

Forecast

Best for managing your projects, resources, and finances in one

Forecast is a remote project management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of remote- and hybrid agencies, consulting companies, SMBs, and enterprises.

PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow remote team members to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of remote work: fixed price, time and material, or retainer.

Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast cost from $29/user/month with a minimum of 10 users and offers a 14-day free trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 248

14-day free trial

From $29/user/month

Pros

  • Projects, resources and financials connected in one platform
  • AI powered auto-scheduling and time entry suggestions
  • Excellent iOS and Android apps
  • Automated cost and budget estimations

Cons

  • No browser extension for time tracking
  • No asset management
  • Minimum of 10 seats
7

Paymo

Best remote project management tool for freelancers

Paymo serves remote workforces across creative and marketing agencies, law firms, business consultants, architecture firms, and freelancers. Remote teams can take advantage of easy time tracking, resource planning, Gantt charts, reports, Kanban boards, expenses, and invoicing tools. You can schedule and monitor activity in real-time and easily make adjustments using flexible Gantt Charts and other types of project views.

Paymo costs from $9.95/user/month and offers a 15-day free trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6 561

15-day free trial

From $5.95/user/month

Pros

  • Time tracking easily runs in the background with little interference
  • Organizes jobs intuitively and can easily archive jobs
  • Easy to share content with external stakeholders

Cons

  • Large learning curve compared to others
  • Project table layout categories challenging to edit
  • Budgets from projects to tasks can be difficult to calculate
8

MeisterTask

Best tool for online, remote task management

MeisterTask allows remote teams to organize and manage tasks in a beautifully designed, customizable environment that adapts to individual user needs. Kanban-style project boards allow teams to create streamlined, automated workflows no matter where they are physically located in the world. Their app is available for Android and iOS, as well.

MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6 171

Free trial available

From $8.25/month (billed annually)

Pros

  • Intuitive and user-friendly UI
  • Very easy to manage several projects at the same time
  • Access to unlimited project boards

Cons

  • Timeline and custom fields are restricted to Business accounts
  • File attachments limited to 200 MB per file
  • After loading a file into a task it cannot be downloaded immediately
9

ProjectManager.com

Best software for remote teams using hybrid project methodologies

ProjectManager blends Agile and Waterfall methodologies to bring teams a collaborative solution that can adapt to hybrid methods or changes in your methodology from project to project. Gantt chart tools can help you and your team plan and schedule; build simple task lists with powerful features, and manage full agile sprints with drag-and-drop Kanban cards.

ProjectManager costs from $15/user/month and offers a 30-day free trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4 90

30-day free trial

From $16/user/month

Pros

  • Good for costing and construction work monitoring
  • Easy to use project scheduling
  • Fits well into an Agile framework

Cons

  • No way to track and update partially complete tasks
  • No way to sort Agile Boards by project, only by task
  • Most reports require a manual clean-up
10

GoodDay

Best for customizable personal workspaces

GoodDay is a work management platform remote teams can use for project and product management. GoodDay comes with a productivity suite that includes personal work scheduling (My Work), group and private chats, meetings management, project & personal events, built-in documents & wiki, and unlimited file storage.

GoodDay's Action Required tracker alerts members of new tasks assigned to them, alerts members they choose to collaborate with, and is visible on each member's personal schedule and workspace.

Each workspace comes with customizable views, an adjustable user interface, customizable fields, and task types as well as project templates, priorities, and workflows.

GoodDay integrates with hundreds of apps such as Google Drive, Google Calendar, Gmail, Slack, GitHub, Gitlab, Excel, Jira, Trello, and many others, accessible via native integration. More integrations are available through Zapier and GoodDay API.

GoodDay costs from $4/user/month.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3 43

Free version available

From $6/user/month

Pros

  • Real collaboration transparency with Action Required
  • Shallow learning curve

Cons

  • Some native integrations require paid plan
  • No offline access
  • Custom Reports available to Enterprise users only

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Summary Of The Best Remote Project Management Tools

Tool Free Option Price
1
monday.com

Best remote PM tool for 3rd-party integrations

14-day free trial + free plan available

From $8/user/month (billed annually, min 3 seats) Visit Website
2
Height

Best for organizing and streamlining complex projects

30-day free trial

From $8.50/user/month Visit Website
3
Zoho Projects

Best remote project planning software with collaboration features

Free trial available

From $5/user/month Visit Website
4
Hub Planner

Best for team scheduling, capacity planning, & requesting work

30-day free trial

From $7/user/month (billed annually) Visit Website
5
Miro

Best collaborative whiteboard for hybrid teams

Free plan available

From $10 /user/month Visit Website
6
Forecast

Best for managing your projects, resources, and finances in one

14-day free trial

From $29/user/month Visit Website
7
Paymo

Best remote project management tool for freelancers

15-day free trial

From $5.95/user/month Visit Website
8
MeisterTask

Best tool for online, remote task management

Free trial available

From $8.25/month (billed annually) Visit Website
9
ProjectManager.com

Best software for remote teams using hybrid project methodologies

30-day free trial

From $16/user/month Visit Website
10
GoodDay

Best for customizable personal workspaces

Free version available

From $6/user/month Visit Website

Other Remote Project Management Tools

Here’s a few more that didn’t make the top list.

  1. ClickUp

    Best remote project management tool for screen recording

  2. Kintone

    Best for building custom project workflows

  3. Smartsheet

    Best remote project management tool for sales reps

  4. Teamwork

    Best for large companies and enterprises

  5. Wrike

    Best for remote collaboration across departments

  6. Hive

    Best tool for project templates

  7. Celoxis

    Best remote project management for growing portfolios

  8. Kantata

    Best remote project management software for service businesses

  9. Ravetree

    Best project management in an all-in-one work platform

  10. Kissflow

    Best simple project management software for remote teams

  11. ProWorkflow

    Best for remote collaboration

  12. Basecamp

    Best for IT teams

  13. Trello

    Best for Kanban-style organization

  14. Sciforma

    Best for scalability

  15. Asana

    Best free remote project management

  16. Workzone

    Best for file management

  17. KeyedIn

    Best for PMO analytics

  18. EasyProjects

    Best for product lifecycle

How I Picked The Best Remote Project Management Tools

First, I selected the most popular tools based on user reviews and ratings. Then, I narrowed down the list using my experience and project management and remote work needs. Next, I weighed the tools against each other based on their key features. Finally, I chose the top tools and defined my evaluation criteria:

User Interface (UI)

Remote teams need a UI that is attractive and easy to use for everyone, from the highest tech individual to the lowest. Is the user interface easy to navigate, good for screen sharing, and attractive to look at for 8 hours a day?

Usability

Remote teams often don’t have the in-house support of an IT professional or PM. Therefore, any software introduced should have ample customer support resources. This includes video tutorials, webinars, live chat, support docs, Q&A forums, whitepapers, and other easily accessible documentation.

Integrations

Remote work requires that all your tools communicate as much as possible. From collaboration tools to time tracking to task management. Does the remote project software integrate with other popular apps in these categories and beyond, including but not limited to Slack, Jira, Zoom or Skype, DropBox, Google Drive, Microsoft apps, Proofhub, and other popular remote work tools? Does it connect with your CRM systems?

Pricing

How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

Remote Project Management Tools Key Features

  1. You can access them remotely with minimal stipulations (not everyone has access to a hard-wired internet connection—the more accessible, the better)
  2. Secure cloud storage for file sharing on-the-go
  3. Automating business processes to unify separate work environments
  4. Simplifying communication channels
  5. Engagement and productivity tools
remote project management tools logos list

What's Next?

How do you navigate different projects and teams remotely? We have a list of 12 remote PM best practices that you will find useful. You can also read about people data and how to use it to build high-performance teams.

Related tool list:

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You can also share tool recommendations and best practices with other digital PMs in our online community—get involved with our community in DPM Membership.

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. Ben's a Certified Scrum Master, PRINCE2 Practitioner and productivity nut.

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