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10 Best Remote Project Management Tools Of 2022

Best Remote Project Management Tools List

Here’s a shortlist of the best remote project management tools:

  1. Wrike

    Best for remote collaboration across departments

  2. monday.com

    Best remote PM tool for 3rd-party integrations

  3. GoodDay

    Best for customizable personal workspaces

  4. Forecast

    Best for managing your projects, resources, and finances in one

  5. MeisterTask

    Best tool for online, remote task management

  6. Paymo

    Best remote project management tool for freelancers

  7. Kintone

    Best for building custom project workflows

  8. ProjectManager.com

    Best software for remote teams using hybrid project methodologies

  9. Miro

    Best collaborative whiteboard for hybrid teams

  10. ClickUp

    Best remote project management tool for screen recording

Below you’ll find an overview of each of the 10 best remote project management tools, with screenshots, feature overviews, and pricing.

Remote project management tools are designed to help virtual teams with everything from communication to team management.

You and your team members may find yourself struggling with the new remote workforce standards. Whether working from home is new or old to you and your team, it can be a challenge to ensure regular check-ins with remote workers. Distributed teams may need extra resources for things like video conferencing or messaging, for example, which can help replace the face-to-face collaboration of in-person workplaces.

With more teams working remotely, the lines between standard project management software and the tools specifically designed for remote teams are blurring. Even so, I think it’s useful to evaluate tools based on how good they are for remote teams, so I’ve created a trustworthy list of remote workforce tools. I’ve highlighted what the best project management tools can do specifically for remote and WFH teams, as opposed to when they are used in-office.

Remote Project Management Tools Comparison Criteria

What do I look for? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Remote teams need a UI that is attractive and easy to use for everyone, from the highest tech individual to the lowest. Is the user interface easy to navigate, good for screen sharing, and attractive to look at for 8 hours a day? Is the UI optimized for mobile apps, which are often used in remote work?
  2. Usability: Remote teams often don’t have the in-house support of an IT professional or PM so any software introduced should have ample customer support resources, video tutorials, webinars, live chat, Q&A forums, whitepapers, and other easily accessible documentation.
  3. Integrations: Remote work requires that all your tools communicate as much as possible, from collaboration tools to time tracking to task management. Does the remote project software integrate with other popular apps in these categories and beyond, including but not limited to Slack, Jira, Zoom or Skype, DropBox, Google Drive, Microsoft apps, Proofhub, and other popular remote work tools? Does it connect with your CRM systems?
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

Remote Project Management Tools Key Features

  1. Can be accessed remotely with minimal stipulations (not everyone has access to a hard-wired internet connection—the more accessible, the better)
  2. Secure cloud storage for file sharing on-the-go
  3. Automating business processes to unify separate work environments
  4. Simplifying communication channels
  5. Engagement and productivity tools
remote project management tools logos list

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Overviews Of The 10 Best Remote Project Management Tools

Here’s a brief description of each of the remote project management tools on my list showing what it does best, plus screenshots to showcase some of the features.

1

Wrike

Best for remote collaboration across departments

Wrike is a cloud-based work management platform with robust remote workflow functionality, and it’s a popular choice among enterprise and agency teams. PMs will appreciate being able to build custom dashboards and workflows as well as implement team-specific workflow automation. Progress reporting is easily shareable across clients, stakeholders, and team members no matter where they are located.

Wrike costs from $9.80/user/month and offers a free version for up to 5 users.

14-day free trial

From $9.80/user/month

Pros

  • Variety of project views meet different user needs
  • Holistic, comprehensive task modeling
  • Ease of use and setup

Cons

  • The commenting system needs to be more prominent
  • Best features limited to Business plan
2

monday.com

Best remote PM tool for 3rd-party integrations

monday.com is a colorful, user-friendly, jack-of-all-trades remote workspace tool for modern teams. Plan, track, and deliver projects using hundreds of visual and customizable templates. View data on a map, calendar, timeline, kanban board, and more. Automate repetitive administrative tasks, like creating new lead entries according to incoming emails.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14-day free trial

From $10/user/month

Pros

  • Excellent collaborative features
  • Simple organization by dragging and dropping tasks
  • Very easy to invite others, share timelines, and assign tasks

Cons

  • Best features locked to Standard or Pro versions
  • Automations are not fully customizable
  • No bottleneck identification or assistance
3

GoodDay

Best for customizable personal workspaces

GoodDay is a work management platform remote teams can use for project and product management. GoodDay comes with a productivity suite that includes personal work scheduling (My Work), group and private chats, meetings management, project & personal events, built-in documents & wiki, and unlimited file storage.

GoodDay's Action Required tracker alerts members of new tasks assigned to them, alerts members they choose to collaborate with, and is visible on each member's personal schedule and workspace.

Each workspace comes with customizable views, an adjustable user interface, customizable fields, and task types as well as project templates, priorities, and workflows.

GoodDay integrates with hundreds of apps such as Google Drive, Google Calendar, Gmail, Slack, GitHub, Gitlab, Excel, Jira, Trello, and many others, accessible via native integration. More integrations are available through Zapier and GoodDay API.

GoodDay costs from $4/user/month.

Free version available

From $6/user/month

Pros

  • Shallow learning curve
  • Real collaboration transparency with Action Required

Cons

  • Custom Reports available to Enterprise users only
  • No offline access
  • Some native integrations require paid plan
4

Forecast

Best for managing your projects, resources, and finances in one

Forecast is a remote project management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of remote- and hybrid agencies, consulting companies, SMBs, and enterprises.

PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow remote team members to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of remote work: fixed price, time and material, or retainer.

Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast cost from $29/user/month with a minimum of 10 users and offers a 14-day free trial.

14-day free trial

From $29/user/month (billed annually)

Pros

  • Automated cost and budget estimations
  • Excellent iOS and Android apps
  • AI powered auto-scheduling and time entry suggestions
  • Projects, resources and financials connected in one platform

Cons

  • Minimum of 10 seats
  • No asset management
  • No browser extension for time tracking
5

MeisterTask

Best tool for online, remote task management

MeisterTask allows remote teams to organize and manage tasks in a beautifully designed, customizable environment that adapts to individual user needs. Kanban-style project boards allow teams to create streamlined, automated workflows no matter where they are physically located in the world. Their app is available for Android and iOS, as well.

MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.

Free trial

From $8.25/month

Pros

  • Access to unlimited project boards
  • Very easy to manage several projects at the same time
  • Intuitive and user-friendly UI

Cons

  • After loading a file into a task it cannot be downloaded immediately
  • File attachments limited to 200 MB per file
  • Timeline and custom fields are restricted to Business accounts
6

Paymo

Best remote project management tool for freelancers

Paymo serves remote workforces across creative and marketing agencies, law firms, business consultants, architecture firms, and freelancers. Remote teams can take advantage of easy time tracking, resource planning, Gantt charts, reports, Kanban boards, expenses, and invoicing tools. You can schedule and monitor activity in real-time and easily make adjustments using flexible Gantt Charts and other types of project views.

Paymo costs from $9.95/user/month and offers a 15-day free trial.

15 days free trial

Free for 1 user + starts at $4.95/user/month

Pros

  • Easy to share content with external stakeholders
  • Organizes jobs intuitively and can easily archive jobs
  • Time tracking easily runs in the background with little interference

Cons

  • Budgets from projects to tasks can be difficult to calculate
  • Project table layout categories challenging to edit
  • Large learning curve compared to others
7

Kintone

Best for building custom project workflows

Kintone is a web-based project management tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build online project management apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your online project management solution can look and work however you want it to.

What makes Kintone particularly great for online project management are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows. Because Kintone is a cloud-based platform, users can also view, edit, and update workflows from a desktop web browser or the platform’s mobile app.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.

30 days free trial

From $24/user/month

Pros

  • Good price point for what you get
  • Endlessly flexible and customizable
  • Ease of use and adaptability

Cons

  • Deeper search functionality welcomed
  • Takes time to set up your own apps
8

ProjectManager.com

Best software for remote teams using hybrid project methodologies

ProjectManager blends Agile and Waterfall methodologies to bring teams a collaborative solution that can adapt to hybrid methods or changes in your methodology from project to project. Gantt chart tools can help you and your team plan and schedule; build simple task lists with powerful features, and manage full agile sprints with drag-and-drop Kanban cards.

ProjectManager costs from $15/user/month and offers a 30-day free trial.

From $14/user/month

Pros

  • Fits well into an Agile framework
  • Easy to use project scheduling
  • Good for costing and construction work monitoring

Cons

  • Most reports require a manual clean-up
  • No way to sort Agile Boards by project, only by task
  • No way to track and update partially complete tasks
9

Miro

Best collaborative whiteboard for hybrid teams

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

Miro has a shared visual workspace for remote project management teams, with interactive displays, video conferencing, and work on mobile devices (Android and iOS). You can choose from a library of readymade project templates to decide how your team should visualize each project. To get started, you can check out Miro’s free Hybrid Team Collaboration Guide.

At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

Free plan

From $8/user/month

Pros

  • Built-in communication features for streamlined collaboration
  • Intuitive and easy setup
  • Free forever plan available

Cons

  • Free version does not allow high-quality export to pdf
  • Zooming can be jumpy on larger projects
  • Visitor/guest accounts locked to paid plans only
10

ClickUp

Best remote project management tool for screen recording

ClickUp is a flexible project planning tool that can accommodate small or large teams who need to-do lists, project management, docs and wikis, spreadsheets, email and chat, events, reminders, goal tracking, time tracking, and resource management. Something great about this tool is that it includes screenshots and recording features right in the tool. Users can import data from other productivity apps easily.

ClickUp costs from $5/user/month and offers a free version with limited features.

Free plan available

$9/user/month

Pros

  • Impressive organization: create folders, sub-groups, and sub-tasks
  • Easy to switch between unrelated project plans

Cons

  • More third-party integrations would be welcome
  • Tricky to email with attachments, files sometimes unopenable
  • Steep learning curve due to the number of features

Need expert help selecting the right Project Management Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Project Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

Summary Of The Best Remote Project Management Tools

Tool Free Option Price
1
Wrike

Best for remote collaboration across departments

14-day free trial

From $9.80/user/month Visit Website
2
monday.com

Best remote PM tool for 3rd-party integrations

14-day free trial

From $10/user/month Visit Website
3
GoodDay

Best for customizable personal workspaces

Free version available

From $6/user/month Visit Website
4
Forecast

Best for managing your projects, resources, and finances in one

14-day free trial

From $29/user/month (billed annually) Visit Website
5
MeisterTask

Best tool for online, remote task management

Free trial

From $8.25/month Visit Website
6
Paymo

Best remote project management tool for freelancers

15 days free trial

Free for 1 user + starts at $4.95/user/month Visit Website
7
Kintone

Best for building custom project workflows

30 days free trial

From $24/user/month Visit Website
8
ProjectManager.com

Best software for remote teams using hybrid project methodologies

Not available

From $14/user/month Visit Website
9
Miro

Best collaborative whiteboard for hybrid teams

Free plan

From $8/user/month Visit Website
10
ClickUp

Best remote project management tool for screen recording

Free plan available

$9/user/month Visit Website

Other Remote Project Management Tools

Here’s a few more that didn’t make the top list.

  1. Basecamp – Best for IT teams
  2. Scoro – Best for customizable dashboards
  3. Zoho Projects – Best for CRM
  4. Asana – Best free remote project management
  5. Trello – Best for Kanban-style organization
  6. Keyedin – Best for PMO analytics
  7. Workzone – Best for file management
  8. Proworkflow – Best for remote collaboration
  9. EasyProjects – Best for product lifecycle
  10. Sciforma – Best for scalability

What Remote Project Management Tools Do You Use?

How do you navigate different projects and teams remotely? Have you tried any of these remote project management solutions in your day-to-day? Are there any project management tools that you would add to this list? Sound off in the comments.

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You can also share tool recommendations and best practices with other digital PMs in our online community—get involved with our community in DPM Membership.

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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