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10 Best Remote Project Management Tools Of 2022

Best Remote Project Management Tools List

Here’s a shortlist of the best remote project management tools:

  1. monday.com

    Best remote PM tool for 3rd-party integrations

  2. Wrike

    Best for remote collaboration across departments

  3. Kintone

    Best for building custom project workflows

  4. Celoxis

    Best remote project management for growing portfolios

  5. Miro

    Best collaborative whiteboard for hybrid teams

  6. MeisterTask

    Best tool for online, remote task management

  7. GoodDay

    Best for customizable personal workspaces

  8. Kissflow Project

    Best simple project management software for remote teams

  9. Teamwork

    Best for large companies and enterprises

  10. ProjectManager

    Best software for remote teams using hybrid project methodologies

Below you’ll find an overview of each of the 10 best remote project management tools, with screenshots, feature overviews, and pricing.

Remote project management tools are designed to help virtual teams with everything from communication to team management.

You and your team members may find yourself struggling with the new remote workforce standards. Whether working from home is new or old to you and your team, it can be a challenge to ensure regular check-ins with remote workers. Distributed teams may need extra resources for things like video conferencing or messaging, for example, which can help replace the face-to-face collaboration of in-person workplaces.

With more teams working remotely, the lines between standard project management software and the tools specifically designed for remote teams are blurring. Even so, I think it’s useful to evaluate tools based on how good they are for remote teams, so I’ve created a trustworthy list of remote workforce tools. I’ve highlighted what the best project management tools can do specifically for remote and WFH teams, as opposed to when they are used in-office.

Remote Project Management Tools Comparison Criteria

What do I look for? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Remote teams need a UI that is attractive and easy to use for everyone, from the highest tech individual to the lowest. Is the user interface easy to navigate, good for screen sharing, and attractive to look at for 8 hours a day? Is the UI optimized for mobile apps, which are often used in remote work?
  2. Usability: Remote teams often don’t have the in-house support of an IT professional or PM so any software introduced should have ample customer support resources, video tutorials, webinars, live chat, Q&A forums, whitepapers, and other easily accessible documentation.
  3. Integrations: Remote work requires that all your tools communicate as much as possible, from collaboration tools to time tracking to task management. Does the remote project software integrate with other popular apps in these categories and beyond, including but not limited to Slack, Jira, Zoom or Skype, DropBox, Google Drive, Microsoft apps, Proofhub, and other popular remote work tools? Does it connect with your CRM systems?
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

Remote Project Management Tools Key Features

  1. Can be accessed remotely with minimal stipulations (not everyone has access to a hard-wired internet connection—the more accessible, the better)
  2. Secure cloud storage for file sharing on-the-go
  3. Automating business processes to unify separate work environments
  4. Simplifying communication channels
  5. Engagement and productivity tools
remote project management tools logos list

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Overviews Of The 10 Best Remote Project Management Tools

Here’s a brief description of each of the remote project management tools on my list showing what it does best, plus screenshots to showcase some of the features.

1

monday.com

Best remote PM tool for 3rd-party integrations

monday.com is a colorful, user-friendly, jack-of-all-trades remote workspace tool for modern teams. Plan, track, and deliver projects using hundreds of visual and customizable templates. View data on a map, calendar, timeline, kanban board, and more. Automate repetitive administrative tasks, like creating new lead entries according to incoming emails.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $6/user/month

Pros

  • Very easy to invite others, share timelines, and assign tasks
  • Simple organization by dragging and dropping tasks
  • Excellent collaborative features

Cons

  • No bottleneck identification or assistance
  • Automations are not fully customizable
  • Best features locked to Standard or Pro versions
2

Wrike

Best for remote collaboration across departments

Wrike is a cloud-based work management platform with robust remote workflow functionality, and it’s a popular choice among enterprise and agency teams. PMs will appreciate being able to build custom dashboards and workflows as well as implement team-specific workflow automation. Progress reporting is easily shareable across clients, stakeholders, and team members no matter where they are located.

Wrike costs from $9.80/user/month and offers a free version for up to 5 users.

Free version for up to 5 users

From $9.80/user/month

Pros

  • Ease of use and setup
  • Holistic, comprehensive task modeling
  • Variety of project views meet different user needs

Cons

  • Best features limited to Business plan
  • The commenting system needs to be more prominent
3

Kintone

Best for building custom project workflows

Kintone is a web-based project management tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build online project management apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your online project management solution can look and work however you want it to.

What makes Kintone particularly great for online project management are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows. Because Kintone is a cloud-based platform, users can also view, edit, and update workflows from a desktop web browser or the platform’s mobile app.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.

30 days free trial (no credit card required)

From $24/user/month with a minimum of 5 users

Pros

  • Ease of use and adaptability
  • Endlessly flexible and customizable
  • Good price point for what you get

Cons

  • Takes time to set up your own apps
  • Deeper search functionality welcomed
4

Celoxis

Best remote project management for growing portfolios

Celoxis’ comprehensive features address the real-world complexities of managing projects across organizations and functions; it excels at planning, delegation, collaboration, tracking, and reporting with agility and user-friendliness. Celoxis can help you plan and manage real-world, diverse project portfolios and it is highly customizable to suit a variety of business needs.

Celoxis boasts auto and manual scheduling features that accommodate geographically distributed remote project teams. The platform functionality can adapt to different time zones, time-constrained tasks, part-time resources, unavoidable absences, interim resource swaps, and even one-off exceptions such as teams working weekends to meet deadlines.

Along with everything you would expect from the remote projects and task planning, Celoxis offers a whole suite of built-in accounting tools, which makes it stand out against competitors. Celoxis can generate reports for budget spends, receivables, and profitability across projects and portfolios. Celoxis can also handle margin tracking, revenue forecasting, and custom financial KPIs.

Celoxis integrates with over 400 third-party apps like Google Drive, MS Excel, JIRA, QuickBooks Online, Salesforce, Evernote, Slack, Zendesk, G Suite, Trello, Harvest, MailChimp, and more through a paid account with Zapier.

Celoxis costs from $22.50/user/month with a 5 user minimum and offers a free 30-day trial.

30 days free trial

From $22.50/user/month (minimum 5 users)

Pros

  • Easy to use interface
  • Customizable dashboards for each team members
  • Scheduling for geographically distributed teams

Cons

  • No freemium plan
  • No cancelation refunds post-purchase
  • Only 2GB file space per user included in cloud plan
5

Miro

Best collaborative whiteboard for hybrid teams

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

Miro has a shared visual workspace for remote project management teams, with interactive displays, video conferencing, and work on mobile devices (Android and iOS). You can choose from a library of readymade project templates to decide how your team should visualize each project. To get started, you can check out Miro’s free Hybrid Team Collaboration Guide.

At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

From $8/user/month

Pros

  • Free forever plan available
  • Intuitive and easy setup
  • Built-in communication features for streamlined collaboration

Cons

  • Visitor/guest accounts locked to paid plans only
  • Zooming can be jumpy on larger projects
  • Free version does not allow high-quality export to pdf
6

MeisterTask

Best tool for online, remote task management

MeisterTask allows remote teams to organize and manage tasks in a beautifully designed, customizable environment that adapts to individual user needs. Kanban-style project boards allow teams to create streamlined, automated workflows no matter where they are physically located in the world. Their app is available for Android and iOS, as well.

MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.

Free version for up to 3 projects

From $8.25/user/month

Pros

  • Intuitive and user-friendly UI
  • Very easy to manage several projects at the same time
  • Access to unlimited project boards

Cons

  • Timeline and custom fields are restricted to Business accounts
  • File attachments limited to 200 MB per file
  • After loading a file into a task it cannot be downloaded immediately
7

GoodDay

Best for customizable personal workspaces

GoodDay is a work management platform remote teams can use for project and product management. GoodDay comes with a productivity suite that includes personal work scheduling (My Work), group and private chats, meetings management, project & personal events, built-in documents & wiki, and unlimited file storage.

GoodDay’s Action Required tracker alerts members of new tasks assigned to them, alerts members they choose to collaborate with, and is visible on each member’s personal schedule and workspace.

Each workspace comes with customizable views, an adjustable user interface, customizable fields, and task types as well as project templates, priorities, and workflows.

GoodDay integrates with hundreds of apps such as Google Drive, Google Calendar, Gmail, Slack, GitHub, Gitlab, Excel, Jira, Trello, and many others, accessible via native integration. More integrations are available through Zapier and GoodDay API.

GoodDay costs from $4/user/month.

From $4/user/month

Pros

  • Real collaboration transparency with Action Required
  • Shallow learning curve

Cons

  • Some native integrations require paid plan
  • No offline access
  • Custom Reports available to Enterprise users only
8

Kissflow Project

Best simple project management software for remote teams

Kissflow Project is a great remote project management tool designed to focus on collaboration, transparency, coordination, and productivity. It offers a collection of essential features and is a good fit for teams who want a simple tool to help them collaborate on and manage tasks.

The main functions of this tool are in task management and file sharing/collaboration. It offers multiple views for projects, including Kanban boards, list views, and swimlanes. You can share project plans, documents, and other files, as well as discuss projects directly within the software, a boon for remote workers. Beyond these main parts of the tool, there are also some simple reporting and timesheets features to help with tracking.

Overall this is a strong fit for small to medium remote teams who want something to collaborate on that’s easy to learn—you’ll find more advanced reporting, finance, and resource management features in other tools. Kissflow Projects is really great for simply managing the flow of work, files, discussions, and time needed to get projects out the door!

Kissflow integrations include native Microsoft and G suite integrations, and the platform offers a REST API and webhooks.

15 days free trials

From $35/month (Includes 5 users)

Pros

  • Multiple views like Kanban, lists, and swimlanes
  • On hold, in progress, and done states available for tracking progress
  • Powerful reporting features

Cons

  • No Gantt chart
  • No ability to set up recurring tasks
  • Not intended for complex projects
9

Teamwork

Best for large companies and enterprises

Teamwork contains all the project management essentials that you need in a collaborative remote team: the ability to create tasks and projects, upload and share files, and add comments to tasks. Use Gantt charts, board views, portfolio management tools, time tracking, reporting dashboards, and workload management tools. Access readily available project health status updates for all remote employees.

Teamwork costs from $10/user/month and offers a free version for up to 5 users.

Free version for up to 5 users

From $10/user/month

Pros

  • Excellent time tracking feature
  • Easy and comprehensive report building
  • Easily track comments and feedback from clients

Cons

  • More integrations with popular CRMs would be welcome
  • Doesn't sync with QuickBooks
  • Can be difficult to move/adjust milestones
10

ProjectManager

Best software for remote teams using hybrid project methodologies

ProjectManager blends Agile and Waterfall methodologies to bring teams a collaborative solution that can adapt to hybrid methods or changes in your methodology from project to project. Gantt chart tools can help you and your team plan and schedule; build simple task lists with powerful features, and manage full agile sprints with drag-and-drop Kanban cards.

ProjectManager costs from $15/user/month and offers a 30-day free trial.

30 days free trial

From $15/user/month

Pros

  • Good for costing and construction work monitoring
  • Easy to use project scheduling
  • Fits well into an Agile framework

Cons

  • No way to track and update partially complete tasks
  • No way to sort Agile Boards by project, only by task
  • Most reports require a manual clean-up

Need expert help selecting the right Project Management Software?

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Summary Of The Best Remote Project Management Tools

Tool Free Option Price
1
monday.com

Best remote PM tool for 3rd-party integrations

14 days free trial

From $6/user/month Check out monday.com
2
Wrike

Best for remote collaboration across departments

Free version for up to 5 users

From $9.80/user/month Check out Wrike
3
Kintone

Best for building custom project workflows

30 days free trial (no credit card required)

From $24/user/month with a minimum of 5 users Check out Kintone
4
Celoxis

Best remote project management for growing portfolios

30 days free trial

From $22.50/user/month (minimum 5 users) Check out Celoxis
5
Miro

Best collaborative whiteboard for hybrid teams

Freemium version

From $8/user/month Check out Miro
6
MeisterTask

Best tool for online, remote task management

Free version for up to 3 projects

From $8.25/user/month Check out MeisterTask
7
GoodDay

Best for customizable personal workspaces

Freemium version

From $4/user/month Check out GoodDay
8
Kissflow Project

Best simple project management software for remote teams

Freemium version

15 days free trials

From $35/month (Includes 5 users) Check out Kissflow Project
9
Teamwork

Best for large companies and enterprises

Free version for up to 5 users

From $10/user/month Check out Teamwork
10
ProjectManager

Best software for remote teams using hybrid project methodologies

30 days free trial

From $15/user/month Check out ProjectManager

Other Remote Project Management Tools

Here’s a few more that didn’t make the top list.

  1. Basecamp – Best for IT teams
  2. Scoro – Best for customizable dashboards
  3. Zoho Projects – Best for CRM
  4. Asana – Best free remote project management
  5. Trello – Best for Kanban-style organization
  6. Keyedin – Best for PMO analytics
  7. Workzone – Best for file management
  8. Proworkflow – Best for remote collaboration
  9. EasyProjects – Best for product lifecycle
  10. Sciforma – Best for scalability

What Remote Project Management Tools Do You Use?

How do you navigate different projects and teams remotely? Have you tried any of these remote project management solutions in your day-to-day? Are there any project management tools that you would add to this list? Sound off in the comments.

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By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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