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10 Best Project Management Software For Small Business

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10 Best Project Management Software For Small Business

Here’s our pick of the best project management software for small businesses in 2022.

  1. monday.com

    Best for flexibility & integrations

  2. GanttPRO

    Best for Gantt chart templates

  3. Kintone

    Best for custom project workflows

  4. CROOW

    Best for workflow customization & automation

  5. Forecast.app

    Best resource management + finances in one

  6. Kissflow Project

    Best for ease of use

  7. Wrike

    Best for remote schedule management

  8. Teamwork

    Best PM app for client work

  9. TeamGantt

    Best easy, low-cost Gantt charts

  10. Trello

    Best free Kanban board tools

Shortlist Block Settings:

  • Ad Group: Project Management Software For Small Business
  • Number of Ads: 10

Looking for more? Check out our main article on best project management software.

Below you’ll find an overview of each of the 10 best project management software for small business, with screenshots, feature overviews, and pricing.

Quickly compare the best project management software for small teams with overviews, pricing, free trial, and evaluation criteria to consider.

If you are a project manager for a small team, you have probably thought to yourself at least once: “Are these docs and spreadsheets really the best project management software for small creative teams?”

The right software or combination of software can make your workflow more organized, more efficient, and more informed. However, as a small team, you’re probably trying to avoid software that costs a lot, takes a specialization to learn, or weighs your team down with a bunch of complex features you don’t need.

In this post, I’ll talk about how to navigate managing a small team with the right apps and tools as well as outline some of the best, lightweight small business project management software.

Project Management Software for Small Business Comparison Criteria

What are we looking for when we select the best project management software for small teams for review? Here’s a summary of my evaluation criteria:

  • User Interface (UI): Is the user interface easy to navigate, lightweight, and fast to load and update?
  • Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? What is the learning curve like?
  • Functionality:
    • Flexible Alerts – Can users customize what alerts they receive, where they receive them (in app, email, SMS, etc.), and when they receive them (activating a night mode, etc.)?
    • Asset Storage – Is there room within the software to house logo images, text files like meeting minutes, marketing assets, and so on?
    • Team Collaboration/Communication – Are there simple chat, direct messages, mentions, and file sharing features?
    • Knowledge Base Is there space within the app to log and address common issues, FAQs, onboarding and training materials, and wiki entries for the benefit of the whole team?
    • Project Types Is the software able to handle everything from simple to complex projects? Does the project management platform allow for global contributions from teams all over?
  • Integrations: Does the software connect with other popular tools that might come in handy for small teams, like Google and Microsoft products?
  • Value for $: Is the price affordable for small businesses and small creative teams? Does it offer scalability options in the case of team expansion?

Best Project Management Software Key Features

  1. Project plan features such as templates, filters, mobile app use, and task lists
  2. Team collaboration automation, streamline features, subtasks
  3. Real-time commenting and notifications between team members
  4. Invoicing, scheduling, and billing features
  5. Real-time help desks and customer feedback
  6. Task management features
Project Management Software For Small Business DPM Logo Soup Template

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Overviews Of The Best Project Management Software For Small Business

Here’s a brief description of each of the best small business management software that are featured on this top 10 list.

1

monday.com

Best for flexibility & integrations

monday.com is an easy-to-use project management tool that saves small businesses money in two ways: offering free/affordable entry-level plans and being super user-friendly to cut back on money lost on training and onboarding. They are used by teams at Uber, Adobe, Hulu, and Unilever, so your SMB can feel like its playing in the software big leagues.

monday is flexible and scalable with 5 pricing plans available so that it can grow with you. With their freemium plan, you’ll already have access to unlimited project boards, 200+ free project/task templates, 20+ column types, and their iOS and Android apps. Pay particular attention to the free project template library—here, you’ll find pre-made outlines for editorial calendars, marketing campaign planning, CRM charts, event planning, HR forms, and more. The usefulness of this section for small businesses can not be overstated.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier. They also have an apps marketplace with free and paid add-ons to boost your functionality. Again, I cannot stress the level of flexibility and scalability with this form.

monday.com costs from $8/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $8/user/month

2

GanttPRO

Best for Gantt chart templates

GanttPRO is project management software that comes with Gantt chart templates for planning, managing, and executing projects such as marketing projects, retail processes, or event planning tasks.

GanttPRO comes with features for work planning and scheduling, and task and resource management. GanttPRO also comes with features for setting up work calendars, tracking time, reporting, communicating with customers, and importing and exporting projects.

GanttPRO integrates with Slack, Google Drive, and Jira Cloud. More integrations are available through their API.

GanttPRO costs from $8.90 user/month and offers a 14-day free trial.

14 days free trial

From $8.90 user/month (for teams); from $15 user/month (for individuals)

Pros

  • Online Gantt chart that can be shared with 3rd parties
  • Handy Gantt chart templates
  • Advanced reporting with statistics

Cons

  • No ability to set up recurring tasks
  • No free version though there is a fully-featured 14-day free trial
3

Kintone

Best for custom project workflows

Kintone is an all-in-one project management platform for small businesses where teams can safely store data, communicate in real-time, create workflows, and customize business applications, all doable even by non-coders.

With Kintone’s customization features, small businesses are able to manage their entire workflow within one platform instead of a handful of tools (CRMs, expense reports, and inquiry management tools to name a few).

Kintone also gives users the ability to create automated reminders, filter tasks or project phases by data field or team member to generate custom reports or dashboard views, and automate handoffs between team members for multi-step workflows.

Kintone integrates with Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, Hubspot, and many more through Zapier.

Kintone costs from $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial and discounted prices for NGOs and educators.

30 days free trial (no credit card required)

From $24/month/user with a minimum of 5 users

4

CROOW

Best for workflow customization & automation

CROOW is a project management platform with a simple and flexible structure for project collaboration. The tool supports waterfall and agile methodologies, offers multiple views such as Gantt and Kanban, and automates workflows through customizable templates.

The tool includes project planning features for managing to-dos, timelines, and deliverables. Users can also create tasks, assign due dates, and communicate with team members through comments and message boards. Another great feature is the option to create custom workflows that correspond with specific project plans.

CROOW offers additional project and business management features such as automated processes and notifications, forecasting and reporting on dashboards, and Kanban and Gantt views. Users can also manage workloads with resource scheduling capabilities, as well as manage digital assets within the platform. CROOW also provides users with the use and integration of their Agile Management System framework.

CROOW offers a freemium plan, as well as paid plans starting at $20 per month.

From $20/month, billed annually

5

Forecast.app

Best resource management + finances in one

Forecast is a project management software for small business that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of agencies, consulting companies, SMBs, and enterprises.

PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow every team member to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of work: fixed price, time and material, or retainer.

Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast cost from $29/user/month with a minimum of 10 users and offers a 14-day free trial.

14 days free trial

From $29/user/month

6

Kissflow Project

Best for ease of use

Kissflow Project is a lean project management tool for small businesses that focuses on hyper-customization over clutter when it comes to feature prioritization. It’s designed to be simple to use and navigate for digital project managers and non-PMs alike. You can access multiple project views—like list, Kanban, and matrix—according to your organizational preference.

Kissflow lets you design tasks, flag priorities, and assign items to team members with simple status labels for assignments that are on hold, in progress, or done. Managers can build a personalized dashboard to grab a quick view of where different tasks stand, what’s coming due, and where roadblocks have appeared. A centralized communication hub with chat and commenting ensures you can solicit updates and provide feedback without departmental silos blocking your way.

Kissflow lets you attach files to your projects and tasks for basic digital asset management and document management; up to 10MB per file for most plans. Their easy analytics suite lets you build visual reports according to flow, time, or tasks. However, they don’t yet have dependencies/linked items (quite a hiccup) but it’s on their future roadmap.

Kissflow integrations include native Microsoft and Google Workspace integrations, and the platform offers a REST API and webhooks.

Kissflow Project costs from $7/user/month for up to 3 projects.

15 days free trial

From $35/month (Includes 5 users)

7

Wrike

Best for remote schedule management

Wrike is a project and resource management tool with a generous free plan (unlimited users!) that will appeal to small businesses on a tight monthly budget. Upon logging in to your account, you’ll have straightforward access to your inbox, recent and pinned items, your spaces, and the administrative menu bar. Your personalized dashboard lets you add widgets to see the most pertinent information for your workday—items like To-Do Today, My Overdue Tasks, Due: Next 7 Days, and/or Tasks Created by Me.

Wrike lets you snooze inbox notifications to be re-reminded of them later at a more convenient time. Default settings snooze for 3 hours, 1 day, or 1 week but you can use the custom menu option to pick your own date and time. You can also instantly order your task lists by priority, date, status, importance, or alphabetically within a simple dropdown menu. Workspace themes let users easily swap between color schemes.

Businesses of all sizes will appreciate Wrike’s work schedule management feature (business plan and above) lets you group and flag employees according to what a typical weekly schedule looks like for them. Wrike will take this into account when planning your project timeline.

Wrike offers 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Wrike is free to use with some feature limitations. Paid plans cost from $9.80/user/month and come with a 14-day free trial.

14 days free trial

From $9.80/user/month and has a freemium version for up to 5 users

8

Teamwork

Best PM app for client work

Trusted by over 6,000 businesses and 20,000 agencies, Teamwork provides tons of project management features, as well as offering a free project management system with some feature limitations. Track your team’s workload capacity in the app to avoid bottlenecks based on overloaded scheduling; you can easily drag-and-drop items to re-prioritize or re-assign blocked work.

Teamwork boasts plenty of self-lead training materials, which can be a huge help to SMBs who lack time and resources for 1:1 onboarding of new tools across the company. You can access prerecorded and live webinars, the Teamwork blog, a downloadable software guide, a detailed wiki/resource center, and feature videos.

Teamwork grants you unlimited “client” accounts to best include external stakeholders in your planning and execution processes. You can tailor client access and permissions within the admin menu, so that they can only see and touch items and reports that are relevant to their projects. Clients can add tasks, leave comments, and even log time from their guest account.

Teamwork integrates with Google Drive, Box, OneDrive, Dropbox, Slack, Microsoft Teams, MS Office, Harvest, Quickbooks, Xero, Hubspot, SharePoint, Microsoft Project, SoftSync, and hundreds of others using a paid plan through Zapier.

Teamwork has a free plan for basic task and project management. Paid plans cost from $10/user/month and come with a 30-day free trial.

30 days free trial. No credit card required.

From $9/user/month (starting from 5 users)

9

TeamGantt

Best easy, low-cost Gantt charts

TeamGantt is a project management platform packed with collaborative tools and useful features such as project plan templates and project planning filters—plus, it’s mobile friendly. They offer a host of project templates to get you started quickly including ones for marketing projects, creative & design projects, event planning, software development, and construction projects.

TeamGantt lets you build a base Gantt chart and then save it as a template so that you can reuse your custom design again and again. Although “Gantt” is in their name, TeamGantt lets you toggle between different project views much like other software in this space: task lists, calendars, and so on.

You can access portfolio views and reports in TeamGantt to track the status everything your comapny is working on all at once. This is great for professinoal services businesses that have to juggle multiple clients with multiple projects. Their standard subscription plan (and above) even comes with unlimited guests account access, so customers can following along with your work without asking for constant status updates.

TeamGantt integrates natively with Slack, Trello, and Dropbox; offers additional API integrations; and connects to hundreds of other apps using a paid Zapier account.

TeamGantt is free for 3 users and 1 project. Paid plans cost from $19.90/month for 1 user.

14 day free trial

From $24.95/month

10

Trello

Best free Kanban board tools

Trello is perhaps one of the best know Kanban board tools in the project management space (not that there aren’t alternatives popping up regularly) and it offers a free plan that small businesses will love. It can be your primary planning and organization tool or simply complement whatever else you are using on a daily basis. 

Key features include unlimited card creation (even on the free plan), no-code automations, activity logs, project templates, mobile device management, unlimited activity logs, and custom backgrounds & stickers (fun!). 

Trello boasts a ridiculously easy learning curve at the cost of hosting some of the more advanced features of some of the other project management tools out there. However, for a basic Kanban board structure—with customizable categories and data fields—with unlimited card creation, Trello really can’t be beat. 

Trello integrates with more than 200+ apps and tools your team depends on like Slack, Google Drive, Salesforce, Dropbox and more directly into your Trello boards. (Note: Some connections require an additional subscription fee.)

Trello is free to use for unlimited users. Paid plans cost from $5/user/month and unlock additional features. They offer a free trial to test before you buy. 

From $9.99/user/month

Full Listicle Block Settings:

  • Ad Group: Project Management Software For Small Business
  • Number of Ads: 10

The Best Project Management Software For Small Business Summary Chart

Tool Free Option Price
1
monday.com

Best for flexibility & integrations

14 days free trial

From $8/user/month Check out monday.com
2
GanttPRO

Best for Gantt chart templates

14 days free trial

From $8.90 user/month (for teams); from $15 user/month (for individuals) Check out GanttPRO
3
Kintone

Best for custom project workflows

30 days free trial (no credit card required)

From $24/month/user with a minimum of 5 users Check out Kintone
4
CROOW

Best for workflow customization & automation

Freemium version

From $20/month, billed annually Check out CROOW
5
Forecast.app

Best resource management + finances in one

14 days free trial

From $29/user/month Check out Forecast.app
6
Kissflow Project

Best for ease of use

Freemium version

15 days free trial

From $35/month (Includes 5 users) Check out Kissflow Project
7
Wrike

Best for remote schedule management

14 days free trial

From $9.80/user/month and has a freemium version for up to 5 users Check out Wrike
8
Teamwork

Best PM app for client work

Freemium version

30 days free trial. No credit card required.

From $9/user/month (starting from 5 users) Check out Teamwork
9
TeamGantt

Best easy, low-cost Gantt charts

Freemium version

14 day free trial

From $24.95/month Check out TeamGantt
10
Trello

Best free Kanban board tools

Freemium version

From $9.99/user/month Check out Trello

Summary Table Block Settings:

  • Ad Group: Project Management Software For Small Business
  • Number of Ads: 10

What Do You Think About This List of Best Software to Run a Small Business?

Have you tried out any of the project management software for small teams listed above? What tools do you rely on for project management for small business? Let us know in the comments below.

Related Read: What Is Gantt Chart Software?

Related List of Tools: 10 Best Free Workflow Software For Small Teams

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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