20 Best Project Management Software For Small Business In 2025

monday.com is an easy-to-use project management tool that saves small businesses money in two ways: offering free/affordable entry-level plans and being super user-friendly to cut back on money lost on training and onboarding. They are used by teams at Uber, Adobe, Hulu, and Unilever, so your SMB can feel like its playing in the software big leagues.

Why I picked monday.com: monday is flexible and scalable with 5 pricing plans available so that it can grow with you. With their freemium plan, you'll already have access to unlimited project boards, hundreds of project/task templates, 20+ column types, and their iOS and Android apps. Pay particular attention to the free project template library—here, you'll find pre-made outlines for editorial calendars, marketing campaign planning, CRM charts, event planning, HR forms, and more. The usefulness of this section for small businesses can not be overstated.

monday.com Standout Features & Integrations

Features include shareable forms for processes like project initiation, requirements gathering, and approvals, so you can make sure you're getting input from all the relevant stakeholders. The tool also includes expense tracking (with a template you can customize) and the ability to create content calendars for marketing and social media projects.

Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier. They also have an apps marketplace with free and paid add-ons to boost your functionality. Again, I cannot stress the level of flexibility and scalability with this form.

Quickbase is a cloud-based application development platform that enables users to build custom business applications tailored to their specific processes and data management needs using a no-code visual builder. Quickbase is suitable for a range of industries and is used by businesses looking to manage their operations more effectively without extensive programming expertise.

Why I Picked Quickbase: Quickbase serves as project management software for small businesses by providing a platform where users can create custom applications to manage their projects and processes. The tool allows for the centralization of project information, enabling team members to access, share, and update data in real time.

With features such as customizable dashboards, automated workflows, and real-time reporting, Quickbase also helps small businesses keep track of project progress, manage tasks, and make data-driven decisions.

Quickbase Standout Features & Integrations

Features include a no-code app builder that is particularly useful if you don't have extensive IT resources, as it allows you to tailor the software to your specific needs without requiring programming expertise. The tool also offers a variety of ready-made applications useful in the manufacturing industry for processes like managing shop floors, contracts, and site safety audits.

Integrations include Salesforce, Slack, Microsoft Teams, Tableau, Jira, Procore, and Zapier.

Bonsai is a business and project management software that stands out for its ability to consolidate all aspects of business management into one easy-to-use platform, making it an ideal choice for small businesses looking to integrate client, project, and financial workflows.

Why I picked Bonsai: As a project management software, Bonsai provides an all-in-one solution for small businesses that don't have the capacity or resources to keep track of different platforms. The software has features like time tracking, invoicing, and client management. It also provides customizable templates and automated workflows to help streamline administrative tasks and keep teams organized and focused on their projects.

Bonsai Standout Features & Integrations

Features include a client CRM, so you don't have to switch between account management and project management tools (this is great for small businesses that don't have the budget for two tools). Bonsai also offers a client portal, which allows clients to view project progress, approve deliverables, and communicate directly within the platform.

Integrations include HubSpot, Xero, Google Sheets, Google Drive, Gmail, Google Calendar, Trello, ClickUp, Calendly, QuickBooks, Slack, and Zapier.

Zoho Projects is an online project management tool that lets teams plan, track, and collaborate on project work. The tool is scalable for small businesses and mid-size businesses.

Why I picked Zoho Projects: It allows users to set up project plans, as well as create and assign ad-hoc tasks across the team. The tool also includes features like flexible work hours, baselines, and critical paths in Gantt charts, team based work allocation, and task reminders. Time tracking and resource utilization features help managers ensure that employees are not over or under worked.

Users can automate task transitions and workflows, track activities and progress by using the advanced reports, and manage budgets with expense management features. Collaboration features include team-wide and individual discussion management, a social feed to interact with and keep track of all your project activities, a forum to discuss ideas and solutions, and a central document management module to manage all information. Mobile applications are also available.

Zoho Projects Standout Features & Integrations

Features include the ability to have virtual meetings within the tool (saving you from having to use a separate videoconferencing tool), as well as other collaboration features like a social-style feed to help you keep track of project activity and a forum for discussing specific projects, teams, and ideas or solutions.

Integrations include Zoho apps like Zoho CRM, Zoho Cliq, Zoho Meeting, as well as with other third party apps like Microsoft Office 365, Microsoft Teams, Google Drive, Zapier, Zendesk, and ServiceNow.

Miro is a collaborative online whiteboard platform and project management software widely used by small businesses. It provides a range of templates like mind maps, Kanban boards, and Gantt charts and allows the import and further development of existing charts from tools like Visio.

Why I picked Miro: Miro's integration with project management tools such as Jira and Asana allows for real-time updates, ensuring all team members stay in the loop. The platform emphasizes interactive, visual work boards and offers built-in video conferencing and features like commenting, voting, and stickies, for better collaboration.

Small business teams can articulate ideas through diverse formats, incorporating numerical data, images, and videos. Miro also visually tracks project milestones and interdependencies through the dependencies app. This wide range of visual components and collaborative features helps organize project tasks and facilitate communication for all team members, wherever they are in the world.

Miro Standout Features & Integrations

Features include Miro AI, which can help with tasks like clustering sticky notes and fleshing out rough ideas. The tool also includes an extensive library of templates for common diagram types and specific use cases like project timelines, kickoffs, and project planning.

Integrations include Confluence, monday.com, Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, Webex, and more. Some integrations are limited to paid plans only.

FigJam is an online whiteboard tool created by Figma that easily connects with Figma's design tool to bring together your team's brainstorming, project planning, and execution.

Why I picked FigJam: This software provides a really flexible solution for project planning and management. Your team can facilitate different types of teamwork with the whiteboards, including brainstorming, workflow design, and strategic planning. I added it to my list because this versatility can be super useful for startups and small businesses where teams are planning, executing, and ideating in quick succession.

The whiteboards can be created from a blank canvas, or you can select from any of the pre-built templates included in the platform. Templates for brainstorm frameworks, timelines, roadmaps, and more are available. Your team can create workflows, come up with ideas, and more. Automations are also included that can auto-sort your notes into action items, group similar post-its, and other time-saving hacks.

FigJam Standout Features & Integrations

Features include the ability to create, manage, and edit agile workflows for your project processes, as well as fun collaboration features like audio and live chat, emoji reacts, and a music player. You can also set up any external collaborators with access and specific permissions, which is helpful for more hands-on clients or when you need to bring on contractors.

Integrations include Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.

MeisterTask is a streamlined project management tool designed to simplify task tracking and team collaboration. It offers a clear, intuitive interface with customizable Kanban boards for efficient workflow management. Key features include seamless integration with MindMeister for direct brainstorming to task conversion, enabling a fluid ideation process. With robust task automation, time tracking, and collaboration tools, MeisterTask facilitates a productive environment, making project execution smoother and more accessible for teams of all sizes.

Why I picked MeisterTask: MeisterTask excels in providing small businesses with a straightforward, efficient project management solution. It offers customizable Kanban boards that simplify task organization and progress tracking, making it easy for teams to stay aligned and focused. The software's integration with MindMeister for brainstorming and ideation allows for a seamless flow of ideas into actionable tasks, supporting creative and strategic planning processes. With features like task automation, due date reminders, and collaboration tools, MeisterTask reduces manual workloads and fosters team communication, making project management more accessible and effective for small businesses seeking to optimize their workflows and boost productivity.

MeisterTask Standout Features and Integrations

Features include Kanban boards, task automation, mindmeister integration, customizable workflows, project templates, time tracking, file attachments, due date reminders, collaboration tools, activity streams, mobile apps, secure data encryption, multiple integrations with other tools, personalized dashboards, flexible project views

Integrations include Slack, Dropbox, Github, Google Drive, Microsoft Teams, Outlook, Trello, Asana, MindMeister, and hundreds more through a paid plan with Zapier. 

Kintone is a customizable project management software for small businesses that is used by teams from McCormick Distillery (Missouri), A-B Emblem (North Carolina), Michael Callahan & Associates (Virginia), and over 23,000 organizations worldwide.

Why I picked Kintone: Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build no-code, project management apps for your small business by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project management solution can look and work however you want it to.

With Kintone’s customization features, small businesses are able to manage all of their workflows for every department within one central platform instead of across dozens of tools (CRMs, expense reports, project trackers, and spreadsheets, to name a few). Save time and effort for your team with clear assignments, filtered lists to help prioritize tasks, and automated reminders and handoffs to manage multi-step workflows.

Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

Kintone Standout Features & Integrations

Features include a pre-built application library, enhanced process management, private messaging, real-time custom graphs and charts, and granular permission controls.

Integrations include tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone has discounted prices for nonprofits and educators, and it offers a free custom app build as part of the free trial process.

Trello is perhaps one of the best know Kanban board tools in the project management space (not that there aren't alternatives popping up regularly) and it offers a free plan that small businesses will love.

Why I picked Trello: It can be your primary planning and organization tool or simply complement whatever else you are using on a daily basis. 

Trello boasts a ridiculously easy learning curve at the cost of hosting some of the more advanced features of some of the other project management tools out there. However, for a basic Kanban board structure—with customizable categories and data fields—with unlimited card creation, Trello really can't be beat. 

Trello Standout Features & Integrations

Features include unlimited card creation (even on the free plan), no-code automations, activity logs, project templates, mobile device management, unlimited activity logs, and custom backgrounds & stickers (fun!). 

Integrations include more than 200+ apps and tools your team depends on like Slack, Google Drive, Salesforce, Dropbox and more directly into your Trello boards. (Note: Some connections require an additional subscription fee.)

Trello is free to use for unlimited users.

Trusted by over 6,000 businesses and 20,000 agencies, Teamwork provides tons of project management features, as well as offering a free project management system with some feature limitations. Track your team's workload capacity in the app to avoid bottlenecks based on overloaded scheduling; you can easily drag-and-drop items to re-prioritize or re-assign blocked work.

Teamwork boasts plenty of self-lead training materials, which can be a huge help to SMBs who lack time and resources for 1:1 onboarding of new tools across the company. You can access prerecorded and live webinars, the Teamwork blog, a downloadable software guide, a detailed wiki/resource center, and feature videos.

Teamwork grants you unlimited 'client' accounts to best include external stakeholders in your planning and execution processes. You can tailor client access and permissions within the admin menu, so that they can only see and touch items and reports that are relevant to their projects. Clients can add tasks, leave comments, and even log time from their guest account.

Teamwork integrates with Google Drive, Box, OneDrive, Dropbox, Slack, Microsoft Teams, MS Office, Harvest, Quickbooks, Xero, Hubspot, SharePoint, Microsoft Project, SoftSync, and hundreds of others using a paid plan through Zapier.

Teamwork has a free plan for basic task and project management. Paid plans cost from $10/user/month and come with a 30-day free trial.