10 Best Project Management Software For Architects In 2023

Wrike is a collaborative work management platform designed for creative agencies to plan, manage, and complete work at scale.

Project management features include custom workflows, custom dashboards, process streamlining, and collaboration functionalities such as discussion boards, document management, and version control.  

One feature Wrike is missing is billing and invoicing capabilities, although it does have a time tracking tool built-in. 

Wrike starts at $9.80 per user per month. 

Contractor Foreman is a cloud-based project management software that helps contractors and architects manage their construction projects. It's a comprehensive platform that covers everything from scheduling and budgeting to invoicing and team collaboration. The scheduling tools can be used to create a detailed project timeline with start and end dates, duration, and dependencies between tasks. Users can adjust the schedule if unplanned events occur, or task completion is delayed.

Estimates can be generated through the software, allowing users to create personalized project cost estimates depending on the nature of the project. Architects can customize their estimates, and create detailed breakdowns based on labor, material costs, delivery costs, and other on-site expenses. The invoicing feature helps you track project expenses and generate invoices. It sends automatic reminders to clients for overdue invoices, making the payment process more automated and less time-consuming.

Documents including contracts, invoices, blueprints, images, and more can all be stored in the software, centralizing your project operations in a single place. Integrations with other apps like QuickBooks, WePay, Outlook 365, Google Calendar, CompanyCam, Gusto, and Angi Leads are available. You can also use a paid Zapier account to unlock additional software integrations. A free 30-day trial is available, and paid plans start at $49 per month, billed annually.

Asana is a project management tool that helps lead architects to create visual project plans for complex projects. The tool has all the project management features that are required or important for keeping projects on track, including tasks and subtasks, due dates, approvals, dependencies, and project templates. 

Asana also has a strong portfolio and workload reporting, as well as a suite of admin tools for security, access, and team management.

While Asana has features for communication and collaboration, some users note that it’s easy to lose track of conversations and communications. 

Pricing starts at $10.99/user/month.

Ideal for firms with 10 or more staff members, Mosaic is the next-generation project and resource management software purpose-built for architecture, engineering, and design firms. Integrating with the firm’s existing ERP or financial software, Mosaic shows you who is doing what, when in one beautiful interface. 

Understand what your team can and can’t get done, and balance work across the team to prevent burnout. Identify winning—and losing—projects and clients, so you can do more of what works and less of what doesn’t. Get AI-powered suggestions to instantly assemble project teams with the right skills, availability, and more. Mosaic even forecasts workload to inform hiring and offers the most robust suite of project reporting to enable data-driven decision-making. 

Priced at $14.99 per user per month, Mosaic provides a free 30-day free trial. Request a customized product demonstration today.

Taimer has capabilities in sales, project management, finance and accounting, and BI, which makes it a solid option for keeping all your business software and processes in one place.

Additional features relevant to architects include task management, resource scheduling and management, and document management. 

As this tool is not specifically created for architects and architecture firms, not all of the features and functionalities are relevant or useful for architects, and it can take some time to sift through the many features to find the information or feature you are looking for. 

Taimer starts at around $15/user/month (€13/user/month).

Built specifically around architecture and engineering best practices, this cloud platform is a robust project-based ERP.

Functionalities include project planning, project management, and Business Intelligence (BI). Deltek Ajera is intended for managing the entire project lifecycle, all the way through invoicing and accounting. 

Deltek Ajera is known to have a bit of a learning curve, so it lost a few points in the usability section of the evaluation criteria.

Pricing for Deltek Ajera is available upon request.

TeamGantt is a web-based tool with a simple interface for making Gantt charts that can be easily applied to architecture projects. The tool is to drag and drop, which makes it very usable. 

TeamGantt also has features for resource and workload management and collaboration, including the ability to view team workloads at a glance, adjust team member availability, track time, and communicate between team members within the software. 

TeamGantt works best for smaller and less complex projects, so you may run into some limitations for more complicated projects with lots of phases and task dependencies, or for projects with more team members involved. 

TeamGantt starts at $24.95/month.

Notion is a workspace app that includes boards, tables, lists, document templates, and 30+ types of content that can be manipulated to fit the needs of any architecture project. 

The tool is highly customizable, so you can create Kanban boards, to-do lists, and company wikis, as well as catalog design assets and set up projects and tasks in a way that works for you and your team. 

Notion is missing a few features that architects might find useful, including Gantt charts, communication tools, and reporting and analytics features. 

Pricing for Notion starts at $8/user/month.

monday.com is an intuitive tool for planning, tracking, and collaborating on projects.

The tool includes a robust set of options for automating repetitive and admin tasks, dashboards for tracking and reporting data, and multiple ways to view tasks and projects, including a timeline view, Kanban board view, and calendar view. 

Task management features include setting deadlines and dependencies. The tool also includes file sharing capabilities.

This software is missing a few features that architects rely on, including forecasting for future projects and work; version control, which is critical for design; and billing and invoicing features. 

monday.com starts at $14/month.

Teamwork is an agency management system with triggers to automate your admin and keep projects moving towards completion. Teamwork is great for project planning and team collaboration right in the software. 

The tool’s reporting features are helpful for resource planning as you can see reports on projects and individual tasks, which lends itself to forecasting future resources for projects and tasks. 

Teamwork has a steep learning curve, as finding the feature or function you are looking for can be difficult amidst the sheer number of them. Some integrations don’t necessarily provide the value that users may be looking for. 

Pricing starts at $10/month for 5 users.