30 Best Creative Agency Project Management Software In 2025

Screendragon is a creative project management software designed to speed-up creative delivery and reduce project risks and costs. It is used and loved by in-house and agency teams at Kellogg’s, BP, The International Olympic Committee, TBWA, and McCann World Group.

Screendragon particularly stands out for its AI-enhanced workflow automation, which helps creative teams eliminate repetitive manual tasks, reduce approval bottlenecks, and simplify complex processes. By automating workflows intelligently, teams free up more time for high-value creative work while ensuring projects move forward with fewer delays. This automation, combined with a highly customizable interface and branding options, makes Screendragon a powerful fit for agencies that need both flexibility and speed.

From a usability perspective, Screendragon offers an intuitive interface with features covering every stage of creative project management—SOW creation, creative briefs, visual proofing, file sharing, and review and approval workflows. Advanced customization comes in the form of granular user permissions, personalized dashboards, custom forms, templates, and workflow management rules.

Creative teams can manage and visualize their work through interactive Gantt charts, Kanban boards, or list views. Its integrated budget module makes it easy to build estimates and track expenses across the project lifecycle. Leaders also benefit from the capacity view, which provides a 360-degree perspective of current and upcoming resource availability to help with better forecasting.

To streamline production even further, Screendragon includes version control, advanced routing, and automation of approvals, making it a popular choice for in-house agencies focused on boosting productivity and reducing costs. The platform is highly adaptable to different organizational needs, ensuring it scales as teams grow.

Screendragon also offers an open API and seamless integrations. Native connections with ERP systems like SAP and PeopleSoft are available, as well as integrations with thousands of apps via Zapier—including Slack, Trello, Google Drive, Office 365, and Microsoft Dynamics.

Scoro is a work management software that caters to professional service businesses, including creative agencies, by providing a unified platform for managing projects, finances, and resources.

Why I Picked Scoro: Scoro is an all-in-one work management tool that integrates project delivery, sales and CRM, resource planning, time tracking, and financial management into a single system. This integration is especially valuable for creative teams where collaboration, visibility, and real-time updates are essential.

The platform includes customizable dashboards that help teams make informed decisions based on live data.

Scoro Standout Features & Integrations

Features include reporting and analytics for agency operations as a whole (not just per project), providing insights into progress, results, capacity, and financial performance. Scoro also includes automatic retainer invoicing so your agency gets paid faster and stays profitable.

Integrations include Google Calendar, Microsoft Exchange, Xero, QuickBooks, Sage Intacct, Expensify, Stripe, Jira, Slack, Asana, Dropbox, PayPal, and more.

Productive is an all-in-one agency management software with project management, resource planning, time tracking, budgeting, and collaboration features.

Why I picked Productive: Creative agencies can use this tool to not just plan their projects, but manage their resources, budgets, and time. The software offers a comprehensive task management system that allows users to assign tasks to individual team members, keep track of progress on each task, and set deadlines. Users can also set up recurring tasks so they don’t have to worry about manually creating them each time.

Users can upload documents in the platform or link them from other cloud storage services, and connect them with specific projects or tasks. The resource management features allow teams to keep track of who is working on which tasks and assign tasks in the context of everyone's workload.

Productive Standout Features & Integrations

Features include a built-in time tracker tool that you and your team can use to log hours for each task or client project, which helps keep billing and budgeting accurate. The scheduling tool in Productive also allows you to include placeholders as you're assigning work to resources and setting due dates. This is useful if you're planning tentative work that your agency hasn't officially won yet or when project priorities aren't set in stone.

Integrations include Dropbox, Exact, Jira, Outlook, Microsoft Calendar, Slack, QuickBooks, and Xero. A Zapier integration is also available, which can unlock more integrations with a paid account.

monday.com is a work management platform that has dozens of use cases, including creative and design work.

Why I picked monday.com: Easy, visual and intuitive, monday.com is an award-winning software used by over 70,000 teams. In our evaluation criteria, I specify that we are looking for customizable workload management and collaborative feedback, which is something that this platform handles particularly well.

monday.com has a repository where you can store all files related to your projects and easily collaborate on them. Once a file is uploaded, you can annotate and comment on an asset, and keep a record of the different versions of it. Finally, the boards have the capacity to handle custom workflows where you can keep your team up to date on expectations.

monday.com Standout Features & Integrations

Features include shareable forms for project management steps like project initiation, requirements gathering, and approvals, which helps speed up these processes and make sure you're getting input from everyone involved. The tool also includes expense tracking (via a customizable template) and the ability to create content calendars for marketing and social media projects.

Integrations include DropBox, Excel, Google Calendar, Google Drive, Integromat, Slack, Trello, Pipedrive, Jira, Mailchimp, and even more through Zapier.

Resource Guru is a creative project management tool that helps agencies and in-house teams schedule people, equipment, and meeting spaces in one place. Its focus on resource allocation and project forecasting makes it especially useful for creative teams juggling multiple deadlines and overlapping priorities.

I picked Resource Guru for this list because of its clear visibility into team availability and its robust capacity planning tools. You can see how work is distributed across your team and spot potential over-allocation before it causes delays. I also like its project forecasting reports, which help you anticipate future resource needs and plan accordingly. The leave management function is another standout—by tracking vacations and sick days alongside project schedules, you get a complete picture of resource availability.

Standout features include a unified resource pool for managing people, equipment, and meeting rooms; resource utilization monitoring to track billable versus non-billable time; and daily schedule emails so team members always have the latest updates. These tools make it easier to keep creative projects moving without resource conflicts or unexpected shortages.

Integrations include Google Calendar, Microsoft Outlook Calendar, Apple Calendar, Calendly, Fantastical, Zapier, Slack, Salesforce, NetSuite, HubSpot, ChatGPT (OpenAI), and Microsoft Dynamics CRM, plus connections to popular project management platforms like Asana, monday.com, Basecamp, and Jira Software Cloud.

Wrike is an award-winning creative project management software that allows creative teams to streamline their processes from start to finish.

Why I picked Wrike: It features customizable briefs and request forms, visual and customizable workload management, space for team members to provide feedback, and reporting and analytics. You can automate work intake and proofing, enable creative workflows, and improve delivery with a single collaborative platform. 

Additionally, you can customize workflows, dashboards, reports, and request forms. Wrike has an easy-to-use interface with distinct Spaces, folders, and tasks. You can switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views to visualize priorities. Or navigate between the home screen and timesheets, dashboards, calendars, reports, and a stream for notifications and messages. You also have access to a variety of pre-built templates for common organizational processes that allow teams to launch projects faster.

Wrike Standout Features & Integrations

Features include pre-built templates, custom request forms, interactive Gantt charts, visual proofing, workflow automations, time tracking, project portfolio management, and dashboards.

Integrations include 400+ pre-built native integrations, like the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Bonsai Agency Software is a full-scale solution designed to enhance the operations of creative teams. It's a robust platform that simplifies project tracking, client management, and financial oversight. Aimed at agencies within the creative industry, Bonsai helps users maintain a clear focus on their creative work while efficiently managing the administrative aspects of their projects. 

Why I Picked Bonsai:  What sets Bonsai apart from its competitors is its deep customization specifically tailored for creative workflows. It provides an intuitive interface that supports not only project management but also aids in automating repetitive tasks such as invoicing and contract management. Unique features include a suite of templates specifically designed for creative proposals and contracts, integrated time tracking directly linked to specific tasks and projects, and a powerful budget planning and expense tracking system that caters to the nuanced needs of small and mid-size agencies. 

Bonsai offers advanced insights and analytics on team profitability based on total logged time, billable hours, and cost rates per project or per client. This feature allows users to uncover hidden costs and opportunities and improve their business’s efficiency and profitability. Bonsai also allows users to assign projects and tasks to their team or contractors, prioritize their week, and see exactly how projects progress. The ability to analyze team effectiveness helps your agency refine your resource management and improve success rates by completing projects on time and on budget. 

Bonsai Standout Features and Integrations

Features include a client CRM, which means you don't have to switch between account management and project management tools. The tool also offers a client portal, which allows clients to view project progress, approve deliverables, and communicate directly within the platform.

Integrations include Gmail, Google Calendar, Zapier, Slack, QuickBooks Online, Calendly, ClickUp, Trello, Google Drive, Google Sheets, Xero, HubSpot, and more.

Kantata is a SaaS platform designed to help creative agencies manage projects across their entire lifecycle. From scoping and planning to delivery, tracking, and reporting, it centralizes your work so you can keep client campaigns on schedule, budgets under control, and teams working in sync.

Why I picked Kantata: What stands out most is how Kantata connects every stage of project delivery in one place. Its project dashboards provide a clear overview of timelines and milestones, while integrated financials let you track budgets and profitability in real time. For agencies where billable hours and accurate forecasting are crucial, the built-in time tracking and reporting tools help ensure work is properly captured and clients are billed with confidence.

Kantata Standout Features & Integrations

Features include dynamic dashboards that highlight project health, resource scheduling tools to balance workloads across your creative team, and collaboration features like task boards and activity feeds that keep clients and team members aligned throughout the project. It also offers pulse surveys to capture both team and client sentiment at key milestones, helping agencies stay proactive about project delivery.

Integrations include Salesforce, SAP, Jira, Xero, BambooHR, Slack, Worday, QuickBooks, HubSpot, and NetSuite.

Synergist is a project management and agency management software that caters to the needs of marketing, creative, PR, digital agencies, and consultants. The software is designed to offer real-time insights, enhance business intelligence, and facilitate remote work.

Why I picked Synergist: Synergist is designed to assist agencies in managing their projects, clients, and financials. It includes features for customer relationship management, project planning, resource scheduling, time tracking, invoicing, and advanced analytics, all aimed at improving project profitability and management efficiency. 

Moreover, Synergist emphasizes a strategic approach to agency management by offering a comprehensive system for project and financial oversight, backed by bespoke onboarding, expert advice, and ongoing support from experienced consultants. It is designed to help agencies make better business decisions, manage clients and new business effectively, and accurately plan for future capacity. 

Synergist Standout Features & Integrations

Features include pipeline management tools, estimating and quoting capabilities, task and workflow management, expense tracking, purchasing tools, invoicing and revenue management, dashboards and reporting, and a mobile app.

Integrations include Xero, Sage, HubSpot, Outlook Calendar, Microsoft OneDrive, Google Drive, Dropbox, Microsoft 365, HubSpot CRM, and Salesforce CRM.

Quire is a visual task and project management tool designed to help teams plan, execute, and deliver creative work. It gives users flexible ways to organize ideas, manage workflows, and stay aligned through each stage of a project. 

Why I picked Quire: Quire stands out because of how it helps teams organize complex, nonlinear projects. Its infinite nested task lists make it easy to map out an entire creative process, from early concepting through drafts and reviews, without losing sight of the big picture. You can break down high-level themes into scenes, campaigns, or assets, and then layer in more granular actions like “design," “copy edit," or “client feedback” under each one.

I also like how it supports visual planning and scheduling. The timeline view lets you map out creative deliverables on a Gantt-style chart so you can see deadlines, overlaps, and pacing at a glance. Paired with the Kanban board view, which is great for tracking production pipelines (like writing, editing, approvals), it helps keep creative workflows moving smoothly.

Quire Standout Features & Integrations

Features include the ability to create personalized sublists from the main task list, helping team members focus on specific tasks or priorities. Quire also offers a document feature that centralizes all project-related information, notes, and updates, enriching documents with task details and user mentions. 

Integrations include Google Calendar, Gmail, Slack, Outlook, Zoho Flow, GitHub, Apple Calendar Sync, Box, Dropbox, Google Drive, and Microsoft Teams.

QuickBase is a platform that allows users to create custom business applications without extensive coding knowledge. The platform aims to help businesses streamline their processes and improve productivity by providing a flexible and user-friendly interface for creating and managing applications.

Why I picked QuickBase: With QuickBase, creative agencies can easily build custom applications tailored to their specific project management needs, without the need for extensive coding knowledge or IT support. This enables agencies to quickly adapt and configure their apps to match their unique workflows, ensuring seamless integration with existing processes.

By leveraging QuickBase's customizable forms, automated workflows, and data tracking capabilities, creative agencies can streamline project management processes. They can centralize project information, track tasks, assign responsibilities, and monitor progress in real-time. This promotes efficient collaboration among team members, facilitates communication, and enables stakeholders to have a comprehensive view of project status and milestones, all within a single platform.

QuickBase Standout Features & Integrations

Features include enterprise-grade security and compliance tools, AI capabilities, reporting and analytics capabilities, mobile capabilities, end-to-end visibility, and resources such as eBooks, research reports, and webinars to help users learn and stay updated on the latest technology trends.

Integrations include Jira, Asana, Tableau, Microsoft Teams, Slack, Trello, DocuSign, Zendesk, OneDrive, and Quickbooks Online.

FigJam is an online whiteboard solution that's versatile and user-friendly. It's created by Figma, and connects easily with the company's design platform, making it a good choice for creative teams already using Figma.

Why I picked FigJam: This software can be used for project management but also brainstorming, ideation, workflow mapping, and more. Your team can either start from a blank canvas or select from one of many pre-built templates available. Templates include timelines, roadmaps, brainstorm frameworks, flowcharts, and more.

What makes this tool stand out is not just its versatility but also its connectivity with Figma. For creative design teams, this is super helpful because you can ideate, plan, track, and execute your work all in the same environment. FigJam assets can be turned into prototypes in Figma, helping your team reduce app-switching and keep things cohesive.

FigJam Standout Features & Integrations

Features include pre-built project management templates, audio and live chat, stamp and emoji reacts, external collaborator access, calendar and timeline widgets, bitmoji avatars, music player, and mobile app.

Integrations include Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.

Nifty offers creative teams and organizations a single workspace to collaborate and manage projects.

Why I picked Nifty: Cross-project overviews give organizational clarity, and task progress is automatically updated as teammates complete the corresponding tasks. Nifty boasts automated project status reporting, and a time tracker to track time across members, tasks, and projects. The task list and Kanban view offer added task management flexibility.

Nifty is robust enough to manage development sprints while remaining approachable and flexible to a variety of workflows. A cross-organizational project overview tab provides insights into high-level timelines which can be turned into a task-level deep-dive analysis of any project. Nifty also has a help center to ensure you maximize your team’s efforts.

Nifty Standout Features & Integrations

Features include discussions, forms, time tracking, milestones, file management, project portfolios, and reporting.

Integrations include data import from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Along with native integrations with Slack, Google Drive, G Suite, Google Calendar, Zoom, and GitHub; Nifty’s integration with Zapier connects Nifty with over 1000+ apps.

MeisterTask is a Kanban-inspired software that enables effective, creative project management through stunning design and intuitive user experience.

Why I picked MeisterTask: You can organize and manage tasks in a beautifully designed, customizable environment that perfectly adapts to your needs. MeisterTask also helps you bring all your task-related documents into a centralized location. You can attach files and images up to 250MB directly to tasks and browse through them using the integrated attachment viewer.

With MeisterTask, you can also automate recurring steps in your team’s workflow, ensuring team members work more consistently and get more done together. You can automatically assign tasks, move tasks between projects/sprints when they are moved to a new section, track time, or create recurring tasks that are due weekly or monthly.

MeisterTask Standout Features & Integrations

Features include comments and mentions, assignable checklist items, task and project watch, and advanced permissions settings—to provide teams with a robust platform on which to work together.

Integrations include popular tools such as Slack, Microsoft Teams, GitHub, Zendesk, Harvest, and various email apps. In addition to these native integrations, you can use Zapier or IFTTT to connect your projects with hundreds of other tools.

MeisterTask offers a free plan that you can test to see if you're comfortable with the user interface and its task management features.

Freedcamp is a free project management tool that helps streamline projects, processes, workflows, track time and issues.

Why I picked Freedcamp: Freedcamp has invoicing tools, project templates, CRM tools, widget and task boards, Gantt charts, Kanban boards, white-label capabilities to use your own URL and logo, file storage, file editing, a social hub (“Wall”), issue tracker, and more. They have iOS, Android, and Desktop applications available.

As far as my evaluation criteria that chart value for cost, Freedcamp is a standout. That makes it perfect for smaller creative teams that do not have the resources for an expensive suite of PM software on top of everything they already use.

Freedcamp Standout Features & Integrations

Features include FileEdit for automatic upload of document changes, tags, mentions, smart quotes, templates, flexible permissions, and email notifications.

Integrations include Google Calendar, Google Drive, Dropbox, and more through Zapier.

While the UX is a bit clunky, you’ll find it perfectly usable. The clutter of items on-screen at any given time can be a distraction but is not a deal-breaker by any means.

Filestage is a review and approval platform used by agencies and in-house creative teams around the world. From sharing files to collecting feedback, it speeds up every step of your creative review process.

Why I picked Filestage: Filestage centralizes your approval workflow into a single dashboard. From there, you can see every review step, file format, version, and reviewer in your project, with status indicators to show who’s approved what. So at any stage in your creative review process, you can see exactly where things are at a glance.

However, feedback management is where Filestage really shines. You can invite reviewers to add comments and discuss ideas right alongside your content and create review steps to group feedback from different types of stakeholders, like Creative, Account management, and Client. Add in automated timecodes, version comparisons, annotations, and attachments, and Filestage is a great feedback platform.

Filestage Standout Features & Integrations

Features include one-click approvals, unlimited reviewers for your files, annotations on any comment, file attachments, file versioning, and a folder structure so you can organize your different projects.

Integrations include native connections to Slack, Microsoft Teams, Adobe Creative Cloud, and Asana – plus thousands more apps through their integration partners, like Pabbly.

Ziflow is the leader in online proofing and creative project management. You can automate your entire creative content review process for shorter feedback cycles and faster approval times—all with less manual work. Ziflow is currently used by creative project management teams from Showtime, Splash Worldwide, AWS, Hilton, Weber Grills, WeatherTech, Olly, and Everyday Health.

Ziflow boasts over 1,200 file types supported, SOC2 compliance and capabilities like automated workflow, rich comment threads, auto compare, version management, and integrations with leading project management solutions. They have mark-up tools like real-time discussions threads, shapes/arrows, @-mentions, and change management for audits.

Ziflow integrates with Slack, Clarizen, monday.com, Microsoft Teams, JIRA, Dropbox, Trello, Google Drive, and Asana.

Regular Ziflow users report it being a versatile and easy-to-use creative project management solution. It will excel for teams with numerous feedback cycles or rigorous asset/content approval processes. Graphic design teams, editorial teams, creative agency teams, and marketing departments are just a few examples of groups that will benefit from what Ziflow has to offer.

Ziflow costs from $40/user/month (paid annually) and comes with a 14-day free trial.

Teamwork is a flexible work and project management software that helps agencies become more productive and profitable. It enables agencies to manage high volumes of client projects from start to finish. Teamwork allows you to build flexible, custom workflows and gives you one central place to visualize your team and client projects.

Teamwork offers a number of tools and features to help agencies manage their work. With the Workload feature, you can get a complete picture of your team’s capacity and manage resources and keep your team on track. There's built-in time-tracking on Teamwork to log hours spent working on tasks and track billable hours. Profitability reports allow you to track financial performance by project or team member and compare it against the budget for that client.

Something especially useful about this agency software is that you can add clients as collaborators for free so they can communicate with your team, leave comments in context, review assets and get visibility on project progress.

Teamwork integrates easily with other tools including Gmail, Harvest, Hubspot, QuickBooks, Slack, Dropbox and more.

Teamwork costs from $10/user/month. They also offer a 30-day free trial

Clarizen is a project management software perfect for creative teams, as it supports and facilitates different workstyles and hybrid methodologies in order to appeal to every user. Configurable workflow automation, in-context collaboration, and real-time information sharing take the burden of much administration out of the picture.

In our evaluation criteria, we call for customization and flexibility because we understand how important these elements are to creative teams. Clarizen offers highly configurable UI at every level and workflow processes that can be customized using dynamic rule sets, ensuring that every kind of thinker feels comfortable with the toolset.

Integrations include Clarizen’s own Clarizen Go, as well as Jira, Microsoft Teams, Slack, Salesforce, Box, Google Drive, Netsuite, Tableau and more. They also have an apps marketplace for their own collections of add-ons and tools.

Clarizen could benefit from a more robust solution to issue tracking. There are also some confusing licensing restrictions with cheaper accounts, like not being able to see certain time tracking reports, paid time off, and so on.

Clarizen starts at $29.95/user/month and has a free 30-day trial.

FunctionFox is a timesheet and project management software that is ideal for creative professionals.

Why I picked FunctionFox: It helps streamline time and expense tracking, estimates and budgeting, running reports, schedules and calendars, task and action assignments, and internal communication. as well as other administrative busywork that can bog down your creative team. They also offer a dedicated account rep with paid plans so it is a good option for those unfamiliar with PM software.

The comparably low cost is complemented by a generous feature set, making it a great option for small teams. FunctionFox offers add-ons that allow for mobile app access (Android and iPhone), Flink (file exchange), and invoicing. Reports can be saved as Excel, CSV, PDF, and HTML.

FunctionFox Standout Features & Integrations

Features include time tracking, retainer tracking, editable rates, project templates, to-do lists with email alerts, freelancer access, and email alerts on comments.

Integrations are not available at the moment.

Affordable and easy to use, FunctionFox speaks to our evaluation component that digs into usability and value for your money.