10 Best Employee Time Tracking Software 2022 (Free + Paid)

Resource Management by Smartsheet, a high-level project and resource management software, helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real time.

Its built-in timesheets, mobile time tracking, and expense tracking features, enable you to create rich project reports by filtering project data with just a few clicks, making it the best time tracking solution for a workforce with diverse operational setups. Get a detailed report that can give insight into historical data or offer a forecasted view of team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.

Over 1,000 of the most innovative companies in the world rely on Resource Management by Smartsheet, from 10-person shops and 100-person teams within global brands to 1,000+ person professional services firms. Resource Management by Smartsheet has been recognized for its design excellence with awards from FastCo, SXSW, IxDA + IDSA.

Resource Management by Smartsheet easily integrates with a variety of internal workflows and software suites. Additionally, it provides a flexible API and Zapier integration that can connect with top operational tools for analytics, communications, PM, ERP, and finance.

With a unique project and resource matching feature, Resource Management by Smartsheet helps match team members to the project’s requirements according to different criteria like disciplines, skills, availability, and more.

Pricing starts at $25/month.

monday.com is a project management software with time tracking features that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

monday.com features for managing projects include resource and project management, time tracking software, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress.

And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track every billable hour, employee productivity, and invoices. More than being a time tracking solution, you can also use it for your employee productivity needs. Easily assign owners to new tasks, prioritize each item, set due dates and know exactly how every work hour is spent on each project and task. You can also keep track of time on their mobile app.

monday.com’s integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

actiTIME is a time tracking software designed to keep track of hours spent on projects, and it also allows project managers to analyze hours and timesheets to make informed decisions about estimates, invoices, and more.

actiTIME allows you to create projects and allocate tasks to team members so you can keep track of time per project and per task. Project managers can collect data on employee performance, as well as project costs and revenues, and review it in reports and charts.

This tool also offers the ability to compare estimated vs. actual time, as well as the ability to use that information to create invoices and adjust estimates as needed. These features foster a comprehensive and objective analysis of individual and team performance.

actiTIME is highly flexible and configurable to a diverse set of needs and preferences. It can also be integrated with other project management apps through Zapier or their API.

actiTIME offers free plans for teams of up to three members. Paid plans start at $5/user/month, and a free trial is offered.

Hubstaff is a full-featured, free time tracking software tool (with freemium upgrades) that’s best for remote or distributed teams. It’s a lightweight, native time tracking tool that includes screenshots, time tracking, and project management. Its simple interface and design makes it really easy for your team to enter their time and for you to track their progress.

Budget management is straightforward—using Hubstaff you can easily set time limits and budgets for your team to bill against with a maximum number of hours you want a member to be able to work in a week and the app will automatically prevent them from exceeding the limit.

When you’re working with a distributed team it can be hard to verify exactly what people are doing and how they’re spending their time so Hubstaff has some pretty handy tools to give you insight into what your team is doing in the time they’re logging to your project with screenshots and activity levels. Now you can also see which applications your team members are using and what URLs they are browsing while they’re tracking time.

Integrations are well supported across stacks of different tools including project management tools Asana, Jira, and Basecamp, payments, accounting and invoicing integrations including QuickBooks, Paypal as well as Salesforce and Zendesk among others.

Hubstaff is free to use for 1 employee. Paid plans cost from $7/user/month and come with a 14-day free trial.

Paymo is a time tracking software for small or medium teams. Its in-built stopwatch, desktop widget, mobile app, and automatic time tracker make logging time helps teams easily see exactly how much time they spend on clients and projects.

The process is easy: create a task, assign a user (and maybe a deadline) and start the timer. If you forget to start your stopwatch, add the time entry via form or add time in bulk if you need to log time for several tasks and projects all at once. If you’re a project manager, you can manage the time entries of your team.

There’s a dedicated module called Timesheets where all your time entries are saved and laid out on a daily, weekly, and monthly view, or agenda and active timers for an outlined view. Then you can generate static or live reports (live reports get up to date when clicked on them) to keep clients in the loop.

With Paymo you can generate invoices based on the time you and your team tracked, send them directly to your clients, and get paid through online payment gateways like Square, Stripe, and PayPal.

Free for freelancers and teams of up to 10 users. Paid plans start at $9.95/user/month. Paymo comes with a 15-day free trial.

GoodDay is a modern, highly customizable work management platform that includes powerful yet user-friendly tools for project planning, task management, resource and portfolio management, time and budget tracking, progress tracking and analytics, as well as customizable workflows, templates, integrations, and more.

GoodDay includes a dedicated time tracking module with a built-in task timer and integrated time reporting options. Users can create time-related reports for projects, teams, or users, as well as customize report columns, compare actual time spent to estimated, see financial insights by connecting time reports with resource/service hourly rates, and more.

The tool includes advanced project planning functionality for creating detailed project plans. Users can add tasks, milestones, and dependencies, as well as get a full picture of progress against the plan. Resource management capabilities include managing resource utilization and workload balance.

GoodDay has 100s of integrations with apps like Google Drive, Google Calendar, Gmail, Slack, GitHub, GitLab, Excel, Jira, Trello, and many others, accessible via native integration or Zapier. Custom integrations can be built through GoodDay’s API.

GoodDay costs from $4/user/month and offers a free-forever version for up to 15 users.

Built by creative professionals for the creative industry, FunctionFox has the tools to help you manage your projects effectively. Whether working solo or with a team, users can track billable and non-billable work. FunctionFox is designed to reduce your admin time and improve productivity.

Powerful time tracking tools allow you and your team to track time simply and efficiently on projects and clients. Use the timer function to track time as you work, or add time in manually. Time summaries can be reviewed in a daily, weekly, or monthly view.

In addition to time tracking features, FunctionFox also includes features for managing project timelines, budgets, and expenses to ensure that you are not over or under servicing clients.

FunctionFox is easy to use and made even easier with the tutorials and support provided. The tool provides dedicated onboarding, and all customer support is unlimited, ongoing, and included in the subscription cost. The FunctionFox website also includes a help center, and there are detailed help files included within the software itself.

Pricing for the FunctionFox Premier plan starts at $50 per month.

Buddy Punch is a web-based time clock software. Its interface is fully customizable. You will be able to integrate the Buddy Punch with most of the payroll management products. It will help you with managing the projects by recording the time for a specific project and job codes.

Buddy Punch has a functionality of automatically splitting of calculated time into categories like regular time, overtime, and double time. The tool can also provide the flexible, reliable, and easy-to-use employee management, Buddy Punch will let you set up a unique overtime rule on a per-employee basis. Additional features include automatic breaks, vacation tracking, GPS tracking, and other time and attendance solutions.

Buddy Punch integrates with QuickBooks, ADP, Gusto, Paychex, Paylocity, PayPlus, SurePayroll, and Workday. A paid Zapier account can get you access to hundreds of other tool connections.

Buddy Punch costs from $25.99/month for basic time and attendance solutions (billed annually). They offer a 30-day free trial. You can contact the company directly for the requirement of more than 200 employees.

Timesheets.com is a fully-featured time tracking software tool, complete with hourly time clock, project time, mileage and expense tracking, time off / vacation, and stacks of powerful HR functionality to support managing your team. Timesheets.com is easy to use and they offer the option to brand the service with your logo.

Timesheets.com integrates fully with projects and tasks and they offer flexible entry options with tracking projects in real-time using timers feature, single project entries daily, or fill in their timesheet at the end of the week. Budgets are easily managed and reporting is simple with the ability to use live, up to the minute data to drill down to separate out specific employees, projects, and dates.

Timesheets.com has some pretty powerful HR tools if you’re looking for a more complete HR time tracking software solution that does more than just track time and expenses. The HR functionality includes powerful time off management with the ability to review accrued balances for vacation, and request approval for vacation time to manage and review the agency’s time off in a single view on a calendar. The HR functionality also includes a suite of standardized employee documentation including employee training manuals, performance reviews, staff communication, employee files, and notes.

Timesheets.com has a QuickBooks integration and the data can easily be exported for other accounting software.

Timesheets has a 15-day free trial for all users. Once activated, pricing starts at $4.50/user/month and $3.60/user/month for nonprofit organizations.

If you’re looking for a simple and free time tracking software, Toggl is a great place to start. It’s beautifully designed and incredibly easy to use. If you’re looking for a solution to get started today and to simply track time against different projects and clients, then Toggl is great.

Toggl allows you to create projects, tasks and track hours using your browser, Chrome extension, mobile, or desktop apps. While it allows tracking of accruals, there’s no way to set budgets and track against them. If you want to track against an estimate or create an invoice, you’d need to use a 3rd party tool.

Toggl has some good functionality to support helping people do their time tracking properly with automated reminders to keep people on track, and you can create required fields for time entries, to ensure people always add comments or tags to their timesheet entries. You can also enable auditing tools where you can trigger alerts for suspicious-looking timesheet entries, like if someone claims to have worked 10 hrs straight on a single task!

Toggl has some good out the box, which make it one of the best free time tracking software options available with integrations for Jira, Asana, Basecamp, Freshbooks, GitHub, and Teamweek among many others. So even though it’s lacking in some of the budget tracking and invoicing functionalities, you can easily tie it in with other tools that specialize in reporting and invoicing.

Toggl is a free time tracking software tool although paid versions cost from $9/user/month.