- 1. monday.com — Best for its customization capabilities
- 2. Replicon — Best for its use of AI and ML to track time
- 3. Wrike — Best time tracking software for its integrations
- 4. Connecteam — Best for time tracking, scheduling, and task management
- 5. Smartsheet — Best for mobile time tracking
- 6. TimeClock Plus — Best for its multi-platform accesibility
- 7. Hub Planner — Best for comparing scheduled time to actual time worked
- 8. Insightful — Best for productivity tracking and ease of use
- 9. BigTime — Best time tracking software with expense budgeting
- 10. Beebole — Powerful and flexible time tracking that's easy to learn and use.
It’s difficult to charge a client or justify the cost of a project to them if you don’t have a breakdown of amount of time that your team members spend on tasks. Employee time tracking software can help you use time trackers in both web and mobile platforms to capture simple time records that will help you have more information that you can make decisions with.
If employee monitoring is what you are after, this software will help you make important decisions. For example, if you should hire more people for a project. It can also help you see when people are free to take on more work, and even prevent burnout from overallocated peers.
What is time tracking software?
Time tracking software is a type of software that lets you create time entries that represent the work invested in an activity. You can find this software in two flavors. First, as part of a project management software where it will live among other PM features like resource management and project scheduling. The second flavor is a specialized tool which exclusively handles time tracking.
monday.com is a project management software with time tracking features that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.
Why I picked monday.com: You can use monday.com to track project billable hours, employee productivity, and invoicing. More than being a time-tracking solution, you can use it for your employee productivity needs. Easily assign owners to new tasks, prioritize each item, set due dates and know exactly how every working hour is spent on each project and task. You can also keep track of time on their mobile app.
Time tracking is available in the Pro and Enterprise plans and has to be added to each board as a column.
monday.com Standout Features & Integrations
Features include dashboards, automation, file management, collaborative documents, resource management, forms, time-tracking, in-app chat, and reporting.
Integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Harvest, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.
Overall, monday.com is a highly customizable software that can help you handle your projects, collaborate in real time, and track time so you can provide more accurate information to the client.
Replicon is a time tracking and timesheet software with a project time tracking product suite. This suite can help you manage project hours and costs, paid time off, and track billable hours and project expenses.
Why I picked Replicon: This tool made the list because of its intelligent time tracking which leverages AI and machine learning to help populate timesheets for employees based on the apps they use. The app will track employee activity across different platforms and pre-fill timesheets for them. Additionally, it will reconstruct the work week across multiple projects. All your people have to do is review and submit, which saves hours of administrative tasks and basically saves you money.
Replicon also has a mobile app that you can use to track time from any device. This makes it easy to track time while you are away from your computer, but also makes use of mobile device capabilities to expand its functionality. For example, you can take a pic and add it to your expense report using the phone's camera.
Replicon Standout Features & Integrations
Features include approval workflows and intelligent routing for time off requests. This ensures that employee requests get handled by the appropriate people and expedites the approval process. Another feature I like, especially for teams that work on the field, is its real-time GPS tracking and geofencing capabilities.
Integrations include SAP, ADP, Salesforce, Slack, Quickbooks, Jira, ServiceNow, Xero, Workday, Myob, Adobe XD, and Bamboo HR.
Wrike is a powerful, easy-to-use time tracking software that you can use to improve your planning and resource scheduling. Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks.
Why I picked Wrike: The software offers automatic timers and the ability to log time manually, as well as simple reports to see exactly how every working hour is being spent. Users can drill down to an individual or project level. Wrike also features advanced reports for project or individual performance, resource management and allocation, as well as employee monitoring. Schedule real-time insights to be sent to your inbox for a picture of overall time management.
Wrike Standout Features& Integrations
Features include customized workflows, dashboards, reports, request forms, proofing, automation, and resource planning.
Integrations. Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Use Wrike to improve accountability amongst your team members, streamline your forecasting, and sync timesheets with financial software for timely invoicing.
Connecteam is a workplace software company that offers products for operational, communication, and skills management. The operational platform facilitates time tracking and employee scheduling.
Why I picked Connecteam: The operations management software has time tracking, scheduling, and task management features. Employees can log their time in the system and it even provides GPS tracking to keep managers updated on the whereabouts of staff. You can also assign shifts and tasks to employees, and oversee their work with forms and checklists.
The software can be connected with a payroll platform so you can easily use schedules and timesheets for pay administration. Several customization tools are included for your team's unique tasks and timesheet needs.
Connecteam Standout Features & Integrations
Features include time tracking, scheduling, GPS tracking, Geo-fencing, schedule templates, shortcuts, task management, forms, and checklists.
Integrations include Google Calendar, Gusto, QuickBooks Payroll, and others.
Resource Management by Smartsheet, a high-level project and resource management software, helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real time.
Why I picked Smartsheet: Its built-in timesheets, mobile time tracking, and expense tracking features enable you to create rich project reports by filtering project data with just a few clicks, making it the best time-tracking solution for a workforce with diverse operational setups. Get a detailed report that can give insight into historical data or offer a forecasted view of team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.
Smartsheet Standout Features & Integrations
Features include predictive timesheets, real-time budget updates according to spreadsheets, planned vs actual time tracking, and mobile time tracking.
Integrations include 80+ software applications, such as Slack, MS Teams, Brandfolder, serviceNOW, Okta, Salesforce, and Google Calendar. Additionally, it provides a flexible API and Zapier integration that can connect with top operational tools for analytics, communications, PM, ERP, and finance.
With a unique project and resource matching feature, Resource Management by Smartsheet helps match team members to the project’s requirements according to different criteria like disciplines, skills, availability, and more.
TimeClock Plus is a time and attendance software that's designed to help you manage your employees' time and attendance, leave and absence, and a whole lot more. It's a comprehensive solution that's designed to make your life easier, whether you're a small business owner or a manager in a large corporation.
Why I picked TimeClock Plus: This tool stood out to me because it's not just about tracking time, it's about managing your workforce in a way that's efficient and effective. The tool lets you monitor time tracking, and attendance, see exactly where your employees are using geolocation and handle time off requests such as vacation, sick time, FMLA, and others.
TimeClock Plus Standout Features & Integrations
Features include its advanced leave module that lets you enforce leave policies while automatically handling your processes with a fair and optimized system. Additionally, the overtime management module stands out because of the many customizations you can make to the conditions around overtime, including varied overtime thresholds and weighted overtime.
Integrations include over a hundred payroll solutions like ADP, BAI, Ascentis, Accra, Casamba, Cayenne, Ceridian, and Epicure. Also Quickbooks, Paychex, or even payroll modules from ERP systems like SAP, Sage, and NetSuite.
Hub Planner is a cloud-based, customizable software tailored for project planning, resource scheduling, and time tracking. It provides companies with tools that allow them to create and implement effective blueprints for project development teams and other employees.
Why I picked Hub Planner: Hub Planner is best suited for SMBs and large enterprises that want to move on from traditional spreadsheets when managing teams, resources, and schedules in various geographically distributed locations. The software features smart timesheets that provide robust time tracking and dynamic reporting modules. The smart timesheet tool is designed with intuitive usability in mind, offering users a user-friendly and efficient employee time tracking solution.
Hub Planner’s Timesheets module has a smart design that ensures better visibility for project managers, as it delivers a detailed picture of both the actual time and scheduled time worked by staff members. It also has charts and graphs that managers and team leaders can use to provide a visually interactive overview of team performance and available resources.
Hub Planner Standout Features & Integrations
Features include project planning, resource scheduling, timesheets and approvals, as well as advanced reporting and analytics. In addition, the software provides users with a complete overview and control over their active projects and resources within a unified system.
Integrations are available by connecting Hub Planner to a paid Zapier or Zoho Flow account.
Hub Planner offers an excellent free trial version you can test out before fully investing in it.
Insightful is a workforce analytics suite focused on time tracking. It's both easy to navigate and pretty advanced, with remote team monitoring features like auto-grab screenshots and web usage tracking. For this reason, it's a useful tool for remote businesses that are scaling quickly—you can start with something relatively basic and adopt more advanced plans as you scale.
Why I picked Insightful: I chose Insightful as one of the best time-tracking tools because of its user-friendly interface and integration with various project management tools. The platform is well-designed and easy to navigate, making it a great choice for anyone who is new to time-tracking software.
Insightful Standout Features & Integrations
Features include project-specific and task-specific time tracking, real-time monitoring, productivity tracking, productivity labels for tasks, time & labor budgeting tools, and detailed reports to help managers understand how much time their team spends on different projects. This allows project leaders to identify areas where they can improve their team's productivity and optimize their workflow. Additionally, Insightful can track billable hours, non-billable hours, and hourly rates, making it easier to invoice clients accurately.
Integrations include various project management tools like Asana, Jira, Slack, Trello, and others.
BigTime is an expense and time tracking software designed for project managers, staff members, and stakeholders. The software can easily make time and expense entries using the platform’s smart timesheet, which has an auto-fill function for repetitious data entry.
Why I picked BigTime: The time and expense tracking software has customizable user rights for project managers and project leaders. They can restrict viewable timesheet information for staff members to minimize errors, accelerate the time entry process, and limit user access to sensitive data. Project managers can also use the tool to set up the required fields that team members must fill before saving their entries on the timesheet.
Managers can access daily and weekly timesheet view options with user-defined workweek functionality. They also have the ability to rename, remove, or add columns on the timesheet, as well as tag specific fields as required. The software has flexible submission times with optional custom lockout periods for approvals. Users can tie their expenses directly to the corresponding projects for efficient tracking. They can track expenses directly to the internal records of individual projects or through the billable client project.
BigTime Standout Features & Integrations
Features include time and expense tracking, project budgeting, invoicing, revenue recognition, resource allocation, skills matching, and personalized analytics.
Integrations include API access to build custom integrations and pre-built integrations with QuickBooks, Lacerte, Sage Intacct, Jira, Salesforce, Slack, Google apps and Hubspot. Finally, it lets you access thousands of additional apps through a Zapier account.
Pricing for BigTime starts at $10 per user/month with a minimum requirement of five users, billed annually. There is also a 14-day free trial available.
BeeBole Timesheet is an employee time tracking software for organizations of all sizes. With it, you can efficiently measure the time spent on clients, projects, and tasks, as well as control budgets, costs, and leaves of absence.
Why I picked BeeBole: The tool has a one-click timer to track time, as well as a drag-and-drop interface, which makes it easy to build dashboards and reports you need. For example, quickly generate, share, and print reports on employee time, budget, margin and profit, in addition to more than 30 customizable KPI reports.
In general, this tool is really flexible with a lot of useful features for larger organizations—you can choose how users can clock in, with daily, weekly or monthly timekeeping options. Managers can use the approval workflow to approve time entries, vacation (etc), and you can do it in bulk as well to save time.
This isn't on my list of criteria, but it's worth pointing out that BeeBole’s timesheets are DCAA and GDPR compliant. Another useful feature for international companies is that you can use BeeBole in multiple currencies, as well as multiple languages, including English, Spanish, French, German, Portuguese, Italian, Polish, Hungarian, Czech, and Dutch.
BeeBole Standout Features & Integrations
Features include approval workflow, budgeting, overtime and PTO, time tracking, and accurate time reports by employee, team, and department.
Integrations include a fully documented API for you to integrate your application or service. You can also simply export your reports to CSV, PDF or Google Drive, which makes creating a professional-looking report (complete with your logo and graphics) pretty simple. The tool also integrates with Google Suite so everyone in your org can log in using their Google credential. In fact, this tool was the first timesheet app to integrate with Google Apps and its one of the top-rated for Google users. It’s compatible with Office 365 and SSO, too.
Beebole Timesheet costs $5.99/user/month.
Need expert help selecting the right Time Management Software?
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Best for its customization capabilities
14-day free trial + free plan available
|From $8/user/month (billed annually, min 3 seats)||Visit Website|
Best for its use of AI and ML to track time
14-day free trial
|From $6/user/month||Visit Website|
Best time tracking software for its integrations
Free plan available
|From $9.80/user/month||Visit Website|
Best for time tracking, scheduling, and task management
14-day free trial + free plan available
|From $29/month for 30 users (paid annually)||Visit Website|
Best for mobile time tracking
Freemium version available
|From $7/user/month||Visit Website|
Best for its multi-platform accesibility
Free demo available
|Pricing upon request||Visit Website|
Best for comparing scheduled time to actual time worked
30-day free trial
|From $7/user/month (billed annually)||Visit Website|
Best for productivity tracking and ease of use
7-day free trial
|From $8/employee/month||Visit Website|
Best time tracking software with expense budgeting
14-day free trial
|From $10/user/month for a minimum of 5 users||Visit Website|
Powerful and flexible time tracking that's easy to learn and use.
30-day free trial
|From $6.99/user/month||Visit Website|
Best for its free version with unlimited users and projects
- Toggl Track
Best for its workload balancing
Best for its AI capabilities
Best time tracking software for small & medium teams
Best for its 7-day activity tracking storage
- My Hours
Best for small teams and freelancers
Best for its free version with premium features
Best for real-time monitoring of tracked time.
Best employee time tracking for managing remote and field teams
Best for small teams and businesses
How I Picked The Best Time Tracking Software
I evaluated and compared the most popular time tracking software on the market, both for its reviews and user interface. Then I weighed factors that make software a good option for project management, such as the ones that follow.
The software needs to have a nice UI and be easy to use. A good interface will make it easier for your employees to clock in their work time. In contrast, a bad UI will deter them from it. A feature that commonly makes tools easy to use is drag-and-drop functionality. This can be seen in dashboard views, report builders, and resource allocation interfaces.
Online time tracking variety
I look at all the ways in which a team can track accurate time. This could mean a mobile app, importing Excel timesheets and other formats, using a time clock or creating templates.
An interesting way tools are making automatic time tracking easier is by using browser extensions. Therefore, look for an available chrome extension, firefox add-on or any web app that the vendor offers. Examples of tools that have extensions are Toggl Track, Everhour, and Hubstaff.
I looked at how you can expand the software's functionality. On the one hand, maybe some of these time tracking tools can be embedded into your existing tools. On the other hand, maybe the software can integrate other tools that enable invoicing, like Quickbooks and Xero.
Your time tracking app should be a cheap addition to your current tech stack, especially if you are part of a small business. Therefore, I’ll point out the price and if there are available free versions or free trials.
What is the best time tracking software?
What does time tracking software do?
What is the benefit of time tracking software?
Which key features should I look for when selecting time tracking software?
Time tracking software – why is it important?
Are timesheets important?
Since we are on the subject of time, here's a useful article on 5 time management techniques to help you be more productive. Also, this article on project budgeting explains what analogous estimation is and other estimation techniques used in project management.
Related tools lists:
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