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10 Best Employee Time Tracking Software 2022 (Free + Paid)

Best Time Tracking Software Shortlist

Here’s some of the best time tracking tools on the market:

  1. monday.com

    Best for customization capabilities

  2. Resource Management by Smartsheet

    Best for mobile time tracking

  3. GoodDay

    Best for team productivity and collaboration

  4. Buddy Punch

    Best online time clock for GPS and image tracking

  5. Timesheets

    Best for managing employee time off

  6. Toggl

    Best free time tracking tool

  7. Bill4time

    Best for reporting features

  8. Timecamp

    Best for integration options

  9. Harvest

    Best for agencies

  10. ClickUp

    Native time tracking feature built into all plans, free included.

Employee time tracking software improves the present and future of project management. Let me elaborate. Currently, you are working with your team on a project. As part of your monitoring phase, you are keeping track of activities, your plan, and hopefully the hours being invested in each activity by your team.

Knowing where your team is investing their time is informing your client conversations over budget spending, your talks with the team over time allocation, and even resource scheduling conversations with other DPMs wanting your resources.

Once this project is done, you will surely embark on another adventure and the cycle restarts. The time you and your team tracked will now inform future estimates for project activities and overall more accurate price and time-related conversations with the client.

Therefore, using time tracking tools is an essential part of a DPMs toolbox. Whether that is a best-of-breed or an all-in-one solution is up to you.

The overviews below will help you skip through hours of research and evaluate the tool that is best for you.

Time Tracking Software Selection Criteria

Here are the details on the specific criteria I’ve selected as a base for my analysis of these time tracking apps.

  1. User Interface: The software needs to have a nice UI and be easy to use. A good interface is one that favors navigation and is easy to learn.
  1. Usability: Time tracking should be second nature to your team. The tool you select must make it almost obvious how to do that. Even without training.
  1. Integrations: I looked at how you can expand the software’s functionality. On the one hand, maybe some of these time tracking tools can be embedded into your existing tools. On the other hand, maybe the software can integrate other tools that enable invoicing like Quickbooks and Xero.
  2. Pricing: Your time tracking app should be a cheap addition to your current tech stack. Therefore, I’ll point out the price and if there are available free versions or free trials.

Time Tracking Software Key Features

Different time tracking software will vary with the breadth and depth of features included or available on their free version. However, here are a few key functions to consider when picking which one to buy into.

  • Quick access time tracker: Any user should have easy access to the time tracker. It can be a button that always hovers in a corner, an option on the navigation bar and even an embedded window within every screen in the software.
  • Rates & Invoicing: I’d look for software that can store employee rates and help you automatically calculate the payment due by the client. The least number of hands touching numbers, the better.
  • Reporting: It’s critical that your tracking app offers reports. These will help you isolate specific time periods and drill down into the details. Therefore, inform your justifications to the client or the WBS owner.

time tracking software logos list

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Best Time Tracking Software Overviews

1

monday.com

Best for customization capabilities

monday.com is a project management software with time tracking features that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

monday.com features for managing projects include resource and project management, time tracking software, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress.

And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track every billable hour, employee productivity, and invoices. More than being a time tracking solution, you can also use it for your employee productivity needs. Easily assign owners to new tasks, prioritize each item, set due dates and know exactly how every work hour is spent on each project and task. You can also keep track of time on their mobile app.

monday.com’s integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $6/user/month

2

Resource Management by Smartsheet

Best for mobile time tracking

Resource Management by Smartsheet, a high-level project and resource management software, helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real time.

Its built-in timesheets, mobile time tracking, and expense tracking features, enable you to create rich project reports by filtering project data with just a few clicks, making it the best time tracking solution for a workforce with diverse operational setups. Get a detailed report that can give insight into historical data or offer a forecasted view of team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.

Over 1,000 of the most innovative companies in the world rely on Resource Management by Smartsheet, from 10-person shops and 100-person teams within global brands to 1,000+ person professional services firms. Resource Management by Smartsheet has been recognized for its design excellence with awards from FastCo, SXSW, IxDA + IDSA.

Resource Management by Smartsheet easily integrates with a variety of internal workflows and software suites. Additionally, it provides a flexible API and Zapier integration that can connect with top operational tools for analytics, communications, PM, ERP, and finance.

With a unique project and resource matching feature, Resource Management by Smartsheet helps match team members to the project’s requirements according to different criteria like disciplines, skills, availability, and more.

Pricing starts at $25/month.

30 days free trial

From $25/user/month

3

GoodDay

Best for team productivity and collaboration

GoodDay is a modern, highly customizable work management platform that includes powerful yet user-friendly tools for project planning, task management, resource and portfolio management, time and budget tracking, progress tracking and analytics, as well as customizable workflows, templates, integrations, and more.

GoodDay includes a dedicated time tracking module with a built-in task timer and integrated time reporting options. Users can create time-related reports for projects, teams, or users, as well as customize report columns, compare actual time spent to estimated, see financial insights by connecting time reports with resource/service hourly rates, and more.

The tool includes advanced project planning functionality for creating detailed project plans. Users can add tasks, milestones, and dependencies, as well as get a full picture of progress against the plan. Resource management capabilities include managing resource utilization and workload balance.

GoodDay has 100s of integrations with apps like Google Drive, Google Calendar, Gmail, Slack, GitHub, GitLab, Excel, Jira, Trello, and many others, accessible via native integration or Zapier. Custom integrations can be built through GoodDay’s API.

GoodDay costs from $4/user/month and offers a free-forever version for up to 15 users.

From $4/user/month

4

Buddy Punch

Best online time clock for GPS and image tracking

Buddy Punch is a web-based time clock software. Its interface is fully customizable. You will be able to integrate the Buddy Punch with most of the payroll management products. It will help you with managing the projects by recording the time for a specific project and job codes.

Buddy Punch has a functionality of automatically splitting of calculated time into categories like regular time, overtime, and double time. The tool can also provide the flexible, reliable, and easy-to-use employee management, Buddy Punch will let you set up a unique overtime rule on a per-employee basis. Additional features include automatic breaks, vacation tracking, GPS tracking, and other time and attendance solutions.

Buddy Punch integrates with QuickBooks, ADP, Gusto, Paychex, Paylocity, PayPlus, SurePayroll, and Workday. A paid Zapier account can get you access to hundreds of other tool connections.

Buddy Punch costs from $25.99/month for basic time and attendance solutions (billed annually). They offer a 30-day free trial. You can contact the company directly for the requirement of more than 200 employees.

30 days free trial

From $25.99/month for 1-4 employees

5

Timesheets

Best for managing employee time off

Timesheets.com is a fully-featured time tracking software tool, complete with hourly time clock, project time, mileage and expense tracking, time off / vacation, and stacks of powerful HR functionality to support managing your team. Timesheets.com is easy to use and they offer the option to brand the service with your logo.

Timesheets.com integrates fully with projects and tasks and they offer flexible entry options with tracking projects in real-time using timers feature, single project entries daily, or fill in their timesheet at the end of the week. Budgets are easily managed and reporting is simple with the ability to use live, up to the minute data to drill down to separate out specific employees, projects, and dates.

Timesheets.com has some pretty powerful HR tools if you’re looking for a more complete HR time tracking software solution that does more than just track time and expenses. The HR functionality includes powerful time off management with the ability to review accrued balances for vacation, and request approval for vacation time to manage and review the agency’s time off in a single view on a calendar. The HR functionality also includes a suite of standardized employee documentation including employee training manuals, performance reviews, staff communication, employee files, and notes.

Timesheets.com has a QuickBooks integration and the data can easily be exported for other accounting software.

Timesheets has a 15-day free trial for all users. Once activated, pricing starts at $4.50/user/month and $3.60/user/month for nonprofit organizations.

15 days free trial

From $4.50/user/month and $3.60/user/month for nonprofit organizations

6

Toggl

Best free time tracking tool

If you’re looking for a simple and free time tracking software, Toggl is a great place to start. It’s beautifully designed and incredibly easy to use. If you’re looking for a solution to get started today and to simply track time against different projects and clients, then Toggl is great.

Toggl allows you to create projects, tasks and track hours using your browser, Chrome extension, mobile, or desktop apps. While it allows tracking of accruals, there’s no way to set budgets and track against them. If you want to track against an estimate or create an invoice, you’d need to use a 3rd party tool.

Toggl has some good functionality to support helping people do their time tracking properly with automated reminders to keep people on track, and you can create required fields for time entries, to ensure people always add comments or tags to their timesheet entries. You can also enable auditing tools where you can trigger alerts for suspicious-looking timesheet entries, like if someone claims to have worked 10 hrs straight on a single task!

Toggl has some good out the box, which make it one of the best free time tracking software options available with integrations for Jira, Asana, Basecamp, Freshbooks, GitHub, and Teamweek among many others. So even though it’s lacking in some of the budget tracking and invoicing functionalities, you can easily tie it in with other tools that specialize in reporting and invoicing.

Toggl is a free time tracking software tool although paid versions cost from $9/user/month.

From $9/user/month

7

Bill4time

Best for reporting features

Bill4time is the full package – a full-featured time tracking software tool with time tracking, expense tracking, billing & invoicing, invoice templates, and online payments supported by a client portal, it’s more than just time tracking but billing software too.

Bill4time has created some well-designed and good looking tools with mobile and desktop apps to enable some pretty flexible and powerful time tracking; you can simultaneously run timers, record multiple time entries in one screen and automatically convert appointments into time entries. All of this makes time tracking easy.

What’s really unique about Bill4time is really the powerful back-end management functionality that allows you to keep better track of users, projects, clients, and accounting. Using the rich data and dashboards you can easily track financial performance, identify trends, review payment history, productivity, and more so you can more easily optimize performance. Reporting is powerful and flexible so you can be sure to stay on top of the productivity and financial status of your clients and projects.

Bill4time doesn’t have a large back-catalog of integrations but they do have the essentials; Quickbooks, PayPal, and Stripe, so if you’re using those systems, you’re in luck.

Bill4time offers a free 14-day trial and costs from $29/user/month.

14 day free trial. No credit card needed

From $29/user/month

8

Timecamp

Best for integration options

TimeCamp is a great free time tracking software tool (with freemium upgrades) that includes manual and automatic timesheets, a time diary, and automatic task detection capabilities. It’s well designed and easy to use with a clean and fresh design.

TimeCamp is based around projects and tasks, and you can set budgets for either so that you can easily track accumulated hours against projects and tasks. Vacation tracking and accrual tracking are supported with attendance and absence analysis so you can track who is in and who is out at any given time, see when they start and finish work and track their holidays.

Timecamp integrates well with invoicing and is able to automatically (or not) produce invoices based on billable hours with worked generated in TimeCamp. There is an integrated payment gateway and helpfully you can get a notification when a client views an invoice.

A great feature within TimeCamp is their pretty unique time management tools which give some great insights on what are people are actually doing; the most time-consuming websites and applications they’re using, with productivity analysis and detailed history on how people spend their time by using automatic computer usage tracking – this also enables you to evaluate time spent on documents, even tracking offline activity and the ability to approve or reject timesheets.

TimeCamp has got stacks of powerful integrations which make it a very flexible time tracking software tool. Integrations include project management favorites including, Jira, Wrike, Trello, Podio, Basecamp, and Asana – invoicing including Xero, Quickbooks, and Free Agent, as well as Insightly, Wunderlist, and Zapier.

TimeCamp is free time tracking software although paid versions cost from $6/user/month.

From $6/user/month

9

Harvest

Best for agencies

Harvest is a very popular agency time tracking software tool used by thousands of agencies as their time tracking software solution. Its functionality covers everything from timesheets, invoicing, expenses, project budgeting, budget tracking, and reporting.

Harvest is popular because it’s easy to use and it’s been very well designed with a beautiful and intuitive interface that works across desktop and mobile. Harvest covers time tracking with clients, projects, and task tracking which power some powerful reporting so you can easily analyze your data including billable and non-billable time for specific staff, tasks, clients, and projects.

Helpfully, for complete budget tracking solution, Harvest supports expense tracking, invoicing, and timesheet approval; it’s a fully baked product covering the essential time tracking software tool functionality and stacks more. Harvest also has a sister product, Harvest Forecast, which has resourcing management features so you can schedule a team on projects, know who’s working on what and when and then easily compare estimates vs actuals and know exactly when a project hit its budget.

Harvest really excels at its integrations, offering more than 70+ integrations across project management with Jira, Asana, and Basecamp, accounting with Quickbooks, Xero, and Stripe as well as many others across issue tracking, CRM, productivity, communication, contracts and proposals, developer tools, and analytics and reporting. If you’re using industry-standard tools, you’re very likely to be able to plug in the Harvest add-ons to track time across your project workflow.

Harvest offers a 30-day trial and is a free time tracking software tool, although paid versions cost from $12/user/month.

30 days free trial

From $12/user/month

10

ClickUp

Native time tracking feature built into all plans, free included.

ClickUp knows that time tracking is crucial for any business. This is why their native time tracking is available in all of their plans, including the free one! Tracking can be done within a specific task, or from any screen using the command center.

You can access the command center by going to the left menu and clicking on the lightning icon ⚡️ next to the search bar. Once you are ready to see time tracking reports though, you will have to upgrade your plan as the time sheet dashboards are part of the business and unlimited plans.

Note: you can still see time tracked in each task by looking at the activity log.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp is free with limited storage for an unlimited number of users. Paid plans start at $5/user/month and offer a free-trial.

ClickUp is free with limited storage for an unlimited number of users.

Need expert help selecting the right Time Management Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Time Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

Tool Free Option Price
1
monday.com

Best for customization capabilities

14 days free trial

From $6/user/month Check out monday.com
2
Resource Management by Smartsheet

Best for mobile time tracking

30 days free trial

From $25/user/month Visit Website
3
GoodDay

Best for team productivity and collaboration

Freemium version

From $4/user/month Check out GoodDay
4
Buddy Punch

Best online time clock for GPS and image tracking

30 days free trial

From $25.99/month for 1-4 employees Check out Buddy Punch
5
Timesheets

Best for managing employee time off

15 days free trial

From $4.50/user/month and $3.60/user/month for nonprofit organizations Check out Timesheets
6
Toggl

Best free time tracking tool

Freemium version

From $9/user/month Check out Toggl
7
Bill4time

Best for reporting features

14 day free trial. No credit card needed

From $29/user/month Check out Bill4time
8
Timecamp

Best for integration options

Freemium version

From $6/user/month Check out Timecamp
9
Harvest

Best for agencies

Freemium version

30 days free trial

From $12/user/month Check out Harvest
10
ClickUp

Native time tracking feature built into all plans, free included.

ClickUp is free with limited storage for an unlimited number of users.

Check out ClickUp

Other time tracking software tools worth considering:

Check out the list below for 15 additional time tracking software tools we selected but couldn’t make the best 10.

  1. Streamtime: Best time tracking for agencies
  2. Staff Timer: Best time tracking for enterprise
  3. Clockify: Best customizable time tracking
  4. MinuteDock: Best for professional services firms
  5. Zoomshift: Best for combined employee scheduling & time tracking
  6. Justworks Hours: Best for usability and user experience
  7. Time Doctor: Best for teams working remotely or hybrid
  8. BigTime: Best for timesheet reporting and analytics
  9. FunctionPoint: Best for internal marketing departments
  10. Freshbooks: Best for billing and invoicing
  11. SpringAhead: Best for integration with QuickBooks
  12. Replicon: Best for flexible time tracking
  13. Intervals: Best for combined task management & time tracking
  14. Journyx: Best for mid-size to large organizations
  15. BillQuick: Best for onboarding and set-up
  16. Hub Planner: Best for managing and scheduling remote teams
  17. Elorus: Best for customizable invoices
  18. TimeLog: Best for combined professional services automation & time tracking

What is the best time tracking software?

The best time tracking software is the one that works best for your situation. If you only need software that tracks time and generates invoices, you will benefit from most of the items on this list. However, if you are looking for a project management tool with time tracking capabilities, you want to stick with software like monday.com, Smartsheet or Toggl.

Project management tools will normally have time tracking or time entry modules. If not, they will offer integrations with specific time tracking tools in the form of plug-ins, add-ons, or power-ups.

What is the benefit of time tracking software?

I thought it might be helpful to give you a list of benefits in case you are weighing if you should get a tool like this or not. Here’s a list of the most relevant benefits I selected.

  1. Prevents financial errors that result from manual work.
  2. Helps see where your money (or the client’s) is being invested.
  3. Promotes ownership and accountability over tasks among the team.
  4. Uncovers time-consuming tasks
  5. Improves data-driven decision-making.

Time tracking software – why is it important?

Time tracking software and expense tracking software is no one’s idea of a party, but it’s a necessary evil in the digital agency world, for professional services and consulting when you’re charging time and materials or billing by the hour and you need to track budget burn. Likewise, invoicing is not fun, but it’s necessary and requires accurate timesheet detail to function.

Fundamentally, there’s budget and financial tracking information that’s needed to keep a business alive; we need to know the project budget essentials:

  1. Are we above or below the project budget?
  2. Are we tracking to hit the budget?
  3. How much should be invoiced to the client?
  4. How profitable is the project / job / client?

The importance of timesheets

Accurate timesheet reporting is also important to us as project managers so we can give proper analogous estimates based on past project performance. In order to estimate properly, we need to be able to look back at timesheet data, in the time tracking software and gauge how much should be charged for the next project. We need reliable, accurate time reporting data and people to use time tracking software properly.

Unless you’ve got no interest in the effort it takes to deliver your project, and the profitability of your projects then there’s no avoiding the pain of timesheets, time tracking software and hours reporting.

The problem is, if the time tracking software you’re using is more than a bit fugly and a pain to use, then no one wants to use it, and the data you get from it can be almost useless.

As a given, the best time tracking software needs to be able to handle large teams, lots of clients and many projects simultaneously. But beyond a product that works well at capturing time, we need to think about what happens with that time-tracked information; how does it start as an estimate, how is it tracked, and once tracked, how is it then invoiced?

In choosing the best time tracking tool, it’s worth thinking through your agency or studio workflow, and think about the end to end experience – from the person creating the estimate to the person doing the work, to the person invoicing it; how does it all fit together?

What Do You Think?

Wha

Is there any other time tracking apps you want to see on this list? Let me know in the comments! I love learning about platforms that are improving your work. 
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By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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17 Comments

  • image
    Tracking time you spend on certain tasks during your work is important, but to be honest, I prefer when it's a feature of a tool that can do more than just that. I just find it overwhelming to use too many apps. Fortunately, I came across kanbantool.com - a productivity app that has a time tracking feature, so a perfect combination for me. It's very good, I like it.

    Reply

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    Guys, check out TMetric too. Accurate time tracking and many other helpful features, the app will surely help keep projects under control.

    Reply

  • image
    Great..! I also suggest Adwork Tracker (Time Tracking Software With Screenshots). It is one of the best time tracking software which captures desktop screen's screenshots with end-to-end encryption and also it is user-friendly.

    Reply

  • image
    Nice one, will also ad my 2 cents here and recommend checking out Everhour.com, it's time tracking software with invoicing and budget management features on board with cool UX. You can integrate it into the most popular project management tools like Jira or Asana and literally track time inside your projects

    Reply

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    One of the best time tracker is mangobilling.and i also used this and it works very smoothly and easily. Everyone using enjoy thier work. Thnaks

    Reply

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    Have a look at a Mango Billing? A modern practice management solution for CPA's and Consulting firms. Not just time tracking and invoicing software. They also offer due date management, online scheduling, 3 ways to track time, 3 ways to invoice, client portals, credit card processing, email automation and more. We are getting great feedback from our customers!

    Reply

  • image
    I'm a great fan of time timesheet and timers at https://www.htae.net/.

    Reply

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    I only use Logeto ( https://www.logeto.com/ ). Best attendance system and time tracking.

    Reply

  • image
    I would certainly recommend Logeto app (https://www.logeto.com/), which also serves as an attendance system, time tracking and vehicle logbook.

    Reply

  • image
    The top 3 for me would be: Toggle (mentioned above), Timepot - www.timepot.io - for its beautiful design, easiness and great finance module and Timely - www.timelyap.com - for its awesome calendar alike interface

    Reply

  • image
    Labor Sync offers free14 day trial 10 per month per active user, Flex Pay is also available laborsync.com/rclark

    Reply

  • image
    I was really enjoy using Harvest, but our company migrated to proRM FS. It's project and resource management software for Microsoft Dynamics 365. Paid versions cost from $15/user/month. The price is higher than Harvest, but we get more functional. Some info is here https://prorm.net/en/prorm-fast-start-project-management-solution/

    Reply

  • image
    If you're looking for a good value, I think Time IQ should probably be on this list too. It makes billing and payroll super simple, and it’s trusted by thousands of big companies (NBC, Harley, Variety, etc.). At $5/mo per user, it's also cheaper than some of the ones on this list. https://www.timeiq.com/

    Reply

  • image

    Nice article! As for me, I use SCREENish (https://www.screenish.com/), it’s easy and convenient. Work day is visualized as a timeline, there are integrations with popular project management systems. You can also prepare flexible reports by using different filters.

    Reply

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    I really enjoy using Toggle. It’s intuitive, easy to use and the free plan is quite generous.

    Reply

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    Fanurio https://www.fanuriotimetracking.com

    Reply

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    Timeneye https://www.timeneye.com/en/home

    Reply

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