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There are so many different time tracking tools so making a shortlist of the best can be tricky. It's important to have a precise breakdown of the amount of time that your team members spend on tasks so you can accurately charge a client or justify the cost of a project, but you need the right tool for the job. I've got you covered! In this post I share from my personal experience managing hundreds of projects, using many different time tracking platforms with large teams, and share my picks of the best time tracking software.

Why Trust Our Time Tracking Software Reviews

We’ve been testing and reviewing time tracking software since 2011. As project managers ourselves, we know how critical, and difficult, it is to make the right decision when selecting software.

We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our time tracking software review methodology.

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How to Choose Time Tracking Software

With so many different time tracking software solutions available, it can be challenging to make decisions on what time tracking software is going to be the best fit for your needs.

As you're shortlisting, trialing, and selecting time tracking software, try to consider:

  • What you want to use it to do - Start by identifying the time tracking feature gap you're trying to fill to clarify the features and functionality the time tracking software needs to provide.
  • Who will need to use it - To evaluate cost and requirements, consider who'll be using the software and how many licenses you'll need. You'll need to evaluate if it'll just be project management professionals, or the whole organization that will require access. When that's clear, it's worth considering if you're prioritizing ease of use for all, or speed for your project management power users.
  • What other tools it needs to work with - Clarify what tools you're replacing, what tools are staying, and the tools you'll need to integrate with, such as accounting, CRM or HR software. You'll need to decide if the tools will need to integrate together, or alternatively, if you can replace multiple tools with one consolidated time tracking software.
  • What outcomes are important - Consider the result that the software needs to deliver to be considered a success. Consider what capability you want to gain, or what you want to improve, and how you will be measuring success. For example, an outcome could be the ability to get greater visibility into performance. You could compare time tracking software features until you’re blue in the face, but if you aren’t thinking about the outcomes you want to drive, you could be wasting a lot of valuable time.
  • How it would work within your organization - Consider the software selection alongside your workflows and delivery methodology. Evaluate what's working well, and the areas that are causing issues that need to be addressed. Remember every business is different — don’t assume that because a tool is popular that it'll work in your organization.

Best Time Tracking Software Reviews

Here’s a brief overview of the best time tracking apps, screenshots, its standout features, and more.

1

monday.com

Best for its customization capabilities

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
10582 reviews

14-day free trial + free plan available

From $8/user/month (billed annually, min 3 seats)

monday.com is a project management software with time tracking features that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

Why I picked monday.com: I think monday.com is great tool. You can use it to track project billable hours, employee productivity, and invoicing. More than being a time-tracking solution, you can also use it for your employee productivity needs. You can easily assign owners to new tasks, prioritize each item, set due dates and know exactly how every working hour is spent on each project and task. You can also keep track of time on their mobile app.

Overall, monday.com is a highly customizable software that I would definitely recommend using to help handle your projects, collaborate in real time, and track time so you can provide more accurate information to the client.

According to my research, time tracking is available on monday.com's Pro and Enterprise plans and has to be added to each board as a column.

monday.com Standout Features & Integrations

Features include dashboards, automation, file management, collaborative documents, resource management, forms, time-tracking, in-app chat, and reporting.

Integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Harvest, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.

2

Insightful

Best time tracking software to measure team productivity

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.8
95 reviews

7-day free trial

From $8/employee/month

Insightful is a workforce analytics suite focused on time tracking. It's both easy to navigate and pretty advanced, with remote team monitoring features like auto-grab screenshots and web usage tracking. For this reason, I think it's a useful tool for remote businesses that are scaling quickly—you can start with something relatively basic and adopt more advanced plans as you scale.

Why I picked Insightful: I chose Insightful as one of the best time-tracking tools because of its user-friendly interface and integration with various project management tools. The platform is well-designed and easy to navigate, making it a great choice for anyone who is new to time-tracking software in my opinion.

Insightful Standout Features & Integrations

Features include project-specific and task-specific time tracking, real-time monitoring, productivity tracking, productivity labels for tasks, time & labor budgeting tools, and detailed reports to help managers understand how much time their team spends on different projects. This allows project leaders to identify areas where they can improve their team's productivity and optimize their workflow. Additionally, Insightful can track billable hours, non-billable hours, and hourly rates, making it easier to invoice clients accurately.

Integrations include various project management tools like Asana, Jira, Slack, Trello, and others.

3

Replicon

Best time tracking software for projects, tasks, attendance & pay

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3
692 reviews

14-day free trial

From $6/user/month

Replicon is a time tracking and timesheet software with a project time tracking product suite. This suite can help you manage project hours and costs, paid time off, and track billable hours and project expenses.

Why I picked Replicon: I chose this tool for the list because of its intelligent time tracking feature, which leverages AI and machine learning to help populate timesheets for employees based on the apps they use. The app will track employee activity across different platforms and pre-fill timesheets for them. Additionally, it will reconstruct the work week across multiple projects. Based on my research, it seems like all your people will have to do is review and submit, which will save you both hours of administrative tasks and money.

Replicon also has a mobile app that you can use to track time from any device. This makes it easy to track time while you are away from your computer, but also makes use of mobile device capabilities to expand its functionality. For example, you can take a pic and add it to your expense report using the phone's camera. I think that this feature makes Replicon perfect for employees on-the-go, since it can help them track their time quickly, easily, and without needing access to a computer.

Replicon Standout Features & Integrations

Features include approval workflows and intelligent routing for time off requests. This ensures that employee requests get handled by the appropriate people and expedites the approval process. Another feature I like, especially for teams that work on the field, is its real-time GPS tracking and geofencing capabilities.

Integrations include SAP, ADP, Salesforce, Slack, Quickbooks, Jira, ServiceNow, Xero, Workday, Myob, Adobe XD, and Bamboo HR.

4

Kantata

Best time tracking software for its billable utilization breakdown within timesheets

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1
716 reviews

Free demo

Pricing upon request

Kantata time tracking software is designed to help individuals and businesses efficiently manage and monitor their time and workload. The software can help users understand how their team's time is being utilized. These insights can be invaluable for optimizing workflows, identifying time-wasting activities, and improving overall efficiency.

Why I picked Kantata: I chose Kantata for this list because it goes beyond simple time tracking by offering time budgeting and forecasting capabilities. Users can set time budgets for specific tasks or projects, allowing them to allocate time and resources effectively. I also love how the software provides real-time updates on time spent, remaining time, and progress towards budgeted goals. In my experience, these types of features enable users to proactively manage their time, prioritize tasks, and more accurately meet deadlines.

Kantata Standout Features & Integrations

Features include intelligent time tracking, productivity analytics, focus mode, GPS tracking, and customizable privacy settings.

Integrations include Slack, Trello, Salesforce, Sage, Jira, Quickbooks, Xero, NetSuite, Genpact, and Google Calendar.

5

Hub Planner

Best for comparing scheduled time to actual time worked

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2
16 reviews

30-day free trial

From $7/user/month (billed annually)

Hub Planner is a cloud-based, customizable software tailored for project planning, resource scheduling, and time tracking. It provides companies with tools that allow them to create and implement effective blueprints for project development teams and other employees.

Why I picked Hub Planner: In my opinion, Hub Planner is best suited for SMBs and large enterprises that want to move on from traditional spreadsheets when managing teams, resources, and schedules in various geographically distributed locations. The software features smart timesheets that provide robust time tracking and dynamic reporting modules. The smart timesheet tool is designed with intuitive usability in mind, offering users a user-friendly and efficient employee time tracking solution.

Hub Planner’s Timesheets module has a smart design that ensures better visibility for project managers, as it delivers a detailed picture of both the actual time and scheduled time worked by staff members. It also has charts and graphs that I believe managers and team leaders could use to provide a visually interactive overview of team performance and available resources.

Hub Planner Standout Features & Integrations

Features include project planning, resource scheduling, timesheets and approvals, as well as advanced reporting and analytics. In addition, the software provides users with a complete overview and control over their active projects and resources within a unified system.

Integrations are available by connecting Hub Planner to a paid Zapier or Zoho Flow account.

Hub Planner offers an excellent free trial version you can test out before fully investing in it.

6

TimeClock Plus

Best for its multi-platform accessibility

Free demo available

Pricing upon request

TimeClock Plus is a time and attendance software that's designed to help you manage your employees' time and attendance, leave and absence, and a whole lot more. It's a comprehensive solution that's designed to make your life easier, whether you're a small business owner or a manager in a large corporation.

Why I picked TimeClock Plus: This tool stood out to me because it's not just about tracking time, it's about managing your workforce in a way that's efficient and effective. I particularly admire how the tool lets you monitor time tracking, and attendance, see exactly where your employees are using geolocation, and handle time off requests such as vacation, sick time, FMLA, and others.

TimeClock Plus Standout Features & Integrations

Features include its advanced leave module that lets you enforce leave policies while automatically handling your processes with a fair and optimized system. Additionally, the overtime management module stands out to me because of the many customizations you can make to the conditions around overtime, including varied overtime thresholds and weighted overtime.

Integrations include over a hundred payroll solutions like ADP, BAI, Ascentis, Accra, Casamba, Cayenne, Ceridian, and Epicure. Also Quickbooks, Paychex, or even payroll modules from ERP systems like SAP, Sage, and NetSuite.

7

BigTime

Best time tracking software with expense budgeting

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5
1094 reviews

14-day free trial

From $10/user/month for a minimum of 5 users

BigTime is an expense and time tracking software designed for project managers, staff members, and stakeholders. The software can easily make time and expense entries using the platform’s smart timesheet, which has an auto-fill function for repetitious data entry.

Why I picked BigTime: What stood out most to me about BigTime was that its time and expense tracking software has customizable user rights for project managers and project leaders. They can restrict viewable timesheet information for staff members to minimize errors, accelerate the time entry process, and limit user access to sensitive data. Project managers can also use the tool to set up the required fields that team members must fill before saving their entries on the timesheet.

I also like that managers can access daily and weekly timesheet view options with user-defined workweek functionality. They also have the ability to rename, remove, or add columns on the timesheet, as well as tag specific fields as required. The software has flexible submission times with optional custom lockout periods for approvals. Users can tie their expenses directly to the corresponding projects for efficient tracking. They can track expenses directly to the internal records of individual projects or through the billable client project.

BigTime Standout Features & Integrations

Features include time and expense tracking, project budgeting, invoicing, revenue recognition, resource allocation, skills matching, and personalized analytics.

Integrations include API access to build custom integrations and pre-built integrations with QuickBooks, Lacerte, Sage Intacct, Jira, Salesforce, Slack, Google apps and Hubspot. Finally, it lets you access thousands of additional apps through a Zapier account.

Pricing for BigTime starts at $10 per user/month with a minimum requirement of five users, billed annually. There is also a 14-day free trial available.

8

Beebole

Powerful and flexible time tracking that's easy to learn and use.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5
62 reviews

30-day free trial

From $6.99/user/month

BeeBole Timesheet is an employee time tracking software for organizations of all sizes. With it, you can efficiently measure the time spent on clients, projects, and tasks, as well as control budgets, costs, and leaves of absence. 

Why I picked BeeBole: According to my research, BeeBole offers a one-click timer to track time, as well as a drag-and-drop interface, which makes it easy to build dashboards and reports you need. For example, you can quickly generate, share, and print reports on employee time, budget, margin and profit, in addition to more than 30 customizable KPI reports.

In general, I've noticed that this tool is really flexible with a lot of useful features for larger organizations—you can choose how users can clock in, with daily, weekly or monthly timekeeping options. Managers can use the approval workflow to approve time entries, vacation (etc), and you can do it in bulk as well to save time.

This isn't on my list of criteria, but it's worth pointing out that BeeBole’s timesheets are DCAA and GDPR compliant. Another useful feature for international companies is that you can use BeeBole in multiple currencies, as well as multiple languages, including English, Spanish, French, German, Portuguese, Italian, Polish, Hungarian, Czech, and Dutch.

BeeBole Standout Features & Integrations

Features include approval workflow, budgeting, overtime and PTO, time tracking, and accurate time reports by employee, team, and department.

Integrations include a fully documented API for you to integrate your application or service. You can also simply export your reports to CSV, PDF or Google Drive, which makes creating a professional-looking report (complete with your logo and graphics) pretty simple. The tool also integrates with Google Suite so everyone in your org can log in using their Google credential. In fact, this tool was the first timesheet app to integrate with Google Apps and its one of the top-rated for Google users. It’s compatible with Office 365 and SSO, too.

Beebole Timesheet costs $5.99/user/month.

9

TimeCamp

Best for its free version with unlimited users and projects

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
185 reviews

14-day free trial

From $7/user/month

TimeCamp is a great time-tracking software (with freemium upgrades) that includes manual and automatic timesheets, a time diary, and automatic task detection capabilities.

Why I picked TimeCamp: I chose TimeCamp for this list because it integrates well with invoicing and is able to automatically produce invoices based on billable hours. There is an integrated payment gateway, and you can get a notification when a client views an invoice.

One of my favorite features of TimeCamp is their unique time management tools which give great insights into what people are actually doing. For example, TimeCamp can show a team the most time-consuming websites and applications they’re using, with productivity analysis and detailed history on how people spend their time by using automatic computer usage tracking. This also enables you to evaluate time spent on documents, even tracking offline activity and the ability to approve or reject timesheets.

TimeCamp also offers an excellent free plan, which I think makes it a great choice for users trying to manage their time without breaking their budget.

Timecamp Standout Features & Integrations

Features include time entries, multi-platform tracking, tags, goals, idle time tracking, weekly timesheets, guest accounts, and PDF reporting exports.

Integrations include project management favorites like Jira, Wrike, Trello, Podio, Basecamp, and Asana – invoicing including Xero, Quickbooks, and Free Agent, as well as Insightly, Wunderlist, and Zapier.

Timecamp is a great option for teams with limited budgets, as the free version provides unlimited users, projects, and tasks.

10

Forecast

Best for its AI capabilities

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
253 reviews

Free demo available

Pricing upon request

Forecast is an AI project management software for professional services that takes advantage of Artificial Intelligence (AI) to support your estimates in becoming better and more accurate.

Why I picked Forecast: I chose Forecast for this list due to its ability to track time on the projects and tasks you are assigned, whether you're using the desktop app, on-the-go using mobile iOS and Android apps, or directly on the web. I particularly like how every working hour spent on tasks is automatically benchmarked against your estimates and the AI learns from this to improve future estimates, thereby reducing your risk of under or over-estimating your projects. This will have a significant impact on the effectiveness of your resource planning, enabling you to improve your delivery and profitability.

In my opinion, Forecast is great for distributed teams and has both daily and weekly timesheet views so you can track time the way that suits you. Set up weekly or daily reminders to ensure that everyone tracks every working hour correctly.

Forecast Standout Features & Integrations

Features include capacity planning, workload view, task approvals, portfolio management, planned vs actual reporting, non-billable projects, auto-timer, timesheet management, manual time entries, approvals, and automated timesheets to invoices.

Integrations include Asana, BambooHR, GoSimplo, Google Drive, Hubspot, Okta, Report, Salesforce, and Xero.

Forecast's functionality covers a large spectrum of the capabilities needed to run and manage projects and people effectively, with as little overhead as possible.

Other Time Tracking Software

Check out the list below for additional time-tracking software tools we selected but couldn’t make the best 10.

  1. Paymo

    Best time tracking software for small & medium teams

  2. TMetric

    Best for its 7-day activity tracking storage

  3. My Hours

    Best for small teams and freelancers

  4. Traqq

    Best for its free version with premium features

  5. ProjectManager.com

    Best for real-time monitoring of tracked time.

  6. Hubstaff

    Best employee time tracking for managing remote and field teams

  7. Toggl Track

    Best for its workload balancing

  8. FunctionFox

    Best time tracking software for creative teams and agencies

  9. Projectworks

    Best for professional service providers

  10. Apploye

    Best Time Tracking for Remote teams and Freelancers

If you still haven't found what you're looking for here, check out these tools closely related to time tracking software, that we've tested and evaluated.

  1. Project Management Software
  2. Resource Management Software 
  3. Workflow Automation Software 
  4. Task Management Software 
  5. Collaboration Tools
  6. Gantt Chart Maker 
  7. Productivity tools

Selection Criteria for Time Tracking Software

Selecting time tracking software requires a comprehensive approach that considers both basic functionality and specific use cases, as well as additional features that set a tool apart from its competitors. Through my personal experiences and extensive research, I've developed a variety of selection criteria to identify the most effective solutions in this category. Here's how each criterion is evaluated, with its weight in the final scoring:

Core Time Tracking Software Functionality (25% of final scoring): To be considered for inclusion on my list of the best time tracking software, the solution had to support the ability to fulfill common use cases. These include:

  • Tracking time spent on specific projects and tasks
  • Distinguishing between billable and non-billable hours
  • Generating reports for client billing
  • Analyzing employee productivity and project progress
  • Integrating with other project management and accounting software

Additional Standout Features (25% of final scoring): This part of the evaluation serves to assess innovative features that distinguish the tool from others on the market and determine how these features contribute to productivity, project management, and user experience enhancements. Such features include:

  • Advanced Analytics: Tools that provide deeper insights into productivity trends and forecasting.
  • Automated Suggestions: Solutions that offer intelligent recommendations to categorize time entries.
  • Customizable Dashboards: Platforms that allow users to tailor their interface to highlight key metrics.
  • AI-Driven Insights: Software that uses artificial intelligence to identify inefficiencies and suggest improvements.
  • Unique Integrations: Systems that connect with niche or industry-specific tools for seamless workflows.

Usability (10% of final scoring): Here, the evaluation examines the intuitiveness and user-friendliness of the software interface, including design aesthetic, ease of navigation, and mobile responsiveness, to ensure that users can easily perform common tasks. The more user-friendly the software, the higher the score. When evaluating usability, I consider:

  • Intuitive interface design, ideally with drag-and-drop functionality for easy task management.
  • Minimalistic design that reduces clutter and focuses on essential functions.
  • Responsive design for seamless use across desktop and mobile devices.
  • Customizable views that cater to different user preferences and roles.

Onboarding (10% of final scoring): This aspect focuses on assessing the availability and effectiveness of resources and tools for helping new users get started, with particular emphasis on the availability of customer support during the setup process. Effective onboarding is critical, and I look for:

  • Comprehensive training videos that cover both basic and advanced features.
  • Interactive product tours that guide new users through the main functionalities.
  • Ready-to-use templates that help teams quickly set up their workflows.
  • Access to webinars and live training sessions for in-depth understanding.
  • Responsive chatbots or help centers for immediate assistance during the setup process.

Customer Support (10% of final scoring): This part of the evaluation assesses customer support based on availability, responsiveness, and the quality of assistance and involves contacting support with queries to test response times and helpfulness. Efficient and effective customer support will score higher. Exceptional customer support differentiates top solutions through:

  • 24/7 availability via multiple channels (chat, email, phone).
  • Knowledgeable support teams that understand both the product and its application in various industries.
  • Community forums or platforms where users can share insights and solutions.
  • Regular updates and clear communication on new features or fixes.

Value For Money (10% of final scoring): This criterion involves comparing pricing, features offered, and flexibility of plans against the software's benefits to determine return on investment. Tools offering more features and flexibility at a competitive price receive higher scores. I assess value for money by looking at:

  • Transparent pricing models that align with the features and benefits provided.
  • Flexible plans that cater to different sizes and types of businesses.
  • Free trials or demo versions that allow users to test functionality before committing.
  • Discounts for annual payments or non-profit organizations.

Customer Reviews (10% of final scoring): The final section of this evaluation is designed to analyze customer reviews from multiple sources to gauge user satisfaction and the real-world impact of the software. In particular, I look for trends in feedback about usability, support, and overall effectiveness. I also focus on:

  • Consistency in positive feedback across different aspects like usability, support, and functionality.
  • Real-world examples of how the tool has improved productivity and project management.
  • Feedback on the learning curve and how quickly new users can adapt to the tool.
  • Comments on software reliability and customer support responsiveness.

By carefully considering these criteria, I aim to identify time tracking software that not only meets standard requirements, but also provides additional value through innovative features, exceptional usability, and comprehensive support. Each criterion's score is tallied to determine a final star rating for each time tracking software, ensuring a comprehensive and fair evaluation.

As of 2024, time tracking software has evolved significantly, reflecting the changing dynamics of the workplace and the increasing emphasis on remote and flexible work arrangements. Here's a summary of the latest trends and functionalities in time tracking software:

  1. Mobile Apps and Geofencing: The use of mobile apps for time tracking, particularly in conjunction with geofencing technology, has become more widespread. This technology allows for automated check-ins and location-based tracking, ensuring accurate time recording for employees in various settings​​.
  2. Biometric Identification: For accurate time-punching and ease of use, technologies like facial recognition and biometric iris technology are being adopted in modern time tracking solutions​​.
  3. Energy Expenditure Tracking: This emerging concept goes beyond mere time tracking; it measures the mental and physical effort expended during work, offering insights into employee engagement and well-being​​.
  4. Integration with Wearable Technology: Wearable devices like smartwatches have become integral in time tracking, offering features like activity tracking and health monitoring. This integration aids not just in tracking work hours, but also in ensuring employee well-being​​.
  5. Advanced AI and Automation: AI technologies are now prevalent in time tracking, automating time capture and enhancing accuracy. AI systems can analyze time usage patterns and optimize productivity, making them a rapidly evolving feature in this domain​​.

For project management professionals, these trends signify a move towards more integrated, intelligent, and employee-centric time tracking solutions. The focus is clearly on enhancing productivity, ensuring employee well-being, and utilizing advanced technologies for more efficient workforce management.

What is time tracking software?

Time tracking software is a tool to record and analyze time spent on tasks and projects by individuals or teams. Time tracking tools are widely used to enhance productivity, manage workloads, and streamline project management. It allows employees to log their working hours with accuracy, providing valuable data for payroll, billing, and resource allocation.

For managers and team leaders, time tracking software offers insights into team performance, helps in identifying areas where efficiencies can be gained, and ensures projects stay on schedule and within budget. Its utility extends to freelancers and consultants too, who use it to accurately bill clients and manage their time effectively across multiple projects.

Features of Time Tracking Software

Besides the core functionality, which should be present in all time tracking tools, several key features can also help you monitor employee hours and activities more effectively. Here are some of the most important features to look for:

  • Quick access time tracker: Any user should have easy access to the time tracker. It can be a button that always hovers in a corner, an option on the navigation bar and even an embedded window within every screen in the software. Moreover, with work becoming more common, having a mobile app for time tracking also ensures convenience and flexibility.
  • Rates & Invoicing: I’d look for software that can store employee rates and help you automatically calculate the payment due by the client. This feature saves time on manual invoice creation and enhances billing transparency, which is vital for accurate client billing and dispute resolution. In short, the least number of hands touching numbers, the better.
  • Real-time tracking & reporting: It’s critical that your tracking app offers reports. These will help you isolate specific time periods and drill down into the details. Therefore, inform your justifications to the client or the WBS owner.
  • Real-time Tracking or Manual Logging of Work Hours: The ability to track time in real-time or log hours manually provides flexibility for different types of work environments and preferences.
  • Shift Creation and Attendance Tracking: For businesses with shift workers, features that allow for shift creation and attendance tracking are essential. They help manage employee schedules and ensure accurate recording of work hours.

When choosing a time tracking software, be sure to consider these features in the context of your specific business needs.

Benefits of Time Tracking Software

Time tracking software is an essential tool for modern businesses and individuals looking to enhance productivity and streamline their work processes. Here are five primary benefits of using time tracking software:

  1. Increased Productivity: Time tracking software helps users identify how they spend their time, highlighting areas where they can improve efficiency and productivity. By understanding time allocation, businesses and individuals can optimize their work processes.
  2. Enhanced Project Management: The software can allow for more accurate project scheduling and management by tracking the time spent on each task. It ensures that project timelines are adhered to and resources are allocated effectively.
  3. Accurate Billing and Payroll: For businesses that bill by the hour, time tracking software provides precise data for invoicing, ensuring clients are billed accurately. Similarly, it aids in accurate payroll processing by tracking employee work hours.
  4. Insightful Data Analysis: The software offers valuable insights into work patterns and productivity trends, enabling strategic business decisions. This data can be used to improve workflows, allocate resources more effectively, and set realistic project deadlines.
  5. Improved Employee Focus and Accountability: By making employees aware of how they spend their work hours, time tracking software fosters a culture of self-management and accountability. It helps employees stay focused and be more responsible for their time and output.

Time tracking software is more than just a tool for recording hours; it's a catalyst for business transformation. By integrating time tracking into their operations, organizations and individuals can reap significant benefits that contribute to their overall success and growth.

Costs & Pricing for Time Tracking Software

Here is a summary of typical plan options for time tracking software, which vary based on features and pricing:

Plan Comparison Table for Time Tracking Software

Plan TypeAverage PriceCommon Features
Basic/Free PlanFree- Basic time tracking
- Simple reporting capabilities
- Limited number of users or projects
Standard Plan$5 - $10 per user/month- Enhanced time tracking features
- Basic reporting and analytics
- Integration with other software
- Limited support
Professional Plan$10 - $20 per user/month- Advanced reporting and analytics
- Full project management integration
- Enhanced support options
- Additional features like invoicing, scheduling
Premium/Enterprise Plan$20+ per user/month- Customizable features
- Advanced security options
- Priority support
- Comprehensive integrations with business systems

Basic or free plans are ideal for individuals or small teams with straightforward time tracking needs. Standard plans are suitable for businesses requiring more detailed reporting and software integration. Professional plans offer comprehensive features for larger teams with complex project management needs. Premium or enterprise plans are tailored for large organizations needing customizable features and advanced security.

Ultimately, the right plan depends on your specific business requirements, budget, and the level of support and customization you need. It's advisable to start with a free trial or a basic plan to gauge the software's compatibility with your business needs before upgrading to more advanced plans.

Time Tracking Software Frequently Asked Questions

Find answers to common questions people ask about this topic.

What is the best time tracking software?

The best time tracking software is the one that works best for your situation. Three things you should consider are:

  • The level of customer support you need
  • Any advanced feature needs (normally in premium paid plans)
  • If you need access from mobile devices

If you only need software that tracks time and generates invoices, you will benefit from most of the items on this list. However, if you are looking for a project management tool with time tracking capabilities, you want to stick with software like monday.com, Smartsheet or Toggl.

Project management tools will normally have time tracking or time entry modules. If not, they will offer integrations with specific time tracking tools in the form of plug-ins, add-ons, or power-ups.

What does time tracking software do?

Time tracking software allows project team members to track time to reflect the time spent on the tasks they are executing. It is a technological solution to the timesheets that were popular in the past.

Time tracking software also incorporates reporting features, so you can see what your team has been up to and if they have free time to take on more work. Therefore, making it a great complement to resource management.

Why is time tracking software important?

Time tracking software and expense tracking software is no one’s idea of a party, but it’s a necessary evil in the digital agency world, for professional services and consulting. Especially when you’re charging time and materials or billing by the hour and you need to track budget burn. Likewise, invoicing is not fun, but it’s necessary and requires accurate timesheet detail to function.

Fundamentally, there’s budget and financial tracking information that’s needed to keep a business alive; we need to know the project budget essentials:

  • Are we above or below the project budget?
  • Are we tracking to hit the budget?
  • How much should be invoiced to the client?
  • How profitable is the project / job / client?

What is the best time tracking tool for small business?

The best tool for small business is Clockify. This free tool has all the basic time tracking features that you need to get a team in the habit of recording time. These include timesheets, an auto timer, a pomodoro timer, and even idle detection and notifications.

The free version of Clockify is available for unlimited users and allows managers to pull basic reports on team activity, billable time, and overall team workload. However, if you need to track time only in a team of five or less users, you can consider free plans from many other tools like Toggl Track or Everhour.

Are timesheets important?

Timesheets are important if we want to give proper estimates based on past project performance and build better budgets. However, the accuracy and reliability of these estimates will depend on the quality of the information that feeds it. You need to make it easy for your team to track their time, and define the nomenclature behind that reporting.

In order to properly estimate, we need to be able to look back at timesheet data, and gauge how much should be charged for the next project. In choosing the best time tracking tool, it’s worth thinking through your agency or studio workflow, and think about the end to end experience – from the person creating the estimate to the person doing the work, to the person invoicing it; how does it all fit together?

Can time tracking help with risk management?

Absolutely! Time tracking can become your risk management superpower as over and under-allocation can surface issues like:

  • Are specs unclear?
  • Is there a bottleneck preventing a team from starting?
  • Was unexpected complexity introduced into the system?

As your time tracking improves, so does your ability to predict potential risks in your projects.

Additional Time Tracking Software Reviews

What's Next?

Since we are on the subject of time, here's a useful article on 5 time management techniques to help you be more productive. Also, this article on project budgeting explains what analogous estimation is and other estimation techniques used in project management.

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By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. I'm a Certified Scrum Master, PRINCE2 Practitioner and productivity nut!