Employee time tracking software improves the present and future of project management. Let me elaborate. Currently, you are working with your team on a project. As part of your monitoring phase, you are keeping track of activities, your plan, and hopefully the hours being invested in each activity.
Knowing where your team is investing their time is informing your client conversations over budget spending, your talks with the team over time allocation, and even resource scheduling conversations with other DPMs wanting your resources.
Once this project is done, you will surely embark on another adventure and the cycle restarts. The time you and your team tracked will now inform future estimates for project activities and overall more accurate price and time-related conversations with the client.
Therefore, using time tracking tools is an essential part of a DPMs toolbox. Whether that is a best-of-breed or an all-in-one solution is up to you.
The overviews below will help you skip through hours of research and evaluate the tool that is best for you.
How We Picked The Best Time Tracking Software
I evaluated and compared the most popular time tracking software on the market, both for its reviews and user interface. Then I weighed factors that make software a good option for project management, such as the ones that follow.
- User Interface: The software needs to have a nice UI and be easy to use. A good interface is one that favors navigation and is easy to learn.
- Usability: Time tracking should be second nature to your team. The tool you select must make it almost obvious how to do that. Even without training.
- Integrations: I looked at how you can expand the software's functionality. On the one hand, maybe some of these time tracking tools can be embedded into your existing tools. On the other hand, maybe the software can integrate other tools that enable invoicing like Quickbooks and Xero.
- Pricing: Your time tracking app should be a cheap addition to your current tech stack. Therefore, I’ll point out the price and if there are available free versions or free trials.
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monday.com is a project management software with time tracking features that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.
Why I picked monday.com: You can use monday.com to track every billable hour, employee productivity, and invoicing. More than being a time-tracking solution, you can use it for your employee productivity needs. Easily assign owners to new tasks, prioritize each item, set due dates and know exactly how every working hour is spent on each project and task. You can also keep track of time on their mobile app.
Time tracking is available in the Pro and Enterprise plans and has to be added to each board as a column.
monday.com Standout Features & Integrations
Features include dashboards, automation, file management, collaborative documents, resource management, forms, time-tracking, in-app chat, and reporting.
Integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.
Overall, monday.com is a highly customizable software that can help you handle your projects, collaborate in real time, and track time so you can provide more accurate information to the client.
Resource Management by Smartsheet, a high-level project and resource management software, helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real time.
Why I picked Smartsheet: Its built-in timesheets, mobile time tracking, and expense tracking features enable you to create rich project reports by filtering project data with just a few clicks, making it the best time-tracking solution for a workforce with diverse operational setups. Get a detailed report that can give insight into historical data or offer a forecasted view of team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.
Smartsheet Standout Features & Integrations
Features include predictive timesheets, real-time budget updates according to spreadsheets, planned vs actual time tracking, and mobile time tracking.
Integrations include 80+ software applications, such as Slack, MS Teams, Brandfolder, serviceNOW, Okta, Salesforce, and Google Calendar. Additionally, it provides a flexible API and Zapier integration that can connect with top operational tools for analytics, communications, PM, ERP, and finance.
With a unique project and resource matching feature, Resource Management by Smartsheet helps match team members to the project’s requirements according to different criteria like disciplines, skills, availability, and more.
Wrike is a powerful, easy-to-use time tracking software that you can use to improve your planning and resource scheduling. Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks.
Why I picked Wrike: The software offers automatic timers and the ability to log time manually, as well as simple reports to see exactly how every working hour is being spent. Users can drill down to an individual or project level. Wrike also features advanced reports for project or individual performance, resource management and allocation, as well as employee monitoring. Schedule real-time insights to be sent to your inbox for a picture of overall time management.
Wrike Standout Features& Integrations
Features include customized workflows, dashboards, reports, request forms, proofing, automation, and resource planning.
Integrations. Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Use Wrike to improve accountability amongst your team members, streamline your forecasting, and sync timesheets with financial software for timely invoicing.
ClickUp is an all-in-one project management app that can help you schedule projects, collaborate using shared documents, and track your time while you do it.
Why I picked ClickUp: Its developers knew that time tracking is crucial for any business. This is why their native time tracking is available in all of their plans, including the free one! Tracking can be done within a specific task, or from any screen using the command center. You can access this command center by going to the left menu and clicking on the lightning icon ⚡️ next to the search bar. Once you are ready to see time tracking reports though, you will have to upgrade your plan as the timesheet dashboards are part of the business and unlimited plans.
ClickUp's time tracking allows you to add notes to your time, duplicate records and label them, and track time from any device where you are using the app.
ClickUp Standout Features & Integrations
Features include shared collaborative documents, whiteboards, in-app chat, task management, multiple views, and time tracking with labels, billable time tags, and estimates per task.
Integrations include native connections with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp is a tool that is best for teams looking to have an all-encompassing solution that tracks time but also lets them handle all other aspects of project management.
VOGSY is an all-in-one software that automates and streamlines time, expense, and financial tracking. Built on the secure Google Cloud, VOGSY offers time tracking and project management solutions, along with resource planning, CRM, task management, billing, and reporting.
Why I picked VOGSY: This tool syncs time tracking, budget tracking, and invoices. As employees track time in VOGSY, the data updates project budgets and margins in real-time and automatically populates invoices. There’s even an optional integrated timer at your disposal for granular tasks. VOGSY also boasts automated quotes, invoices, and reporting.
Timesheets are pre-populated based on project planning, ensuring they are accurate and easy to use.
VOGSY Standout Features & Integrations
Features include task management, resource management, automated invoicing, billing types, and automation.
Integrations include Trello, Jira, Copper, Hubspot, Salesforce, and accounting software like Xero and Quickbooks.
Overall, VOGSY is a tool that wants to connect your Sales, Finance, and Project departments in one convenient place where you can plan & track your clients, quotes, projects, resources, timesheets and invoices.
Hub Planner is a cloud-based, customizable software tailored for project planning, resource scheduling, and time tracking. It provides companies with tools that allow them to create and implement effective blueprints for project development teams and other employees.
Why I picked Hub Planner: Hub Planner is best suited for SMBs and large enterprises that want to move on from traditional spreadsheets when managing teams, resources, and schedules in various geographically distributed locations. The software features smart timesheets that provide robust time tracking and dynamic reporting modules. The smart timesheet tool is designed with intuitive usability in mind, offering users a user-friendly and efficient employee time tracking solution.
Hub Planner’s Timesheets module has a smart design that ensures better visibility for project managers, as it delivers a detailed picture of both the actual time and scheduled time worked by staff members. It also has charts and graphs that managers and team leaders can use to provide a visually interactive overview of team performance and available resources.
Hub Planner Standout Features & Integrations
Features include project planning, resource scheduling, timesheets and approvals, as well as advanced reporting and analytics. In addition, the software provides users with a complete overview and control over their active projects and resources within a unified system.
Integrations are available by connecting Hub Planner to a paid Zapier or Zoho Flow account.
Hub Planner offers an excellent free trial version you can test out before fully investing in it.
Traqq is an employee time-tracking program that boosts productivity and performance via automated monitoring tools like screenshots, screen recordings, team activity levels, app, and web monitoring.
Why I picked Traqq: The time tracker works both online and offline, on Windows and Mac systems, and syncs all your data when you regain an Internet connection. Additionally, you can measure and analyze the activity levels of everyone on your team with online timesheets, find your best-performing employees, and coordinate your least-performing ones.
Traqq allows you to monitor typing and clicking for accurate activity stats and get a real insight into your team’s productivity. With the app and website monitoring feature, you can find out what apps or websites employees use over their workday.
Finally, you can add people to groups, give them different access rights and easily create various reports to build a full image of team performance.
Traqq Standout Features & Integrations
Features include online/offline desktop time tracker, mouse and keyboard activity tracking, smart alerts with idle warnings, manual time editing, and role-based permissions.
Integrations are not available at the moment.
Traqq takes personal information and user privacy seriously and uses government-level encryption for their protection.
TimeCamp is a great time-tracking software (with freemium upgrades) that includes manual and automatic timesheets, a time diary, and automatic task detection capabilities.
Why I picked TimeCamp: This software integrates well with invoicing and is able to automatically (or not) produce invoices based on billable hours. There is an integrated payment gateway, and you can get a notification when a client views an invoice.
A great feature of TimeCamp is their unique time management tools which give great insights into what people are actually doing; the most time-consuming websites and applications they’re using, with productivity analysis and detailed history on how people spend their time by using automatic computer usage tracking. This also enables you to evaluate time spent on documents, even tracking offline activity and the ability to approve or reject timesheets.
Timecamp Standout Features & Integrations
Features include time entries, multi-platform tracking, tags, goals, idle time tracking, weekly timesheets, guest accounts, and PDF reporting exports.
Integrations include project management favorites like Jira, Wrike, Trello, Podio, Basecamp, and Asana – invoicing including Xero, Quickbooks, and Free Agent, as well as Insightly, Wunderlist, and Zapier.
Timecamp is a great option for teams with limited budgets, as the free version provides unlimited users, projects, and tasks.
Forecast is an AI project management software for professional services that takes advantage of Artificial Intelligence (AI) to support your estimates in becoming better and more accurate.
Why I picked Forecast: You can track time on the projects and tasks you are assigned, whether you're using the desktop app, on the go using mobile iOS and Android apps or directly on the web.
Every working hour spent on tasks will automatically be benchmarked against your estimates and the AI learns from this to improve future estimates, thereby reducing your risk of under or over-estimating your projects. This will have a significant impact on the effectiveness of your resource planning, enabling you to improve your delivery and profitability.
Forecast is great for distributed teams and has both daily and weekly timesheet views so you can track time the way that suits you. Set up weekly or daily reminders to ensure that everyone tracks every working hour correctly.
Forecast Standout Features & Integrations
Features include capacity planning, workload view, task approvals, portfolio management, planned vs actual reporting, non-billable projects, auto-timer, timesheet management, manual time entries, approvals, and automated timesheets to invoices.
Integrations include Asana, BambooHR, GoSimplo, Google Drive, Hubspot, Okta, Report, Salesforce, and Xero.
Forecast's functionality covers a large spectrum of the capabilities needed to run and manage projects and people effectively, with as little overhead as possible.
Toggl is a team project and work planning tool that allows you to create projects, tasks and track hours using your browser, Chrome extension, mobile, or desktop apps.
Why I picked Toggl: It has some good functionality to support helping people do their time tracking properly with automated reminders to keep people on track. Plus, you can create required fields for time entries, to ensure people always add comments or tags to their timesheet entries. You can also enable auditing tools where you can trigger alerts for suspicious-looking timesheet entries, like if someone claims to have worked 10 hrs straight on a single task!
Toggl Standout Features & Integrations
Features include a drag-and-drop interface, file attachments, estimates, guest user accounts, mobile apps, time tracking, and actual vs estimated time.
Integrations include Slack, Google Calendar, Toggl track, a browser extension for Chrome and Mozilla, and an open API so you can build custom integrations.
If you’re looking for a solution focused on comparing estimates and actuals, pulling client-ready reports, and billing accurately for your projects, check out Toggl Track.
Need expert help selecting the right Time Management Software?
We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Time Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.
It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
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Other time tracking software:
Check out the list below for 15 additional time tracking software tools we selected but couldn't make the best 10.
- Streamtime: Best time tracking for agencies
- Staff Timer: Best time tracking for enterprise
- Clockify: Best customizable time tracking
- MinuteDock: Best for professional services firms
- Zoomshift: Best for combined employee scheduling & time tracking
- Justworks Hours: Best for usability and user experience
- Time Doctor: Best for teams working remotely or hybrid
- BigTime: Best for timesheet reporting and analytics
- FunctionPoint: Best for internal marketing departments
- Freshbooks: Best for billing and invoicing
- SpringAhead: Best for integration with QuickBooks
- Replicon: Best for flexible time tracking
- Intervals: Best for combined task management & time tracking
- Journyx: Best for mid-size to large organizations
- BillQuick: Best for onboarding and set-up
- Hub Planner: Best for managing and scheduling remote teams
- Elorus: Best for customizable invoices
- TimeLog: Best for combined professional services automation & time tracking
Since we are on the subject of time tracking, here's a useful article on project budgeting that explains what analogous estimation is and other estimation techniques used in project management.
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