25 Best Task Management Software Reviewed For 2025

Wrike is a collaborative work management solution designed to streamline project planning, tracking, and execution. It provides tools for organizing workflows, managing resources, and enhancing team collaboration, making it suitable for a variety of business processes. Its customizable features and integrations help teams adapt the platform to their specific operational needs.

Why I picked Wrike: Not only can Wrike’s features be configured for each individual team’s needs, the tool also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams.

Wrike has features that allow you to go beyond traditional task management such as workflow automation. And if you deal with assets that a client has to approve, the platform has proofing incorporated into its offering so that you can upload files and request feedback from the client without leaving Wrike.

Wrike Standout Features & Integrations

Features include custom request forms that allow teams to capture task details upfront and automatically assign them to the right workflows based on pre-defined logic. Additionally, Wrike’s ability to set task dependencies with auto-adjusting timelines ensures that project schedules remain aligned even when there are changes, minimizing delays and improving task coordination.

Integrations include 400+ pre-built native integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo, and others. An API is also available if you want to build custom integrations.

Confluence by Atlassian is a team workspace tool that allows users to create, capture, and collaborate on projects and ideas. It offers dynamic pages for organizing content, as well as spaces for structuring and sharing work, making it suitable for teams of any size and type. Confluence is a versatile platform for knowledge management, with hosting options in the cloud or on the user's own infrastructure. Overall, the tool aims to eliminate silos and promote teamwork by providing a central source of truth for all teams, with user-level permissions to keep information secure.

Why I picked Confluence: Confluence is a task management software that facilitates project management by enabling organizations to create, collaborate, organize, and review project documents. The software includes features such as a robust editor for creating content like meeting notes and product requirements, a centralized repository for knowledge management, and the ability to restrict access to confidential data. Additionally, it includes features such as real-time editing, commenting, notifications, and sharing of information between teams, and offers different plans with varying features, including file storage, user limits, content permissions, analytics, and automation.

The tool also provides pages, spaces, and page trees to help users organize their content effectively. Users can collaborate in real-time, utilize version control, and integrate Confluence with other tools and systems, enhancing its utility in managing tasks and projects. Additionally, Confluence provides resources such as customer stories, video walkthroughs, and product guides to support users in utilizing the platform for collaboration.

Confluence Standout Features & Integrations

Features include customizable task lists that allow teams to assign tasks, set due dates, and track progress without switching tools. The platform's advanced search and filtering capabilities also make it easy to locate specific tasks, even within large and complex projects. Additionally, Confluence integrates with Atlassian tools like Jira, which enables teams to link tasks and issues directly to project documentation.

Integrations include Microsoft Teams, Slack, Custom Charts, SubSpace Navigation, Microsoft Office 365, Pulse, Aura, Balsamiq Wireframes, Optics, and Google Drive.

monday.com is a versatile work management solution designed to streamline workflows, improve team collaboration, and enhance productivity. It supports a wide range of business processes, including project planning, task tracking, and resource management, with customizable tools to adapt to different operational needs. Its intuitive interface makes it suitable for teams seeking to organize and automate their work efficiently.

Why I picked monday: I chose this software because it's so customizable, it's easy to configure monday.com to plan your project timelines and organize schedules, and you can also keep all of your team conversations, briefs, and files in a single shared space. I appreciate how this encourages team collaboration.

In my opinion, monday.com is great for automating tasks as it has a drag-and-drop builder you can use to give instructions to the platform on how to act when a trigger occurs. As such, you can assign tasks to team members when statuses change, notify people, send emails, and more.

monday.com Standout Features & Integrations

Features include the ability to create task dependencies, which enables teams to map out complex workflows and establish clear relationships between tasks. Additionally, the platform's timeline and Gantt-style views provide a visual representation of task progress and deadlines, which makes it easier for users to adjust schedules and keep projects on track.

Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, and Typeform. You can also access thousands of additional apps using the integration with Zapier (requires additional subscription). Finally, there is an API you can use to build custom integrations.

ClickUp is a task management software tool with powerful features for managing and completing all your team's projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and other collaborators.

Why I picked ClickUp: ClickUp calls itself 'one app to replace them all' and has an expansive feature set to back up that claim, including task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. Overall, this tool will be great for teams who want a little bit of everything and don't mind the learning curve/training required to master it all in one interface.

ClickUp Standout Features & Integrations

Features include an 'Everything View,' which allows users to see tasks from multiple projects and spaces in one unified interface, making it easier to prioritize and manage workloads. Additionally, ClickUp's Goals feature ties tasks to broader objectives, which enables teams to track progress toward key milestones and ensure alignment between daily work and long-term goals.

Integrations include Slack, G Suite, Dropbox, and many more (natively), as well as over 1,000+ integrations through Zapier.

QuickBase is a platform that facilitates the creation of custom business applications in a code-free environment. It can be used to design workflows, integrations, and automations within your task management system. By developing standardized workflows and automating tasks, you can alleviate your team's manual workload as well as ensure consistency and compliance with key best practices. In turn, this also reduces the risk of manual error.

Why I picked QuickBase: I chose to include Quickbase on my list because of how flexible and customizable of a solution it is. Unlike other task tracking tools that help you break projects down into smaller pieces to accomplish, this product takes a high-level approach to task management. You can outline your team's core processes, streamlining them for speed, efficiency, and accuracy.

The automation capabilities of the software are also notable. You can establish clear rules within your workflows to facilitate automated task completion with minimal intervention. This ensures tasks are completed in a timely manner, within the established framework for success.

QuickBase Standout Features & Integrations

Features include 'starter' apps and app components that allow users to quickly deploy pre-configured solutions or build custom workflows by combining modular components. Its granular permission settings additionally enable precise control over task access, which ensures sensitive information is only visible to the appropriate team members. Moreover, the platform’s real-time reporting dashboards provide instant insights into task progress, bottlenecks, and overall performance.

Integrations include Outlook, Microsoft Teams, Google Workspace, Slack, Box, Dropbox, OneDrive, Trello, Asana, Jira, Zendesk, and Docusign, among others.

Productive is an all-in-one agency management system designed to handle various aspects of agency operations, including project management, resource planning, financial tracking, and client engagement. The platform benefits users by enhancing project delivery efficiency, improving client billing processes, and centralizing communication.

Why I picked Productive: I like its robust resource planning and time-tracking capabilities. These tools allow agencies to allocate resources efficiently, monitor time spent on tasks, and ensure that projects stay on schedule. The integration of financial management features, such as budgeting and invoicing, further enhances its utility by providing real-time insights into project profitability. 

The platform also enables team members and clients to comment on projects, view budget statuses, and stay updated on project progress. This transparency fosters better communication and ensures all stakeholders are on the same page. Additionally, Productive's automation and AI capabilities help in automating repetitive tasks and generating AI-powered documentation.

Productive Standout Features & Integrations

Features include revenue forecasting that allows agencies to predict revenue through detailed reports, aiding in better financial planning. The profitability tracking feature also enables agencies to assess project profitability using the reports library and create custom reports to analyze team performance.

Integrations include Slack, Jira, Google Calendar, MS Outlook, HubSpot CRM, Zapier, BambooHR, Xero, QuickBooks, Fortnox, Sage, Personio, CharlieHR, Factorial, and Humaans.io.

Ravetree is a work management platform designed to help you and your team manage projects, tasks, and resources all in one place.

Why I picked Ravetree: Ravetree supports versatile project management frameworks, from traditional to agile methodologies. You can use Kanban boards, Gantt charts, and sprint planning tools to organize tasks and visualize progress. The platform also allows you to create custom task phases and dependencies, helping your team manage complex projects with clarity.

Another useful feature is the ability to create custom request forms. This lets team members and clients submit work requests that require approval before being added to the project, helping to prevent scope creep. Additionally, Ravetree's client portals provide clients with real-time access to project status, files, and the ability to submit requests, enhancing transparency and communication.

Ravetree Standout Features & Integrations

Features include customizable project templates that let you set up recurring workflows with predefined tasks, milestones, and dependencies. The platform's calendar offers filters to view projects, milestones, sprints, and more, and it syncs with Google Calendar and Outlook. Additionally, Ravetree's portfolio feature allows you to group related projects and view combined budgets, time logs, and task metrics, giving you a comprehensive overview of your work.

Integrations include Harvest, Toggl, Todoist, Excel, Trello, Resource Guru, Monday.com, Favro, and Asana.

Zoho Projects is a project management software with task management capabilities that enable teams to collaborate on tasks and projects in real time.

Why I picked Zoho Projects: Users can assign tasks to individual team members and set due dates, so everyone knows what they need to do and when. With its collaboration tools, such as message boards, chat rooms, group discussions, and comments sections, teams can effectively communicate with one another while working on projects. This ensures all stakeholders have access to the most up-to-date information about the project at any given time.

The software's dashboard lets users quickly see which tasks are complete, which are in progress, and which need attention from team members. They can also customize the dashboard with widgets to get a detailed overview of any project at a glance. With its built-in time tracking feature, users can easily monitor how much time each team member spends on a particular task or project without manually recording hours worked every day. This feature helps teams manage resources and allocate them more efficiently to maximize productivity.

Zoho Projects Standout Features & Integrations

Features include task dependency management, which allows teams to define relationships between tasks to ensure a logical workflow and avoid delays. The platform's task timer feature also enables team members to track the time spent on individual tasks in real-time. Furthermore, the critical path analysis in Zoho Projects' Gantt chart view helps teams identify key tasks that could impact project deadlines.

Integrations include popular apps like Dropbox and Google Drive for easy file sharing among team members across multiple devices. It also allows you to import data from Asana, Basecamp, ClickUp, and Trello, and has native integrations with Slack, Zoom, GitHub, Dropbox, Google Drive, and Google Calendar, while its Zapier integration connects Nifty with over 1000 additional apps.

Todoist is a task management application that helps you organize and prioritize your tasks and projects. It allows you to capture tasks quickly, set deadlines, and monitor your progress. With Todoist, you can manage both personal and professional responsibilities in one place.

Why I picked Todoist: One reason I chose Todoist is its natural language processing capability. You can add tasks using everyday language, and Todoist will automatically recognize and set the due dates and times. For example, typing 'submit report next Monday at 10 am' will schedule the task accordingly. 

Another feature that stands out is Todoist's ability to handle recurring tasks with ease. You can set tasks to repeat daily, weekly, monthly, or even customize the recurrence pattern to fit your needs. This is particularly useful for tracking habits or managing tasks that occur on a regular basis, ensuring you never miss an important deadline.

Todoist Standout Features & Integrations

Features include task prioritization, helping you focus on the most important items first. Additionally, Todoist offers project templates that provide pre-made structures for various types of projects, enabling you to set up and start working quickly. Another notable feature is the productivity tracking with Karma points, which gamifies task completion by awarding points and leveling up as you complete tasks, encouraging consistent productivity.

Integrations include Airmail, Evernote, Google Calendar, IFTTT, Zapier, Jira, Alfred, AI Assistant, Make, Microsoft Teams, Newton Mail, and Slack.

Bonsai is comprehensive business management software that integrates various essential functions such as project management, invoicing, time tracking, and client communication into one platform. The platform aims to provide a comprehensive solution for agencies looking to centralize all aspects of their business. 

Why I picked Bonsai: As a task management software, Bonsai offers a robust feature set tailored to the unique challenges faced by digital agencies, consultancies, and professional service providers. The platform’s task management system is highly intuitive, offering functions for task creation, estimates, assignment, prioritization, and deadline tracking, all within a single dashboard. Its integrated resource management features also allow for a smooth workflow, ensuring that all project components are managed efficiently.

The software's customization options also promote better task management. Users can personalize workflows and task boards to match their project's requirements and their working style. Additionally, the platform's ability to send automatic reminders for deadlines and follow-ups ensures that tasks are completed on time.  

Bonsai Standout Features & Integrations

Features include task collaboration tools that let users share comments, files, and updates directly within tasks to keep all communications centralized. The platform’s task prioritization system also enables teams to rank tasks by urgency or importance. Additionally, Bonsai’s templates for task boards and workflows make it easy to set up new projects quickly and maintain consistency across projects.

Integrations include Gmail, Google Calendar, Zapier, Slack, QuickBooks Online, Calendly, ClickUp, Trello, Google Drive, Google Sheets, Xero, HubSpot, and more.

Replicon is a cloud-based platform that helps businesses manage time, tasks, and projects with precision. It offers a suite of tools for tracking project timelines, allocating resources, and maintaining accountability across teams.

Why I picked Replicon: I like how Replicon ties task-level time tracking directly to billing and costing. You can set up billable vs. non-billable task types and automatically calculate costs as time is logged. This means you don’t need to manually reconcile time entries with project budgets—Replicon does it for you. Managers also get real-time project status dashboards, allowing them to act quickly when projects or tasks veer off track.

Replicon Standout Features & Integrations

Features include smart approvals that route timesheet submissions through multi-level workflows based on your project setup. Replicon also includes a global time off module, which accounts for team availability directly in project plans. Project estimates can even be created and modified on the fly, letting you adjust timelines or tasks based on actual work trends or scope changes.

Integrations include SAP, ADP, Salesforce, QuickBooks, Atlassian Jira, Microsoft Project, Sage, ServiceNow, Xero, Microsoft Outlook Calendar, Microsoft Teams, and Google Calendar.

Miro serves as a visual collaboration platform, enabling real-time teamwork globally. Its strength lies in facilitating visual project management, brainstorming, planning, and task management through an infinite canvas. This feature allows users to map out ideas, tasks, and projects clearly.

Why I picked Miro: I included Miro in this list because of its unique design as a visual task management tool. You can use Miro to visually map out your ideas, tasks, and projects, and add widgets (such as a task tracking widget) to your infinite canvas to keep all your key tasks and details in one place. The Planner Tool within Miro also helps teams visualize tasks by sprint, status, and capacity, aiding in project timeline and resource planning.

Asynchronous collaboration features such as comments and reactions can also ensure that collaboration continues seamlessly across different time zones. These capabilities make Miro a comprehensive tool for teams that prefer a visual approach to project management and collaboration, supporting clear communication and project progress tracking.

Miro Standout Features & Integrations

Features include diagramming tools that enable teams to create flowcharts, mind maps, org charts, and wireframes to visualize processes, task relationships, and project workflows. Additionally, Miro’s digital workspaces provide a flexible and collaborative environment where teams of any size can manage tasks, brainstorm ideas, and track project progress using visual tools like roadmaps and timeline widgets, all within an infinite canvas.

Integrations include Microsoft Teams, Webex, Zoom, Atlassian (Jira, Confluence, and Trello), monday.com, Notion, Asana, Google Workspace, Jira, Azure DevOps, Airtable, Figma, InVision, Adobe XD, Slack, Zoom, and others.

Nifty's task management software can automate project updates, and allows users to create custom task lists to fit team workflow or import task boards.

Why I picked Nifty: Team members can define, assign, and track tasks based on milestones, while keeping task files and feedback all in one place. I chose to include the software because it also includes functionalities for automated project status reporting based on team task completion and progress. Plus, it has a built-in time tracker, which allows for tracking time across members, tasks, and projects.

I like that the software offers both a task list and Kanban view for added task management flexibility. Overall, I'd say Nifty is robust enough to manage development sprints while remaining flexible to a variety of workflows. A cross-organizational project overview tab can provide reports on everything from high-level timelines to a task-level deep-dive analysis of any project.

Nifty Standout Features & Integrations

Features include a swimlane view that visually aligns project milestones with tasks, helping teams easily track dependencies and progress. Additionally, Nifty’s task comments and real-time updates keep all communication tied to specific tasks, ensuring clarity and reducing the need for external messaging tools.

Integrations. Nifty allows you to import data from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Nifty has built-in native integrations such as Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar, as well as over 1000 additional integrations through Zapier.

MeisterTask is a visually intuitive task management solution designed to help teams organize and collaborate on projects efficiently. It offers tools for planning, tracking, and completing tasks, which makes it a great fit for teams that prioritize transparency and coordination in their workflows.

Why I picked MeisterTask: MeisterTask is designed with teams in mind, offering features like Kanban-style project boards where tasks can be assigned, tracked, and updated collaboratively. It also includes real-time notifications and commenting to ensure everyone stays informed and connected without the need for separate communication tools.

Moreover, you can use customizable workflows to adapt the platform to how your team works best. The ability to integrate with other tools your team already uses further supports effective collaboration. Overall, with its clean design and flexible features, MeisterTask keeps team projects organized and manageable.

MeisterTask Standout Features & Integrations

Features include a focus mode, which minimizes distractions by showing only the tasks assigned to you. Its tags feature also allows for easy categorization and filtering of tasks, making it simple to organize projects based on status, priority, or custom labels. Furthermore, MeisterTask provides in-task time tracking to help teams monitor how long each task takes and generating insights for future planning. 

Integrations include Google Workspace, Slack, and GitHub — in addition to over two thousand applications via Zapier (may require a paid plan).

Kintone is a customizable task management software used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets. I was impressed by how these apps can be used for data management, business processes, and workflows.

Why I picked Kintone: This software made it onto my list because it lets you build no-code task management apps by dragging and dropping elements that you want to see onto the page. These include rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

I also like how once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking, in my opinion, are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows.

Kintone Standout Features & Integrations

Features include a dynamic app relationships feature that allows users to connect apps to share and update data automatically across workflows. Additionally, the tool's 'spaces' functionality creates dedicated areas for teams to organize everything related to a specific project, including task-tracking apps, files, and searchable conversation threads, to ensure all project information is centralized and easy to access.

Integrates with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.