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10 Best Web Based Project Management Tools Of 2023

Best Web Based Project Management Tools List

Here’s a shortlist of the best web based project management tools:

  1. 1. monday.com — Best interactive and aesthetic UX
  2. 2. Wrike — Best web based Agile project management tool
  3. 3. ClickUp — Best for a robust feature set
  4. 4. Smartsheet — Best project template gallery
  5. 5. Kintone — Best for building custom project workflows
  6. 6. Zoho Projects — Best for remote teams
  7. 7. Hub Planner — Best for team scheduling, capacity planning, & requesting work
  8. 8. Forecast — Best for managing your projects, resources, and finances all in one
  9. 9. MeisterTask — Best free web based project management tool
  10. 10. ProjectManager.com — Best project portfolio management (PPM) tool

Web based project management tools are an excellent solution for project managers who cannot be physically present in an office at all times. The best project management software for you will have a robust online platform with web based resource management, timesheets, invoicing, portfolio management, project plans, workflow management, and more. Relieve yourself for being a helicopter manager and consider web based collaboration software to bridge any gaps in accountability.

I’ve built this list of trustworthy, reliable web based project management tools to address all of these needs and then some.

How I Selected the Best Web Based Project Management Tools

Here’s a summary of my evaluation criteria:

If you're wondering how I selected the best web based project management tools, here's where I'll break it all down for you. First of all, I started with web based project management tools that have high user review and satisfaction ratings. Then, using my experience in online project management, I discerned what key criteria were most important for web based project management tools and compared how each of them stacked up against the rest.

I empathise with how much time it takes to source the right software for a job. I do this work so that you don't have to. I've been using and reviewing project management software for years so you can trust me to do the heavy lifting and compile all the facts you need to make your final decision.

You can also just jump right to the 10 best web based project management tools overviews if you're ready to start comparing.

Selection Criteria

After careful consideration, I've determined that these are the most important criteria when selecting the best web based project management tools. Here's a brief list outlining the whats and whys of my selection.

User Interface (UI):

Is the interface clean and attractive on both PC and smart devices? Can users easily follow a task from conception to completion within the app? Does unnecessary clicking and menuing get in the way of interface functionality?

Usability:

Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Web based project management requires being up-to-date while you are on the move; does the PM tool work on all popular mobile phone types (Android and iOS)? Is the mobile app robust and comprehensive?

Integrations:

Out-of-office PMs may require several different web based solutions in their daily toolkit. So, is the app easy to connect with other web based tools and apps, like time trackers, workflow management software, resource management software, and others?

Pricing:

PMs looking for web based software will often need more than one tool to fulfill all their needs. Therefore, low cost or freemium software options are important. Plus, does the web based PM app have simple, scalable costs per user for easy growth? Is any paid plan valuable and scalable? Are paid plans worth what they charge in regards to features and functionality coverage?

Overviews Of The 10 Best Web Based Project Management Tools

Here’s a brief description of each of the web based project management tools on my list showing what it does best.

1

monday.com

Best interactive and aesthetic UX

monday.com is a scalable, flexible, and secure web-based project management tool that sports some of the most user-friendly and encouraging interface graphics around.

Why I Picked monday.com: The bright colors, gamification of task completion, and easy drag-and-drop mechanisms can encourage software adoption by even the least techy team members make team collaboration easily achievable. On top of the best project management features you also get hundreds of add-ons, widgets, integrations, and automation ensure that every user can design an experience that works best for their unique needs whether its for an individual task or recurring tasks.

Standout Features & Integrations

Features include project management, task scheduling/tracking, resource management, scheduling, budgeting, API, calendar management, Gantt charts, file sharing, time management, email integration, third party plugins, and notifications.

Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 8065

14-day free trial + freemium plan available

From $8/user/month (billed annually, min 3 seats)

Pros

  • Can customize your boards to display only what you need most
  • Document template gallery is hugely helpful
  • Offers a free version of the web-based tool

Cons

  • Reporting is manual & time-consuming
  • Timeline & Gantt views locked to Standard Plan and above
2

Wrike

Best web based Agile project management tool

Wrike is an award-winning web-based project management software suitable for teams of five or more, as the software allows for an unlimited number of users. The tool is highly configurable and allows users to customize workflows, dashboards, reports, and request forms.

Why I Picked Wrike: Wrike’s simple interface enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views, allowing them to choose how to visualize their priorities. Wrike also features task lists, subtasks, schedules, shared workflows, file sharing, and real-time communication and collaboration. Users can get advanced insights on their project with performance reporting tools, resource management and allocation, and more.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. You can switch between the home screen and timesheets, dashboards, calendars, reports, and stream (for notifications and messages). Wrike also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams. Users can also try a variety of templates for common organizational processes.

Wrike Standout Features & Integrations

Features include project management, task scheduling/tracking, resource management, expense tracking, API, budgeting, Gantt charts, marketing automations, collaboration support, and reporting.

Integrations include 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 2544

Free plan available

From $9.80/user/month

Pros

  • Easy, comprehensive email integration
  • Dashboards to track progress of anything at a glance
  • Excellent free plan for small businesses and teams

Cons

  • Sluggish when downloading large files for editing
  • Additional options for inbox filtering (by topics, project, assignees, etc.) would be welcomed
  • No mid-levels of priority, only none or High
3

ClickUp

Best for a robust feature set

ClickUp is a productivity platform that helps teams collaborate and manage projects, tasks, and workflows. It offers features such as customizable task lists, project management tools, time tracking, and integrations with other productivity software.

Why I Picked ClickUp: ClickUp's web-based project management app offers over 100 proprietary features to choose from, letting power users highlight what they want and hide what they do not use. Choose simple task lists or more advanced workflows (called 'Statuses') to track updates and progress remotely. Paid plans offer unlimited storage, unlimited users, unlimited dashboards, guests and permissions, goals and portfolios, and custom fields.

ClickUp Standout Features & Integrations

Features include task scheduling/tracking, project management, resource management, budgeting, contact management, data visualizations, employee database, expense tracking, file sharing, third-party plugins, collaboration support, timesheets, roadmapping, chat, customer management, email integration, feedback management, and process reporting.

Integrations include native integrations with Slack, Google Workspace, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier (may incur additional costs).

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 4135

Freemium plan available

From $9/user/month

Pros

  • Gantt charts are easy to read and very flexible in design
  • All paid plans offer unlimited file storage space
  • Robust free version of the tool available

Cons

  • Creating new projects can be a little confusing at first
  • Attaching tasks in emails results in strange formatting
  • Free version has no read-only permissions
4

Smartsheet

Best project template gallery

Not only does Smartsheet have everything you have come to expect from a great web-based project management platform but they also have one of the best project template libraries for every kind project plan you can imagine. Tackle your task list, manage recurring tasks, and track project progress with Smartsheet's many project management features.

Why I Picked Smartsheet: Every subscription tier has access to hundreds of templates sorted by industry or type. Here you’ll have access to your project dashboard, Gantt charts, construction estimators, legal contract management, customer lifetime value (CLV), team productivity documents, performance evaluation sheets, and anything else you can think of.

Smartsheet Standout Features & Integrations

Features include project management, task scheduling/tracking, calendar management, timesheets, time management, expense tracking, file sharing, Gantt charts, budgeting, email integration, and lead management.

Integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4 7399

Freemium version available

From $7/user/month

Pros

  • Live on-demand reporting
  • Fantastic dashboard creation and customization
  • Ability to quickly add someone as a viewer or editor

Cons

  • Rows and columns are more limited than competitors
  • Could use smoother import/export to and from MS Excel
  • Dependencies could be more formula driven
5

Kintone

Best for building custom project workflows

Kintone is a web-based project management tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, document management, equipment management, product feedback, and much more, making managing multiple projects a breeze.

Why I Picked Kintone: With Kintone you can easily build an online project management app by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the project management app you want, you can use it to more easily manage whatever data and tasks you and your team need to track which means it also serves as a collaboration tool. And with custom notifications and reminders as well as detailed permissions settings, your online project management solution can look and work however you want it to.

What makes Kintone particularly great for online project management are the features to filter and prioritize tasks by data field or team member to generate custom reports or project dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows. Because Kintone is a cloud-based platform, users can also view, edit, and update workflows from a desktop web browser or the platform’s mobile app.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone Standout Features & Integrations

Features include project management, dashboards, resource management, analytics, calendar management, conversion tracking, employee onboarding, forecasting, lead scoring, timesheets, collaboration support, reports, pipeline management, budgeting, and process modeling.

Integrations include Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

30-day free trial

From $24/user/month

Pros

  • Non-profit & education discounts
  • Easy to develop forms and workflows
  • Simple to learn and use

Cons

  • Mobile version not as good as web
  • 5 user minimum for accounts
6

Zoho Projects

Best for remote teams

Zoho Projects is a web-based project management software built for remote teams. Zoho Projects allows users to virtually meet online, converse over chats, discuss issues using comments/tags, or build collaborative documents.

Why I Picked Zoho Projects: Zoho Projects also provides time tracking, issue tracking, budgeting and portfolio management capabilities for your teams wherever they may be.

The dashboards, reports, and user interface itself are all fully customizable so that users can make Zoho Projects their own. Moreover, automate routine work processes like assigning users to work items, updating fields or sending notifications with workflow rules and blueprints.

Zoho Projects Standout Features & Integrations

Features include roadmapping, project management, task scheduling/tracking, customer management, prioritization, and notifications.

Integrations include Google Drive, Google Calendar, Slack, Github, Bitbucket, and Dropbox. Access even more integrations through Zapier.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 286

10-day free trial + freemium plan available

From $5/user/month

Pros

  • Time tracking built-in
  • Affordable and free entry-level plans
  • Easily connect to other Zoho apps for sales, CRM, marketing

Cons

  • Steep learning curve for maximum benefits
  • No premade templates
7

Hub Planner

Best for team scheduling, capacity planning, & requesting work

Hub Planner software is a resource management tool that helps organizations schedule and allocate personnel, track time, and manage project workflows more efficiently.

Why I Picked Hub Planner: Hub Planner is an excellent tool for web-based project management due to its intuitive interface and extensive feature set, which includes resource allocation, time tracking, and reporting tools. The software's cloud-based architecture allows teams to collaborate and access information from anywhere, while its powerful project scheduling capabilities enable managers to easily track project progress, set milestones, and manage project timelines. Additionally, Hub Planner's customizable dashboards and reporting tools provide managers with real-time insights into team performance and project status, helping to ensure that projects are delivered on time and within budget. With a range of integrations available, Hub Planner can be tailored to meet the specific needs of any organization, making it a versatile and powerful solution for web-based project management.

Hub Planner Standout Features & Integrations

Features include resource management, PTO planning, timesheets, reporting, skills matching, task management, templates, drag and drop scheduler, project budgets, approval flow, smart scheduler, and third-party integrations/add-ons.

Integrations include DIY options via their Hub Planner API and webhook. Or, open an account with Zapier for more options (may incur an additional cost).

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 16

30-day free trial

From $7/user/month (billed annually)

Pros

  • Integration with other tools
  • Built-in reporting tools
  • Effective resource management

Cons

  • Slight learning curve
  • No mobile support
8

Forecast

Best for managing your projects, resources, and finances all in one

Forecast is a web-based platform for project and resource management used by teams worldwide. Forecast unites your projects, resources and financials in one AI-powered platform.

Why I Picked Forecast: You can create a robust project plan fast using Forecast’s auto-schedule. The powerful AI automatically estimates tasks, assigns and optimizes workloads across resources, and sets a project delivery date. PMs will have a bird’s eye view of the entire portfolio of finished, running, and planned projects in a fully populated pipeline and can made easy adjustments or edits as needed.

You'll automatically have resource utilization calculated for you on a company-wide level to get valuable insights into how employees’ available time is spent. You can also create task cards where every team member can comment, share files, and register time spent. This lets you monitor who’s doing what and get notified of key progress updates directly with customizable alerts.

Forecast has powerful tools to track the financial progress of retainers without losing reference to the workloads of your staff and the time they spent delivering services. The platform can plot and analyze the differences between profitable and submarginal projects to relay how different project roles might affect results.

Forecast Standout Features & Integrations

Features include resource planning, task management, time tracking, budget tracking, project portfolio management, collaboration, Gantt charts, reporting & analytics, mobile app, customization, and third-party integrations.

Integrations include Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 225

14-day free trial

From $29/user/month

Pros

  • Automated cost and budget estimations
  • Excellent iOS and Android apps
  • AI powered auto-scheduling and time entry suggestions
  • Projects, resources and financials connected in one platform

Cons

  • Minimum of 10 seats
  • No asset management
  • No browser extension for time tracking
9

MeisterTask

Best free web based project management tool

MeisterTask is a collaborative task management tool that helps teams streamline their workflows and manage projects efficiently. It offers customizable project boards, automation features, integrations with other productivity tools, and real-time communication, enabling teams to work together seamlessly.

Why I Picked MeisterTask: MeisterTask allows project managers to organize and manage tasks in a beautifully designed, customizable environment. Kanban-style project boards allow teams to create streamlined, automated workflows that can be accessed anywhare by app or web browser. Their comprehensive free plan allows for unlimited project members and customizable project boards. Plus, collaboration between free and paid accounts is permitted.

MeisterTask Standout Features & Integrations

Features include project management, dashboards, task management, time tracking, custom fields, timelines, filters, reporting & analytics, automations, notifications & alerts, a mobile app, and third-party integrations/plugins. 

Integrations include other Meister Suite products (MindMeister, MeisterNote), Spark, Google products, Outlook, Mailbutler, Slack, Microsoft products, Paperform, Cliq, Github, Bugsnag, PomoDone App, MOCO, Timely, Zendesk, Dropbox, Asana, Trello, and other options. You can connect to an additional 5,000+ apps using Zapier but this may incur additional costs. 

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6 170

Free trial available

From $8.25/month (billed annually)

Pros

  • Good communication features: commenting, tagging, assigning
  • Easy to navigate, user-friendly panel UI
  • A supportive free version of the tool for entry-level users

Cons

  • Some detailed task definitions may be difficult to implement
  • No offline access at this time
  • No analytics for team performance
10

ProjectManager.com

Best project portfolio management (PPM) tool

ProjectManager.com is an award-winning web-based project management system that boasts an impressive suite of project portfolio management (PPM) tools.

Why I Picked ProjectManager.com: Real-time dashboards, all-in-one roadmaps, and multiple project views are just a few of the features available to PMs looking to organize their portfolio on a granular or holistic level. You’ll especially appreciate the robust PPM reporting system, which gives you a birds-eye-view of everything you’ve got going on.

ProjectManager.com Standout Features & Integrations

Features include project management, Gantt charts, resource management, time tracking, collaboration, reporting, customizable dashboards, mobile app, Agile processes, and third-party integrations.

Integrations include MS Project, Excel, Office 365, Salesforce CRM, QuickBooks, Xero, Dropbox, Desk.com, JIRA, Hubspot, Slack,Zendesk, Evernote, OneLogin, OneDrive, and the complete Google Suite. They also have a powerful REST API to help you build against internal or external tools.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4 81

30-day free trial

From $16/user/month

Pros

  • Enables real-time communication with clients
  • Downloading and uploading job specific documents is simple
  • Easy to create job schedules and make milestones

Cons

  • Don’t offer task trees showing the entire roadmap paths
  • No offline access
  • Schedules that aren’t perfectly linked may break during a task date change

Need expert help selecting the right Project Management Software?

We’ve joined up with Crozdesk.com to give all our readers (yes, you!) access to Crozdesk’s software advisors. Just use the form below to share your needs, and they will contact you at no cost or commitment. You will then be matched and connected to a shortlist of vendors that best fit your company, and you can access exclusive software discounts!

Summary Of The Best Remote Project Management Tools

Tool Free Option Price
1
monday.com

Best interactive and aesthetic UX

14-day free trial + freemium plan available

From $8/user/month (billed annually, min 3 seats) Visit Website
2
Wrike

Best web based Agile project management tool

Free plan available

From $9.80/user/month Visit Website
3
ClickUp

Best for a robust feature set

Freemium plan available

From $9/user/month Visit Website
4
Smartsheet

Best project template gallery

Freemium version available

From $7/user/month Visit Website
5
Kintone

Best for building custom project workflows

30-day free trial

From $24/user/month Visit Website
6
Zoho Projects

Best for remote teams

10-day free trial + freemium plan available

From $5/user/month Visit Website
7
Hub Planner

Best for team scheduling, capacity planning, & requesting work

30-day free trial

From $7/user/month (billed annually) Visit Website
8
Forecast

Best for managing your projects, resources, and finances all in one

14-day free trial

From $29/user/month Visit Website
9
MeisterTask

Best free web based project management tool

Free trial available

From $8.25/month (billed annually) Visit Website
10
ProjectManager.com

Best project portfolio management (PPM) tool

30-day free trial

From $16/user/month Visit Website

Other Web Based Project Management Software

Here’s a few more that didn’t make the top list.

  1. Hive

    Best web-based PM software for agencies

  2. GanttPRO

    Best for web and mobile accessibility

  3. Celoxis

    Best web-based project management with accounting and financial solutions

  4. Ravetree

    Best project management in an all-in-one work management software

  5. Visor

    Best for real-time collaboration with unlimited viewer-only accounts

  6. Kantata

    Best for third party integrations

  7. Teamwork

    Best online PM software for marketing teams

  8. Kanbanize

    Best web-based Kanban software

  9. ESPMI

    Best for its end-to-end ppm capabilities

Related List of Tools:

Web Based Project Management Tools Key Features

Here are the key features I look for when selecting web based project management tools.

  1. Accessible on any device using apps or browser access
  2. Reliable auto-saving features for all pages and work
  3. Built-in communication, messaging, and tagging
  4. Capacity for unlimited projects and unlimted users
  5. Built-in meeting organization, including note-taking or video conferencing integration
  6. Easy calendars and scheduling with adjustable permissions/edit access
  7. Offline access available for no-WiFi zones (ie: during travel)
  8. Time tracking and task management overviews for managers on-the-go

Which Web Based Project Management Tools Do You Use?

The options presented here offer a great starting point for any project manager looking to improve their project management processes. With these tools, businesses can ensure successful completion of projects by staying organized and on track throughout the entire project life cycle.

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You can also share tool recommendations and best practices with other digital PMs in our online community—get involved with our community via the DPM Membership.

Related Reads:

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. Ben's a Certified Scrum Master, PRINCE2 Practitioner and productivity nut.

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1 Comment

  • Thanks for the article. I like to read your review. you provide a great list but you might want to add DeskFlex to the list, it’s a project management system. we using it for 2 years and it’s very good for small and big projects.

    Reply