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10 Best Web-Based Project Management Tools Of 2022

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Best Web-Based Project Management Tools List

Here’s a shortlist of the best web-based project management tools:

  1. monday.com

    Best interactive and aesthetic UX

  2. Smartsheet

    Best project template gallery

  3. Kintone

    Best for no-code project management app design

  4. Forecast.app

    Best for managing your projects, resources, and finances all in one

  5. GanttPRO

    Best for web and mobile accessibility

  6. MeisterTask

    Best free web based project management tool

  7. Kanbanize

    Best web-based Kanban software

  8. Hive

    Best web-based PM software for agencies

  9. Teamwork

    Best online PM software for marketing teams

  10. ProjectManager

    Best PPM tool

Shortlist Block Settings:

  • Ad Group: Web-Based Project Management
  • Number of Ads: 10

Below you’ll find an overview of each of the 10 best remote project management tools, with screenshots, feature overviews, and pricing.

Web-based project management tools are an excellent solution for project managers who cannot be physically present in an office at all times. The best project management software for you will have a robust online platform with web-based resource management, timesheets, invoicing, portfolio management, project plans, workflow management, and more. Relieve yourself for being a helicopter manager and consider web-based collaboration software to bridge any gaps in accountability.

I’ve built this list of trustworthy, reliable online project management tools to address all of these needs and then some.

Web-Based Project Management Software Comparison Criteria

Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is the interface clean and attractive on both PC and smart devices? Can users easily follow a task from conception to completion within the app? Does unnecessary clicking and menuing get in the way of interface functionality?
  2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Web-based project management requires being up-to-date while you are on the move; does the PM tool work on all popular mobile phone types (Android and iOS)? Is the mobile app robust and comprehensive?
  3. Integrations: Out-of-office PMs may require several different web-based solutions in their daily toolkit. So, is the app easy to connect with other web-based tools and apps, like time trackers, workflow management software, resource management software, and others?
  4. Value for $: PMs looking for web-based software will often need more than one tool to fulfill all their needs. Therefore, low cost or freemium software options are important. Plus, does the web-based PM app have simple, scalable costs per user for easy growth?

Web-Based Project Management Tools Key Features

  1. Accessible on any device using apps or browser access
  2. Reliable auto-saving features for all pages and work
  3. Built-in communication, messaging, and tagging
  4. Built-in meeting organization, including note-taking or video conferencing integration
  5. Easy calendars and scheduling with adjustable permissions/edit access
  6. Offline access available for no-WiFi zones (ie: during travel)
  7. Time tracking and task management overviews for managers on-the-go
Web Based Project Management Tool Logo Soup

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Overviews Of The 10 Best Web-Based Project Management Tools

Here’s a brief description of each of the web-based project management tools on my list showing what it does best, plus screenshots to showcase some of the features.

1

monday.com

Best interactive and aesthetic UX

monday.com is a scalable, flexible, and secure web-based project management tool that sports some of the most user-friendly and encouraging interface graphics around. The bright colors, gamification of task completion, and easy drag-and-drop mechanisms can encourage software adoption by even the least techy team members. Plus, hundreds of add-ons, widgets, integrations, and automation ensure that every user can design an experience that works best for their unique needs.

monday.com costs from $8/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $8/user/month

Pros

  • Offers a free version of the web-based tool
  • Document template gallery is hugely helpful
  • Can customize your boards to display only what you need most

Cons

  • Time and calendar views limited to paid plans
  • Integration with Zoom video conferencing is limited to paid plans
  • May not be robust enough for large organizations
2

Smartsheet

Best project template gallery

Not only does Smartsheet have everything you have come to expect from a great web-based project management tool but they also have one of the best project template libraries in the biz. Every subscription tier has access to hundreds of templates sorted by industry or type. Here you’ll have access to Gantt charts, construction estimators, legal contract management, customer lifetime value (CLV), team productivity documents, performance evaluation sheets, and anything else you can think of.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

30 days free trial

From$7/user/month

Pros

  • Ability to quickly add someone as a viewer or editor
  • Fantastic dashboard creation and customization
  • Live on-demand reporting

Cons

  • Dependencies could be more formula driven
  • Could use smoother import/export to and from MS Excel
  • Rows and columns are more limited than competitors
3

Kintone

Best for no-code project management app design

Kintone is a web-based project management tool that allows users to track, prioritize, and review their team’s tasks on top of customizing business applications despite not having any knowledge in coding.

Kintone is a customizable platform that gives you the power to create project management solutions using its drag-and-drop interface. Quickly design the workflows you want, then review tasks that move through it.

Kintone’s customization features include the ability to create automated reminders, filter tasks or project phases by data field or team member to generate custom reports or dashboard views, and automate handoffs between team members for multi-step workflows. Because Kintone is a cloud-based platform, users can also view, edit, and update workflows from the platform’s mobile or desktop applications.

Kintone’s integrates with Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, Hubspot, and many more through Zapier.

Kintone costs from $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial and discounted prices for NGOs and educators.

30 days free trial

From $24/user/month with a minimum of 5 users

Pros

  • Simple to learn and use
  • Easy to develop forms and workflows
  • Non-profit & education discounts

Cons

  • 5 user minimum for accounts
  • Mobile version not as good as web
4

Forecast.app

Best for managing your projects, resources, and finances all in one

Forecast is a web-based platform for project and resource management used by teams worldwide. Forecast unites your projects, resources and financials in one AI-powered platform.

You can create a robust project plan fast using Forecast’s auto-schedule. The powerful AI automatically estimates tasks, assigns and optimizes workloads across resources, and sets a project delivery date. PMs will have a bird’s eye view of the entire portfolio of finished, running, and planned projects in a fully populated pipeline and can made easy adjustments or edits as needed.

You’ll automatically have resource utilization calculated for you on a company-wide level to get valuable insights into how employees’ available time is spent. You can also create task cards where every team member can comment, share files, and register time spent. This lets you monitor who’s doing what and get notified of key progress updates directly with customizable alerts.

Forecast has powerful tools to track the financial progress of retainers without losing reference to the workloads of your staff and the time they spent delivering services. The platform can plot and analyze the differences between profitable and submarginal projects to relay how different project roles might affect results.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast costs from $25/user/month with a minimum of 10 users and offers a 14-day free trial.

14 days free trial

From $25/user/month (minimum of 10 users)

Pros

  • Projects, resources and financials connected in one platform
  • AI powered auto-scheduling and time entry suggestions
  • Excellent iOS and Android apps
  • Automated cost and budget estimations

Cons

  • No browser extension for time tracking
  • No asset management
  • Minimum of 10 seats
5

GanttPRO

Best for web and mobile accessibility

GanttPRO is a web and mobile-based project management tool for in-office, remote, and freelance teams of any size to plan, organize, and manage their work. GanttPRO comes with Gantt chart planning and scheduling features. It is widely used in software development, construction, marketing, retail, healthcare, education, and even event planning.

GanttPRO lets you schedule and track projects, manage tasks, store files, track time, and get insights from reports. You can also export and import projects and use pre-made Gantt chart templates.

GanttPRO integrates with Slack, Google Drive, and Jira Cloud. More integrations are available through their API.

GanttPRO costs from $8.90 user/month and offers a 14-day free trial.

14 days free trial

From $8.90 user/month (for teams); from $15 user/month (for individuals).

Pros

  • Online Gantt chart that can be shared with 3rd parties
  • Handy Gantt chart templates
  • Drag and drop functionality
  • Cost and budget management
  • Advanced reporting with statistics

Cons

  • No ability to set up recurring tasks
  • No free version though there is a fully-featured 14-day free trial
6

MeisterTask

Best free web based project management tool

MeisterTask allows project managers to organize and manage tasks in a beautifully designed, customizable environment. Kanban-style project boards allow teams to create streamlined, automated workflows that can be accessed anywhere by app or web browser. Their comprehensive free plan allows for unlimited project members and customizable project boards. Plus, collaboration between free and paid accounts is permitted.

MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.

From $8.25/user/month

Pros

  • A supportive free version of the tool for entry-level users
  • Easy to navigate, user-friendly panel UI
  • Good communication features: commenting, tagging, assigning

Cons

  • No analytics for team performance
  • No offline access at this time
  • Some detailed task definitions may be difficult to implement
7

Kanbanize

Best web-based Kanban software

Kanbanize offers flexible, web-based Kanban Boards and built-in Business Rules so that you can automate all your team’s existing processes, dependencies, and interactions. PMs will especially enjoy the ability to forecast the end dates of any initiatives based on the flow of child cards anywhere in the Kanban card hierarchy.

Kanbanize costs from $99/month and offers a 30-day free trial.

30 days free trial

From $99/month

Pros

  • Quick bottleneck identification
  • They offer a free eBook guide to Kanban for easy training help
  • Good time tracking solution

Cons

  • Some customizations can be challenging to arrange
  • No iOS app
  • No built-in chat system
8

Hive

Best web-based PM software for agencies

Hive allows each client team member to pick how they want to see campaign progress – Kanban Board, Gantt Chart, or Table. Try bolstering remote meeting efficiency with the Hive Notes tool to demonstrate clear next steps, assignees, responsibilities, and important deadlines. With Hive’s proofing and approvals solution, managers can share creative documents and enable web-based feedback quickly and easily.

Hive costs from $12/user/month and offers a free demo and a 14-day free trial.

14 days free trial and free demo

From $12/user/month

Pros

  • Tool supports several views like Kanban, Gantt, and List
  • Creating task and project cards is simple
  • Can forward emails directly to Hive to create projects

Cons

  • Cannot attach multiple files to a project request
  • Could improve invoice tracking and financial features
  • Can’t easily move urgent actions to the top
9

Teamwork

Best online PM software for marketing teams

Used by Spotify, PayPal, Disney, and Netflix, Teamwork is a web-based project management solution that empowers you to manage multiple projects with ease. Users can easily break down complex projects into multiple levels of tasks and subtasks so you can plan in depth. You can even customize each marketing client’s access permissions for everything from adding comments on tasks all the way through to adding tasks, milestones, and even logging time.

Teamwork costs from $10/user/month and offers a free version for up to 2 projects and 5 team members.

Free version for up to 2 projects and 5 team members.

From $10/user/month

Pros

  • Free version of the web based tool is great for individuals or small teams
  • Time tracking in both desktop and mobile versions
  • Flexible project elements can be turned on and off (tasks, time, risks, billing, etc.)

Cons

  • Limited 3rd party integrations compared to others
  • Some reports are tough to fully customize
  • Over-enthusiastic about email notifications
10

ProjectManager

Best PPM tool

ProjectManager.com is an award-winning web-based project management system that boasts an impressive suite of project portfolio management (PPM) tools. Real-time dashboards, all-in-one roadmaps, and multiple project views are just a few of the features available to PMs looking to organize their portfolio on a granular or holistic level. You’ll especially appreciate the robust PPM reporting system, which gives you a birds-eye-view of everything you’ve got going on.

ProjectManager costs from $15/user/month and offers a 30-day free trial.

30 days free trial

From $15/user/month

Pros

  • Easy to create job schedules and make milestones
  • Downloading and uploading job specific documents is simple
  • Enables real-time communication with clients

Cons

  • Schedules that aren’t perfectly linked may break during a task date change
  • No offline access
  • Don’t offer task trees showing the entire roadmap paths

Full Listicle Block Settings:

  • Ad Group: Web-Based Project Management
  • Number of Ads: 10

Summary Of The Best Remote Project Management Tools

Tool Free Option Price
1
monday.com

Best interactive and aesthetic UX

14 days free trial

From $8/user/month Check out monday.com
2
Smartsheet

Best project template gallery

30 days free trial

From$7/user/month Check out Smartsheet
3
Kintone

Best for no-code project management app design

30 days free trial

From $24/user/month with a minimum of 5 users Check out Kintone
4
Forecast.app

Best for managing your projects, resources, and finances all in one

14 days free trial

From $25/user/month (minimum of 10 users) Check out Forecast.app
5
GanttPRO

Best for web and mobile accessibility

14 days free trial

From $8.90 user/month (for teams); from $15 user/month (for individuals). Check out GanttPRO
6
MeisterTask

Best free web based project management tool

Not available

From $8.25/user/month Check out MeisterTask
7
Kanbanize

Best web-based Kanban software

30 days free trial

From $99/month Check out Kanbanize
8
Hive

Best web-based PM software for agencies

14 days free trial and free demo

From $12/user/month Check out Hive
9
Teamwork

Best online PM software for marketing teams

Free version for up to 2 projects and 5 team members.

From $10/user/month Check out Teamwork
10
ProjectManager

Best PPM tool

30 days free trial

From $15/user/month Check out ProjectManager

Summary Table Block Settings:

  • Ad Group: Web-Based Project Management
  • Number of Ads: 10

Other Web-Based Project Management Software

Here’s a few more that didn’t make the top list.

  1. Basecamp – Best for software development teams
  2. Scoro – Best for educational institutions
  3. Forecast – Best AI forecasting and analysis
  4. Zoho Projects – Best for automation of complex tasks
  5. Clarizen – Best for Project Portfolio Management
  6. Asana – Best visual task lists
  7. Trello – Best customizable task cards
  8. Paymo – Best invoicing and estimates
  9. Nifty – Best for legal case management
  10. KeyedIn – Best manufacturing ERP
  11. Workzone – Best for healthcare teams
  12. ProWorkflow – Best for ORG charts
  13. EasyProjects – Best Business Intelligence Reports
  14. Sciforma – Best Enterprise-centric project and portfolio management software
  15. Freedcamp – Best open source web-based project management tool

Which Web-Based Project Management Tools Do You Use?

What web-based project management tool do you and any stakeholders prefer? Are you thinking about upgrading or switching over? Is there any web-based project management software that you would add to this list? What kind of web-based project management tools do you like the best? Sound off in the comments.

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By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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