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10 Best Microsoft Project Alternatives For 2022 [Expert Review]

Best Microsoft Project Alternatives 2022

Here’s my list of the best MS Project Alternatives for 2022:

  1. monday.com

    Best for integrating with other tools

  2. Smartsheet

    Best built-in critical path feature

  3. Wrike

    Best Microsoft Project alternative for team collaboration

  4. Celoxis

    Comprehensive project and portfolio management features

  5. Forecast.app

    Best Microsoft Project alternative for resource management

  6. GanttPRO

    Best Microsoft Project alternative for creating powerful Gantt charts

  7. ClickUp

    More features, nice visuals, and colorful boards with loads of information.

  8. Zoho Projects

    Best for project visualization

  9. TeamGantt

    Best for viewing multiple projects on one Gantt chart

  10. Workzone

    Best for project template capabilities

On the hunt for a Microsoft Project alternative? You’ve come to the right place. In this review, I’ll go over some great new MS Project alternatives and how to choose a Microsoft Project alternative for your projects.

What is Microsoft Project?

Microsoft Project is a project management tool used by different types of users, with varying levels of access. The software provides tables, views, filters, fields, calendars, and a database for doing things like:

  • Developing project plans
  • Assigning resources
  • Tracking time & progress
  • Creating Gantt charts
  • Creating & managing budgets
  • Balancing workloads
  • Scheduling tasks & resources
  • Creating graphical reports
  • Storing project data in a shared database

You can learn more about Microsoft Project features, benefits, cost, and use cases in my overview of Microsoft project management software.

Criteria For Microsoft Project Alternative Software

There are loads of project scheduling software out there that do all kinds of things that we, as digital project managers will never make use of. In a tool that replaces MS Project, what exactly are we looking for? Here are the criteria I used to evaluate Microsoft Project alternatives:

  • User Interface (UI): How well-designed is it? How clear are the displays and navigation?
  • Usability: Is it intuitive and user-friendly? Are there tutorials and training? Does the tool offer quick and responsive customer support when your team members have questions? Does it have an Android and iOS app so you can access it from any device?
  • Integrations: Is it easy to connect with other tools? What are the pre-built integrations?
  • Value for $: How appropriate is the price for its features, capabilities, and use cases? Is pricing clear, transparent, and flexible?

Microsoft Project Alternative Key Features

How many of the following key features and functions does it provide, and how powerful are they? Specifically, I looked for these functionalities:

  1. Create a Gantt chart: You should be able to create a work breakdown structure (WBS) with tasks, sub-tasks, and to-do lists. The WBS should include duration, start and end dates, task dependencies, and assigned resources. Gantt chart templates are also a plus.
  2. Create a project exec summary chart: The software should provide a high-level view of the project plan that acts as a project snapshot that anyone can understand.
  3. Import and export .mpp files: The tool should be able to open and import MS Project files, as well as allow you to edit and send it back. Project files should be stored within the software, rather than in Dropbox or Google drive.
  4. Export PDF’s or shareable project plans: You should be able to share project plans that look presentable.
  5. Collaboration tools: The tool should offer built-in functionalities to encourage team collaboration and receive real-time notifications for updates.
  6. Issue tracking: The tool should be able to note and keep track of ongoing issues and problems with certain projects or project types.
  7. Reporting features: You should be able to generate reports on project progress, budget usage, resource utilization, and roadmaps.

I know, I know: There are loads of other things that MS Project does, like resource management and project portfolio management with business intelligence integrations, which is great. But generally speaking, all we’re really doing is scheduling our projects. Yes, there are lots of other great functionalities, but be honest—you don’t use them very much!

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Best Microsoft Project Alternatives

In the overview of Microsoft Project alternatives below, I break down the features, pricing, and main benefits of the best MS Project alternatives.

1

monday.com

Best for integrating with other tools

monday.com is one of the few tools that prides itself in ‘not being a project management tool’! They’ve done away with a lot of the trimmings of typical tools and focused on simple structures that help clarify the sequence of work that needs to be done.

This tool is a great Microsoft Project alternative in that it functions a lot like a spreadsheet—but one that’s more intuitive to use and modify without having to mess around with formulas. Likewise, it offers more than a basic spreadsheet by giving you various views of your projects—view as spreadsheets or as lists, on a map, on a Kanban board, and other views. Users can upload and attach files to cards, make comments, mention teammates, and more.

It offers the ability to create summary charts as well as export and share project plans. However, one downside is that it doesn’t allow you to make Gantt charts in the traditional sense (they have a feature that serves the same purpose and works just as well, called “timelines”), nor can you import or export MPP files. That said, monday.com is designed as a true alternative to MS Project, not something to be used in tandem with it.

monday.com’s integrations include project management apps like Slack, Excel, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $6/user/month

2

Smartsheet

Best built-in critical path feature

Smartsheet’s online project management tool takes some of the most useful features of Microsoft Project, combines them with the simple use of an online spreadsheet, and then incorporates team collaboration and automation functions to save money. It offers the basics: functions such as making a schedule with tasks, subtasks, activities, assigned resources, and sections on tasks.

Smartsheet helps you organize projects, grids, calendars, dashboards, portals, forms, and more all from a unified control center. They have pre-built Gantt chart templates with customizable fonts and colors, “% Complete” and “Assigned To” columns, and more. It has useful features such as workflow automation and visualization of tasks in Gantt, calendar, and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed.

The Critical Path feature highlights all the tasks which directly impact your project completion date so you can keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users at the base tier. Larger teams require a different plan. They also offer a 30-day free trial.

30 days free trial

From $7/user/month

3

Wrike

Best Microsoft Project alternative for team collaboration

Wrike is an award-winning, easy-to-use project management software trusted by 20,000+ organizations worldwide. The tool is suitable for teams of anywhere from five to an unlimited number of team members. It’s highly configurable and allows users to customize workflows, dashboards, reports, request forms, and more.

Wrike’s simple interface enables users to switch between customizable Kanban boards, one-click Gantt charts, and traditional workload views, allowing them to choose how to visualize their priorities and providing a snapshot of work. Wrike also features task lists, subtasks, schedules, shared workflows, file sharing, and real-time communication and collaboration.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. Users can toggle between the home screen and timesheets, dashboards, calendars, reports, and an activity stream for notifications and messages. Wrike has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike offers 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft (including Teams), Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Wrike pricing starts at $9.80 per user per month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

14 days free trial

From $9.80/user/month

4

Celoxis

Comprehensive project and portfolio management features

More than just a Gantt chart tool, Celoxis is a comprehensive but easy-to-use project management tool used by HBO, Deloitte, and Rolex that handily comes in two flavors: as an online app or on-premise. When compared to MS Project, it’s lower cost yet fuller featured, and it comes with powerful interactive Gantt charts, handy portfolio dependencies, and all the keyboard shortcuts you could want.

Just as you would with Microsoft Project, Celoxis allows you to create tasks, subtasks, and milestones, as well as assign resources and dependencies to tasks. It is a comprehensive and enterprise-grade integrated solution that you can use to not only create Gantt charts but also use to manage your project portfolios, workflows, expenses, timesheets, and resources. It is really a complete and full-featured project management tool with project tracking, resource management, risk management, and reporting all rolled into one, as well as full-blown capabilities for collaboration with clients. Celoxis offers the option of a product demo or a free 30-day trial if you’re looking to take it for a test drive.

Celoxis costs $25/user/month for SaaS users and $450/user for on-premise.

30 days free trial

From $25/user/month

5

Forecast.app

Best Microsoft Project alternative for resource management

Forecast is a powerful combination of resource management and project management built on the foundation that successful projects require a combination of short and long term planning. You can build advanced interactive Gantt charts with Forecast’s full suite of project management features.

Powered by AI, it is designed for companies that want to monitor the progress of their projects, programs, and portfolios in real-time. Forecast learns from hundreds of thousands of projects and turns a simple list of tasks into a project plan with assigned team members, estimated task duration, and precise delivery dates – allowing you to be more efficient and build project timelines in seconds.

Team members can collaborate and comment on tasks, and Forecast gives you profitability insights as well, so management can monitor revenue by project.

Forecast is currently used in 40+ countries worldwide, by agencies, consulting companies, and enterprises. The tool offers Lite, Pro, and Enterprise options that cost from $29/user/month, as well as a 14-day free trial.

14 days free trial

From $29/user/month

6

GanttPRO

Best Microsoft Project alternative for creating powerful Gantt charts

You’re probably aware of how painful it is to find an MS Project alternative that is nice looking and has powerful Gantt charts. In GanttPRO, you will find both. This reliable project management software helps plan work, track tasks, set

deadlines, and collaborate with stakeholders. If you already started your plan in MS Project but need to change it, import it directly to GanttPRO, in seconds. Exporting projects is also available.

The tool looks really nice with its intuitive UX/UI design and a short learning curve. It offers a wide range of robust project management, project portfolio management, team collaboration, resource and cost management features.

In this MS Project alternative, you can create tasks with lots of settings like statuses, priorities, dates, deadlines, progress, time log, etc. Thanks to the auto-scheduling feature, any change in your tasks, dates, or dependencies will be automatically reflected.

Besides the native Gantt chart timeline, there is also a board view and a tasks view, and you can switch between views to get more flexibility.

Basic plan for 1 user starts at $7.99/month if billed annually. Their free trial period lasts 14 days.

14 days free trial

From $7.99/user/month

7

ClickUp

More features, nice visuals, and colorful boards with loads of information.

Clickup is definitely a tool that you can get as an alternative to Microsoft Project. It has features like task management, time management, collaboration documents, whiteboards, and reporting tools that make it a viable option if you want a strong performance and low cost solution.

Unlike MS Project, ClickUp has beautiful visuals, an intuitive interface, support for sprints, goals, and workload view of your resources. Every detail in this tool has been properly designed, created, and deployed to give you a 5-star user experience on mobile, desktop and browser.

Although you can’t import your .mpp files, it does have importing capabilities for .csv files, .xlsx, and other project tools like Trello, Asana, Jira, and more.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp is free with limited storage for an unlimited number of users. Paid plans start at $5/user/month and offer a free-trial.

ClickUp is free with limited storage for an unlimited number of users.

8

Zoho Projects

Best for project visualization

Zoho Projects is a MS Project alternative that has a simple, easy-to-use interface that also comes with a mobile application. Zoho Projects has extensive Gantt chart features and capabilities at an affordable price range which creates an all-round project management experience. It has an intuitive Gantt chart that can be operated with simple drag-and-drop actions. It supports all four kinds of dependencies and contains a critical path and baseline to help avoid delays.

Zoho Projects comes with features like task management, time tracking, and resource utilization. All projects can be split into milestones that you want to reach at various time periods. Task management is easy with features like custom fields and statuses, task recurrence, reminders, and a Kanban view. You can manage your time by splitting and allocating your available hours to all your work items.

The resource utilization chart comes with simple seesaws that depict the workload of your resources. While allocating tasks, you can easily see who is over-utilized, under-utilized, or unavailable . Collaboration is possible with any of the project’s stakeholders with interactive feeds and forums, wiki pages, and built-in chat.

Zoho Projects integrates with several Zoho applications like Zoho CRM, Zoho Books, Zoho People, and other applications like Office 360, Google Drive, G Cal, GitHub, BitBucket, and Crashlytics. Zoho has a Marketplace that has several pre-built extensions. Zoho Projects also has support engineers and live chat support to help with onboarding.

Zoho Projects costs from $4/user/month (billed annually) and comes with a 10-day free trial. They have a freemium version for up to 3 users and 2 projects.

10 days free trial

From $4/user/month billed annually. They have a freemium version for up to 3 users and 2 projects

9

TeamGantt

Best for viewing multiple projects on one Gantt chart

TeamGantt is an easy-to-use Microsoft Project alternative that does away with the rarely used features of MS Project. The tool focuses on the 90% of features that are most used, to deliver one of the best alternatives available.

TeamGantt includes features for tracking dependencies, workloads, team availability, and time, as well as built-in collaboration features like comments, tagging, and customizable alerts. Users can create Gantt charts and view projects as a Gantt chart, calendar, Kanban board, or a simple task list.

TeamGantt is a fully functional project planning and management tool, with a minimal learning curve. They also offer a mobile app.

TeamGantt costs from $24.95/month and has a freemium version for up to 3 users.

Freemium version for up to 3 users

From $24.95/month

10

Workzone

Best for project template capabilities

Microsoft Project’s advanced features are meant for formally trained project management professionals, while Workzone provides robust features designed to be used successfully by the entire team, even those with no background in project management.

Unlike MS Project, Workzone includes five-star customer service. In fact, Workzone has a battle-tested approach that includes comprehensive onboarding and unlimited support. For anyone who struggles to make MS Projects useful to their teams, I’d recommend Workzone if for nothing else than the level of training and ongoing coaching that they offer.

Workzone’s interactive Gantt Charts, 10,000 ft project portfolio view, and project calendar allow teams to always know what’s going on and avoid bottlenecks. In the Gantt charts, Workzone links dependent tasks and uses a specific task’s end date to calculate the following task’s start date for projects with tasks that follow a set sequence. Plus, it automatically notifies the next party downstream when the dependent task is completed. In addition to those features, it offers secure document management and file-sharing, file versioning, customizable reporting, resource and task management, user permissions, and time tracking to keep teams productive. The software is cloud-based and offers automated emailed reports with up to date project status information.

Already an MS Project user? Import your Microsoft Project files directly into Workzone. I’m not sure if you can export .mpp files, but I do know that the tool offers file sharing at various permission levels as well as workload reports, so it’s easy enough to share out your resource plans.

Workzone has integrations with over a dozen standard workplace tools for comms, accounting, CRM, etc. Notably, it also integrates with MS Teams, so that could be useful for anyone who can’t leave the MS ecosystem fully. You can also extend Workzone’s functionality through their extensive API and Zapier.

Workzone pricing starts at $40/user/month for up to 5 users. Price per user lessens with the number of users. For instance, for 15 users the price per person starts at $24/user/month.

Free demo

From $24/user/month

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The Best Microsoft Project Alternatives Comparison Chart

It’s easy to be overwhelmed by the baffling array of Microsoft Project alternatives out there.

Below, we’ve put together a reader-friendly table neatly summarizing basic info about the tools described in this article. We’ve investigated the pricing and availability of free trials and demo versions for you to make a side-by-side comparison that much simpler.

Tool Free Option Price
1
monday.com

Best for integrating with other tools

14 days free trial

From $6/user/month Check out monday.com
2
Smartsheet

Best built-in critical path feature

30 days free trial

From $7/user/month Check out Smartsheet
3
Wrike

Best Microsoft Project alternative for team collaboration

Freemium version

14 days free trial

From $9.80/user/month Check out Wrike
4
Celoxis

Comprehensive project and portfolio management features

30 days free trial

From $25/user/month Check out Celoxis
5
Forecast.app

Best Microsoft Project alternative for resource management

14 days free trial

From $29/user/month Check out Forecast.app
6
GanttPRO

Best Microsoft Project alternative for creating powerful Gantt charts

14 days free trial

From $7.99/user/month Check out GanttPRO
7
ClickUp

More features, nice visuals, and colorful boards with loads of information.

ClickUp is free with limited storage for an unlimited number of users.

Check out ClickUp
8
Zoho Projects

Best for project visualization

10 days free trial

From $4/user/month billed annually. They have a freemium version for up to 3 users and 2 projects Check out Zoho Projects
9
TeamGantt

Best for viewing multiple projects on one Gantt chart

Freemium version for up to 3 users

From $24.95/month Check out TeamGantt
10
Workzone

Best for project template capabilities

Free demo

From $24/user/month Check out Workzone

Free MS Project Alternatives

They come with limited functionality, but here are a few Microsoft Project free alternatives:

  1. Project Libre – open source project management software
  2. GanttProject – free project management and scheduling app to make Gantt charts on Windows, OSX, and Linux
  3. Ganttology – interactive Gantt chart software with basic free plan (1 chart, 50 tasks), in addition to paid plans
  4. Toggl Plan – simple, sleek project planning software with a free plan (5 people max) in addition to paid plan

Other project scheduling software alternatives worth considering:

There are some new kids on the Gantt chart block! I haven’t had a chance to review these properly, but if none of the above work for you, it’s worth checking some of these out:

  1. Merlin Project

    MS Project alternative for iOS with customization

  2. Tom's Planner

    Collaborative Gantt chart software for teams who use MS Excel

Is Microsoft Project Useful?

For a lot of agencies, yes. In many cases, the default project management tool for creating project plans is still Microsoft Project, and it provides a lot of useful tools.

For starters, Microsoft Project is not just a fuzzy old tool that Microsoft doesn’t really care about—they’re introducing some really smart integrations with Power BI, Internet of Things, bots, and machine learning that are awesome. In fact, your best choice might be to buy MS Project.

Questions To Ask When Choosing Among The Best Microsoft Project Alternatives

So what is the best project scheduling software to use as a Microsoft Project alternative? It really depends on whether or not you subscribe to the requirements we set out above.

If you’re actually looking for something a bit more than that, then one of the cloud-based solutions like Smartsheet would probably work out well. As I often find myself offline, I would miss having a desktop app to churn out my .mpp’s on the road.

So in short, my preference would be for Microsoft Project Pro for Office 365. It does everything I want it to do, in the format I need it. Yes, it’s kind of a cop-out but it works —and it’s actually no more expensive than any of the better, paid alternatives.

That’s how I made my decision. Here are some questions to ask yourself when choosing the right MS project alternative for your case:

How do you use your project plans and schedules?

If they are just Gantt charts that get created at the beginning of a project and are then not updated, it’s very different from the requirement for a tool that needs daily updates, as it might if you are using an agile methodology.

Consider what you actually use project timelines for; do you print them off every day and baseline progress? How do you share that information with the project team and executive? Consider too how you’ll be updating the timeline throughout the project.

Who will use it?

It’s worth considering if it will be just the project manager updating the project plan, or if the team will need to do it too. If the project timeline needs to be actively updated by the project team, it’s worth considering tools which are easy to use and require minimal onboarding.

What other tools are you using?

Microsoft Project integrates and plays nicely with its Microsoft buddies, SharePoint and Project Server, which are enterprise-based solutions. The tool also integrates with a lot of other applications and tools too, including Jira, using the Ceptah Plugin and Daptiv PPM.

Are you always online?

Cloud-based project timeline apps can be great, and they can be kept more up to date with ‘live’ information, but consider that they require an active internet connection to work. If you’re ever working offline, you’ll be hooped and want a desktop application instead.

What’s the cost?

The cost of Microsoft Project tends to be one of the primary reasons that people look for an alternative. Microsoft Project isn’t cheap, but if you do a quick search on Amazon, you can find Microsoft Project 2019 for less than $600?

Consider Projects vs Users

Most of the Microsoft Project alternatives are priced on a cost-per-user basis. So in working out which solution is the most affordable, consider what makes the most sense for you; is it a tool that many people in the organization will need to use, or will it be used principally by the project manager?

Consider The Lifetime Cost Of Ownership

While web-based apps might seem affordable in the short run, typically costing around $15/user/month, the cost of ownership over 3 years is actually the same as buying a copy of Microsoft Project. So before deciding on subscribing to a service, consider purchasing a desktop-based non-cloud solution like:

Most of the cloud-based Microsoft project alternatives offer at least some paltry freemium offering which might be enough for you:

Summary

While Microsoft Project might seem like an easy tool to replace, when you can subscribe to Project Online Professional for $30/user/month, it’s worth weighing up all the options before subscribing to a cloud-based option.

But if you’re not using it every day, and just need a simple Gantt project planner, there are lots of great, cheap, and even free options for you.

Just realized that you need a different type of tool? Check out these other reviews:

What Do You Think?

What project management tools do you think we’re missing? Any other great alternatives to Microsoft Project for project scheduling, making Gantt charts, and project plans? We’d love to hear if you’ve got any suggestions, tips, or thoughts on using this kind of project scheduling software – why not share them using the comments below?

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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47 Comments

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    Love Project in a Box. Excellent alternative to MS Project.

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    Useful content, will definitely test your recommendation

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    Hey Ben, Thanks for compiling the list, I am amazed few of the products I've tried before are not included in the list like Trello, Basecamp, Notion and TeamGantt. I've been searching a good project manager for a while, thanks for listing these, I am going to try SmartSheet because it seems like Google Sheets on Steriods. Thanks again

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    You shuld add Proggio.com to your list, it's a new free tool very easy to use for professional PMOs

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    Great compilation. Please also checkout Avaza (www.avaza.com). We offer integrated Project Management, Time Tracking, Expense Tracking, Scheduling, Time Billing, Fixed Fee Billing, 30+ reports and more. We also offer great 24/7 customer support, a robust API, and free pieces of training anytime you'd like! All that for a price that most can't beat!

    Reply

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    Here is another free and simple project management tool with built in Gantt and Canvas https://ruumapp.com/

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    Hi, Ben It is a great article and a rich collection of MS project alternatives. Like you said you would like to hear about others too. I would like to represent TIEMCHART Tiemchart have been helping some of the largest organisation where were initially on MS Project. We have delivered a system that is also taking into account for Human, Material and Assets to account for project progress. Please visit our website https://tiemchart.com/ms-project-alternative.html to understand bit more about how we are helping the industry. We would love to hear back from you and also will be thankful if you can kindly include our name in your list. Thanks & Regards,

    Reply

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    Looking for a recommendation for a novice - what's a good, free tool to learn project management software on? Thanks!

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      Hey Liz, if you're looking for project management software, including Gantt charts, I'd try Wrike

      Reply

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    What about taskworld - how does this stack up in comparison to say SmartSheet?

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    I would highly recommend to take a look at Hansoft ( https://www.hansoft.com ) to which you can easily import MS Project XML. It is completely free for up to 9 users (it is intended to be used collaboratively) and then costs 28$/user/month. It is stable, super fast and very flexible.

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    Gantter is no longer supported so is in effect a dead programme - and a very buggy one at that.

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      Thanks for the heads up on that one - last time I tried it I didn't encounter any bugs, but good to know! Did you find any good free alternatives?

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    If you are interested in Gantt chart tool then GanttPRO is the best choice. As its just intuitive, fast and smart to use, then other alternatives.

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      Agree, GanttPRO works really fast and the pricing model is clear and fair. Just compare teamgantt to ganttpro: https://www.teamgantt.com/pricing/ - $9.95 /user per month and minimum of 5 users, that means that if I want a plan for me I need to for 5 and the cost is 49,75. https://ganttpro.com/pricing/ - $19 / month for 1 user and $49 / month for 5 members The choice is obvious :)

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    Another good "alternative" can be MS Project by itself, this program is available in cloud at https://www.apponfly.com/en/microsoft-project-standard-2016?KAI Full version of Project but online, not bad.

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    HI Ben, Interesting review but not quite sure how you missed Planner from PROJECT in a box. https://www.projectinabox.org.uk/planner/ now quite a mature product and completely free for ever for all organisations to download https://www.projectinabox.org.uk/registration/ . We found in our commercial products that 80+percent of the plans people created in MS Project used a very basic set of functions, tasks, dependencies, groupings, resources etc so we provided these in a simple to use tool five years ago and now there are well over 100,000 users. We find many people ditching MS Project to use this instead at an organisation wide level as well as on a new user at a time basis. Over the years we have added a lot to Planner so it now includes project accounting and costing model and uniquely is also a risk and issue/RAID tool so users can collect all their key project controls data in one place. Of course we also provide reports and all data and charts etc can be exported and dropped to clip board. We even provide two way exchange with MS Project and Excel. We know of other customers who transfer to Primavera through this interface. Planner is used by many of our biggest global customers on some huge projects and also by the complete novice to create there first ever plans. A full set of training videos and free technical support is also provided. Although it is free forever it doesn't mean it is some simple trial tool, we continue to add interesting new features to it based on the dialog with our many customers. Hope your readers find this a helpful update. Regards Malcolm West MD PROJECT in a box

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    For those who are handling with sensitive data, I would also recommend stackfield.com

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    Thanks Ben for this lowdown. It's an interesting to get a PM's perspective on Project Management software. This is a good guide for PC users although for Mac users the options are a bit more limited. However, there's also some excellent project management software for those on Mac. This is a really useful article for anyone that needs something suitable for Macs - hope it helps! https://machow2.com/best-alternatives-microsoft-project-mac/

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    Fantastic review, thank you! I was just a bit surprised about the Merlin evaluation though. I use a Mac and found it to be the best Microsoft Project alternative I have tried. It looks very much like Project, and is sufficiently advanced. That is: you can create tasks and subtasks with dependencies and constraints, add work and duration separately, assign resources with an option to decrease duration or increase work, see how much work each resource has assigned, and add your own fields to each task, for which you can define the field type (e.g. checkbox, date, etc.) This last feature is why I dropped Omniplan - the devil's in the detail! I needed to add, and filter by, a number of checkboxes and custom dates next to each task (like "urgent" flag, "important" flag, date task was requested etc.). The only downside I found was being unable to save straight to mpp - you can save to xml and whoever has the latest Project version can open it, but older versions don't. And a quick note about Omniplan: a great feature for those who frequently change task dates and assignments is that you can define whether to adjust duration or work in a clear option button, rather than indirectly by adjusting dates and work/duration values. Hope you find this helpful!

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      Hi Alice, Thanks for your comments. It seems like my review was out of date - I discovered a few improvements since I last checked it out so thank you!

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    ProjExec (https://www.triloggroup.com) is the IBM-based alternative to MS Project with high fidelity compatibility with all versions of MS Project. It ships as an add-on IBM's Enterprise Social Platform IBM Connections both on premises and on the IBM Cloud. If your company is using IBM Connections for social collaboration, then ProjExec is the way to go. Usually the cost of upgrading existing MS Project licenses pays for an enterprise-wide license of ProjExec.

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    Here's the challenge that I keep running into: as a company who from time-to-time runs defense/government projects, there are big questions with regard to security of web-/cloud-based programs. In the research that I have done, specifically related to ITAR/EAR regulations, it is not recommended to use cloud-based programs at all. This really limits my options to a program that we can host on our internal server. Anyone else run into this same issue, or am I just making it up?

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      I've not encountered this challenge - why can't you just install something like MS Project on your local machine?

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        That would be an option, and one that I have considered. However, the cost of setting up an internal server and the licenses for it, not to mention missing out on the incremental product updates, tends to make locally-hosted services less desirable. I'm still working on determining whether or not project planning data falls under ITAR/EAR regulations, but so far it is clear that we could not use document storage features of a cloud-based software.

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      I am not sure if that really works but a possible solution would be to use a PM tool from a provider that runs on an AWS GovCloud (US) (https://docs.aws.amazon.com/govcloud-us/latest/UserGuide/whatis.html). The service seems to be in compliance with ITAR: https://docs.aws.amazon.com/govcloud-us/latest/UserGuide/govcloud-itar.html That would mean that instead of hosting the program on your internal server and handle version updates, the software producer would do it for you on a dedicated AWS GovCloud (US) machine and you would have the exact same benefits of a cloud/web-based PM tool. We haven't tried that yet with RationalPlan but it could be a viable solution... Interesting point of view, thanks!

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    Hi Ben, I'm guessing there is a typo in Smartsheet as it's saying it could export as XML only, yet in your summary for Smartsheet it says it passes the export as .mpp. Thanks for the article, really helpful.

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      Good spot! It doesn't export to mpp - https://help.smartsheet.com/customer/portal/articles/770623-exporting-sheets-reports-from-smartsheet#project

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    I just used Gantter.com and man did love the intuitive old time feel . It worked beautifully for a basic 12 item 56 point steel construction schedule. Thanks for the Recommendation. I like bells and whistles as much as the next person but simplicity is also a wonderful thing sometimes. It was straight forward and quite like using MS project 2003. I also took a look at the Rational plan that is suggested above and as far as I can tell that too looks very good for a good price. i would likely purchase that if I did these schedules more often.

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    Hi Ben, Great list! Thanks! We're a small company and we've found that our main criteria is we need "fixed work" resource allocation (versus "fixed duration"). https://www.project.net/blog/work-duration-calculation-types Other than Project 365 and OmniPlan, it seems all the other solutions use the fixed duration model. We're trying to get away from Project because we don't want to continue having to use an outside solution like Basecamp for file sharing and discussions, and we don't have Macs (OmniPlan also requires an outside platform for file sharing). We signed up for Wrike because we loved the feature set, only to find they are fixed duration only. Do you (or anyone else reading this thread) have any recommendations for a cloud-based DPM platform that uses/allows a fixed work model and also integrates discussions, file sharing, etc. so we don't have to run on two separate platforms like we are now? Thanks, Dan

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      I'm just jumping on this one because Dan summed up my problem, except I'm searching for an alternative to ConceptDraw Project, which has the same obstacle. If you please, do keep me posted on what you find.

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      Dan, RationalPlan will allow you to plan using Fixed-Duration, Fixed-Work and Fixed-Units just like MS Project does and also using Dependency-Driven for rare and special cases... You can also use RationalPlan within the cloud and will have concurrent access from multiple users, with file sharing but no integrated discussions (but very likely to be added). Give it a try and maybe it will solve your problem.

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        Thanks for the tip, Tiberiu. I'll definitely check into it. Dan

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      Hansoft also supports fixed work OR fixed duration: https://support.hansoft.com/hc/en-us/articles/205185731-Fixed-duration-and-fixed-work

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    Thank you, Ben, for your review. I just start experimenting after using MS Project for a long time. How do you think is Arike good for small projects? I can also share with you my personal discovery - GanttPRO - user-friendly online project planning soft which is free and will stay free forever for everyone who sign up now (well, developers promise it :) ). For me I've found 5 features: - extremely untuitive interface - after using MS Project GanttPRO is like a child toy) - 360 view of my projects with a critical path and zooming - export to pdf, jpg, xlsx, ical - possibility to share my project plans with colleagues and clients giving the right to edit or the right to view project - perfect visibility - graphic interface is hotsy totsy))

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      I tried installing GanntPRO, but everything leads me back to paying for an upgrade, in order to do anything useful (i.e., even save my project) :(

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        If you're looking for a free solution, have you tried https://gantter.com/ ? TeamGantt - https://www.teamgantt.com is also free for one project!

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          Ganttr is very very unstable. We've used it so for about 10 projects. It keeps blowing up our tasks & resource assignments. I'd not recommend Ganttr to anybody anymore.

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    Ben, you should also take a look at RationalPlan as an alternative to Microsoft Project https://www.rationalplan.com/ You will see that the transition from MS Project To RationalPlan is flawless.

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    Good article, thanks for the info!

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    Ben, Really liked the article and the brief listing format for the comparisons, proved very useful and timely, just had the experience you open with…. MS Project …….. How much!……. is there nothing else out there etc? As a result, found your article. Coming from an equipment manufacturing environment, dealing with large scale consultants & Construction companies, the ability to develop, share and reiterate schedules in a consistent format, that they can readily import and export in and out of the clients larger project databases is important. (in some cases it's a contractual, project communications requirement). Hence the ability to import & export in .mpp is critical, it's a shame that the developers for some of the online packages don't provide this as a defacto standard feature. If there was consistent import/export format across multiple platforms, I think more of these smaller packages would be used more readily, especially by smaller contractors/equipment suppliers supplying into larger projects, where MS Project is simply not cost effective solution. Having said that, from this same perspective, Primavera Project scheduling software is also prevalent on these larger projects and having a similar capability would be useful. I know Excel data can be imported and passed around, but it can be a bit of nightmare, trying to maintain the spreadsheet structure, maintaining the correct data types in fields etc. I'd be interested to hear back from readers, if there are any workable, or proven standard file formats for transferring data between these smaller scheduling software packages, into the larger Project schedule software systems. Thanks again for a clear and informative article. Alan

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    There are couple of apps you missed, for example bi-platformed ConceptDraw Project [which works with MS Project files] and Bugzilla - which is simple, but free https://www.conceptdraw.com/products/project-management-software/ https://www.bugzilla.org/ Cheers!

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      Dear Adam, you can not consider Bugzilla as an alternative to MS Project...

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      Thank you guys for the list and the comments supplementing it. Pretty much satisfied with CD PROJECT as it resembles MS PROJECTS so much. Due to the fact I used to work on Win platform and now that I switched to macOS - ConceptDraw software is a great alternative. Zillion of dashboard reports help me visualize my projects. https://www.conceptdraw.com/products/project-management-software/manage-plans-reports-and-changes

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    Hi Ben, thanks for taking the time to review WorkZone. Just to clarify that in addition to our interactive Gantt Chart, WorkZone does indeed allow for importing/exporting of .mpp files and has reporting features to show a project overview. For more information on how WorkZone can help you better track your projects, please visit us at https://www.workzone.com.

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      Thanks for this review. We just signed up for Workzone after reviewing solutions with more and less features - so far it's just right in terms of functionality for us. Rob Foster Profarma Specialty Group Brazil

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    Hi Ben ! you got right list of Microsoft alternatives and summarized in detail. As you said you will love to hear about any other alternative :) I want to share proofhub. Its a feature rich tool and we are using it since 2012, we are quite happy with their service so i thought sharing can help your post to keep it refreshing ProofHub costs from $49/ Unlimited USERS /month Summary of ProofHub: Create a Gantt chart: Pass Create a project overview chart: Pass Import and export mpp files: Fail Export PDF’s or shareable project plans: Pass Overall score: 4/5 I will share more if i found more competitive alternative! Also please let me know where I am wrong.

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