10 Best Project Management Tools For Remote Teams In 2023

Used by over 100,000 teams, Monday.com offers a host of tools for planning, tracking, and delivering remote work for different projects. Out-of-office teams will most likely have a collection of apps they need on a daily basis and Monday.com delivers with hundreds on third-party integrations to choose from. They connect with the apps you would expect, like Slack and Microsoft, as well as more niche software like Eventbrite.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

Smartsheet unifies the most important work functions—collaboration, workflows, and content management—in a single, flexible platform. They have plenty of department-specific recommendations but the sales solution stands out in particular thanks to its ability to manage complex customer engagement processes. Deal management and pipeline transparency are just a few of the sales-specific tools remote sales teams will appreciate.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

Hub Planner is a remote project management tool with robust resource management and team management tools. The tool provides transparency and visibility into which team members are working on what, and allows users to see availability by team member and skill set.

The tool allows users to optimize resource time, handle time off and vacation requests, forecast your demand, and track actuals in timesheets and much more. Visualize team utilization and plan your project schedules effectively. The intuitively designed scheduler gives management and team members a birds eye view of what they are working on in remote environments.

Other useful features include custom fields, timesheets, budget management, and more. Hub Planner can integrate with a variety of other apps through Zapier, and the tool offers an API for further integrations.

Pricing starts at $7 per month.

Height is a cloud-based project management tool that helps organizations boost productivity, streamline communication, and enable efficient collaboration among remote team members.

One of the critical features of Height is its centralized task management system, which makes it easier for team members to stay on top of their assigned tasks, the project's status, and essential deadlines. This system also allows team leaders to prioritize specific tasks and monitor the work progress of their team members. With its inbuilt messaging system and real-time collaboration tools, team members can easily communicate and collaborate regardless of their geographical locations. This helps minimize communication barriers, encourage transparency, and ensure everyone works towards the same goals.

Height boasts of various automation tools that help reduce team members' workloads and streamline project workflows. This includes task automation, recurring tasks, and the ability to create project task templates that can be reused for future projects. The software comes with extensive reporting and analytics tools that provide valuable insights into project performance, identifying potential bottlenecks and highlighting areas that require improvement. This helps team leaders make informed decisions, optimize project workflows, and ensure projects are completed on time and within budget.

The platform is highly customizable and quickly tailored to suit unique needs and preferences. Its flexible user interface allows users to modify settings, workflows, and visualizations to match their team's specific requirements. It also seamlessly integrates various project management components such as task lists, calendar views, and dashboards to provide a comprehensive overview of the work. With the tool's dashboard functionality, team leaders can easily see the project's progress and identify any issues that need to be addressed. It provides automated reports and analytics that allow team members to measure their progress against their goals, making it easier to identify areas of improvement.

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

Miro has a shared visual workspace for remote project management teams, with interactive displays, video conferencing, and work on mobile devices (Android and iOS). You can choose from a library of readymade project templates to decide how your team should visualize each project. To get started, you can check out Miro’s free Hybrid Team Collaboration Guide.

At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

Forecast is a project management software for remote teams that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of remote- and hybrid agencies, consulting companies, SMBs, and enterprises.

PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow remote team members to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of work: fixed price, time and material, or retainer.

Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast cost from $29/user/month with a minimum of 10 users and offers a 14-day free trial.

Paymo helps users manage tasks, create schedules, track time, and bill clients with a solution that's tailored to the needs of small and medium businesses. Used by over 50,000 recorded freelancers, Paymo has a simple but thorough time management system, easy invoicing, client-ready report templates, and convenient file storage. For simple task management and time tracking, Paymo offers a free freelancer edition of their tool.

Paymo costs from $9.95/user/month and offers a 15-day free trial.

MeisterTask tackles everything from individual task management to holistic project planning with a simple-to-use interface. Remote teams may be scattered across a variety of device types but that's not a problem for MeisterTask, which works with iOS, Android, Mac, and Windows. Their smart device apps are no joke, either, with a 4.7-star rating on the Google Play Store at the time of writing this. They were also named Editor's Choice on the iOS App Store.

MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.

ProjectManager lets users choose their own project view, be it agile, waterfall, or a hybrid methodology—whatever suits their needs. Flexible project views offer kanban boards, Gantt charts, task lists, and other common workflow arrangements. Remote teams will also appreciate their dedication to interdepartmental collaboration through an intuitive commenting system, robust roadmaps, and unlimited file-sharing.

ProjectManager costs from $15/user/month and offers a 30-day free trial.

Hubstaff Tasks is a project management tool for remote teams with multiple task tracking and collaboration features. Its interface is based on the Kanban methodology; it lets you organize tasks in different project stages, which are represented by columns. Each task can be categorized using color-coded labels. One of its notable features is custom workflows. These let you automate assigning tasks to team members at different project stages and moving them forward with one click.

You can create checklists within each task and track them from the project view using progress bars. Files can also be attached to task cards, but the free plan only allows up to 100 MB of storage per user. Switching to the sprints view displays all your assigned tasks, organized by sprint. You can move tasks to current or future sprints or to the backlog with a drag-and-drop mechanism similar to Kanban.

Hubstaff Tasks integrates with Active Collab, Asana, Breeze, ClickUp, GitHub, GitLab, Insightly, JIRA, LiquidPlanner, Mavenlink, Paymo, PivotalTracker, Podio, Redbooth, Redmine, Teamwork Projects, Trello, Unfuddle, Wrike, Zoho Projects, Slack, Zendesk, Salesforce, QuickBooks, and other apps. You can boost your integration options with a paid plan through Zapier, unlocking hundreds of other possible connections.

Hubstaff Tasks is free for up to 5 users and 10 projects. The premium plan starts at $7/user/month.