Below you’ll find an overview of each of the 10 best project management tools for remote teams, with screenshots, feature overviews, and pricing.
Remote work is both a current trend and the way of the future. There are benefits that come along with it, too. Teleworkers are, on average, 35-40% more productive than their in-office counterparts! It’s a great way to attract quality candidates to your company, as you can hire from anywhere. A report by Buffer indicated that a whopping 99% of survey participants preferred some level of remote work in their career.
That being said, remote teams only work if you have the best apps backing you up. Communication tools and Gantt charts, roadmaps and time management, Kanban boards, and file management—you’ll need it all! Here are 10 project management tools for remote teams that I have personally vetted and think you will love.
Criteria For Project Management Tools For Remote Teams Comparison
Here’s a summary of my evaluation criteria for PM software for distributed teams:
- User Interface (UI): Remote team members may have a series of apps to switch through every day, so is the software UI intuitive and engaging to prevent burnout? Bonus: Does the project management software for remote work feature any gamification or accountability boosters?
- Usability: Can remote workers figure out the tool with no in-person training required? Do virtual teams have access to online tutorials, whitepapers, live chat check-ins, real-time webinars, project templates, and community forums?
- Integrations: Remote employees rarely use only one piece of software for their day-to-day; so, does the PM tool integrate with other common types of software (timesheets, collaboration tools, file sharing, messaging, task management, video conferencing, CRM, invoicing)? Does the project management solution easily and securely connect with popular workspace software like Slack, Google Drive and Google Docs, Dropbox, Jira, Skype, Zoom, Microsoft Suite, Proofhub)?
- Value for $: Most remote projects require workflow tools that do a bit of everything. Does the functionality of the tool seem fair for the list of services they are providing? Is the pricing scheme accommodating to large and small teams alike? Does the cost include mobile app access for Android or iOS?
Project Management Tools For Remote Teams Key Features
- Team communication options – You’ll want the basics (like @-tagging and a commenting system) but look for those that go above and beyond with team collaboration features.
- File management and sharing – Every project team is going to have a series of documents or items that must be easily accessible to all team members at any time. Good file management is crucial.
- Time tracking – This is a must for remote working. Depending on your needs, you can get time tracking tools with inactivity sensors and other software solutions to prevent time theft.
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Used by over 100,000 teams, Monday.com offers a host of tools for planning, tracking, and delivering remote work for different projects. Out-of-office teams will most likely have a collection of apps they need on a daily basis and Monday.com delivers with hundreds on third-party integrations to choose from. They connect with the apps you would expect, like Slack and Microsoft, as well as more niche software like Eventbrite.
monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.
- Very easy to invite others, share timelines, and assign tasks
- Simple organization by dragging and dropping tasks
- Excellent collaborative features
- No bottleneck identification or assistance
- Automations are not fully customizable
- Best features locked to Standard or Pro versions
Hub Planner is a remote project management tool with robust resource management and team management tools. The tool provides transparency and visibility into which team members are working on what, and allows users to see availability by team member and skill set.
The tool allows users to optimize resource time, handle time off and vacation requests, forecast your demand, and track actuals in timesheets and much more. Visualize team utilization and plan your project schedules effectively. The intuitively designed scheduler gives management and team members a birds eye view of what they are working on in remote environments.
Other useful features include custom fields, timesheets, budget management, and more. Hub Planner can integrate with a variety of other apps through Zapier, and the tool offers an API for further integrations.
Pricing starts at $7 per month.
- Excellent capacity planning and forecasting
- Beautiful user experience and user interface
- Powerful built-in and custom reporting features
- Some features only available through the premium plan
- Needs more inline integrations
Smartsheet unifies the most important work functions—collaboration, workflows, and content management—in a single, flexible platform. They have plenty of department-specific recommendations but the sales solution stands out in particular thanks to its ability to manage complex customer engagement processes. Deal management and pipeline transparency are just a few of the sales-specific tools remote sales teams will appreciate.
Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.
- Customizable sheets and dashboards for different departments
- Reminders and update requests are great collaborative tools
- Quick Gantt charts with easy entry of tasks
- Power users may hit row and cell link limitations
- Changes do not autosave instantly when editing
- Might be over-engineered for simple projects
Wrike is a project management tool best for teams of five to an unlimited number of users in distributed locations. Wrike’s project management tools give teams across time zones a digital information hub with real-time collaboration and remote communication.
Wrike’s project management tools are easy to learn and include task lists, subtasks, schedules, and shared workflows that help with daily workloads. Wrike offers simple navigation with distinct spaces, folders, and tasks, as well as between dashboards, calendars, reports, and the notification and messages stream.
Wrike has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community. The tool also offers templates to assist with standard organizational processes.
Wrike offers 400+ pre-built native integrations that make remote project management possible. Wrike’s integrations include the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.
- Ease of use and setup
- Holistic, comprehensive task modeling
- Variety of project views meet different user needs
- Best features limited to Business plan
- The commenting system needs to be more prominent
Kintone is a customizable project planning platform used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.
Apps can be built either from scratch, using templates, or from existing spreadsheets for data management, business processes, and workflow purposes. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.
Kintone lets you build agile project management apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more. Your agile project management solution can look and work however you want it to.
What makes Kintone particularly great for agile project management is that it empowers project managers to track all facets of their project, from individual tasks and project data to workflows and communication—and then use their findings to rapidly improve their processes as they go. Because the end-users are also the app designers, feedback loops are instant, continuous, and actionable.
There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.
Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.
Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.
Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.
Miro has a shared visual workspace for remote project management teams, with interactive displays, video conferencing, and work on mobile devices (Android and iOS). You can choose from a library of readymade project templates to decide how your team should visualize each project. To get started, you can check out Miro’s free Hybrid Team Collaboration Guide.
At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).
Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.
Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).
- Free forever plan available
- Intuitive and easy setup
- Built-in communication features for streamlined collaboration
- Visitor/guest accounts locked to paid plans only
- Zooming can be jumpy on larger projects
- Free version does not allow high-quality export to pdf
Kissflow Project is a great remote project management tool designed to focus on collaboration, transparency, coordination, and productivity. It offers a collection of essential features and is a good fit for teams who want a simple tool to help them collaborate on and manage tasks.
The main functions of this tool are in task management and file sharing/collaboration. It offers multiple views for projects, including Kanban boards, list views, and swimlanes. You can share project plans, documents, and other files, as well as discuss projects directly within the software, a boon for remote workers. Beyond these main parts of the tool, there are also some simple reporting and timesheets features to help with tracking.
Overall this is a strong fit for small to medium remote teams who want something to collaborate on that’s easy to learn—you’ll find more advanced reporting, finance, and resource management features in other tools. Kissflow Projects is really great for simply managing the flow of work, files, discussions, and time needed to get projects out the door!
Kissflow integrations include native Microsoft and G suite integrations, and the platform offers a REST API and webhooks.
- Multiple views like Kanban, lists, and swimlanes
- On hold, in progress, and done states available for tracking progress
- Powerful reporting features
- No Gantt chart
- No ability to set up recurring tasks
- Not intended for complex projects
Teamwork is a jack-of-all-trades project management tool that remote teams will love for its task management, time tracking, resource management, and robust reporting capabilities. Small businesses or budget-strapped teams will appreciate their free forever plan for up to 5 users, 2 projects, and 100MB of storage space. Stuff like change history and burndown reporting are limited to the higher plans but many inventive teams can do without.
Teamwork costs from $10/user/month and offers a free version for up to 5 users.
- Excellent time tracking features
- Easy and comprehensive report building
- Easily track comments and feedback from clients
- Billing and invoicing limited to paid plans
- Doesn't sync with QuickBooks
- Can be difficult to move/adjust milestones
ProjectManager lets users choose their own project view, be it agile, waterfall, or a hybrid methodology—whatever suits their needs. Flexible project views offer kanban boards, Gantt charts, task lists, and other common workflow arrangements. Remote teams will also appreciate their dedication to interdepartmental collaboration through an intuitive commenting system, robust roadmaps, and unlimited file-sharing.
ProjectManager costs from $15/user/month and offers a 30-day free trial.
- Good for costing and construction work monitoring
- Easy to use project scheduling
- Fits well into an Agile framework
- No way to track and update partially complete tasks
- No way to sort Agile Boards by project, only by task
- Most reports require a manual clean-up
Mavenlink is a modern collaborative work platform that was named one of the Top Professional Services Automation (PSA) Software products of 2020 according to Crozscore. Along with the typical remote project management functionality you would expect, Mavenlink has a top-notch BI platform with over 60 out-of-the-box service-centric reports and dashboards. Remote team leaders will definitely want to check out their time tracking analytics and RAG status reports.
Mavenlink costs from $19/user/month and offers a 10-day free trial as well as a free demo.
- Good for resource planning and project accounting
- Ability to search all client communication within a single space
- Easy to track time, develop timelines, and break projects down into tasks
- Can't automatically repeat budgets or resource allocations
- Some data syncing lag
- Task and Gantt data columns aren't fully customizable
Need expert help selecting the right Project Management Software?
We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Project Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.
It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
14 days free trial
|From $6/user/month||Check out monday.com|
60 days free trial
|From $7/month||Check out Hub Planner|
30 days free trial
|From $7/user/month||Check out Smartsheet|
Free version for up to 5 users.
|From $9.80/user/month||Check out Wrike|
30 days free trial
|From $24/user/month||Check out Kintone|
|From $8/user/month||Check out Miro|
15 days free trial
|From $35/month (Includes 5 users)||Check out Kissflow Project|
Free version for up to 5 users
|From $10/user/month||Check out Teamwork|
30 days free trial
|From $15/user/month||Check out ProjectManager|
10 days free trial as well as a free demo
|From $19/user/month||Check out Mavenlink by Kantata|
Other Project Management Tools For Remote Teams
Here are a few remote project planning tools that didn’t quite make the list but are still worth checking out.
- Basecamp – Best for IT teams
- Scoro – Best for customizable dashboards
- Zoho Projects – Best for CRM
- Asana – Best drag-and-drop task list
- Trello – Best for Kanban-style organization
- Keyedin – Best for PMO analytics
- Workzone – Best for robust file management
- Proworkflow – Best variety of remote collaboration features
- EasyProjects – Best for product lifecycle
- Sciforma – Best for scalability
What Are Your Favorite Project Management Tools For Remote Teams?
Did you learn about new project management tools for your remote teams from this article? If not, what are some tools you know deserve to be on this list?
Also, what PM tools help you work remotely, especially across different time zones?
Let me know in the comments if there are tools that you can’t live without that didn’t make it to the list!
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