40 Best Workflow Management Software for Efficiency in 2025

Screendragon is a workflow management software solution that powers global organizations and brands like The International Olympic Committee, Kellogg’s, BP, and Keurig Dr Pepper.

Screendragon’s workflow management software is great for simplifying, speeding up, and automating critical processes. The tool is highly configurable with features like smart custom forms, advanced permissions, customized reporting, and personalised dashboards.

Workflows integrate with all aspects of Screendragon’s work management solution including projects, task management (Kanban, list view, or Gantt charts), and resourcing and budgeting for a seamless work environment.

A visual ‘no-code’ workflow builder allows users to streamline processes, such as review and approval processes, with drag and drop functionality. Users can preview and mark-up assets in real-time, with all decisions and comments captured centrally for quick review.

Screendragon’s team of workflow experts offer a wealth of knowledge on process change and implementation and are always on-hand to provide customers with best practices for change management, buy-in, training plans, and more.

Screendragon provides deep integrations with leading ERP systems such as SAP and PeopleSoft. It offers thousands of integrations through Zapier with popular apps like Jira, Trello, Slack, Box, Google Drive, Office 365, and Microsoft Dynamics. It also has an open API, enabling custom integrations with any system.

Screendragon starts from $20/user/month and a free demo is available.

Adobe Workfront is a cloud-based platform that helps teams plan, manage, and track their work in one place. It’s built to support complex workflows across departments like marketing, IT, HR, and creative teams.

Why I picked Adobe Workfront: One of the reasons I chose Adobe Workfront is its ability to automate repetitive tasks and standardize execution through customizable project templates. These templates can be tailored to fit your team's specific needs, allowing for consistent processes across projects. Additionally, Workfront's decision-making dashboards automatically assign tasks and populate calendars based on resource availability and project due dates, ensuring that work is allocated efficiently. 

Adobe Workfront also supports various work methodologies, including Agile, Scrum, Kanban, Waterfall, and hybrid approaches. This flexibility allows teams to work in the way that suits them best, promoting better collaboration and productivity.

Adobe Workfront Features & Integrations

Standout features include online proofing tools that reduce rework and simplify version control by allowing stakeholders to comment and approve directly within the same file. Workfront also offers resource allocation and alignment tools to help prioritize work, increase productivity, and reduce added costs. Additionally, its smart analytics connect data to work, providing real-time insights into project performance.

Integrations include Frame.io, Creative Cloud, Box, Dropbox, Google Workspace, Jira, Microsoft Calendars (Office 365/Outlook Live), Microsoft OneDrive, Microsoft Outlook, Microsoft Teams, and Salesforce.

monday.com is a project management software used across diverse industries, rapidly growing teams, and enterprise organizations. monday.com sits at the intersection of project management and workflow management software. It simplifies complex workflow processes by streamlining management to focus on structure and transparency.

This tool has plenty of flexibility built into it, but that flexibility requires thoughtful planning. Consultant Fred Baker advised, "When setting up workflows in Monday, it's important to avoid early design decisions that limit flexibility."

Why I picked monday.com: You can create tasks on a board and then add the steps required to reach task completion. monday.com is highly customizable and easy to use right out of the box. I also find that it’s incredibly easy to import data from other workflow management software, and even spreadsheets!

Its workflow management software also offers various workflow views that can be arranged by list, geographical map, kanban board, or Gantt chart. These workflows can then be visualized in dashboards to create a bird’s-eye view of the progress and data workflow managers need to monitor. I find information especially useful for workflow managers who sit between their teams and the executive suite and need to communicate complex data sets through visual dashboards.

monday.com Standout Features & Integrations

Standout features like customizable dashboards allow you to tailor your project views, providing real-time insights and quick access to essential information, thereby enhancing decision-making and efficiency. Another important feature that unlocks with the Enterprise plan is the workflow builder. This tool will let you map workflows in a drag-and-drop environment that dictate the behavior of the software as information changes.

Integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, and GitHub.

Smartsheet is a work management platform modeled after spreadsheets that enables users to organize tasks, schedules, processes, and more. It is an excellent workflow management software solution for managers currently using Google Sheets or Microsoft Excel for workflows and looking for an upgraded experience.

Why I picked Smartsheet: One of my favorite aspects of Smartsheet is that it automates calculations, even across multiple sheets. That automation enables workflow managers to gather data across multiple workflows and spaces without needing to write complex formulas.

Reporting is a strong feature of this workflow tool, with editable summary reports that can be easily exported to Excel or Sheets. The Critical Path feature highlights all the tasks that directly impact a project completion date so workflow managers can easily keep an eye on important milestones.

Smartsheet Standout Features & Integrations

Features include custom spreadsheet import, workflow automation, data visualization, custom branding, and workflow automation with built-in formula calculations.

Integrations through a REST API and webhooks include Microsoft Office and Teams apps, Google Drive, Jira, Salesforce, ServiceNow, Slack, Box, and Tableau.

Learn more about this workflow management software in my in-depth review of Smartsheet

Qntrl is a low-code workflow orchestration software that brings visibility, control, and automation to processes by cutting down on manual work. The platform lets users control all incoming requests for a team through a centralized interface.

Why I picked Qntrl: Qntrl comes with integrated tools to help workflow process managers design, deploy, and iterate workflows for almost any process. Workflow managers can leverage process automation mapping experience assists in creating custom forms to quickly fetch essential data. Users can escalate issues, assign tasks, approve/reject stages, and handle huge data transfers from spreadsheets present in different verticals.

Qntrl Standout Features & Integrations

Standout features like advanced automation enable you to automate complex workflow actions with dynamic assignments and business rules, reducing manual intervention. Another standout is advanced transitions which use real-time data to automate task assignment and can take user workload into consideration.

Integrations include Zoho CRM, Salesforce, Typeform, Pipedrive, HubSpot, Slack, and Freshsales.

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts.

Why I picked Miro: At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site). Miro's flexibility allows for the integration of various types of content—numerical data, images, brand elements, and videos—into diagrams, catering to diverse project needs. The platform features quick diagram tools for efficient editing and assembly, alongside a broad selection of pre-built templates specific to different industries and business functions, to speed up the creation process.

With its cloud-based framework, Miro also ensures accessibility across different locations, allowing teams to work together seamlessly on workflow diagrams while complying with GDPR and CCPA. This focus on collaboration, clarity, and accessibility makes Miro a practical tool for teams aiming to streamline their workflow diagramming efforts.

Miro Standout Features & Integrations

Standout features includes the infinite canvas which provides unlimited space for brainstorming and project mapping, accommodating complex workflows without constraints. Additionally, Miro's extensive template library offers ready-to-use templates for various activities, expediting your workflow processes.

Integrations include Zoom, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex.

Quickbase offers a platform designed for dynamic work management, providing a robust solution for businesses to manage complex projects and processes. It distinguishes itself as a leading choice for dynamic work management by offering a no-code application platform that empowers teams to create, connect, and control their workflows with ease and efficiency.

Why I picked Quickbase: I chose Quickbase for workflow management because it offers a highly customizable platform that caters to a variety of project types and industries, including construction, manufacturing, property management, education, government, and legal. You can use their software to set up workflows for numerous business needs, including project management, process improvements, field services, supply chain monitoring, training, and customer relations.

What sets Quickbase apart is its emphasis on enabling users to create, connect, and customize applications without the need to replace existing systems. This flexibility is particularly valuable for dynamic work environments where adaptability is key.

Quickbase Standout Features & Integrations

Standout features like a no-code application development platform allow you to build custom workflow solutions tailored to your business needs without requiring programming skills. Another notable feature is real-time data integration, enabling seamless connectivity with existing systems to ensure data consistency and accuracy across workflows.

Integrations include Salesforce, Slack, Google Calendar, Gmail, Outlook, and Dropbox.

Wrike is an intuitive workflow management software suitable for teams of five or more, and offers an unlimited number of users. When I asked consultant Harvey Eckstein about this tool, he said, "Wrike’s blueprints are ideal for workflow management because they automate repeat tasks."

Why I picked Wrike: On top of what I learned from my conversation with Harvey, the software’s interface enables you to visualize priorities as Kanban boards, interactive Gantt charts, and traditional workload views. Wrike also features automation such as custom request forms that auto-assign tasks, push notifications, and deadline tracking.

Managers can access insightful data through KPI reports, resource management and allocation, and more. The workflow management software also offers a variety of different solutions depending on the type of team or organization, including marketing teams and professional service teams.

Wrike Standout Features & Integrations

Standout features include personalized app experience via AI Work Intelligence, user and team workload management functionality, account-wide work schedules, shareable dashboards, interactive workflow views, and more.

Integrations include Quickbooks, Skyvia, Miro, Google Sheets, Power BI, Salesforce, Tableau, and Microsoft Teams.

Kissflow is a low-code workflow management software solution that combines projects, cases, and collaboration within its core functionality. This solution is ideal for teams or projects whose makeup, processes, or framework require flexibility.

Why I picked Kissflow: The platform is highly intuitive, requiring little to no effort to utilize. Users can either build on top of existing app categories like HR, Finance, or Procurement, or build one from scratch. The visual interface lets users drag and drop elements to create any number of apps with low-code or no coding required.

The customizable workflows and dynamic routing let users adapt when requirements change or as teams scale. Users can prioritize work and easily delegate work to team members. Users get instant notifications when an item is complete or requires action.

Kissflow Standout Features & Integrations

Features include a template marketplace that covers HR, finance, and IT so you can pick a starting point and customize the flow. It provides automated routing and escalations so you don’t have to manage manual hand-offs, as well as analytics dashboards so you can monitor workflow performance and where delays are happening.

Integrations include ActiveCampaign, Mailchimp, Adobe Sign, Docusign, Asana, Basecamp, and monday.com.

Quixy is a user-friendly no-code business application platform that empowers users with no coding skills to automate workflows and processes. Users can assess, design, model, implement, monitor, and modify any processes using simple and efficient drag-and-drop design.

Why I picked Quixy: the workflow management platform provides dozens of pre-built workflow applications for a variety of use cases, such as CRM, project management, HRMS, travel and expense management, helpdesk and incident management, and much more. The software also offers automation options, and users can build custom workflows and processes to fit the needs of their team or department. The tool also includes capabilities for tracking project and task milestones.

The platform is listed as a Leader – Asia Pacific for No-Code Application Development on G2 and is ISO 27001 and SOC 2 Type 2 certified.

Quixy Standout Features & Integrations

Standout features include form builder tools so you can capture data tailored to your process and link it to your workflow. You also get dashboards and reporting features so you and your team can monitor workflow performance, and enterprise-grade security controls including role-based permissions, audit logs and cloud hosting.

Integrations are available via Zapier or can be custom built with Quixy's API.

Nanonets is an AI platform that automates document processing and workflow management across industries like finance, healthcare, and logistics. It handles tasks such as data extraction, invoice handling, and accounts payable to help reduce the need for manual intervention.

Why I picked Nanonets: I selected Nanonets for its advanced AI features that simplify complex workflows through natural language processing, enabling integration with multiple applications and data sources. It supports custom Language Learning Models (LLMs), allowing for highly customizable workflows that adapt to specific business requirements, so you can create processes that are both automated and highly adaptable.

Nanonets also has a human-in-the-loop option for manual approval steps, adding an extra layer of precision to automated processes. Additionally, as a no-code platform, it also empowers users to automate workflows without any coding knowledge.

Nanonets Standout Features & Integrations

Features include insights extraction from unstructured data, GDPR, SOC 2, and HIPAA compliance, and data extraction from various documents like invoices, bills of lading, purchase orders, and ID cards.

Integrations include Quickbooks, Salesforce, Google Sheets, Dropbox, and Zapier.

Nifty is a project management app for automated workflow management. Nifty gives you the ability to manage tasks, track project milestones, communicate with teammates, create collaborative documents, and share and discuss files in a centralized workspace.

Why I picked Nifty: Nifty's Milestones feature lets you view your task progress and automate progress updates based on the completion of related tasks. You can also block tasks that are dependent on the completion of prior tasks. Nifty also lets you create recurring schedules. Nifty provides a range of tools to help teams plan, execute, and deliver projects successfully. The platform offers a visual and intuitive interface for creating and tracking tasks, managing resources, and monitoring project progress.

Nifty has a range of collaboration and communication tools, including team messaging and file sharing, to help teams work together effectively. Nifty integrates with a range of other systems and tools, including popular productivity apps, to provide a comprehensive project management solution. The platform is designed to be easy to use and accessible, making it a good option for organizations of all sizes.

Nifty Standout Features & Integrations

Standout features include a calendar view that lets you schedule tasks on a daily, weekly or monthly basis and drag them into place. You also get an overview dashboard where you and your team can see workloads, overdue tasks, and progress, and document management and file proofing capabilities so you can review and approve shared files.

Integrations include GitHub, Google Drive, Google Calendar, Slack, and Zoom.

Jotform Workflows is a no-code automation tool aimed at simplifying workflow management and improving approval processes for organizations. It enables users to create customized workflows that automate tasks and enhance collaboration. The tool offers features such as real-time tracking and integration with popular applications, aiding businesses in boosting efficiency and productivity.

Why I picked Jotform Workflows: In my opinion, Jotform Workflows' drag-and-drop builder is a prominent feature, enabling users to create customized workflows without any programming knowledge. This is particularly advantageous for businesses aiming to simplify complex processes like approvals, e-signatures, and payment requests.

Along with this feature, I find Jotform Workflow's automation extremely valuable, as it reduces the manual workload, ultimately enhancing efficiency and productivity. Additionally, its seamless integration with popular applications such as Google Drive and Slack promotes collaboration and ensures that workflows are interconnected across different platforms.

Jotform Workflows Standout Features & Integrations

Standout features include a visual workflow builder with elements like forms, approvals and tasks. The tool also offers conditional logic and parallel branch options so you can adapt your workflow to different paths. You also get tracking and status indicators so you and your team can see where each item is in the process.

Integrations include Square, HubSpot, Google Drive, Salesforce, Microsoft OneDrive, PayPal, and LinkedIn.

Process Street is a process-driven tool that adapts well to simple workflow strategies. While Process Street doesn’t offer as much as other workflow management software tools in terms of analytics and reporting, it’s a good fit for teams with document-driven workflows. The free plan welcomes an unlimited number of users, which is a nice trade-off for being feature lite in some areas.

Why I picked Process Street: With many tools for process documentation and workflow automation, it’s a good choice for teams who want a streamlined process framework without a maze of features to get lost in.

Process Street’s approach breaks up workflow management into three chunks: handling documentation (creating, exporting, and embedding procedure documents and templates), running trigger-based workflows (for random events initiated by a trigger, such as a client onboarding), and programming scheduled tasks that run on an automated schedule. Its drag-and-drop task manager makes it easy for anyone to use.

Process Street Standout Features & Integrations

Standout features like dynamic due dates enable you to set task deadlines based on specific criteria, ensuring timely completion of workflow steps. Another valuable feature is conditional logic, which allows workflows to adapt dynamically based on predefined conditions, enhancing process flexibility.

Integrations include Google Sheets, Slack, Docusign, Salesforce, and Jira.

Pipefy is a no-code workflow management platform that empowers teams to build and manage workflows with ease. By leveraging automation and AI integration, Pipefy transforms ideas into actionable processes and helps businesses improve their operational efficiency.

Why I picked Pipefy: Pipefy's process orchestration capabilities provide end-to-end management of complex workflows with full visibility and control. You can manage processes seamlessly and make sure every task is completed on time without any hiccups. Additionally, Pipefy's automation tools are a game-changer, as they let you automate repetitive tasks and connect with external systems, which frees up time for more critical work.

Another reason Pipefy stands out is its AI features, which includes built-in AI assistants that help automate tasks and improve decision-making. This lets your team focus on strategic initiatives rather than getting bogged down with mundane activities. Pipefy's governance and security features also make sure your data remains protected, which provides peace of mind as you scale your operations.

Pipefy Standout Features & Integrations

Standout features include flexible governance, which allows for tailored data protection and compliance measures to suit your organization's needs. Usage monitoring provides visibility into resource consumption, so you can manage costs and forecast demand. The tool offers integrated messaging in workflows, which improves team collaboration.

Integrations include Google Sheets, Slack, Google Calendar, Gmail, Google Drive, Salesforce, Microsoft Teams, HubSpot, Zendesk, Mailchimp, Docusign, and Pipedrive.

Kintone is a customizable workflow management platform used by enterprise teams and organizations worldwide. Users can build a variety of “apps” either from scratch, using templates, or from existing spreadsheets.

Why I picked Kintone: It's easy to build a custom workflow management app—all you have to do is drag and drop elements onto the app-builder screen and click build. Elements include rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more. That flexibility in creating apps carries over to how a team adapts—Kintone’s flexible workflow management platform lets you improve workflows and adjust as needs change.

As a workflow management platform, Kintone facilitates the ability to track all facets of your teams’ workflows across all the apps you create. That data can range from individual tasks and projects to multi-step approval processes with branching conditionals.

Kintone Standout Features & Integrations

Standout features include a no-code application builder with form, table and workflow elements your team can use. You also get role-based permissions and field-level access so you can control who sees what inside each app. It offers central workspaces so you and your team can group apps, data and communications by project or department.

Integrations include Box, Dropbox, Formstack, Slack, Zapier, and Zendesk.

Avaza is a versatile project and work management platform that aims to boost team productivity. It combines several key functionalities like project management, time tracking, and invoicing all in one place, which makes it a handy tool for managing your team's workflows.

Why I picked Avaza: I picked Avaza because of its project management capabilities, which include Kanban, Gantt, and list views. These options let you visualize your tasks in different formats and provide flexibility in how you manage your projects. Additionally, the resource scheduling feature is a valuable tool for making sure your team is always on the same page. It helps you allocate resources and manage your team's workload efficiently.

Another reason Avaza stands out is its robust reporting tools, which give you real-time insights into project performance so you can make informed decisions without getting bogged down in data overload. The ability to create professional quotes and invoices is another feature that adds to its appeal, as it simplifies the financial aspects of project management.

Avaza Standout Features & Integrations

Standout features include team chat, which facilitates better communication within your team and keeps everyone is aligned. The online timesheets and expense management tools make tracking hours and costs straightforward so you can keep projects on budget. Avaza's support for online payments also speeds up transactions.

Integrations include Zapier, Xero, QuickBooks, SharpSpring, Stripe, Google Workspace, Trello, Basecamp, Zendesk, Google Docs, Insightly, and Google Sheets.

Cflow is a workflow automation and business process management software designed to make your team's operations run more smoothly. It caters to a variety of teams, including HR, IT, finance, and marketing, by offering tools that help organize and manage tasks effectively.

Why I picked Cflow: Cflow's document management features let you handle all your important files within the same platform. This feature is crucial because it makes sure you and your team can access and manage documents seamlessly, without switching between different platforms. Cflow's advanced routing and notifications make sure tasks are assigned and completed on time, so you can keep everyone in the loop and on schedule.

Another reason I chose Cflow is its customizable workflow templates. You can tailor these templates to fit your specific needs, which makes sure your processes are as efficient as possible. This customization is complemented by the analytics and reporting tools that Cflow offers, which let you track workflow performance and make data-driven decisions.

Cflow Standout Features & Integrations

Standout features include public and custom forms that let you personalize your workflow to meet your team's unique needs. Cflow also offers esignatures to speed up approval processes without having to rely on paper documents. The mobile app lets you manage workflows on the go and make sure you're always in control.

Integrations include Gmail, Google Tasks, QuickBooks, Microsoft Excel, Trello, Google Docs, Slack, and Zapier.

DocuWare is an enterprise content management system that helps organizations organize, manage, and store digital documents in a secure environment. It enables users to create a central repository for all digital documents related to their business operations. This allows employees to access documents quickly and securely anytime, anywhere.

Why I picked DocuWare: DocuWare allows you to store documents in multiple versions, so you can always access the most up-to-date version. All documents stored in DocuWare are digitally signed and encrypted for maximum security. It also provides tools that enable you to search for documents quickly and easily using keywords or other metadata associated with them. DocuWare comes with business intelligence tools that allow you to gain valuable insights into your operations. You can track performance data over time or generate reports based on specific criteria such as document type or date range. This helps you identify areas where improvements can be made and make informed decisions about using resources for maximum efficiency.

Additionally, DocuWare helps streamline workflows through automation, helping organizations reduce manual processing time and increase efficiency by ensuring that tasks are carried out in an organized fashion. You can set up individual tasks for different team members with flexible efforts and deadlines. Everyone involved is kept up-to-date with customized notifications when tasks are assigned, changed, or completed. When new customer orders come in, they can be automatically routed through specific departments based on predetermined criteria such as order type or customer segmentation—saving you time. Finally, DocuWare's substitution rules allow administrators to assign users as “substitutes” in the event of unavailability due to sickness or vacation, meaning that tasks and projects continue regardless of potential staff absences.

DocuWare Standout Features & Integrations

Features include intelligent indexing and OCR so you can scan, classify and retrieve documents quickly. You also get version control and audit logging so you always know who changed what and when, as well as configurable workflow rules and escalations so your team can route approvals, tasks, and reminders based on document states.

Integrations include Microsoft Dynamics, Salesforce, Microsoft Outlook, and SAP Business One

Studio Creatio is a no-code platform designed to enable users to build applications and automate workflows without requiring programming skills. It aids in managing workflows by offering ready-made tools for both structured and fluid processes.

Why I picked Studio Creatio: As a workflow management software, Studio Creatio features a no-code designer, which offers tools for automating workflows, creating and modifying pages, and customizing views and data models within a centralized platform. Users can design and optimize workflows with the software's visual interface without needing any coding knowledge. This drag-and-drop functionality not only simplifies the setup process but also reduces the time it takes to deploy complex workflows.

Additionally, the platform’s ability to integrate seamlessly with various databases and applications ensures teams can maintain a connected and synchronized system across all departments. Studio Creatio also has comprehensive analytics and reporting tools. These features provide real-time insights into the performance of different workflows and processes, allowing for immediate adjustments and improvements. 

Studio Creatio Standout Features & Integrations

Standout features include AI-driven sales forecasting that provides predictive analytics to anticipate sales trends and let you make proactive decisions. Another unique feature is the low-code platform, which lets users customize workflows and processes without extensive programming knowledge.

Integrations include SharePoint, Jira, Calendly, Zoom, Shopify, Quickbooks, and SAP Business One.