30 Best Productivity Apps & Productivity Software For 2025

monday.com is an easy-to-learn project management app that doubles as a productivity tool with key features that that help you manage tasks and the workflows that carry multiple tasks from start to finish. It's a great team productivity tool for getting a clear view of the work that needs to be done and the status of each task at a glance.

Why I Picked monday.com: monday.com is vaguely similar to a spreadsheet at its core, but a much nicer-looking project management tool that lets you quickly toggle between multiple views of work even for repetitive tasks(view as a list, on a map, on a Kanban board, in a spreadsheet, and other views). It also provides alerts, notifications, and the ability to attach files and communicate with colleagues.

monday.com Standout Features & Integrations

Features include a customizable task board for managing task status, assignee, due date, hours spent, etc. Users can upload and attach files to cards, make comments, mention teammates, set reminders, and more. You can measure your productivity through reporting dashboards that can collect data from multiple boards.

Integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

Guru is an advanced search and knowledge management platform that's designed to help users find relevant information quickly. Their advanced AI-driven search feature can search all your apps, documents, and slack #channels for answers — either directly in Slack or via a Chrome extension — making it easier to find information fast.

Why I Picked Guru: Guru employs AI to deliver instant answers within the user's workflow that are tailored to their specific role, location, and activities. The tool also facilitates the onboarding process for new hires, streamlines the creation, sharing, and organization of company documentation, and acts as a knowledge hub to disseminate educational content and troubleshooting guidance throughout an organization. The platform also integrates with a multitude of tools and services, enabling users to find answers and collaborate without leaving their workflow.

Overall, Guru is intended to eliminate the barriers created by knowledge silos and to improve productivity by automating information retrieval, thus allowing employees to concentrate on tasks that require human intelligence.

Guru Standout Features & Integrations

Features include enterprise AI search, an employee intranet, a company wiki, AI suggest and assist, custom branding tools, collaboration and feedback tools, mobile accessibility, and access controls and permissions.

Integrations include Trello, Cognito Forms, Jira Software Cloud, Confluence Cloud, HubSpot, Google Chat, Confluence Server, and GitHub.

Zoho Projects is a cloud-based project management software that allows individuals and teams to collaborate, plan, and execute projects efficiently. The software enhances productivity by providing a centralized platform for task management, time tracking, document sharing, and team communication.

Why I picked Zoho Projects: It's a versatile software solution that different types of organizations and teams can use to manage their projects effectively. Its intuitive interface makes it easy to navigate and utilize, and it's user-friendly, with features that are easily accessible and organized logically. Their customizable user interface lets you choose the layout and features that best suit your needs.

You can create, manage, assign, and set task deadlines using Zoho Projects. You can also create task dependencies, ensuring that each job is completed in the correct order. It includes a calendar view allowing users to see their upcoming tasks and deadlines in one place.

Users can also track their time spent on each task, making it easier to manage their workload and allocate resources effectively. The time tracking feature can generate reports, providing valuable insights into team performance and project progress.

Zoho Projects Standout Features & Integrations

Features include collaboration tools that make it easy for team members to communicate and work together, a chat feature that supports real-time communication, and a comments section where team members can discuss specific tasks and projects. It also includes a document management system where team members can share and collaborate on documents, spreadsheets, and presentations.

Integrations are available with other Zoho apps, commonly used Google apps (Google Calendar, Drive, Spreadsheets, etc.), Microsoft apps (Calendar, Excel, Office 365, OneDrive, Teams, and SharePoint), and other third-party apps such as Basecamp, Jira, Slack, Zendesk, and Zapier.

SaneBox is a productivity tool that helps you manage your email inbox more efficiently. It's designed to save you time by filtering out unimportant emails and organizing the rest into folders so you can focus on what really matters. SaneBox works with most email providers and clients, making it a versatile option for anyone looking to improve their email management.

Why I picked SaneBox: I chose SaneBox as one of the best productivity apps because it tackles one of the most time-consuming tasks we all face daily —managing our email inboxes. With the constant influx of emails, it's easy to get overwhelmed and lose track of important messages. SaneBox helps you regain control of your inbox, allowing you to focus on the emails that truly matter and be more productive.

Sanebox Standout Features & Integrations

Features: There are several features that make SaneBox stand out from other email management tools. First, its smart filtering system automatically sorts your emails into different folders based on their importance. For example, it moves unimportant emails to a 'SaneLater' folder, so you can focus on your most important messages first. It also has a 'SaneNoReplies' folder that keeps track of emails you've sent that haven't received a response, making it easy to follow up on those messages.

Another great feature is the 'SaneBlackHole' folder, which allows you to quickly unsubscribe from unwanted newsletters and promotional emails. Simply drag the unwanted email into this folder, and SaneBox will automatically unsubscribe you from the sender's mailing list.

Integrations: SaneBox integrates with many popular email providers and clients, such as Gmail, Outlook, Apple Mail, and more. This means you can use SaneBox with your existing email setup without having to switch to a new platform. Additionally, SaneBox offers integrations with productivity tools like Evernote, Todoist, and Trello, allowing you to create tasks and save important emails directly from your inbox.

MeisterTask is a versatile project management tool that combines intuitive Kanban boards with powerful collaboration and customization features, making it ideal for teams of all sizes. Its seamless integration with MindMeister for brainstorming and ideation, along with robust task automation and real-time communication capabilities, streamlines workflow and enhances productivity across projects.

Why I picked MeisterTask: MeisterTask excels as a productivity app by offering a streamlined, intuitive interface that simplifies task and project management. It effectively combines customizable Kanban boards for visual workflow management with powerful features like task automation, due date reminders, and time tracking to enhance efficiency.

The app facilitates seamless collaboration through easy file sharing, commenting, and task assignments, keeping teams aligned and focused. Its integration with tools like MindMeister for mind mapping ensures a smooth transition from brainstorming to execution, making it easier for users to turn ideas into actionable tasks. MeisterTask's focus on user-friendly design and practical functionality makes it a valuable tool for individuals and teams aiming to boost productivity and achieve their goals more efficiently.

MeisterTask Standout Features and Integrations

Features include Kanban boards, task automation, mindmeister integration, customizable workflows, project templates, time tracking, file attachments, due date reminders, collaboration tools, activity streams, mobile apps, secure data encryption, multiple integrations with other tools, personalized dashboards, and flexible project views.

Integrations include Slack, Dropbox, Github, Google Drive, Microsoft Teams, Outlook, Trello, Asana, MindMeister, and hundreds more through a paid plan with Zapier. 

Kintone is a customizable app platform used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach allows you to build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Why I Picked Kintone: Kintone lets you build no-code task management apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows.

Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

Kintone Standout Features & Integrations

Features include project management, dashboards, resource management, analytics, calendar management, conversion tracking, employee onboarding, forecasting, lead scoring, timesheets, collaboration support, reports, pipeline management, budgeting, and process modeling.

Integrations include Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Trello is a Kanban board app that can be used to organize tasks visually. It’s user-friendly, with an intuitive drag-and-drop interface that makes it easy to learn. This popular tool can be used to help you visualize your deadlines, items in progress, and completed tasks, enabling you to make informed decisions about what to work on next according to the big picture.

Why I Picked Trello: Trello is a popular project management tool that helps teams organize tasks and collaborate on projects visually and intuitively. It uses a system of boards, lists, and cards to represent tasks and workflows, allowing team members to easily see what needs to be done, who is responsible for each task, and what the status of each task is. Trello can be customized to fit a wide range of project management needs, and it offers features such as due dates, checklists, attachments, and team member assignments. Its flexibility and ease of use make it a great tool for teams of all sizes and types, from small startups to large enterprises.

Trello Standout Features & Integrations

Features include boards, to-do lists, task management, workflow management, priority labels, due dates, file sharing, communication, a mobile app, and third-party integrations/add-ons.

Integrations include 200+ apps and tools your team depends on, like Slack, Google Drive, Salesforce, Dropbox directly into your Trello boards. (Note: Some connections require an additional subscription fee.)

Hubstaff is a lightweight, native time tracking software that includes screenshots, time tracking, and project management tools. It’s been designed well with a simple interface and design that makes it really easy for your team to enter their time and for you to track their progress.

Why I Picked Hubstaff: When you’re working with a distributed team it can be hard to verify exactly what people are doing and how they’re spending their time so Hubstaff has some pretty handy snooping tools to give you insight into what your team is doing in the time they’re logging to your project with screenshots and activity levels. Now you can also see which applications your team members are using and what URLs they are browsing while they’re tracking time.

Budget management is helpful and straightforward—using Hubstaff, you can easily set time limits and budgets for your team to bill against with a maximum number of hours you want a member to be able to work in a week and the app will automatically prevent them from exceeding the limit.

Hubstaff Standout Features & Integrations

Features include task management, time tracking, collaboration, Gantt charts, resource management, budget tracking, reporting & analytics, mobile app, invoicing, screen capture & activity tracking, GPS tracking, and third-party integrations.

Integrations include Wistia, Databox, Seventh Sense, Zerys, PandaDoc, Aircall, Eventbrite, and dozens of other apps.

Visor is a cloud-based SaaS product that aims to help individuals and businesses manage their time and tasks more efficiently. It's best suited for individuals and teams who need a comprehensive and easy-to-use productivity tool that allows them to manage their projects, tasks, and time all in one place.

Why I picked Visor: I chose Visor as one of the best productivity software because it's an all-in-one solution that brings together task management, project management, time tracking, and calendar features in a user-friendly interface. I appreciate that I can keep track of everything I need to do without having to switch between multiple tools or apps.

Another great feature is its real-time collaboration capabilities, which allow you to work with your team members on projects, assign tasks, and track progress. This feature makes it easy to communicate with team members and stay on top of everything that's going on in your projects. It also has an intelligent scheduling feature that suggests the best time slots for each task based on your availability and workload. This feature is particularly helpful when you have a lot of tasks to complete and you need to prioritize your time effectively.

Visor Standout Features & Integrations

Features include API, dashboards, data export/data import, data visualization, external integrations, Gantt charts, project management, task scheduling/tracking, resource management and third-party plugins/add-ons.

Integrations include Jira, HubSpot, and Salesforce.

Does your productivity break down when you have trouble staying on track in the middle of the tasks you’ve set out to accomplish? Focus Booster is one of the productivity apps aimed at improving your work habits by minimizing distractions and maintaining a focus on the tasks at hand. 

Why I Picked Focus Booster: Focus Booster is based on the Pomodoro technique, which is a method that uses time-boxing to complete tasks. This isn’t your humdrum checklist app: for people who want to understand how they work best, Focus Booster delivers a suite of useful tools for setting up your workday, tracking your hours, and analyzing both your time and your interruptions.

Focus Booster Standout Features & Integrations

Features include a pomodoro timer, to-do list, time tracking, goal management, dashboard reports, client management, billable hours, session replay, notifications & reminders, and labels/tags.

Integrations include Trello, Wunderlist, Asana, Basecamp, Todoist, Any.do, Omnifocus, Outlook, and Google Keep.