24 Best Project Management Software With Invoicing For 2025

Productive is a project management SaaS tool that combines project management and invoicing into one neat package. It's like having a personal assistant that keeps track of your projects, tasks, and finances all in one place. I was tired of juggling multiple tools for project management and invoicing. I wanted something that could handle both, and Productive fit the bill perfectly. It's designed for businesses of all sizes, from freelancers to large corporations, and it's incredibly user-friendly.

There are a few features that really stand out. First off, the project management side of things is top-notch. You can easily create and assign tasks, set deadlines, and track progress. But what really sets Productive apart is its invoicing capabilities, which support agencies with global operations. You can create and send invoices directly from the platform, and it even tracks your time and expenses for you. This means no more guessing how much time you spent on a project or trying to remember all your expenses.

Productive.io boasts a robust set of budgeting features that empower businesses to efficiently manage their financial resources and project costs. The platform provides a comprehensive budgeting module that allows users to set up detailed budgets for individual projects or the entire organization. Users can define budget limits, allocate funds to specific tasks or teams, and track expenses in real-time. Productive.io's budgeting tools also offer advanced forecasting capabilities, helping businesses anticipate potential cost overruns and take proactive measures to stay on track.

Unlike many other project management tools, Productive.io stands out with its integrated profitability tracking feature. This niche capability allows businesses to monitor project profitability in real-time, providing a holistic view of revenue generation, costs, and profit margins for each project. By linking financial data directly to project tasks and time entries, businesses can quickly assess the financial health of projects and identify areas where costs can be optimized. This level of insight not only enhances decision-making but also helps businesses stay on top of their financial goals and identify high-value projects.

Additional features include billable utilization by person, capacity insights, booking insights, scheduling, placeholders, vacation requests, and operations analytics. 

Integrations include Quickbooks, Jira, Xero, Exact, Slack, Harvest Import, Fortnox, and Personio. More integrations are available by connecting a paid Zapier account.

Productive costs from $9/user/month (billed annually) and offers a 14-day free trial.

NetSuite’s is a cloud-based finance and ERP solution with built-in project management, billing, and collaboration features. Project managers can leverage finance-first dashboards for labor costs, expense tracking, and other profit and loss statement items. A cool feature of Netsuite is estimations, which lets you forecast the profitability of projects based on up-to-date metrics.

Consolidated invoicing is another valuable feature for expedited payment processing. This tool generates a single invoice for each client that pulls information from multiple invoices for one holistic document. Leverage this to bill by-client, regardless of the number of projects attached to their account.

NetSuite connects with a range of first-party tools to expand the functionality of your ERP solution. Additionally, the NetSuite SOAP API allows for integrations with third-party apps.

NetSuite costs from $999/month as a base cost + $99/user/month and offers a 14-day free trial.

Bonsai is a business management platform designed to meet the needs of agencies and other professional service providers. It has project and task management tools as well as client management features like proposal drafting, contract management, and invoicing and billing capabilities.

The software has automated invoice generation to speed up the process, and users can also automate sending invoices out and following up with clients for payment. Payment processing is also included, helping to keep track of project financials in the same place. Multiple currency and tax settings are supported, which allows agencies to work with international clients.

Time tracking tools are also included, and allow users to monitor billable and non-billable hours and manage team member workloads effectively. Reporting supports financial tracking and forecasting, helping users maintain profitability.

The software integrates with several other tools including Gmail, Google Calendar, Zapier, Slack, QuickBooks Online, Calendly, ClickUp, Trello, Google Drive, Google Sheets, Xero, HubSpot, and more.

Everhour helps you track how long tasks take from within your existing project management software like Asana or Basecamp. You can see overall hours worked on a project as well as time spent by individual employees. You can easily export this data into invoices and send them to clients. You have full flexibility on pricing as the tool lets you set different rates, budgets, and discounts depending on the project.

Everhour has additional financial functionality, like project budgeting, expense tracking and reimbursement, project costing reports, and task planning estimates. Everhour works best with project management tools that don’t have in-app time tracking available or lock it to a higher paid plan with unnecessary feature bulk that you aren’t going to use.

Everhour integrates with Asana, ClickUp, Basecamp, Pivotal, Trello, JIRA, Github, Slack, QuickBooks, Xero, and FreshBooks.

Everhour costs from $8.50/user/month and offers a 14-day free trial.

Zoho Invoice is powerful invoicing software and part of the Zoho app suite for small businesses. Zoho Invoicing is one of many business services that you can select from within the Zoho platform. Other available tools include project management software and a CRM solution.

The tool combines invoicing with time tracking. It’s easy to keep track of billed and unbilled hours from the dashboard as well as set budgets for projects and track progress. A cool feature to note is retainer invoices. Use this to collect advance payments for retainers and then deduct this amount from the final project invoice. Their self-help client portal is also super useful. Clients can access the portal to check what they are being billed for and then settle invoices within the portal.

Zoho Recruit integrates with 45+ other Zoho tools for CRM, finance, marketing, IT, and other departments. Zoho also integrates with third-party apps like Slack, G-Suite, Outlook, Checkr, Mailchimp, ResumeLibrary.com, LinkedIn, Facebook, Twitter, Twilio, Indeed, Monster, CareerBuilder, DropBox, and a whole host of others. You can also actress hundreds more through a paid plan with Zapier.

Zoho’s invoicing solution is free for one user and up to five customers. Paid plans start at $9 per month when billed annually. There is also a mobile app for both Android and iOS.

Avaza combines project management, time tracking, and invoicing within the same platform. You can create new projects and then split them into tasks your team can collaborate on. Expense tracking is easy, and you can track time spent on projects from within the software. Use this data to create accurate invoices and then share them with clients. If you have recurring customers, automate invoices based on these payment schedules.

A standout feature is the built-in chat software that lets you communicate within the tool. It has powerful features like channels, file sharing, and client collaboration. It means you don’t need another messaging solution like Slack or Google Hangouts.

Avaza integrates with Xero, QuickBooks, SharpSpring, Stripe, Google Apps, Trello, Basecamp, Zendesk, Google Docs, Insightly, Google Sheets, Evernote, Github, Google Drive, Dropbox, Google Calendar, JIRA, Mailchimp, Salesforce, and Slack.

Avaza has a free plan for 1 user and up to 5 invoices. Paid plans start at $9.95/user/month. You can add extra features to each plan for a small fee. There’s no free trial but you can book a demo on the website.

Hubstaff is a full-featured, free project management software with invoicing (with freemium upgrades) that’s best for remote or distributed teams. It’s a lightweight, native time tracking tool that includes screenshots, time tracking, invoicing, and project management. Its simple interface and design make it really easy for your team to enter their time and for you to track their progress.

Budget management is straightforward—using Hubstaff you can easily set time limits and budgets for your team to bill against with a maximum number of hours you want a member to be able to work in a week and the app will automatically prevent them from exceeding the limit.

When you’re working with a distributed team it can be hard to verify exactly what people are doing and how they’re spending their time so Hubstaff has some pretty handy tools to give you insight into what your team is doing in the time they’re logging to your project with screenshots and activity levels. Now you can also see which applications your team members are using and what URLs they are browsing while they’re tracking time.

Integrations are well supported across stacks of different tools including project management tools Asana, Jira, and Basecamp, payments, accounting, and invoicing integrations including QuickBooks, Paypal as well as Salesforce and Zendesk among others.

Hubstaff is free to use for 1 employee. Paid plans cost from $7/user/month and come with a 14-day free trial.

FinancialForce is a suite of tools built to be used with Salesforce CRM. The suite includes powerful project management and invoicing features. The main benefit is that everything happens from within the CRM—great if you don’t fancy juggling multiple tools. Use the project management tool to create projects that directly link to CRM entries. You can then assign task members and track the time it takes to complete these projects.

When the work is done, you can create invoices directly from the same CRM entries. This ensures consistency between the information in your CRM and invoices. FinancialForce can generate invoices in batches or by setting up recurring invoices to speed things up.

FinancialForce integrates with Salesforce, ADP Human Capital Management, Asperato, Avalara, Cloudbudget, Conga, Own Backup, Vena, XCD Capital Management, Zimit, AccessPay, Avidxchange, B2BGateway, Callidus Cloud, Docusign, Expensify, Jitterbit, and other third-party apps.

FinancialForce’s cost depends on the number of user types: $175/user/month for all core features, $125/user/month for financial reporting access only, and $10/user/month for general sales staff (only some data accessible).

Ravetree is an all-in-one work management solution that allows you to manage your projects, resources, billing, and clients in one place. The cloud-based software also has a built-in CRM to help you manage your contact records, sales pipeline, lead activity, and emails. Projects can be managed through a Kanban board, calendar, or spreadsheet in the system. Projects can be broken down into tasks, and tasks can be broken down into checklists, helping make workloads more manageable for everyone.

New clients can submit requests through forms built with the software. From there, you're able to send an estimate for their project (estimate templates are available). As projects progress, the software tracks expenses and time, helping you stay on budget and notice if you're over-spending. Your time and expense tracking helps you generate an invoice, which can be sent directly to a client through a client-facing portal you can set up with the software. Retainers can also be established and managed, allowing for different types of agreements to be made.

The software’s billing functionality also supports rate-based or flat-rate billing. You can set up bill rates on different projects, individuals, work roles, and retainers, and adjust those bill rates based on factors like scale and complexity. A 7-day free trial is available, and paid plans start from $29/user/month.

Plutio is task management software with built-in invoicing. It has all the project management features you’d expect, like checklists, task templates, delegation, and reminders, to name a few. It helps you streamline your workflow by creating projects, breaking them down into individual tasks, and assigning them to team members.Built-in time-tracking makes the tool a powerful way to create invoices. Just record all your team’s work on each task, then generate invoices for the entire project.

You can easily choose which tasks go into an invoice, which is helpful if you tend to include non-billable work in projects. Just mark non-billable tasks as such so that the software doesn’t add this work to the invoice. Plutio tracks whether clients open invoices, so you don’t have to worry about whether clients have received your bills. You can also set up automatically recurring invoices if you have clients that you charge the same amount each period.

Plutio integrates with Shopify, Square, Stripe, and hundreds more

Plutio costs from $15/month for 1 user + $2/user/month for additional contributors. They offer a 7-day free trial.