10 Best Project Management Software With Invoicing For 2026
10 Best Project Management Software with Invoicing Shortlist
With so many different project management solutions available, figuring out which ones have features to support your project financials is tough. You know you want to simplify the tracking of project progress and expenses while providing a seamless process for generating and managing invoices but need to figure out which tool is best for it. I've got you! In this post I'll help make your choice easy, using my personal experiences with dozens of different PM tools with large teams and projects to share my picks of the best project management software with invoicing tools.
Why Trust Our Software Recommendations
Our team has been testing and reviewing software since 2012. As project managers ourselves, we know how difficult—and important—it is to choose the right software.
For this guide, we evaluated tools using hands-on testing and independent research, scoring tools using our selection criteria. We also draw on insights from industry thought leaders and practicing project management experts.
Our reviews reflect our human editorial judgment, not a sales pitch.
Expert reviewers:
Project Management Software With Invoicing Comparison Table
The table below compares pricing details for my top project management software with invoicing.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for centralized global invoicing | 14-day free trial | From $19.90/user/month (billed annually) | Website | |
| 2 | Best for agencies operating globally | 14-day free trial + free demo available | From $10/user/month (billed annually) | Website | |
| 3 | Best time tracking & timesheets for easy invoicing | Free plan + 14-day free trial + free demo available | From $10/user/month (billed annually) | Website | |
| 4 | Best for timesheet modules | 15-day free trial + free plan + free demo available | From $4/user/month (billed annually) | Website | |
| 5 | Best for branded invoice generation | Free plan + 30-day free trial + free demo available | From $6/user/month (billed annually) | Website | |
| 6 | Best if you also need staffing tools | 14-day free trial | From $15/user/month | Website | |
| 7 | Best for financial forecasting | Free demo available | Pricing upon request | Website | |
| 8 | Best for agencies | Free 7-day trial available | From $9/user/month (billed annually) | Website | |
| 9 | Best for client invoicing and management | Free trial + free demo available | From $29/user/month (billed annually) | Website | |
| 10 | Best for billing controls and margin tracking | Free demo available | Pricing upon request | Website |
Best Project Management Software With Invoicing Review
Below are my detailed summaries of the best project management software with invoicing that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Scoro
Best for centralized global invoicing
Scoro is a professional services automation platform that brings together project management, time tracking, expense management, billing rate configuration, and client invoicing in one connected system.
Who Is Scoro Best For?
Scoro is a strong fit for agencies and consultancies managing multiple clients across different currencies, billing rates, and entities.
Why I Picked Scoro
I've included Scoro in my top picks because it handles multi-currency, multi-entity billing in a way that most project management tools simply don't. I love that it supports client-specific price lists, each with its own currency, so negotiated rates pull automatically onto quotes and invoices without manual overrides. When one client pays in euros and another in Australian dollars, Scoro keeps each entity's tax rates and accounting files separate while consolidating everything into group reports.
Scoro Key Features
- Milestone and partial invoicing: Generate invoices tied to specific project milestones or bill incrementally as work progresses, rather than waiting until a project is complete.
- Retainer management: Manage recurring client engagements by billing period, with per-period budgets, rollover of unused hours, and a choice of fixed fee or time-and-materials models.
- Quote-to-invoice workflow: Convert approved quotes directly into projects, budgets, and time logs, so billable data flows through to invoices at the rates already saved.
- Accounting sync: Two-way sync with Xero, QuickBooks, Sage Intacct, and Exact Online keeps invoices, bills, and payment status aligned across platforms.
Scoro Integrations
Scoro offers 40+ native integrations, including Xero, QuickBooks, Sage Intacct, Exact Online, Stripe, Salesforce, and HubSpot. It also provides a REST API v2 and Zapier.
Pros and Cons
Pros:
- Profitability reports expose unbilled work
- Milestones and time logs feed billing
- Client-specific rates carry into invoices
Cons:
- Dense screens complicate initial configuration
- Invoice formatting can require extra work
New Product Updates from Scoro
Scoro Adds Time Mobile App and ELI Improvements
Scoro adds the Scoro Time mobile app for iOS/Android to track time anywhere and expands ELI with attachments, smarter filtering, and trigger-based actions. For more information, visit Scoro's official site.
Best for agencies operating globally
Productive is a project management and invoicing platform built for agencies, combining time tracking, project budgeting, billing rate management, and client invoicing with multi-currency support and global accounting integrations.
Who Is Productive Best For?
Productive is a strong fit for agencies managing projects and billing across multiple countries, currencies, and accounting systems.
Why I Picked Productive
I've included Productive in my top picks because it handles the full billing cycle across multiple currencies and tax jurisdictions without forcing you to stitch together separate tools. I particularly like that each subsidiary can carry its own tax rates and that invoices automatically display both the client currency and the exchange rate, which matters when you're billing a client in euros while your books run in pounds. Recurring budgets also auto-generate invoice drafts for retainer clients, so your monthly billing cycle starts review-ready rather than from scratch.
Productive Key Features
- AI timesheet autofill: Productive uses AI to suggest time entries based on your activity, reducing manual logging across your team.
- Budget overrun limits: You can cap time logging at the service level so team members can't log hours once a budget threshold is hit.
- Approval workflows: Billable time and expense approvals let designated reviewers check entries before they flow into invoices or revenue reports.
- E-invoicing support: Productive supports PEPPOL, XRechnung, FACe, SDI, and Moj e-Račun for agencies with structured invoicing requirements.
Productive Integrations
Productive offers native integrations with Xero, QuickBooks Online, Sage, Exact, Visma e-conomic, Fortnox, Twinfield, NetSuite, Jira, and Slack. It also supports an Open API and Zapier.
Pros and Cons
Pros:
- Reviewers praise joined-up project and billing workflows
- Recurring retainer budgets create invoice drafts
- Live budget-to-profit and invoice visibility
Cons:
- Reporting customization can feel clunky
- No native online invoice payment collection
New Product Updates from Productive
Productive Adds Voice Dictation, Slack Connector, Proposals, and Overtime
Productive adds voice dictation, a Slack Connector, proposal controls, and overtime tracking. These updates support faster AI interactions, client proposals, and time management. For more information, visit Productive’s official site.
Wrike
Best time tracking & timesheets for easy invoicing
Wrike is a work management platform with time tracking, timesheet approvals, billable hour controls, project budgeting, and a QuickBooks Online integration for exporting logged time to invoicing workflows.
Who Is Wrike Best For?
Wrike suits mid-to-large teams that already use QuickBooks Online and need billable time approvals and budget tracking built into their project workflows.
Why I Picked Wrike
I've included Wrike in my top picks because its billable time controls are genuinely well-thought-out: tasks inherit billable flags from their parent project, time entries inherit them from tasks, and approved timesheets get locked so nothing slips through before export. I like how the QuickBooks Online integration automates that export, so when a task hits "Completed," logged hours move to QuickBooks ready for invoicing without manual re-entry. The per-user and per-role bill rates, with project-level overrides, give you clean cost and fee tracking across multiple client engagements.
Wrike Key Features
- Timesheet approval locking: Managers can approve or decline weekly and monthly timesheets, and approved periods are locked to prevent edits before export.
- Automation-triggered QuickBooks export: Automation rules can push time entries to QuickBooks Online when a task reaches a set status, such as "Completed."
- Per-role and per-user billing rates: Default bill and cost rates can be assigned by user or job role, with the option to override them at the project level.
- Planned vs. actual financial fields: Projects automatically calculate planned and actual fees and costs from effort and logged time, giving you a live budget vs. actual view.
Wrike Integrations
Wrike offers 400+ prebuilt connectors, including native QuickBooks Online, Salesforce, HubSpot, Jira, GitHub, Microsoft Teams, Slack, and Power BI integrations. It also supports custom integrations through its API and connects with Xero via Zapier.
Pros and Cons
Pros:
- Planned-versus-actual fees expose budget overruns
- Approved billable hours lock before export
- Clear project visibility across workstreams
Cons:
- No payment collection or recurring billing
- No client-ready invoices inside Wrike
New Product Updates from Wrike
Wrike Adds Quick Search to Table View
Wrike adds Quick Search to Table View with full-table search across titles, descriptions, and fields, plus highlighted matches. This helps users find tasks faster in large tables. For more information, visit Wrike’s official site.
Best for timesheet modules
Zoho Projects is a project management platform with deep timesheet capabilities, multi-level budget tracking, and billing rate management that connects to Zoho's finance tools for invoicing and payment collection.
Who Is Zoho Projects Best For?
Zoho Projects is a strong fit for project managers and agency teams already using Zoho's ecosystem who need detailed timesheet controls and multi-level budget tracking across client projects.
Why I Picked Zoho Projects
Zoho Projects earns its spot on my shortlist because of how far it takes timesheet management compared to most project management tools. I'm particularly impressed by its multi-level approval workflows, which ensure only billable, approved hours flow through to invoicing in Zoho Books. You also get billing rate flexibility I rarely see at this price: rates can be set by staff member, project, task, or fixed cost, with per-project overrides so one team member can bill at different rates across clients.
Zoho Projects Key Features
- Project budget tracking: Set budgets by hours or amount at the project, milestone, or task level, with threshold alerts and a health widget that flags overruns.
- Earned value management (EVM): Compare work completed against your planned cost and schedule to catch variances before they become serious problems.
- Zoho Finance Suite integration: Push timesheet data directly to Zoho Invoice or Zoho Books to create client invoices, quotes, and purchase orders from within Projects.
- Client portal: Add clients as users so they can view project progress, tasks, and hours logged without needing full team access.
Zoho Projects Integrations
Zoho Projects offers native integrations with Zoho Invoice, Zoho Books, Zoho Billing, Zoho Expense, Google Sheets, Microsoft Teams, Slack, and GitHub. It also supports Zoho Flow, webhooks, an API, and Zapier.
Pros and Cons
Pros:
- Reviewers praise task organization and reporting
- Budget alerts flag project and task overruns
- Detailed time logs support billable-hour approvals
Cons:
- Reviewers report a cluttered interface
- Projects doesn’t generate invoices natively
New Product Updates from Zoho Projects
Zoho Projects Adds CodeX Scripts for Custom Modules
Zoho Projects now supports CodeX Scripts for custom modules, enabling conditional logic and rules for creating, updating, and deleting records. For more information, visit Zoho Projects' official site.
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actiTIME
Best for branded invoice generation
actiTIME is a time tracking and project management tool that combines timesheet management, task tracking, budget monitoring, and branded PDF invoice generation from billable hours.
Who Is actiTIME Best For?
actiTIME is a good fit for agency owners and project managers who need to turn tracked billable hours into branded, client-ready PDF invoices without a lot of manual effort.
Why I Picked actiTIME
I picked actiTIME as one of the best because of how cleanly it turns tracked billable hours into polished, client-ready PDF invoices. I love that you can add your logo, adjust line-item descriptions, apply discounts, and include payment terms before sending, all from the Invoice Export Report. The Billing Summary Report rounds it out by giving clients a clear breakdown of what they're paying for and why.
actiTIME Key Features
- Timesheet approvals: Managers can review, edit, and lock submitted timesheets before any billable hours flow into reports or invoices.
- Project budget tracking: Set time, cost, and billing budgets at the customer, project, or task level, with progress bars showing spend in real time.
- Profit/Loss reporting: The Profit/Loss report breaks down revenue, labor costs, and gross profit across projects so you can see where you're making and losing money.
- QuickBooks Online integration: Sync time data directly to QuickBooks for accounting reports and invoice management across both platforms.
actiTIME Integrations
actiTIME offers native integrations with QuickBooks Online and actiPLANS. It also supports custom connections through a REST API and Zapier.
Pros and Cons
Pros:
- Profitability reports connect billable hours to margins
- Project budgets expose cost and revenue drift
- Branded PDFs built from approved timesheets
Cons:
- Advanced budget setup takes configuration
- Invoice PDFs require separate payment follow-up
New Product Updates from actiTIME
actiTIME Visual Hour Indicator and Time-Track Report Redesign
actiTIME adds a wave-style hour indicator to the Timesheet and Calendar views and refreshes the Time-Track report for smoother navigation and clearer visuals. For more information, visit actiTIME's official site.
Zistemo
Best if you also need staffing tools
Zistemo is a cloud-based project management and invoicing platform that combines time tracking, expense management, staff scheduling, and client billing in one tool.
Who Is Zistemo Best For?
Zistemo is a strong fit for agencies and consulting firms that need to manage staff schedules and project billing in the same place.
Why I Picked Zistemo
I've included Zistemo in my top picks because its staffing and scheduling tools go well beyond what most project management and invoicing platforms offer. I can assign work by skill, view team availability up to six weeks out, and account for leave and holidays, all without leaving the platform. The drag-and-drop scheduler feeds directly into time tracking and budgeting, so billable hours stay tied to real capacity rather than guesswork.
Zistemo Key Features
- Invoice wizard: Pulls tracked hours, tasks, expenses, and mileage into a client invoice in one click, with support for retainers, progress invoicing, and credit notes.
- Seven billing methods: Choose from hourly task, hourly project, flat project, flat task, hourly staff, and day rate options to match how each client engagement is structured.
- Budget escalation alerts: Set a percentage threshold and get notified by email, Slack, or in-app bell when a project approaches its budget limit.
- Client portal: Clients can log in to view shared projects, tracked time, invoices, unpaid balances, and estimates without counting as paid users.
Zistemo Integrations
Zistemo offers documented integrations with QuickBooks, Xero (beta), Lexoffice, Asana, Jira, Trello, HubSpot, Pipedrive, Slack, and Microsoft Teams. It also provides a REST API and Zapier (beta).
Pros and Cons
Pros:
- Staff scheduling connects capacity with project budgets
- Tracked hours and expenses feed invoices directly
- Support responds quickly to billing questions
Cons:
- Project dashboards feel limited at scale
- Project and task setup can feel complex
NetSuite
Best for financial forecasting
NetSuite is a cloud-based ERP platform with a built-in professional services automation module that covers project management, time and expense tracking, invoicing, billing automation, and financial planning.
Who Is NetSuite Best For?
NetSuite is a strong fit for finance and operations managers at mid-to-large organizations that need project billing, revenue recognition, and financial forecasting in one system.
Why I Picked NetSuite
I picked NetSuite as one of the best because its budget-versus-actual tracking is genuinely built for finance-first teams, not bolted on. Submitted timesheets and expense reports hit the project budget automatically, so variances surface in real time without any manual reconciliation. I also like that the Planning and Budgeting module layers in AI-driven scenario modeling, letting you run forecasts across products, customers, and locations directly from your general ledger data.
NetSuite Key Features
- Rate cards: Set billing rates by client, billing class, or role, with effective dates that automatically apply the right rate when prices change.
- SuiteBilling: Manage recurring billing with evergreen or fixed-term subscriptions, consolidated invoices, prorated change orders, and automatic renewals.
- Milestone-based invoicing: Trigger invoices automatically when a project milestone is reached using the Fixed Bid, Milestone billing type.
- Resource and capacity planning: Match staff to projects by skills, availability, and planned time off, with utilization monitoring built into the PSA module.
NetSuite Integrations
NetSuite offers 600+ marketplace integrations and add-ons, including Salesforce, Microsoft Office, Google Sheets, and Oracle Analytics Cloud. SuiteCloud and SuiteScript support custom integrations, while native connections include NetSuite CRM and SuitePeople.
Pros and Cons
Pros:
- Rate cards support client-specific billing changes
- Timesheets and expenses update project budgets
- Reviewers praise centralized finance and operations
Cons:
- SuiteProjects Pro interface feels dated
- Reviewers report difficult, time-consuming setup
Best for agencies
Bonsai Agency Software is a project management and invoicing platform that combines client billing, time tracking, expense management, resource planning, and built-in proposals and contracts.
Who Is Bonsai Agency Software Best For?
Bonsai Agency Software is a strong fit for client-service teams that need to manage projects, track billable hours, and invoice clients from a single platform.
Why I Picked Bonsai Agency Software
I picked Bonsai Agency Software as one of the best because it's built around the way agencies actually bill, with rate cards you can assign by role, client, or project so logged hours automatically calculate at the right rate without manual adjustments. I also love how tracked time and expenses convert into a branded invoice in just a few clicks, with recurring billing available for retainer clients. The client portal ties it together by letting clients view project progress, review deliverables, and pay invoices from a single link.
Bonsai Agency Software Key Features
- Resource and capacity planning: A drag-and-drop timeline lets you schedule team bookings, flag tentative work, and track live capacity against part-time schedules, time off, and public holidays.
- Kanban and Gantt views: Projects can be visualized as a Kanban board or Gantt chart, with task dependencies, custom statuses, and recurring tasks built in.
- SOC 2 Type II certification: Bonsai completed its SOC 2 Type II audit in July 2025, with GDPR and CCPA compliance, enforced multi-factor login, and role-based access controls.
- Accounting integrations: QuickBooks Online and Xero connect with two-way invoice sync, keeping your project billing and bookkeeping aligned without manual data entry.
Bonsai Agency Software Integrations
Bonsai Agency Software offers documented integrations with QuickBooks Online, Xero, Stripe, Slack, Gmail, Google, and Calendly. It also supports Zapier, but no public API is documented for custom integrations.
Pros and Cons
Pros:
- Clients track milestones and pay through portal
- Role-based rate cards reduce billing adjustments
- Billable hours flow directly into client invoices
Cons:
- Slow support responses complicate billing issues
- Payment holds can delay agency cash flow
Ravetree
Best for client invoicing and management
Ravetree is a professional services automation (PSA) platform that brings together project management, time and expense tracking, client invoicing, retainer billing, CRM, and resource planning in one system.
Who Is Ravetree Best For?
Ravetree is a strong fit for agencies and consultancies that bill clients for services and need project management, time tracking, and invoicing to work as one system.
Why I Picked Ravetree
Ravetree earns its spot on my shortlist because of how tightly it connects project delivery to client billing. I love that its "Ready to Invoice" page automatically pulls approved time, expenses, and retainer charges into a single invoice, so nothing gets missed at billing time. Client-specific rate cards with start and expiration dates mean the right rate applies automatically, even across complex, multi-phase projects.
Ravetree Key Features
- Retainer billing automation: Ravetree generates and sends renewal invoices on a set schedule and can auto-charge clients through Stripe at the end of each billing period.
- Resource capacity planning: Utilization heat maps, skill-based filtering, and drag-and-drop scheduling let you manage team availability across all active client projects.
- Project budgeting and profitability tracking: Real-time budget burndown, estimated-vs-actual comparisons, and gross-profit reports are tied directly to each project.
- Proposal-to-project conversion: Approved proposals can automatically create a project from a template and trigger invoice generation without any manual setup.
Ravetree Integrations
Ravetree offers native integrations with QuickBooks, Xero, Stripe, HubSpot, Google Calendar, Outlook Calendar, Google Drive, Dropbox, OneDrive, and GitHub. It also supports an open API for custom integrations; Slack is listed as coming soon.
Pros and Cons
Pros:
- Profitability reports connect budgets and actuals
- Approved time and expenses feed invoices
- Responsive support helps teams get started
Cons:
- Occasional bugs can slow billing work
- Staff can feel overwhelmed during adoption
Accelo
Best for billing controls and margin tracking
Accelo is an AI-powered professional services automation (PSA) platform that combines project management, time tracking, client billing, retainer management, and profitability forecasting in a single system.
Who Is Accelo Best For?
Accelo is built for mid-sized agencies and professional services firms that need tight control over billing across multiple clients, retainers, and projects simultaneously.
Why I Picked Accelo
I picked Accelo as one of the best because it gives you genuinely granular control over what gets billed and at what rate. The project rate card system lets you set per-staff rates, apply client division defaults, and override them at the project level, so margins stay predictable across every engagement. I especially like the Margin Guard AI agent, which flags profitability drops before they become losses, and the bulk Company Billing wizard, which invoices across multiple clients, retainers, and tickets in one pass.
Accelo Key Features
- Timesheet approval workflow: Time entries move through a structured pending-to-approved process, and only approved time becomes available to invoice.
- Retainers module: Automatically renews billing periods and schedules invoices, including fixed charges for non-time items like licenses and subscriptions.
- Client Workspace portal: A branded, passwordless client portal where clients can view project dashboards, Gantt timelines, and milestone sign-offs with a timestamped audit trail.
- Resource and capacity planning: AI matches staff to projects based on skills, availability, and workload, with utilization tracking and pipeline-weighted demand forecasts.
Accelo Integrations
Accelo offers integrations with Xero, QuickBooks Online, Sage Intacct, Stripe, Authorize.net, PayPal, Jira, Azure DevOps, GitHub, and Expensify. It also provides RESTful and Forms APIs for custom integrations, plus Zapier.
Pros and Cons
Pros:
- Retainers renew and invoice automatically
- Approved time feeds invoice creation
- Client and project data stay together
Cons:
- Complex workflows can slow initial adoption
- Reporting takes hunting to find worked hours
New Product Updates from Accelo
Accelo Adds Quote Designer and Pipeline Management
Accelo adds Quote Designer, enhanced pipeline views, and quote tracking with version history. This helps teams create proposals and manage opportunities from scoped work. For more information, visit Accelo’s official site.
Other Project Management Software With Invoicing
Here are some additional project management software with invoicing options that didn’t make it onto my shortlist, but are still worth checking out:
- VOGSY
For mixed billing models across projects
- Kantata
For margin tracking tied to client billing
- Avaza
For client approval and billing in one place
- BigTime
For billing rate rules across client projects
- Rocketlane
For milestone-based billing workflows
- Bonsai
For billing clients through a project portal
- Certinia
For Salesforce-native billing and projects
- Harvest
Free time-to-invoice workflow
- WorkflowMax
For job costing tied to billing rates
- Workamajig
For creative agency billing and accounting
How I Evaluate Project Management Software Invoicing
My evaluation breaks into two layers: what a tool must do—like billing clients from tracked hours—and what makes certain tools stand out.
Core Functionality (Table Stakes For This List)
When I'm selecting tools for my list, I rank each one on a scale from 0 (does not offer the functionality) to 5 (excels in this area) for each core functionality listed below. Then, I calculate the tool's total score into a percentage. Each tool needs to achieve a minimum total score of 65% to be considered for inclusion.
- Invoice Creation & Customization: I check whether you can build branded, client-ready invoices with line items, taxes, and discounts directly inside the PM tool.
- Time & Expense Billing: Tracked hours and logged expenses should flow into invoice line items—no rekeying data from timesheets into a separate billing tool.
- Project-Based Billing Models: I look for support across hourly, fixed-fee, milestone, and retainer billing since most agencies juggle multiple contract types at once.
- Budget & Profitability Tracking: Each tool should tie invoiced revenue back to project budgets so you can see billed vs. unbilled amounts and margin per project.
- Client & Payment Management: I evaluate how clients receive and pay invoices—whether through integrated gateways like Stripe or PayPal, or a client-facing portal.
- Accounting Integrations: Syncing invoice data to tools like QuickBooks or Xero matters here, so I look at depth of integration and whether sync is one- or two-way.
Once I have a list of tools that meet the criteria, I consider what sets each platform apart.
Differentiating Factors (What Sets Vendors Apart)
Here's how I compare and contrast different vendors:
Standout Features
Multi-currency invoicing matters when your projects span multiple regions—I look for tools that handle currency conversion and local tax formats without manual workarounds. Approval workflows are another differentiator, especially for agencies where a finance lead needs to sign off on draft invoices before they reach the client. I also evaluate revenue recognition features, since tying recognized revenue to delivery milestones gives PMO leads a much clearer picture of project health than invoice-sent dates alone.
Beyond Features
Pricing structure matters a lot here—I check whether invoicing is bundled into the base plan or locked behind a premium tier, since that changes the real cost for smaller teams. I also evaluate buyer fit by team model. A tool built for a ten-person creative agency often feels bloated for a solo consultant, and vice versa. Security is worth a close look too, especially role-based permissions that keep billing data visible only to finance leads while project teams stay focused on delivery.
How to Choose Project Management Software With Invoicing
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Can the software grow with your business? Consider the number of projects and users you plan to have in the future and ensure the tool can accommodate that. |
| Integrations | Does the software connect with your existing systems? Check if it integrates with tools like your CRM, email, or accounting software. |
| Customizability | Can you tailor the tool to fit your workflows? Look for options to customize fields, dashboards, and reports to match your processes. |
| Ease of use | Is the interface user-friendly? A simple design helps your team adapt quickly without extensive training. |
| Implementation and onboarding | How long will it take to get started? Evaluate the ease of setting up the software and the support available during the onboarding process. |
| Cost | Is the pricing within your budget? Consider the total cost, including any hidden fees or costs for additional users or features. |
| Security safeguards | How does the software protect your data? Look for encryption, regular backups, and compliance with data protection standards. |
What is Invoicing in Project Management?
Project management software with invoicing combines project management functionalities with financial management tools such as timesheets and billable hour tracking, cashflow analytics, and invoicing tools.
This type of software typically includes features for project planning, task management, collaboration, and time tracking, allowing users to efficiently manage and monitor various aspects of a project.
Small teams, freelancers, and startups greatly benefit from using it. These groups normally have budget constraints and other places where they need to invest their money rather than paying for three or four different professional services tools.
Features
When selecting project management software with invoicing, keep an eye out for the following key features:
- Security safeguards: Protects sensitive project and financial data with encryption and regular backups.
- Task management: Organizes tasks and assigns them to team members, helping keep projects on track.
- Time tracking: Monitors the time spent on tasks, ensuring accurate billing and productivity insights.
- Invoice generation: Creates and sends invoices directly from the software, simplifying the billing process.
- Customizable dashboards: Allows users to tailor their view for quick access to important project data.
- Budget tracking: Keeps an eye on project expenses and ensures they stay within the allocated budget.
- Integration capabilities: Connects with other tools like CRMs and accounting software for seamless data flow.
- Multi-currency support: Facilitates billing for clients in different countries, accommodating various currencies.
- Reporting tools: Provides insights and analytics on project performance and financials.
- Collaboration features: Enhances team communication and file sharing within the platform.
- Client portals: Let clients view invoices, expenses, and tracked time, and may allow online payments.
Benefits
Implementing project management software with invoicing provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved organization: Task management and customizable dashboards help keep projects orderly and on schedule.
- Accurate billing: Time tracking and invoice generation ensure clients are billed correctly for the work done.
- Enhanced collaboration: Built-in communication tools make it easy for team members to share ideas and updates.
- Better financial oversight: Budget tracking and reporting tools give insights into project costs and financial health.
- Simplified workflows: Integration capabilities connect with other tools to reduce manual data entry and errors.
- Global reach: Multi-currency support allows you to handle international clients with ease.
- Data security: Security safeguards protect your project and financial data from unauthorized access.
Costs & Pricing
Selecting project management software with invoicing requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in project management software with invoicing solutions:
Plan Comparison Table for Project Management Software With Invoicing
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic task management, limited projects, and basic support. |
| Personal Plan | $5-$25/user/month | Task management, time tracking, invoice generation, and limited integrations. |
| Business Plan | $30-$50/user/month | Advanced reporting, budget tracking, enhanced integrations, and collaboration features. |
| Enterprise Plan | $60-$100/user/month | Customizable dashboards, multi-currency support, advanced security safeguards, and dedicated support. |
Project Management Software With Invoicing FAQs
Here are some answers to common questions about project management software with invoicing:
What integrations should I look for?
When selecting a project management tool with invoicing, consider integrations with time tracking and CRM software, such as Hubspot, Harvest, Pipedrive, and Salesforce, as well as communication platforms like Slack and Teams.
How can customizable dashboards improve project management software with invoicing?
Customizable dashboards let you tailor your view to focus on the most relevant data. This personalization helps you quickly access project statuses, billing information, and team performance, allowing for more informed decision-making and efficient project oversight.
Why is multi-currency support important in project management software with invoicing?
Multi-currency support is crucial if you work with international clients. It allows you to bill in different currencies without manual conversions, ensuring accuracy and professionalism in your invoicing process. This feature helps you accommodate clients globally, expanding your market reach.