The 35 Easiest Project Management Software Reviewed For 2025

Wrike is a work management platform that offers intuitive navigation with distinct Spaces, folders, and tasks, which you can customize however you like and collaborate in real time while sharing workflows, calendars, and more. Beyond its customization and flexibility, Wrike also helps teams stay realistic about capacity. Danilo Coviello, Founder of Espresso Translations, noted: “The workload perspective prevents me from burning out my team. … I am able to stare clients in the eye and give them realistic dates as I understand what my capacity really looks like. … Wrike does remove the uncertainty.”

Wrike offers a user-friendly experience with advanced customization capabilities, which makes it better suited for experienced PMs, as building projects can get confusing without prior experience. My recommendation is you start a project using the List view because I found it easier to lay out the tasks and subtasks there than in the Gantt view.

As I was creating my tasks, I also noticed that Wrike places the last item I created on top of the list, which is counterintuitive to how I define tasks in a project. Changing the filters did not help to solve it.

Intuitive score: ⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️

Wrike offers 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Wrike is free for up to 5 users. Paid plans come with a 14-day free trial.

monday.com is so popular that I had to bring it into this list. If I’m being honest, the platform has so many features and customization options that it can be difficult to intuitively build out your projects. That said, consultant Fred Baker, who has helped many firms implement monday.com, points out that “monday.com makes it super easy for beginners to get started. Of course, you can design your own workspaces and boards, but the platform also offers a variety of templates to choose from.”

To prevent your suffering, here is my suggestion. First, stay away from the Gantt view. Instead, use the main table view to build out your initial project draft, exchange the date column for the one named ‘timeline’ so you can track a date range, and make sure you click on the checkboxes when selecting dependencies (you’ll know when you see it). If you click anywhere other than the checkbox it will take you to the dependencies of another task.

Intuitive score: ⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Zoho project, GitHub, Trello, Dropbox, Typeform, and many more, accessible through a paid plan with Zapier.

monday.com is free for up to 2 users and paid plans start at $8/user/month.

ClickUp is covered in many lists throughout the internet. I guess it’s because they claim to be the productivity tool that will replace all the others you have. After trial by fire with my easiest project management software test… they passed.

Drag-and-drop in the Gantt chart, a list view that makes it easy to create tasks, subtasks, assign and set dates are among the features that help to easily learn this tool. As opposed to other top tools, ClickUp did not let the robustness of their platform crowd the simplicity of its use. Still, as Jeff Cypher, Strategic Services Consultant at ClickUp, points out: “ClickUp is very customizable, which is both its biggest strength and biggest challenge for new users. New users may find it daunting, but training sessions can help understand how to use all the functions in the tool.”

Intuitive score: ⭐️⭐️⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️⭐️

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp is free with limited storage for an unlimited number of users. Paid plans start at $5/user/month and offer a free-trial.

Celoxis is an all-in-one project portfolio management (PPM) solution, with tools to support your project, resource, and financial management. It has clear, comprehensive Gantt charts to help you build out project plans, and built-in scheduling to help you manage your workforce. Time and expense tracking are included, too, keeping all your project management needs under one roof.

The platform is robust, and its feature set is capable of supporting complex projects. That said, it offers a friendly interface that once you get the hang of is intuitive to navigate. One of the things that qualifies it as an 'easy' project management solution is its broad functionality. You can essentially manage all aspects of your portfolio management in the system, helping to reduce app-switching and keeping information consolidated. Ready-made, customizable workflow apps are also available, helping to streamline your processes.

Intuitive score: ⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️

The software integrates with several other tools, including Google Drive, Microsoft Excel, Microsoft Project, Jira, Slack, Salesforce, Google Calendar, Outlook, Evernote, and QuickBooks Online. You can also access additional integrations with a paid Zapier account.

Paid plans for Celoxis start from $25 per user, per month. A 30-day free trial is also available.

QuickBase offers a simple platform for managing complex projects and workflows. It provides a code-free builder you can use to set up applications, integrations, automations, and design workflows for your team. This helps you alleviate manual workloads and ensure compliance, plus keep track of how work is getting done.

The software is flexible enough to suit the needs of different types and sizes of teams in various industries. You can get applications up and running quickly without needing to know how to code. Users can also access tons of self-serve documentation, including learning resources, training, and certification programs, to help them get the most out of the product.

Intuitive score: ⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️

Integrations include Outlook, Microsoft Teams, Google Workspace, Slack, Box, Dropbox, OneDrive, Trello, Asana, Jira, Zendesk, and Docusign, among others.

Paid plans start from $35 per user, per month, and a 30-day free trial is available.

Quire is a cloud-based project management tool designed to help teams organize their work and collaborate effectively. It offers a range of features that allow users to break down complex projects into manageable tasks and track progress over time. For example, its nested list view allows you to turn large projects into smaller subtasks. This hierarchical structure helps teams stay organized and ensures that every aspect of a project is accounted for. 

Another feature that makes Quire stand out is its dynamic timeline view. This Gantt chart-style feature enables you to visualize your project's schedule, adjust timelines, and track progress.

Intuitive score: ⭐️⭐️⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️

Integrations include Google Calendar, Gmail, Slack, Outlook, Zoho Flow, GitHub, Apple Calendar Sync, Box, Dropbox, Google Drive, and Microsoft Teams.

Bonsai is a comprehensive project management tool designed for creative and digital agencies, consultancies, and professional service providers. Its easy-to-use platform offers a centralized approach with essential features for client, project, and financial management in one place. This approach makes it ideal for businesses looking for a solution that consolidates their project and business functions.

The software offers a wide range of features such as project time tracking, timesheet management, online time tracking, calendar management, task management, resource management, billable and non-billable hours tracking, customizable reports, appointment management, billing portal, collaboration tools, contact database, online invoicing, expense tracking, and more.

Intuitive score: ⭐️⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️

Integrations include QuickBooks Online, Xero, Google Sheets, Gmail, Google Calendar, Calendly, Zapier, Slack, ClickUp, Trello, Google Drive, HubSpot, and more.

Paid plans start from $10/user/month, with a free trial available.

Projects is Zoho’s cloud-based project management software. It is designed to help project managers create and implement project plans, keep track of workflows, and collaborate with their team. It is a key component of Zoho One, a fully integrated suite that encompasses all the products offered by Zoho.

One of Zoho Projects’ main features is task management. With Zoho’s task management solution, users can easily manage projects at any scale or complexity. The tool works by allowing users to break down projects into simple tasks, subtasks, task lists, and milestones. They can visualize their project plans and keep track of their progress more efficiently through Kanban boards and Gantt charts. This makes setting up dependencies between related tasks much easier for everyone involved, especially when trying to make sure that everyone remains on schedule.

Zoho Projects is endlessly scalable and flexible using its marketplace of tool connectors and app add-ons. Pick between hundreds of integrations, free and paid options, for customer relationship management, asset management, marketing, design, and more. You can sort add-ons by pricing, user rating, and/or functionality. Certain add-ons are limited to paid Zoho Projects plans but many are open to freemium users, like Hubspot, DocuSign, and SugarCRM.

Features include roadmapping, project management, task scheduling/tracking, customer management, prioritization, and notifications.

Intuitive score: ⭐️⭐️⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️

Integrations include Microsoft Office 365, Microsoft Teams, Google Drive, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported. Being part of the Zoho ecosystem allows you to connect to several of Zoho’s own services for Sales, Marketing, CRM, customer service, and others.

Zoho Projects is completely free for up to three users, while the Premium option starts at $5/user/month and offers a 10-day free trial.

Miro is a visual workspace tool that facilitates collaboration and innovation, offering features such as visual project management, diagramming, process mapping, and content visualization.

I chose Miro because it provides a visual workspace that simplifies collaboration and innovation for teams. Its standout features include support for visual project management, diagramming, process mapping, and content visualization, which cater to a diverse range of teams such as product management, engineering, IT, UX & design.

Features include real-time collaboration tools, such as sticky notes and comments, an infinite canvas, custom frames and shapes, presentation mode, TalkTrack to record process explanation videos, Miro Assist AI, document and image embedding, voting and polling features, mind mapping tools, screen sharing, timeline and roadmap planning, access control and permissions management.

Integrations include Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Monday.com, Confluence, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

FigJam is an online whiteboard tool that's highly flexible and can be used for all types of collaborative work. Your team can use it for brainstorming, designing workflows, and planning and tracking their projects. It's essentially a blank canvas you can set up however you like using stickers, comments, shapes, lines, arrows, images, and more to map out concepts, ideas, and plans.

But its flexibility doesn't mean you'll always have to start from scratch. The software provides plenty of pre-built templates you can use to get yourself started. Templates include project kickoff brainstorm structures, project roadmaps, timelines, and flowcharts. There's also lots of support documentation available, both from Figma and from the Figma community.

Intuitive score: ⭐️⭐️⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️⭐️

Native integrations are available for Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.

A freemium plan is available for up to 3 boards, and paid plans start from $3 per user, per month.

MeisterTask is a project management tool that simplifies task organization and team collaboration. It offers a visual, Kanban-style interface, making it easy to track progress and manage workflows. The platform supports customization, allowing users to tailor project boards to fit their specific needs. With features like task automation, due date reminders, and time tracking, it streamlines project execution, enhancing productivity.

Integration with tools like MindMeister for mind mapping enhances its capability for brainstorming and ideation, bridging the gap between concept and action. MeisterTask facilitates seamless collaboration, with options for file sharing, commenting, and assigning tasks, ensuring that team members are always in sync. Its focus on security, through data encryption, provides peace of mind for users prioritizing data protection.

Intuitive score: ⭐️⭐️⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️⭐️

Integrations include Slack, Dropbox, GitHub, Google Drive, Microsoft Teams, Outlook, Zapier, Trello, Asana, MindMeister, and others.

MeisterTask costs from $14.50/month (billed annually) and offers a free trial.

Trello is the project collaboration tool of the Atlassian software portfolio. I’ve used Trello in the past and I was excited to try out their new Timeline, Calendar, and Table views as part of their premium plan. However, I was not impressed.

Every friendly bit those cards have in the Kanban view is lacking in the other three. It was hard to build the project and I ended up using the cards to build my task list. After color coding milestones, I discovered that it wasn’t visually translating to the other views! Finally, there is a lack of built-in dependency management.

Intuitive score: ⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️

Trello integrates with more than 200+ apps and tools your team depends on like Slack, Google workspace, Salesforce, Dropbox and more directly into your Trello boards. (Note: Some connections require an additional subscription fee.)

Trello has a free plan and paid ones start at $5/user/month with a 14-day trial.

Teamwork is easy to use, no doubt. However, it is not for beginners, so if you are new to project management go to another software in this list. Why? Because it is not completely intuitive how to build a project in one go. I found myself bouncing between views to get the most out of the tool.

My suggestion is to create your tasks and set dates in the list view, build dependencies in the Gantt view, and leave your milestones until the end. The milestones need to be created in a separate view called ‘milestones’. You’ll have to create them and assign them to the correct phase in your project.

Intuitive score: ⭐️⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️

Teamwork integrates with Google Drive, Box, OneDrive, Dropbox, Slack, Microsoft Teams, MS Office, Harvest, Quickbooks, Xero, Hubspot, SharePoint, Microsoft Project, SoftSync, and hundreds of others using a paid plan through Zapier.

Teamwork is free for up to 5 users. Paid plans cost from $10/user/month and come with a 30-day free trial.

ProjectManager at first glance is a tool which looks like MS Project, so immediately there’s a familiar feeling and intuitiveness to building the project. My learning curve steepened once I got to setting dependencies as this software does not have drag-and-drop for it.

In an attempt to give you flexibility to connect tasks, ProjectManager establishes relationships with the fields ‘assign to’ and ‘assign from’ instead of predecessor, which we are used to. My recommendation: when you link tasks, select the predecessor and use the ‘link to’ option to avoid errors.

Intuitive score: ⭐️⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️

ProjectManager integrates with MS Project, Excel, Office 365, Salesforce CRM, QuickBooks, Xero, Dropbox, Desk.com, JIRA, Hubspot, Slack, Zendesk, Evernote, OneLogin, OneDrive, and the complete Google Suite. They also have a powerful REST API to help you build against internal or external tools.

ProjectManager has a free plan for up to 3 users. Paid plans start at $11.50/user/month and have a 30-day trial.

Starting as an open source project, ActiveCollab has been in the market for over a decade. Although not one of the top contenders in productivity tools, this product checks all the boxes for this list.

After using it for a few minutes, it was clear to me that this is a friendly interface. The layout is consistent throughout the different modules, which makes it easy to find your way around it. With a list, column, and timeline view, it has all the necessary ingredients for you to bake your next project.

Intuitive score: ⭐️⭐️⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️

They have a free plan and their paid plans start at $6.25/user/month with a 14-day free trial.

ProofHub is a project management and team collaboration software designed to enhance productivity and centralize project tasks. It offers tools to facilitate team collaboration and streamline workflows, making it easier for teams to manage projects efficiently.

Why I Picked ProofHub: One of the reasons I picked ProofHub as a great choice for project management is its task management features. You can organize tasks using boards, table views, and workflows, allowing your team to visualize and manage tasks more effectively. This helps keep everyone aligned and aware of their responsibilities. Additionally, the Gantt chart feature lets you manage timelines and identify project roadblocks, crucial for keeping your project on track and meeting deadlines.

Another standout feature is the collaborative tools available in ProofHub. You can facilitate communication through chat, discussions, and announcements, ensuring that your team stays connected and informed. The proofing feature allows you to review and approve files with markup tools, which is particularly useful for creative teams needing feedback on designs and documents. This collaboration ensures that everyone is on the same page and can contribute to the project's success.

ProofHub Features & Integrations

Features include time tracking, which allows you to monitor team hours and generate reports for better resource management. Custom roles provide you with the ability to control access to project information, ensuring that sensitive data is only available to those who need it. Additionally, project templates save you time by allowing you to reuse project structures for similar projects, promoting consistency and efficiency across your team.

Integrations include Slack, Box, Dropbox, Google Calendar, Google Drive, OneDrive, Freshbooks, QuickBooks, iCal, Microsoft Outlook, Zapier, and Evernote.

Confluence, developed by Atlassian, is a team workspace tool designed for knowledge management and project collaboration. It allows users to create, capture, and collaborate on projects and ideas through dynamic pages and spaces, which help in structuring and sharing work.

Why I picked Confluence: Confluence offers a centralized workspace where users can create, share, and manage project documents, such as meeting notes, product requirements, and research reports. The platform includes a user-friendly text editor, document approval workflows, and version control, which helps in tracking changes and maintaining audit trails.

Confluence also provides a variety of pre-built templates to simplify content creation and organization. Its knowledge management module allows for the centralization of project resources, making it easier to access and search relevant content. Additionally, Confluence integrates with other tools and systems, enhancing its functionality and making it a versatile option for project management.

Confluence Features & Integrations

Features include whiteboards, real-time editing, commenting, notifications, an AI editor, structured data management, and advanced search capabilities. 

Integrations include Jira, Trello, Google Drive, Microsoft Teams, Slack, Microsoft Office 365, Optics, Aura, Pulse, and Balsamiq Wireframes.

Basecamp is a cloud-based project management software that helps you collaborate and manage multiple projects simultaneously. It offers a user-friendly interface, intuitive workflows, and dashboards where you can quickly see project-related information. With Basecamp, you can easily set up projects, create tasks, assign them to team members, set deadlines, and monitor their progress. Basecamp enables users to start quickly and collaborate without any unnecessary learning curve. Its well-organized tabs, labels, and search functions make finding and managing project elements easy.

One feature I particularly like is Campfire. It allows team members to join virtual chat rooms to discuss project-related topics in real time. Basecamp also offers the option to create recurring tasks and assign them to specific team members or groups. Furthermore, the calendar helps you keep track of important dates, deadlines, and milestones.

Finally, the software has built-in file sharing and storage, where you can upload different files, including documents, images, and videos, which automatically become accessible to other members, thus making document sharing much more manageable. You can easily link Google Docs and discuss them in the tool.

Intuitive score: ⭐️⭐️⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️⭐️

Basecamp integrates with other popular tools like Trello, Zapier, and Slack, further enhancing its functionality and enabling companies to stay organized across different platforms.

Office Timeline is a tool designed for creating visual project timelines and Gantt charts, directly integrated into Microsoft PowerPoint. It simplifies project planning and communication, allowing users to quickly turn complex project data into clear PowerPoint slides. Ideal for managers and teams who need to present project plans or progress reports in a visually engaging manner.

The software offers a straightforward interface, making it easy for users to generate professional timelines without extensive training. Features include customizable templates, drag-and-drop simplicity, and the ability to import data from other project management tools. This functionality aids in efficiently conveying project information, facilitating better understanding and decision-making among stakeholders.

Intuitive score: ⭐️⭐️⭐️⭐️⭐️

Documentation: ⭐️⭐️⭐️⭐️

Overall score: ⭐️⭐️⭐️⭐️⭐️

Office Timeline integrates with Microsoft Excel and Project, as well as other tools like Jira and Smartsheet, to facilitate the import and visualization of project data. 

Office Timeline costs from $149/license/year. A free version is also available.