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The 10 Easiest Project Management Software

Easiest Project Management Software Shortlist

Here’s a summary of the 10 tools in this article.

  1. monday.com

    Packed with features and best for experienced DPMs

  2. TeamGantt

    Intuitive tool with task color coding and progress bar per task.

  3. Trello

    Best for projects with little to no dependencies

  4. GanttPro

    Intuitive interface that lets you build a chart in minutes

  5. ProjectManager

    Functional dashboard for portfolio management

  6. Paymo

    Project management tool with CRM-like behavior

  7. ClickUp

    Robust platform that’s intuitive, easy to navigate, and interactive.

  8. Wrike

    Best for DPMs with experience and multiple concurrent projects

  9. Hive

    Easy to learn, use and feels almost playful

  10. Teamwork

    Easy once you understand the capabilities of each view.

Hello reader! You might be here because you are new to project management and want a simple project management app to help with your project planning. Maybe you are experienced project managers looking for an easy tool to make your lives better.

Regardless of your experience, I decided to provide some software advice this time around based on how easy software vendors have made it for us to understand their products.

Approach

I created a project plan for a tool migration project and decided to replicate this in every software on the list. I did not watch any tutorials or welcome guides and based my experience on pure, raw, 100% Hermann intuition.

After I was done creating it, I looked at their documentation to see if it was easy enough to understand. I went through the basics and looked at the availability of videos and pictures to guide the user. My grading in both intuitiveness and documentation is based on a 5-star rating and it averages out to an overall score for each tool.

Comparison Criteria

What do I look for when I select the easiest project solution? Here’s a summary of my evaluation criteria: 

  1. Intuitiveness: I look at my way of discovering the tool, clicking to find what I want based on the limited information I have on the tool and past experience.
  2. Documentation: I look at the support material to see if there are videos, articles, guides, how-to’s, and information I can easily search to find an answer when I get stuck.
  3. Integrations: I look at how I can expand the functionality of the tool I’m using based on the connections I can make with complementary software from other vendors.
  4. Value for $: I look for free trials, free versions and the price point for paid plans.

Project Management Software Key Features

  1. Task management: Ability to handle my project task list. Assign tasks, set recurring tasks, create, move, and delete.
  2. Resource management: Feature that allows you to handle who is working or will be working on the project.
  3. Views: Ways of displaying project information. Gantt chart, kanban, list, and table views are some examples.
  4. Team collaboration: Spaces within the software that let the team interact with the project manager and other team members.

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Overview Of The 10 Easiest Desktop Project Management Software

Here’s a brief description of each project management tool to tell you my experience using it, some noteworthy features, and screenshots to give a snapshot of the user interface.

1

monday.com

Packed with features and best for experienced DPMs

monday.com is so popular that I had to bring it into this list. If I’m being honest, the platform has so many features and customization options that it was difficult to intuitively build this project. To prevent your suffering, here is my suggestion. First, stay away from the Gantt view.

What you can do: Use the main table view to build out your initial project draft, exchange the date column for the one named ‘timeline’ so you can track a date range, and make sure you click on the checkboxes when selecting dependencies (you’ll know when you see it). If you click anywhere other than the checkbox it will take you to the dependencies of another task.

Intuitive score: ⭐️⭐️⭐️
Documentation: ⭐️⭐️⭐️⭐️⭐️
Overall score: ⭐️⭐️⭐️⭐️

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Zoho project, GitHub, Trello, Dropbox, Typeform, and many more, accessible through a paid plan with Zapier.

monday.com is free for up to 2 users and paid plans start at $8/user/month.

From $8/user/month

2

TeamGantt

Intuitive tool with task color coding and progress bar per task.

TeamGantt has all you need to build the basic structure of a project from one view: Gantt. Call it nostalgia, but I like building my projects from this view because it reminds me of my days using MS Project. However, TeamGantt delivered what I needed and more!

Build your tasks on the left-hand pane and assign them to people or tags if you’re not sure who will be working on it. Click on the right-hand pane to start a timeline and drag to extend its duration. Create dependencies by dragging your pointer between tasks. Finally, color-code your tasks so you can later use them as a filter.

Intuitive score: ⭐️⭐️⭐️⭐️⭐️
Documentation: ⭐️⭐️⭐️⭐️⭐️
Overall score: ⭐️⭐️⭐️⭐️⭐️

TeamGantt integrates natively with Slack, Trello, and Dropbox; offers additional API integrations; and connects to hundreds of other apps using a paid Zapier account.

TeamGantt is free for up to 3 users. Paid plans start at $19.90/user/month with a 30-day trial.

30 days free trial

From $19.90/user/month

3

Trello

Best for projects with little to no dependencies

Trello is the project collaboration tool of the Atlassian software portfolio. I’ve used Trello in the past and I was excited to try out their new Timeline, Calendar, and Table views as part of their premium plan. However, I was not impressed.

Every friendly bit those cards have in the Kanban view is lacking in the other three. It was hard to build the project and I ended up using the cards to build my task list. After color coding milestones, I discovered that it wasn’t visually translating to the other views! Finally, there is a lack of built-in dependency management.

Intuitive score: ⭐️⭐️
Documentation: ⭐️⭐️⭐️⭐️⭐️
Overall score: ⭐️⭐️⭐️

Trello integrates with more than 200+ apps and tools your team depends on like Slack, Google workspace, Salesforce, Dropbox and more directly into your Trello boards. (Note: Some connections require an additional subscription fee.)

Trello has a free plan and paid ones start at $5/user/month with a 14-day trial.

14 days free trial

From 5/user/month

4

GanttPro

Intuitive interface that lets you build a chart in minutes

GanttPro surprised me with how easy it was to understand where to click to get what I wanted. After 5 minutes of clicking around I had it. The way you can build your timeline is intuitive since it has drag-and-drop functionality and automatic timeline shifting.

Task dependencies were easy to create, task management is easy with the built-in progress bar that shows on the timeline, helps with tracking project progress, and without knowing I even had a workload sheet automatically built for me!

Intuitive score: ⭐️⭐️⭐️⭐️⭐️
Documentation: ⭐️⭐️⭐️⭐️⭐️
Overall score: ⭐️⭐️⭐️⭐️⭐️

GanttPRO integrates with JIRA Cloud but does not list any other native third-party connections.
Pricing starts at $7.99 and has a 14-day trial.

14 days free trial

From $7.99

5

ProjectManager

Functional dashboard for portfolio management

ProjectManager at first glance is a tool which looks like MS Project, so immediately there’s a familiar feeling and intuitiveness to building the project. My learning curve steepened once I got to setting dependencies as this software does not have drag-and-drop for it.

In an attempt to give you flexibility to connect tasks, ProjectManager establishes relationships with the fields ‘assign to’ and ‘assign from’ instead of predecessor, which we are used to. My recommendation: when you link tasks, select the predecessor and use the ‘link to’ option to avoid errors.

Intuitive score: ⭐️⭐️⭐️⭐️
Documentation: ⭐️⭐️⭐️⭐️⭐️
Overall score: ⭐️⭐️⭐️⭐️

ProjectManager integrates with MS Project, Excel, Office 365, Salesforce CRM, QuickBooks, Xero, Dropbox, Desk.com, JIRA, Hubspot, Slack, Zendesk, Evernote, OneLogin, OneDrive, and the complete Google Suite. They also have a powerful REST API to help you build against internal or external tools.

ProjectManager has a free plan for up to 3 users. Paid plans start at $11.50/user/month and have a 30-day trial.

30 days free trial

From $11.50/user/month

6

Paymo

Project management tool with CRM-like behavior

Paymo is a tool I’d never used before but heard about, so I was excited to give it a try. I can tell you that navigating the tool was intuitive and I was able to see how they connect project management to client management and resource allocation.

To build your project properly, start at the list view and make sure you clear the default filters that are activated in this view. Once you create your tasks and select dates, switch to the Gantt view where you can finish establishing dependencies with their drag-and-drop functionality.

Intuitive score: ⭐️⭐️⭐️⭐️⭐️
Documentation: ⭐️⭐️⭐️⭐️⭐️
Overall score: ⭐️⭐️⭐️⭐️⭐️

Paymo integrations include Google products, Slack, Xero, and thousands of other 3rd party software through Zapier.

Paymo is free for personal use. Paid plans start at $4.95/user/month and have a 15-day trial.

15 days free trial

From $4.95/user/month

7

ClickUp

Robust platform that’s intuitive, easy to navigate, and interactive.

ClickUp is covered in many lists throughout the internet. I guess it’s because they claim to be the productivity tool that will replace all the others you have. After trial by fire with my easiest project management software test… they passed.

Drag-and-drop in the Gantt chart, a list view that makes it easy to create tasks, subtasks, assign and set dates are among the features that help to easily learn this tool. As opposed to other top tools, ClickUp did not let the robustness of their platform crowd the simplicity of its use.

Intuitive score: ⭐️⭐️⭐️⭐️⭐️
Documentation: ⭐️⭐️⭐️⭐️⭐️
Overall score: ⭐️⭐️⭐️⭐️⭐️

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp is free with limited storage for an unlimited number of users. Paid plans start at $5/user/month and offer a free-trial.

From $5/user/month

8

Wrike

Best for DPMs with experience and multiple concurrent projects

Wrike is a powerful software that is better suited for experienced PMs, as building projects can get confusing. I started building this project using the List view because I found it easier to layout the tasks and subtasks. Using the Gantt view for this takes more time as they’ve programmed the task details to show in a pop-up card.

As I was creating my tasks, I noticed that Wrike places the last item I created on top of the list, which is counter intuitive to how I define tasks in a project. Unfortunately, the same behavior translates to the Gantt view so I had to spend time rearranging the tasks. Changing the filters did not help either.

Intuitive score: ⭐️⭐️⭐️
Documentation: ⭐️⭐️⭐️⭐️⭐️
Overall score: ⭐️⭐️⭐️⭐️

Wrike offers 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Wrike is free for up to 5 users. Paid plans cost from $9.80/user/month and come with a 14-day free trial.

14 days free trial.

From $9.80/user/month

9

Hive

Easy to learn, use and feels almost playful

Hive is an incredibly intuitive tool. Took me 5 minutes to get this done from their Gantt view. They don’t have a list view, so if you are used to that, you may have some difficulty using it.
Note: dependencies are not enabled by default. To enable it go to the apps menu and toggle dependencies on.

I’ve mentioned before that I Iove how playful it feels to use this software. If you go to the apps menu you will see there are tons of features developed for it that just haven’t been turned on. They provide you with the starter version of the app and you do the rest. Easy!

Intuitive score: ⭐️⭐️⭐️⭐️⭐️
Documentation: ⭐️⭐️⭐️⭐️⭐️
Overall score: ⭐️⭐️⭐️⭐️⭐️

Hive integrates with Google Drive, MS Teams, Slack, Salesforce, Jira, and many more via a paid plan through Zapier.

Hive is free for up to 2 users. Paid plans cost from $12/user/month and come with a 14-day free trial.

14 days free trial

From $12/user/month

10

Teamwork

Easy once you understand the capabilities of each view.

Teamwork is easy to use, no doubt. However, it is not for beginners, so if you are new to project management go to another software in this list. Why? Because it is not completely intuitive how to build a project in one go. I found myself bouncing between views to get the most out of the tool.

My suggestion is to create your tasks and set dates in the list view, build dependencies in the Gantt view, and leave your milestones until the end. The milestones need to be created in a separate view called ‘milestones’. You’ll have to create them and assign them to the correct phase in your project.

Intuitive score: ⭐️⭐️⭐️⭐️
Documentation: ⭐️⭐️⭐️⭐️⭐️
Overall score: ⭐️⭐️⭐️⭐️

Teamwork integrates with Google Drive, Box, OneDrive, Dropbox, Slack, Microsoft Teams, MS Office, Harvest, Quickbooks, Xero, Hubspot, SharePoint, Microsoft Project, SoftSync, and hundreds of others using a paid plan through Zapier.

Teamwork is free for up to 5 users. Paid plans cost from $10/user/month and come with a 30-day free trial.

30 days free trial.

From $10/user/month

The 10 Easiest Desktop Project Management Software Summary

Tool Free Option Price
1
monday.com

Packed with features and best for experienced DPMs

Not available

From $8/user/month Check out monday.com
2
TeamGantt

Intuitive tool with task color coding and progress bar per task.

30 days free trial

From $19.90/user/month Check out TeamGantt
3
Trello

Best for projects with little to no dependencies

14 days free trial

From 5/user/month Check out Trello
4
GanttPro

Intuitive interface that lets you build a chart in minutes

14 days free trial

From $7.99 Check out GanttPro
5
ProjectManager

Functional dashboard for portfolio management

30 days free trial

From $11.50/user/month Check out ProjectManager
6
Paymo

Project management tool with CRM-like behavior

15 days free trial

From $4.95/user/month Check out Paymo
7
ClickUp

Robust platform that’s intuitive, easy to navigate, and interactive.

Not available

From $5/user/month Check out ClickUp
8
Wrike

Best for DPMs with experience and multiple concurrent projects

14 days free trial.

From $9.80/user/month Check out Wrike
9
Hive

Easy to learn, use and feels almost playful

14 days free trial

From $12/user/month Check out Hive
10
Teamwork

Easy once you understand the capabilities of each view.

30 days free trial.

From $10/user/month Check out Teamwork

Other Options

Here’s a few more that didn’t make the top list.

  1. Smartsheet

    Easy to use once you set a few basic configurations

  2. ActiveCollab

    Best for small projects with time tracking needs

  3. RationalPlan

    Easy work on the go with its offline mode

  4. Celoxis

    Easy to understand documentation

  5. Kissflow

    Easy tracking through status tags on tasks

  6. MeisterTask

    Impressive visuals that make it easy to distinguish between tasks and project stages.

Which is the easiest project management software?

Unfortunately, there’s no right answer for this question. First, you need to evaluate your needs to see the features that would be suitable for the type of work that you do. Then, think of your level of comfort with technology. Finally, try to learn from the experience someone else had with the software.

What Do You Think About This List?

I hope that my experience and evaluation of the software in this list helps you decide on your next tool. Most of the project management software in the market has a trial version of their software, so I recommend you try them. If you are looking for a list of free project management software, click here.

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By Hermann Fink

Hi! I'm Hermann Fink Fuentes, a technology enthusiast and chronic researcher. I've been in project management for over a decade, both as a technical lead for global corporations like Hewlett Packard, and as an entrepreneur. I'm constantly looking for tools that can help improve productivity, boost efficiency, consume as little budget as possible, and help shorten project completion timelines. Join me as I search for the perfect tool and share some content along the journey!

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