10 Best Requirements Management Tools & Software Of 2023

Jama Software provides a platform for requirements, risk, and test management. Teams building complex products, systems, and software use Jama Connect to improve cycle times, increase quality, reduce rework, and minimize effort proving compliance.

This enterprise-grade tool offers the ability to accurately capture and communicate requirements, goals, progress, and interdependencies throughout the development process. It enables you to align hardware, firmware, and software development stakeholders; improve efficiency; manage change; and prove compliance.

In Jama Connect’s features, you’ll find end-to-end live traceability of people, data, and processes, as well as real-time impact analysis, reviews, and approvals with team collaboration. For requirements gathering, you can define, organize, and execute requirements-based test plans and test cases to ensure quality and compliance.

All of these features are packed into a software that provides the flexibility to support various engineering disciplines and development methodologies. Pair that with an intuitive, browser-based interface, and you’ve got a comprehensive software that’s still easy to navigate.

You can integrate Jama Connect requirements and test plans with ALM, PLM, QA, and MBSE to ensure full traceability, visibility, and collaboration across the lifecycle.

With API integrations and third-party integration hubs, teams can work in familiar tools while contributing to projects in Jama Connect. Jama Connect licenses are available on a user and floating basis through an annual subscription model.

Pricing and trial information are available upon request.

Visure provides an easy to use and customized solution for requirements, risk, and test management.

It's a must have tool for teams building complex products, systems and softwares, which require end to end traceability from conception to testing and deployment, along with standard certification compliance. It's one of the most flexible and customizable RM platforms, making it easy for stakeholders to collaborate on simple or complex requirements.

Companies who actively use Visure claim a clear impact with on-time project deliveries, project compliance and decrease in development costs and cycle times.

Visure supports one of the best features for exporting and importing from MS Office, and integrates seamlessly with IBM DOORS, JIRA, Sparx EA, TFS, ReqIF, MATLAB, VectorCAST, and other key tools for system engineering teams. It also supports a wide variety of project types and methodologies including agile, waterfall, and V model.

Other key core features of the platform include: end-to-end traceability from conception to testing and deployment, all the way to source code like Java, C, C++; graphical representation of your workflow (data model) to enforce and protect a full traceability; one-click impact analysis and test management; and AI-driven quality analysis to automatically check the quality of your requirements.

This RM Tool uses natural language processing to apply the best tactics. You can create reusable components, requirements, and test cases to use across teams and projects. You can leverage full Word and Excel integration to easily elicit requirements from non-Visure users.

They provide a premium support, and ready-to-use templates tailored to different industry standards such as ISO 26262, IEC 62304, IEC 61508, CENELEC 50128, DO-178B/C, FMEA, SPICE, and CMMI.

And, last but not least, it offers one of the most affordable enterprise RM platforms in the market today.

You can get a 30 day free trial, and check their competitive pricing upon request.

Zoho Projects is a cloud-based project management solution equipped with features like Kanban boards for organizing work items, Gantt charts for resource planning, resource utilization charts for task allocation, and different dashboards for requirement management, analytics, and reporting, as well as tracking project metrics.

The software helps users plan projects, manage requirements, and optimize resources based on schedule and capacity. One of its main features is the Gantt chart, which allows project managers and stakeholders to properly organize and customize task schedules to suit the team and project requirements. The system can automatically update users regarding critical tasks and processes associated with current and upcoming projects. It can also automatically notify individual users and teams about potential bottlenecks and delays.

Apart from managing project requirements, tasks, and resources, Zoho Projects also provides tools tailored for collaboration and teamwork. Team members can connect online, meet virtually, communicate via chat, discuss through comment sections, and collaborate within documents. The software is also equipped with several tools for issue tracking, portfolio management, and budgeting. Project managers and team leaders can keep track of their staff member’s work hours through the built-in timer or the check-in and out button, right from inside the platform.

Zoho Projects is free for up to three users. Its paid plans start at $5 per user/month for the premium package and $10 for the Enterprise option. A 10-day free trial is available for both subscriptions.

Intland Software’s codebeamer is a full-stack, end-to-end Application Lifecycle Management platform with strong requirements management capabilities. The tool helps manage complexity from requirements to release in the delivery of safety-critical or traditional software and systems-of-systems products.

For developers of advanced products and software, this open platform extends ALM functionalities with product line configuration, and provides unique configurability for complex processes. Align people, workflows, and tools across the parallel streams of product delivery by enabling teams with a flexible, fully integrated, and highly collaborative platform.

codebeamer is a great tool to support engineers looking for traceability, transparency, and efficient collaboration in requirements management. The platform provides gapless traceability to help track interdependencies and the impact of changes throughout the lifecycle. Requirements-based testing is supported out of the box. Use codebeamer to identify, manage, and track requirements across the lifecycle in order to reduce costs, risks, and delivery times in product development.

Custom reporting options, automated change control, and simple approval management help streamline collaboration in high-velocity development environments. For developers of regulated products, Intland’s preconfigured industry templates and domain services help reduce regulatory compliance effort and costs.

The tool integrates with Jira, Microsoft Word, Excel, IBM Rational DOORS, and plenty more. codebeamer is available as an on-premise or cloud-hosted SaaS platform with flexible licensing options to suit the needs of every team. A free 30-day trial is provided. Pricing information is available upon request.

If you’re looking for a tool that’s easy to implement, access, and learn to use, ReQtest should be at the top of your list. It’s a fully cloud-based tool that you can access from anywhere, with a friendly, transparent pricing model that intentionally accommodates small, agile, and scaling teams (as well as large organizations) with a “pay for what you use” approach.

ReQtest offers a complete suite of useful requirements management tools as well as features designed for agile requirements gathering. These include test management tools, bug tracking, and visual bug reporting tools, end-to-end requirements traceability, easy data export to Excel, collaboration features, and agile task boards.

This is a lightweight but effective solution that works well if you’re happy with a stand-alone tool (ReQtest has two-way sync with Jira, but no other pre-built integrations) and have no need for it to perform the functions of a full QMS or ALM system.

Overall, it’s one of the most affordably-priced solutions out there. It starts at $10/user/month, making it a low-risk introductory solution, especially for organizations that are using a requirements management tool for the first time.

Modern Requirements offers a 4DevOps tool as a single-application solution for everything requirements management. The easy to use tools are built directly into Microsoft’s Azure DevOps, and allow you to create, automate, manage, analyze, and report requirements straight from your Azure DevOps project.

Modern Requirements4DevOps eliminates duplicate work, creates requirements reusability, and connects your requirements directly to your assets. You can build living requirements documents, diagrams, mockups, use case models, and other assets that are updated automatically as requirements change.

The tool also includes a built-in approval process (with e-signatures), easy to create baselines, and always up-to-date trace matrices. This solution allow teams to connect requirements to both development tasks and quality assurance testing for full traceability throughout the project lifecycle.

Built directly into Microsoft’s Azure DevOps, Modern Requirements provides a simple to use interface with the options to toggle off any features that might not be used by a given user. Modern Requirements also has a free guided bootcamp to help walk users through each of the offered tools, as well as professional training and support services at the implementation phase.

Modern Requirements is fully embedded with Microsoft’s Azure DevOps and provides your team with the opportunity to turn your new and existing projects into a single source of truth. They also offer full integrations through their Sync Bridge with all of the common tools.

Licenses are available on a User and Floating basis, and can be purchased as a perpetual license or through a subscription model.

Pricing information available upon request. Free 30-day trial available.

Xebrio is a complete requirements management ecosystem that empowers teams to communicate with one another while gathering, analyzing, and finalizing requirements.

Additionally, it covers the entire project development lifecycle from requirements to releases. Xebrio’s requirement workflow allows all stakeholders to actively participate during the requirement gathering process and has an approval mechanism to ensure collective consensus.

Xebrio facilitates mapping requirements to tasks, milestones, test cases, and bugs. These requirements can then be traced to releases for end-to-end traceability. Some key features of the tool include requirements version tracking and version traceability, and real-time collaboration for requirements gathering.

Xebrio’s other significant features include task management, test coverage, milestone tracking, and bug tracking. It also supports document collaboration, time-tracking, and reporting.

In essence, Xebrio is a requirements management ecosystem with built-in project management features.

Xebrio has special pricing for startups and small teams, starting from as low as $1/user/month with a 10-user minimum. Paid plans for bigger teams start at $10/user/month and offer a 14-day free trial.

Perforce’s Helix RM software is offered as a stand-alone module in their ALM (Application Lifecycle Management) suite, a product widely used among top-tier organizations.

This requirements management tool is scalable and can handle large files—it’s a great fit for large, distributed teams. Perforce has also gained a great reputation for responsive and effective customer support.

Helix RM offers a full suite of useful features, including a better offering of graphical tools than your average requirements management tool.

These include real-time collaboration features (comments, approval management, and easy file exports), impact analysis tools, requirements traceability, and test case management, file history graphs and even a time-lapse tool to visualize an item’s progress over time.

Helix resource management also stands out for its integrations—a two-way sync with Jira, as well as integrations with various Microsoft products, Slack, Eclipse, GitHub, Go2Group, Rational DOORS, and OpsHub.

Overall, Helix RM is a powerful tool, but it does take time to set up, implement, and learn to use it effectively. The good news is that they offer a wide variety of resources like video tutorials, training, and a comprehensive knowledge base to simplify the learning curve.

Perforce Helix RM costs from $179/month.

The Orcanos requirements management tool offers some better visualization and reporting features than others. This includes real-time dashboards that are intuitive to navigate, as well as their DocGen feature for importing/exporting Word files to easily create a software requirements doc, aided by custom templates and embedded reports.

Orcanos delivers all of your essential requirements tools—end-to-end traceability, some basic collaboration features (messaging, alerts), and test management features. Additionally, users have praised Orcanos for their responsive customer support.

Overall, this is an especially good tool if you’re eventually going to require a full QMS (Quality Management System) or ALM (Application Lifecycle Management)—with this tool, it’s simply a matter of upgrading your plan to gain access to ALM or QMS features for risk assessment, quality control, customer complaint management, etc.

The only downside of this tool is its lack of pre-built integrations (it does integrate with Zapier, however). The pricing plan could also be friendlier—they do offer free 30-day trials, but their basic plan requires a minimum of 5 users (at $69/month each), so it’s not the best fit for smaller organizations.

Orcanos costs from $69/user/month.

Accompa stands out among the crowd, not necessarily for its features but for its overall ease of use, ease of implementation, friendly pricing/payment model, and great customer service.

That said, Accompa doesn’t have the most robust feature set out there. They add new features on a continuous basis, but if you need something comprehensive in the here and now, I’d look to big players like Jama or Rational DOORS. In most cases, however, I wouldn’t be scared off by Accompa’s lack of features.

This solution does offer a truly useful collection of essential features (or else they wouldn’t be on this list!), and these include requirements traceability, automatic change and dependency tracking for impact analysis, discussion boards and alerts for collaboration, and requirements prioritization rules. It also offers some customization, such as custom fields, views, and user roles.

Another advantage of this tool: an above-average set of pre-built integrations, including Jira, FogBugz, HP Quality Center, IBM Rational, IBM Rational ClearQuest, Bugzilla, trac, VersionOne, Rally, Agilefant, Seapine Software, SmartBear, and VisualStudio Team Foundation Server.

Accompa costs from $199/month.