10 Best Document Management Systems To Track & Store Docs [2023]

MediaValet is a cloud-based digital asset management (DAM) system. It's designed to help businesses manage, organize, and share their digital assets including documents, images, videos, and more.

Keeping your documents organized is easy with the system's custom branded libraries. You can use keywords, categories, and advanced filtering to find what you're looking for quickly. A high level of security also keeps your digital assets protected. You can set custom permissions and have peace of mind with the software's SOC 2 compliance and data encryption.

What stands out about MediaValet is its dedicated customer support team. You'll have an onboarding specialist to help you get up and running quickly, and regular check-ins with the team to ensure your team is making the most of the solution.

Pricing and a free demo of the platform are available upon request.

Wrike is a work management software that also functions as a collaborative document and media management solution. It’s designed to facilitate managing tasks user-friendly dashboard can be pinned with important to-do’s and all associated documents are stored in one place, making it easy to review and edit them.

The management dashboard enables users to organize workflows and manage documents with a widget builder. The main dashboard makes this easy by enabling users to make a hierarchy of tasks and subtasks to place documents under and allow other team members to access them. Users are also provided with a real-time workspace to streamline document and file management to keep discussions organized and prevent mismanagement.

The software allows users to predict when projects are at risk of falling behind with smart notifications and automation to get work with documents back on track. Users can create documents within the software, attach them from a device, or link to other office tools such as Google Drive or DropBox. And native storage capacity on the cloud ensures you're able to manage document storage from anywhere.

Revver is a cloud-based document and work process management software. It can be used to store, organize, and collaborate on documents and incorporate them into workflows and business processes. The software can also be used for workflow mapping and automation, helping to streamline processes like contract and lifecycle management.

You can use the software's folder templates to create a comprehensive, consistent file structure across all your documents. Files of various formats like PDFs, image files, and documents can be stored in the system, which can use metadata to group files together automatically.

Teams can collaborate on various documents by commenting and leaving feedback. Approval flows can be established and a record of document activity is stored to keep track of changes and updates. If you'd like to combine your business process management together with your file management, it can be a good option for your needs.

Revver offers pricing upon request.

PandaDoc is a document management software known for being user-friendly and straightforward, yet robust in its feature set. The packed template library helps you quickly draft contracts, proposals, forms, and more. You can also build your own custom templates for consistent formats and structures.

To ensure the right people have access to the right documents, permissions and roles can be set in the platform. It also has workflow automation tools that help you speed up your document development processes. You can create approval workflows with both internal and external stakeholders, and e-signature is available in the platform for both desktop and mobile devices. Relevant team members are then notified on your document's progress with automated status updates.

The software also boasts real-time collaboration tools, like dedicated workspaces and inline commenting. For teams that work together to craft proposals, presentations, marketing and sales collateral, and company documents, this is a handy feature set.

Integrations include HubSpot, Salesforce, Pipedrive, Zoho, Copper, monday.com, Omniscient, PayPal, Stripe, Square, QuickBooks, Slack, Zoom, Microsoft Teams, Canva, and more. The software’s open API and Zapier can be used to configure additional integrations.

Paid plans start from $35 per user per month, and a free 14-day trial is available.

DocuWare is a comprehensive document management system designed to help businesses manage and organize their digital documents. This system allows for processes like scanning, archiving, filing, searching, and retrieving documents to be automated with ease. With the help of DocuWare, businesses can improve their document flow process and streamline operations. 

Using DocuWare as your document management system will bring plenty of benefits to your business. It can save time by reducing manual processes and make it easier for employees to collaborate on projects by quickly sharing documents with one another. It also helps keep confidential information secure with strong encryption protocols in place. Additionally, its versatile features allow you to access documents from any device connected to the internet without any compatibility issues.

DocuWare integrates with over 500 different applications across email, team portals, CRM, ERP, and HR systems, including Microsoft Dynamics, Sage, QuickBooks, and SAP.

DocuWare offers pricing upon request. They have a 30-day free trial and free demo to get you started. 

The OpenText Content Server is a DMS for the OpenText Enterprise Content Suite. It has all the features you’d expect from an enterprise DMS.

The software works with any type of document, ensuring you can use your existing file formats. And it has powerful management features that let you create workspaces for your organization, project, and even individuals. You can also add custom metadata to all your files.

The tool has deep Windows integration meaning you can move files between your desktop and Opentext straight from the Windows Explorer file tool. You can also work directly from tools like Microsoft Word, Excel, and Powerpoint.

The intelligent capture feature is an easy way to digitize paper documents. Take a photo of a document with the smartphone app, and the tool will create a paper version of the file and upload it to the server.

Contact OpenText for pricing information if you’re interested in the tool.

FileHold cloud (online) or on-premise (installed) is document management software for large organizations in industries that need complex information governance; for example, the manufacturing or healthcare industries. FileHold scales to support thousands of users and millions of documents. You can keep your intellectual property secure with 2FA and e-signature.

Key features include document scanning, version control, optical character recognition (OCR), and a document workflow solution. Project managers will have access to document proofing and approval solutions as well as records management archiving and disposition. Customize your account to include additional features like e-signatures, 'hot key' links to your DAM database, print-to-FileHold capabilities, and/or an anonymous access portal.

FileHold offers desktop MS Office integration.

FileHold offers customized pricing upon request. You can access a 14-day free trial before you commit.

Arena Solutions is a product lifecycle management and quality management system. Its document management software is part of this suite of products. It aims to help businesses deliver high-quality products while meeting industry regulations.

The main aim of the tool is to increase traceability to ensure that documents have gone through the correct procedures. It’s possible to create and automate approval workflows that prove this to regulators.

Teams can use the software to manage SOPs, track changes, access previous document versions, and enforce product processes. It also has collaboration features to help streamline your workflow.

The package comes as part of Arena Solution’s product suite. Contact the company for pricing.

docEdge is a capable DMS with plenty of features that let you monitor, manage, and control your business’s documents. docEdge has powerful organizational features where you can tag documents for easy categorization, meaning your people can always find exactly what they are looking for.

Version control is an important feature on any DMS and docEdge is no exception. The tool highlights previous versions of documents stored in the system to ensure that you and your team are always working from the correct file.

You may not want all your documents to be available to all employees. docEdge solves this issue with permissions features that allow you to give people access to the files they need.

There are three versions of docEdge suitable for businesses of various sizes. Contact the company via its website for pricing information.

Dokkio is an AI-driven document management software system. It stands out by helping you manage files in multiple locations. The tool manages documents uploaded to DropBox or Google Drive alongside those sent via Gmail or Slack. This provides full visibility into file versions across all the places where your team shares and stores documents.

At first, I thought this could get overwhelming. But Dokkio’s AI features tag, group, and organize your files. There’s also powerful search functionality that lets you find files wherever they are based.

The tool has a Chrome extension that helps you search and organize files while browsing the web. It means that if you’re writing an email in Gmail and you need to add a link to a file from Slack, you can do so from within the browser.

Dokkio has a free plan and a pro plan that is $9.99/user/month. Contact the company for information about enterprise pricing.