10 Best Project Management Calendar Tools For Scheduling

monday.com is an award-winning project management SaaS you can use to plan projects and manage your team. monday.com’s calendar view allows you to track the progress of projects and ensure that everybody complies with the work schedule. Aside from the high-level view of all projects, you can drill down on specific tasks and subtasks so you can track dependencies and device contingencies whenever necessary.

monday.com is best for you if simple and repetitive tasks take up a huge chunk of your time because monday.com has automation functionality that can take care of them for you. You can set automated responses and actions to simple tasks like sending an email after receiving a project proposal, getting an update on project milestones, or receiving alerts when end dates approach.

monday.com integrates with Google Calendar, Dropbox, Excel, and other productivity tools.

monday.com pricing starts at $6/user/month, and they offer a 14-day free trial. They have a free plan for up to 2 users but workflow automation is not included.

Wrike is a project management software you can use to ensure that your team adheres to project schedules like start dates and due dates. You can use Wrike to visually assess a project timeline using Gantt charts and Kanban boards to ensure that project tasks and subtasks are completed on time to prevent project delays. I recommend Wrike if you handle complex projects because it has file sharing and calendar sharing capabilities to boost team collaboration.

Wrike is the best project management calendar if you handle agile projects because it simplifies workload to assign the best point person to lead a project and delegate assignments based on your team members’ abilities. You can use Wrike to communicate with team members so you can adapt to changes on an as-needed basis. Wrike has customizable intake forms to prioritize incoming requests according to importance and urgency.

Wrike pricing starts at $9.80/user/month with a 14-day free trial. They have a free-forever plan with some feature limitations.

Hub Planner is a cloud-based project management calendar tool that simplifies scheduling for both small and large businesses. This software is designed to help manage projects of all sizes by providing a clear overview of tasks, deadlines, and resources. Hub Planner is easy to use and offers tools for task tracking, resource allocation, and team collaboration.

Hub Planner’s drag-and-drop interface makes it easy to schedule tasks for your project. Users can drag and drop tasks onto a calendar, assign them to specific team members, and set due dates. It offers a Gantt chart view, which gives you a bird's eye view of your entire project. Hub Planner includes a resource utilization view, letting users see how much each team member is working on at any time. This can help detect signs of burnout and ensure that no one is taking on too much work.

Hub Planner's heat map feature is a powerful tool that helps you optimize your team's productivity. By tracking where team members spend their time, users can identify areas where they may be underutilized or overworked. The heat map also allows users to see which tasks are taking the longest to complete so that they can adjust accordingly. Hub Planner’s heat map can be customized to show data for specific periods, projects, or individual team members.

The software allows users to connect their Hub Planner account to their Google Calendar, Outlook Calendar, or iCalendar. They can also use the calendar sync feature to book meeting rooms, send reminders, and track progress. Hub Planner easily integrates with apps like Zapier and Zoho.

Pricing for Hub Planner starts at $7/resource/month, billed annually. They also offer a 30-day free trial too.

Microsoft Project is a project management software you can use to plan and build project calendars while assigning tasks to team members with the necessary skills to complete them. You can use Microsoft Project to track the progress of your overall project so you can intervene if a task is causing delays. Microsoft Project also utilizes Gantt charts so you can track dependencies and promote accountability among team members.

Microsoft Project is the best project management calendar for you if you want to manage tasks because you can monitor the amount of workforce each task requires. With Microsoft Project, you can check if a task takes longer than usual and implement action plans to cut down on task completion time. Tracking task completion time can also help you determine if the assignees have the proper skill set for their specific tasks and schedule training if needed.

Microsoft Project pricing starts at $10/user/month. Microsoft Project offers a 30-day free trial.

Paymo is a project management software with a calendar view that freelancers and small or medium-sized teams and businesses can use to manage their tasks. With Paymo, teams can plan projects and display tasks in a neat calendar view. Paymo helps you plan projects and tasks, track your work time, bill clients from within the platform, and manage everything on the go using its mobile app.

Paymo's project planning calendar gives project managers a better grasp of how each project is unfolding in terms of priority and due dates. Head to the home tab to view your tasks as well as your team’s tasks. Depending on your needs, there’s a list, table, board (Kanban), and calendar view you can customize. You can filter data to choose what to see on every view and then color code, assign users, and quickly rearrange deadlines by simply dragging and dropping tasks on the Calendar.

The UI is clean and has a pleasant design with readable content. Plus, there’s a Dashboard for every user with data, pie charts, and another calendar view of every time entry logged during the work month.

Paymo integrates with Google Calendar, Slack, Zapier, and other workflow apps.

Free for freelancers and teams of up to 10 users. Paid plans start at $9.95/user/month. Paymo comes with a 15-day free trial.

Hive is a project management platform you can use to manage projects on a centralized platform. You can use it to add and assign tasks to team members depending on their skill set. You can view and access your Google or Outlook Calendar in Hive, ensuring that you don’t forget important tasks or meetings.

I recommend Hive if you work with a large team because its pricing structure remains the same no matter how many users you add to your account. What’s great about Hive is that you can set the permissions of the users you add to invite sub-contractors and freelancers while limiting their access to a particular project. It has a time-tracking feature enabling you to track in real-time what your team members are doing and how much time they are spending on specific tasks.

Hive integrates with productivity tools including Salesforce, Google Drive, and Microsoft Teams.

Hive has a free forever plan for up to two users, while its paid plan starts at $12/user/month.

Bitrix24 is a free, open source project planning tool with team collaboration and task planning capabilities. Bitrix24’s project calendar feature allows you to schedule, sync, and share your calendar with other team members ensuring you are all on the same page. You can even set up multiple calendars so you can manage multiple projects easily.

Bitrix24 is the best project management calendar tool for you if you want one with integrated communications tools like chat, video calls, and conferences. With these integrated communications tools, you can communicate privately with select team members and avoid leaks while working on confidential projects. This also means that you don’t have to pay for a separate chat or video conferencing tool because your Bitrix24 account has these features.

Bitrix24 has a free version, while the paid version starts at $39/month for up to 5 users.

Google Workspace Calendar is a shareable online calendar you can integrate with Gmail, Drive, Meet, and other Google tools you may already be using. If you’re using an outdated business calendar, you can easily migrate it to Google Workspace Calendar without losing any data. Google Workspace Calendar also allows you to browse and reserve available conference rooms to get one with the capacity and equipment you need.

Google Workspace Calendar is your best option if you want a project management calendar without hurting your budget because you can get this tool for free. With Google Calendar, you can check your team members’ availability before setting up meetings to avoid scheduling conflicts. You can access the tool not just on your PC but on your mobile devices too, so you can view and edit your calendar on the go.

Google Workspace Calendar, however, does not have the advanced task-scheduling, collaboration, or reporting features of others on this list.

Google Workspace Calendar is free to use.

Odoo is an open-source collection of apps, including CRM, inventory management, billing, project management, and many others. It has a calendar view you can use to view your entire team’s tasks, projects, and appointments. Odoo allows you to filter items in your calendar so you can prioritize items that need your immediate attention.

If your company has unique requirements for its project management app, Odoo is the best app for you because of its open-source nature. You can work with your developers to tweak Odoo and add functionalities that will serve your company’s needs. You can also customize Odoo to make it user-friendlier, shortening the learning curve of users.

Odoo pricing starts at $31/user/month for all apps. Odoo also offers a 15-day free trial.

ClickUp is a project management software you can use to manage people and plan and create projects. It has a task calendar to help your team stay aligned and track dependencies. You can use ClickUp to schedule meetings, organize work schedules, share documents, and communicate with teammates to improve teamwork.

ClickUp is the best option for you if you’re looking for a project management calendar you can use remotely because it has a mobile app version that works on iOS and Android mobile devices. The mobile app version allows you access to ClickUp’s wide range of functionalities like accessing project plans, creating task lists, and communicating with your project team. It has offline work, so you can continue working even without an internet connection, and your task calendar automatically syncs once you have internet access.

ClickUp has a free forever plan with feature use limitations (100 Gantt chart views, 100 mind maps, etc.). Paid plans start at $5/user/month and come with a free trial.