According to the World Health Organization, working under time pressure is one of the leading causes of stress at the workplace. Proper scheduling is one of the easiest ways to prevent this. An effective project management calendar software can help you maintain an efficient schedule so you can meet goals without overburdening yourself or your employees.
In this article, I’ll show you some of the best project management calendar software you can use so you can manage projects properly and help your employees maintain a productive yet stress-free work life. Let’s start!
Related Read: Resource Calendars In Project Management: Complete Guide
My Project Management Calendar App Comparison Criteria
What do I look for when I select the best project management calendar? Here’s a summary of my evaluation criteria:
- User Interface (UI): I’m looking for a tool with a clean user interface and pleasing design. The calendar should be readable, flexible, and customizable.
- Usability: I’m looking for software that’s intuitive to use when it comes to setting deadlines and milestones for newbies and advanced users alike.
- Integrations: I’m looking for software that allows the integration of a wide range of productivity tools for communication, HR, ERM, CRM, and whatever else you need.
- Value for $: I’m looking for software with many features but is not too expensive with a transparent and scalable pricing plan.
Project Management Calendar: Key Features
- Customization: Allows users to add events, projects, or tasks to shared calendars.
- Reporting: Allows users to pull up data for reporting purposes.
- Time tracking: Enables users to track the time spent on tasks.
- Data filtering: Choose what content you are seeing on the calendar.
- Color coding: Help organize the calendar with visual cues.
- Drag-and-drop: Quickly rearrange deadlines without menu diving.
- Priority tags: Know the priority levels of upcoming tasks.
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monday.com is an award-winning project management SaaS you can use to plan projects and manage your team. monday.com’s calendar view allows you to track the progress of projects and ensure that everybody complies with the work schedule. Aside from the high-level view of all projects, you can drill down on specific tasks and subtasks so you can track dependencies and device contingencies whenever necessary.
monday.com is best for you if simple and repetitive tasks take up a huge chunk of your time because monday.com has automation functionality that can take care of them for you. You can set automated responses and actions to simple tasks like sending an email after receiving a project proposal, getting an update on project milestones, or receiving alerts when end dates approach.
monday.com integrates with Google Calendar, Dropbox, Excel, and other productivity tools.
monday.com pricing starts at $6/user/month, and they offer a 14-day free trial. They have a free plan for up to 2 users but workflow automation is not included.
Paymo is a project management software with a calendar view that freelancers and small or medium-sized teams and businesses can use to manage their tasks. With Paymo, teams can plan projects and display tasks in a neat calendar view. Paymo helps you plan projects and tasks, track your work time, bill clients from within the platform, and manage everything on the go using its mobile app.
Paymo’s project planning calendar gives project managers a better grasp of how each project is unfolding in terms of priority and due dates. Head to the home tab to view your tasks as well as your team’s tasks. Depending on your needs, there’s a list, table, board (Kanban), and calendar view you can customize. You can filter data to choose what to see on every view and then color code, assign users, and quickly rearrange deadlines by simply dragging and dropping tasks on the Calendar.
The UI is clean and has a pleasant design with readable content. Plus, there’s a Dashboard for every user with data, pie charts, and another calendar view of every time entry logged during the work month.
Paymo integrates with Google Calendar, Slack, Zapier, and other workflow apps.
Free for freelancers and teams of up to 10 users. Paid plans start at $9.95/user/month. Paymo comes with a 15-day free trial.
Google Workspace Calendar is a shareable online calendar you can integrate with Gmail, Drive, Meet, and other Google tools you may already be using. If you’re using an outdated business calendar, you can easily migrate it to Google Workspace Calendar without losing any data. Google Workspace Calendar also allows you to browse and reserve available conference rooms to get one with the capacity and equipment you need.
Google Workspace Calendar is your best option if you want a project management calendar without hurting your budget because you can get this tool for free. With Google Calendar, you can check your team members’ availability before setting up meetings to avoid scheduling conflicts. You can access the tool not just on your PC but on your mobile devices too, so you can view and edit your calendar on the go.
Google Workspace Calendar, however, does not have the advanced task-scheduling, collaboration, or reporting features of others on this list.
Google Workspace Calendar is free to use.
Microsoft Project is a project management software you can use to plan and build project calendars while assigning tasks to team members with the necessary skills to complete them. You can use Microsoft Project to track the progress of your overall project so you can intervene if a task is causing delays. Microsoft Project also utilizes Gantt charts so you can track dependencies and promote accountability among team members.
Microsoft Project is the best project management calendar for you if you want to manage tasks because you can monitor the amount of workforce each task requires. With Microsoft Project, you can check if a task takes longer than usual and implement action plans to cut down on task completion time. Tracking task completion time can also help you determine if the assignees have the proper skill set for their specific tasks and schedule training if needed.
Microsoft Project pricing starts at $10/user/month. Microsoft Project offers a 30-day free trial.
Bitrix24 is a free, open source project planning tool with team collaboration and task planning capabilities. Bitrix24’s project calendar feature allows you to schedule, sync, and share your calendar with other team members ensuring you are all on the same page. You can even set up multiple calendars so you can manage multiple projects easily.
Bitrix24 is the best project management calendar tool for you if you want one with integrated communications tools like chat, video calls, and conferences. With these integrated communications tools, you can communicate privately with select team members and avoid leaks while working on confidential projects. This also means that you don’t have to pay for a separate chat or video conferencing tool because your Bitrix24 account has these features.
Bitrix24 has a free version, while the paid version starts at $39/month for up to 5 users.
Wrike is a project management software you can use to ensure that your team adheres to project schedules like start dates and due dates. You can use Wrike to visually assess a project timeline using Gantt charts and Kanban boards to ensure that project tasks and subtasks are completed on time to prevent project delays. I recommend Wrike if you handle complex projects because it has file sharing and calendar sharing capabilities to boost team collaboration.
Wrike is the best project management calendar if you handle agile projects because it simplifies workload to assign the best point person to lead a project and delegate assignments based on your team members’ abilities. You can use Wrike to communicate with team members so you can adapt to changes on an as-needed basis. Wrike has customizable intake forms to prioritize incoming requests according to importance and urgency.
Wrike pricing starts at $9.80/user/month with a 14-day free trial. They have a free-forever plan with some feature limitations.
Smartsheet is a SaaS with project scheduling, time tracking, resource management, and project management tools to help you complete projects easily. Its calendar has a timeline view so you can check how different projects are progressing. What’s great about Smartsheet’s calendar view is it is easy to understand because different projects get color-coded, so you can differentiate projects from each other.
Smartsheet is best for you if you’re a project manager who wants to spend less time creating reports and more time monitoring project progress to ensure success. You can use Smartsheet to assess data from multiple projects to spot trends that you can leverage or weaknesses you need to address. Smartsheet’s reporting is versatile, and you can export reports to PDF, Google Sheets, or Excel Spreadsheets and share them with your team and stakeholders.
Smartsheet pricing starts at $7/user/month with a 30-day free trial.
ClickUp is a project management software you can use to manage people and plan and create projects. It has a task calendar to help your team stay aligned and track dependencies. You can use ClickUp to schedule meetings, organize work schedules, share documents, and communicate with teammates to improve teamwork.
ClickUp is the best option for you if you’re looking for a project management calendar you can use remotely because it has a mobile app version that works on iOS and Android mobile devices. The mobile app version allows you access to ClickUp’s wide range of functionalities like accessing project plans, creating task lists, and communicating with your project team. It has offline work, so you can continue working even without an internet connection, and your task calendar automatically syncs once you have internet access.
ClickUp has a free forever plan with feature use limitations (100 Gantt chart views, 100 mind maps, etc.). Paid plans start at $5/user/month and come with a free trial.
Hive is a project management platform you can use to manage projects on a centralized platform. You can use it to add and assign tasks to team members depending on their skill set. You can view and access your Google or Outlook Calendar in Hive, ensuring that you don’t forget important tasks or meetings.
I recommend Hive if you work with a large team because its pricing structure remains the same no matter how many users you add to your account. What’s great about Hive is that you can set the permissions of the users you add to invite sub-contractors and freelancers while limiting their access to a particular project. It has a time-tracking feature enabling you to track in real-time what your team members are doing and how much time they are spending on specific tasks.
Hive integrates with productivity tools including Salesforce, Google Drive, and Microsoft Teams.
Hive has a free forever plan for up to two users, while its paid plan starts at $12/user/month.
Odoo is an open-source collection of apps, including CRM, inventory management, billing, project management, and many others. It has a calendar view you can use to view your entire team’s tasks, projects, and appointments. Odoo allows you to filter items in your calendar so you can prioritize items that need your immediate attention.
If your company has unique requirements for its project management app, Odoo is the best app for you because of its open-source nature. You can work with your developers to tweak Odoo and add functionalities that will serve your company’s needs. You can also customize Odoo to make it user-friendlier, shortening the learning curve of users.
Odoo pricing starts at $4/user/month per app. Odoo offers a 15-day free trial.
Need expert help selecting the right Calendar & Scheduling Software?
We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Calendar & Scheduling Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.
It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
14 days free trial
|From $6/user/month||Check out monday.com|
15 days free trial
|From $9.95/user/month||Check out Paymo|
Unlimited free trial
|Free to use||Check out Google Workspace Calendar|
30 days free trial
|From $10/user/month||Check out Microsoft Project|
|From $39/month for up to 5 users||Check out Bitrix24|
14 days free trial
|From $9.80/user/month||Check out Wrike|
30 days free trial
|From $7/user/month||Check out Smartsheet|
|From $5/user/month||Check out Clickup|
14 days free trial
|From $12/user/month||Check out Hive|
15 days free trial
|From $4/user/month||Check out Odoo|
Other Project Management Calendar Platforms
Here’s a few more project management calendar software solutions that didn’t make the top list.
- Asana – Web and mobile application for planning, managing, and tracking projects. Free plan for 15 users.
- PlanPlus Online – Suite of productivity tools like calendars, notes, and task sheets for managing projects, sales and marketing activities.
- Zoho Projects – Cloud-based project management software that integrates with other Zoho tools. Free plan for 3 users.
- Nifty – Remote collaboration program for managing projects and tasks. Free plan for 2 projects, unlimited users.
- Toggl Plan – Time tracking app with project management capabilities. Free plan for single users.
- Hyper Office – Cloud-based collaboration and communication software with a project management functionality.
- MyCollab – All-in-one open source project management suite for communicating, task allocation, and calendar creation.
What is a project calendar in project management?
A project calendar allows users to track the progress of a project so they can access if projects are on track and can meet deadlines. Essentially, it can specify working days and the times for work-related activities. Project managers use this feature to schedule tasks.
What is the difference between project calendar and resource calendar?
A project calendar allows users to track milestones and tasks associated with projects. Meanwhile, a resource calendar allows users to monitor the availability and utilization of equipment, tools, and human resources.
A New Way Of Managing Project Calendars
Handling multiple projects can be challenging because you need to juggle priorities to meet several deadlines, different demands, and a wide variety of requirements. Still, you can simplify all these with the help of a robust project management calendar. Choosing the right project management calendar can make handling projects easier and prevent errors that lead to delays.
There are many other project management tools you can use for all your company’s needs, and if you want to learn how they can benefit you and your company, all you need to do is subscribe to The Digital Project Manager today.