10 Best Project Management Calendar Tools For Scheduling In 2023

Wrike is a project management software you can use to ensure that your team adheres to project schedules like start dates and due dates. You can use Wrike to visually assess a project timeline using Gantt charts and Kanban boards to ensure that project tasks and subtasks are completed on time to prevent project delays. I recommend Wrike if you handle complex projects because it has file sharing and calendar sharing capabilities to boost team collaboration.

Wrike is the best project management calendar if you handle agile projects because it simplifies workload to assign the best point person to lead a project and delegate assignments based on your team members’ abilities. You can use Wrike to communicate with team members so you can adapt to changes on an as-needed basis. Wrike has customizable intake forms to prioritize incoming requests according to importance and urgency.

Wrike pricing starts at $9.80/user/month with a 14-day free trial. They have a free-forever plan with some feature limitations.

monday.com is an award-winning project management SaaS you can use to plan projects and manage your team. monday.com’s calendar view allows you to track the progress of projects and ensure that everybody complies with the work schedule. Aside from the high-level view of all projects, you can drill down on specific tasks and subtasks so you can track dependencies and device contingencies whenever necessary.

monday.com is best for you if simple and repetitive tasks take up a huge chunk of your time because monday.com has automation functionality that can take care of them for you. You can set automated responses and actions to simple tasks like sending an email after receiving a project proposal, getting an update on project milestones, or receiving alerts when end dates approach.

monday.com integrates with Google Calendar, Dropbox, Excel, and other productivity tools.

monday.com pricing starts at $6/user/month, and they offer a 14-day free trial. They have a free plan for up to 2 users but workflow automation is not included.

Resource Guru is a project management calendar tool that makes scheduling resources and team members convenient and efficient. It is cloud-based, making it ideal for remote workers, freelancers, and global teams. The software uses a simple drag-and-drop interface, allowing users to schedule resources, assign tasks, and set deadlines quickly. Its features include a real-time calendar, automatic conflict detection, and customizable reporting.

The software provides a clear overview of the project schedule, making allocating resources and assigning tasks easier. The tool gives project managers real-time visibility into team members' availability, helping avoid overallocation and burnout. It promotes collaboration among team members, allowing for accessible communication and real-time updates. It also allows managers to specify start and end dates and the estimated time for completing the task, thus enabling realistic project timelines. Project managers can easily track progress, modify schedules, and reassign duties to keep the project on track.

It provides an intuitive and data-driven interface to create and customize reports. This feature enables project managers to identify potential issues, analyze the utilization of resources, catch work-related anomalies, and study project trends in real time. Reports may include scheduling status, resource utilization, and real-time information based on different metrics. Resource Guru has a built-in time-tracking system that allows team members to track their work hours for specific projects. This feature helps track employee efficiency and helps invoice clients based on the time worked. 

Resource Guru integrates with other project management tools, such as Asana, Trello, and Slack.

Hub Planner is a cloud-based project management calendar tool that simplifies scheduling for both small and large businesses. This software is designed to help manage projects of all sizes by providing a clear overview of tasks, deadlines, and resources. Hub Planner is easy to use and offers tools for task tracking, resource allocation, and team collaboration.

Hub Planner’s drag-and-drop interface makes it easy to schedule tasks for your project. Users can drag and drop tasks onto a calendar, assign them to specific team members, and set due dates. It offers a Gantt chart view, which gives you a bird's eye view of your entire project. Hub Planner includes a resource utilization view, letting users see how much each team member is working on at any time. This can help detect signs of burnout and ensure that no one is taking on too much work.

Hub Planner's heat map feature is a powerful tool that helps you optimize your team's productivity. By tracking where team members spend their time, users can identify areas where they may be underutilized or overworked. The heat map also allows users to see which tasks are taking the longest to complete so that they can adjust accordingly. Hub Planner’s heat map can be customized to show data for specific periods, projects, or individual team members.

The software allows users to connect their Hub Planner account to their Google Calendar, Outlook Calendar, or iCalendar. They can also use the calendar sync feature to book meeting rooms, send reminders, and track progress. Hub Planner easily integrates with apps like Zapier and Zoho.

Pricing for Hub Planner starts at $7/resource/month, billed annually. They also offer a 30-day free trial too.

Zoho Projects is a project management platform that can be used for project planning, tracking, and team collaboration. The software's calendar module gives a monthly overview of projects on the go and coming up, and users can create new events, tasks, and milestones directly from the calendar view. Tasks can be assigned to the appropriate team member based on availability, as the calendar also shows scheduled time off through an integration with Zoho People. Automatic event reminders keep all users in the loop of what's coming up.

The calendar module goes hand-in-hand with the software's time management features, which include time tracking, timesheets, and resource scheduling. Invoicing and budgeting can also be managed using the time management module, keeping time and money matters connected with the relevant project.

In addition to the tool's scheduling and time management capabilities, users can run reports on project progress and team productivity metrics. Pre-built reports and custom ones can be accessed through the dashboard, allowing users to get insights on the KPIs that matter most to them.

The software integrates with common workplace tools like box, Dropbox, Google Workspace, Microsoft Teams, Slack, and Zendesk. A paid Zapier account can unlock additional integrations.

Paid plans start at $5/user/month and include a 10-day free trial. A free plan is also available.

Height is a cloud-based project management tool that offers project calendar functionality and helps teams keep track of their schedules.

Why I picked Height: project managers can mark and then identify high-priority work and adjust the schedule accordingly. The tool enables users to easily could help keep track of everything in one place. Users can also track subtask relations in calendars to see what needs to be completed to unblock a project.

Height Standout Features & Integrations

One of the standout features of Height is its ability to integrate with Google Calendar, making it easy to add events and deadlines to your project calendar. The tool also offers a timeline view that lets you see all projects and deadlines in one place. The drag-and-drop functionality is also a great feature that makes it easy to move tasks around and update deadlines. Users can also alter visualizations from calendar, Gantt, Kanban, and more at any time.

Integrations include Google Calendar, Figma, Notion, Sentry, Zendesk, Slack, Discord, Fivetran, GitHub and GitLab.

Microsoft Project is a project management software you can use to plan and build project calendars while assigning tasks to team members with the necessary skills to complete them. You can use Microsoft Project to track the progress of your overall project so you can intervene if a task is causing delays. Microsoft Project also utilizes Gantt charts so you can track dependencies and promote accountability among team members.

Microsoft Project is the best project management calendar for you if you want to manage tasks because you can monitor the amount of workforce each task requires. With Microsoft Project, you can check if a task takes longer than usual and implement action plans to cut down on task completion time. Tracking task completion time can also help you determine if the assignees have the proper skill set for their specific tasks and schedule training if needed.

Microsoft Project pricing starts at $10/user/month. Microsoft Project offers a 30-day free trial.

Paymo is a project management software with a calendar view that freelancers and small or medium-sized teams and businesses can use to manage their tasks. With Paymo, teams can plan projects and display tasks in a neat calendar view. Paymo helps you plan projects and tasks, track your work time, bill clients from within the platform, and manage everything on the go using its mobile app.

Paymo's project planning calendar gives project managers a better grasp of how each project is unfolding in terms of priority and due dates. Head to the home tab to view your tasks as well as your team’s tasks. Depending on your needs, there’s a list, table, board (Kanban), and calendar view you can customize. You can filter data to choose what to see on every view and then color code, assign users, and quickly rearrange deadlines by simply dragging and dropping tasks on the Calendar.

The UI is clean and has a pleasant design with readable content. Plus, there’s a Dashboard for every user with data, pie charts, and another calendar view of every time entry logged during the work month.

Paymo integrates with Google Calendar, Slack, Zapier, and other workflow apps.

Free for freelancers and teams of up to 10 users. Paid plans start at $9.95/user/month. Paymo comes with a 15-day free trial.

Hive is a project management platform you can use to manage projects on a centralized platform. You can use it to add and assign tasks to team members depending on their skill set. You can view and access your Google or Outlook Calendar in Hive, ensuring that you don’t forget important tasks or meetings.

I recommend Hive if you work with a large team because its pricing structure remains the same no matter how many users you add to your account. What’s great about Hive is that you can set the permissions of the users you add to invite sub-contractors and freelancers while limiting their access to a particular project. It has a time-tracking feature enabling you to track in real-time what your team members are doing and how much time they are spending on specific tasks.

Hive integrates with productivity tools including Salesforce, Google Drive, and Microsoft Teams.

Hive has a free forever plan for up to two users, while its paid plan starts at $12/user/month.

Bitrix24 is a free, open source project planning tool with team collaboration and task planning capabilities. Bitrix24’s project calendar feature allows you to schedule, sync, and share your calendar with other team members ensuring you are all on the same page. You can even set up multiple calendars so you can manage multiple projects easily.

Bitrix24 is the best project management calendar tool for you if you want one with integrated communications tools like chat, video calls, and conferences. With these integrated communications tools, you can communicate privately with select team members and avoid leaks while working on confidential projects. This also means that you don’t have to pay for a separate chat or video conferencing tool because your Bitrix24 account has these features.

Bitrix24 has a free version, while the paid version starts at $39/month for up to 5 users.