The 40 Best Resource Scheduling Software Tools Reviewed For 2025

Float is a resource management software built for professional services teams to schedule and plan their resourcing while managing capacity. You get the context and data you need to match the right people to the right projects when resourcing client work.

Why I picked Float: I like that Float is all about resourcing through and through. Everything in its interface is well thought out for the speed of decision-making required in professional services. It is set up to provide added context for operations and resource managers as they’re doing the work. Information like capacity, utilization, cost, and billable rates is all surfaced through the Schedule so that you don’t have to go digging.

What makes Float unique in this space is that it improves resourcing context by offering more finance-informed features. You can directly track the cost implications of your resourcing decisions and view project profit margin in real-time to change or pivot as needed.

Float Standout Features & Integrations

Features include a centralized resource schedule, capacity management, project scoping, actuals tracking, advanced reporting, cost and profitability tracking, rates, and placeholders (for contractors or new hires). While the Schedule is the center of Float, the project plan is also a great place to align client work expectations with current availability and budgets. When you combine the Rates and Reporting features, you can even forecast utilization, track the cost of your people, and anticipate project margins in real-time. And with time tracking that auto-fills based on scheduled work, capturing actuals is simple—just review and hit “Log time."

Integrations include Google Calendar, Outlook Calendar, Slack, Jira, Asana, Teamwork, and Trello. Float also has a Zapier app, which allows you to connect to a library of 1,000+ apps like your favorite project management systems or your CRM.

Scoro is an all-in-one business management software designed to enhance work processes and productivity. It offers a comprehensive suite of tools that cater to various business needs, from project management and billing to CRM and reporting. 

Why I picked Scoro: One of the standout aspects of Scoro is its ability to provide a real-time overview of team availability and workload. This feature allows managers to allocate resources effectively, ensuring that no team member is overbooked or underutilized. Additionally, Scoro's resource scheduling capabilities are integrated with project timelines, which means that any changes in project schedules are automatically reflected in resource allocations.

Another reason Scoro stands out in resource scheduling is its intuitive and customizable calendar views. These views allow users to easily see who is working on what and when. The drag-and-drop interface further enhances the user experience, enabling quick adjustments without the need for complicated processes. Furthermore, Scoro's resource booking feature supports advanced filters and tags, allowing users to find the best fit for tasks based on skills, availability, and other criteria.

Scoro Standout Features & Integrations

Features include a resource utilization dashboard that provides detailed insights into team productivity, allowing managers to track billable and non-billable hours across projects. Furthermore, Scoro’s advanced filtering system allows users to segment resources by skills, department, or location, making it easier to find the perfect match for each task.

Integrations include Google Calendar, Xero, QuickBooks, Sage Intacct, Exact Online, Expensify, Stripe, Jira, HubSpot, Salesforce, Google Drive, Dropbox, Okta, Azure AD, and Zapier.

Kantata is a resource scheduling and professional services automation platform that unifies planning, delivery, financials, and reporting in one system. It helps organizations go beyond simple scheduling by ensuring the right people, with the right skills, are assigned to the right projects at the right time.

Why I picked Kantata: Unlike tools that treat scheduling as a purely logistical exercise, Kantata takes a people-first approach. Its resource management tools factor in skill sets, availability, and workload balance to create smarter schedules that support both project goals and employee well-being. This means your projects get staffed effectively without overloading key resources.

In addition to scheduling, Kantata provides built-in business intelligence and forecasting to help you anticipate demand shifts and see the downstream effects of scheduling decisions. This allows you to make real-time adjustments while still ensuring profitability and performance targets are met. For businesses managing multiple portfolios, it delivers both detailed team-level visibility and a big-picture view of utilization across the organization.

Kantata Standout Features & Integrations

Features include automated scheduling recommendations based on availability and skills, real-time utilization alerts to prevent overbooking, and dynamic dashboards that visualize scheduling efficiency at both project and portfolio levels. Kantata also supports scenario planning so managers can test multiple scheduling models before committing.

Integrations include Salesforce, SAP, Jira, Xero, BambooHR, Slack, Worday, QuickBooks, HubSpot, and NetSuite.

MRPeasy is a comprehensive manufacturing resource planning (MRP) software, specifically tailored for the manufacturing sector. It integrates seamlessly into the industry's processes, offering real-time visibility into production scheduling, inventory management, and operational efficiency.

Why I picked MRPeasy: MRPeasy offers an intuitive interface that simplifies the intricate process of resource scheduling. Manufacturers can easily plan and adjust their production schedules in real-time using the calendar or Gantt chart function, ensuring maximum efficiency and responsiveness to changes. This keeps timelines organized and allows for clear visibility of different operations.

MRPeasy also has a wide range of integration capabilities, connecting various aspects of manufacturing operations from inventory management to customer relationship management (CRM). This interconnectedness ensures that all departments are synchronized, enhancing communication and collaboration across the organization. For instance, the software's real-time inventory tracking feature enables manufacturers to minimize stockouts and excess inventory, while planning ahead for future production schedules.

MRPeasy Standout Features & Integrations

Features include a capacity planning tool that integrates directly with inventory levels to ensure that raw materials and labor are aligned with production demands. Additionally, the software offers detailed production tracking that links scheduled tasks to real-time progress updates, enabling manufacturers to monitor and adjust schedules on-the-fly.

Integrations include Amazon, Xero, WooCommerce, BigCommerce, Crossfire, Dropbox, Google Drive, OneDrive, HubSpot, QuickBooks, ShipStation, Salesforce, Shopify, Zapier, and more.

Resource Guru is a resource scheduling tool that helps teams manage people, equipment, and projects without overbooking. It’s built to give you a clear picture of availability so you can allocate resources efficiently and keep workloads realistic.

Why I Picked Resource Guru: I like that Resource Guru directly tackles one of the most common pitfalls in project planning—over-allocation. Its built-in waiting list means you can’t accidentally schedule beyond capacity, which helps keep teams productive without burning them out.

Daily schedule emails and personal dashboards also make it easier for everyone to know exactly what’s on their plate, without chasing down updates. Plus, having leave tracking in the same tool means unexpected absences don’t derail your schedule.

Resource Guru Standout Features & Integrations

Features include project forecasting reports to plan ahead for upcoming workloads, capacity planning tools to prevent overbooking, and timesheets for tracking how work hours are spent. Its unified resource pool means you can manage people and equipment in one place, while utilization reports show billable vs. non-billable time for better decision-making.

Integrations include Google Calendar, Microsoft Outlook, Slack, Microsoft Teams, Asana, Jira Software Cloud, Google Sheets, Salesforce, HubSpot, Smartsheet, Basecamp, and Clockify.

Productive is a scalable agency management system with powerful functionalities for supporting in-depth data and monitoring business profitability.

Why I picked Productive: The tool has the features to support your projects from prospect to payment. Getting a deal, sending a proposal, scheduling your team, tracking hours, and ultimately getting paid should come with a clear and transparent track record. With a focus on profitability, Productive gives you the power to understand your margins in real time, as well as forecasting budget spend in the future.

Productive Standout Features & Integrations

Features include a drag-and-drop scheduling interface that simplifies resource allocation and allows for quick adjustments to project plans. Additionally, the software’s contractor placeholders allow you to plan resources for external team members before confirming their availability in order to maintain project momentum.

Integrations include Jira, Xero, Exact, Slack, Quickbooks, Microsoft Outlook, Fortnox, Personio, and Zapier. It also has an open API available for custom integrations.

Hub Planner is a resource scheduling software with a full suite of scheduling, time entry, and reporting features. The core feature is the simple and usable Scheduler, which allows for project and resource planning and visualization. Helen Ní Mháirtín, Head of Customer Success at Milient, highlights how the platform helps teams stay efficient: “Resource management with Hub Planner allows users to avoid overbooking and align availability accurately. It also has a powerful capacity finder, which helps identify available resources across projects.”

Why I picked Hub Planner: Users can drag and drop to plan projects and schedule resources. The tool also offers a multi-function menu, powerful filtering, reporting with 70+ pre-formatted templates, and a dynamic team capacity bar. Multiple view modes allow for both high-level birds-eye views and granular views of projects.

Hub Planner also has a number of inline workflows for timesheets, requesting vacation time, and a slick resource requesting & approval option. Their Unassigned Work feature is great for scheduling and forecasting ahead of the pipeline, and you can create custom fields at the resource or project level. You can also customize schedule notifications and reminders.

Hub Planner Standout Features & Integrations

Features include a booking confirmation workflow that lets you secure resource assignments and ensure all stakeholders are aligned before starting a project. Its placeholders feature also allows you to create tentative bookings for projects in the pipeline, providing flexibility while finalizing details.

Integrations include Basecamp, Slack, iCal, and Zapier, which lets you connect to thousands of apps. A REst API is also available for custom-built integrations.

Acuity PPM is a project portfolio management software built for portfolio managers and PMOs to schedule resources, manage capacity, and align projects with strategic business goals. You get the visibility and tools you need to allocate resources effectively across multiple projects while staying focused on organizational priorities.

Why I picked Acuity PPM: I like that Acuity PPM brings resource capacity planning into a broader portfolio management context. Its interface is designed for decision-making at the portfolio level, giving managers a clear view of resource utilization, project priorities, and potential constraints. Features like real-time portfolio tracking and resource forecasts are surfaced directly in dashboards, so you don’t have to compile data from multiple systems.

What makes Acuity PPM unique in this space is that it connects resource scheduling with project value, risk, and strategic alignment. It’s not just about assigning people to projects—it’s about making sure those projects are the right ones. With scoring models, roadmap visualization, and AI-driven recommendations, Acuity PPM helps teams prioritize work that delivers the highest business impact while managing resource availability.

Acuity PPM Standout Features & Integrations

Features include resource capacity planning, project scoring and prioritization, portfolio tracking dashboards, roadmap visualization, AI-powered optimization recommendations, and work intake management. While capacity planning is the core of Acuity PPM, the portfolio roadmap is equally important for aligning project timelines with resource availability and strategic goals. Scoring models allow teams to assess project value and risk, making resource allocation decisions more informed and aligned with business priorities. AI insights further enhance this by highlighting potential resource bottlenecks and suggesting adjustments.

Integrations include Monday.com, Asana, Smartsheet, Jira, Trello, Wrike, Microsoft Project, Google Workspace, Slack, Microsoft Teams, Salesforce, and HubSpot. These integrations help centralize project data, streamline communication, and ensure teams are working from a single source of truth across tools.

Connecteam is a resource scheduling and employee management platform designed for deskless teams. It combines scheduling, time tracking, and task management into one mobile-friendly system, making it easier for businesses to manage employees across multiple locations.

Why I Picked Connecteam: I picked Connecteam because it’s built with multi-location shift scheduling in mind. You can create and share schedules quickly, manage last-minute changes, and use its auto-scheduling feature to optimize shift assignments. For teams working across several locations, this keeps everyone aligned without constant back-and-forth.

Connecteam also integrates time tracking and task management, so you’re not just scheduling shifts—you’re ensuring tasks get done and hours are accurately logged. Its built-in communication tools make it easy to send updates, confirm changes, and keep your team informed, especially when managing remote or field employees.

Connecteam Standout Features & Integrations

Features include auto-scheduling to optimize shift coverage, a mobile-first scheduling interface, customizable forms and checklists for operational tasks, and built-in reporting tools for tracking employee hours and workload efficiency.

Integrations include Gusto, QuickBooks, Paychex, Xero, ADP, Zapier, Wix Bookings, Lightspeed POS, and PrismHR.

Bonsai is a business management platform that provides an array of tools for client management, project management, and financial management, aiming to enhance productivity for agencies, consultancies, and professional services.

Why I picked Bonsai: I like that the platform has an intuitive interface that allows for easy planning, scheduling, and tracking of multiple projects and resources. The resource management dashboard allows you to set daily capacity, schedule your team's work across multiple projects, and log time off.

You can also view workload charts in real-time to see who is under or over-capacity and how you can optimize your team's time. Additionally, Bonsai allows you to track utilization and efficiency with its robust reporting and analytics. With this feature, you can get a comprehensive view of your business's resourcing and utilization and even forecast capacity for future projects.

Bonsai also stands out for its comprehensive approach to business management beyond just scheduling. The software includes features like contract management, invoicing, and payment processing, which are integrated seamlessly with the scheduling tools.

Bonsai Standout Features & Integrations

Features includes a timeline visualization tool that enables effortless drag-and-drop adjustments to schedules, ensuring real-time adaptability to shifting project priorities. Bonsai also includes a built-in availability tracker that provides managers with an up-to-date view of who is available for new tasks or projects.

Integrations include Gmail, Google Calendar, Zapier, Slack, QuickBooks Online, Calendly, ClickUp, Trello, Google Drive, Google Sheets, Xero, HubSpot, and more.

Hive is a project management and collaboration platform designed to help teams plan, execute, and monitor their work in a centralized workspace. It offers various tools to manage tasks, track progress, and facilitate communication among team members.

Why I picked Hive: Hive's resourcing feature allows you to assign team members to specific projects and visualize their availability throughout the project lifecycle. By understanding each person's capacity, you can make informed decisions about workload distribution, ensuring that no one is overburdened and that project timelines are realistic.

Additionally, Hive's time-tracking functionality complements its resourcing feature by enabling automatic tracking of time spent on tasks. This helps in monitoring productivity and provides insights into how time is allocated across different projects. With this data, you can identify areas where efficiency can be improved and adjust schedules accordingly to optimize team performance.

Hive Standout Features & Integrations

Features include project templates that allow you to quickly initiate new projects with predefined structures, saving time and ensuring consistency across similar initiatives. Hive also offers proofing and approval tools, allowing internal and external stakeholders to provide feedback directly within the platform.

Integrations include Google Drive, Google Calendar, Dropbox, Microsoft Teams, Outlook Calendar, Slack, Jira, Zoom, Microsoft OneDrive, GitHub, Box, and Asana.

Microsoft Project can be clunky (which is why many people search for MS Project alternatives), but MS Project is still a standard, well-supported, and widely adopted tool. For Allan Hou, Sales Director at TSL Australia, the platform delivered clarity that spreadsheets couldn’t match: “Microsoft Project provided me with much clearer insight into time allocation compared to using a spreadsheet. I liked having the ability to frame each task in hours on the calendar instead of abstract time-based blocks, which allowed the project to progress without guesswork.”

Why I picked Microsoft Project: It includes familiar scheduling tools to assign project tasks to team members and use different views like Grid, Board, and Timeline (Gantt chart) to oversee the schedule. Users can view and compare how resources are used across projects to optimize assignments.

If you are familiar with other Microsoft programs, in particular Excel, then the interface and navigation will be familiar to you. This can help teams on a Usability level, as familiar software makes for easier training; thus, they evaluated well in Usability in this regard.

Microsoft Project Standout Features & Integrations

Features include resource leveling, which automatically adjusts assignments and timelines to resolve conflicts or over-allocations across projects. Additionally, the platform offers custom resource calendars that allow you define unique work hours, holidays, and availability for individual team members.

Integrations include other Microsoft software, like Outlook, Excel, Skype, and more.

ActiveCollab is a project and resource management software that helps users manage their teams across projects, track time on tasks, and issue invoices for billable hours.

Why I picked ActiveCollab: This tool includes resource-relevant solutions like timesheets, profitability reports, internal hourly rates, and non-billable expense tracking.

ActiveCollab has rich planning features, great resource-tracking dashboards, timesheet tools, and financial estimates. These functions are all essential to any project manager in need of resource scheduling and planning help.

Per our evaluation, the software’s Usability would benefit from the ability to filter tasks by their completion status, rather than having completed tasks in the same list with open tasks. This could make progress clearly visible to you, your team, and your clients.

ActiveCollab Standout Features & Integrations

Features include task prioritization tools that allow you to assign priority levels to tasks and allocate resources accordingly. Additionally, ActiveCollab supports recurring task scheduling, which can enable you to plan and allocate resources for ongoing or repetitive work without manual intervention.

Integrations include Google Drive, Dropbox, Trello, Basecamp, Asana, Wrike, Slack, Hubstaff, TimeCamp, Quickbooks, Xero, Authorize.Net, Braintree, PayPal, Stripe, and hundreds of other third-party apps using Zapier.

Jira is a software development tool from Atlassian mainly used by agile teams. While the software was initially designed as an issue tracker instead of a resource planning tool, which meant users may not get the core resource management features they need right out of the box, Atlassian offers a marketplace populated by several powerful Jira resource planning and scheduling plugins.

Why I Picked Jira: Jira offers unique capabilities for managing project issues and dependencies, helping your team stay on track throughout the project lifecycle. Its roadmaps feature gives you a high-level view of project progress, making it easier to align resources and timelines. The activity timeline plugin helps visualize your team’s workload, so you’ll always know who’s handling what tasks. Additionally, its sprint planning tools make managing priorities and shifting goals straightforward. These functionalities make it especially effective for agile teams focusing on software development and issue resolution.

Jira Standout Features & Integrations

Features include a Team Calendar integration that provides an intuitive way to coordinate team schedules. Additionally, Jira's dependency visualization tool can help teams identify, track, and manage project dependencies across tasks and teams for better planning and coordination.

Integrations include Confluence, Slack, Trello, Google Drive, Bitbucket, GitHub, Salesforce, Zoom, and Microsoft Teams.

EZOfficeInventory, now known as EZO, is a versatile asset management software designed to enhance the way you handle your resources. It offers a comprehensive suite of features that cater to various industries, making it a valuable tool for managing assets and scheduling resources effectively.

Why I Picked EZOfficeInventory: I chose EZOfficeInventory for its centralized request portal, which streamlines asset scheduling and eliminates bottlenecks. Its mobile access supports on-the-go management, while automated workflows reduce manual work and errors. I also liked its support for barcode, QR code, and RFID tracking, offering flexible, accurate asset monitoring.

EZOfficeInventory Standout Features & Integrations

Features include customizable solutions for tracking critical asset metrics, which allow you to tailor the software to fit your specific scheduling needs. The inventory management feature helps prevent stock outages by keeping track of your inventory levels in real-time. Additionally, EZO provides powerful reporting tools that enable data-driven decision-making, helping you optimize resource allocation and improve operational efficiency.

Integrations include Google Sheets, monday.com, Google Forms, Slack, QuickBooks Online, Microsoft Office 365, Smartsheet, Knack, Salesforce, HubSpot, Microsoft Teams, and Zendesk.

Planview Clarizen is an enterprise project management platform designed for large organizations to manage projects, portfolios, and resources effectively. It helps teams align their work with strategic goals, track progress, and ensure efficient use of resources across complex initiatives.

Why I picked Planview Clarizen: This platform combines advanced resource scheduling with portfolio-level insights to help your team prioritize and allocate resources efficiently. Its real-time dashboards provide up-to-date information on project performance, resource utilization, and budget tracking. The platform’s workflow automation streamlines repetitive tasks, while customizable reporting tools ensure you get the insights you need. You can also use its scenario modeling feature to evaluate resource allocation strategies and make data-driven decisions for your projects.

Standout features & integrations:

Features include advanced dependency management that enables you to schedule resources based on task relationships and project milestones to maintain alignment across teams. Additionally, Planview Clarizen includes real-time collaboration tools that integrate directly into the scheduling interface.

Integrations include Microsoft Teams, Salesforce, Jira, SAP, Workday, ServiceNow, Google Workspace, Slack, Tableau, and QuickBooks.

Schedule it is an activity scheduling software with many customizations and options to fit your scheduling needs.

Why I picked Schedule it: First, they offer a demo on their website that gives you a pretty good idea on how the software looks and works. It has a fast and intuitive drag-and-drop interface for clearly viewing and monitoring schedules and plans in multiple different live layouts and dashboards. You can also set capacity rules to avoid double booking and use the skills and availability matching functionalities to find resources quickly.

Additionally, you can access your schedules on any device through a web browser or mobile app.

Schedule it Standout Features & Integrations

Features include an event scheduling feature that simplifies the process of planning repetitive tasks or activities. Additionally, Schedule it supports resource grouping, which enables you to organize resources by teams, departments, or categories for streamlined scheduling and better resource visibility.

Integrations are available with over 2000 other software tools via Zapier, including Outlook, Google Calendar, Slack, Trello, Dropbox, and more.

KeyedIn is a project portfolio management and resource scheduling platform designed to help businesses align their resources with strategic priorities. It is used by project managers and resource planners to optimize resource allocation, track project performance, and support decision-making across portfolios.

Why I picked KeyedIn: KeyedIn provides a central hub for managing resources and projects, enabling you to allocate staff based on availability and project demands. The platform’s portfolio-level insights make it easy to assess resource capacity against strategic goals, helping you prioritize high-value initiatives. Its scenario planning feature also lets you simulate project outcomes under different resource allocation strategies. Additionally, the system’s dynamic dashboards provide real-time data on utilization, capacity, and performance to inform resource decisions.

Standout features & integrations:

Features include capacity forecasting tools that can provide actionable insights into future resource demands, helping you plan for upcoming projects and avoid bottlenecks. Furthermore, KeyedIn’s time-phased scheduling allows you to adjust resource allocation dynamically based on project phases to ensure that resources are optimized throughout the project lifecycle.

Integrations include Salesforce, Microsoft Dynamics, Jira, Slack, Workday, SAP, QuickBooks, Microsoft Teams, Tableau, and Google Workspace.

Birdview PSA is a resource management, planning, and scheduling software with resource management features that will help you with your capacity planning.

Why I picked BirdviewPSA: This tool has everything you need to support your projects through its resource planning center. It allows you to access 3 main views. The first one is planning. This view gives you the option to book resources in advance and ensure your capacity meets the demands. Birdview PSA displays your team's skills and other useful information that will help you make informed decisions.

Then, you have the workflow view. This view shows current projects and resource allocations in real time. The system will automatically color-code for you those resources that are over or under-allocated and allow you to address conflicts with a simple drag-and-drop.

The last view is simulation. In this view you can assess the viability of working on a new project, run scenarios to inform your resource hiring, and create project drafts for a quick start. The simulator also allows you to alter resource allocation percentages and modify team members in case someone becomes over-allocated after you run the sim.

Birdview PSA Standout Features & Integrations

Features include  advanced resource utilization tracking, which enables you to monitor and optimize how team members spend their time across various projects. Moreover, Birdview PSA’s integrated skills matrix allows you to quickly match team members to tasks based on their competencies.

Integrations include 2000+ pre-built connectors, including MS Teams, Jira, Adobe, Hubspot, Salesforce, Slack, Zoom, Olark, TimeCamp, Xero, and Invision. Additionally, you can connect to 5000+ apps using Zapier and Workato. Both of these need you to have a paid plan with them.

Dayshape is AI-powered resource management software for professional services. Its automated decision making, workflows and controls transform the way teams plan, budget, and deliver engagements.

Why I picked Dayshape: The software makes it easy to assign the right person, at the right time, through assisted and automated scheduling. Unique AI functionality eliminates time-consuming processes and gives confidence that decisions are fair and objective, while gantt and availability views provide a clear view of utilization and resourcing options. Three levels of AI make the solution scalable as a firm’s resource management processes mature over time.

A suitability score is created for every resource based on customizable criteria such as grade, skills, availability, utilization, and location to ensure a best-match resource allocation. Configurable dashboards also provide at-a-glance views of capacity levels for accurate forecasting and immediate clash resolution.

Project managers can roll-forward or build and request resources for plans in the same system resource managers staff the project. The live engagement financials feature uses your timekeeping and billing system data to flag performance metrics falling below thresholds, to stay on budget and avoid overruns and write-offs.

Dayshape Standout Features & Integrations

Features include dynamic scenario modeling that allows you to test different resource allocation strategies and instantly see their impact on project timelines and budgets. Additionally, Dayshape includes real-time skills gap analysis that can help you identify training opportunities or external needs to address resource shortages effectively.

Integrations happen seamlessly with your existing ERP, HR, business intelligence or practice management systems. Dayshape eliminates duplicate effort and streamlines the engagement lifecycle end to end for maximum profit, and employee retention.