The Best Resource Scheduling Software
I’ve evaluated and selected the following as the best resource scheduling tools:
- 13. Planview Clarizen — Fully-featured, enterprise-grade project management tool with resource scheduling
- 14. Celoxis — Best for optimizing resource allocation for maximum productivity and project efficiency
Our one-on-one guidance will help you find the perfect fit.
Resource scheduling software involves a set of tools that help allocate, schedule, and aggregate resources. This ensures projects have the right number of people needed to complete them and achieve maximum resource utilization.
Typically, people think of a Gantt charts. However, resource managers use various tools for scheduling resources, including resource calendars, timelines, and histograms with aggregated resource data.
To help you find the right tool for your projects, I've evaluated and selected some of the best resource scheduling software. Details about each tool's features and pricing are below.
The 15 Best Resource Scheduling Software
Here is each tool and its standout features along with information on what makes it great for resource scheduling. Feel free to check out how I picked the software on this list at any moment.
monday.com
Best for simple workload and capacity planning
monday.com is a flexible platform to help teams communicate in context, get a birds-eye view of outstanding projects, available resources, and projected timelines.
Why I picked monday.com: Its simplistic design and straightforward interface mean teams can get started planning timelines, assigning project ownership, and managing any project in minutes.
monday.com offers various views to represent data, so each team member can work according to his preferences. With workload view, you can easily see who’s able to take on more work and who’s not. Gain insight into your team’s work capacity and make adjustments to timelines or ownership accordingly— no matter where you are. The monday.com app gives you the flexibility and power to run your team on the go. You can organize your daily work, projects, and teams all in one place.
monday.com Standout Features & Integrations
Features include resource and project management, time tracking, collaboration, file management, collaborative docs and reporting dashboards.
Integrations include apps like Slack, Excel, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and others, accessible via Zapier.
monday.com is a platform that you can customize to make your resource scheduling as simple, or as complex as you need. Consider using templates to get started on your next project!
Pros
- Color coded status great for resource overviews
- Easily create boards dedicated to operational resource tracking
- New features being rolled out regularly
- Quick learning curve
Cons
- Does not have resource forecasting
- Horizontal pipeline views means excessive scrolling
- No single-user plan
Parallax
Best for resource scheduling at agencies and studios
Parallax is a cloud-based resource management and planning software that allows organizations to track resources including people, equipment, and tasks. The software uses automation to simplify scheduling and resource allocation across a large number of projects.
Why I picked Parallax: This tool uses algorithms to optimize the scheduling process, taking factors like cost-effectiveness, availability, capacity, and deadlines into account. These algorithms help maximize efficiency and minimize costs by allocating the most appropriate resources to tasks and projects. The platform also allows for customization to make sure it suits the realities and needs of the user.
For studio and agency environments, this software is particularly beneficial. The analytics tools gather insights on resource usage over time, and offer predictive insights to help businesses anticipate future resource demand based on past trends. For fast-paced, high-volume use cases, the algorithmic functions of the platform can support efficiency and reduce redundancy.
Parallex Standout Features & Integrations
Features include billable capacity tracking, resource forecasting, project health tracking, and cross-team visibility.
Integrations include Asana, Harvest, Hubspot, Jira, Microsoft Teams, Oracle NetSuite, Salesforce, and Tempo.
Pros
- Automation features help increase efficiency over time
- Friendly user interface makes the tool easy to use
- Support team readily available to help with onboarding and troubleshooting
Cons
- The software is relatively new and is regularly updated for improved usability
- Data needs to be collected before predictive insights become reliable
Kantata
Best all-in-one resource planning, timesheets, and project financials
Kantata is a well-rounded resource management & PSA software that bridges the core planning, execution, project accounting, and analysis systems in a single operating environment.
Why I picked Kantata: It has modules for project management, accounting, resource management, business intelligence, and team collaboration. On top of this, it offers a system of dashboards, live time and expense tracking features, and a great documenting system.
Besides the resource scheduling-specific features shown below, Kantata offers a ton of other tools for managing a business beyond resource scheduling, including built-in BI reports, trend analysis, data visualization, data integration with other systems, project costing, invoicing, and much more.
What’s more, the company leverages its professional services expertise as part of their offering, making available their Kantata BI Consultants who can build reports specifically for your business. As well, they provide some great training resources that can help mitigate the risks and costs of implementation.
Kantata Standout Features & Integrations
Features include resource forecasting, real-time utilization, capacity management, skills management, scenario planning, and role-based planning.
Integrations include pre-built connections with these tools: Expensify, G Suite, Xero, Salesforce, Netsuite, Jira, Hubspot, Slack, Concur, Dynamics 365, Qualtrics, Quickbooks, and Sage Intacct. They also provide an integration platform called M-Bridge that’s designed to simplify integration between Kantata and other business apps like CRM, HCM, and financial software.
Kantata offers plans to meet your needs. Choose from resource management to complete PSA with advanced BI. To receive accurate pricing information, contact Kantata directly.
Pros
- Easy capacity management
- Distinguish between soft and firm allocation
- Good reporting functionality for resource data
- Resourcing fully integrated with master planning
Cons
- Custom Reports Can Be Difficult to create without training
- Proofing solution is an add-on
Float
Best resource scheduling for digital agencies
Float is a resource management planning & scheduling software built for agencies, studios, and firms. Its intuitive interface and fast scheduling tools make Float a suitable solution for teams big and small.
Why I picked Float: Scheduling in Float is really easy. You can create and assign projects and tasks and make changes using its right-click menu full of editing shortcuts. Also, its drag-and-drop interface makes reassigning and updating tasks a breeze.
The schedule view is your go-to for a high-level overview of your project pipeline and resource capacity. Drill down deeper with a universal search bar, and filter functionality. Get an accurate view of your team’s availability with custom work hours, public holidays, and scheduled time off. Add custom tags such as location and skillsets to your people and projects, and use the scheduled status feature to let everyone know when you’re working remotely, from home, or offline in a team workshop on any day.
Track your resource utilization, monitor project budgets, and forecast your team’s capacity with real-time reporting. Adding time tracking to your account gives your team access to pre-filled timesheets so that you can compare your estimated hours with the actual time spent on project tasks.
Float Standout Features & Integrations
Features include capacity management, budget forecasting, resource allocation, access roles, timesheets, and an expense tracker.
Integrations include Jira, Trello, Asana, Teamwork, Quickbooks, Google Calendar, Slack, and Okta. It also has an integration with Zapier that you can use to connect to 1000+ apps.
Overall, Float is a great tool for businesses looking to switch from spreadsheets to a friendly resource planner and workload tracker.
Pros
- Easy-to-use resource editing tools
- Set custom work hours
- Easily add contract workers
Cons
- Time tracking features require a higher plan
Saviom
Best Multi-dimensional Resource Scheduling Solution
Saviom is a resource management and professional services automation software that helps you reduce resource costs.
Why I picked Saviom: Saviom’s multidimensional resource scheduler goes beyond basic allocations and helps build an optimized workforce. Additionally, its Gantt chart view of resources with easy drag and drop facilitates real-time scheduling to meet dynamically changing needs.
This solution provides 360-degree visibility and advanced filters to select the most suitable resources across multiple dimensions, such as skills, role, cost, team, project type, and location, before allocating them to various projects. Besides, you can analyze availability, utilization, etc., and prevent overbooking of resources, thus maintaining a healthy resource index.
Businesses can use the tool’s bulk booking feature to reshuffle resource schedules or implement real-time bulk changes. In addition, the user-friendly interface enables you to split and reassign resources to projects in just a few clicks.
Moreover, it also allows you to create generic bookings to streamline pipeline project management with timely allocations. Forecasting and capacity planning helps identify resource excesses and shortages ahead of time, ensuring an optimized talent pool. Using the leave management portal, you can effectively schedule resources by considering planned and unplanned time-offs. Automated workflow streamlines the resource requisition process and eliminates scheduling conflicts.
The tool’s what-is analysis helps overcome resource constraints to arrive at the most viable resource plan. Besides, the tool’s open seat feature empowers resources to show interest in suitable opportunities which can be considered during allocations for better engagement and quality of deliverables.
Saviom Standout Features & Integrations
Features include an interactive resource scheduler, 360-degree visibility, resource utilization forecasting, capacity vs demand analysis, resource bench, skill database, and dynamic dashboards.
Integrations include ERP, ERM, Project planning tools, PPM, and HR management systems. Further, it will effortlessly align with your calendars, emails, MS Project, Excel, and other applications. This helps maintain a single source of truth across the organization and eliminates the chances of double data entry.
Pros
- Split, Reassign, or perform bulk booking with just a few clicks
- Multidimensional view of enterprise schedule
- Advanced filters for competent allocation and scheduling
- Multidimensional forecasting and capacity planning
Cons
- Interfaces display a lot of information at once
- Mostly suited for medium to large enterprises requiring complex scheduling
- Pricing is available only on request
Resource Guru
Best for preventing over-allocation using waitlists
Resource Guru is a dedicated resource scheduling software tool that focuses on simplicity within resource management. But don't think for a second that it means they've sacrificed features for it.
Why I picked Resource Guru: The tool has all the features you would expect from a resource scheduler, presented in a clean and simple interface. With a great visual calendar-style interface, it shows what everyone’s working on and clearly displays availability so you can maximize utilization. The tool allows you to make bookings simultaneously with no chance of stepping on each other’s toes, thanks to its clash management notifications.
Additionally, its clash management feature helps you from having over-allocated resources that will affect your project delivery. Bookings can be added to a waiting list and used for capacity planning later. Finally, each staff member gets their own resource dashboard to know exactly what they should be working on, and powerful reports to monitor the utilization of your team and help with capacity planning.
Resource Guru Standout Features & Integrations
Features include multi-resource bookings, tentative and repeat bookings, absence management, a vacation tracker, clash management, personalized dashboards, and reporting.
Integrations include Microsoft Outlook and Google Calendar. It also has an integration with Zapier that lets you connect with 1500+ additional apps.
Resource Guru is a user-friendly and easy-to-use option for companies that are new to resource scheduling while offering scalable features to support bigger operations.
Pros
- Availability bar for capacity planning
- Daily resource summary emails
- Affordable per-user rate
Cons
- Lacks zooming options in the calendar view
- No copy-paste of resource tasks
eResource Scheduler
Best simple, standalone scheduling module
eResource Scheduler offers both Cloud and On-Premise versions with configurability & ease of use at core of its design. It’s been used by organizations of all sizes since 2011.
This resource scheduling tool’s features include a dashboard that highlights important information on single screen, along with multiple types of user-defined fields that allow capturing complete information (roles, skills, qualifications, certificates, team, office, etc.) about your projects.
The resource scheduling chart offers resources, projects and role views, and users can create their own scheduling views on the fly. Filters identify qualified resources as per project requirements. Meanwhile, features like drag and drop, availability and overload indicator, extend-shorten, precise split, copy-paste make scheduling efficient and quick. They also offer the option to schedule at both project and task levels. You’ll find multiple calendars with different timings, holidays, exceptions, and personal leaves (visible on scheduling chart) to ensure correct resource capacity for different types of employees (Full, Part-Time, Casual, etc.) Their reports show real-time utilization at different levels and their reporting offers several different views/filters which make the reports informative and useful.
To integrate their tool with your other business tools, you can use their Open REST API, and you can also take advantage of easy imports/exports.
And finally, their timesheets feature and financial module (complete with cost and billing rates and a forecasting report) make eResource Scheduler complete resource management package. eResource Scheduler costs $5/resource/month and provides annual billing discounts (14-day free trial).
Pros
- Resource notification emails
- Ease of use and functionality
- Change control records for resource data
- Robust resource dashboard
Cons
- No invoicing module
- Convoluted pricing structure
Microsoft Project
Best for organizations using Microsoft and Excel
Microsoft Project can be clunky (which is why many people search for MS Project alternatives), but MS Project is still a standard, well-supported, and widely adopted tool.
Why I picked Microsoft Project: It includes familiar scheduling tools to assign project tasks to team members and use different views like Grid, Board, and Timeline (Gantt chart) to oversee the schedule. Users can view and compare how resources are used across projects to optimize assignments.
If you are familiar with other Microsoft programs, in particular Excel, then the interface and navigation will be familiar to you. This can help teams on a Usability level, as familiar software makes for easier training; thus, they evaluated well in Usability in this regard.
Microsoft Project Standout Features & Integrations
Features include resource requests, visual heatmaps to identify over-allocation, resource analytics, task management, and portfolio management.
Integrations include other Microsoft software, like Outlook, Excel, Skype, and more.
Pros
- Can generate a Gantt chart from a spreadsheet
- Helpful project template descriptions for guidance
- Driver prioritization module for ranking strategies/objectives
- Integration with other Microsoft software
Cons
- Limitations on collaboration tools
- Higher learning curve
- Few customization options
Forecast
Best for managing your projects, resources, and finances in one
Forecast is a resource scheduling software tool that unites your projects, resources, and financials in one AI-powered platform.
Why I picked Forecast: You can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly.
Additionally, you can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow every team member to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of work: fixed price, time and material, or retainer.
Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.
Forecast Standout Features & Integrations
Features include project management, project accounting, fully customizable dashboards, advanced warnings to mitigate risk, timesheets, smart invoices, and project financials.
Integrations include Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.
Pros
- Projects, resources and financials connected in one platform
- AI powered auto-scheduling and time entry suggestions
- Excellent iOS and Android apps
- Automated cost and budget estimations
Cons
- No browser extension for time trackin
- No asset management
- Minimum of 10 seats
Productive
Best resource scheduling software for agencies in need of a scalable platform
Productive is a scalable agency management system with a stack of powerful functionality that gives you the tools and data you need to keep your business profitable.
Why I picked Productive: The tool has the features to support your projects from prospect to payment. Getting a deal, sending a proposal, scheduling your team, tracking hours, and ultimately getting paid should come with a clear and transparent track record. With a focus on profitability, Productive gives you the power to understand your margins in real time, as well as forecasting budget spend in the future.
Productive Standout Features & Integrations
Features include placeholders for contractors, task tracking, scheduling, timesheets, budgeting, invoicing, and reporting.
Integrations include Jira, Xero, Exact, Slack, Quickbooks, Microsoft Outlook, Fortnox, Personio, and Zapier. It also has an open API available for custom integrations.
Productive supports your project planning and resource scheduling through its platform and mobile phone apps. Be careful with the pricing, though, as it can quickly get expensive.
Pros
- Quite easy to set up collaborative tasks
- Plenty of custom tags to choose from
- Built-in time management can bill multiple business entities
Cons
- Roles/user rights are not as granular
- Invoicing and quotation features are limited
ActiveCollab
Best to easily generate records for client invoicing
ActiveCollab is a project and resource management software that helps users manage their teams across projects, track time on tasks, and issue invoices for billable hours.
Why I picked ActiveCollab: This tool includes resource-relevant solutions like timesheets, profitability reports, internal hourly rates, and non-billable expense tracking.
ActiveCollab has rich planning features, great resource-tracking dashboards, timesheet tools, and financial estimates. These functions are all essential to any project manager in need of resource scheduling and planning help.
Per our evaluation, the software’s Usability would benefit from the ability to filter tasks by their completion status, rather than having completed tasks in the same list with open tasks. This could make progress clearly visible to you, your team, and your clients.
ActiveCollab Standout Features & Integrations
Features include resource scheduling and allocation, workload planner, time-off management, daily capacity, overtime indicators, and a drag-and-drop interface that will help you assign and reassign tasks in seconds.
Integrations include Google Drive, Dropbox, Trello, Basecamp, Asana, Wrike, Slack, Hubstaff, TimeCamp, Quickbooks, Xero, Authorize.Net, Braintree, PayPal, Stripe, and hundreds of other third-party apps using Zapier.
Pros
- Easy to invite collaborators
- People/roll management
- Fully customizable API
- Great organization of task overview
Cons
- Can’t duplicate task lists
- No integration with GitHub
- No Kanban cards/tasks
Jira Software
Best for project issue tracking & backlog management
Jira is a software development tool from Atlassian mainly used by agile teams. While the software was initially designed as an issue tracker instead of a resource planning tool, which meant users may not get the core resource management features they need right out of the box, Atlassian offers a marketplace populated by several powerful Jira resource planning and scheduling plugins.
Why I Picked Jira: With a wide variety of Jira panning plugins, users can customize the software based on their current requirements and preferences. The activity timeline plugin, for example, helps users visualize their project resource planning so they will have a clear idea of which team member is doing what and when, all within a single display. It also helps them keep track of all the tasks currently in progress.
Jira is equipped with features that play a significant role in optimizing the resource management process, and one example is the roadmaps feature. This feature provides users full visibility over their resources, so they can make quick decisions based on data and context while maintaining their focus on bigger goals.
Aside from using roadmaps to track the big picture in terms of resources and overall project lifecycle, the roadmapping software also enables users to monitor and get ahead of dependencies. Resource managers can visualize dependencies within their team, allowing them to create plans that take into account those specific areas. Resource managers can also track dependencies across multiple teams, programs, and projects.
Jira Standout Features & Integrations
Features include product management, project management, issue tracking, collaboration, customizable workflows, reporting & analytics, mobile support, permission & access management, time tracking, custom data fields, and third-party integrations/add-ons.
Integrations include Confluence, Slack, Trello, Google Drive, Bitbucket, GitHub, Salesforce, Zoom, and Microsoft Teams.
Jira Pricing & Plans
A free plan is also available for up to 10 users. Pricing for Jira Software starts at $7.75/user/month with the Standard plan, which includes a 7-day free trial.
Pros
- Freemium paln for 10 users
- Tons of integration options
- Great for companies of all sizes
Cons
- Limited mobile app functionality
- Limited functionality on free version
Planview Clarizen
Fully-featured, enterprise-grade project management tool with resource scheduling
If you’re looking for an enterprise level resource planning tool with a fully tailored project management toolkit , check out Clarizen – a complete professional services automation (PSA) platform with a great set of tools for managing projects, tasks, resources, and budgets – wrapped in a single product.
Clarizen brings together project management, configurable workflow automation, in-context collaboration and a tailored, role-based experience that simplifies work, reduces communication overload, and provides visibility so everyone can work more effectively and adapt to changes. It centralizes release plans, release backlog data, bugs, documents, communications and more into one system, helping you to deliver releases efficiently, track and prioritize incoming tickets and schedule them for iterations with stacks of handy built-in reporting. Clarizen costs from $30/user/month.
Pros
- Good at forecasting future workload
- Simpler and more intuitive to use than other apps
- Highlighting for what changes and the critical path
Cons
- Highlighting for what changes and the critical path
- No request tracking on hourly basis
- Doesn’t track or allocate requests automatically on the basis of FIFO (First-in, First-out)
Celoxis
Best for optimizing resource allocation for maximum productivity and project efficiency
Celoxis a comprehensive project management and resource scheduling software that has really impressed me. It's designed to help you construct dynamic project plans, optimize resource allocation, monitor portfolios, facilitate in-depth analyses, and automate project requests.
Why I picked Celoxis: I included Celoxis in this list cause their software is globally recognized for its integrated resource scheduling and tracking system, exceptional reporting capabilities, and customizability. You can use Celoxis to gain a bird's eye view of all your projects and resources, and drill down into the nitty-gritty details as needed.
Their resource management tools take into account holidays and vacation requests, and include the ability to manage multiple locations, shifts, or teams. You can easily allocate your team resources to specific tasks based on their unique skills, and avoid overscheduling your team thanks to their integrated capacity planning and instant overload alert tools.
Celoxis Standout Features & Integrations
Standout features for Celoxis include distinct tools for project planning including inter-project dependencies, project tracking including task health indicators, and project accounting tools to forecast revenue, track profit margins, and create custom KPIs.
Another feature that sets Celoxis apart is its high degree of customizability. You can tailor the software to your specific needs - including everything from the dashboard and reports to the project files and workflows - making it a versatile tool for various project management scenarios. This flexibility is not commonly found in other resource scheduling software, making Celoxis a unique choice.
Other features I really appreciate are the interactive Gantt chart and resource load chart, which give you a visual representation of your project timelines and whether any of your team members are over or under-utilized.
Integrations are available with over 400 applications, including Google Drive, Microsoft Excel, Microsoft Project, iCal, Jira, QuickBooks Online, Zapier, Salesforce, Microsoft Active Directory, Okta, Google Authentication, One Login, Evernote, Slack, Zendesk, Google Forms, Google Sheets, Trello, Freshdesk, GitHub, Harvest, Survey Monkey, MailChimp, and others.
Pros
- Includes over 400+ integrations
- Includes tools for project accounting related to resource costs
- Very customizable
Cons
- The wealth of features means there is a bit of a learning curve
- 5 user minimum
KeyedIn
Best for resource planning at the portfolio and program level
KeyedIn is a great tool for resource scheduling (as well as PPM). In fact, it was recognized as an August 2019 Gartner Peer Insights Customer Choice for Project and Portfolio Management. Features include Kanban and project workflows, hierarchy and roll-ups, forecasting and budgeting, and key deliverable and dependency tracking.
Maintaining daily and weekly tasks are easy with KeyedIn, as you can add tasks against multiple projects and the system will even show the effort and cost estimations. This will help navigate resources around staff leaves, and so on.
Integrations include Jira, Microsoft Dynamics CRM, Dynamics 365, SharePoint, QuickBooks, Microsoft Outlook, Sage Intacct, Salesforce App Cloud, SugarCRM, SAP CRM, Pivotal Tracker, Microsoft Dynamics GP, VersionOne, Fulcrum. Additionally, the software uses API Version 3 that makes it easier for its customers to share or extract project and portfolio data with other business software solutions.
A dedicated customer portal would make this software easier for looping clients in on resource scheduling needs for projects and tasks. The tool lost a few marks in the Usability review category because of this oversight.
KeyedIn offers pricing upon request and has a free trial.
Pros
- Data-rich dashboards with multiple views
- Robust forecast dashboard with charts
- Supports multiple languages and currencies
Cons
- Must scroll through tabs to get a holistic view
- Project hierarchy gets complex for multiple projects
- No customer portal available yet
Need expert help selecting the right tool?
We’ve joined up with Crozdesk.com to give all our readers (yes, you!) access to Crozdesk’s software advisors. Just use the form below to share your needs, and they will contact you at no cost or commitment. You will then be matched and connected to a shortlist of vendors that best fit your company, and you can access exclusive software discounts!
Resource Scheduling Software Comparison Chart
This table summarizes some of the key features to help you make a decision.
| Tool | Free Option | Price | ||
|---|---|---|---|---|
| 1 | monday.com Best for simple workload and capacity planning | 14-day free trial + free plan available | From $8/user/month (billed annually, min 3 seats) | Visit Website |
| 2 | Parallax Best for resource scheduling at agencies and studios | Free demo | Pricing upon request | Visit Website |
| 3 | Kantata Best all-in-one resource planning, timesheets, and project financials | Free demo | Pricing upon request | Visit Website |
| 4 | Float Best resource scheduling for digital agencies | 30-day free trial | From $7.50/user/month | Visit Website |
| 5 |  Saviom Best Multi-dimensional Resource Scheduling Solution | 60-day free trial | Pricing upon request | Visit Website |
| 6 | Resource Guru Best for preventing over-allocation using waitlists | 30-day free trial available | From $3/user/month | Visit Website |
| 7 | eResource Scheduler Best simple, standalone scheduling module | 14-day free trial | From $5/resource/month | Visit Website |
| 8 | Microsoft Project Best for organizations using Microsoft and Excel | 30-day free trial | From $10/user/month | Visit Website |
| 9 | Forecast Best for managing your projects, resources, and finances in one | 14-day free trial | From $29/user/month | Visit Website |
| 10 | Productive Best resource scheduling software for agencies in need of a scalable platform | 14-day free trial | From $9/user/month (billed annually) | Visit Website |
| 11 | ActiveCollab Best to easily generate records for client invoicing | 14-day free trial + free plan | From $6.25/user/month | Visit Website |
| 12 | Jira Software Best for project issue tracking & backlog management | 7-day free trial | $10/user/month | Visit Website |
| 13 | Planview Clarizen Fully-featured, enterprise-grade project management tool with resource scheduling | Free trial + free demo available | Pricing upon request | Visit Website |
| 14 | Celoxis Best for optimizing resource allocation for maximum productivity and project efficiency | 30-day free trial | From $25/user/month | Visit Website |
| 15 | KeyedIn Best for resource planning at the portfolio and program level | Free interactive product tour available | Available upon request | Visit Website |
Other Resource Scheduling Tools
Below is a list of additional tools for resource scheduling that didn’t make the top list:
- Projectworks
Best resource scheduling software for professional service providers
- Hub Planner
Best for midsized to large companies
- Silverbucket
Best for resource scheduling on project-based work
- Runn
Best real-time resource planning, tracking and forecasting
- Schedule It
Best for its contractor scheduling capacity
- Retain
Best for tech, accounting, and professional services companies
- Notion
Best for users who prefer the flexibility of a database structure
- TeamGantt
Best for getting started fast
- Primetric
Best for IT service companies & digital agencies
- Dayshape
Best AI powered Resource Management for Professional Services firms
How I Picked The Best Resource Scheduling Software
To help you make an informed buying decision, I researched popular resource scheduling tools on the market. Then, I scored them based on the following factors when writing this review:
Features For The Use Case
I evaluated whether the features and functionality that the tool offers is a strong fit for the use case we are considering. I explain the key features in the list below.
Amount of information displayed
I looked at the many ways in which we can see resource information on each tool. While some have one view with what is essentially a timesheet next to names, others have color-coded views, skills databases, and workload reporting to help you make decisions.
Supporting documentation
I examined how easy it is for users to learn and master the tool. I give preference to products with tutorials, video training, knowledge bases, and academies that can teach you how to use the tool.
Pricing
I consider pricing as it factors into the buying decision. I researched the available plans, monthly costs (monthly billing), and free trials. If there was any additional information on free versions or discounts, I added it.
Resource Scheduling Software FAQs
Find answers to the most common questions about this topic.
What are resources?
What is resource scheduling?
What is resource scheduling software?
What features should I look for when selecting the best resource scheduling software?
What are the benefits of resource scheduling software?
What's Next?
Now that you have an idea of the tools that can handle scheduling, you can learn about 5 resource-leveling techniques that work or what is resource loading.
Related tool lists:
Speaking of resources, we have a free resource you cannot miss! Our Insider Membership Newsletter goes out every week, full of added value content for you. Stay up to date on our most popular articles, see what other PMs are having conversations about, and learn productivity hacks.
108 Comments