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10 Best Web-Based Resource Scheduling Software

The Best Web-Based Resource Scheduling Software List

Here’s the best web-based resource scheduling software:

  1. monday.com

    Best for integrations

  2. Runn.io

    Best resource software for IT and software teams

  3. Celoxis

    Best for tracking project requests

  4. Resource Guru

    Best for team collaboration

  5. Ganttic

    Best for portfolio management

  6. Wrike

    Best for time tracking

  7. Saviom

    Best for resource forecasting

  8. Smartsheet

    Best for utilization reporting

  9. Mavenlink by Kantata

    Best for skills management

  10. ClickUp

    Best for workflow automation

If you haven’t heard about web-based resource scheduling software before, you are in for a treat. This software can help you manage your company’s resources using a single platform so you can improve utilization and ensure the timely completion of projects.

According to a Forbes article, employee burnout is rising, with 52% of surveyed employees stating that they experienced burnout in 2021. One of the things you can do to help your employees avoid burnout is to ensure that they don’t get overutilized. Resource management software can help you plan projects properly, deploy resources strategically, and ensure that your employees are not overworked.

If you have no idea which web-based resource scheduling software will work best for your company, this article will tell you about the best resource management software available today.

Comparison Criteria

What do I look for when I select the best web-based resource scheduling software? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): I look for a user interface that’s not too cluttered so I can immediately see critical information.
  2. Usability: I look for software that’s user-friendly and intuitive to learn so project teams can fully utilize all its features with ease.
  3. Integrations: I look for software that allows customization through the integration of other productivity tools, including ones for communication, CRM, and accounting.

Web Based Resource Scheduling: Key Features

  1. Reporting and analytics: Gives you the ability to analyze business intelligence data and compile them into reports you can share with colleagues and stakeholders.
  2. Workflow automation: Allows you to streamline workflow by automating repetitive tasks.
  3. Forecasting: Enables you to anticipate future needs so you can adjust your resource schedule depending on changing demands.
  4. Portfolio management: Allows you to manage multiple projects and track them, ensuring that all projects will finish on time.
web based resource scheduling software logos list

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Overviews Of The 10 Best Web-Based Resource Scheduling Software

Here’s a brief description of each online resource scheduling software to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the interface.

1

monday.com

Best for integrations

monday.com is a resource management software with resource planning, workflow automation, time tracking, and work management capabilities. If you are not tech-savvy, you will appreciate how easy it is to customize pre-built templates with simple drag and drop actions. If you want a visual representation of the progress of projects, monday.com has Kanban boards and Gantt charts to help you out.

monday.com has a huge list of possible integrations that are super easy to connect (think: point-and-click, allow access, start working!). You’ll need a paid plan rather than their free version in order to take advantage of this feature but it’s well worth the price. You can connect to email marketing platforms, chat tools, social media platforms, marketing software, and other project management solutions (Trello, Asana, Basecamp, etc.).

As mentioned above, monday.com’s integrations include a huge list of third-party apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier.

monday.com pricing starts at $6/user/month or has a free plan for 2 users with feature limitations. Integration functionality opens up on their standard plan at $14/user/month (recommended).

From $6/user/month or has a free plan for 2 users with feature limitations

2

Runn.io

Best resource software for IT and software teams

Runn is a resource allocation and scheduling software with powerful visualization and analytics features. Its simple and intuitive interface makes it easy to keep track of who is assigned to what, spot overbookings, identify resourcing patterns, and more.

Scheduling and allocating resources is incredibly easy. With a drag-and-drop, users can create project phases, allocations, and time off on the Gantt chart and timeline view. Unique to Runn are the real-time charts and scenario planning functionalities, which let users instantly see changes to your team’s workload, availability, and utilization.

Runn’s reporting and analytics features provide up-to-date data in one place to keep tabs on insights like utilization, project variance, and overall financial performance.

Runn can also forecast team capacity and provides users with reports on individual team member capacity. Financial forecasting capabilities include budget, revenue, profit, and cost forecasting.

Runn integrates with Harvest, WorkflowMax, and Clockify, and users can also make use of Runn’s API to build their own integrations.

Run offers a free 14-day trial. A freemium plan is available for companies of 5 or fewer people. For the Pro plan, Runn costs $10 per scheduled person, per month. Annual and non-profit discounts are also available.

14 days free trial

From $10/user/month

3

Celoxis

Best for tracking project requests

Celoxis is a team collaboration and resource planning tool you can use to manage projects and resources to ensure the timely delivery of projects. With its automatic scheduling feature, you can save time by assigning tasks within the system instead of personally relaying new tasks to team members. You can also use it to forecast project risks and milestones so as to anticipate challenges and prepare for them in advance.

Celoxis is best for project managers who handle many project requests because it allows you to collate and manage project requests in a centralized location. You can use it to prioritize tasks and projects according to their impact on your business, so critical requests get immediate attention. It also has a functionality that allows you to turn project requests into new task decks automatically and assign them out to the employee or team best equipped to handle them.

Celoxis integrates with over 400 applications easily, including Microsoft Project, Excel, Google Drive, Outlook, Salesforce, JIRA, Slack, and Trello. A paid plan via Zapier will unlock even more connection options.

Celoxis pricing starts at $22.50/user/month billed annually (minimum of 5 users). Celoxis offers a 30-day free trial.

30 days free trial

From $22.50/user/month billed annually (minimum of 5 users)

4

Resource Guru

Best for team collaboration

Resource Guru is a versatile resource management software with equipment management, leave management, and capacity planning capabilities. You can use it to generate project forecasting reports to quickly determine who among your employees are overutilized and prevent employee burnouts. The software also allows you to plan ahead of projects, so you’ll know if you need to hire freelancers or sub-contractors to complete a project on time.

Resource Guru is your best option if you want a resource scheduling software that can help improve team collaboration because team members know what other team members are doing. It can also help you manage team members working overseas because you can immediately see what time it is in their local time zone. Resource Guru has collaboration tools that others do not, like meeting room booking and scheduling for on-site company collaboration.

Resource Guru integrates with other workplace apps if you have a paid plan with Zapier.

Resource Guru pricing starts at $2.50/user/month and offers a 30-day free trial.

30 days free trial

From $2.50/user/month

5

Ganttic

Best for portfolio management

Ganttic is an online resource planning software with over a decade of experience in this space across 50+ industries, from consulting to construction to science. If you need a resource management tool to schedule people, machinery, vehicles, rooms, and equipment, then Ganttic is worth looking into. You can use Ganttic to get a clear overview of all existing projects and resources, so you know the state of your workforce and plan to prevent overextending your resources.

Ganttic is best for you if you need software to manage your portfolio because you can use Ganttic to view your portfolio projects and resources in one unified view. With Ganttic, you can assess if a project is lagging so you can implement stop-gap measures. The visual overview that Ganttic provides can also help you find project leads and team members for additional or last-minute tasks because it allows you to see who is available according to prerecorded capacity planning numbers.

With a bit of tech knowledge, Ganttic API lets you integrate the platform with in-house applications or third party software. A paid plan through Zapier will net you the same result with less backend work from your IT team.

Ganttic pricing starts at $25/month for up to 20 users. Ganttic has a free plan for up to 10 users.

Free plan for up to 10 users

From $25/month for up to 20 users

6

Wrike

Best for time tracking

Wrike is an all-in-one resource management software with work management, resource scheduling, time tracking, task management, and project portfolio management capabilities. It has dashboards that you can share with team members making them aware of a project’s progress. Using your company’s business intelligence data, you can use Wrike to generate reports critical in resource forecasting and capacity planning.

Wrike is the best SaaS resource management solution if you want to effectively manage your team’s time on a project because of its time tracking capabilities. You can see how much time a team member spends on a task or a project so you can assist those struggling on a particular task. You can use Wrike to review and approve timesheets that you can use to ensure accurate billing and invoicing to clients. This feature unlocks on the Business Plan and above.

Wrike offers 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Wrike pricing starts at $9.80/user/month and offers a free plan with feature limitations. Time tracking opens up on their Business Plan, starting at $25.80/user/month.

From $9.80/user/month and offers a free plan with feature limitations

7

Saviom

Best for resource forecasting

Saviom is a resource management software with budget management functionality to ensure that your projects do not go over budget. You can use Saviom to monitor business KPIs so you can assess how your company is performing. Saviom is also capable of providing you with real-time business intelligence to make informed and strategic decisions.

Saviom is your best choice if you need a robust resource forecasting tool because it allows you to allocate resources depending on the needs of future projects. With Saviom, you can ensure profitability through the timely delivery of projects. With proper resource allocation, you can deploy the right resources to projects and ensure that the assigned people have the right skill set to complete their tasks.

Saviom integrates with Outlook, Google, and other calendars, Microsoft Excel, SAP, Mindkey, Salesforce, and other platforms for ERP, ERM, project planning, PPM, and HR.

Saviom pricing is available upon request.

Pricing upon request

8

Smartsheet

Best for utilization reporting

Smartsheet is a resource management software for asset management, content management, and workflow automation. Smartsheet has file-sharing capability ensuring that crucial data is available to all team members. You can use Smartsheet to track activities, so you always know who worked on which project, ensuring accountability among team members.

If you find generating reports tedious, then Smartsheet is the best for you because it allows users to generate reports quickly so you can check your team’s utilization. Smartsheet has built-in custom reports you can use to share crucial metrics and data to team members and stakeholders. You can also use reports to anticipate the needs of future projects to decide if you need to hire additional people so you can handle the added workload.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet pricing starts at $7/user/month and offers a 30-day free trial without the need for a credit card.

30 days free trial

From $7/user/month

9

Mavenlink by Kantata

Best for skills management

Mavenlink is a resource management solution with a resource planning feature to respond to supply and demand changes efficiently. You can use Mavenlink to assess projects and their profitability to improve your company’s financial health. Mavenlink lets you handle multiple teams efficiently because it has dashboards that allow you to assess all your projects simultaneously.

Mavenlink is the best resource management tool for you to ensure that you have the right team members for projects. You can use Mavenlink to keep track of the skills that team members possess so you can harness their skills efficiently. You can also use this functionality to determine areas for improvement and schedule skill training to help your team members gain new skills.

Mavenlink operates its own integration platform (called M-Bridge) that lets you connect to other business apps like CRM, HCM, and financial software. On top of the M-Bridge platform, Mavenlink provides several pre-built integrations with these tools: Expensify, G Suite, Xero, Salesforce, Netsuite, Jira, Hubspot, Slack, Concur, Dynamics 365, Qualtrics, Quickbooks, and Sage Intacct.

Mavenlink pricing starts at $39/user/month and they offer a 10-day free trial.

10 days free trial

From $39/user/month

10

ClickUp

Best for workflow automation

ClickUp is a project management and resource management app you can use to improve how you handle projects and tasks. You can use ClickUp to track milestones, so you are always aware of the status of your projects. ClickUp can also improve teamwork with the help of embedded team collaboration tools such as team chat and file-sharing.

Simple and repetitive tasks can be time-consuming and if you’d rather focus on critical projects then ClickUp’s workflow automation is what you need. Automating tasks can also ensure that project details get updated in real-time. Automating workflows can also help make your team members happier because their workloads are free from menial tasks. Their automations unlock on their free plan (100 actions/month), which is more generous than most other tools.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp pricing starts at $5/user/month, and there is a 14-day free trial. ClickUp has a free plan with feature limits (100 Gantt chart views, 100 mind maps, etc.).

14 days free trial

From $5/user/month

Need expert help selecting the right Project Resource Management Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Project Resource Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

The 10 Best Web-Based Resource Scheduling Software Summary

Tool Free Option Price
1
monday.com

Best for integrations

Not available

From $6/user/month or has a free plan for 2 users with feature limitations Check out monday.com
2
Runn.io

Best resource software for IT and software teams

Freemium version

14 days free trial

From $10/user/month Check out Runn.io
3
Celoxis

Best for tracking project requests

30 days free trial

From $22.50/user/month billed annually (minimum of 5 users) Check out Celoxis
4
Resource Guru

Best for team collaboration

30 days free trial

From $2.50/user/month Check out Resource Guru
5
Ganttic

Best for portfolio management

Free plan for up to 10 users

From $25/month for up to 20 users Check out Ganttic
6
Wrike

Best for time tracking

Not available

From $9.80/user/month and offers a free plan with feature limitations Check out Wrike
7
Saviom

Best for resource forecasting

Not available

Pricing upon request Check out Saviom
8
Smartsheet

Best for utilization reporting

30 days free trial

From $7/user/month Check out Smartsheet
9
Mavenlink by Kantata

Best for skills management

10 days free trial

From $39/user/month Check out Mavenlink by Kantata
10
ClickUp

Best for workflow automation

14 days free trial

From $5/user/month Check out ClickUp

Other Options

Here’s a few more that didn’t make the top list.

  1. JAMS – End-to-end workload automation software designed for enterprises.
  2. Accruent – Resource booking software that lets you manage resources, facilities, and services.
  3. Moxtra – A client interaction hub that lets you manage tasks, projects, and resources.
  4. Float – Project management tool that enables you to plan projects and allocate resources.
  5. Mosaic – AI-powered resource management tool that lets you control the workload and ensure resource availability.
  6. Polaris PSA – professional services automation software with project and resource management capabilities.
  7. HubPlanner – Resource management solution that allows you to view, plan, and deploy resources.
  8. KeyedIn – Project portfolio management software with resource management functionality.
  9. Forecast – AI-native platform that enables you to manage your projects, resources and financials in one location.
  10. Asana – PSA software with customizable dashboards you can use to schedule resources. Free plan available.
  11. Meisterplan – Resource management software you can use to improve capacity management and utilization.
  12. JIRA – Software development program with resource scheduling tools best for software dev project management teams.
  13. Retain – Resource management platform you can use to optimize utilization and improve cost management.
  14. Productive – Agency management software with resource planning functionality.
  15. WorkOtter – SaaS project, resource, and portfolio management solution.
  16. Silverbucket – Resource management software you can use to manage projects, resources, and workloads.
  17. Accelo – Resource management software you can use to plan projects, track results, and ensure successful project delivery.
  18. GoodDay – Work management platform with resource management capabilities.

Improve Productivity And Utilization Through Resource Scheduling Tools

Resource management has come a long way from manual tracking, ledgers, and inventory sheets. You can now use software that allows you to manage all your company’s resources in one platform. With the help of resource scheduling tools, you can improve utilization, boost workforce morale and increase your company’s profits.

If you want to learn about other software that can help your company excel, subscribe to The Digital Project Manager today!

Related Read: 3 Key Resource Allocation Methods In Project Management

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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