10 Best Web-Based Resource Scheduling Software For 2024

monday.com is a resource management software with resource planning, workflow automation, time tracking, and work management capabilities. If you are not tech-savvy, you will appreciate how easy it is to customize pre-built templates with simple drag-and-drop actions. If you want a visual representation of the progress of projects, monday.com has Kanban boards and Gantt charts to help you out.

monday.com has a huge list of possible integrations that are super easy to connect (think: point-and-click, allow access, start working!). You’ll need a paid plan rather than their free version to take advantage of this feature but it’s well worth the price. You can connect to email marketing platforms, chat tools, social media platforms, marketing software, and other project management solutions (Trello, Asana, Basecamp, Jira).

Features include project management, task scheduling/tracking, resource management, scheduling, budgeting, API, calendar management, Gantt charts, file sharing, time management, email integration, third-party plugins, and notifications.

Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more accessible through a paid plan with Zapier.

Productive is a comprehensive web-based software designed for project management and resource scheduling. It offers a robust set of tools that enable agencies and professional services to manage their operations efficiently. With Productive, users can plan projects, allocate resources, track time, and handle financials all within one platform. 

One of the main reasons Productive excels as a web-based resource scheduling software is its advanced workload management features. Productive allows managers to visualize team availability and project timelines through intuitive Gantt charts and workload views. The platform also offers real-time updates and notifications, allowing managers to make adjustments on the fly based on changing project requirements or resource availability. 

Another standout feature of Productive is its integration of time tracking with resource scheduling. The software allows team members to log their hours directly into the platform, which can then be analyzed to optimize resource allocation. Productive’s time tracking also supports detailed reporting and analytics, providing insights into team performance and project progress.

Key integrations include Jira, Slack, QuickBooks, Xero, Trello, Zapier, Google Drive, Sage, BambooHR, Gusto, and HubSpot.

Mavenlink is a resource management solution with a resource planning feature to respond to supply and demand changes efficiently. You can use Mavenlink to assess projects and their profitability to improve your company’s financial health. Mavenlink lets you handle multiple teams efficiently because it has dashboards that allow you to assess all your projects simultaneously.

Mavenlink is the best resource management tool for you to ensure that you have the right team members for projects. You can use Mavenlink to keep track of the skills that team members possess so you can harness their skills efficiently. You can also use this functionality to determine areas for improvement and schedule skill training to help your team members gain new skills.

Mavenlink operates its own integration platform (called M-Bridge) that lets you connect to other business apps like CRM, HCM, and financial software. On top of the M-Bridge platform, Mavenlink provides several pre-built integrations with these tools: Expensify, G Suite, Xero, Salesforce, Netsuite, Jira, Hubspot, Slack, Concur, Dynamics 365, Qualtrics, Quickbooks, and Sage Intacct.

Mavenlink pricing starts at $39/user/month and they offer a 10-day free trial.

Runn is a resource allocation and scheduling software with powerful visualization and analytics features. Its simple and intuitive interface makes it easy to keep track of who is assigned to what, spot overbookings, identify resourcing patterns, and more.

Scheduling and allocating resources is incredibly easy. With a drag-and-drop, users can create project phases, allocations, and time off on the Gantt chart and timeline view. Unique to Runn are the real-time charts and scenario planning functionalities, which let users instantly see changes to your team’s workload, availability, and utilization.

Runn’s reporting and analytics features provide up-to-date data in one place to keep tabs on insights like utilization, project variance, and overall financial performance.

Runn can also forecast team capacity and provides users with reports on individual team member capacity. Financial forecasting capabilities include budget, revenue, profit, and cost forecasting.

Runn integrates with Harvest, WorkflowMax, and Clockify, and users can also make use of Runn’s API to build their own integrations.

Run offers a free 14-day trial. A freemium plan is available for companies of 5 or fewer people. For the Pro plan, Runn costs $10 per scheduled person, per month. Annual and non-profit discounts are also available.

Resource Guru is a versatile resource management software with equipment management, leave management, and capacity planning capabilities. You can use it to generate project forecasting reports to quickly determine who among your employees are overutilized and prevent employee burnouts. The software also allows you to plan ahead of projects, so you’ll know if you need to hire freelancers or sub-contractors to complete a project on time.

Resource Guru is your best option if you want a resource scheduling software that can help improve team collaboration because team members know what other team members are doing. It can also help you manage team members working overseas because you can immediately see what time it is in their local time zone. Resource Guru has collaboration tools that others do not, like meeting room booking and scheduling for on-site company collaboration.

Resource Guru integrates with other workplace apps if you have a paid plan with Zapier.

Resource Guru pricing starts at $3/user/month and offers a 30-day free trial.

Hub Planner is a cloud-based resource management and project planning software designed to help organizations optimize their workflows and increase productivity. With a focus on effective resource allocation, the software offers features such as capacity planning, time tracking, project scheduling, and reporting to ensure that teams are working efficiently and that projects are delivered on time and within budget. Highly customizable and able to integrate with a range of other tools and systems, Hub Planner is suitable for a variety of industries and organizations of all sizes.

Hub Planner is an ideal tool for web-based resource scheduling as it enables managers to easily view and allocate resources across different projects and teams in real-time. The software's intuitive drag-and-drop interface makes it simple to assign team members to specific tasks and projects, while its advanced reporting and forecasting tools help managers to ensure that resources are being utilized effectively and that future resource needs are being met.

Features include resource management, PTO planning, timesheets, reporting, skills matching, task management, templates, drag and drop scheduler, project budgets, approval flow, smart scheduler, and third-party integrations/add-ons.

Integrations include DIY options via their Hub Planner API and webhook. Or, open an account with Zapier for more options (may incur an additional cost). 

Hub Planner costs from $7/resource/month (billed annually) and offers a 14-day free trial.

MRPeasy is a manufacturing resource planning (MRP) software, specifically designed for manufacturing companies. It offers various features that integrate into your operation's regular processes, offering clear visibility into resource allocation, inventory management, production scheduling, and overall team efficiency.

The software has a straightforward interface that simplifies the task of resource scheduling. Its ease of use is especially helpful for teams unfamiliar with digitized processes. Manufacturers can plan their production schedules months in advance or in real time using the Gantt chart or calendar feature. This visual scheduling ensures you can see what resources are needed where, when you need them, and what needs to be done before moving to the next step of production.

Additionally, MRPeasy allows for real-time shop floor reporting, which synchronizes with the rest of the system. For example, when one department updates stock levels, it will automatically update across the entire system, ensuring that all teams are aligned when it comes to resource use and allocation. This real-time inventory tracking feature also helps prevent stockouts or overstock.

MRPeasy integrates with Amazon, Xero, WooCommerce, BigCommerce, Crossfire, Dropbox, Google Drive, OneDrive, HubSpot, QuickBooks, ShipStation, Salesforce, Shopify, Zapier, and more.

Saviom’s multidimensional resource scheduler goes beyond basic allocations and helps build an optimized workforce. Additionally, its Gantt chart view of resources with easy drag and drop facilitates real-time scheduling to meet dynamically changing needs.   

This solution provides 360-degree visibility and advanced filters to select the most suitable resources across multiple dimensions, such as skills, role, cost, team, project type, and location, before allocating them to various projects. Besides, you can analyze availability, utilization, etc., and prevent overbooking of resources, thus maintaining a healthy resource index.  

Businesses can use the tool’s bulk booking feature to reshuffle resource schedules or implement real-time bulk changes. In addition, the user-friendly interface enables you to split and reassign resources to projects in just a few clicks.

Moreover, it also allows you to create generic bookings to streamline pipeline project management with timely allocations. Forecasting and capacity planning helps identify resource excesses and shortages ahead of time, ensuring an optimized talent pool. Using the leave management portal, you can effectively schedule resources by considering planned and unplanned time-offs. Automated workflow streamlines the resource requisition process and eliminates scheduling conflicts.

The tool’s what-is analysis helps overcome resource constraints to arrive at the most viable resource plan. Besides, the tool’s open seat feature empowers resources to show interest in suitable opportunities which can be considered during allocations for better engagement and quality of deliverables.

This tool can integrate and sync seamlessly with all your existing applications, including ERP, ERM, Project planning tools, PPM, and HR management systems. Further, it will effortlessly align with your calendars, emails, MS Project, Excel, and other applications. This helps maintain a single source of truth across the organization and eliminates the chances of double data entry.

Saviom has a tiered pricing model, which depends on the number of custom licenses the user buys. It also offers a 60-day free trial.  

Birdview PSA is a resource management, planning, and scheduling software with resource management features that will help you with your capacity planning.

Why I picked BirdviewPSA. This tool has everything you need to support your projects through its resource planning center. It allows you to access 3 main views. The first one is planning. This view gives you the option to book resources in advance and ensure your capacity meets the demands. Birdview PSA displays your team's skills and other useful information that will help you make informed decisions.

Then, you have the workflow view. This view shows current projects and resource allocations in real time. The system will automatically color-code for you those resources that are over or under-allocated and allow you to address conflicts with a simple drag-and-drop.

The last view is simulation. In this view you can assess the viability of working on a new project, run scenarios to inform your resource hiring, and create project drafts for a quick start. The simulator also allows you to alter resource allocation percentages and modify team members in case someone becomes over-allocated after you run the sim.

Integrations include 2000+ pre-built connectors, including MS Teams, Jira, Adobe, Hubspot, Salesforce, Slack, Zoom, Olark, TimeCamp, Xero, and Invision. Additionally, you can connect to 5000+ apps using Zapier and Workato. Both of these need you to have a paid plan with them.

Ganttic is an online resource planning software with over a decade of experience in this space across 50+ industries, from consulting to construction to science. If you need a resource management tool to schedule people, machinery, vehicles, rooms, and equipment, then Ganttic is worth looking into. You can use Ganttic to get a clear overview of all existing projects and resources, so you know the state of your workforce and plan to prevent overextending your resources.

Ganttic is best for you if you need software to manage your portfolio because you can use Ganttic to view your portfolio projects and resources in one unified view. With Ganttic, you can assess if a project is lagging so you can implement stop-gap measures. The visual overview that Ganttic provides can also help you find project leads and team members for additional or last-minute tasks because it allows you to see who is available according to prerecorded capacity planning numbers.

With a bit of tech knowledge, Ganttic API lets you integrate the platform with in-house applications or third party software. A paid plan through Zapier will net you the same result with less backend work from your IT team.

Ganttic pricing starts at $25/month for up to 20 users. Ganttic has a free plan for up to 10 users.