10 Best Web-Based Resource Scheduling Software List
Here are my picks for the best web-based resource scheduling software:
Get free help from our project management software advisors to find your match.
Web-based resource scheduling software simplifies the process of scheduling and managing team members and other resources throughout the life cycle of your project. There's plenty of tools available, but finding the right fit depends on the unique needs of your organization and projects.
I've listed my picks for the best web-based resource scheduling tools to help simplify your choice. I compiled this list using my personal experiences with dozens of different resource scheduling tools during my time as a project manager.
What Is Web-Based Resource Scheduling Software?
Web-based resource scheduling software is an online tool that helps businesses and organizations manage and allocate resources like meeting rooms, equipment, and staff. It's accessible through the internet and provides a platform for scheduling, tracking, and optimizing resource use. This software typically includes features for checking resource availability, making reservations, and managing bookings.
Web-based resource scheduling tools help reduce waste and idle time. The software's online nature allows easy access from anywhere. It also offers insights into resource usage to help with planning and decision-making. This is useful when you have shared resources and complex scheduling needs.
The 10 Best Web-Based Resource Scheduling Software Comparison Chart
Use this table to compare my picks side-by-side.
Tool | Best For | Trial Info | Price | ||
---|---|---|---|---|---|
1 | Best for teams that need flexible booking types | 30-day free trial | From $4.16/user/month (billed annually) | Website | |
2 | Best for agencies | 14-day free trial | From $9/month (billed annually) | Website | |
3 | Best for skills management | Not available | Pricing upon request | Website | |
4 | Best for integrations | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website | |
5 | Best integrated time and resource management | Free trial available | From $9/user/month (billed annually) | Website | |
6 | Best for manufacturing teams | 30-day free trial | From $49/user/month | Website | |
7 | Best multi-dimensional resource scheduling solution | 60-day free trial | Pricing upon request | Website | |
8 | Best for professional services companies | 14-day free trial | From $27/user/month (billed annually) | Website | |
9 | Best for portfolio management | 14-day free trial | From $25 month/20 resources/unlimited users | Website | |
10 | Best for workflow automation | 14-day free trial + free plan available | From $7/user/month | Website |
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monday.com
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Miro
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
Ravetree
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.1
Overviews Of The 10 Best Web-Based Resource Scheduling Software
Here’s a brief description of each online resource scheduling software, it’s best use case, some noteworthy features, and screenshots to give you a snapshot of the interface.
Resource Guru is a versatile resource management software with equipment management, leave management, and capacity planning capabilities. You can use it to generate project forecasting reports to quickly determine who among your employees are overutilized and prevent employee burnouts. The software also allows you to plan ahead of projects, so you’ll know if you need to hire freelancers or sub-contractors to complete a project on time.
Resource Guru is your best option if you want a resource scheduling software that can help improve team collaboration because team members know what other team members are doing. It can also help you manage team members working overseas because you can immediately see what time it is in their local time zone. Resource Guru has collaboration tools that others do not, like meeting room booking and scheduling for on-site company collaboration.
Resource Guru integrates with other workplace apps if you have a paid plan with Zapier.
Resource Guru pricing starts at $3/user/month and offers a 30-day free trial.
Productive is a comprehensive web-based software designed for project management and resource scheduling. It offers a robust set of tools that enable agencies and professional services to manage their operations efficiently. With Productive, users can plan projects, allocate resources, track time, and handle financials all within one platform.
One of the main reasons Productive excels as a web-based resource scheduling software is its advanced workload management features. Productive allows managers to visualize team availability and project timelines through intuitive Gantt charts and workload views. The platform also offers real-time updates and notifications, allowing managers to make adjustments on the fly based on changing project requirements or resource availability.
Another standout feature of Productive is its integration of time tracking with resource scheduling. The software allows team members to log their hours directly into the platform, which can then be analyzed to optimize resource allocation. Productive’s time tracking also supports detailed reporting and analytics, providing insights into team performance and project progress.
Key integrations include Jira, Slack, QuickBooks, Xero, Zapier, Google Drive, Sage, BambooHR, and HubSpot.
Mavenlink is a resource management solution with a resource planning feature to respond to supply and demand changes efficiently. You can use Mavenlink to assess projects and their profitability to improve your company’s financial health. Mavenlink lets you handle multiple teams efficiently because it has dashboards that allow you to assess all your projects simultaneously.
Mavenlink is the best resource management tool for you to ensure that you have the right team members for projects. You can use Mavenlink to keep track of the skills that team members possess so you can harness their skills efficiently. You can also use this functionality to determine areas for improvement and schedule skill training to help your team members gain new skills.
Mavenlink operates its own integration platform (called M-Bridge) that lets you connect to other business apps like CRM, HCM, and financial software. On top of the M-Bridge platform, Mavenlink provides several pre-built integrations with these tools: Expensify, G Suite, Xero, Salesforce, Netsuite, Jira, Hubspot, Slack, Concur, Dynamics 365, Qualtrics, Quickbooks, and Sage Intacct.
Mavenlink pricing starts at $39/user/month and they offer a 10-day free trial.
monday.com is a resource management software with resource planning, workflow automation, time tracking, and work management capabilities. If you are not tech-savvy, you will appreciate how easy it is to customize pre-built templates with simple drag-and-drop actions. If you want a visual representation of the progress of projects, monday.com has Kanban boards and Gantt charts to help you out.
monday.com has a huge list of possible integrations that are super easy to connect (think: point-and-click, allow access, start working!). You’ll need a paid plan rather than their free version to take advantage of this feature but it’s well worth the price. You can connect to email marketing platforms, chat tools, social media platforms, marketing software, and other project management solutions (Trello, Asana, Basecamp, Jira).
Features include project management, task scheduling/tracking, resource management, scheduling, budgeting, API, calendar management, Gantt charts, file sharing, time management, email integration, third-party plugins, and notifications.
Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more accessible through a paid plan with Zapier.
Bonsai Agency Software is an all-in-one platform designed to enhance business operations for agencies, consultancies, and professional service providers. It consolidates client management, project tracking, financial oversight, and team collaboration into a single, integrated system.
One of the key features that makes Bonsai a strong choice is its resource planning and forecasting capabilities. You can allocate work based on your team's capacity and track utilization, ensuring that projects are assigned appropriately without overburdening any team member. Additionally, Bonsai allows you to predict staff shortages ahead of new projects, enabling proactive hiring or resource adjustments to meet upcoming demands.
Another valuable feature is Bonsai's time-tracking and timesheet tools. Your team can easily log hours spent on various tasks, providing you with a clear view of project progress, individual contributions, and overall capacity. This real-time tracking helps in monitoring workloads and ensures that projects stay on schedule and within budget.
Integrations include Gmail, Google Calendar, Zapier, Slack, QuickBooks Online, Calendly, ClickUp, Trello, Google Drive, Google Sheets, Xero, and HubSpot.
MRPeasy is a manufacturing resource planning (MRP) software, specifically designed for manufacturing companies. It offers various features that integrate into your operation's regular processes, offering clear visibility into resource allocation, inventory management, production scheduling, and overall team efficiency.
The software has a straightforward interface that simplifies the task of resource scheduling. Its ease of use is especially helpful for teams unfamiliar with digitized processes. Manufacturers can plan their production schedules months in advance or in real time using the Gantt chart or calendar feature. This visual scheduling ensures you can see what resources are needed where, when you need them, and what needs to be done before moving to the next step of production.
Additionally, MRPeasy allows for real-time shop floor reporting, which synchronizes with the rest of the system. For example, when one department updates stock levels, it will automatically update across the entire system, ensuring that all teams are aligned when it comes to resource use and allocation. This real-time inventory tracking feature also helps prevent stockouts or overstock.
MRPeasy integrates with Amazon, Xero, WooCommerce, BigCommerce, Crossfire, Dropbox, Google Drive, OneDrive, HubSpot, QuickBooks, ShipStation, Salesforce, Shopify, Zapier, and more.
Saviom’s multidimensional resource scheduler goes beyond basic allocations and helps build an optimized workforce. Additionally, its Gantt chart view of resources with easy drag and drop facilitates real-time scheduling to meet dynamically changing needs.
This solution provides 360-degree visibility and advanced filters to select the most suitable resources across multiple dimensions, such as skills, role, cost, team, project type, and location, before allocating them to various projects. Besides, you can analyze availability, utilization, etc., and prevent overbooking of resources, thus maintaining a healthy resource index.
Businesses can use the tool’s bulk booking feature to reshuffle resource schedules or implement real-time bulk changes. In addition, the user-friendly interface enables you to split and reassign resources to projects in just a few clicks.
Moreover, it also allows you to create generic bookings to streamline pipeline project management with timely allocations. Forecasting and capacity planning helps identify resource excesses and shortages ahead of time, ensuring an optimized talent pool. Using the leave management portal, you can effectively schedule resources by considering planned and unplanned time-offs. Automated workflow streamlines the resource requisition process and eliminates scheduling conflicts.
The tool’s what-is analysis helps overcome resource constraints to arrive at the most viable resource plan. Besides, the tool’s open seat feature empowers resources to show interest in suitable opportunities which can be considered during allocations for better engagement and quality of deliverables.
This tool can integrate and sync seamlessly with all your existing applications, including ERP, ERM, Project planning tools, PPM, and HR management systems. Further, it will effortlessly align with your calendars, emails, MS Project, Excel, and other applications. This helps maintain a single source of truth across the organization and eliminates the chances of double data entry.
Saviom has a tiered pricing model, which depends on the number of custom licenses the user buys. It also offers a 60-day free trial.
Birdview PSA is a resource management, planning, and scheduling software with resource management features that will help you with your capacity planning.
Why I picked BirdviewPSA. This tool has everything you need to support your projects through its resource planning center. It allows you to access 3 main views. The first one is planning. This view gives you the option to book resources in advance and ensure your capacity meets the demands. Birdview PSA displays your team's skills and other useful information that will help you make informed decisions.
Then, you have the workflow view. This view shows current projects and resource allocations in real time. The system will automatically color-code for you those resources that are over or under-allocated and allow you to address conflicts with a simple drag-and-drop.
The last view is simulation. In this view you can assess the viability of working on a new project, run scenarios to inform your resource hiring, and create project drafts for a quick start. The simulator also allows you to alter resource allocation percentages and modify team members in case someone becomes over-allocated after you run the sim.
Integrations include 2000+ pre-built connectors, including MS Teams, Jira, Adobe, Hubspot, Salesforce, Slack, Zoom, Olark, TimeCamp, Xero, and Invision. Additionally, you can connect to 5000+ apps using Zapier and Workato. Both of these need you to have a paid plan with them.
Ganttic is an online resource planning software with over a decade of experience in this space across 50+ industries, from consulting to construction to science. If you need a resource management tool to schedule people, machinery, vehicles, rooms, and equipment, then Ganttic is worth looking into. You can use Ganttic to get a clear overview of all existing projects and resources, so you know the state of your workforce and plan to prevent overextending your resources.
Ganttic is best for you if you need software to manage your portfolio because you can use Ganttic to view your portfolio projects and resources in one unified view. With Ganttic, you can assess if a project is lagging so you can implement stop-gap measures. The visual overview that Ganttic provides can also help you find project leads and team members for additional or last-minute tasks because it allows you to see who is available according to prerecorded capacity planning numbers.
With a bit of tech knowledge, Ganttic API lets you integrate the platform with in-house applications or third party software. A paid plan through Zapier will net you the same result with less backend work from your IT team.
Ganttic pricing starts at $25/month for up to 20 users. Ganttic has a free plan for up to 10 users.
ClickUp is a project management and resource management app you can use to improve how you handle projects and tasks. You can use ClickUp to track milestones, so you are always aware of the status of your projects. ClickUp can also improve teamwork with the help of embedded team collaboration tools such as team chat and file-sharing.
Simple and repetitive tasks can be time-consuming and if you’d rather focus on critical projects then ClickUp’s workflow automation is what you need. Automating tasks can also ensure that project details get updated in real-time. Automating workflows can also help make your team members happier because their workloads are free from menial tasks. Their automations unlock on their free plan (100 actions/month), which is more generous than most other tools.
ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp pricing starts at $5/user/month, and there is a 14-day free trial. ClickUp has a free plan with feature limits (100 Gantt chart views, 100 mind maps, etc.).
Other Resource Scheduling Options
Here’s a few more that didn’t make my top list, but which are worth your consideration.
- Celoxis
Resource management with overload alerts and dynamic dashboards
- Smartsheet
For utilization reporting
- Wrike
For time tracking
- Float
For digital agencies and production teams
- Planview
For professional services
- Hub Planner
For team scheduling, capacity planning, & requesting work
- Silverbucket
For skills mapping and utilization visibility
- Runn
For IT and software teams
- Parallax
For forecasting and planning
- eResource Scheduler
For allocating the right resources
- Float
Project management tool that enables you to plan projects and allocate resources.
- KeyedIn
Project portfolio management software with resource management functionality.
- Polaris PSA
Professional services automation software with project and resource management capabilities.
- Meisterplan
Resource management software you can use to improve capacity management and utilization.
- WorkOtter
SaaS project, resource, and portfolio management solution.
- JIRA
Software development program with resource scheduling tools best for software dev project management teams.
- HubPlanner
Resource management solution that allows you to view, plan, and deploy resources.
- Retain
Resource management platform you can use to optimize utilization and improve cost management.
- Asana
PSA software with customizable dashboards you can use to schedule resources. Free plan available.
Related Web-Based Resource Scheduling Software Reviews
If you still haven't found what you're looking for here, check out these closely-related tools that we've tested and evaluated.
- Project Management Software
- Resource Management Software
- Workflow Automation Software
- Time Tracking Software
- Task Management Software
- Project Scheduling Software
- Resource Scheduling Tools
- Redmine Alternatives
Web-Based Resource Scheduling Software Selection Criteria
When selecting the best web-based resource scheduling software to include in this list, I considered common buyer needs and pain points like difficulty managing team availability across projects. I used the following framework to keep my evaluation structured and fair:
Core Functionality: 25% of total score
- Schedule resources based on availability
- Manage team workloads efficiently
- Track resource utilization in real time
- Handle recurring schedules or bookings
- Provide a centralized calendar for resource planning
Additional Standout Features: 25% of total score
- AI-driven scheduling recommendations
- Mobile app access for on-the-go updates
- Visual dashboards for resource tracking
- Advanced forecasting for future planning
- Integration with time-tracking tools
Usability: 10% of total score
- Clear and intuitive navigation
- Minimal setup time for first use
- Clean and aesthetically pleasing design
- Responsive and fast interface performance
- Accessibility for users with different technical skills
Onboarding: 10% of total score
- Availability of step-by-step tutorials
- Access to training videos or webinars
- Templates to simplify initial setup
- Interactive product tours or guides
- Support for seamless data migration
Customer Support: 10% of total score
- Availability of live chat or phone support
- Responsiveness to customer inquiries
- Comprehensive self-help resources like FAQs
- Access to a dedicated customer success manager
- Regular updates and proactive communication
Value For Money: 10% of total score
- Transparent pricing with no hidden fees
- Scalability to fit different team sizes
- Free trial or demo availability
- Discounts for annual billing plans
- Cost-effectiveness compared to competitors
Customer Reviews: 10% of total score
- Positive feedback about ease of use
- Reports of responsive customer support
- User satisfaction with scheduling features
- Value for money as highlighted by customers
- Testimonials about improved team productivity
How to Choose Web-Based Resource Scheduling Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
Factor | What to Consider |
---|---|
Scalability | Make sure the software can grow with your team. Look for options that support additional users, projects, and resources without sacrificing performance. |
Integrations | Check whether it integrates with tools your team already uses, like project management platforms, CRMs, or communication apps. |
Customizability | Choose a solution that lets you tailor views, reports, and scheduling rules to fit your team’s specific needs and preferences. |
Ease of Use | Opt for an intuitive interface that reduces the learning curve. Test demo versions to make sure your team can quickly adapt without extensive training. |
Budget | Look for transparent pricing that aligns with your budget. Factor in hidden costs like onboarding, upgrades, or usage limits. |
Security Safeguards | Confirm the tool has robust data protection measures like encryption, user permissions, and compliance with standards like GDPR or ISO 27001. |
Collaboration | Look for features like shared calendars, real-time updates, and role-based access to support your team’s collaboration needs. |
Reporting Tools | Look for software with detailed reporting and analytics to help you track resource utilization, forecast needs, and optimize schedules. |
Trends in Web-Based Resource Scheduling Software
In my research, I sourced countless product updates, press releases, and release logs from different web-based resource scheduling software vendors. Here are some of the emerging trends I’m keeping an eye on:
- AI-powered insights: Vendors are offering AI features that can predict resource availability, optimize schedules, and flag potential conflicts before they happen. For example, some tools offer suggestions for reallocating resources during peak demand periods.
- Resource forecasting: Advanced forecasting tools that help users predict future resource needs based on historical data and upcoming project timelines are becoming more prevalent. This is especially helpful for businesses with fluctuating workloads or seasonal demand.
- Cross-team visibility: More platforms are emphasizing visibility across multiple teams, departments, or projects. You can easily see how resources are allocated organization-wide to avoid overbooking and make sure usage is fair.
- Sustainability metrics: Some software now includes tools to track the environmental impact of resource usage, such as energy consumption or travel-related emissions. This might appeal to you if you have strict sustainability goals.
- Gamification features: To encourage user adoption, vendors are adding gamified elements like achievement badges, progress tracking, and rewards for meeting scheduling goals. This makes learning and using the software more engaging.
Key Features of Resource Scheduling Software
- Reporting and analytics: Gives you the ability to analyze business intelligence data and compile reports you can share with colleagues and stakeholders.
- Workflow automation: Allows you to improve workflows by automating repetitive tasks.
- Forecasting: Lets you anticipate future needs so you can adjust your resource schedule depending on changing demands.
- Portfolio management: Allows you to manage multiple projects and track them, as well as make sure all projects will finish on time.
Costs and Pricing of Web-Based Resource Scheduling Software
The table below summarizes common plans, their average prices, and typical features included in web-based resource scheduling software solutions:
Plan Comparison Table for Web-Based Resource Scheduling Software
Plan Type | Average Price | Common Features |
---|---|---|
Free Plan | $0 | Basic scheduling tools, limited user access, restricted integrations, and basic support. |
Personal Plan | $5-$25/user/month | Individual resource management, calendar views, basic reporting, and email support. |
Business Plan | $30-$60/user/month | Multi-user access, advanced scheduling tools, integrations with third-party apps, and team reporting. |
Enterprise Plan | $75-$150/user/month | Custom integrations, dedicated support, advanced analytics, enhanced security, and unlimited resources. |

What's Next?
While we are on the topic, I suggest you read more about how to nail project scheduling and the key resource allocation methods in project management. Resource management has come a long way from manual tracking, ledgers, and inventory sheets. Therefore, you can now use software that allows you to manage all your company’s resources in one platform.