10 Best Web-Based Resource Scheduling Software

monday.com is a resource management software with resource planning, workflow automation, time tracking, and work management capabilities. If you are not tech-savvy, you will appreciate how easy it is to customize pre-built templates with simple drag and drop actions. If you want a visual representation of the progress of projects, monday.com has Kanban boards and Gantt charts to help you out.

monday.com has a huge list of possible integrations that are super easy to connect (think: point-and-click, allow access, start working!). You’ll need a paid plan rather than their free version in order to take advantage of this feature but it’s well worth the price. You can connect to email marketing platforms, chat tools, social media platforms, marketing software, and other project management solutions (Trello, Asana, Basecamp, etc.).

As mentioned above, monday.com’s integrations include a huge list of third-party apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier.

monday.com pricing starts at $6/user/month or has a free plan for 2 users with feature limitations. Integration functionality opens up on their standard plan at $14/user/month (recommended).

Wrike is an all-in-one resource management software with work management, resource scheduling, time tracking, task management, and project portfolio management capabilities. It has dashboards that you can share with team members making them aware of a project’s progress. Using your company’s business intelligence data, you can use Wrike to generate reports critical in resource forecasting and capacity planning.

Wrike is the best SaaS resource management solution if you want to effectively manage your team’s time on a project because of its time tracking capabilities. You can see how much time a team member spends on a task or a project so you can assist those struggling on a particular task. You can use Wrike to review and approve timesheets that you can use to ensure accurate billing and invoicing to clients. This feature unlocks on the Business Plan and above.

Wrike offers 400+ pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Wrike pricing starts at $9.80/user/month and offers a free plan with feature limitations. Time tracking opens up on their Business Plan, starting at $25.80/user/month.

Runn is a resource allocation and scheduling software with powerful visualization and analytics features. Its simple and intuitive interface makes it easy to keep track of who is assigned to what, spot overbookings, identify resourcing patterns, and more.

Scheduling and allocating resources is incredibly easy. With a drag-and-drop, users can create project phases, allocations, and time off on the Gantt chart and timeline view. Unique to Runn are the real-time charts and scenario planning functionalities, which let users instantly see changes to your team’s workload, availability, and utilization.

Runn’s reporting and analytics features provide up-to-date data in one place to keep tabs on insights like utilization, project variance, and overall financial performance.

Runn can also forecast team capacity and provides users with reports on individual team member capacity. Financial forecasting capabilities include budget, revenue, profit, and cost forecasting.

Runn integrates with Harvest, WorkflowMax, and Clockify, and users can also make use of Runn’s API to build their own integrations.

Run offers a free 14-day trial. A freemium plan is available for companies of 5 or fewer people. For the Pro plan, Runn costs $10 per scheduled person, per month. Annual and non-profit discounts are also available.

Resource Guru is a versatile resource management software with equipment management, leave management, and capacity planning capabilities. You can use it to generate project forecasting reports to quickly determine who among your employees are overutilized and prevent employee burnouts. The software also allows you to plan ahead of projects, so you’ll know if you need to hire freelancers or sub-contractors to complete a project on time.

Resource Guru is your best option if you want a resource scheduling software that can help improve team collaboration because team members know what other team members are doing. It can also help you manage team members working overseas because you can immediately see what time it is in their local time zone. Resource Guru has collaboration tools that others do not, like meeting room booking and scheduling for on-site company collaboration.

Resource Guru integrates with other workplace apps if you have a paid plan with Zapier.

Resource Guru pricing starts at $3/user/month and offers a 30-day free trial.

Ganttic is an online resource planning software with over a decade of experience in this space across 50+ industries, from consulting to construction to science. If you need a resource management tool to schedule people, machinery, vehicles, rooms, and equipment, then Ganttic is worth looking into. You can use Ganttic to get a clear overview of all existing projects and resources, so you know the state of your workforce and plan to prevent overextending your resources.

Ganttic is best for you if you need software to manage your portfolio because you can use Ganttic to view your portfolio projects and resources in one unified view. With Ganttic, you can assess if a project is lagging so you can implement stop-gap measures. The visual overview that Ganttic provides can also help you find project leads and team members for additional or last-minute tasks because it allows you to see who is available according to prerecorded capacity planning numbers.

With a bit of tech knowledge, Ganttic API lets you integrate the platform with in-house applications or third party software. A paid plan through Zapier will net you the same result with less backend work from your IT team.

Ganttic pricing starts at $25/month for up to 20 users. Ganttic has a free plan for up to 10 users.

ClickUp is a project management and resource management app you can use to improve how you handle projects and tasks. You can use ClickUp to track milestones, so you are always aware of the status of your projects. ClickUp can also improve teamwork with the help of embedded team collaboration tools such as team chat and file-sharing.

Simple and repetitive tasks can be time-consuming and if you’d rather focus on critical projects then ClickUp’s workflow automation is what you need. Automating tasks can also ensure that project details get updated in real-time. Automating workflows can also help make your team members happier because their workloads are free from menial tasks. Their automations unlock on their free plan (100 actions/month), which is more generous than most other tools.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp pricing starts at $5/user/month, and there is a 14-day free trial. ClickUp has a free plan with feature limits (100 Gantt chart views, 100 mind maps, etc.).

Smartsheet is a resource management software for asset management, content management, and workflow automation. Smartsheet has file-sharing capability ensuring that crucial data is available to all team members. You can use Smartsheet to track activities, so you always know who worked on which project, ensuring accountability among team members.

If you find generating reports tedious, then Smartsheet is the best for you because it allows users to generate reports quickly so you can check your team’s utilization. Smartsheet has built-in custom reports you can use to share crucial metrics and data to team members and stakeholders. You can also use reports to anticipate the needs of future projects to decide if you need to hire additional people so you can handle the added workload.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet pricing starts at $7/user/month and offers a 30-day free trial without the need for a credit card.

Celoxis is a web-based software for managing projects, resources, issues, risks, timesheets, workflows, and collaboration. This resource tool will help you keep tabs on shifts in multiple locations and holidays, receive overload alerts, and more.

Celoxis includes accurate resource loads, resource utilization management, resource capacity, and efficiency. Also, you can easily allocate resources to tasks based on availability, demand and skills. Therefore, Celoxis helps you optimally utilize your workforce with accurate, real-time charts that are helpful for planning and decision-making around resource allocation.

Celoxis integrates with over 400 business apps, including Google Drive, email and calendar platforms, Jira, Salesforce, Slack, and many more through Zapier. In addition, their API lets you build custom integrations with any other tools you use.

Celoxis is one of the few project manager software programs available both in SaaS and on-premise flavors. SaaS costs $22.50/user/month (annually) and on-premise costs $450/user one-time. Both require a minimum 5-user sign-up and come with 30-day free trial.

Float is for teams who want robust and powerful resource management software that’s also intuitive and easy to use.

The schedule view gives you an accurate, high-level overview of your team’s availability and capacity, and you can drill down deeper using Float’s search and filter functionality. Among the things you can do is set custom work hours, import and assign public holidays, schedule time off, assign custom tags like location and skills to your people and projects, and set a scheduled status to let everyone know when you’re working from home or remotely.

Real-time reporting lets you track your resource utilization, monitor project budgets, and forecast your team’s capacity. Add time tracking to access pre-filled timesheets and compare your team’s scheduled hours with the actual time spent on tasks.

Tip: You can find a menu full of editing shortcuts when you right-click on the scheduling view.

Float has a range of dedicated integrations that play well with your existing apps. Sync and schedule your Jira, Asana, Teamwork, or Trello projects and import your Google or Outlook Calendar events directly onto your schedule in Float. Stay on top of schedule changes via Slack, email, or mobile push notifications.

Pricing starts at $6/user/month and offers a 30-day free trial. Float also has volume and yearly subscription discounts available.

Mavenlink is a resource management solution with a resource planning feature to respond to supply and demand changes efficiently. You can use Mavenlink to assess projects and their profitability to improve your company’s financial health. Mavenlink lets you handle multiple teams efficiently because it has dashboards that allow you to assess all your projects simultaneously.

Mavenlink is the best resource management tool for you to ensure that you have the right team members for projects. You can use Mavenlink to keep track of the skills that team members possess so you can harness their skills efficiently. You can also use this functionality to determine areas for improvement and schedule skill training to help your team members gain new skills.

Mavenlink operates its own integration platform (called M-Bridge) that lets you connect to other business apps like CRM, HCM, and financial software. On top of the M-Bridge platform, Mavenlink provides several pre-built integrations with these tools: Expensify, G Suite, Xero, Salesforce, Netsuite, Jira, Hubspot, Slack, Concur, Dynamics 365, Qualtrics, Quickbooks, and Sage Intacct.

Mavenlink pricing starts at $39/user/month and they offer a 10-day free trial.