You want Microsoft Project for Mac. I get it.
Microsoft Project is one of the most popular project management software programs, and Macs are popular devices.
This is a good news/bad news situation. I’m going to cut straight to the bad news:
MS Project is incompatible with MacOS.
That’s probably not what you want to hear, especially if you’re reading this on a brand new MacBook Pro.
Wait, you haven’t heard the good news yet. There are alternatives, workarounds, and—for the determined—creative solutions to get Microsoft Project on your Mac.
Jump to these sections or read straight through:
- Can I Run MS Project For Mac?
- Project Online: A Microsoft Alternative On Mac
- What Are Some MS Project Alternatives for Mac?
- How To Trick Your Mac Into Running MS Project
Can I Run MS Project For Mac?
No, MS Project does not work on Mac. Microsoft Project won’t run on Mac because they can’t talk to each other. Unfortunately, it doesn’t get more fundamental than that. MS Project was designed and optimized specifically for the Windows operating system.
Building project management software for Macs wasn’t Microsoft’s concern.
In fact, the last time that there was a version of Microsoft Project for Apple users was back in 1993 with Microsoft Project 4.0 for Mac. Sadly, that doesn’t work now!
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Monday.com is a Mac-friendly Microsoft Project alternative that offers unlimited boards (for projects, data, clients, et cetera) even if you are only using the freemium account offer. Monday.com provides many of the features spotlighted on MS Project, like task lists, Gantt charts and timelines, communication features like comments and tagging, the ability for different stakeholders to coauthor items in real-time, reporting and analysis functions, and time tracking.
One thing users will appreciate is monday.com’s flexibility, as everything is customizable, adjustable, and editable. Flexible Kanban boards and columns accommodate different data types: status, text, people, timeline, dates, tags, numbers, and more. The text column, for example, can be renamed to encapsulate whatever data is housed there, be it general notes, addresses or names, or keywords.
Monday.com excels with their Standard pricing plan (and above), specifically, which opens up Gantt charts, workflow automations, and multi-project dashboards. This isn’t necessarily a huge downside to such a versatile and intuitive tool but it’s definitely something to consider before diving in.
Monday.com integrates with hundreds of third-party apps, like Outlook, Microsoft Teams, Dropbox, Slack, Zoom, Google Calendar, Google Drive, Gmail, LinkedIn, OneDrive, Adobe Creative Cloud, and more with a paid account through Zapier.
monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.
Wrike’s homepage has super clean and straightforward access to your inbox, recent and pinned items, your spaces, and the administrative menu bar. Your personalized dashboard lets you add widgets to see the most pertinent information for your workday—items like To-Do Today, My Overdue Tasks, Due: Next 7 Days, and/or Tasks Created by Me. Wrike touches all the most-needed MS Project features, like task and subtask management, Gantt charts, reporting templates, and customizable notifications and alerts.
Wrike handles DIY templates particularly well for project managers that want to standardize everything from processes, projects, and forms. Users are empowered to design their own “template” for almost anything, from client request forms to high-level task blueprints. This set-it-and-forget-it approach means that you can reduce administrative burdens and prevent data input inconsistencies with ease. Higher-level paid plans will start to unlock a ton of cool stuff, too, like time tracking for timesheets, custom work schedule calendars, and workflow automations.
Comparatively speaking, Wrike’s interface—though clean and uncluttered—is not as intuitive as others on this list, which makes the learning experience a bit slower. Navigating Wrike comes with a few quirks, like the fact that some menu items have an in-app right-click option and others don’t, or that a ton of useful features are buried in the account management menu via your profile settings. This challenge is more than manageable so long as you don’t mind memorizing a few UI quirks.
Wrike integrates with dozens of third-party apps, like Salesforce, Tableau, Microsoft Teams, MediaValet, Adobe Creative Cloud, Google Drive, Microsoft OneDrive, MS SharePoint, Github, JIRA, Outlook, Slack, Dropbox, and Box. Wrike also imports Microsoft Project files, if needed.
Wrike costs from $9.80/user/month and offers a freemium account for up to 5 users as well as a 14-day free trial for all paid subscription plans. They also have an iPhone app.
Celoxis boasts many of the features you have come to expect from Microsoft Project and other popular project management tools: project request tracking, project planning with automatic scheduling, tracking and RAG indicators, portfolio management, resource management for workload planning, customizable dynamics and reports, and an iOS app for smartphone access on-the-go.
Along with everything you would expect from project and task planning, Celoxis offers a whole suite of built-in accounting tools, which makes it stand out against competitors. Celoxis can generate reports for budget spends, receivables, and profitability across projects and portfolios. Celoxis can also handle margin tracking, revenue forecasting, and custom financial KPIs. This is all without integrations, too; connecting with QuickBooks Online and Salesforce will open up even more functionality.
Celoxis remains a robust MS Project alternative but falls a smidge short when it comes to certain CRM features, like the exclusion of price and contract fields for a client record. The interface tends to require an excessive number of clicks to do basic items, like removing a preexisting user from a project. They also don’t have an iPhone app. These are small gripes overall, though.
Celoxis integrates with over 400 third-party apps like Google Drive, MS Excel, JIRA, QuickBooks Online, Salesforce, Evernote, Slack, Zendesk, G Suite, Trello, Harvest, MailChimp, and more through a paid account with Zapier.
Celoxis costs from $22.50/user/month with a 5 user minimum and offers a free 30-day trial.
Hive is a robust tool for project management, collaboration, and flexible task coordination that works with MacOS and iOS. It lets users organize projects in a Gantt chart, Kanban board, table, or calendar, and also easily switch between each layout, depending on the communication style they prefer. Updates are reflected across all project views so the whole team is informed no matter what option they use.
Hive enables users to easily collaborate by sending messages directly to individuals or groups. Need to share a document? Upload it directly to a task, project, or message. Hive’s Forms feature eliminates constant emails and collects all necessary information through simple fill-in-the-blanks.
It’s worth noting that if you’re switching to Hive from another tool, you can import tasks from tools including Asana, Trello, Basecamp, Smartsheet, and a few others.
Hive integrates with Google Drive, Salesforce, Jira, Dropbox, Slack, Zoom, One Drive, Box, and more than one thousand other tools through Zapier.
Hive costs from $12/user/month.
Zoho Projects is an award-winning project management software and collaboration tool from Zoho. It offers flexibility and customization options to suit the needs of traditional project managers as well as agile teams. Zoho Projects supports multiple platforms including Mac. Some of the core features include a Gantt chart maker, kanban board, inbuilt chat, and a highly collaborative social feed.
Zoho Projects also packs features that help managers such as resource utilization charts, task automation features, customizable dashboards, baseline, critical path and budgeting features. It integrates with other first-party Zoho software for sales, CRM, HR, marketing, and IT (to name a few). This makes them great for scalability because you can add additional service packages as you grow.
Users can generate and share Gantt charts as PDFs. The tasks in Projects can be exported to XLS or CSV. Zoho Projects also supports importing Microsoft Project MPP files.
The interface and modules are highly customizable. All aspects of the UI from theme colors to arrangement and visibility of the various modules can be changed to suit a user’s preferences. Zoho projects also offer free onboarding for its customers and a comprehensive online help guide for all users.
Being part of the Zoho’s ecosystem allows Projects to connect to several of Zoho’s own services such as Zoho CRM, Zoho Desk and Zoho’s finance suite. The new Zoho marketplace allows for several 3rd party integrations as well including iCal sync, Google integrations and much more.
Pricing starts from $4/user/month billed annually. Also has a freemium version upto 3 users for 2 projects No credit card information required.
Instagantt is an online Gantt chart software for project management. Among the features that make it a good tool is a timeline, kanban boards, task management, and resource workload. A standout user experience element is the ability to drag and drop elements in the timeline to build your project schedule.
Instagantt’s ability to give you information about your team’s workload made it stand out for me. The way they present the information makes it easy for you to see what your team is assigned to. Their interface is full of colors that visually separate the different projects your team is handling. This, in turn, allows you to make decisions on allocation and hiring.
The platform has a plugin that integrates with Asana. Further, it will allow you to import projects from that tool into Instagantt with minimum editing required. Besides import, the integration will handle two-way sync. This way, your team will have the latest information always, independently from the platform and software they are using to access it.
Instagantt paying plans start at $5/user/month and offer a 7-day trial.
MindGenius is a mind mapping tool that has project management features like project timeline, kanban boards, and reporting. Their platform intends to give you an all-encompassing experience. First, by having you do your mind maps and generate ideas with your team. Then, by making the results of that mind mapping exercise available to you as you build your project plan.
The platform is designed to support small to medium size projects. It has the basic features of any other project management platform, including collaboration. The way collaboration works is through an integrated online chat where you can mention teammates on the tasks you want them to chime into.
MindGenius integrates with Microsoft Office 365, Google Drive, and Dropbox through their MindGenius 20 product.
MindGenius has both an online subscription model and a perpetual license plan. Pricing starts at $16/month and offers a free trial.
RationalPlan is a project management software for Mac that offers cloud-based and on-premise solutions. Notable features include task dependencies, milestones, Gantt charts, task comments, and tracking workload and resource availability. It’s also worth noting RationalPlan includes tools for portfolio management, allowing users to track dependencies and resources across projects.
The tool provides tutorials and other resources on its website, which is helpful for onboarding and getting users up to speed.
RationalPlan can open Microsoft Project files, but it doesn’t allow users to export project data to MPP files. The tool also allows users to export data to Excel spreadsheets. No other integrations are currently listed.
The tool starts at $4/user/month, and offers a freemium version.
Smartsheet is a spreadsheet-like project management tool that is also available for Apple users. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software for mac if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.
If you’re looking for an application that can open Projects, and don’t need to work within the software, then I’d recommend Smartsheets. Users can import MS Project files and work on them within the software. This is an excellent option for users who want to stay on Mac, need to send and receive MS Project files for their professional work, and don’t care whether or not they work within MS Project. You can export the file as an MS Project when you’re done working. Nobody will ever know you used Smartsheet. It can also be a great planner for Mac, too.
Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.
Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.
Smartsheets costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.
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14 days free trial
|From $6/user/month||Check out monday.com|
14 days free trial
|From $9.80/user/month||Check out Wrike|
30 days free trial
|From $25/user/month||Check out Celoxis|
14 days free trial
|From $12/user/month||Check out Hive|
10 days free trial
|From $4/user/month billed annually. Also has a freemium version upto 3 users for 2 projects||Check out Zoho Projects|
7-day free trial available
|$5/user/month||Check out Instagantt|
Free trial available
|Starts at $16/month||Check out MindGenius|
|From $4/user/month||Check out RationalPlan|
|Check out Vizzlo|
30 days free trial
|From $7/user/month||Check out Smartsheet|
MS Project Alternatives for Mac: Criteria
What do I look for when I select the best MS Project alternatives for MacOS/iOS? Here’s a summary of my evaluation criteria:
- Project management and task planning: The tool must have a capacity for project management organization that matches or exceeds that of MS Project. This includes Gantt charts, Kanban boards, task lists, notifications, workflow automations, and integrations.
- Runs on iOS, MacOS, or both: While the tool might run on PC as well, I’m looking for software with a reliable version for Apple products specifically.
- Compatible with .mpp file extension: Tools that can import or export Microsoft Project file formats will be prioritized.
- Modern, clean UI expected of a Mac solution: Any MS Project alternatives should look and feel at home on Mac computers.
- Pricing comparison: Is the tool comparable in price to MS Project? If it’s less expensive, great! If it costs more, does it boast additional features to justify the expense?
Mac-Exclusive MS Project Alternatives
If you’re on the Apple train and don’t want a sniff of anything Windows related, there are a few dedicated Microsoft Project options that you can install on your Apple Mac or iPad. These are 4 of the best project management software for Macs.
How To Trick Your Mac Into Running MS Project
Working as a digital project manager, it’s easy to become familiar with one particular software and not want to change unless absolutely necessary. If you absolutely want to keep working in MS Project, we can make that work. But it’ll require some creative solutions.
As a project manager, you’re probably used to that.
Here’s what I consider to be the best way to run Windows on Mac. To use MS Project on your Mac, you’ll need to create a Windows Virtual Machine (VM) on your Mac. There are two VM solutions that would work for digital project managers: Parallels and VirtualBox. I’ll walk you through the pros and cons of each VM and explain how to install them.
What is a Virtual Machine?
A VM gives users the functionality of Windows on a Mac. This allows users, like a Mac user that needs MS Projects for their clients, to get their Windows specific work done without buying a new laptop.
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Option #1: Parallels
Parallels is the easiest and most intuitive option—it offers seamless transition between MacOS and Windows, and they offer a 14 day free trial to get you started.
Parallels is not free. After your 14 day trial expires, you’ll have to pay either $79.99 a year or $99 for perpetual service. You can find more information on the software on their official website.
1. Download Parallels
When you download the application, the startup manager will guide you through the Windows installation process. It’s as straightforward as installing any other software. No storage management or partitioning required.
2. Download and install MS Project
Once Parallels is running, the installation of Windows apps works just like it does on PC. Open your browser, go to the website, download the application, and begin the installation process.
All Windows apps that require Parallels to run will be marked with the Parallels logo.
3. Switch between Windows and Mac
Once using Parallels, you can have the Windows operating system open in its own window. It looks like this:
Using Parallels on a Mac, you can have the Windows operating system open in its own window.
Just like with your Mac apps, Windows apps can be saved to your dock and opened with a single click. Opening MS Projects will automatically run Parallels, create your VM, and run the app.
Or, if you prefer Windows to be full screen while you work, you can assign Parallels its own desktop.
- Click on the top left of the Windows tab to make it full screen.
- Switch between Mac and Windows with a two-finger swipe on your magic mouse or touchpad.
- When you’re done working, move your cursor to the top of the screen.
- A menu will drop down and you’ll be able to exit full screen.
Parallels has a video walkthrough here:
Option #2: VirtualBox
For the more tech-savvy, the other option is VirtualBox: a free, open-source VM that anybody can download and use. The downside is that it lacks the easy to use functionality that makes Parallels so attractive. With a little hard work, it can be done. I’ll show you how.
Go to VirtualBox.org and click “Download VirtualBox 6.0”
2. Download OS X Hosts
Since you’ll be installing Windows on your Mac, you’ll want to download the OS X Hosts package.
3. Install VirtualBox on Mac
After clicking continue, you’ll be asked to put in your username and password.
After putting in your password, the program will install and you’ll be able to set up a Windows VM. Unlike with Parallels, you will have to tell VirtualBox which OS you want to install, and how much of your storage you want to allocate to it.
4. Create Your Virtual Machine
It’s recommended that you give the VM the same name as the OS you’re creating. So, in our case, you’d want a name similar to the one in the image above.
5. Allocate Storage
This tells VirtualBox how big you want your VM to be. It’s best to accept the recommended size.
6. Select Location and Size
This tells VirtualBox where to save the VM and gives users a chance to change the size of their VM. If you’re happy with the folder name and storage size, click create.
Then you’re all done. You can open your VM at any time by opening VirtualBox, selecting your VM, and clicking start. I know it’s a bit of work, but it allows you to run Windows on Mac for free.
For a more in-depth walkthrough, VirtualBox has their own tutorial.
What Will You Use?
Now that you’ve seen some of the Microsoft Project alternatives for Mac, which one will you choose and why?
Let me know in the comments if you’ve tried these tools out and which of them deserve the top spot!
You can find more project management tools here.