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Compare The 15 Best Project Management Software Of 2021

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In this article you’ll find a comparison of project management tools so you can choose the best project management software for your projects.

Project management is a broad industry involving many different methods and environments.

In this project management tools review, I’ve selected 15 project management software programs that can adapt to different environments (IT, healthcare, finance).

I’ve also included a list of project management software for various use cases—the best project management software for construction, agile teams, free and open source, etc. Find the list on the right side below.

The 15 Best Project Management Software List

This top project management tools list includes a review of the features, pricing, integrations, and pros & cons of the following tools:

Below you’ll find an overview of the top project management software on this list, with screenshots, feature overview, and pricing.

Jump to project management tools reviews

What is project management software?

Project management software helps project managers, or PMs, manage projects. PM software can installed on premise, but many new tools are offered online as a Saas. They offer features to make charts and reports, share documents, track budgets, allocate resources, manage tasks, plan projects, and communicate with teams.

Often, project management software includes additional portfolio management tools or program management tools in addition to features for project management.

Logo Soup of Project Management Tools

The 15 Best Project Management Tools Reviews

In this post, we’ve tried to cover a broad spectrum in our list of software, considering complexity, price points and functionality of various PM tools. But it’ll come down to your workflow and what specific functionality you need to make that function better. Have a look around, take advantage of the free trials in order to really find the best project management tools for your agency or studio.

The Digital Project Manager is reader-supported. When you click through links on our site, we may earn a commission. Learn more.

monday.com logo - Compare The 15 Best Project Management Software Of 2021
  • 14 days free trial
  • From $17/month for 2 users

1. monday.com – best for workflow automation

monday.com screenshot - Compare The 15 Best Project Management Software Of 2021

monday.com offers a visually clear and intuitive interface to help you see your important project data at a glance.

monday.com is a great project management software because of the way the tool has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

monday.com costs from $17/month for two users.

Pros

  • Huge focus on collaboration
  • Long list of supported integrations
  • Easy to customize a workflow or Board
  • Helpful visual/color coding customization

Cons

  • Complex pricing rubric
  • No option to create recurring tasks
ClickUp logo - Compare The 15 Best Project Management Software Of 2021
  • freemium version
  • Free forever with paid plans starting at $5/user/month

2. ClickUp – best free plan for project management software

ClickUp screenshot - Compare The 15 Best Project Management Software Of 2021

Small and large teams can easily plan projects, assign team members, and track progress.

ClickUp is a project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.

Pros

  • Free forever plan allows unlimited members
  • Unlimited file storage on all paid account tiers
  • Can email (set-up) a task directly from Outlook

Cons

  • Read-only guest permissions are limited to paid account
  • Reporting suite is limited to paid plans only
  • Granular customization options results in a time consuming set-up
Hive logo - Compare The 15 Best Project Management Software Of 2021
  • 14 day free trial
  • From $12/user/month

3. Hive – Best all-in-one solution

Hive screenshot - Compare The 15 Best Project Management Software Of 2021

Plan projects and tasks, on Kanban-style boards, assign team members, and track progress.

Hive is a project management tool and collaboration platform that powers companies like Starbucks, Uber, WeWork, and IBM. With AI-based analytics, thousands of integrations, flexible project views, and more, Hive streamlines your work in one centralized platform. Used by teams of varying sizes, from 10 people to 1,000, Hive is a great option for a diverse range of companies and work styles.

Hive’s time-tracking, analytics, and flexible view capabilities allow for transparent understanding of other team members work and upcoming projects. Hive also has one of the first full email integrations in any project management tool, which allows you to send and receive Gmail and Outlook messages from the app. Choose Hive if you’re in the market for a well-laid-out, comprehensive project management tool that can be scaled up or down based on team needs.

The tool costs $12 per user per month when billed annually.

Pros

  • Flexible project layouts
  • Native email & messaging
  • Has infinite subtasks
  • Add external users without paying for a seat
  • Have desktop app or an add-on
  • Can view notes on the mobile app

Cons

  • Calendar tools are pretty basic
Ravetree logo - Compare The 15 Best Project Management Software Of 2021
  • Free trial, free demo
  • From $29/user/month

4. Ravetree – best for client service businesses

Ravetree screenshot - Compare The 15 Best Project Management Software Of 2021

Ravetree is a work management software platform that empowers teams to deliver work faster, be more informed, and spend less time searching for information. Project-driven organizations around the world use Ravetree to manage their projects, resources, and client information—all in one place.

Companies love Ravetree’s elegant and clean user interface, which makes it easy to communicate and collaborate with colleagues and clients. Ravetree eliminates the pain of moving between different applications, relying on cumbersome spreadsheets, and entering the same data in multiple places. Other tools are geared towards either project managers or team members, but not both. Ravetree has solved this problem by providing the powerful features needed by project managers while offering the usability and intuitiveness needed by team members who just want to get work done.

Ultimately, companies benefit from having a single source of truth from which they can optimize their operations and easily see the big picture. Ravetree has a 5-star customer support rating and takes pride in being a customer-focused company. Training, setup, and customer support are 100% free.

Pros

  • Easily track multiple projects
  • Robust budgeting features
  • Distinction between billable and non-billable hours

Cons

  • Reporting tools are lacking
  • No public API
  • Home board not customizable
Smartsheet logo - Compare The 15 Best Project Management Software Of 2021
  • 30 day free trial
  • From $14/user/month

5. Smartsheet – Best for flexibility & customizability

Smartsheet screenshot - Compare The 15 Best Project Management Software Of 2021

Smartsheet includes Gantt charts, Kanban boards, and list views so users can view their tasks and projects according to their preference.

Smartsheet is a spreadsheet-like project management tool. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $14/user/month and offers a 30-day trial.

Pros

  • Sheet-to-sheet linking
  • Many project templates & resources
  • Ease of sharing
  • Easily customizable dashboards

Cons

  • Jira, Salesforce, Dynamics connector limited to Premier plan
  • Changes don’t update in real-time
  • Can’t customize chart colors
Clarizen logo - Compare The 15 Best Project Management Software Of 2021
  • 30 day free trial
  • From $60/user/month

6. Clarizen – fully-featured, enterprise-grade project management software with additional portfolio, resource, and workflow management tools

Clarizen screenshot - Compare The 15 Best Project Management Software Of 2021

Clarizen enables everyone on the team to see how their contribution fits into the bigger picture, view project timeline and milestones, budget, discussions, and shared documents.

Clarizen is an enterprise-grade professional service automation software solution, designed to speed up the way you do business – integrating work, content, and process tightly together to enable more efficient working. Clarizen’s real focus is making projects happen faster with timesaving workflows. Clarizen is a great project management tool if you have lots of repeatable projects that require repeatable processes as workflow automation is pretty flexible and powerful.

It covers off the PPM basics of task lists, schedules, docs and files, communications and reporting without breaking a sweat. Clarizen’s project planning tools are a powerful mix of functionality across the planning, executing and controlling of a project. Within planning project workflows and full-featured resource, schedule and task planning tools. It also offers project and portfolio optimization so that you can easily and quickly align projects to business objectives.

For project execution, Clarizen enables everyone on the team to be aligned with a dashboard that enables teams to see how their contribution fits into the bigger picture. They can view the project timeline and milestones, budget, discussions, and shared documents.

Instead of being obligated to make educated guesses, project managers can make accurate data-based decisions that align project selection and investment with big picture priorities. Changing tasks and schedules takes a few clicks. Project managers can run hypothetical scenarios to see the impact of changes before they go live. They can also alert end users via their personal dashboard of any changes to their workload. Because resource scheduling is built-in, Clarizen delivers real-time insights into all available resources, schedules, and tasks.

Clarizen has some really powerful integration options out the box that is worth considering if you have other business-critical systems already in place. You can combine the power of Clarizen with other enterprise tools including Jira, SharePoint, Tableau, Salesforce and Intact with a subscription to an App integration. This means you won’t have to play around with the APIs yourself. On top of integrations, Clarizen has an App marketplace to add additional functionality to the system. These include helpful add-ons like active directory sync, Excel reporting integration, and priority automation, many of which are free.

Clarizen offers a free trial and costs from $60/user/month.

Pros

  • Great graphical workflow editor
  • Completely customizable fields and panels
  • Strong focus on collaboration
  • Variety of ways to customise PM workflows

Cons

  • Higher learning curve
  • Could use better issue tracking
  • Only has 3 support mailboxes
Wrike logo - Compare The 15 Best Project Management Software Of 2021
  • freemium version
  • 14 days free trial
  • From $9.80/user/month

7. Wrike – best for scaling organizations

Wrike screenshot - Compare The 15 Best Project Management Software Of 2021

Create Gantt charts in Wrike, and switch between list, board, and table views for tasks.

Wrike is an award-winning project management software suitable for teams of five or more, as the software allows for an unlimited number of users. The tool is highly configurable and allows users to customize workflows, dashboards, reports, and request forms.

Wrike’s simple interface enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views, allowing them to choose how to visualize their priorities. Wrike also features task lists, subtasks, schedules, shared workflows, file sharing, and real-time communication and collaboration. Users can get advanced insights on their project with performance reporting tools, resource management and allocation, and more.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. You can switch between the home screen and timesheets, dashboards, calendars, reports, and stream (for notifications and messages). Wrike also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams. Users can also try a variety of templates for common organizational processes.

Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

Pros

  • Different ways to view the same data
  • Holistic, comprehensive task modeling
  • Many options and opportunities to customize

Cons

  • No subtasks in the freemium plan
  • No offline access
  • Commenting system is pretty basic
Kintone logo - Compare The 15 Best Project Management Software Of 2021
  • 30 days free trial
  • From $24/user/month

8. Kintone – best for custom project workflows

Kintone screenshot - Compare The 15 Best Project Management Software Of 2021

Filter projects and tasks by name, start and end dates, status, manager, team members, and more.

Kintone is a project management platform that allows project managers to track, prioritize, and review their team’s tasks for any given project workflow—no matter how complex.

This highly-customizable platform gives users the power to create a tailored project management solution using its drag-and-drop interface built for non-coders. Users can design the necessary workflows and easily review all related tasks.

Kintone’s customization features include the ability to create automated reminders, filter tasks or project phases by data field or team member to generate custom reports or dashboard views, and automate handoffs between team members for multi-step workflows. You can also view, edit, and update workflows from the platform’s mobile or desktop applications, so oversight doesn’t stop when you leave your desk.

One of the Kintone’s most valuable features is its built-in communication channels. These chat tools allow you to discuss projects with your team directly in the database, meaning your conversations and data stay connected. You can also create “spaces” for conversation organized by topic, team, project, or department. The best part is these spaces stay visible to everyone, so teammates who miss a discussion can come back later and catch up.

Kintone’s project management tool also features integrations with Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, and many more through Zapier.

Kintone starts at $24/user/month.

Pros

  • Flexible pricing that includes special deals for schools and NPOs
  • Admin accounts have access to tons of customization tools
  • Data is easy to pull and manipulate into good looking reports

Cons

  • No single-user plan available (minimum 5 users)
  • Limited to 5GB/user storage on every pricing tier
  • No native templates for common project types or documents
Forecast.app logo - Compare The 15 Best Project Management Software Of 2021
  • 14 day free trial
  • From $29/seat/month

9. Forecast.app – Best for automating finances & operations

Forecast.app screenshot - Compare The 15 Best Project Management Software Of 2021

Users can track their actual hours against estimated hours and monitor progress on tasks.

Forecast is an all-in-one platform for resource and project management, used in 40+ countries worldwide, by agency, software, and consulting companies. It’s equipped with tools to manage everything from quote to invoice, plus it offers intelligent automation to predict project delivery dates, forecast capacity needs, and become more efficient. Their AI uses cumulative learnings from hundreds of thousands of projects and creates rules based on that user data.

Let’s talk about features. The Auto-Schedule feature is great for project scheduling, providing estimates, automatically assigning resources to tasks. It’s got a drag-and-drop module that lets you adjust plans and resources in an instant. Another cool feature is that the tool automatically builds a budget for every project with key financial metrics to track planned vs. actuals. It also supports various billing types (fixed price, time & materials) side-by-side and in real-time. It has advanced up-to-the-minute reports you can customize. And finally, the built-in timesheets are simple and intuitive which means you won’t have to bug your team to fill out their timesheets.

Forecast also introduced a one-of-its-kind feature to manage projects in a retainer setup. A dashboard with retainer periods and totals lets you track the financials of ongoing projects without losing sight of staff workloads and time spent on delivery.

Forecast integrations include several turnkey integrations with mainstream project management tools and two-way sync with Jira on the market. It also complements accounting systems like Quickbooks and Xero with PM capabilities.

Forecast is currently used in 40+ countries worldwide, by agencies, consulting companies, and enterprises – has Lite, Pro, and Enterprise options that cost from $29/user/month (14-day free trial).

Pros

  • Predictive tasks for spreadsheets
  • Can manage resources across multiple projects
  • Easy to plan projects and timelines

Cons

  • Milestone data is lumped together rather than separated
  • Additional fee for onboarding/training
  • Higher learning curve.
Teamwork logo - Compare The 15 Best Project Management Software Of 2021
  • freemium version
  • 30 day free trial. No credit card required.
  • From $10/user/month

10. Teamwork – Best for remote teams

Teamwork screenshot - Compare The 15 Best Project Management Software Of 2021

Teamwork allows users to visualize project tasks on a board, as well as view milestones, messages, files, and more.

Teamwork is a work and project management software that helps in-house teams and agencies improve collaboration, visibility, accountability, and ultimately, results. It is a flexible, fully featured project management solution that helps you to manage the entire project lifecycle from start to finish.

Teamwork includes features that help you structure your projects and milestones: create task lists, tasks, and subtasks to break down the work into action items for your team. You can add due dates, priority, description, supporting documents, or tags to help mark up your tasks with useful information. There’s also a useful “Workload” feature that provides a big picture of your team’s capacity. The collaboration features in this project management software are great—collaborate with clients and/or your internal team with comments on tasks.

Overall, Teamwork is an intuitive and highly customizable tool. It has a lot of features, so it does come with a learning curve to get up to speed. However this is made much easier with ongoing webinars, access to help docs, an online resource center, and a dedicated customer support team.

Teamwork integrates easily with other tools including Gmail, Harvest, HubSpot, QuickBooks, Slack, Dropbox, and more.

Teamwork costs from $10/user/month. They also offer a 30-day free trial.

Pros

  • Features can be turned on/off (tasks, messages, time, risks, billing)
  • Easy zoom in/zoom out on project plans
  • Easy to communicate task status with clients or team

Cons

  • No CSS template option for advanced customizability
  • No industry-specialized project templates or formats
  • No way to measure your team’s capacity
Kissflow Project logo - Compare The 15 Best Project Management Software Of 2021
  • freemium version
  • 30 days free trial
  • From $90/month (Includes 10 users)

11. Kissflow Project – Best collaborative project management software

Kissflow Project screenshot - Compare The 15 Best Project Management Software Of 2021

Kissflow Project allows users to plan the team’s work, see who’s working on what, and deliver great results with minimal tracking.

Kissflow Project is a collaborative project management tool designed to focus on collaboration, transparency, coordination, and productivity. Tracking features are streamlined to provide a clearer view of items and tasks that actually matter.

Kissflow Project’s customizable platform gives you total control and adapts to your team’s needs. It offers multiple views for projects, including Kanban boards, list views, and swimlanes. The Project States function helps users reduce the amount of tracking they need to do by allowing team members to mark tasks with one of three statuses — on hold, in progress, and done.

The tool allows users to share project plans, documents, and other files, as well as discuss projects directly within the software. Team members also get reminders when due dates are approaching. Another great feature is the ability to set priorities and assign team members to them.

Kissflow integrations include native Microsoft and G suite integrations, and the platform offers a REST API and webhooks.

Pricing for Kissflow Project starts at $90 per month.

Pros

  • Multiple views like Kanban, lists, and swimlanes
  • On hold, in progress, and done states available for tracking progress
  • Powerful reporting features

Cons

  • No Gantt chart
  • No ability to set up recurring tasks
  • Not intended for complex projects
MeisterTask logo - Compare The 15 Best Project Management Software Of 2021
  • freemium version
  • Trial information available upon request.
  • From $8.25/month

12. MeisterTask – best for user interface design and ease of use

MeisterTask screenshot - Compare The 15 Best Project Management Software Of 2021

MeisterTask enables users to manage tasks on Kanban-style boards, create checklists, attach files to tasks, and more.

MeisterTask is a web-based task and project management tool that is perfect for managing agile projects on simple, Kanban-style boards. The tool offers user-friendly interfaces, intuitive functionality, and seamless integrations with other software in the project ecosystem.

The tool includes colorful, customizable project boards, as well as other features designed to make projects more streamlined, productive, and effective. Workload management is enabled through the timeline feature: a Gantt-style overview of tasks that allows users to pinpoint bottlenecks and keep work flowing smoothly. Automations can also be established to speed up manual work and to complete recurring tasks automatically.

Other task management features include due dates, time tracking, assignees, watchers, checklists, tags, and more. MeisterTask also enables communication with comments, @mentions, notifications, and inline file attachments (including integrations with external cloud storages). MeisterTask is simple to use and doesn’t require any formal onboarding or training.

MeisterTask’s integrations include Slack, Microsoft Teams, G Suite, Zapier, IFTTT, MindMeister, and more.

Pricing starts at $8.25 per month.

Pros

  • User-friendly interface with intuitive functionality
  • Includes the ability to automate recurring steps
  • Gantt-style Timeline feature for scheduling tasks on a calendar

Cons

  • Recurring tasks limited to paid users
  • There is no Linux desktop application
  • No subtasks possible, only checklist items
FunctionFox logo - Compare The 15 Best Project Management Software Of 2021
  • 14 days free trial
  • Premier plan starts at $50/month for the first user, plus $10 USD/month for each additional user

13. FunctionFox – best project management software for creative teams and agencies

FunctionFox screenshot - Compare The 15 Best Project Management Software Of 2021

Build, view, and adjust project schedules using FunctionFox’s Gantt charts.

Built by creative professionals for the creative industry, FunctionFox features user-friendly tools to help you create detailed project schedules, track your progress through interactive gantt charts and calendars, manage your resources with action assignments and to-do lists, and communicate and collaborate through the project blog. FunctionFox is entirely web-based so it allows both in-office and remote users to work together seamlessly.

FunctionFox’s intuitive project scheduling tool allows you to allocate work to your team through action assignments, mark out important dates within a project using milestones, and schedule project meetings. Keep a close eye on your team’s capacity through to-do lists and the availability tool, and monitor project timelines with interactive gantt charts and project calendars. The project blog feature allows your team to communicate in real time, and the tool also offers flexible, comprehensive reports that can be exported in an Excel format.

FunctionFox is easy to use and made even easier with the tutorials and support provided. All customer support is unlimited, ongoing, and included in the subscription cost. The FunctionFox website also includes a help center, and there are detailed help files included within the software itself.

Project scheduling tools are included in the FunctionFox Premier plan. Compatible with all up to date web browsers, users can also schedule projects and monitor deadlines while on the go using the mobile site, an iPhone/iPad, or Android apps.

Pricing for the Premier plan starts at $50 per month.

Pros

  • Multiple project views for easy project scheduling: calendar view, Gantt view, or table view
  • Actionable task assignment to do lists
  • Project blogs keep communication in a central location

Cons

  • Does not integrate with Google Calendars and other software
  • Gantt charts and schedules are only available through the Premier plan and In-House plan
Celoxis logo - Compare The 15 Best Project Management Software Of 2021
  • 30 day free trial
  • From $25/user/month

14. Celoxis – Best for customer service

Celoxis screenshot - Compare The 15 Best Project Management Software Of 2021

Celoxis offers users an overview of each project with the project schedule, task status, budget, risks, issues, and more.

Celoxis is a comprehensive and web-based all-in-one platform for project portfolio management and work collaboration. One of the world’s most adopted tools in PM, Celoxis is the software of choice for brands like HBO, Rolex, Virgin Care, KPMG, Singapore Post, Del Monte, LG and Deloitte for streamlining their projects, processes and people.

Celoxis’ real world project schedules and powerful interactive Gantt Charts packs all of the team and work dynamicities including geographically distributed project teams working in different timezones, part-time resources, unavoidable absences, interim resource swaps, and even inter-project dependencies.

Task management within Celoxis is strong and unique. Teams get an edge over other tools by eliminating multiple software they’d use otherwise. Celoxis lets them see their tasks and to dos, report bugs, manage tickets, or fill time all from a single tool. They also get relevant notifications to their inbox and can send updates directly even without logging in. Collaboration is powerful with project discussions, @mention comments, file sharing, document version control, and activity stream. 80% of their typical actions such as starting a timer, attaching a file or updating status can be done straight from their dashboards.

Celoxis provides a single source of truth for executives with a real-time project tracker, resource availabilities and utilization, timesheets, project finances, risks, issues and to-dos.

Celoxis comes with powerful analytical capabilities and their rich and interactive charts breathe new life into your project data. Organizations can leverage their built-in best practice reports and dashboards to gather 360-degree real-time insights around project health, tracking actuals vs estimates, team utilization and profit margins. With their exhaustive custom field library including formula fields, you can easily track all of your financial KPIs such as NPV.

Celoxis is extremely customizable and flexible when it comes to different organizations and industries. With their unique custom apps, you have the power to create and configure intuitive project and business processes within the project management system.

Celoxis is one of the few project manager software programs to be available both in SaaS and On-Premise flavors. SaaS costs $25/user/month and On-Premise costs $450/user one-time. Both require a minimum 5-user sign-up and come with 30-day free trial.

Pros

  • In-app timer for task tracking
  • Customizable widgets for groups or individuals
  • Percentage of project tasks-per-user feature
  • Very interactive Gantt chart

Cons

  • Some difficulty with report building
  • Complex menu structure
  • Resource planning is not automated
GanttPro logo - Compare The 15 Best Project Management Software Of 2021
  • 14 days free trial
  • From $4.50/user/month

15. GanttPro – best project management software for Gantt charts

GanttPro screenshot - Compare The 15 Best Project Management Software Of 2021

GanttPRO offers an intuitive interface for robust project management and team collaboration.

GanttPRO is a project management software based on Gantt charts and useful for managing all kinds of projects and teams from different spheres. It stands out for its intuitive interface and powerful features.

The software includes features for breaking down projects in an efficient manner into subtasks, sibling tasks, and subprojects, as well as set dependencies and milestones. To get more visibility, users can choose between the Gantt chart, Board views, and task dashboards. GanttPRO also offers handy task management features such as statuses, priorities, duration & estimation, progress, dates and deadlines, assignees, and more.

GanttPRO allows teams to collaborate in real-time using comments, mentions, and attachments. Also included are resource management and workload features for monitoring team member workload and tasks.

GanttPRO offers integrations with Jira, Google Drive, Slack, and other applications.

The software comes with a 14-day fully-featured free trial. For single users, it costs $15 per user per month. Team plans start at $4.50 per user per month.

Pros

  • Intuitive interface with a short learning curve
  • Multiple and flexible project views
  • Professional Gantt chart templates

Cons

  • Light on integrations
  • Lack of options to create recurring tasks

Best Project Management Software Comparison Chart

Find below a summary of the best project management software tools available in the market.

SoftwareOverviewFree OptionPriceSite
monday.commonday.com logo Read monday.com features & functionality

14 days free trial

From $17/month for 2 users Check out monday.com
ClickUpClickUp logo Read ClickUp features & functionality Freemium version Free forever with paid plans starting at $5/user/month Check out ClickUp
HiveHive logo Read Hive features & functionality

14 day free trial

From $12/user/month Check out Hive
RavetreeRavetree logo Read Ravetree features & functionality

Free trial, free demo

From $29/user/month Check out Ravetree
SmartsheetSmartsheet logo Read Smartsheet features & functionality

30 day free trial

From $14/user/month Check out Smartsheet
ClarizenClarizen logo Read Clarizen features & functionality

30 day free trial

From $60/user/month Check out Clarizen
WrikeWrike logo Read Wrike features & functionality Freemium version

14 days free trial

From $9.80/user/month Check out Wrike
KintoneKintone logo Read Kintone features & functionality

30 days free trial

From $24/user/month Check out Kintone
Forecast.appForecast.app logo Read Forecast.app features & functionality

14 day free trial

From $29/seat/month Check out Forecast.app
TeamworkTeamwork logo Read Teamwork features & functionality Freemium version

30 day free trial. No credit card required.

From $10/user/month Check out Teamwork
Kissflow ProjectKissflow Project logo Read Kissflow Project features & functionality Freemium version

30 days free trial

From $90/month (Includes 10 users) Check out Kissflow Project
MeisterTaskMeisterTask logo Read MeisterTask features & functionality Freemium version

Trial information available upon request.

From $8.25/month Check out MeisterTask
FunctionFoxFunctionFox logo Read FunctionFox features & functionality

14 days free trial

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From $25/user/month Check out Celoxis
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From $4.50/user/month Check out GanttPro

Other Project Management Software To Consider

Although not included in this review of project management software, below is a list of additional PM tool options. Check them out if you’re looking for the best project management software for your agency or studio:

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Best In Breed – The One Trick (Project Software) Ponies

But what is the ‘right project management tool?’

There are lots of tools out there that do a single project related job, really well. These are the specialist one-trick-pony tools for resource scheduling, communication, managing tasks, making gantt charts, creating reports, managing digital assets, managing requirements, etc. Tools like Slack, Microsoft Project management software, Harvest, and Dropbox are examples of these specialist project tools. Specialized tools can be great, especially for a small team, or when working with niche requirements or few clients.

Project Management Tools Enable You To Work Smarter

However, if you’re not careful, you end up with a collection of unrelated SaaS online project management software that doesn’t sync properly. You use one tool for communication, another for file sharing and yet another for task management. And you end up entering the same data into each application.

Maybe there’s a better way? Instead of using dedicated tools and manually tying them together, use a project management tool with shared-data functionality built-in. This facilitates better briefing, contextual communication and more straightforward management of project teams and clients.

What Makes A Good Project Management Tool?

In defining a good digital project management tool we’ve focussed on tools that facilitate the ‘doing’ aspect of a project. That means getting people together to create something amazing for a digital world.

So what does it take to deliver a digital project? We’ve identified five key aspects of functionality that we think makes delivering digital projects easier. You can use them to get rid of your post-its, spreadsheets, and emails, and to run your project more efficiently.

  1. Task lists – Projects are made up of sub-tasks, and sub-sub-tasks, checklists and to-do’s. Being able to outline what needs to be done, by when, by who, is critical to delivering a project well.
  2. Schedules – Timelines, calendars and Gantt charts help you know where tasks fit within the broader scheme of a project. This is key to being able to deliver a project on time.
  3. File sharing – No one likes having to waste timing trying to dig around for random files. The ability to organize and share key project files and assets is important to deliver a project efficiently.
  4. Communication – Contextual project-specific communication to hash things out quickly and chat with your team and client is vital to keep tasks on track.
  5. Reporting – As project managers, it’s our job to know whether or not our project is on track and to use this information in communication. Therefore, it’s essential to know how a project’s tasks are progressing—will it be delivered on time, or not?

But You’re Missing Stuff…

Yes, lots. With any project management software, you have to draw a line between what’s essential, and what’s not. In our criteria for project management programs we’ve focused on the execution of a project. That means we haven’t centred on planning, billing, or other functionality. For that reason, we’ve not focussed on the pre-project estimating, or the post-project aspects of PM software. That said, there are many similarities between these tools.

What Do You Think?

What do you think we’re missing from this project management tools review? Have different criteria for selecting a PM tool? We’d love to hear if you’ve got any suggestions, tips or thoughts on using this kind of PM software. Why not share them using the comments below?

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Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

22 Comments

  • AvatarJessicasays:

    Hi Ben – Thank you for the awesome article! Great tips and resources :) I think it is really helpful bringing up the aspect of a “one-trick pony” as many businesses and teams do not realize the fantastic all-in-one platforms that are out there and end up with load of halfhearted integrations and paying for multiple subscriptions. If I may suggest – have you heard of taskworld dot com ? It was rated as one of the best platforms on the market by the software review experts at Capterra, recommended by Tech Crunch, Huffington Post and Forbes. We’ve got the most user-friendly platforms plus built-in chat and an analytics stack that’s unmatched on the market. Feel free to email me at jessica dot z at taskworld dot com for more info if you’re doing another feature like this – I’d appreciate it! Thank you and have an awesome day!

  • AvatarRob Donaldsonsays:

    Hey Ben. Where is your comparison with or comment on Microsoft Project? NOTE I am not a user of MP BUT as a Project manager in the building industry for many years I found MP was the most frequently used software in this industry?

    • AvatarBen Astonsays:

      Hi Rob, thanks for your comment and it’s a great question. In this list of tools I’ve tried to focus on tools which have broader functionality for project management as a discipline, supporting the delivery of a project, not just managing a timeline, budget and resources in the way that Microsoft Project does.

      It’s a great tool though!

  • AvatarJohn Paul Samingsays:

    Hi Ben, Thank you for the list, finally a blog post including some new tools. I’ve tested a lot of them in the past months because my company was searching for a tool to stop wasting time and resources. Our main problem was about managing resource time, most of my colleagues were not completely aware about priorities and always over scheduled. In the end we decide to buy Twproject that is a very useful tool. I suggest you to take a look at it. It is a software that is quite easy to use and offers an interesting set of functionality, including the import from MP (we used it before Twproject for our gantts)

    here is the link in case you are interested https://twproject.com

  • AvatarBriansays:

    Hi Ben, thank you for nice roundup. I tried some tools for managing my projects, but that tool doesn’t fulfil my necessity. So I talk with my business adviser and got useful advice. Then make my decision, recently signed up with the Apptivo. It helps to manage my team and pretty good to use.

  • AvatarYarasays:

    Hi Ben! Thanks for the article. I know it’s impossible to review everything at once, but you might want to add Deskun to the list, it’s a project management system inside Gmail. I just though I’d mention this one, we started using it recently and it’s not bad.

  • Nice list! If you have time then look for Task Ray and Leankor, they are also good tools. You can see here

  • AvatarShaneIIIsays:

    So you list best free full featured project management (Bitrix24) among ‘others’. Even though nobody else gives you free Gantt, client management, quotes and invoices. Sure you’d expect most popular free project management platforms (Asana and Trello) listed on top. Nope, not there. Hmm…

    • AvatarBen Astonsays:

      Thanks Shane,

      In the article, I didn’t list try to make a list of free project management software at all! We were trying to find the best project management software tools based on functionality.

      And, let’s be real, Bitrix isn’t really free if you really want to start using it properly; it’s like most of the others; yes there’s a free option but to start leveraging it’s real power, you have to pay.

  • AvatarSanketsays:

    Hi Ben, Thank you for this wonderful post. We are creators of Sagilo (https://sagilo.com), a new project management tool. During our research we happen to come across your post. We would really appreciate if you could have a look at our app. It has support for agile development along with a wiki section. Also it does has a free account with no restriction on features except for number of users and projects.

  • Hey Ben, Excellent post man! I am a newly promoted project manager in my organization and was surfing internet for some tools efficient enough to minimize my manual task and can manage all my task related to the project. so in my search I found your article that solved my most of the problems. So thanks for sharing!

  • AvatarEddie Patesays:

    How come you don’t have Hitask in this list? I’ve been following this blog for a year now and haven’t seen it on any list.
    Just give it a glance. You won’t regret it.

  • Hey Ben,

    Great work on putting together such a comprehensive list of task management tools and apps.

    Full disclosure, but I am a Founder of a task management software company myself called Task Pigeon (https://www.taskpigeon.co). If you get a chance I would love for you to take a look and share your feedback?

    I know its a competitive space, but I didn’t find anything that worked 100% how I wanted to and that’s why I decided to launch Task Pigeon. We have managed to grow quite well over the last 6 months and really focus on providing an easy to user interface that enable staff to get on with getting things done.

    Talk soon

    Paul

  • AvatarVishalsays:

    Awesome Tools !! I came across your blog, and here I found most valuable information about project management software tools. Thanks for sharing this information.

  • Avatarros42says:

    Well that’s one great list you made there, thanks for sharing it !
    May I add a free online tool our team developed, it’s called Zenkit. You can know more about on https://zenkit.com , we’d love your feedbacks.

  • Hey,
    Great list of tools but you have missed few like vidupm.

  • AvatarOla Rybackasays:

    Hi Ben,
    Thanks for collecting and reviewing these tools, it’s helpful for all those who are looking for the perfect project management software for their team!
    In TimeCamp, we tested lots of tools, e.g., Asana, Basecamp, Todoist, JIRA, Hipchat and finally, Trello and Slack together. They all meet our expectations in the beginning, but unfortunately, we noticed some lack of features and the necessity to use two or three apps instead of one. It forced us to create our tool called HeySpace, that combines the functionalities known from Trello and Slack: Kanban boards and chat/private conversations. Now everything is in one place; we finally collaborate efficiently without exchanging the endless chain of emails.

    Here you can find out more about the HeySpace: https://hey.space.

    Warmest regards,
    Ola at TimeCamp

  • AvatarMilena Sebasays:

    Thanks for sharing. The tool I use is Fanurio.

    Fanurio (https://www.fanuriotimetracking.com) can do project management, time tracking and invoicing. It can be used on Windows, OS X and Linux. A license costs $59 and you can use it forever.

  • Hi Ben,

    I know you have mentioned PROJECT in a box before in other posts about free software but maybe you were not aware that we also provide multi-user platform tools for SMEs and corporates which covers all your functionality areas but also with a strong thread of methodology running through them.

    If you want me to fill in the gaps sometime just drop me a line.

    Others can find out about our Live Edition multi-user profile here: https://www.projectinabox.org.uk/live-edition/

    Malc

  • Great Post! Thanks for sharing the knowledge and keep up the good work.

  • AvatarBriansays:

    Great list and wonderful reviews!

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