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10 Best Project Management Software of 2020 Expert Review

By 01/01/2020 20 Comments

In this article you’ll find an expert review of project management tools so you can choose the best project management software for your projects.

What is project management software?

Project management software helps project managers, or PMs, manage projects. PM software can installed on premise, but many new tools are offered online as a Saas. They offer features to make charts and reports, share documents, track budgets, allocate resources, manage tasks, plan projects, and communicate with teams.

Often, project management software includes additional portfolio management tools or program management tools in addition to features for project management. However, if you’re looking for higher-level PMO tools you’ll have better luck here: A Complete List Of The Best PPM Tools

Quickly Compare & Evaluate The 10 Best Project Management Software

Best Project Management Tools Logo Soup

In fast-moving digital agencies, the average project manager is likely using a dozen different project management apps to stay on top of that ever-changing to-do list. This article will help you narrow down the options for selecting the right PM software by answering some common questions and offering a comparison of project management tools along with the criteria used to evaluate them.

Project management is a broad industry involving many different methods and environments—in our project management tools review we’ve selected platforms that are the best for agency environments. Of course, some of these can adapt to different environments (IT, healthcare, finance), but we’re focused on how they work for digital teams at agencies. These include:

  • Software development projects
  • Web agencies
  • Creative agencies
  • Digital marketing agencies (although you might have better luck with our review specifically on marketing agency project manager tools)

Read on for the best project management software for agencies and studios:

The 10 Best Project Management Software List

This top project management tools list includes a review of the features, pricing, integrations, and pros & cons of the following tools:

  1. monday.com
  2. Clarizen
  3. Celoxis
  4. 10,000ft
  5. Hive
  6. WorkOtter
  7. Backlog
  8. Nutcache
  9. Teamwork
  10. Ravetree

Below you’ll find an overview of the top project management software on this list, with screenshots, feature overview, pricing and our score.

Jump to project management tools reviews

Project Management Basics

Why use project management software?

Why use project management software?

Whether we’re in agencies, marketing communications or consulting, without good PM software, we find ourselves drowning in an endless sea of spreadsheets, post-its and paperwork. As PMs, our toolkit can be the only thing that keeps us from throwing our toys out of the pram and having a total meltdown. To get projects out the door, we need the right tools to make it happen.

What are agile project management tools?

What are agile project management tools?

Agile tools are project management tools designed to support an agile methodology, whether it’s Scrum, Kanban, Scrumban, or other hybrid agile methods. Here are a few examples of agile tools:

  • Zenhub
  • Taiga
  • Pivotal Tracker

Find more agile tools in my complete agile project management software review.

What is the easiest project management software?

What is the easiest project management software?

According to user reviews, here are a few of the easiest project management software tools.

These have all received praise for their intuitive navigation, simple interfaces, and good training resources that make them easy to use.

Is Jira a project management tool?

Is Jira a project management tool?

Yes. Jira, a tool developed by Atlassian, began as a software development tool, but its now used for bug tracking, issue management, and project management. It is designed for use in agile software development and offers tools like Scrum boards, Kanban boards, roadmaps, workflow management tools, and project reporting features along with its software development application.

How do you evaluate project management software?

How do you evaluate project management software?

There’s a symbiotic relationship between our project management tools and techniques. Choosing the right ones for each unique case is an ongoing practice, but you can start with the basic criteria I use to evaluate project management software:

  • User Interface: is it well-designed with clear displays and intuitive navigation?
  • Usability: is it easy to learn? Does the company offer training, tutorials, and user and tech support?
  • Features & Functionality: does it provide the key project management features like task management, scheduling tools, reports, file sharing, collaboration tools?
  • Integrations: does it easily sync with other business tools?
  • Value for $: does the pricing make sense considering its features and capabilities?

Just realized that you’re not looking for project management software? Have a look at other useful tools:

The 10 Best Project Management Tools Reviews

In this post, we’ve tried to cover a broad spectrum in our list of software, considering complexity, price points and functionality of various PM tools. But it’ll come down to your workflow and what specific functionality you need to make that function better. Have a look around, take advantage of the free trials in order to really find the best project management tools for your agency or studio.

The Digital Project Manager is reader-supported. When you click through links on our site, we may earn a commission. Learn more.

  • free 14-day trial.
  • from $17/month for 2 users.

User Interface (UI)

100%

Usability

100%

Integrations

90%

Value for $

100%

Features & Function

90%

Overall Score

96%

monday.com – Award-winning, intuitive planning tool with kanban boards, project tracker, collaboration features, and workflow automation 

monday.com is a great project management software because of the way the tool has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.

Monday screenshot - project management tools

monday.com offers a visually clear and intuitive interface to help you see your important project data at a glance.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

monday.com costs from $17/month for two users.

Overall Score: 9.6
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  • 30 days free trial.
  • From $60/user/month.

User Interface (UI)

100%

Usability

90%

Integrations

100%

Value for $

90%

Features & Function

100%

Overall Score

96%

ClarizenFully-featured, enterprise-grade project management software with additional portfolio, resource, and workflow management tools.

Clarizen is an enterprise grade professional services automation software solution, designed to speed up the way you do business – integrating work, content and process tightly together to enable more efficient working. Clarizen’s real focus is making projects happen faster with timesaving workflows. Clarizen is a great project management tool if you have lots of repeatable projects that require repeatable processes as the workflow automation is pretty flexible and powerful.

clarizen-screenshot-project-management-tools

Clarizen screenshot showing the dashboard, enabling everyone on the team to see how their contribution fits into the bigger picture, view project timeline and milestones, budget, discussions, and shared documents.

It covers off the PPM basics of task lists, schedules, docs and files, communications and reporting without breaking a sweat. Clarizen’s project planning tools   are a powerful mix of functionality across the planning, executing and controlling of a project. Within planning are project workflows and full featured resource, schedule and task planning tools. It also offers project and portfolio optimization so that you can easily and quickly align projects to business objectives.

For project execution, Clarizen enables everyone on the team to be aligned with a dashboard that enables teams to see how their contribution fits into the bigger picture. They can view project timeline and milestones, budget, discussions, and shared documents.

Instead of being obligated to make educated guesses, project managers can make accurate data-based decisions that align project selection and investment with big picture priorities. Changing tasks and schedules takes a few clicks. Project managers can run hypothetical scenarios to see the impact of changes before they go live. They can also alert end users via their personal dashboard of any changes to their workload. Because resource scheduling is built-in, Clarizen delivers real-time insights into all available resources, schedules and tasks.

Clarizen has some really powerful integration options out the box that are worth considering if you’re have other business-critical systems already in place. You can combine the power of Clarizen with other enterprise tools including Jira, SharePoint, Tableau, Salesforce and Intaact with subscription to an App integration. This means you won’t have to play around with the APIs yourself. On top of integrations, Clarizen has an App marketplace to add additional functionality into the system. These  include helpful add-ons like active directory sync, Excel reporting integration and priority automation, many of which are free.

Clarizen offer a free trial and costs from $60/user/month.

Overall Score: 9.6
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  • 30 days free trial.
  • From $25/user/month.

User Interface (UI)

100%

Usability

90%

Integrations

100%

Value for $

80%

Features & Function

100%

Overall Score

94%

CeloxisPopular, widely used web-based tool with comprehensive project and portfolio management features.

Celoxis is a comprehensive and web-based all-in-one platform for project portfolio management and work collaboration. One of the world’s most adopted tools in PM, Celoxis is the software of choice for brands like HBO, Rolex, Virgin Care, KPMG, Singapore Post, Del Monte, LG and Deloitte for streamlining their projects, processes and people.

Celoxis screenshot - Project Management Software Tools

Celoxis’ real world project schedules and powerful interactive Gantt Charts packs all of the team and work dynamicities including  geographically distributed project teams working in different timezones,  part-time resources, unavoidable absences, interim resource swaps, and even inter-project dependencies.

Task management within Celoxis is strong and unique. Teams get an edge over other tools by eliminating multiple software they’d use otherwise. Celoxis lets them see their tasks and to dos, report bugs, manage tickets, or fill time all from a single tool. They also get relevant notifications to their inbox and can send updates directly even without logging in. Collaboration is powerful with project discussions, @mention comments, file sharing, document version control, and activity stream. 80% of their typical actions such as starting a timer, attaching a file or updating status can be done straight from their dashboards.

Celoxis provides a single source of truth for executives with a real-time project tracker, resource availabilities and utilization, timesheets, project finances, risks, issues and to-dos.

Celoxis comes with powerful analytical capabilities and their rich and interactive charts breathe new life into your project data. Organizations can leverage their built-in best practice reports and dashboards to gather 360-degree real-time insights around project health, tracking actuals vs estimates, team utilization and profit margins. With their exhaustive custom field library including formula fields, you can easily track all of your financial KPIs such as NPV.

Celoxis is extremely customizable and flexible when it comes to different organizations and industries. With their unique custom apps, you have the power to create and configure intuitive project and business processes within the project management system.

Celoxis is one of the few project manager software programs to be available both in SaaS and On-Premise flavors. SaaS costs $25/user/month and On-Premise costs $450/user one-time. Both require a minimum 5-user sign-up and come with 30-day free trial.

Overall Score: 9.4
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  • 14 days free trial.
  • From $15/user/month.

User Interface (UI)

100%

Usability

100%

Integrations

60%

Value for $

90%

Features & Function

90%

Overall Score

88%

10,000ftRobust, affordably-priced project management software that’s easy to learn—and scale to enterprise level.

10,000ft’s project and resource management software makes it easy for organizations to see and act on critical data across projects and people. By focusing on the big picture, 10,000ft provides businesses with accurate data at the right time to make confident decisions about their projects, teams, and portfolios.

10000ft screenshot - project management tools

10,000ft schedule screenshot with a visual capacity view to help balance workloads so your people are staffed for just enough work, without being overworked.

The simple design of their software, combined with powerful status dashboards and reporting makes 10,000ft an industry favorite. It’s as powerful as enterprise-level software without the clunkiness or lackluster user experience of typical enterprise tools.

10,000ft recently released new project planning software capabilities for intuitive task management, notes, and work status tracking. These features help visualize important details, like whether work is at risk or if team members are struggling with a specific area of the project. This new approach to project planning means everyone across the team to access the right level of detail to keep up with all the moving parts of your projects.

Resource management is at the core of 10,000ft’s software. Visual capacity schedules help you balance the workload so your people are staffed for just enough work, without being overworked.

Timesheets in 10,000ft are designed to be simple and easy so your team will actually use them. Timesheets are pre-populated with scheduled hours to keep team members focused and help managers set clear expectations. Depending on your team’s needs, choose between one-click timesheets or options to include project categories and notes.

10,000ft makes it easy to plan, resource, execute, and course correct projects on-time and on-budget with timely, accurate data from your team.

10,000ft offers two integration options. Through popular third-party tool Zapier, access out-of-the-box interactions with thousands of other tools. For more custom integrations, use 10,000ft’s robust API to create specific workflows.

Customers include Ogilvy, Accenture, Mercedes Benz, Twitter, SONY, and over 1,000 other agencies, internal creative teams, and technical project-based organizations. Licenses start at $15/user/month. 10,000ft offers a free 14-day trial and 90-day paid pilot program for extended evaluation and implementation support.

Overall Score: 8.8
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  • 14 days free trial.
  • from $12/user/month.

User Interface (UI)

90%

Usability

90%

Integrations

80%

Value for $

80%

Features & Function

90%

Overall Score

86%

HiveReady-to-scale project management and collaboration platform used by small teams of 10 up to Fortune 500s. 

Hive is a project management tool and collaboration platform that powers companies like Starbucks, Uber, WeWork and IBM. With AI-based analytics, thousands of integrations, flexible project views, and more, Hive streamlines your work in one centralized platform. Used by teams of varying sizes, from 10 people to 1,000, Hive is a great option for a diverse range of companies and work styles.

hive screenshot - project management software tools

Hive’s time-tracking, analytics and flexible view capabilities allow for transparent understanding of other team-members work and upcoming projects.

Hive’s time-tracking, analytics and flexible view capabilities allow for transparent understanding of other team-members work and upcoming projects. Hive also has one of the first full email integrations in any project management tool, which allows you to send and receive Gmail and Outlook messages from the app. Choose Hive if you’re in the market for a well-laid-out, comprehensive project management tool that can be scaled up or down based on team needs.

The tool costs $12 per user per month when billed annually.

Overall Score: 8.6
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  • free demo.
  • From $20/user/month.

User Interface (UI)

90%

Usability

90%

Integrations

100%

Value for $

90%

Features & Function

90%

Overall Score

92%

WorkOtterSimple SaaS project, resource, and portfolio management solution

WorkOtter is an easy to setup and use end-to-end project and resource management solution with a stand out user experience and a library of “magic dashboards” to get PMOs automated quickly. Ideal for IT, Engineering, Consulting, or small/medium enterprises who value simplicity and a vendor partnering approach. It’s easily configured and fully integrated solutions for today’s PMOs.

WorkOtter PM Tools screenshot

The entire interface can be configured with drag and drop simplicity and works across mobile and desktop devices. Resource capacity planning includes portfolio what-if scenario planning and innovative ASK/GIVE interactivity between project and resource managers. Create your own “magic dashboards” or leverage over 100 templates designed and built by actual clients over many years.

WorkOtter syncs bi-directionally with MS Project, JIRA, and Excel. Teams can sync with Outlook and collaborate by email (without logging in). Document management integrated with Sharepoint, Dropbox, Box, and more. Integrates easily with Salesforce, Teams, Slack, QuickBooks, and more throught open Swagger APIs. Dashboards and reports can also be emailed or exported in Excel, XML, CSV, Word, or PDF formats.

WorkOtter manager licenses cost $35/user/month and team members cost $20/user/month (billed annually). Implementation, support, and other license types are available. Perspective clients get an interactive demo, PMO best practice suggestions, cost estimates, and a PPM business case.

Overall Score: 9.2
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  • Freemium for up to 10 users.
  • Free 30-day trial.
  • From $35/month.

User Interface (UI)

100%

Usability

100%

Integrations

80%

Value for $

90%

Features & Function

80%

Overall Score

90%

BacklogSpecialized project management software packed with useful collaboration and tracking features for software development teams.

Backlog is a cloud-based project management tool perfect for developers and the teams they collaborate with. Backlog provides a range of useful collaboration features including task management software (including subtasks, checklists, and custom fields), milestones, file management, wikis, and more. But Backlog is more than a project management app, it’s also a bug tracker and version control system in one.

backlog-screenshot-project-management-tools

Backlog screenshot showing a project dashboard complete with update feed and burndown charts.

For collaborating on code, Backlog provides SVN and Git repositories, a differences viewer and inline comments, plus pull requests, merge requests, and branches. Visually, the app provides burndown charts, Git graphs, and Gantt charts, so project managers and users alike can quickly assess projects at a glance.

Backlog works for a range of team sizes. They have a free account available to teams of up to 10, while also offering a self-hosted Enterprise option for larger companies. They also provide a mobile app on both iOS and Android for collaborating on-the-go. It integrates with Nulab’s other apps and provides both Redmine and Jira importers.

Backlog allows you to assign, track, and release work, right in one app while ensuring transparency and accountability across teams. If you’re looking for a tool to help manage development projects or working closely with a team of developers, this is the app for you.

Backlog is free for up to 10 users with some feature limitations or $35/month for up to 30 users. For $100/month, your team gets unlimited users, i.e. their Standard Plan.

Overall Score: 9
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  • 14 days free trial.
  • From $5/user/month.

User Interface (UI)

100%

Usability

100%

Integrations

100%

Value for $

90%

Features & Function

100%

Overall Score

98%

Nutcache – https://www.nutcache.com/

Nutcache is a very affordable project management software tool with some great functionality across project management, project dashboards, collaboration, expense management, time tracking, and billing and invoicing. If you’re looking for a complete agency project management solution, that’s cheap (or free if your team is less than 20 people), it’s a good place to start.

nutcache-dashboard-screenshot-project-management-toolsNutcache enables you to flexibly manage projects with boards, lists or cards to reflect your preferred project workflow – it’s here that you can add tasks, subtasks, checklists, set deadlines and upload relevant files as well as invite team members and clients to collaborate and comment on different tasks. You can get notified each time a card or list is modified or browse through a card’s activity, using notes and comments for updates. The project dashboard overview provides low-level reporting by providing a summary of project information – with task tracking and budget and deadline information you can easily review a project’s status.

Timesheet reporting and expense tracking is built in, with the ability to run multiple timers on projects as you work so your time logging can be done for you. Online invoicing, and payment is possible through online payments through Paypal, Stripe, Authorize.net or 2Checkout so you can invoice and track payment easily.

Nutcache has a free version of their project management software tool for up to 20 users; thereafter it costs from $5/user/month.

Score: 9.6
  • 30 days free trial.
  • From $9/user/month.

User Interface (UI)

100%

Usability

100%

Integrations

100%

Value for $

90%

Features & Function

100%

Overall Score

98%

TeamworkEnd-to-end PM software providing time tracking and accounting features to round out its agency-worthy suite.

Teamwork is a powerful and full-featured project management tool that competes with Basecamp, Asana, Mavenlink and Liquid Planner with a suite of tools to manage a project from brief through to invoicing. The suite covers project management, collaboration, time tracking, team management, timesheets, and accounting. With a pricing model that’s based on projects, not users, it can be a very cost-effective solution if you’re looking for an end-to-end agency powering platform.

teamwork-screenshot-project-management-tools

Teamwork dashboard with real-time update feed.

With built-in time tracking apps for mobile and desktop, timesheets are a breeze (and they stacks of integrations for third-party time tracking apps including Harvest, Toggl, and Time Doctor too). Financial management and project reporting are very rich and the integration with invoicing is very simple. You can set a project budget and measure an outcome against that budget and include tracking of expenses for a project or work item enabling you to view the financial health of a project in terms of estimate vs actual budget. Reports can be exported and downloaded with the ability to create reports to show the time allocated and/or spent on certain tasks or projects or users within projects.

Teamwork has gone to town with their available integrations—if you’re already using lots of other tools, it’s likely that Teamwork integrates with them well. They’ve got integrations that cover everything from file storage, accounting, help desk, CRM, time tracking, communications, productivity, forms, project management, dev tools, charts, marketing, social and collaboration.

Teamwork offers a free PM tool for a couple of projects but paid plans cost from $9/user/month.

Score: 9.8
  • Free demo and trial.
  • From $29/user/month.

User Interface (UI)

100%

Usability

100%

Integrations

80%

Value for $

80%

Features & Function

100%

Overall Score

92%

RavetreeAward-winning project management solution with lots of built-in agile project management features.

Ravetree is a work management software platform that empowers teams to deliver work faster, be more informed, and spend less time searching for information. Project-driven organizations around the world use Ravetree to manage their projects, resources, and client information—all in one place.

ravetree-screenshot-project-management-tools

Companies love Ravetree’s elegant and clean user interface, which makes it easy to communicate and collaborate with colleagues and clients.

Companies love Ravetree’s elegant and clean user interface, which makes it easy to communicate and collaborate with colleagues and clients. Ravetree eliminates the pain of moving between different applications, relying on cumbersome spreadsheets, and entering the same data in multiple places. Other tools are geared towards either project managers or team members, but not both. Ravetree has solved this problem by providing the powerful features needed by project managers, while offering the usability and intuitiveness needed by team members who just want to get work done.

Ultimately, companies benefit from having a single source of truth from which they can optimize their operations and easily see the big picture. Ravetree has a 5-star customer support rating, and takes pride in being a customer focused company. Training, setup, and customer support are 100% free.

Overall Score: 9.2
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Best Project Management Software Comparison Chart

Find below a summary of the best project management software tools available in the market.

Software Overview Trial/Demo Price Score Site
monday.commonday logo Read monday.com features & functionality free 14-day trial from $17/month for 2 users 9.6 Check out monday.com
ClarizenClarizen-logo Read Clarizen features & functionality 30 days free trial from $60/user/month 9.6 Check out Clarizen
CeloxisCeloxis logo Read Celoxis features & functionality 30 days free trial. $25/user/month. 9.4 Check out Celoxis
10,000ft10000ft-logo Read 10,000ft features & functionality 14 days trial. from $15/user/month. 8.8 Check out 10,000ft
Hivehive logo Read Hive features & functionality 14 days free trial from $12/user/month 8.6 Check out Hive
WorkOtterWorkOtter Logo Read WorkOtter features & functionality free demo. from $20/user/month. 9.2 Check out WorkOtter
Backlogbacklog-logo Read Backlog features & functionality freemium for up to 10 users.

30 days free trial.

from $35/month 9 Check out Backlog
Nutcachenutcache logo project management software tools Read Nutcache features & functionality 14 days free trial. from $5/ user/month. 9.6 Check out Nutcache
Teamwork

teamwork logo image

Read Teamwork features & functionality 30 days free trial from $9/user/month 9.8 Check out Teamwork
Ravetreeravetree-logo Read Ravetree features & functionality Free demo and trial from $29/user/month 9.2 Check out Ravetree

Other Project Management Software To Consider

Although not included in this review of project management software, below is a list of additional PM tool options. Check them out if you’re looking for the best project management software for your agency or studio:

Want Help Narrowing Down the Options?

This tool is pretty useful. We’ve partnered with Crozdesk to give you access to their “Software Finder”.

If you input some of the details about your project and the features you’re looking for in a project management tool, it will generate a list of tools that match your preferences. You provide your email, and they send over a nice PDF guide with a summary of your best matches.

Best In Breed – The One Trick (Project Software) Ponies

But what is the ‘right project management tool?’ There are lots of tools out there that do a single project related job, really well. These are the specialist one-trick-pony tools for project management planning, scheduling, milestone tracking, communication, task management, reporting, etc. Tools like Slack, Microsoft Project management software, Harvest and Dropbox are examples of these specialist project tools. Specialized tools can be great, especially for a small team, or when working with niche requirements or few clients.

Project Management Tools Enable You To Work Smarter

However, if you’re not careful, you end up with a collection of unrelated SaaS online project management software that doesn’t sync properly. You use one tool for communication, another for file sharing and yet another for task management. And you end up entering the same data into each application.

Maybe there’s a better way? Instead of using dedicated tools and manually tying them together, use a project management tool with shared-data functionality built-in. This facilitates better briefing, contextual communication and more straightforward management of project teams and clients.

What Makes A Good Project Management Tool?

In defining a good digital project management tool we’ve focussed on tools that facilitate the ‘doing’ aspect of a project. That means getting people together to create something amazing for a digital world.

So what does it take to deliver a digital project? We’ve identified five key aspects of functionality that we think makes delivering digital projects easier. You can use them to get rid of your post-its, spreadsheets, and emails, and to run your project more efficiently.

  1. Task lists – Projects are made up of sub-tasks, and sub-sub-tasks, checklists and to-do’s. Being able to outline what needs to be done, by when, by who, is critical to delivering a project well.
  2. Schedules – Timelines, calendars and Gantt charts help you know where tasks fit within the broader scheme of a project. This is key to being able to deliver a project on time.
  3. File sharing – No one likes having to waste timing trying to dig around for random files. The ability to organize and share key project files and assets is important to deliver a project efficiently.
  4. Communication – Contextual project-specific communication to hash things out quickly and chat with your team and client is vital to keep tasks on track.
  5. Reporting – As project managers, it’s our job to know whether or not our project is on track. Therefore, it’s essential to know how a project’s tasks are progressing—will it be delivered on time, or not?

But You’re Missing Stuff…

Yes, lots. With any project management software, you have to draw a line between what’s essential, and what’s not. In our criteria for project management programs we’ve focused on the execution of a project. That means we haven’t centred on planning, billing, or other functionality. For that reason, we’ve not focussed on the pre-project estimating, or the post-project aspects of PM software.  Check out our article on the best resource scheduling tools, if you’re looking for that. That said, there are many similarities between these tools. We’ve tried to highlight functionality or features that we think make them unique.

What Do You Think?

What do you think we’re missing from this project management tools review?  Have different criteria for selecting a PM tool for your agency or studio? We’d love to hear if you’ve got any suggestions, tips or thoughts on using this kind of PM software. Why not share them using the comments below?

Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

20 Comments

  • Jessica says:

    Hi Ben – Thank you for the awesome article! Great tips and resources :) I think it is really helpful bringing up the aspect of a “one-trick pony” as many businesses and teams do not realize the fantastic all-in-one platforms that are out there and end up with load of halfhearted integrations and paying for multiple subscriptions. If I may suggest – have you heard of taskworld dot com ? It was rated as one of the best platforms on the market by the software review experts at Capterra, recommended by Tech Crunch, Huffington Post and Forbes. We’ve got the most user-friendly platforms plus built-in chat and an analytics stack that’s unmatched on the market. Feel free to email me at jessica dot z at taskworld dot com for more info if you’re doing another feature like this – I’d appreciate it! Thank you and have an awesome day!

  • Rob Donaldson says:

    Hey Ben. Where is your comparison with or comment on Microsoft Project? NOTE I am not a user of MP BUT as a Project manager in the building industry for many years I found MP was the most frequently used software in this industry?

    • Ben Aston says:

      Hi Rob, thanks for your comment and it’s a great question. In this list of tools I’ve tried to focus on tools which have broader functionality for project management as a discipline, supporting the delivery of a project, not just managing a timeline, budget and resources in the way that Microsoft Project does.

      It’s a great tool though!

  • John Paul Saming says:

    Hi Ben, Thank you for the list, finally a blog post including some new tools. I’ve tested a lot of them in the past months because my company was searching for a tool to stop wasting time and resources. Our main problem was about managing resource time, most of my colleagues were not completely aware about priorities and always over scheduled. In the end we decide to buy Twproject that is a very useful tool. I suggest you to take a look at it. It is a software that is quite easy to use and offers an interesting set of functionality, including the import from MP (we used it before Twproject for our gantts)

    here is the link in case you are interested https://twproject.com

  • Brian says:

    Hi Ben, thank you for nice roundup. I tried some tools for managing my projects, but that tool doesn’t fulfil my necessity. So I talk with my business adviser and got useful advice. Then make my decision, recently signed up with the Apptivo. It helps to manage my team and pretty good to use.

  • Yara says:

    Hi Ben! Thanks for the article. I know it’s impossible to review everything at once, but you might want to add Deskun to the list, it’s a project management system inside Gmail. I just though I’d mention this one, we started using it recently and it’s not bad.

  • Nice list! If you have time then look for Task Ray and Leankor, they are also good tools. You can see here

  • ShaneIII says:

    So you list best free full featured project management (Bitrix24) among ‘others’. Even though nobody else gives you free Gantt, client management, quotes and invoices. Sure you’d expect most popular free project management platforms (Asana and Trello) listed on top. Nope, not there. Hmm…

    • Ben Aston says:

      Thanks Shane,

      In the article, I didn’t list try to make a list of free project management software at all! We were trying to find the best project management software tools based on functionality.

      And, let’s be real, Bitrix isn’t really free if you really want to start using it properly; it’s like most of the others; yes there’s a free option but to start leveraging it’s real power, you have to pay.

  • Sanket says:

    Hi Ben, Thank you for this wonderful post. We are creators of Sagilo (https://sagilo.com), a new project management tool. During our research we happen to come across your post. We would really appreciate if you could have a look at our app. It has support for agile development along with a wiki section. Also it does has a free account with no restriction on features except for number of users and projects.

  • Juby Johnson says:

    Hey Ben, Excellent post man! I am a newly promoted project manager in my organization and was surfing internet for some tools efficient enough to minimize my manual task and can manage all my task related to the project. so in my search I found your article that solved my most of the problems. So thanks for sharing!

  • Eddie Pate says:

    How come you don’t have Hitask in this list? I’ve been following this blog for a year now and haven’t seen it on any list.
    Just give it a glance. You won’t regret it.

  • Paul Towers says:

    Hey Ben,

    Great work on putting together such a comprehensive list of task management tools and apps.

    Full disclosure, but I am a Founder of a task management software company myself called Task Pigeon (https://www.taskpigeon.co). If you get a chance I would love for you to take a look and share your feedback?

    I know its a competitive space, but I didn’t find anything that worked 100% how I wanted to and that’s why I decided to launch Task Pigeon. We have managed to grow quite well over the last 6 months and really focus on providing an easy to user interface that enable staff to get on with getting things done.

    Talk soon

    Paul

  • Vishal says:

    Awesome Tools !! I came across your blog, and here I found most valuable information about project management software tools. Thanks for sharing this information.

  • ros42 says:

    Well that’s one great list you made there, thanks for sharing it !
    May I add a free online tool our team developed, it’s called Zenkit. You can know more about on https://zenkit.com , we’d love your feedbacks.

  • Jennifer says:

    Hey,
    Great list of tools but you have missed few like vidupm.

  • Ola Rybacka says:

    Hi Ben,
    Thanks for collecting and reviewing these tools, it’s helpful for all those who are looking for the perfect project management software for their team!
    In TimeCamp, we tested lots of tools, e.g., Asana, Basecamp, Todoist, JIRA, Hipchat and finally, Trello and Slack together. They all meet our expectations in the beginning, but unfortunately, we noticed some lack of features and the necessity to use two or three apps instead of one. It forced us to create our tool called HeySpace, that combines the functionalities known from Trello and Slack: Kanban boards and chat/private conversations. Now everything is in one place; we finally collaborate efficiently without exchanging the endless chain of emails.

    Here you can find out more about the HeySpace: https://hey.space.

    Warmest regards,
    Ola at TimeCamp

  • Milena Seba says:

    Thanks for sharing. The tool I use is Fanurio.

    Fanurio (https://www.fanuriotimetracking.com) can do project management, time tracking and invoicing. It can be used on Windows, OS X and Linux. A license costs $59 and you can use it forever.

  • Malcolm West says:

    Hi Ben,

    I know you have mentioned PROJECT in a box before in other posts about free software but maybe you were not aware that we also provide multi-user platform tools for SMEs and corporates which covers all your functionality areas but also with a strong thread of methodology running through them.

    If you want me to fill in the gaps sometime just drop me a line.

    Others can find out about our Live Edition multi-user profile here: https://www.projectinabox.org.uk/live-edition/

    Malc

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