20 Best Free Resource Management Software In 2025

Wrike is an all-in-one platform that helps you with project management, organizing your work, and increasing collaboration among your team.

Why I picked Wrike: Wrike’s resource management features help you easily schedule and allocate resources for your projects. You can keep track of workloads and schedules using various views, including timelines, Gantt charts, calendars, and Kanban boards.

Besides the resource management features, Wrike is a powerful project management tool that helps you manage tasks, store files and marketing collateral, create approval workflows, and much more. They even have multiple project templates for various industries, from development and digital products to manufacturing.

Wrike's Standout Features & Integrations

Features include budgeting tools that let you customize everything from the preferred currency to hourly rates (which you can also customize within specific projects, rather than use the same hourly rate for all projects) and automatic calculations for planned vs actuals. You can also drag-and-drop team member work directly from the resource workload view, which allows you to make bulk changes to workloads for the team as a whole.

Integrations include over 400 popular apps, like ADP, Airtable, BambooHR, Asana, Salesforce, Clearbit, Dropbox, Google Drive, Jenkins, and Mailchimp. Additionally, you can build custom integrations using universal connectors to apps with available APIs.

Acuity PPM is a lightweight project portfolio management software that helps organizations efficiently manage their resources and projects.

Why I picked Acuity PPM: It is a cloud-based platform that allows teams to collaborate, plan, and execute projects more effectively. Acuity PPM’s key feature is its ability to provide a centralized view of all project resources, including people, equipment, and finances. This allows project managers to allocate resources more effectively and avoid conflicts and overbooking. Its tools enable them to break down complex tasks into manageable steps, assign resources to specific tasks, and track real-time progress. The software also provides reporting and analytics tools to help teams track progress, identify issues, and make data-driven decisions.

Acuity PPM provides Gantt charts and task lists to help teams visualize and manage project timelines. It includes a resource scheduler that allows project managers to schedule and allocate resources and a timesheet module that makes it easy for team members to track their time and expenses.

Acuity PPM’s data analysis and reporting features allow users to quickly generate insightful reports about their projects and resources at any given time. These reports provide detailed insights into project costs, timelines, and resource utilization levels—allowing users to make informed decisions about their projects at every step.

Acuity PPM Standout Features & Integrations

Features include advanced algorithms for identifying which resources are best suited for specific tasks based on their skill set and availability, and for predicting future trends based on historical data from past projects. The tool also has features for managing resources across a portfolio of projects, including dashboards and reporting capabilities that will help you track budgets and priorities across your org.

Integrations with external apps are done through the make.com platform and include Jira, Smartsheet, monday.com, Asana, Wrike, and ClickUp.

monday.com is a cloud-based work management platform that helps teams plan, organize, and track their projects and tasks in one centralized place. It offers customizable workflows to fit various business needs, enabling teams to collaborate effectively and stay aligned on their goals. 

Why I picked monday.com: One thing I like about monday.com is its workload view. This feature allows you to see your team's tasks and availability at a glance, helping you allocate work evenly and prevent burnout. By visualizing who is working on what and when, you can make informed decisions to optimize your team's productivity.

It also has customizable dashboards that provide real-time insights into project statuses, resource allocation, and timelines. You can tailor the widgets to display the most relevant information for your team, ensuring that everyone stays informed.

monday.com Standout Features & Integrations

Features include time tracking to monitor how long tasks take and identify areas for improvement, automation capabilities to reduce manual work by setting up triggers and actions within your workflows, and a variety of project views such as Gantt charts and Kanban boards.

Integrations include Slack, Gmail, Microsoft Teams, Google Drive, Google Calendar, Zoom, Salesforce, HubSpot, Jira, Mailchimp, DocuSign, and Microsoft Excel.

Caspio is a no-code platform for business applications where you can custom-build apps to support your projects.

Why I picked Caspio: It lets you list the assets you want to manage alongside information about each one. People search for the asset they need, check the resource availability, and then schedule or reserve it. This will then update the resource’s availability.

The process happens automatically, so you don’t have to approve each reservation manually. And you even get to see basic metrics around usage history to measure the popularity of each asset. The program supports point-and-click app building to create DIY forms, reports, charts, and calendars.

Caspio offers 5 free 'DataPages,' which encompasses things like forms, reports, charts, search queries, and drilldowns. You are limited to 50,000 data records on the free plan. You'll be allowed unlimited users on your free account.

Caspio Standout Features & Integrations

Features include the ability to create custom, interactive reports that allow clients or other external users to filter, sort, and interpret relevant resource data like utilization or billable hours in whichever way they see fit. You can also create custom web forms to speed up the process of tasks like onboarding new resources to your team or adding new tasks to a project and assigning them to a specific team member.

Integrations are available through built-in connectors and third-party software Make and Zapier. These last two makes it possible to connect to over 5000 apps.

Jira is a resource management solution built for development teams. It’s easy to create tasks and then assign them to relevant people. You can track and prioritize work, so you know what people are working on.

The free plan comes with plenty of advanced features to help you streamline work. You can access scrum and kanban boards, so everyone in your team knows what is being worked on and what is coming next.

This helps you spot bottlenecks fast so you can take action before they become issues. And you can create customizable workflows to simplify the process of working through different types of tasks.

The free plan also has basic roadmaps features that show your team’s progress in real-time—highlighting whether projects are on track. It is also useful for spotting dependencies so you can account for them when assigning work.

The free plan supports up to 10 agents and comes with 2 GB of storage. But it misses out on the team capacity planning tool, which helps with resource allocation by showing how busy your team is and whether they can handle any extra work in a period.

Paid plans start at $70 per month which Jira says averages $7 per user.

Bitrix24 is a free online workspace for your team to collaborate and do more than just project management-related work.

Why I picked Bitrix24: It has a ton of features like a CRM, website builder, online storage, HR perk features, and more that help teams work together.

The free plan comes with basic task and project management tools that you can use when making project plans. These include the ability to create projects and then delegate tasks. You can set deadlines, add task dependencies, and view all your projects in kanban and calendar views. It’s also possible to see all overdue tasks and projects with a single click, so you can focus on getting this work done.

The tool comes with time-tracking functionality. Although with the free plan you have to do this manually. You can also add unlimited users to your workspace, even on the free plan. Although you only get 5 GB storage.

Bitrix24 Standout Features & Integrations

Features include basic CRM capabilities that allow you to manage both your internal resources and external clients or stakeholders. The tool also has built-in videoconferencing capabilities for up to 48 people, so you and your team can host your daily stand-up or work out resource and task priorities in the same place.

Integrations include over 100 third-party integrations in the on-premise edition of the software. Additionally, there is an API you can use to build custom integrations with your existing tech stack.

GoodDay is a work management platform with a free plan that provides access to the tool’s work management modules for up to 15 users.

Why I picked GoodDay: The free plan has plenty of time tracking features so you can see precise information about how long a task takes. Weekly timesheets collate this information to estimate how long your team spent on a particular task. There’s even an AI engine that analyzes time spent on specific work without your team having to report it.

The tool also has a calendar (which syncs with Google calendars). This shows all your organization’s important events and deadlines—which helps with project planning. Unfortunately, the free plan misses out on advanced planning features like Gantt charts.

Task management is a big part of the software. You can plan unlimited projects and assign them to relevant people. It is easy to create custom workflows and projects by adding tags, checklists, and custom fields to ensure everyone knows what they are doing.

GoodDay Standout Features & Integrations

Features include customer portals that let you invite customers into your projects and give them access to selected views. I also want to highlight Big Screens, which lets you select the screens within GoodDay that you would like to share with the team and display them on big screens around the office to keep everyone on the same page about who is working on what.

Integrations include Gmail, Slack, Google Docs, Google Drive, Dropbox, GitHub, Box, and GitLab. Integrations through a third party are available with Zapier, although you will need a paid account for this. Finally, the GoodDay API will let you build custom integrations with your favorite tools.

Cirkus is a scheduling and collaboration software that has a free plan for up to three team members that gives access to many of the tool’s features and 1 GB of storage per member.

Why I picked Cirkus: The tool lets you create unlimited tasks and projects. You can create subtasks to break your work down into more manageable chunks.

There are plenty of features that help you get to work quickly. For example, reusable project templates help you set up the tool whenever you have new work. Or you can create recurring tasks to ensure that regular work always gets done.

Cirkus Standout Features & Integrations

Features include the ability to not only schedule team members but equipment resources as well, which is helpful when you have limited software licenses for a specific tool, for example. The tool also includes the ability to create workflows for keeping track of external task requests and making sure that they get assigned to the right team member or resource.

Integrations include farmerswife, which lets you do all the resource scheduling within the tool. Additionally there is a Zapier integration you can use to connect to thousands of additional apps.

Sinnaps is an online project management tool with a free plan that helps you manage up to ten simple projects with up to 20 people working on each one.

Why I picked Sinnaps: The free version of the software has a good array of advanced features. For example, the project roadmap is a single view that shows all your company’s projects. It provides a quick overview of the tasks you need to plan for.

There’s also a Gantt chart to help you plan each project at a granular level. Control exactly how long each task should take and who should be working on what. Meanwhile, workload management features highlight if anyone in your team is over or underworked.

You also get access to task management, time tracking, and a built-in chat tool. And the company provides plenty of resources and training documents to help you get to grips with the software.

Sinnaps Standout Features & Integrations

Features include agile boards you can use to manage sprints, a testing mode that simulates changes so you can measure impact before moving to implementation, and cost management features that help you see keep an eye on project costs using planned vs actual reports.

Integrations are not part of the offering just yet.

Dovico is a cloud-based time-tracking software that helps you track the time you and your team spend working on projects. This ensures you can accurately bill clients at the end of the period for work done and gives you better visibility into where your team spends its work hours which helps with resource utilization.

Why I picked Dovico: The employee management features include the ability to assign employees to tasks and projects. You can then get a summary of how a project is progressing in the dashboard. There’s even a feature that projects how much a project is likely to cost so you can see its expected profitability and plan accordingly. It’s also possible to track both billable and nonbillable hours which helps with invoicing.

Submitting and accepting timesheets is easy due to automation. Just set up workflows to accurately review and accept time entries. When an employee submits one they are automatically sent to an approving manager who can review the request and then accept, reject, or edit it.

Dovico Standout Features & Integrations

Features include time lockout, receipt attachments, leader approvals, timesheet consolidation, custom notifications, and reporting.

Integrations for this software are only available through Zapier. Therefore, to access these integrations, you need a paid subscription with this third-party vendor.