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The 10 Best Resource Management Software & Tools of 2019

By 01/01/2019 48 Comments

Check out our simple, easy comparison of the 10 best resource management tools on the market in 2019. In this complete resource management software review, you’ll discover the best resource management tool options along with a simple explanation of the criteria for choosing high-performing tools.

You’ll also find overviews of each tool, screenshots, scores, and a comparison chart that help you narrow down the choices. On top of that, we answer all the commonly asked questions about resource management; you’ll learn what resource management software is and how it can change the way you work to be more effective and productive.

Quickly Compare & Evaluate The 10 Best Resource Management Software

Resource Management Software Logo Soup

Managing your team without a proper plan or tool can be a total nightmare. And that’s probably why you’re here. You know there must be a better way to manage your resources and team, right?

You’ve got the PM’s with their half-baked resource requests and the primadonnas who only work on certain clients or types of projects. Throw into the mix competing projects, contractors, 3rd parties and freelancers, insane clients, vacations, and sick leave, and getting any work done on schedule gets tricky. You know that you need some type of human resource management software, to make a plan that works – but which one? And how to choose?

Best Resource Management Software Shortlist

Check out 10 of the best resource management software for 2019.

  1. Float
  2. Resource Guru
  3. Hub Planner
  4. Saviom
  5. 10,000ft Plans
  6. elapseit
  7. Forecast
  8. Productive
  9. Mavenlink
  10. eResource Scheduler

Below you’ll find an overview of these resource management tools (RMT), with screenshots, feature overview, pricing and our score.

Jump to resource management tools reviews

Resource Management Basics

What is resource management software?

Resource Management Software Explained

Simply put, resource management software makes it easy to plan, schedule (and reschedule) projects. Sometimes referred to as resource capacity planning software, it’s a type of project management tool that enables you to plan, allocate, then track, who’s working on what project, when, and for how long. Resource management software makes it easy to see the capacity of the organization, the available skills, then schedule and provide reporting to show historical and forecasted resource utilization.

What are the benefits of using resource management software?

3 benefits of resource management software

  • Deploy resources as efficiently and effectively as possible, reducing downtime and increasing utilization.
  • Provide a big picture view of organizational capacity to prevent overbooking and support hiring decisions.
  • Forecast revenue by providing reports on upcoming projects and planned resource deployment.

What is an effective resource management system?

Effective resource management

An effective resource management system is one that works – it could be as simple as an Excel spreadsheet or Google Sheet, but it’s one that enables an organization to deploy the resources at their disposal, as efficiently and effectively as possible. That’s hard to do without some dedicated software. To make the resource management system effective, it enables the organization to maximize the utilization of available resources and considers the availability of staff, their skills, their preferences, their location, and timezone, and maps them against projects and organizational goals. Resource management software supports project portfolio management, and provides a way to effectively manage resources to maximize productivity and profitability. Check out the list of resource management tools below that provide an effective resource management system.

How do you create a resource plan?

The Easy Way To Create A Resource Plan

  1. Identify the different types of resources needed to complete the project.
    Resources could include: team members, equipment, meeting rooms or anything that’ll be
  2. Quantify the amount of each type of resource required.
    To quantify the resources, you’ll need to consider the resources, and estimate their effort on the project.
  3. Schedule the consumption of each resource within the project.
    To schedule the resources, you’ll need a project schedule so you know who to book, when, and for how long.

What is resource management?

A Simple Overview Of Resource Management

In project management, resource management refers to the practice of planning, tracking, and optimizing the utilization of resources (such as staff, space, and equipment) in order to complete projects. This process involves planning and managing: checking the resource’s availability, scheduling start and end dates, managing any resourcing conflicts or dependencies, and monitoring over time to adapt to changes.

What is a resource forecast?

Resource forecasting explained

Resource forecasting is a plan of the resources required to deliver a project. It often occurs in the initial phases of a project, even as early as the sales process. A resource forecast is an estimate of the resources, and effort that will be required for the project, which helps determine the project hours, project budget, and the project estimate put forward to the client.

How do you calculate resources needed for a project?

A Simple Way To Calculate Project Resources

It’s important to calculate resources needed for a project so that you the right amount of their time. Resource too little, and they won’t have enough time to complete the work, and if you resource too much you’ll find they waste time, or work slowly to fill the time.

A simple way to calculating the level of effort required is to look at past project performance and compare it with the current project plan to identify the current project team velocity. You can then use the formula: current velocity / project estimate = resources required.

Just realized that you’re not looking for resource management software? Have a look at other useful tools:

Video: How To Choose The Best Resource Management Software

Wondering what to look for as you check out the resource management software options? Here’s a video that covers our criteria and gives you an idea of what various tool interfaces look like.

Resource Management Software Comparison Criteria

To be featured on this resource management software list, I evaluated tools based on the following criteria:

  • User Interface (UI): How well-designed is it? Does it offer clear displays and intuitive navigation?
  • Usability: Is this resources management system easy to learn and master? Are there tutorials and training? Does the company offer good tech and user support?
  • Features & Functionality: How many of the key resource management software features and functions does it provide, and how powerful are they? Specifically, I looked for:
    • Scheduling and allocation tools: is it easy to put the right people on the right projects? Includes simple calendars, grids, ability to set deadlines and dependencies, and easy drag-and-drop to move resources around. Auto-scheduling features are a great plus.
    • Skills tracking: can you find certain employees based on their specific set of skills and availability? Includes the ability to input employee schedules, create profiles listing their skills, and easily search by skills. Additionally, the better tools offer powerful search functionality that allows you to filter by essentially any project variable: tag, department, client, etc.
    • Forecasting: does it include staffing or demand forecasting to help you plan for the future? This entails that the software collects data on sales, development, launches, schedules (etc) and makes resourcing recommendations to help you anticipate demands.
    • Utilization management tools: usually takes the form of analytics and reporting features that give insight into capacity, utilization, and performance for projects, clients and individuals. Many tools also allow you to analyze your entire project portfolio.
  • Integrations: Is it easy to connect with other tools? Any pre-built integrations?
  • Value for $: How appropriate is the price for its features, capabilities, and use case? Is pricing clear, transparent and flexible?

It’s worth comparing different resource management software tools as they’re set at different price points, different functionality (such as timesheets, expenses, approval workflows, task management), and different 3rd party integrations.

The 10 Best Resource Management Software Overviews

Resource Management Software Tools

In this post, we’ve tried to cover a broad spectrum of resource management software tools, considering, complexity, price points and functionality. But as much as anything, it’ll come down to your agency or studio resourcing workflow and what functionality you need to make that function better. Have a look and sign up for some trials to test-drive and find the best agency resource management software for your case.

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  • 30 days free trial.
  • from $5/user/month.

User Interface (UI)

100%

Usability

100%

Integrations

100%

Value for $

90%

Features & Function

100%

Overall Score

98%

1. Float – Visually beautiful and simple resource management software for agencies, studios and firms

Float is the leading resource management choice for some of the world’s top teams, thanks to a simple, visual design combined with a powerful set of features, apps, and integrations. Float’s features include: click and drag resource assignment, live updates, utilization management, time-off tracking, project budgets, and apps for iOS and Android.

Float - project management tool with resource scheduling

Float’s team schedule view. View your schedule by people or projects.

Helpfully, in Float, multiple people can have access to the schedule and make changes at the same time as live updates ensure you and your team are always seeing the latest changes. You can send your team a personalized overview of their assignments with a daily or weekly email and keep track of changes in the activity feed.

With Float, you can also assign project budgets to forecast your team’s time and other expenses, allowing you to plan ahead and prevent unwanted surprises. And their powerful reporting lets you filter your assignments by resource, department, client project, and anything in between. You’re able to keep track of utilization, compare staff and contractors, drill down to a specific department and compare billable with non-billable time, including holidays and time off.

In addition to getting on-the-go access to their app using the iOS and Android apps, there are integrations available for Slack, Google Calendar, and over 1,000 other apps (such as Basecamp, Asana and Trello) through Zapier.

Float costs a flat $5/user/month, and they also offer a free 30-day trial as well as unlimited, free guest access.

Overall Score: 9.8
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  • 30 days free trial.
  • From $2.50/user/month.

User Interface (UI)

100%

Usability

100%

Integrations

50%

Value for $

100%

Features & Function

100%

Overall Score

90%

2. Resource Guru – Reliable tool used by some of the world’s top agencies; a popular marketing resource management tool

Resource Guru offers some solid features including: visual calendar style interface, custom views, fields and filters, availability indicator, drag and drop resources, scale view, see utilization, reporting, overtime tracking, data import and phone support.

resource guru - project management tool resource scheduling screenshot

Resource Guru screenshot displaying a filtered view of the team calendar.

Resource Guru makes sense of the gong show that is resource conflict resolution: resource management and team collaboration is built in to make resource booking more straightforward, with clash management, leave management and a waiting list to prevent over-booking. It helps project managers make bookings simultaneously with no chance of stepping on each other’s toes. Clashes are automatically prevented.

Helpfully, each staff member gets their own resource dashboard so they can log in and know exactly what they should be working on. And to monitor business performance, powerful reports help identify which projects and clients are being over-serviced and help to monitor team utilization and help with future capacity planning. Resource Guru costs from $2.50/user/month (they offer a 30-day free trial).

Overall Score: 9
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  • 60 days free trial.
  • From $7/user/month.

User Interface (UI)

100%

Usability

100%

Integrations

70%

Value for $

70%

Features & Function

100%

Overall Score

88%

3. Hub Planner – Beautifully designed online resource management software with stacks of enterprise resource management (ERP) features

Hub Planner is a complete and powerful human resource management system software with many useful resource management features. These include different views (by resource, team or project), drag and drop resources, split tasks, scale view, utilization, check budgets, holidays, sick days, iCal integration, and powerful filtering. Beyond resource management, it also includes timesheets, integration with a powerful approval workflow, and dynamic dashboard and reporting tools so you can establish progress, billability, and profitability at a glance. You’ll also find a tasks module to brief your resources.

hub planner screenshot - project management tool with resource scheduling

Hub Planner screenshot with schedule displaying the organization’s active resources.

What’s interesting about Hub Planner is that you get the opportunity to help shape the product roadmap, and you can even sponsor new features. They’ve taken a modular approach so you have the option to add or remove extensions to the base product, such as timesheet approval workflows or tasks, so you can increase functionality or turn off bits you don’t need.

They’ve also developed an API which gives access to projects, resources, timesheets, bookings, events, holidays, groups and milestones in case you want to do something fancy with the data. Hub Planner costs from $7/user/month (they offer a 60-day free trial so you can properly test drive it).

Overall Score: 8.8
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  • Up to 6 weeks free trial.
  • Priced by custom license.

User Interface (UI)

50%

Usability

90%

Integrations

80%

Value for $

90%

Features & Function

90%

Overall Score

80%

4. Saviom – Highly customizable resource management tool offering deep visibility into complex resource data

Saviom is a global specialist in software products which boost efficiency and project performance (Saviom reports that users of their product have cut their resourcing spend by 20% or more).

Saviom screenshot - Resource management software

Saviom screenshot of the resource forecasting module displaying resource utilization in grids and graphs.

The several modules in Saviom’s flagship resource management suite, such as the smart resource scheduler, helps you correct work imbalances instantly. The resource planning module (for tracking and scheduling resources while maintaining their optimisation) and the accompanying dashboard which integrates with other business tools to display your key project data. You can also sync resource and project schedules across your enterprise with the suite’s resource management system The capacity planning tools offer granular reporting and analytics which helps you quickly identify resource clashes. It also includes a skills repository which makes it easy to profile resources and find skill matches for future work.

Saviom’s Enterprise Resource Management software is designed to unify project and resource workflows for resource managers hard-pressed for time. Its business intelligence dashboards offer insights into real-time activities across the enterprise, and the Gantt chart view provides visibility into resource and project workflows, enabling managers like you to make accurate predictions of schedule conflicts and mismanaged resources to accommodate work influxes.

With a tiered pricing model as customizable as the tool, Saviom’s power and lite licenses operate under role-based access, ensuring you retain full control over data.

Overall Score: 8
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  • 14 days free trial.
  • From $15/user/month.

User Interface (UI)

100%

Usability

100%

Integrations

80%

Value for $

80%

Features & Function

100%

Overall Score

92%

5. 10,000ft – Robust, affordably-priced resource management software that’s easy to learn and scale

10,000ft brings a refreshingly simple yet powerful approach to project management and resource management. Unlike most project management tools in its class, 10,000ft helps your team make confident operational decisions without the overly complicated processes or steep learning curve. The value of the tool is centered around a handful of powerful and interconnected features: project planning, resource planning, utilization reporting, time tracking, task management, and project analytics reporting.

For integrations, 10,000ft connects well with internal workflows and software suites. They provide a flexible API and Zapier integration that can connect with top operational tools for analytics, communications, PM, ERP, and finance.

10000ft screenshot - project management tool with resource scheduling

10,000ft screenshot displaying the team schedule.

10,000ft has a unique project and resource matching feature which helps match individual people to the project’s requirements by finding team members according to different criteria like disciplines, skills, availability, and other custom criteria.

With built-in timesheets, mobile time tracking, and expense tracking, you can create rich project reports by filtering project data with just a few clicks. Reports can give you a look back or forecasted view of things like team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.

Considering the support level, feature set, team scalability, and ease-of-use, 10,000ft is very well priced against other top tools in the industry. Their pricing plans start at $15/user/month for smaller teams, and they offer a Pilot program, as well as customized Enterprise pricing for larger teams.

Companies who use 10,000ft range from 10-person shops to professional services firms with thousands of employees. Some of the notable companies within their user base include Ogilvy, Accenture, Mercedes Benz, Twitter, AECOM, and SONY.

Visit 10,000ft.com to learn more about their software and sign-up for a free trial.

Overall Score: 9.2
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  • 30 days free trial.
  • From $5/user/month.

User Interface (UI)

100%

Usability

100%

Integrations

50%

Value for $

80%

Features & Function

100%

Overall Score

86%

6. elapseit – Complete resourcing tool for startups and freelancers with built-in project management and invoicing features

elapseit is an online human resource management tool for allocating and managing company resources. With this resource planning tool, you can assign resources on multiple projects, phases or task components by using the resourcing planner. The interface is easy to use—just drag & drop an allocation from a person to another, add a new one or modify an existing allocation in seconds.

elapseit screenshot - project management software with resource scheduling tool

elapseit screenshot showing the “People View” of an organization’s schedule in order to drill down into a team member’s allocation across projects.

Their resourcing system takes vacations and bank holidays into account, ad is designed to help you avoid resource over- and under-allocation. It also includes a leave planner with approval workflow and evidence of remaining vacations days. Once a manager approves a vacation request, all the allocations are automatically updated. Each person’s timesheet is pre-filled based on the allocation, and you can generate multi-language invoices based on hours submitted and approved.

elapseit is smart enough to let you know in seconds if you have enough resources to take a new project on board based on the “Available Capacity” report. You can check the resource utilization along with many other reports.

In a nutshell, elapseit is a powerful project and resource management software with highly connected features. These include time-tracking, task management, invoicing, time-off management, Kanban board, dashboard, reports, document management all together in a secure user experience, through different access levels. It’s the best option for all size companies and it suits perfectly all kind of projects. There is a freemium version which includes all features. The price starts at $5USD/user/month.

Overall Score: 8.6
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  • 14 days free trial.
  • From $24/seat/month.

User Interface (UI)

100%

Usability

100%

Integrations

100%

Value for $

70%

Features & Function

90%

Overall Score

92%

7. Forecast – Streamlined RM software with cutting-edge automation and plenty of pre-built integrations

Using artificial intelligence (AI) Forecast is able to aid with scheduling and finding the right people to book on projects and tasks. The AI learns from the work being performed and helps optimize all parts of people, planning and projects.

Forecast is a full resource & project management solution used by agencies and professional service companies all around the world, and it’s one a popular IT resource management software. For effective resource management and people scheduling you can book people to projects, and you can shuffle tasks across multiple projects to make sure no one has too little or too much work at any given time. All of this is done through a drag&drop interface, making it intuitive to use. Quick booking is really useful—it helps you quickly find the person with the right role or skills that is most likely to be available for a given task.

forecast-project-management-tool-resource-scheduling

Forecast screenshot of the resource planner with unassigned tasks side-by-side with team availability.

Timesheets and tracking are built right into the product, and apps for both iOS and Android can be used for planning and working on the go. You can build and filter your own insights and safely share with clients and stakeholders. These enable you to see things such as real-time utilization, compare actual vs scheduled utilization, tracking project progress, profitability, budgets etc. very simply.

Deep integrations make Forecast the ideal resource planning tool for JIRA, and other products listed in Forecast’s extensive app catalog. Forecast has a free plan, as well as professional and enterprise plans that cost from $24/seat/month (they offer a 14-day free trial).

Overall Score: 9.2
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  • 14 days free trial.
  • from $12/user/month.

User Interface (UI)

100%

Usability

100%

Integrations

90%

Value for $

100%

Features & Function

90%

Overall Score

96%

8. Productive – Easy-to-learn resource management software for agencies with powerful, visual reporting features

Productive is an all encompassing agency management tool. This online resource management tool supports time tracking, employee cost rate management, budgeting and profitability reporting (among other features). You also get progress reports which show you the future revenue on every project.

Some other, standard resource management software features include multiple views (per project/person/team). Booking indicators tell you who’s overbooked or underbooked at a glance. You can also schedule people on custom events (vacation, sick leave, education, or anything else). It also factors in overheads and employee costs when calculating profitability, ensuring you can focus on improving your metrics without getting burdened by non-billable work.

Productive screenshot - Resource Management Software

Productive screenshot with the scheduler in “people” view, where teammates are scheduled on projects and events (vacation, sick leave, etc.).

One of the best things about this resource planning software is that Productive has very active development and a well defined roadmap. It was built to replace a non-integrated tool stack agencies usually struggle with, both in terms of cost and quality of reporting. All in all, Productive gives you an amazing, top-down view of your people’s capacity that also reflects on the rest of your business (reports, time tracking, profitability).

Productive’s integrations include an assortment of accounting tools such as QuickBooks Online and Xero. A Zapier integration is available too, along with an open API anyone can use.

Productive costs $12/user/month. They also offer a fully featured, free 14-day trial.

Overall Score: 9.6
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  • 14 days free trial.
  • $5/resource/month.

User Interface (UI)

90%

Usability

100%

Integrations

90%

Value for $

90%

Features & Function

100%

Overall Score

95%

10. eResource Scheduler – Flexible and comprehensive resource management for organizations of any size, including Fortune 500s

eResource Scheduler offers both Cloud and On-Premise versions with configurability & ease of use at core of its design. It’s been used by organizations of all sizes since 2011.

This resource planning tool’s features include a dashboard that highlights important information on single screen, along with multiple types of user-defined fields that allow capturing complete information (roles, skills, qualifications, certificates, team, office etc.) about your projects.

ers-resource-management-software-screenshot

eResource Scheduler screenshot displaying team members’ assignments in a team calendar grid view.

The scheduling chart offers resource, project and role views, and users can create their own scheduling views on the fly. Filters identify qualified resources as per projects requirements. Meanwhile, features like drag and drop, availability and overload indicator, extend-shorten, precise split, copy-paste make scheduling efficient and quick. They also offer the option to schedule at both project and task levels. You’ll find multiple calendars with different timings, holidays, exceptions and personal leaves (visible on scheduling chart) to ensure correct resource capacity for different types of employees (Full, Part Time, Casual etc.). Their reports show real-time utilization at different levels and their reporting offers several different views/filters which make the reports informative and useful.

To integrate their tool with your other business tools, you can use their Open REST API, and you can also take advantage of easy imports/exports.

And finally, their timesheets feature and financial module (complete with cost and billing rates and a forecasting report) make eResource Scheduler complete resource management package. eResource Scheduler costs $5/resource/month and provides annual billing discounts (14-day free trial).

Overall Score: 9.5
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The Best Resource Management Software Comparison Chart

It’s easy to be overwhelmed by the baffling array of resource planning software out there. Below, we’ve put together a reader-friendly table neatly summarizing basic info about the tools described in this article.

Software Overview Trial/Demo Price Score Site
Floatfloat logo Read Float features & functionality 30 days free trial. from $5/user/month. 9.8 Check out Float
Resource GuruResource Guru logo - PM Tools with Resource Scheduling Read Resource Guru features & functionality 30 days free trial. from $2.50/user/month. 9 Check out Resource Guru
Hub Plannerhub planner logo Read Hub Planner features & functionality 60 days free trial. from $7/user/month. 8.8 Check out Hub Planner
Saviomsaviom logo Read Saviom features & functionality Up to 6 weeks free trial. Priced by custom license. 8 Check out Saviom
10,000ft10000ft logo Read 10,000ft features & functionality 14 days free trial. from $15/user/month. 9.2 Check out 10,000ft
Elapseitelapseit logo Read Elapseit features & functionality 30 days free trial. from $5/user/month. 8.6 Check out Elapseit
Forecastforecast logo Read Forecast features & functionality 14 days free trial. from $24/seat/month. 9.2 Check out Forecast
Productiveproductive logo Read Productive features & functionality 14 days free trial. from $12/user/month. 9.6 Check out Productive
Mavenlinkmavenlink-logo-project management software tools Read Mavenlink features & functionality 10 days free trial. from $19/user/month. 9.8 Check out Mavenlink
eResource Scheduler
eresource scheduler logo
Read eResource Scheduler features & functionality 14 days free trial. $5/resource/month. 9.5 Check out eResource Scheduler

Other resource management software tools

None of the above work for you? Check out the list below for additional project resource management software tools:

Want Help Narrowing Down the Options?

This tool is pretty useful. We’ve partnered with Crozdesk to give you access to their “Software Finder”.

If you input some of the details about your project and the features you’re looking for in a project management tool, it will generate a list of tools that match your preferences. You provide your email, and they send over a nice PDF guide with a summary of your best matches.

Do you need resource management software?

You might be on board with trying to find the best resource management software, but getting buy-in to change the status quo and replace it with resource management software, a resource scheduling tool or project scheduling software for your agency, team or studio can be tricky.

After all, do you really, really need resource management tools? A quick google search for ‘resource management tool excel’ or ‘resource management software free’ and you’ll find a whole bunch of resource management templates that do the job—well, kind of. Actually, not really. Yes, they’re a free resource management tool, but no, they are not great.

When agencies start, it’s usually with a handful of resources and so there’s no urgent need for resource management or specialist resource project management software. Usually, everyone simply gets together for a quick huddle, agrees on the resource management priorities, and works out what everyone is going to work on for the day – or if people are feeling really ambitious, for the entire week.

As the agency grows, resource management starts to get really formal and the resource scheduler becomes a whiteboard. Simples, right? Then disaster strikes as someone accidentally wipes the whiteboard clean, or the office grows to the extent that people can’t actually see the whiteboard, and everyone realizes it’s time for more advanced resource management – it’s time to move to the agency gold standard – the infamous resource scheduler of doom – the resource spreadsheet.

Google docs – the free resource scheduler tool

The truth is resource management spreadsheets kind of work. Most agencies are still using them. And suffering for it.

Everyone knows resource management by spreadsheet doesn’t really work. It’s not really cut out for the job. Everything’s a bit of a hack, they’re clunky and they’re horribly prone to errors. Months pass by and still the resourcing spreadsheet somehow just about manages to keep its head above water.

But everyone feels like they’re drowning. Yes, it enables you to keep moving and it kind of works but everyone knows that despite good intention and some fancy formulas, it keeps on slipping under and it’s not really fit for purpose at all. Unless you’ve got the mother of all resource spreadsheets (that I’ve never laid eyes on) it’s missing a few key features and is a disaster waiting to happen.

Resource management software trumps spreadsheets

At a push, your resource management spreadsheet might tell you how under-resourced or under-utilized your teams are, or even include forecasting, but does it include budget tracking, time tracking, project reporting, send staff notifications, help them collaborate or have a built-in process for requesting resources and allocating resources to projects?

And importantly, does it have a change process for when resources get moved around by the resource manager or your rogue project manager colleague? Maybe that’s why no one follows it – it’s considered more of a rough resource management guide than a true resourcing source of truth.

But there’s hope. A growing number of resource management software tools have evolved in recent years to fix the problem of the resource management in Excel and actually created something better than the free resource management tools. They’ve made resource management software that works!

What do you think?

What do you think we’re missing? Which other resource management software tools do you recommend, and what would you add to these resource management software reviews? We’d love to hear if you’ve got any suggestions, tips or thoughts on using this kind of software – why not share them using the comments below?

Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

48 Comments

  • Very useful list thank you. Jira seems to be a rather de-facto standard although not often rated very highly. What’s your views on https://www.scrumwise.com/ , https://www.axosoft.com/ , https://asana.com/ , https://leankit.com/ and https://trello.com/ ?

  • Ben Aston says:

    Hi Craig – are you asking about resourcing scheduling tools or more generally, project management toos? I don’t think I’ve seen resource scheduling tied directly into Jira; but I’m sure there are some plugins that enable it. The other tools you mention too – while they’re project management tools, they’re not really resource scheduling tools.

  • Ben Cocker says:

    Great article, thanks. I know there is no perfect solution out there, but I have a consistent problem – each tool is based on hourly scheduling but I need to schedule at a weekly level. Within that week I don’t care when my resources do any task, so all I need is that they have a certain number of productivity units – e.g. 5 days or 10 half days. The overhead of fitting into an hourly paradigm feels very high, but I could still really use some of the benefits of these tools over Excel worksheets – are there any tools or workarounds you can recommend for my needs?

    • Ben Aston says:

      Hi Ben – thanks for your comments. I’m not sure I understand your problem though of ‘fitting into an hourly paradigm’. Can’t you just convert your productivity units into hours i.e. instead of 5 days, just put the task duration as 40hrs?

      • Ben Cocker says:

        Hi Ben – thanks for the reply! The problem that I have is that all the solutions I’ve seen force you in the end to put a task into a particular time of the week eg. Monday 9-11am – and maintaining that detail when all I need to do is know what someone is doing in any week feels a burdensome overhead. I don’t care what hours someone keeps, or whether they are free on Thursday afternoon, just that they have 16 of their 40 hours free in a week. Does that make sense?

        • Raya Wasser says:

          Hi Ben – I understand the frustration of pegging quantity of time to specific hours of the week. At Timesheets.com we have the option for tracking project time the way you need it – not associated to specific time blocks. You can have weekly tracking also. All the best, Raya

        • Peta Wilson says:

          Hi Ben

          Im having the same problem! Did you end up finding a solution?

          • Ben Aston says:

            I still don’t understand the problem! If you don’t really care when your team does the work, only that the work is scheduled to be done sometime in the week, can’t you just schedule the tasks across the week and tell people to do it when suits them?

          • Hi Peta,
            in our scheduling tool, you only need to allocate an amount of hours to weeks or days and schedule accordingly. This should solve you problem.
            https://www.people-do-projects.com

  • Shaun says:

    Hi Ben,

    I’m not sure if it exists but we’re looking at a tool that will pull live project info from a portal or project schedule and update the schedule automatically. Most of the Project Management/Scheduling is done in Primavera and MS Project so what I wanted to know is if there is a tool that can sit across both portal and update as soon as the project schedules drags out or changes.

    • Ben Aston says:

      That’s an interesting use-case. I’m not aware of any middleware or tools that do that probably because the rules around the source of truth (what to copy and what to not copy) might get a hard to manage!

  • Joey says:

    Hello Ben, do you know if any of these tools offer Portfolio Management functions? For example, as a portfolio manager, I would like to see a consolidated view of 5 departments, managed by 5 different managers, however each of the department managers would not need to see what the other ones’ plans. Thanks!

  • Laura says:

    Hiya, I am looking for a resource planning tool for my design studio and I have found a few I like from a scheduling pov however I need to have this provide me with the financial information too. Estimate vs actual and so on, I know a few do them but it seems to be a separate system and I would like an all in one? help!

      • Grant MacDonald says:

        Hi Ben,
        There is a lot of useful info in the earlier posts and one common thread seems to be that no one software package seems to be flexible enough to meet the needs of any one situation…
        I manage an engineering department of approx 200 people in an Oil & Gas services company where we have multiple clients being serviced from 4 locations and need to ensure that there are the correct resources in the right places based on current & forecast work.
        I’ve been trying to find some software where the inputs are:
        – Proposal hours (what has been bid)
        – Project hours (actual work on the books)
        – Weekly timesheets (what has actually been done by each person)

        and the required outputs are:
        – Overall resource loading based on actual & forecast work in hand (projects)
        – The same with any bid work added into the equation (projects + bids)
        – Resource loading broken down to a number of levels based on office location, project, office location, engineering discipline and individual staff member.

        I know it seems like a tall order but to a non-IT person like myself it seems like there should be some database driven system that can accommodate these requirements.

        Any assistance on the best way forward would be appreciated….

        • Ben Aston says:

          Hi Grant, a couple of tools which might help that I’d recommend would be liquidplanner.com or possibly workfront.com – they both have functionality which aligns well I think with what you’re looking for.

          Cheers,

          Ben

        • Johannes says:

          Hi Grant, we at PDP over a scheduling solution which includes the kind of functionality you are asking (scheduling, time sheets, planning and the related reporting).
          https://www.people-do-projects.com

  • nice post and my only comment would be that resource management software is a quite generic and i’m sure collectively we can all come up with a long list of software tools. just to give you an idea what we use at booking live –

    project management – https://www.zoho.eu/projects/
    hr / staff management – https://people.zoho.com/hr
    development management – https://www.atlassian.com/software/jira
    this tool via confluence does time tracking too and using zoho reports collates all the data for KPI info
    Mail / Calendar Availability etc – https://www.google.com/gmail/about/for-work/

    and of course for meetings, rooms, or indeed our clients, would use our own scheduling software https://www.bookinglive.com

    we spent months and months trialling various software so i hope that list helps similar companies to ours! good luck, good post.

  • Ivana says:

    Hello! Thank you for this list – I’m looking for resource management software particularly around ticketing and resource request. I oversee the resource management department but we receive requests from both the sales and post-sales department. Our team of resources are primarily contract staff dispersed across the globe. We are also looking at software that integrates with PSA and FinancialForce. Any recommendations?

  • Ulhas says:

    Hi, I am looking for a tool which manages resources in terms of asset. It should give the availibility of instruments/labs used over different sites globally.

  • Yasar says:

    Thank you so Much for this Amazing Compilation of consisting helpful softwares.

  • Brit says:

    Ben,

    Thanks for this article. One issue I ran into was that Hub Planner’s pricing turns out to be per resource, not per user. So it’s not going to be $8/month for anyone unless you’re only scheduling for one person (in which case you probably don’t need a resource management software). So if you want to figure out workflows for 20 people (even if they are not users themselves), it’s going to be $160/month. They also have a ‘Lite Resource’ feature which discounts each resource by $70%, but for 20 resources, you’re still going to be around $50/month. It’s an excellent, robust, easy-to-use software, and may be worth the money depending on your circumstances, but it’s not $8/month unless you’re only scheduling for one person/resource.

  • EV says:

    Great article!

    Could you please tell me which tool is better for a project based company? We have long term projects running at the same time and for periods longer than 2 or 3 years

    Thank you

  • June says:

    This is a helpful article. Has there been a way to demonstrate the return on investment or reduced costs from implementing a resource management software tool?

  • Jane says:

    Hello!

    I’m looking for a solution that’s more specific to equipment allocation than human resources, where I can track and manage the availability of this equipment and then reserve it on an hourly basis upon request for different locations. The other features like talent management budgeting and reporting are secondary… I’m familiar with a product called Scheduall but don’t need something quite that sophisticated.

    Are any of these solutions something that you would suggest I investigate first?

  • jerin says:

    hello sir, i am looking for the resource management software for our institution..our institution offers some training, so students can select the training based on the availability of the staffs..so resource management is our biggest problem. sir, could you suggest the better solution for my concern

  • Rahul says:

    Hi Ben,

    I just found this article on my FB feed and quite surprised that you haven’t mentioned about Account Sight. I’m sure you’re not aware of this amazing resource management tool.

    I generally outsource lot of my work to freelancers and use account sight https://www.accountsight.com for resource management and project allocation. Initially I started with their free plan and I really impressed with this easy to use tool, later I subscribed their paid plan.

    I would highly recommend to have a look on their website and read testimonials. You would certainly regret for not including it in your list.

    Cheers!
    Rahul

  • Gabor Toldi says:

    Hi Ben, it is a useful summary of the tools, a good starting point to find the right solution. Our demand may be too specific; so far I have not been able to find the right tool yet. We use huge Excels sheets that are getting unmanageable by now.
    Most of our tasks are not suitable for automated scheduling, as they are timed on time slots agreed with our clients. Therefore, we have to schedule our tasks on hourly basis in the day, and we cannot let them automatically scheduled by a PM tool. The fixed hourly schedule is essential, but most of the PM or RM tools are not able to manage it.
    On the other hand we have to have a quick overlook who is available at a requested time to be assigned to a certain task. On the other hand, our staff (assignees) have to be able to see at any time what tasks are due for them and what time. The wanted solution would be able to synchronize the project calendar with the task holders’ calendar at Google or Exhange/Outlook. The
    Beyond the plans, task holders (assignees) periodically (e.g. end of the day) report the actually spent hours. The wanted tool has to provide them a simple, fast UI to do this job.

    I would appreciate if you can suggest some directions I can continue the search. Thanks.
    Gabor Toldi

  • Brooke Holliday says:

    Hi Ben,

    This has been super helpful. Looking for a resource management tool that is not cloud based (one that we can host). So far it looks like Saviom might be the best bet! Looking into them currently. Is there any other tool you’re aware of that is a native client with an on prem storage solution as well (not just cloud based)?

    Thanks!
    Brooke

  • B Borah says:

    Hi Ben,
    Would like to highlight below name in the list. Most of the resource management software deals mostly around human and time management. I would like to highlight following page where we manage time, material and capital resource in a project.
    Currently helping some of the biggest organisation where some of the project are more than $100 ml. Will be thankful if you kindly add up in the list.
    https://tiemchart.com/resource-management-software/

  • Bobbie Calhoun says:

    Hi Ben,
    We use Wrike, but it doesn’t allow allocation of cost per resource. It only allocates cost per task, or cost per project. This doesn’t work for projects where we want to forecast and allocate folks at different cost rates. They’ve acknowledged they don’t have this functionality. Is there an add-on or alternative solution you can recommend? We need to see labor cost. Was also wondering why Wrike wasn’t on your list.
    Thanks,
    Bobbie

  • Ben,

    Thank you for the list. I feel like all are great options, but I feel like they don’t quite meet our needs. We already use Monday.com to track our projects, so we really need a tool that only focuses on resource allocation (our projects vary in length, from same day to a couple weeks). Resource Guru seems to be the one that more closely matches our needs but you can’t preview availability (exact times since we have variable hour, part time and full time employees) nor skills prior to assigning a job.

    Any recommendations?

    Thanks!
    Alex

  • Roger Bramall says:

    Hi Ben

    We service 200 clients with a resource of 10 professional business analysts (5 Technical & 5 Financial) where we can view their availability via their outlook calendar. The analysts availability is variable across each month of the year and each client requires two or our analysts (1 Technical & 1 Financial) for one day, once a year. Our forecast suggests growth will be 30% year on year so the number of clients and analysts will grow proportionally. Can you recommend a product that would fit our profile.
    Thanks and regards – Roger

  • Fran says:

    Hi Ben – great article, thanks for sharing!

    I’ve just released a product called Stitch – https://www.stitchapp.co – to help people manage their creative networks, so when that moment comes that you’ve done your resourcing and realise you need a freelancer, you can find them at a seconds notice. It’s also being used in production departments as a centralised store of agencies’ creative networks. Hopefully that will be helpful to some people!

    Thanks,
    Fran

  • Sam Li says:

    I like how you said it will come down to your studio resourcing workflow to choose a processing software for engineering. I would say that it’s crucial to have the right software when working as an engineer to ensure your job is being done correctly and efficiently. My friend is in school to become an engineer, so I’ll be sure to mention to him the importance of finding the right software to work with. https://www.epcon.com

  • Eduardo Michelini says:

    Good list, but it would be better if you could also put some open source (GNU) softwere on it.

  • Simon says:

    Thanks for sharing this Great article
    I appreciate the valuable time you have used to share this.

  • Vishal Shukla says:

    Nice article and help to compare resource management product as per our business need. Guess what download and see which fit our need and use-cases.

  • I shared this with my quality assurance software testing service and they found this article to be informative and a must share on other platforms. Keep up the good work.

  • Excellent explanation, it’s simple & focus. Keep up the great work!

  • Great post! In fact, I hired an enterprise mobility management service recently and will share this knowledge with my team as well. Keep up the good work.

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