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The 10 Best Resource Management Software & Tools of 2019

By 01/01/2019 44 Comments

Check out our simple, easy comparison of the 10 best resource management tools on the market in 2019. In this complete resource management software review, you’ll discover the best resource management tool options along with a simple explanation of the criteria for choosing high-performing tools.

You’ll also find overviews of each tool, screenshots, scores, and a comparison chart that help you narrow down the choices. On top of that, we answer all the commonly asked questions about resource management; you’ll learn what resource management software is and how it can change the way you work to be more effective and productive.

Quickly Compare & Evaluate The 10 Best Resource Management Software

Resource Management Software Logo Soup

Managing your team without a proper plan or tool can be a total nightmare. And that’s probably why you’re here. You know there must be a better way to manage your resources and team, right?

You’ve got the PM’s with their half-baked resource requests and the primadonnas who only work on certain clients or types of projects. Throw into the mix competing projects, contractors, 3rd parties and freelancers, insane clients, vacations, and sick leave, and getting any work done on schedule gets tricky. You know that you need some type of human resource management software, to make a plan that works –  but which one? And how to choose?

Best Resource Management Software Shortlist

Check out 10 of the best resource management software for 2019.

  1. Float –
  2. Resource Guru –
  3. Hub Planner-
  4. Saviom –
  5. 10,000ft Plans –
  6. elapseit –
  7. Forecast –
  8. Productive –
  9. Harvest Forecast –
  10. eResource Scheduler –

Below you’ll find an overview of these resource management tools (RMT), with screenshots, feature overview, pricing and our score.

Jump to resource management tools reviews

Resource Management Basics

What Is Resource Management Software?

Resource Management Software Explained

Simply put, resource management software makes it easy to plan, schedule (and reschedule) projects. Sometimes referred to as resource capacity planning software, it’s a type of project management tool that enables you to plan, allocate, then track, who’s working on what project, when, and for how long. Resource management software makes it easy to see the capacity of the organization, the available skills, then schedule and provide reporting to show historical and forecasted resource utilization.

What Are The Benefits Of Using Resource Management Software?

3 benefits of resource management software

  • Deploy resources as efficiently and effectively as possible, reducing downtime and increasing utilization.
  • Provide a big picture view of organizational capacity to prevent overbooking and support hiring decisions.
  • Forecast revenue by providing reports on upcoming projects and planned resource deployment.

What Is An Effective Resource Management System?

Effective resource management

An effective resource management system is one that works – it could be as simple as an Excel spreadsheet or Google Sheet, but it’s one that enables an organization to deploy the resources at their disposal, as efficiently and effectively as possible. That’s hard to do without some dedicated software. To make the resource management system effective, it enables the organization to maximize the utilization of available resources and considers the availability of staff, their skills, their preferences, their location, and timezone, and maps them against projects and organizational goals. Resource management software supports project portfolio management, and provides a way to effectively manage resources to maximize productivity and profitability. Check out the list of resource management tools below that provide an effective resource management system.

How Do You Create A Resource Plan?

The Easy Way To Create A Resource Plan

  1. Identify the different types of resources needed to complete the project.
    Resources could include: team members, equipment, meeting rooms or anything that’ll be
  2. Quantify the amount of each type of resource required.
    To quantify the resources, you’ll need to consider the resources, and estimate their effort on the project.
  3. Schedule the consumption of each resource within the project.
    To schedule the resources, you’ll need a project schedule so you know who to book, when, and for how long.

What Is Resource Management?

A Simple Overview Of Resource Management

In project management, resource management refers to the practice of planning, tracking, and optimizing the utilization of resources (such as staff, space, and equipment) in order to complete projects. This process involves planning and managing: checking the resource’s availability, scheduling start and end dates, managing any resourcing conflicts or dependencies, and monitoring over time to adapt to changes.

What Is A Resource Forecast?

Resource forecasting explained

Resource forecasting is a plan of the resources required to deliver a project. It often occurs in the initial phases of a project, even as early as the sales process. A resource forecast is an estimate of the resources, and effort that will be required for the project, which helps determine the project hours, project budget, and the project estimate put forward to the client.

How Do You Calculate Resources Needed For A Project?

A Simple Way To Calculate Project Resources

It’s important to calculate resources needed for a project so that you the right amount of their time. Resource too little, and they won’t have enough time to complete the work, and if you resource too much you’ll find they waste time, or work slowly to fill the time.

A simple way to calculating the level of effort required is to look at past project performance and compare it with the current project plan to identify the current project team velocity. You can then use the formula: current velocity / project estimate = resources required.

Just realized that you’re not looking for resource management software? Have a look at other useful tools:

Resource Management Software Comparison Criteria

To be featured on this resource management software list, I evaluated tools based on the following criteria:

  • User Interface (UI): How well-designed is it? Does it offer clear displays and intuitive navigation?
  • Usability: Is this resources management system easy to learn and master? Are there tutorials and training? Does the company offer good tech and user support?
  • Features & Functionality: How many of the key resource management software features and functions does it provide, and how powerful are they? Specifically, I looked for:
    • Scheduling and allocation tools: is it easy to put the right people on the right projects? Includes simple calendars, grids, ability to set deadlines and dependencies, and easy drag-and-drop to move resources around. Auto-scheduling features are a great plus.
    • Skills tracking: can you find certain employees based on their specific set of skills and availability? Includes the ability to input employee schedules, create profiles listing their skills, and easily search by skills. Additionally, the better tools offer powerful search functionality that allows you to filter by essentially any project variable: tag, department, client, etc.
    • Forecasting: does it include staffing or demand forecasting to help you plan for the future? This entails that the software collects data on sales, development, launches, schedules (etc) and makes resourcing recommendations to help you anticipate demands.
    • Utilization management tools: usually takes the form of analytics and reporting features that give insight into capacity, utilization, and performance for projects, clients and individuals. Many tools also allow you to analyze your entire project portfolio.
  • Integrations: Is it easy to connect with other tools? Any pre-built integrations?
  • Value for $: How appropriate is the price for its features, capabilities, and use case? Is pricing clear, transparent and flexible?

It’s worth comparing different resource management software tools as they’re set at different price points, different functionality (such as timesheets, expenses, approval workflows, task management), and different 3rd party integrations.

The 10 Best Resource Management Software Overviews

In this post, we’ve tried to cover a broad spectrum of resource management software tools, considering, complexity, price points and functionality. But as much as anything, it’ll come down to your agency or studio resourcing workflow and what functionality you need to make that function better. Have a look and sign up for some trials to test-drive and find the best agency resource management software for your case.

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float logo resource management software

  • 30 days free trial.
  • from $5/user/month.

User Interface (UI)






Value for $


Features & Function


Overall Score


1. Float – Visually beautiful and simple resource management software for agencies, studios and firms.

Float is the leading resource management choice for some of the world’s top teams, thanks to a simple, visual design combined with a powerful set of features, apps, and integrations. Float’s features include: click and drag resource assignment, live updates, utilization management, time-off tracking, project budgets, and apps for iOS and Android.

Float - project management tool with resource scheduling

Float’s team schedule view. View your schedule by people or projects.

Helpfully, in Float, multiple people can have access to the schedule and make changes at the same time as live updates ensure you and your team are always seeing the latest changes. You can send your team a personalized overview of their assignments with a daily or weekly email and keep track of changes in the activity feed.

With Float, you can also assign project budgets to forecast your team’s time and other expenses, allowing you to plan ahead and prevent unwanted surprises. And their powerful reporting lets you filter your assignments by resource, department, client project, and anything in between. You’re able to keep track of utilization, compare staff and contractors, drill down to a specific department and compare billable with non-billable time, including holidays and time off.

In addition to getting on-the-go access to their app using the iOS and Android apps, there are integrations available for Slack, Google Calendar, and over 1,000 other apps (such as Basecamp, Asana and Trello) through Zapier.

Float costs a flat $5/user/month, and they also offer a free 30-day trial as well as unlimited, free guest access.

Overall Score: 9.8
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