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There are so many different project management tools that making a shortlist of the best can be tricky. You know you want to keep tasks organized, create clarity, and ensure high-quality, timely delivery of outputs and need the right tool for your projects and team. I've got you covered! In this post, I share from my personal experience scheduling hundreds of projects to round up my top picks for the best project management software for business.

What is Project Management Software for Business?

Project management software for business is a comprehensive digital solution that streamlines and facilitates the various aspects of project planning, execution, and monitoring within an organization. These tools typically include features such as task and timeline management, collaboration tools, resource allocation, document sharing, and reporting functionalities. They provide a centralized platform for you to plan and organize tasks, allocate resources efficiently, and collaborate seamlessly with the team, enhancing overall project efficiency and success.

The need for project management software in a business setting is paramount as it allows you to enhance organization, collaboration, and efficiency in project execution.

Overviews Of The 10 Best Project Management Software For Business

Here, I’ve given an overview of each of the best project management software for business that made it into my top 10 list. I’ve included their best use case, standout features, integrations, and pros and cons. I’ve also added a screenshot of the user interface, to give you a feel for the platform experience.

Best for integrated visual work management

  • 7-day free trial
  • From $29/user/month
Visit Website
Rating: 4.1/5

Ravetree is a comprehensive work management tool that offers integrated solutions for project management, time tracking, and resource planning.

Why I picked Ravetree: I chose Ravetree as one of the best project management software for businesses due to its comprehensive and integrated approach to managing projects. The platform's strength lies in its ability to consolidate various aspects of project management into a single, cohesive system, eliminating the need to juggle multiple tools. It also organizes these aspects in a visually appealing dashboard for easier comprehension and clearer visibility.

This integrated approach spans across task management, resource allocation, financial tracking, and customer relationship management, providing a unified view that enhances efficiency and decision-making. Its support for Agile methodologies, like Scrum and Kanban, alongside traditional project management features, particularly ensures that businesses of various types and sizes can adapt the tool to their specific processes and workflows.

Ravetree Standout Features & Integrations

Features worth noting include the software’s CRM system, which helps manage client interactions and information seamlessly within the same platform used for project management. Additionally, the platform has a time-tracking functionality for monitoring project progress and reporting and analytics for in-depth insights into project performance, resource utilization, and financial health.

Integrations include Dropbox, Google Drive, One Drive, Outlook, Gmail, Quickbooks, Stripe, GitHub, Instagram, HubSpot, Stripe, and more.

Pros and cons

Pros:

  • Automated notifications for task management
  • Robust reporting tools
  • Agile functionality

Cons:

  • Occasional system glitches
  • Users may feel overwhelmed by the many features

Best for a feature-rich freemium plan

  • Free forever, with 99% of features included
  • Pro plan starts at $10/user/month
Visit Website
Rating: 4.7/5

Project.co is a robust project management platform that boasts a feature-rich freemium plan with unlimited tasks, notes, and other tools.

Why I picked Project.co: I included this software on my list because of its generous freemium account offerings. Users can create projects, tasks, subtasks, and various views to monitor project progress. Work items can be managed by creating task lists, timelines, and schedules for your team. Meanwhile, role-based permissions keep client and team data secure and well-governed.

Each project has a discussion board where team members and clients can communicate and collaborate as needed on projects, keeping everyone in the loop and maintaining a record of decisions being made. This makes the software well-suited to the needs of client-facing companies and teams. 

Project.co Standout Features & Integrations

Features worth noting are the software’s built-in AI assistant. The AI can generate, review, and send new content ideas to task or project records on your behalf. Users can also use the AI assistant to bulk edit tasks and automatically create new tasks and projects as needed. One caveat to this is that the AI-powered features are not currently available in the freemium plan.

Integrations can be set up with a paid Zapier account.

Pros and cons

Pros:

  • Brings client communication into project management
  • Public roadmap lets users to see upcoming features
  • Intuitive and easy to use interface

Cons:

  • Lack of folder in folder capabilities
  • Limited customization options

Best for an all-in-one work management software

  • Free plan available
  • From $9.80/user/month
Visit Website
Rating: 4.2/5

Wrike is a feature-rich workflow management software that’s highly configurable and versatile enough to meet the needs of unique teams and projects.

Why I picked Wrike: This software earned its spot on my list because of how robust and versatile it is. The project management capabilities cover not just basic project planning and task management, but also resource management, request forms, approval flows, and more. You can ensure every detail of your project is documented and accounted for, and keep track of your workflows in the same place.

In addition to being feature-rich, this platform is also super customizable. You can opt for custom work types if standard categories (like ‘task’ and ‘project’) aren’t quite suited to your use case. For example, you can use the software to manage recruiting, and create custom work types like ‘candidate’ and ‘interview’.

Wrike Standout Features and Integrations

Standout features include the platform’s team collaboration tools. Team members can share files and use live chat to discuss issues and exchange feedback in real-time. In-project discussions also help keep conversations contextual and connected to the work. You can tag someone to make sure they see your message, and use threaded conversations to keep communications streamlined.

Integrations include Microsoft Suite, Google Workspace, Asana, Basecamp, Dropbox, Salesforce, HubSpot, Jira, Slack, Shopify, and hundreds more.

Pros and cons

Pros:

  • Guest access available for external collaborators
  • Many smart AI and automation features
  • Free plan available with unlimited users

Cons:

  • Resource management limited to higher-tier plans
  • Freemium version lacks subtasks

Best project management software for complex projects

  • 30-day free trial + free plan available
  • From $13.49/user/month
Visit Website
Rating: 4.3/5

Asana is a cloud-based project management software that can be used to map out the details of projects and tasks, and manage their progress.

Why I picked Asana: I selected this project management software for business because it’s easy to use, yet offers a comprehensive feature set. What really stands out about it are its cross-project collaboration tools. Not only can you map out tasks and subtasks, you can assign one task to several projects. This means you can avoid having duplicate records, and avoid work being repeated unnecessarily. This is super helpful for complex, interconnected projects.

Asana Standout Features and Integrations

Standout features include the software’s generous free plan, which can be used by up to 15 people. This is a solid option for smaller teams on tight budgets. Another feature that stood out to me is the goal setting capabilities in the platform. Goals can be set across various levels, creating clarity around how each task, project, team, and department contributes to the broader business objectives.

Integrations include Microsoft Teams, Azure Active Directory, Adobe Creative Cloud, Asana for Salesforce, Google Drive, Dropbox, GitHub, Slack, Tableau, and Instagantt. You may also integrate Asana with other apps via the REST API.

Pros and cons

Pros:

  • Free plan with unlimited projects
  • Friendly drag-and-drop interface
  • Powerful automation capabilities

Cons:

  • Advanced features not included in free plan
  • Doesn’t have a built-in time tracking

Best for project collaboration for remote teams

  • 30-day free trial
  • From $15/user/month (billed annually)
Visit Website
Rating: 4.1/5

Basecamp is an all-in-one project management platform that’s designed to be quick to learn and straightforward to use.

Why I picked Basecamp: This software made my list because of its built-in collaboration and communication features that cater to remote and hybrid teams. The progress board gives everyone a quick overview of what’s in the works and what needs attention. A message board and project-specific chats allow team members to communicate within the context of what they need to discuss.

Within each project board, you’ll find the files and documents related to the project, to-do lists for team members, and schedules to keep everyone on track. Rather than jumping around between multiple platforms, users can find everything they need related to the project in one place. The software also makes it easier to work with clients and external stakeholders with email integration and the ability to communicate and share individual tasks.

Basecamp Standout Features and Integrations

The main standout feature of this software is just how user-friendly it is. Rather than add unnecessary complexity, it’s a simple and easy to navigate interface that makes keeping track of tasks and projects easier rather than more complicated. The homepage lays out your project cards in whatever order makes sense to you. You can also pin projects to the top for easy access.

Integrations include Automate.io, CData Clockify, Field Trip, Ganttify, Mr.ToDo, Pleexy, Project Buddy, RSSBus, Retool, TaskClone, Toggl, To-Do Helpers, Unito.io, Zoho, and others. Users with a paid Zapier account can access additional integrations.

Pros and cons

Pros:

  • Non-profit and educational discounts
  • Configurable notifications and alerts
  • File management and communications within projects

Cons:

  • Basic plan lacks capabilities for smaller teams
  • Lacks drag-and-drop UI

Best business project management software for Kanban boards

  • Free trial + free plan available
  • From $10/user/month (billed annually)

Trello is a user-friendly Kanban board tool tailored for business project management using customizable, drag-and-drop progress boards. 

Why I picked Trello: This platform is built around the Kanban card-based project management system, which is why it got a spot on my list. It offers a simple user interface that can be personalized to meet the needs of your team and best represent your workflows. As team members progress on their tasks, they can move them from one stage of production to the next.

Within each task and project card, you can store whatever information is most pertinent. This includes a description of the task, any relevant files or attachments, links, and even a chat feed. Tasks can be assigned specific owners, helping to ensure accountability for project completion.

Trello Standout Features and Integrations

There are a few standout features worth mentioning for this platform. First, in addition to its cornerstone Kanban boards, the software also has calendar, timeline, table, and dashboard views. There are also lots of templates you can use to set up your board or view quickly, and get your project off the ground. And finally, a built-in automation bot called Butler also lets you automate elements of your workflows with smart rules.

Integrations include Slack, Jira, Miro, Confluence, GitLab, Intercom, Clockify, Google Drive, Hootsuite, Typeform, and Dropbox, among others. Zapier can also unlock additional integrations.

Pros and cons

Pros:

  • Plenty of templates to start from
  • Comprehensive free plan
  • Easy to create automations

Cons:

  • No resource management features
  • Limited reporting capabilities

Best project and issue tracking solution for agile teams

  • Free trial available
  • From $15.25/user/month

Jira Software is the flagship product of Atlassian, and offers project management tools designed based on the agile methodology.

Why I picked Jira: I chose to include this software because it enables project managers to use stories, issues, and tasks to break down large and complex ideas into more manageable chunks. You can organize work in scrum and Kanban boards, develop product roadmaps, and establish custom workflows with drag-and-drop automation. It’s a solid platform to implement an agile methodology within your team, or across your organization.

Jira Standout Features and Integrations

Some of the standout features of this platform are its tools that cater directly to software development teams. You can use the software to facilitate bug tracking, and it has development-specific views for your code repository, development status, and DevOps visibility. 

The Atlassian Marketplace also offers tons of apps for things like charts and diagrams, document management, and continuous integration. You can add apps to your system to expand its functionality and scale it to your growing needs.

Integrations include Atlassian products (Trello, Confluence, Jira Service Management), GitHub, GitLab, Salesforce, PowerBI, Slack, Google Workspace, Toggl, Intercom, Microsoft Teams, Notion, and over 1000 others.

Pros and cons

Pros:

  • Built-in time tracking tools
  • Time-saving automations
  • Tons of integrations and app extensions

Cons:

  • Calendar view is rudimentary
  • Higher learning curve for non-technical users

Best for managing projects with Gantt charts

  • 30-day free trial
  • From $24/manager/month

TeamGantt is a project management solution that (as its name suggests) specializes in visual planning for different types of projects using Gantt charts.

Why I picked TeamGantt: This modern Gantt chart software offers a simple, easy to use interface that enables fast and accurate project planning. I added it to my list because whether you’re new to creating Gantt charts or a seasoned pro, its drag-and-drop interface makes mapping out your project plan quick and straightforward.

The software has pre-built templates and tutorials to help you learn both the methodology and the platform as you go. In addition to Gantt charts, you can create Kanban, list, and calendar views. It also has automated error detection to correct any mistakes you make setting up task dependencies.

TeamGantt Standout Features and Integrations

Standout features include the software’s workload management and team collaboration tools. You can track each team member’s workload to make sure no one’s over or under capacity. Team member workloads can be viewed next to timelines, helping to facilitate resource planning. As for collaboration, team members can chat, tag each other, and set up custom alerts to notify people when they need to act on a task or project.

Integrations include Trello, Basecamp 2, Slack, and Dropbox. Additional integrations can be configured with Zapier or the platform’s API.


Pros and cons

Pros:

  • Short learning curve, lots of tutorials for beginners
  • Simple, straightforward Gantt chart builder
  • Automatic error correction for dependencies

Cons:

  • Lacks budgeting and invoicing tools
  • Limited integrations available

Best for aligning goals, projects, and tasks

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually, min 3 seats)
Visit Website
Rating: 4.7/5

monday.com is a well-known work management platform for business that helps you connect goals, projects, and tasks for your teams.

Why I picked monday.com: One of the reasons this platform made my list is because of its ability to create alignment between tasks, projects, and broader goals and objectives. You can establish objectives at a team and company level, and then connect your projects to those goals. This helps clarify the bigger picture employees are working towards, and keeps people on the same page.

The software’s project management capabilities are highly customizable. Several views are available, including Kanban boards, Gantt charts, and timeline, calendar, and even map views. It’s a flexible solution that can cater to the needs of various types of teams and projects.

monday.com Standout Features and Integrations

Standout features include the built-in collaboration and communication tools. Teammates can tag each other in comments, share documents and files, and use the ‘updates’ section to make announcements or ask questions. The software also has a whiteboard tool to facilitate brainstorming and workflow mapping.

Integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Zoom, and Typeform. Many more are accessible via a paid Zapier account.

Pros and cons

Pros:

  • Customizable workflows and dashboards
  • User-friendly and intuitive interface
  • Free-forever plan available

Cons:

  • Limited storage in basic and free plans
  • Limited reporting in basic and free plans

Best for an all-in-one work management solution

  • Freemium plan available
  • From $7/user/month
Visit Website
Rating: 4.7/5

ClickUp is a complete work management software for business that covers not just project and task management, but also document management and team collaboration and communication tools.

Why I picked ClickUp: I chose to include this all-in-one platform because of its large feature suite and overall ease of use. In addition to managing your projects and tasks, you can keep all of your files and assets organized, and facilitate collaboration and teamwork within the platform. Features like user groups, threaded chats, and whiteboards help team members work together, even while remote.

This software is also highly customizable. Custom dashboards can be built for reporting, and custom notifications can be set up to keep employees up to date on tasks and progress. You can also set up hotkeys and custom shortcuts, and configure custom colorways to implement your branding.

ClickUp Standout Features and Integrations

Standout features include the depth of the software’s task management capabilities. You can outline tasks with nested subtasks, and assign them to multiple lists. You can also create task templates to reuse and save time, and reschedule tasks in bulk as needed. Checklists can be created for recurring tasks, ensuring no detail is missed.

Integrations include Slack, Google Workspace, Dropbox, Figma, Vimeo, Zoom, Box, and Microsoft Teams. You can also use Zapier for additional integrations, or build custom integrations using the software's API.

Pros and cons

Pros:

  • 50+ widgets to customize your dashboard
  • Unlimited storage on all paid accounts
  • Freemium plan with unlimited members

Cons:

  • Reporting suite locked to paid plans
  • Storage, projects, and custom fields limited in free plan

The Best Project Management Software For Business Pricing Comparison Chart

Here is a table where you can review all the tools we just covered in the overviews.

Tools Price
Ravetree From $29/user/month
Project.co Pro plan starts at $10/user/month
Wrike From $9.80/user/month
Asana From $13.49/user/month
Basecamp From $15/user/month (billed annually)
Trello From $10/user/month (billed annually)
JIRA From $15.25/user/month
TeamGantt From $24/manager/month
monday.com From $8/user/month (billed annually, min 3 seats)
ClickUp From $7/user/month
Preview Image - 
<h2  class="c-block__title b-summary-table__title c-listicle__title h3" >
	Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Business PM Software Options

Here are a few more options that didn’t make the best project management software for business list:

  1. Kintone

    Best for creating custom business applications

  2. Smartsheet

    Best robust project management software for business

  3. Zoho Projects

    Best for flexibility and tons of integrations

  4. Celoxis

    Best project portfolio management software for enterprise

  5. Hive

    Best PM software for businesses with built-in communication tools

  6. Todoist

    Best customizable project management software for SMBs

  7. VOGSY

    Best for automating budget calculations and allocations

  8. Nifty

    Best project management software for remote teams and businesses

  9. Microsoft Project

    Best for managing multiple projects on a large team

  10. Notion

    Best project management software for content creators

Selection Criteria for the Best Project Management Software for Business

To build my list, I started with a broad selection of project management software for business with positive user reviews. From there, I narrowed it down using the evaluation criteria I’ve detailed below. I also tapped into my years of experience in project management to look out for particularly valuable features and tools.

Here are the factors that weighed into which project management solutions I ultimately chose to include in my roundup:

Core Functionality

At a minimum, the software must facilitate project management. What exactly does that mean? I looked for two specific things:

  • Task management: The ability to create a task list and outline tasks, whether with checklists, subtasks, due dates, assignees, or other details.
  • Progress tracking: The ability to track the status of tasks and projects as they move through your workflow.

Key Features

Beyond the basic capabilities outlined above, there were also some key project management features I looked for in my research. Here are a few of them:

  • Multiple project views: Being able to manage your projects using Kanban boards, Gantt charts, calendars, spreadsheets, lists, or other layouts.
  • Advanced task management: Setting up task dependencies, assigning tasks to multiple projects, personalized to-do lists, custom notifications, etc.
  • Collaboration features: Tools that facilitate team collaboration like messaging, file sharing, whiteboards, proofing, and guest permissions.
  • Work management tools: Additional capabilities like workload and capacity management, timesheets, resource allocation, managing internal docs or wikis, etc.
  • Reporting and analytics: Performance tracking tools like interactive project dashboards or real-time progress reports for stakeholders.

Usability

Having a project management system that’s intuitive and user-friendly is super important. Even if you’re managing complex projects, the software shouldn’t come with too steep of a learning curve. I looked for usability features like a drag-and-drop interface, pre-built and customizable templates, and mobile apps for Android and iOS. Custom onboarding and a solid resource bank and customer support were an added bonus, too.

Integrations

Being able to connect your project management app with your team’s other core work tools will contribute to their efficiency and performance. I looked for integrations with popular work tools like CRMs, Slack, and Microsoft Teams. Integrations with cloud-based digital asset management solutions like Box, Dropbox, and Google Drive are also helpful for managing project files. I’ve listed each software’s integrations in my overviews, as well as whether it can be connected to a third-party integration tool like Zapier.

Pricing

Software budgets aren’t infinite, so you’ll have to take the price of the tool into consideration. Paid plans for project management software generally start anywhere between $5-$30 per user, per month. There are usually a few pricing tiers that may come with unlimited users or feature add-ons. That said, many providers offer free plans for small teams, small businesses, and simple projects. Free versions of project management software may limit the number of users or projects, or lack advanced features like reporting and customization.

FAQs About Project Management Software

Still have questions about project management, or choosing the best project management software for your business? Find answers to commonly asked questions here!

What do businesses use project management software for?

Project management tools are often used by businesses to help their team outline, execute, and track their work. Project planning might start from team or company goals, or defined roadmaps and strategies. Once a project is outlined, tasks can be clarified and assigned to team members. Then, teams can track their project progress as they move their work along.

Workflow automation and project templates can help teams set up standard operating procedures (SOPs) and clear approval flows. This can be especially helpful for software development and other digital project management.

Additionally, many of these online project management tools have collaboration features that support teamwork, especially when team members are working remotely. The platform might serve as a shared workspace where people can get status updates, share information and files, and communicate around projects. Some software also has tools to collaborate with clients, such as customer portals, request forms with custom fields, invoicing, and guest access.

What are the different types of project management software?

As a project manager, you know: there are a ton of methodologies and styles within the domain. No two project managers will approach their work in the exact same way. Likewise, there are lots of different types of project management software for businesses. Here are a few:  

  • Resource management software: These focus on scheduling employees, contractors, and freelancers, and assigning tasks based on capacity and skill sets. They may also facilitate allocating the right tech and physical resources across projects.
  • Project portfolio management (PPM) software: These are ideal for large businesses with many complex, interconnected projects, as well as for agencies and professional services businesses who need to manage multiple client projects.
  • Workflow management and automation software: These tools focus on mapping out your workflows and business processes. They can be used to streamline, create consistency, drive compliance, and automate repetitive manual tasks.
  • Agile project management software: These follow one or several agile methodologies, such as Kanban, Scrum, DevOps, Design Thinking, or others.
  • Industry-specific project management software: There are project management tools built specifically for construction projects, manufacturing projects, software development projects, and other business functions and industries.

What is the most popular project management software for business?

There are a ton of project management software vendors out there, and each one offers unique value. While some are better-known than others, that doesn’t necessarily mean they’re the best option or offer the right features for your needs. Here are a few project management tools you’ve probably heard of, some of which made it onto my list:

  • monday.com
  • Trello
  • Wrike
  • Jira
  • Airtable
  • Basecamp
  • Asana
  • Clickup
  • Zoho Projects

Choosing the Best Project Management Software for Your Business

There are tons of project management platforms out there, and each one offers unique value in its specific feature set and functionality. But it’s easy to get lost in the sea of software solutions, and end up opting for the first thing you find—even if it’s not really fitting the bill.

Hopefully the overviews and comparison chart gave you some clarity on which of the tools in my list might be best suited to your team. And if not, hopefully my selection methodology and answers to FAQs gave you some additional context to find a tool on your own!

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By Galen Low

Galen is a digital project manager with over 10 years of experience shaping and delivering human-centered digital transformation initiatives in government, healthcare, transit, and retail. He is a digital project management nerd, a cultivator of highly collaborative teams, and an impulsive sharer of knowledge. He's also the co-founder of The Digital Project Manager and host of The DPM Podcast.