On the hunt for a Microsoft Project alternative? You’ve come to the right place. In this review, I’ll go over some great new MS Project alternatives and a downloadable how-to guide for choosing a Microsoft Project alternative for your projects.
Quickly Compare & Evaluate The 10 Best Microsoft Project Alternatives
If your company is feeling the pinch, your request to purchase a shiny new copy of Microsoft Project might elicit a response that goes something like,
“Surely there is a free Microsoft Project alternative that can do the job, isn’t there?”
Yes—there are dozens of paid and free MS Project alternatives out there. Below, you’ll find the ones that made my shortlist, followed by details and screenshots, to help you choose the right one.
Best Microsoft Project Alternatives
In the overview of Microsoft Project alternatives below, I break down the features, pricing, and main benefits of the best Project alternatives.
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1. Hive – Ready-to-scale project management and collaboration software used by small teams of 10 up to Fortune 500s
Hive is a project management tool and collaboration platform that powers companies like Starbucks, Uber, WeWork, and IBM. With AI-based analytics, thousands of integrations, flexible project views, and more, Hive streamlines your work in one centralized platform and offers much more than just Gantt charts. Used by teams of varying sizes, from 10 people to 1,000, Hive is a great option as a Microsoft Project alternative for a diverse range of companies and work styles.
Hive’s time-tracking, analytics, and flexible view capabilities allow for a transparent understanding of other team member’s work and upcoming projects. Hive also has one of the first full email integrations in any project management tool, which allows you to send and receive Gmail and Outlook messages from the app. Choose Hive if you’re in the market for a well-laid-out, comprehensive Microsoft Project alternative tool that can be scaled up or down based on team needs.
The tool costs $12 per user per month when billed annually.
2. monday.com – Award-winning, visually intuitive tool for planning, tracking, and collaborating on projects
monday.com is one of the few tools that prides itself in ‘not being a project management tool’! They’ve done away with a lot of the trimmings of typical tools and focused on simple structures that help clarify the sequence of work that needs to be done.
This tool is a great Microsoft Project alternative in that it functions a lot like a spreadsheet—but one that’s more intuitive to use and modify without having to mess around with formulas. Likewise, it offers more than a basic spreadsheet by giving you various views of your projects—view as spreadsheets or as lists, on a map, on a Kanban board, and other views. Users can upload and attach files to cards, make comments, mention teammates, and more.
It offers the ability to create summary charts as well as export and share project plans. However, one downside is that it doesn’t allow you to make Gantt charts in the traditional sense (they have a feature that serves the same purpose and works just as well, called “timelines”), nor can you import or export MPP files. That said, monday.com is designed as a true alternative to MS Project, not something to be used in tandem with it.
monday.com’s integrations include project management apps like Slack, Excel, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.
monday.com costs from $17/month for two users.
3. Smartsheet – A work execution platform with integration with your favorite PM tools and apps, custom branding options, collaboration tools, charts and graphs and more
Smartsheet’s online project management tool takes some of the most useful features of Microsoft Project, combines them with the simple use of an online spreadsheet, and then incorporates team collaboration and automation functions to save money. It offers the basics: functions such as making a schedule of beautiful activities with tasks, subtasks, activities, assigned resources and sections on tasks.
Smartsheet helps you organize projects, grids, calendars, dashboards, portals, forms and more all from a unified control center. They have pre-built Gantt chart templates with customizable fonts and colors, “% Complete” and “Assigned To” columns and more. It has useful features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed.
The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.
Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.
Smartsheet costs from $14/user/month and offers a 30-day trial.
4. Celoxis – Popular, widely used tool with comprehensive project and portfolio management features
More than just a Gantt chart tool, Celoxis is a comprehensive but easy to use, a project management tool used by HBO, Deloitte and Rolex that handily comes in two flavors: as an online app or on-premise. When compared to MS Project, it’s a lower cost, yet fuller featured product with powerful interactive Gantt charts, handy portfolio dependencies and all the keyboard shortcuts you could want.
Just as you would with Microsoft Project manager, Celoxis allows you to create tasks, subtasks, milestones, assigned resources and dependencies to tasks. It is a comprehensive and enterprise-grade integrated solution that you can use to not only create Gantt charts but also use to manage your project portfolios, workflows, expenses, timesheets, and resources. It is really a complete and full-featured project management tool with project tracking, resource management, risk management and reporting all rolled into one, together with the full-blown capabilities for collaboration with clients. Celoxis offers the option of a product demo or a free 30-day trial if you’re looking to take it for a test drive.
Celoxis costs $25/user/month for SaaS users and $450/user for on-premise.
5. Clarizen – Fully-featured, enterprise-grade software with additional portfolio, resource, and workflow tools
Companies are quickly finding that traditional, siloed, on-premises project planning and task management tools don’t work well in today’s environment. These tools are too complex and too narrowly focused and do not have the real-time information, the responsive planning, and flexibility required to keep everyone in the loop and everything on track. While it’s easy to download a simple task management tool, they do not support the collaborative interaction needed to complete process or project-related tasks. By contrast, delivers secure, cloud-based collaborative work management solutions built on the vision of business agility.
Discussions, tasks, projects, and portfolios are all accessible from Clarizen’s scalable enterprise platform. Our intuitive, easy-to-use and flexible solution offers a single source of information to improve work execution, collaborate in-context, optimize resources and respond faster. Clarizen provides:
• Centralized project and portfolio management – organize complex projects and automate workflows
• Change and issue management – track, manage and prioritize change requests and resolve issues
• Resource optimization and robust collaboration – execute on feedback and tasks in real-time to streamline how you work
6. TeamGantt – Best Microsoft Project alternative for Gantt chart capabilities
TeamGantt is an easy-to-use Microsoft Project alternative that does away with the rarely used features of MS Project. The tool focuses on the 90% of features that are most-used, to deliver one of the best alternatives available.
TeamGantt includes features for tracking dependencies, workloads, team availability, and time, as well as built-in collaboration features like comments, tagging, and customizable alerts. Users can create Gantt charts and view projects as a Gantt chart, calendar, Kanban board, or a simple task list.
TeamGantt is a fully functional project planning and management tool, with a minimal learning curve. They also offer a mobile app.
TeamGantt costs from $24.95/month and has a freemium version for up to 3 users.
- Suitable for large and small teams
- Multiple views for projects
- Built-in collaboration features
- No critical path feature
- Option to import/upload MPP files not available
7. GanttPRO – Powerful online Gantt chart software with a beautiful user interface
You’re probably aware of how painful it is to find a nice looking and powerful Gantt chart and an MS Project substitute. In GanttPRO, you will find both. This Gantt chart tool looks really nice with its intuitive UX/UI design and a short learning curve.
GanttPRO offers a wide range of robust project management, project portfolio management, team collaboration, resource and cost management features. In this MS Project alternative, you easily create tasks with lots of settings like statuses, priorities, dates, deadlines, progress, time log, etc., assign them, set dependencies between connected tasks, and add milestones. Thanks to the Auto-scheduling feature, any change in your tasks, dates, or dependencies will be automatically reflected.
Moreover, you can switch between views to get more flexibility. Besides the native greatly looking Gantt chart timeline, there are also the Board view and My tasks view.
If you already started your plan in MS Project but need to change it, import it directly to GanttPRO, in seconds.
- Intuitive project management, robust portfolio and program management with a high-level picture.
- Team collaboration with comments, real-time notifications, attachments, and mentions.
- Advanced resource management: manage resources from all your projects in one place, see their availability, who is overloaded/underloaded, and with the help of drag & drop simplicity, redistribute tasks.
- Task time tracking.
- Advanced export and Sharing.
You can try a 14-day free trial or book a personal demo. A plan for 1 user starts from $15 if billed annually. Team plans start from $8.90 per user if billed annually.
8. Forecast – Best Microsoft Project Alternative for resource management
Forecast is a powerful combination of resource management and project management built on the foundation that successful projects require a combination of short and long term planning. You can build advanced interactive Gantt charts with Forecast’s full suite of project management features.
Powered by AI, it is designed for companies that want to monitor the progress of their projects, programs, and portfolios in real-time. Forecast learns from hundreds of thousands of projects and turns a simple list of tasks into a project plan with assigned team members, estimated task duration, and precise delivery dates – allowing you to be more efficient and build project timelines in seconds.
Team members can collaborate and comment on tasks, and Forecast gives you profitability insights as well, so management can monitor revenue by project.
Forecast is currently used in 40+ countries worldwide, by agencies, consulting companies, and enterprises. The tool offers Lite, Pro, and Enterprise options that cost from $29/user/month, as well as a 14-day free trial.
9. ProjectManager – Fully-featured, award-winning PM software with Gantt chart features to plan, schedule and update in real-time
ProjectManager.com is a well-rounded, award-winning software used by some big names including NASA, Volvo, Brookstone, and Ralph Lauren. This is an MS Project alternative solution where you can simply plan projects, assign tasks, track progress and collaborate with teams easily.
This tool delivers a ton of useful Gantt chart features that rival MS Project. Using this tool, you can create project plans (Gantt charts), manage tasks, create reports, and manage timesheets, expenses, and workloads. This Gantt chart application also provides a useful feature that lets you easily switch between views—between Gantt chart, task list, and Kanban board views. You can use the in-app communication features to comment on tasks and assign them to team members.
Their real-time reports are easy to use—get pre-set reports (project status, timesheets, expenses) in a single click, or set up your own custom reports. You can also use the real-time dashboard to get a glimpse of your current project stats. And you can use all of these features to schedule and report across multiple projects, as well.
ProjectManager.com integrations include native integrations with GoogleApps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. For all other integrations, you can use Zapier to sync ProjectManager.com with other tools.
Pricing for ProjectManager.com starts at $15/user/month with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30-day free trial (a credit card is required to sign up for a free trial).
10. Easy Projects – Best Microsoft Project Alternative for enterprise and portfolio project management
Easy Projects is built to plan and deliver on projects that have varying complexity levels, anywhere from simple tasks to more in-depth projects that involve multiple departments. Easy Projects enables real-time collaboration between executives, project managers, stakeholders, and all other team members.
Easy Projects includes tools like Gantt charts, Kanban boards, resource loading simulations, and project calendars, which are easy to use and allow all users, not just PMs, to efficiently manage tasks and projects by mapping out all activities on a timeline. The tool also offers critical paths and multiple dependencies, which are clearly laid out so project managers can anticipate changes to a deadline.
Advanced reporting capabilities allow managers to view and analyze project performance and profitability as well as quickly spot potential bottlenecks. Managers can also provide project metrics and birds-eye view updates to executive team members with custom in-depth business intelligence reports.
In addition, Easy Projects offers an extensive product knowledge base, plus real people are always standing by to answer your questions. Users can conveniently import and export data back and forth from Microsoft Project and Easy Projects as well.
Easy Projects is accessible from any device and includes an app for Apple or Android. The tool is available from at $24/month per user and a free two-week trial is available.
- Great for handling complex projects
- Over 2000+ integrations available
- Responsive and helpful support
- Less suitable for smaller businesses
- More flexibility in reporting would be welcome
Summary Of The Best Microsoft Project Alternatives For Creating Gantt Charts
It’s easy to be overwhelmed by the baffling array of Microsoft Project Alternatives out there.
Below, we’ve put together a reader-friendly table neatly summarizing basic info about the tools described in this article. We’ve investigated the pricing and availability of free trials and demo versions for you to make a side-by-side comparison that much simpler.
Free MS Project Alternatives
They come with limited functionality, but here are a few Microsoft Project free alternatives:
- Project Libre – open source project management software
- GanttProject – free project management and scheduling app to make Gantt charts on Windows, OSX, and Linux
- Ganttology – interactive Gantt chart software with basic free plan (1 chart, 50 tasks) in addition to paid plans
- Toggl Plan – simple, sleek project planning software with a free plan (5 people max) in addition to paid plan
Other project scheduling software alternatives worth considering:
There are some new kids on the Gantt chart block! I haven’t had a chance to review these properly, but if none of the above work for you, it’s worth checking some of these out:
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Questions To Ask When Choosing Among The Best Microsoft Project Alternatives
So what is the best project scheduling software to use as a Microsoft Project alternative? It really depends on whether or not you subscribe to the requirements we set out above.
If you’re actually looking for something a bit more than that, then one of the cloud-based solutions like Smartsheet would probably work out well. As I often find myself offline, on planes and in the wilds of BC, I would miss having a desktop app to churn out my .mpp’s on the road. So in short, my preference would be for Microsoft Project Pro for Office 365. It does everything I want it to do, in the format I need it. Yes, it’s kind of a cop out but it works —and it’s actually no more expensive than any of the better, paid, alternatives.
That’s how I made my decision. Here are some questions to ask yourself when choosing the right MS project alternative for your case:
Where is the Gantt chart and project schedule used in your workflow?
This is a bit of a catch-all, but in choosing a Microsoft Project alternative, it’s worth thinking about how you’re managing estimates, tasks, resources, budgets, risk, time sheets and project reporting. There are features within Microsoft Project that support this, and many of the alternatives include them too.
How do you use your project plans and schedules?
If they are just Gantt charts that get created at the beginning of a project and are then not updated, it’s very different from the requirement for a tool that needs daily updates.
Consider what you actually use project timelines for; do you print them off every day and baseline progress? How do you share that information with the project team and executive? Consider too how you’ll be updating the timeline throughout the project.
Who will use it?
It’s worth considering if it will be just the project manager updating the project plan, or if the team will need to do it too. If the project timeline needs to be actively updated by the project team, it’s worth considering tools which are easy to use, and require minimal onboarding.
What other tools are you using?
Microsoft Project integrates and plays nicely with its Microsoft buddies, SharePoint and Project Server which are enterprise based solutions capable of some incredibly smart things with Power BI, Internet of Things, bots and machine learning. Microsoft Project integrates with a lot of other applications and tools too, including JIRA using the Ceptah Plugin and Daptiv PPM.
Are you always online?
Cloud-based project timeline apps can be great, and they can be kept more up to date with ‘live’ information but consider that they require an active internet connection to work. If you’re ever working offline, and got no cell reception, for example on a plane, you’ll be hooped and want a desktop application instead.
What’s the cost?
The cost of Microsoft Project tends to be one of the primary reasons that people look for an alternative. Microsoft Project isn’t cheap, but did you know that if you do a quick search on Amazon you can find the latest version of Microsoft Project 2019 for less than $600?
Consider Projects vs Users
Most of the Microsoft Project alternatives are priced on a cost per user basis. So in working out which solution is the most affordable, consider what makes most sense for you; is it a tool that many people in the organization will need to use, or will it be used principally by the project manager?
Consider The Lifetime Cost Of Ownership
While web-based apps might seem affordable in the short run, typically costing around $15/user/month, the cost of ownership over 3 years is actually the same as buying a copy of Microsoft Project. So before deciding on subscribing to a service, consider purchasing a desktop-based non-cloud solution like:
Most of the cloud-based Microsoft project alternatives offer at least some paltry freemium offering which might be enough for you:
While Microsoft Project might seem like an easy tool to replace, when you can subscribe to Project Online Professional for $30/user/month, it’s worth weighing up all the options before subscribing to a cloud-based option.
But if you’re not using it every day, and just need simple Gantt project planner, there are lots of great, cheap, and even free options for you.
What Do You Think?
What do you think we’re missing? Any other great alternatives to Microsoft Project for project scheduling, making Gantt charts, and project plans? We’d love to hear if you’ve got any suggestions, tips or thoughts on using this kind of project scheduling software – why not share them using the comments below?