With so many different ClickUp alternatives available, figuring out which is right for you is tough. You know you want to find the best alternative so you can manage your projects and collaborate with your team more effectively but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences using dozens of different ClickUp alternatives with a variety of teams and projects, with my picks of the best ClickUp alternatives.
What Are ClickUp Alternatives?
ClickUp alternatives are project management and team collaboration software solutions. They provide similar functionalities to ClickUp, but with different sets of features, user interfaces, and pricing strategies. These tools are used for managing tasks, tracking projects, and facilitating team communication and collaboration.
The benefits and uses of ClickUp alternatives include offering various customization options to fit specific project and team needs, diverse features to cater to different project types, and often more cost-effective solutions. They improve team collaboration, are scalable to accommodate business growth, and usually provide a wide range of integration capabilities with other business tools.
About the Tool
ClickUp is a project management software with advanced features for managing and completing all your team’s projects in one platform. Users can plan projects, use custom fields, schedule tasks, set task dependencies, create automations and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.
Task management features include task checklists, subtasks, and task templates. Additionally, you can filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, and access calendar views, board views, and over 10 additional ways of visualizing information.
ClickUp also includes excellent features for file sharing and collaborative editing on Wikis and online docs. Users can comment on documents and tasks, mention teammates, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.
ClickUp offers native integrations with Slack, G Suite, Airtable, Basecamp, Dropbox, Jira, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp’s free forever plan is robust and includes all primary features. However, this free version has usage limits and prompts you to upgrade once you use them. The unlimited plan starts at $5/user/month and offers additional functionality.
Why Parallax is a great ClickUp alternative
Parallax is a SaaS product that's designed to help teams manage their projects and tasks more efficiently. It's a solid alternative to ClickUp, offering a range of features that make it easy to keep track of what everyone's working on and ensure that nothing falls through the cracks. It offers a unique approach to project management in which it actually helps you visualize your workflow so you can see exactly where things are at and where potential bottlenecks might be. It also has a helpful timeline view that lets you see all your tasks laid out on a timeline, so you can easily see what needs to be done when and who's responsible for what. It's a simple idea, but it makes a big difference when you're juggling multiple projects at once.
Why Miro is a great ClickUp alternative
Miro is a digital whiteboard platform that's highly versatile and can be used for various purposes, including project management, product roadmapping, workflow mapping, virtual collaboration, and more. It's a suitable competitor to ClickUp because of just how much you can do with it. But what sets Miro apart is that generally, you'll start with a totally blank canvas, and adapt it to your use case. That said, there are also tons of templates available in the software to get you started (over 300, in fact), so you won't be stuck with the fear of the blank page.
Why Scoro is a great ClickUp alternative
Scoro has plenty of features that can help you enter, track, and report on key performance indicators (KPIs) for your team. You can track task efficiency, hours logged by activity, and projects by client. Plus, they have robust sales and CRM capabilities to set and monitor sales goals. You can easily build, bookmark, and share reports outlining these results for the key decision makers at the company.
Why Trello is a great ClickUp alternative
Trello is a great alternative because of the number of features and added functionality it offers. Just like ClickUp, Trello expands its functionality to integrations, but they have the added value of power-ups. These power-ups are developed by the Trello team but also by third-party companies and users. This gives Trello users the option of making almost anything they can think of.
Why Asana is a great ClickUp alternative
Not only is Asana free for up to 15 users, but it is incredibly easy to learn and master. Small businesses and startups can easily get what they need using only the free plan. Asana makes for a simple, mess-free to-do list that can be tailored to everything from small personal goals to complex project tracking. And unlike ClickUp, they don't have limitations on how many charts and reports you can access on the freemium plan.
Why Infinity is a great ClickUp alternative
Infinity has a unique “pay once and you’re done” pricing model, which is refreshing in the software-as-a-service space. As for what they do best, Infinity has a “vote” feature that lets you add an interactive feedback icon to new ideas or product direction. This lets all users “like” or “star” new ideas, features, or upcoming projects within your folders/boards. This is a quick and easy way to check the pulse of your team when making decisions for project direction.
Why Basecamp is a great ClickUp alternative
Basecamp is a great ClickUp alternative for large teams because it does not charge a per-user rate. Instead, Basecamp offers their platform for a $99/month flat fee. This gets you unlimited projects, unlimited users, 500GB storage space, unlimited clients, project templates, and priority customer support.
Why Height is a great ClickUp alternative
Height is a project management software that's built for cross-functional collaboration across marketing, engineering, product, design, and operational teams. The platform includes real-time project updates, task assignments, and progress-tracking features, as well as budgeting and time-tracking capabilities. Compared to ClickUp, Height has a more straightforward interface and feature set that focuses primarily on task and project management. The software also has reporting and analytics tools to measure team KPIs like time and resource utilization.
Why Notion is a great ClickUp alternative
Unlike most project management software on the market, Notion offers its tool for a flat monthly fee rather than a per-user subscription. This can be great for growing teams who need easy scalability without the hassle of paying for each new user separately. This flexibility also makes it stand out as a great ClickUp alternative for companies working with a rotating list of contractors and freelancers.
Why monday.com is a great ClickUp alternative
If your team’s having a hard time getting used to ClickUp’s UI, monday.com’s interface is much more intuitive thanks to its flat method of organizing information through grids. In essence, everything is managed within a sleek and colorful visual workspace. Unlike ClickUp, monday.com has multiple subscription tiers meaning you can pick what features you want and slice and dice to keep your workspace lean. Additionally, monday.com has a superior mobile app in terms of functionality and GUI.
Why Might You Need A ClickUp Alternative?
You want a simpler tool (and you don’t want to replace your other tools)
A simple drag-and-drop interface can go a long way. ClickUp is a big, complex and powerful productivity platform. There’s good reason to believe that it could replace a lot of your other tools. However, it also makes it that much harder to teach someone you are onboarding.
Plus, if you already have and are happy with many of your other project or work management tools, you might not want or need Clickup to replace them all. You might just want to integrate them with what you’ve already got.
You send a lot of invoices
ClickUp isn’t a complete project management platform. Missing features like no invoicing and billing options mean you’ll need to finish your projects in another project management tool.
You need more advanced reporting capabilities
While ClickUp does provide reporting to some extent, it tends to provide basic insights rather than using business intelligence or machine learning to elevate the informational output.
You might want a simpler interface
The huge bundle of features this project management app comes with implies you’ll get an interface that’s cluttered and confusing for newbies. There are also only two subscription plans, free and paid, meaning you can’t cut out features you don’t need with a mid-tier subscription.
Key Project Management Features For A Viable ClickUp Alternative
Task and work management
ClickUp already does task management pretty well by providing multiple ways of viewing tasks, due dates, subtasks, and task lists: List, Time, Kanban Board. Alternatives to this task manager should offer more options or advanced versions of these views.
The ClickUp scheduler offers weak limited capacity insights, making it suitable for small teams, startups, and freelancers only. A solid resource scheduler will help you oversee capacity, no matter the team’s size.
Time tracking and timesheets
Time tracking is done either manually or automatically through the ClickUp extension. Timesheets and time reports are a must when switching to another tool.
It’s hard to beat their collaboration features, so the competitors need a communication suite that’s at least as strong.