With so many different Trello alternatives available, figuring out which is right for you is tough. You know you want to find the best alternative so you can manage your tasks and communicate with your team more effectively but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences using dozens of different Trello alternatives with a variety of teams and projects, with my picks of the best Trello alternatives.
What Are Trello Alternatives?
Trello alternatives are project management and collaboration software solutions. They offer functionalities similar to Trello but with different features, interfaces, and pricing structures. These tools help teams manage tasks, track project progress, and facilitate communication and collaboration.
The benefits and uses of Trello alternatives include a variety of customization options to meet specific project needs, provision of diverse features for various types of projects, and potentially more cost-effective solutions. They enhance team collaboration, are scalable with business growth, and offer a range of integration capabilities with other business tools.
ClickUp is a project management software and Kanban tool with powerful features for managing and completing all your team's projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace on Kanban boards, as well as calendars, Gantt charts, timelines, and more.
Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.
ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.
ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp's free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.
Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.
Miro has an intuitive Kanban template that will totally replace Trello for you. One of its key features is that it comes with visualization and collaboration features that Trello doesn’t have for brainstorming and diagramming your ideas and project workflows. Try Miro’s Meeting Agenda Template for daily standups or the Likert Scale Template for employee feedback.
At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).
Miro has integrations with a whole suite of tools, including Zoom,
Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.
Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).
- Free forever plan available
- Intuitive and easy setup
- Built-in communication features for streamlined collaboration
- Visitor/guest accounts locked to paid plans only
- Zooming can be jumpy on larger projects
- Free version does not allow high-quality export to pdf
Named after the concept of Kanban, this tool provides a user-friendly, visually appealing interface on which teams can collaborate. While it doesn’t offer a complete suite of project management features, it offers ample tools to ensure every kind of team can derive use from it. Similar to Trello, upgrades called “Power-Ups” allow users to access additional features. This is a lightweight tool with easy onboarding and a relatively low cost compared to other tools.
If tools like Breeze are on one end of the spectrum as a fully fledged management suites, Kanban Tool marks the other end of the spectrum with a more focused set of core kanban features. This is a reliable tool for teams who want “more kanban and less frills”.
Kanban Tool costs from $5/user/month. It also offers a free version limited to 2 members and 2 boards, as well as free trials of its various paid versions.
Breeze is one of the few Kanban boards online that offers a full suite of project management tools, including everything from budget management and time and expense tracking, to milestone tracking, project planning, and portfolio management.
It has a simple interface, and, although it does provide a wider scope of tools than many platforms, Breeze makes a point of not being a “feature factory”, keeping only the features that are critical. For it’s simplicity, it’s a bit pricey, but if you want something clutter-free, lightweight, and streamlined, it’s worth the price.
Because Breeze wraps a kanban project management tool inside of a full management suite, the added functionality—and correspondingly higher price—isn’t a great fit for simpler projects.
On the other hand, the all-encompassing nature of this platform is a major advantage for some teams, as you may save time, resources, and headache by managing everything in one place.
Breeze does come with built-in Google Drive and Dropbox integrations, but compared to the integrations offered by other similar tools on the market, it could up its value by offering a few more.
Breeze costs from $29/user/month and offers a free trial version.
Marketing itself as the “Ultimate Kanban Board Tool”, ProjectManager.com delivers just about everything you need in a Kanban board, along with real-time reporting, collaboration, and time and expense management features. If you’re looking only for a Kanban board, this software provides way more than you need. However, if you want a whole project management ecosystem around your Kanban board, ProjectManager.com is a great choice.
ProjectManager.com’s Kanban boards feature the ability to attach files to cards, make comments, assign tasks, assign work-in-progress limits, and get an overview of your progress in the dashboard view.
The reporting feature is above average, letting you pull various types of pre-set reports with just a click or create your own custom reports. The only thing it doesn’t do as well as other tools is to build automated workflows. However, it does provide a really useful viewing feature which can help you visualize your workflow, as you can toggle easily between different task views (Gantt chart, list, board).
ProjectManager.com comes with integrations with GoogleApps (like Drive, Gmail, and Calendar), Microsoft Office and Microsoft Project. For other integrations, you can use Zapier.
ProjectManager.com pricing starts at $15/user/month, with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30-day free trial (a credit card is required).
Hubstaff Tasks is a visual project management tool with several features that simplify team collaboration and accomplishing tasks. It uses Kanban-style boards with tasks represented as Kanban cards and project stages represented as columns.
Hubstaff Tasks lets you move tasks from one project stage to another with a drag-and-drop mechanism. You can create checklists within tasks for easy progress tracking, as well as attach files and add tags to them. Mentioning team members in comments on task cards will send notifications to them, ensuring your team stays on top of all updates.
The tool's Agile Sprints feature allows users to organize and prioritize tasks and projects into sprints. You can see all assigned tasks in current and future sprints as well as tasks in the backlog. As a result, you'll be able to meet deadlines and avoid workflow impediments more easily. Users can also set up custom workflows and automations that automatically assign tasks to team members and move projects forward.
Hubstaff Tasks has a free plan for up to 5 users and 10 projects. The premium plan costs $7/user/month, and includes a 14-day free trial.
Taskworld offers a fully integratable task management and project planning platform for a wide variety of industries. Slightly more complex to use than its counterparts, Taskworld takes a bit more time to get used to in order to take full advantage of its wide array of features—but they do offer a comprehensive user guide for learning to use the platform. Once you have got to grips with it, Taskworld offers a more wide-ranging and robust platform than most other Kanban tools.
This tool’s user interface is one of the more sleek and visually compelling we’ve seen, but we’re missing automated workflows. Whether of not the lack of automation is a deal-breaker will depend on your specific use case.
Taskworld costs from $10.99/user/month.
ZenHub is an agile project management tool within GitHub with Kanban board views among other project planning features and is used by the likes of Shopify, Microsoft, Adobe, Comcast, and SAP. If you are already using GitHub, you’ll love ZenHub—it lets you assign tasks, build your timeline, and design stories and sprints without leaving the platform.
Some of ZenHub’s noteworthy features include tasklist boards, a real-time reporting suite, workflow automations, and visual roadmaps. Unlike some other comparable software, ZenHub lets you stack epics within epics to more easily represent a larger idea or body of work. The user interface is also top-notch—easy to navigate and looks quite smart.
Despite doing a lot, using ZenHub may require you to still pop into the GitHub project to more granularly modify issues and milestones. However, you’ll find the pros outweigh the cons. For example, ZenHub Workspaces also allows for different teams to customize their Kanban board view even when working from the same set of GitHub Repositories.
ZenHub's API lets you connect the platform with other services such as Slack, Gitter, HipChat, Spark, and other project management tools.
ZenHub is free to use on public repositories. Paid plans cost from $7.95/user/month and come with a 14-day free trial.
Kanban Zone is designed to allow teams to visualize their entire agency and organization by connecting teams and processes. The tool offers a highly flexible Kanban board editor that does not constrain users to perfect grids and instead allows them to truly map their ideal flow of work.
The tool also includes a timeline view for increased planning capabilities, as well as templates and a Portfolio Kanban for traceability across projects. Also available are project and Kanban metrics, collaboration features such as comments and notifications, and workflow management capabilities.
Kanban Zone has a simple interface that helps teams focus on the work at hand, and a team of support experts to help with onboarding and ongoing questions.
Kanban Zone pricing starts at $5 per month for a personal plan and $8 per month for professional plans. A free 30 day trial is also available.
With its extensive range of customizable features and benefits, LeanKit is one of the best Kanban tools available. LeanKit’s angle is all about scalability, and this cloud-based solution is robust and built to easily scale to an enterprise-grade solution.
Their interface started out as slightly less pretty than some of the other solutions, but a recent UI update freshened up the platform’s look. The kit comes with a higher price tag, but it does offer a complete suite of collaboration and development features in addition to integrations with a large number of requirements management, project portfolio management, test management, DevOps, and monitoring tools.
LeanKit costs from $19/user/month.
Best Trello alternative for agile project & portfolio management
Best for software development
Best for customized card types & attributes
Best for software development
Best for its free guest accounts and multiple views
Easier project management powered by AI. Tasks, Kanban, emails, file sharing and guest uploads, in one cross-platform app
- Clarizen Go
Fully-featured, flexible PM tool easily configured to support Kanban and agile methodologies
Best Trello alternative for customization features
Best Trello alternative for automation capabilities
Best for multiple task views
How I Picked The Best Trello Alternatives
Picking the best Trello alternatives started with selecting the most popular project management tools that have a board view and offer extra features that make them superior options. Then, I narrowed down the list based on my experience using Trello and what I missed when using it. Finally, I picked the top contenders and defined the criteria below to inform my evaluation process.
User Interface (UI)
Is the user interface clean and attractive, even when navigating complex projects? A Trello board is visually appealing for its colorful cards and custom backgrounds. Therefore, the alternatives should provide a similar experience.
Here, I’m looking more at the user experience. The alternative should be intuitive and easy to navigate, supported by training videos, thorough documentation, or a project template library.
How do these tools expand their capabilities? I look for simple integrations, like helping you import a Microsoft Project file to the ones syncing information across platforms. Further, I will give you information on any available API to build custom integrations.
I look at the tool’s paid plan structure and starting prices. Additionally, I check the availability of free trials or free versions of the software.
What key features do Trello alternatives need?
I believe the key features should at least match what you can do in the tool you are trying to switch from.
- Views: You should be able to see your project tasks in different ways. After the latest upgrade, Trello offers a board view, timeline, calendar, table, and map view. Choose a software that has the views you need.
- Automation: This feature lets you program recurring tasks so they continue to happen without your intervention. These automations involve anything from assigning a task to a person, changing a status, to entire approval workflows.
- Card actions: Different ways to sort cards (alphabetically, due date, assignee) in a drag-and-drop environment.
- Template library: Templates make your job easier, sometimes. Nothing like starting with a board that already has the status columns we need to track project progress and start arranging our cards.
- Other features: Work-in-progress limits, time tracking integration within task views, bottleneck and task dependency flagging.
How To Choose The Right Trello Alternative For Your Team
As with anything involving project management, there are a few things to consider before making your selection among workflow apps. In your decision, account for these important considerations:
The Size Of Your Team
Which app is going to best suit your team, and will it scale properly to suit a growing team over time? When you think of scale, also think of price. A small team may not be a problem, but these tools can get expensive as your team grows.
Which Tools It Should Integrate With
Maybe you’re using GitHub, Slack, Asana, or other team management tools, or maybe you need it to work across multiple devices, including mobile. Make sure the tool you choose covers all your needs—or is customizable enough that it can be upgraded later.
Not all tools can handle the volume of projects some businesses produce, so check how many projects you will easily be able to manage at once. Does the allow you to create and have running at the same time?
Set-up Time And Cost
How soon can it be installed, or is it immediately available on the cloud? What kind of ongoing support do they offer? Is it a hosted solution or will you have to maintain the infrastructure?
Ease Of Onboarding
How simple is the platform to start using right away, and how much training will be needed to get everyone up to speed?
What is Trello used for?
Here are 10 things Trello is used for:
- Project management
- Workflow management and workflow automation
- Event planning
- Personal task management
- Time Tracking
- Website and blog management
- Files or digital collection organizing
- Hiring and employee onboarding
- File storing and sharing
- Product planning and roadmapping
Is Trello a Windows app?
Trello works on all web and mobile devices, and they offer mobile apps for Android and iOS as well as desktop apps for macOS and Windows.
Is Trello open source?
No. Trello is a closed source SaaS. Open source alternatives that are similar to Trello include Taiga, Kanboard, Wekan, TaskBoard, and Restyaboard.
What is Kanban?
Kanban is a project management and workflow method based on a work management system developed in Toyota manufacturing plants in the 1960s. The Kanban method allows you to minimize multitasking, streamline your work in progress efficiency, and improve the speed and quality of the work your collaborative and self-managing teams produce.
Learn more about how to use the Kanban method for project management here.
Is Trello based on Kanban?
Trello collaboration software is based on the Kanban method, using Kanban boards, cards, and swimlane structures that are characteristic of the Kanban method.
What Do You Think?
What other Trello alternative has worked for you? Is it worth staying with Trello now that they’ve increased their features? Let me know in the comments.
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