20 Best Trello Alternatives In 2025 (Free & Paid Options)
10 Best Trello Alternatives Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
Get free help from our project management software advisors to find your match.
If you’re a project manager, you already know how much easier life can be with the right project management software on your side. Tools like Trello can help you organize tasks, track progress, and keep your team on the same page. But no tool is perfect, and there are plenty of good reasons you might be looking for an alternative that better suits your needs.
In this article, I’ll walk you through the best alternatives to Trello that can help your team stay productive and consistently hit your goals. I’ve tested and reviewed these tools with project managers in mind, focusing on features, ease of use, and overall value.
Here, you can peruse your options, compare features and integrations, and get a clear idea of which software will be the best fit for your team.
What is Trello?
Trello is a versatile project management tool that helps individuals and teams to organize tasks and collaborate efficiently. It is widely used by project managers, marketers, and software developers, among other professionals. Businesses typically use this software to streamline workflows, track progress, and manage projects from start to finish. Features like boards, lists, and cards support visual task management, collaborative planning, and easy progress tracking. Overall, Trello offers a user-friendly and flexible solution for effective project management and team collaboration.
Why Use a Trello Alternative
You might be looking for an alternative to Trello if you:
- Need advanced reporting and analytics, such as for detailed project tracking and insights.
- Require better integration options.
- Need highly customizable workflows and features.
- Need consistent access without an internet connection to your project management software.
- Require comprehensive security features.
Alternatives to Trello often provide features that address these limitations. They offer advanced reporting tools for in-depth analytics, extensive integration options for a broader range of software, and greater customization to fit unique workflows. Enhanced offline functionality ensures access to project information without internet, and improved security features provide better protection for sensitive data. These alternatives cater to users seeking more comprehensive solutions that more closely align with their specific project management and collaboration needs.
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Best Trello Alternatives Comparison Chart
Here is a table where you can compare all the alternatives we just covered in the overviews.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for customizable features | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website | |
| 2 | Best free plan for a Trello alternative | 14-day free trial + free plan available | From $7/user/month | Website | |
| 3 | Best for agencies | Free trial available | From $9/user/month (billed annually) | Website | |
| 4 | Best price for freelancers and small teams | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website | |
| 5 | Best for team collaboration | Freemium version available | From $10/user/month (min of 2 seats) | Website | |
| 6 | Best for built-in brainstorming & diagramming | Free plan available | From $8/user/month | Website | |
| 7 | Best for visual project management | 14-day free trial | From $5/user/month + free plan available | Website | |
| 8 | Best for automation capabilities | Free trial available | From $8.25/user/month (billed annually) + free plan available | Website | |
| 9 | Best combination with a full project management suite | 14-day free trial | From $29/user/month | Website | |
| 10 | Best Kanban board tool with reporting features | 30-day free trial | From $13/user/month (billed annually) | Website |
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Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best Trello Alternative Reviews
Here are a few of the best Trello alternatives and a description of what makes them special.
monday.com is a work management platform designed to help teams of any size plan, organize, and execute projects. Its highly customizable features make it adaptable for businesses across various industries, empowering teams to manage workflows, track tasks, and improve collaboration with ease.
Why monday.com is a good Trello alternative: monday.com offers advanced customization options, including templates that can be tailored to your specific workflows. Its project dashboards allow you to track progress visually, while time tracking features enable you to monitor task durations and optimize resource allocation. Overall, the platform's flexibility makes it an excellent choice for teams with unique processes and evolving needs.
monday.com Standout Features & Integrations:
Features include advanced project dashboards for tracking multiple workflows in one view, as well as time tracking features to monitor how long tasks take to complete. Custom automations reduce repetitive work, while drag-and-drop functionality allows for quick task reorganization. Furthermore, monday.com provides detailed activity logs and private boards to help you manage sensitive projects securely.
Integrations include Google Drive, Slack, Microsoft Teams, Dropbox, Zoom, Zapier, Gmail, Outlook, Salesforce, and HubSpot.
Pros and cons
Pros:
- Adapts to different team sizes
- Clear visualizations for progress tracking
- Flexible templates for various use cases
Cons:
- Setup takes time for larger teams
- Limited options for exporting data
ClickUp is a project management software and Kanban tool with powerful features for managing and completing all your team's projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace on Kanban boards, as well as calendars, Gantt charts, timelines, and more.
Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.
ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.
ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp's free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.
Bonsai is a comprehensive business management platform designed specifically for agencies, consultancies, and professional services. It offers a suite of tools that centralize project management and other business administration tasks, like client and financial management.
Why Bonsai is a good Trello alternative: Similar to Trello, Bonsai offers robust project management features that allow users to create and manage tasks, set deadlines, and organize their work in a visually intuitive manner. Users can create boards and lists to categorize their projects and tasks, making it easy to track progress and ensure nothing falls through the cracks. This task management system is designed to be straightforward and user-friendly.
Bonsai Standout Features & Integrations:
Features include contract management that enables users to create, send, and electronically sign legally binding contracts directly in the platform. The time-tracking tool integrates with projects and tasks to help users monitor billable hours and generate accurate timesheets. Bonsai also includes a client portal that helps teams collaborate with clients on shared tasks, updates, and feedback in one centralized space.
Integrations include Google Calendar, Calendly, QuickBooks Online, ClickUp, Google Drive, Google Sheets, Zapier, Slack, HubSpot, Gmail, Xero, and more.
Pros and cons
Pros:
- Supports multiple payment methods for flexibility
- Offers a visually clean and intuitive user interface
- Combines task management with invoicing in one platform
Cons:
- Limited collaboration tools for large team communication
- Limited customization for task management workflows
Zoho Projects is an online project management tool tailored for teams and freelancers to plan, track, and collaborate on projects effectively. It provides an affordable solution for managing tasks, timelines, and team workflows.
Why Zoho Projects is a good Trello alternative: Zoho Projects includes time tracking features that allow your team to monitor work hours and ensure tasks stay on schedule and within budget. Furthermore, the tool's detailed project status reports give you a clear overview of progress, helping you identify delays and optimize workflows. The tool also provides task dependencies that can help your team handle complex project structures more efficiently.
Zoho Projects Standout Features & Integrations:
Features include milestone tracking, which ensures your team stays aligned with project goals and deadlines. The issue tracking module also allows you to log and address problems, improving project delivery. Additionally, time logging is integrated directly into task workflows to simplify the process of tracking hours worked on specific tasks.
Integrations: Being part of the Zoho's ecosystem allows Projects to connect to several of Zoho's own services such as Zoho Books, Zoho CRM and Zoho's finance suite. The new Zoho marketplace allows 3rd party integrations as well. Integrations via Zapier and Zoho Flow are also supported.
Pros and cons
Pros:
- Affordable for freelancers and small teams
- Integrates well with other Zoho apps and tools
- Includes Gantt charts for timeline adjustments
Cons:
- Dashboard customization is limited in certain areas
- Customizing reports can take extra time
Wrike is a work management platform designed to help teams organize tasks, collaborate effectively, and manage projects efficiently. Its features are tailored for enterprises seeking advanced project management tools to coordinate complex workflows and enhance productivity across business functions.
Why Wrike is a good Trello alternative: Wrike excels at fostering team collaboration with real-time updates, shared file management, and built-in communication tools that keep everyone aligned. Visual tools like Gantt charts and Kanban boards allow teams to monitor progress together, while customizable workflows ensure seamless task transitions across departments. The platform’s centralized workspace also reduces the need for external communication tools, creating a cohesive environment for team collaboration.
Wrike Standout Features & Integrations:
Features include timeline views that offer a clear perspective on project schedules and dependencies, and project reporting tools that provide detailed insights into progress and performance. Custom request forms help streamline task intake, reducing administrative overhead, while visual dashboards give teams real-time clarity on priorities and deliverables. Additionally, built-in time tracking ensures projects stay on schedule and within budget.
Integrations include Salesforce, Slack, Microsoft Teams, Google Drive, Dropbox, Adobe Creative Cloud, QuickBooks, HubSpot, Zoom, and Box.
Pros and cons
Pros:
- Templates to speed up project setup
- Time tracking built into tasks
- Supports cross-department collaboration
Cons:
- Mobile app lacks some desktop features
- Complex interface for new users
Miro is an online collaboration platform designed for teams to brainstorm, create diagrams, and manage projects visually. It is ideal for teams across industries that value creativity and dynamic problem-solving.
Why Miro is a good Trello alternative: Miro provides a collaborative whiteboard environment where your team can brainstorm and organize ideas visually. It includes a variety of pre-designed templates for flowcharts, mind maps, and kanban boards to simplify project planning. Furthermore, the tool supports real-time collaboration, allowing your team to contribute and make updates simultaneously. Its focus on visual workflows makes it a standout choice for teams prioritizing creative and interactive project management.
Miro Standout Features & Integrations:
Features include sticky notes for quick idea capture to help brainstorming sessions flow more easily. The diagramming tools allow your team to build detailed visuals, such as flowcharts or process maps, directly within the platform. Moreover, the voting functionality empowers your team to make decisions collaboratively during meetings or workshops.
Integrations include Slack, Google Drive, Jira, Microsoft Teams, Zoom, Asana, Notion, Dropbox, Trello, and Salesforce.
Pros and cons
Pros:
- Built-in communication features for streamlined collaboration
- Intuitive and easy setup
- Free forever plan available
Cons:
- Free version does not allow high-quality export to pdf
- Zooming can be jumpy on larger projects
- Visitor/guest accounts locked to paid plans only
Kanban Tool is a project management platform that helps teams visualize workflows, track progress, and improve productivity. It is ideal for businesses seeking a simple yet effective way to manage tasks and enhance team collaboration.
Why Kanban Tool is a good Trello alternative: Kanban Tool excels in offering intuitive visual boards that simplify task organization and progress tracking. Its time tracking feature helps your team monitor productivity directly from the task board. Additionally, its analytics tools provide actionable insights into team performance and workflow bottlenecks. The platform is also easy to customize, which makes it particularly suitable for teams with unique project requirements.
Kanban Tool Standout Features & Integrations:
Features include a built-in calendar view that provides a clear timeline of tasks and deadlines to help your team plan effectively. The WIP (Work in Progress) limits feature also ensures your team stays focused by preventing task overload on any workflow stage. Additionally, the offline access capability allows your team to update boards even without an internet connection, ensuring work continuity.
Integrations include Slack, Zapier, Dropbox, Google Drive, Microsoft Teams, Jira, GitHub, Trello, Asana, and Salesforce.
Pros and cons
Pros:
- Suitable for both small teams and large organizations
- Supports task automation to reduce manual work
- Offers swimlanes for detailed task organization
Cons:
- Less flexibility for detailed project portfolio management
- Reporting tools require initial setup and configuration
MeisterTask is a project management tool designed to help teams automate workflows and organize tasks effectively. It caters to teams looking for a streamlined approach to managing projects with minimal manual intervention.
Why MeisterTask is a good Trello alternative: MeisterTask simplifies project management with automation capabilities that reduce repetitive manual tasks. Its fully customizable Kanban boards allow your team to tailor workflows to match specific project requirements. Additionally, its progress tracking widgets provide real-time updates on project status, keeping everyone aligned.
MeisterTask Standout Features & Integrations:
Features include role-based permissions that allow your team to control access to tasks and projects for better security and organization. The agenda view can help users manage personal priorities by consolidating tasks from multiple projects in one place. MeisterTask also provides in-task checklists to break down complex tasks into smaller, actionable steps for improved clarity and execution.
Integrations include Slack, Google Drive, Dropbox, Microsoft Teams, GitHub, Zapier, Salesforce, Asana, Trello, and Outlook.
Pros and cons
Pros:
- Simplifies task creation with templates and automations
- Offers built-in time tracking for monitoring productivity
- Includes task relationships to manage project dependencies
Cons:
- Task relationships may be complex for beginners
- Not ideal for teams using traditional methodologies
Breeze is a project management tool that helps teams track tasks, manage workflows, and oversee projects efficiently. It is ideal for organizations looking for a comprehensive platform to handle all aspects of project management.
Why Breeze is a good Trello alternative: Breeze combines task management with features like time tracking and resource allocation to give your team more control over projects. Its visual boards help you organize workflows and ensure transparency across tasks. The platform also includes built-in reporting tools to help your team analyze performance and make informed decisions. Additionally, Breeze supports project timelines and budgeting, which makes it a suitable tool for complex and multi-faceted projects.
Breeze Standout Features & Integrations:
Features include advanced project budgeting tools that let your team plan and monitor financial resources. The workload tracking feature additionally ensures that team members aren't overloaded and resources are balanced. Breeze also offers a centralized file management system to keep all your project documents accessible in one place.
Integrations include Slack, Trello, Google Drive, Dropbox, Microsoft Teams, GitHub, Zapier, Salesforce, Asana, and QuickBooks.
Pros and cons
Pros:
- Provides visual project overviews with Kanban boards
- Enhances collaboration with shared document management
- Supports recurring tasks for consistent workflows
Cons:
- Not ideal for teams without budget management needs
- Limited pre-built templates for quick setup
Marketing itself as the “Ultimate Kanban Board Tool”, ProjectManager.com delivers just about everything you need in a Kanban board, along with real-time reporting, collaboration, and time and expense management features. If you’re looking only for a Kanban board, this software provides way more than you need. However, if you want a whole project management ecosystem around your Kanban board, ProjectManager.com is a great choice.
ProjectManager.com’s Kanban boards feature the ability to attach files to cards, make comments, assign tasks, assign work-in-progress limits, and get an overview of your progress in the dashboard view.
The reporting feature is above average, letting you pull various types of pre-set reports with just a click or create your own custom reports. The only thing it doesn’t do as well as other tools is to build automated workflows. However, it does provide a really useful viewing feature which can help you visualize your workflow, as you can toggle easily between different task views (Gantt chart, list, board).
ProjectManager.com comes with integrations with GoogleApps (like Drive, Gmail, and Calendar), Microsoft Office and Microsoft Project. For other integrations, you can use Zapier.
ProjectManager.com pricing starts at $15/user/month, with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30-day free trial (a credit card is required).
Other Trello Alternative Tools
Here’s a list of a few more alternatives to Trello that are worth your consideration.
- Hubstaff
For agile capabilities
- Kissflow Workflow
Collaborative Kanban tool
- Taskworld
For large variety of features
- Kanban Zone
Cross-portfolio Kanban board
- Zenhub
For agile project management within GitHub
- Planview LeanKit
For lean project management
- Businessmap
For agile portfolio management
- Hygger
For software development
- SwiftKanban
For customized card types
- Blossom
For software development
Related Project Management Software
If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:
- Project Management Software
- Task Management Software
- Collaboration Tools
- Gantt Chart Maker
- Project Tracking Software
- Project Scheduling Software
Selection Criteria for Trello Alternatives
When choosing project management software, it’s essential to consider both each tool's key functionalities and how they relate to your specific needs. Through personally researching and trialing these tools, I have developed a set of selection criteria that I use to provide accurate recommendations. Each criterion is weighted to reflect its importance to my overall assessment.
Here is a summary of the selection criteria I used to create this list:
Core Project Management Functionality (25% of total weighting score): To be considered for inclusion on my list of the best Trello alternatives, the solution had to support the ability to fulfill common use cases:
- Task creation and assignment
- Project timeline and milestone tracking
- Team collaboration and communication
- Progress and performance reporting
- Resource allocation and management
Differences from Trello (25% of total weighting score): Identifying unique features and functionality not offered by Trello also helps in finding tools that offer added value. This includes:
- Advanced reporting tools for in-depth analytics
- Extensive integration options with a broader range of software
- Greater customization capabilities for unique workflows
- Robust offline functionality for consistent access
- Enhanced security features for better data protection
Usability (10% of total weighting score): Usability ensures that the software is easy to navigate and accessible for all users, minimizing the learning curve. As such my evaluation looks for:
- Intuitive interface design
- Easy navigation and accessibility
- Drag-and-drop functionality for task management
- Customizable dashboards and views
- Minimal learning curve for new users
Onboarding (10% of total weighting score): Effective onboarding is crucial for quickly realizing the value of the software and ensuring user adoption. This criterion assesses:
- Availability of training videos and tutorials
- Pre-built templates for quick setup
- Interactive product tours and onboarding guides
- Access to chatbots and customer support during onboarding
- Webinars and workshops for deeper understanding
Customer Support (10% of total weighting score): Reliable customer support ensures users can resolve issues promptly and maintain productivity. This criterion focuses on:
- 24/7 customer support availability
- Multiple support channels (chat, email, phone)
- Comprehensive help center and documentation
- Fast response times for support queries
- Quality of support interactions and resolutions
Value For Money (10% of total weighting score): Value for money assesses whether the software provides a good return on investment relative to its cost. This includes:
- Competitive pricing plans
- Transparent pricing without hidden fees
- Flexible subscription options
- Features offered at each pricing tier
- Return on investment based on feature set and performance
Customer Reviews (10% of total weighting score): Customer reviews provide insights into real user experiences and satisfaction. This criterion evaluates:
- Overall satisfaction ratings from users
- Feedback on usability and functionality
- Reviews on customer support experiences
- Insights on software reliability and performance
- Testimonials on the impact on productivity and efficiency
Trello Key Features
Here are some key features of Trello that your alternative software should be able to replicate or improve upon in order to be a good fit:
- Boards: Trello’s visual boards provide a clear overview of different projects and help keep tasks organized within specific contexts.
- Lists: Lists within boards allow users to categorize tasks into stages or types, making it easier to manage workflows and see what needs attention.
- Cards: Each task is represented by a card, which can be moved between lists to show progress, helping to visually track the status of each task.
- Labels: Labels add color-coded tags to cards, allowing users to quickly identify task categories, priorities, or departments involved.
- Checklists: Checklists within cards break down tasks into smaller steps, ensuring that users don’t miss any details and can track subtasks easily.
- Due Dates: Setting due dates on cards helps users keep track of deadlines and ensures timely completion of tasks.
- Attachments: Adding attachments to cards keeps all relevant documents and files in one place, facilitating easy access and collaboration among team members.
- Comments: The comment feature on cards allows team members to communicate directly about specific tasks, improving collaboration and keeping all discussions in context.
- Integrations: Trello integrates with various tools like Slack, Google Drive, and more, enhancing functionality and streamlining workflow by connecting with other software I use.
- Power-Ups: These add-ons extend Trello’s capabilities, offering additional features like calendar views, automation, and custom fields to tailor the tool to your specific needs.
Trello FAQ
Here are some common questions about Trello that we thought we would answer.
What is Trello used for?
Here are 10 things Trello is used for:
- Project management
- Workflow management and workflow automation
- Event planning
- Personal task management
- Time Tracking
- Website and blog management
- Files or digital collection organizing
- Hiring and employee onboarding
- File storing and sharing
- Product planning and roadmapping
Is Trello a Windows app?
Trello works on all web and mobile devices, and they offer mobile apps for Android and iOS as well as desktop apps for macOS and Windows.
Is Trello open source?
No. Trello is a closed source SaaS. Open source alternatives that are similar to Trello include Taiga, Kanboard, Wekan, TaskBoard, and Restyaboard.
What is Kanban?
Kanban is a project management and workflow method based on a work management system developed in Toyota manufacturing plants in the 1960s. The Kanban method allows you to minimize multitasking, streamline your work in progress efficiency, and improve the speed and quality of the work your collaborative and self-managing teams produce.
Learn more about how to use the Kanban method for project management here.
Is Trello based on Kanban?
Trello collaboration software is based on the Kanban method, using Kanban boards, cards, and swimlane structures that are characteristic of the Kanban method.
What if I want alternatives to other tools?
If you want to find alternatives for any of your other tools, you can check out some of our other alternatives lists:
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