Below you’ll find an overview of the top Smartsheet alternatives on this list, with screenshots, feature overview, and pricing.
Enterprise-scale businesses, portfolio and project managers, spreadsheet and Excel lovers—these are ideal Smartsheet users. Smartsheet is the perfect solution to manage large teams and workloads. Smaller teams, on the other hand, will have a harder time getting used to the complicated organization of this project management tool.
In this article, I’ll go over 10 of the best Smartsheet competitors to help you choose a more suitable design at a reasonable price.
Why monday.com is a great Smartsheet alternative
monday.com is the task management solution you need to make your agile team’s work a bit less burdensome. The interface is nothing like Smartsheet; it’s easy to use for anyone and requires minimal training. This makes it ideal if you’re considering switching and don’t have too much time to get used to a new platform. And it all comes at a considerably lower cost than Smartsheet, complete with a free plan if you want to give the tool an extended test run.
Why AchieveIt is a great Smartsheet alternative
AchieveIt is a good Smartsheet alternative for several reasons. AchieveIt is specifically designed to help businesses manage strategic initiatives and goals, while Smartsheet is a more general project management tool. This means that AchieveIt offers a more focused set of features and functionalities for managing strategic planning and execution. They collect and visualize multiple business plans across your organization and then deliver the data visualizations that matter most to your inbox every morning. AchieveIt also offers strategy consultations with certified experts on planning and reporting goals, which makes it stand out from virtually every other item on this list.
Why Parallax is a great Smartsheet alternative
Parallax is a project management tool that's been making waves as a solid alternative to Smartsheet. It's a SaaS product that's designed to help teams manage their tasks, projects, and workflows more efficiently. It's got a clean, intuitive interface that's easy to navigate, and it's packed with features that make project management a whole lot easier. With its task management system, it's easy to create, assign, and track tasks, and you can even set up automated workflows to streamline your processes. This is a game-changer for teams that are juggling multiple projects at once, as it helps to keep everything organized and on track.
Why ClickUp is a great Smartsheet alternative
Want similar project management features to Smartsheet under a colorful interface? Your team will definitely enjoy using ClickUp thanks to its customization options and fun emojis to brighten their day. Plus, ClickUp is one of the cheapest project management apps on the market with a free plan packed with features for small teams and startups.
Why Pneumatic Workflow is a great Smartsheet alternative
Pneumatic Workflow serves as a viable alternative to Smartsheet, offering a range of features to streamline and automate business processes. Though Smartsheet works well as an all-in-one project management platform, Pneumatic Workflow focuses in on creating excellent workflows by helping businesses to automate task assignment, track progress, and manage workflows effectively. The tool provides customizable templates for different departments and functions, allowing users to create and manage workflows tailored to their specific needs, including approval workflows. Pneumatic Workflow also offers collaboration features, enabling team members to communicate, share files, and provide feedback within the workflow. Overall, Pneumatic Workflow's high level of automation, easy-to-use interface, and range of features make it perfect for helping workflow-heavy digital project run efficiently.
Why Productive is a great Smartsheet alternative
Productive offers tools that specifically cater to project budgeting. Productive's financial management tools make it easier for businesses to manage their finances. The software has a built-in invoicing system that sends automatic invoices to clients and tracks payment schedules. Additionally, it offers features directed toward revenue forecasting, helping users plan and make informed decisions. However, the biggest advantage over Smartsheet is that it has a sales module built into the platform which helps you follow up on leads through your sales funnel and forecast potential sales revenue.
Why Celoxis is a great Smartsheet alternative
Celoxis stands as a strong alternative to Smartsheet due to its comprehensive project cost and performance analysis capabilities. Unlike Smartsheet, Celoxis offers advanced features such sophisticated Earned Value Management for cost and performance analysis and in-depth resource tracking. These features make Celoxis particularly appealing for organizations seeking a more versatile and customizable project management solution. Additionally, Celoxis provides a user-friendly interface and the flexibility to adapt to unique workflow processes, making it a superior choice for businesses looking to elevate their project management capabilities beyond basic spreadsheet-style tools like Smartsheet.
Why Hub Planner is a great Smartsheet alternative
I picked Hub Planner as one of the best alternatives to Smartsheet because of its user-friendly interface, comprehensive features, and focus on resource management. Unlike Smartsheet, which offers a more general-purpose tool for project management, Hub Planner specializes in resource management and scheduling, making it a better fit for businesses and teams that require accurate resource allocation and scheduling.
Why Scoro is a great Smartsheet alternative
Scoro’s price tag may be a bit hard to swallow but there are some instances where it just can’t be beat. They have all the project management tools you come to expect (Gantt charts, calendars, collaboration, subtasks) as well as some you don’t, like detailed user-based or team-based key performance indicator tracking reports. They offer a huge amount of ready-to-digest information for the user, including outstanding invoices, number of new leads, monthly revenue, and hours worked.
Why Asana is a great Smartsheet alternative
Besides being completely free (for up to 15 users), Asana is great for its ease-of-use in the project management software space. They focus on a level of user friendliness that even the least tech-savvy of your team can get behind. Asana is well laid out, cleanly organized, and does away with unnecessary UI clutter.
Best Smartsheet alternative for a cheaper cost
14-day free trial + free plan available
|From $8/user/month (billed annually, min 3 seats)||Website|
Best Smartsheet Alternative for business plan management with strategy experts
Free demo available
Best for efficient project management through visual task tracking
|Pricing upon request||Website|
Intuitive Smartsheet alternative for startups and SMBs
Freemium plan available
Best Smartsheet alternative for streamlining digital projects
14-day free trial + free plan available
|From $99/month (unlimited users)||Website|
Best for in-app sales management
14-day free trial
Best Smartsheet alternative for project cost and performance analysis
30-day free trial
|Starts at $25/mo for cloud. Contact sales for on-premise quotes.||Website|
Best Smartsheet alternative for resource management
30-day free trial
|From $7/user/month (billed annually)||Website|
Best for project management with built-in KPI tracking
Free plan available
|From $26 per user/month||Website|
Easy-to-use Smartsheet alternative with a generous freemium plan
30-day free trial + free plan available
This is a project management solution—with a twist.
Smartsheet is a spreadsheet-like project management tool. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software if you’re comfortable working in Excel but want a break from complicated formulas. Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.
Additionally, it has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to improve collaboration, keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.
Smartsheet integrations include Microsoft (Microsoft Teams, Microsoft Excel) and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.
This tool costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.
Why Might You Need A Smartsheet Alternative?
Your team’s not enjoying the interface of your current project management tool
Members who are used to team collaboration using spreadsheets and database-like tools won’t have an issue with Smartsheet’s design but others will find the UI clunky. For a more enjoyable daily experience, you’ll want to look for customizable and colorful project management tools that meet today’s standards for what modern software should look and feel like.
You need to invoice clients
Smartsheet has a budgeting option so you can track time, budgets, and expenses using their 10,000ft panel but there’s still no way to send invoices directly from the app. 10,000ft is also sold separately from Smartsheet as a premium add-on product.
You’re finding it too expensive
Smartsheet is indeed one of the most expensive project management solutions on the market. This is in part due to its extensive project management features and enterprise-level target market. However, you can find similar functionalities at a much lower cost.
Key Features For A Viable Smartsheet Alternative
Basic time tracking options are available through their 10,000ft integration, which costs extra, so you might want a tool with native time tracking capabilities that include timesheets and time reporting.
Task and workflow management
In spite of Smartsheet looking like just another database, the tool does come with advanced task management and view options like a Gantt chart and Kanban board. When picking an alternative, you’ll want to consider solutions that let you add subtasks, task priorities, and dependencies to handle complex projects without overcrowding a spreadsheet.
A friendlier interface
Talk to your team to see what kind of UI they would prefer to replace the traditional spreadsheet-style appearance. Specifically, you’ll want advanced features like custom fields, a design any user can personalize, and a variety of add-ons to make use of on top of your team’s workspace.
Smartsheet boasts a strong real-time report builder feature. For teams working with lots of data or needing to provide proof of their work to clients, you’ll want an alternative that nails reporting too.
Here are more alternatives and competitors lists for other software you might be interested in.